board agenda february 21, 2017 – 9:00 a.m

Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000

EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER

BOARD AGENDA

FEBRUARY 21, 2017 – 9:00 A.M.

1. 9:00 Roll Call

Pledge of Allegiance

2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the

issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's Responsibilities.

3. 9:10 Consent Calendar – Roll Call Vote

4. 9:10 Library – Keith Ryskoski, Director Resolution - Accept a Donation from the RAFT Foundation in the Amount of $30,000

5. 9:15 Public Works –Wayne Sandberg, County Engineer A. Resolution - Accept Donation of $21,000 from A.R. Kircher Trust for the Historic Courthouse Restoration Fund B. Resolution – Request Design Standards Variance from the Minnesota Department of Transportation

for the County State Aid Highway 13 Pavement Management and Safety Improvement Project in the Cities of Oakdale and Lake Elmo

6. 9:25 General Administration – Molly O’Rourke, County Administrator Legislative Updates

7. 9:35 Commissioner Reports – Comments – Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting.

8. Board Correspondence

9. 9:50 Adjourn

10. 9:55-10:40 Board Workshop with the Library– Keith Ryskoski, Director Discuss the Library Strategic Plan Related to the Use of Professional Analytics, Implementation and Marketing Services with the County Board

11. 10:45-11:30 Board Workshop with Public Works – Jan Lucke, Transportation Manager Review Draft Resolution for Dissolution of Counties Transit Improvement Board and Draft 993 Capital Plan

12. 11:35-12:35 Board Workshop with Metropolitan Council – Molly O’Rourke, County Administrator and Jan Lucke, Transportation Manager Meeting with Metropolitan Council Representatives

Board of Commissioners

Fran Miron, District 1

Stan Karwoski, District 2

Gary Kriesel, District 3

Karla Bigham, District 4

Lisa Weik, Chair, District 5

Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000

EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER

WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR *

FEBRUARY 21, 2017

The following items are presented for Board approval/adoption:

DEPARTMENT/AGENCY ITEM

Administration A. Approval of February 7, 2017 County Board Meeting Minutes. B. Approval of memo developed by Washington County and the Community

Development Agency staff providing comments to Baytown Township on their draft 2040 comprehensive plan.

C. Approval to appoint Tom Bishop, Oakdale, to the Disabled Veterans Rest Camp

Association Board to a first term expiring December 31, 2019, and approval to appoint Arnold Zach, Lake Elmo, to the Disabled Veterans Rest Camp Association Board to a partial first term expiring December 31, 2018.

Property Records D. Approval of application to issue an Off-Sale Intoxicating Liquor License from CAP and Taxpayer Services Operations, Inc., doing business as Point Liquors at 12370 Point Douglas Road,

Hastings, MN 55033. Public Health E. Approval of resolution to support an application by the Washington Conservation and Environment District to the Board of Water and Soil Resources for a planning grant under the One Watershed One Plan framework.

F. Approval to enter into an agreement with the Minnesota Board of Water and Soil Resources to accept Clean Water Fund grant dollars for two priority projects in the county Groundwater Plan.

Public Works G. Approval of a house lease extension with Lois E. Grundhofer for the period of March 1, 2017 through February 28, 2018.

Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action.

1 2/13/2017 1:54 PMAdmin Commissioners Calendar

February 21, 2017 Tuesday3:00 PM Community Development Agency (CDA) Board -- CDA Offices, 7645 Currell Boulevard, Woodbury

February 22, 2017 Wednesday 9:15 AM Metropolitan Mosquito Control (MMCD) -- 2099 University Avenue West, St. Paul

February 23, 2017 Thursday 4:30 PM Red Rock Corridor Commission -- Newport City Hall, 596 7th Avenue, Newport

February 24, 2017 Friday

Meeting dates, times and locations may change. Contact the Office of Administration or individual agencies for the most current information.

1:30 PM Black History Celebration -- Lake Elmo Event Center, 3712 Layton Avenue North, Lake Elmo

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OFFICIAL PROCEEDINGS OF THE COUNTY BOARD

WASHINGTON COUNTY, MINNESOTA

FEBRUARY 7, 2017

WASHINGTON COUNTY BOARD OF COMMISSIONERS CONVENES

The Washington County Board of Commissioners met in regular session at 9:00 a.m. in the Washington

County Government Center, County Board Room. Present were Commissioners Bigham, Kriesel, Miron

Weik, and Karwoski. Board Chair Weik presided. Also present were Molly O’Rourke, County

Administrator; George Kuprian, County Attorney Division Chief; Becky Sells, Board Clerk; county

residents; media; outside agencies; and county staff.

The Board recited the Pledge of Allegiance.

COMMENTS FROM THE PUBLIC

The Board Chair asked for comments from the public; none were heard.

CONSENT CALENDAR

Commissioner Miron moved, seconded by Commissioner Bigham, to adopt the following Consent

Calendar.

1. Approval of January 17, 2017, County Board Meeting Minutes.

2. Approval to appoint Theresa McCormick, Woodbury, to the Minnesota Extension Committee,

District 5 position to a first term expiring December 31, 2020.

3. Approval to appoint Robert Bankers, Woodbury, to the Historic Courthouse Advisory Council as

representative of Commissioner District 5.

4. Approval to appoint Ryan Collins, Stillwater to the Historic Courthouse Advisory Council to fill a

vacancy for the Washington County Historic Courthouse Society to a first term ending December

31, 2020.

5. Approval to appoint Kent Grandlienard, Baytown to the Groundwater Advisory Board to fill a

vacancy for the Municipal Government to a first term expiring December 31, 2020.

6. Approval to appoint Tammy Lewis, Cottage Grove to the Minnesota Extension Committee to a first

term expiring December 31, 2020.

7. Approval to enter into a purchase of services agreement with BI, Incorporated for the amount up to

$100,000 for the period of January 1, 2017 through December 31, 2017.

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February 7, 2017

8. Approval of revisions to Policy # 1006 as well as an updated layout for County’s Rules &

Regulations Sections 4, 5, 9, 11, 19, 20 and 25.

9. Approval to purchase Storage Area Network Infrastructure Hardware from Compudyne.

10. Approval of Amendment No. 1 to Metropolitan Council Grant Agreement SG2014-052 in the

amount of $497,307.34 in additional funding for the Point Douglas Park Hastings Bridge Trail

Connection Project.

The motion was adopted 5-0 with a Roll Call vote as follows: Ayes, Commissioners Bigham, Kriesel,

Weik, Karwoski and Miron; Nays, none.

PUBLIC WORKS

Award Bid and Contract with Metropolitan Mechanical Contractors Inc. to Replace Existing Building Automation System at the Law Enforcement Center

Commissioner Bigham moved to award the bid and authorize execution of a contract with Metropolitan

Mechanical Contractors, Inc., for the Law Enforcement Center building automation project in the amount

of $683,700 for the period February 7, 2017, through December 31, 2017, and authorize its execution

pursuant to Minn. Stat. 373.02. Commissioner Karwoski seconded the motion and it was adopted

unanimously.

Approval of Change Order #1 to Contract 10140 with Hardrives, Inc., for Work on County State

Aid Highway (CSAH) 15 and Lomond Trail Intersection Improvement Project

Commissioner Miron moved to approve change order #1 to Contract 10140 with Hardrives, Inc., in the

amount of $45,454.60 for work on the County State Aid Highway (CSAH) 15 and Lomond Trail

Intersection Improvement Project. Commissioner Kriesel seconded the motion and it was adopted

unanimously.

Resolution to Authorize Final Payment to Hardrives, Inc., for Completion of the CSAH 15 and

Lomond Trail Intersection Improvement Project

Commissioner Miron moved to adopt Resolution No. 2017-009 as follows:

RESOLUTION TO AUTHORIZE FINAL PAYMENT FOR THE COUNTY STATE AID HIGHWAY (CSAH) 15 TURN LANE PROJECT

WHEREAS, on April 5, 2016, the Washington County Board of Commissioners approved a bid award to Hardrives, Inc. to perform all the work in construction of intersection improvements, grading, bituminous surfacing, and ADA work on CSAH 15 and Lomond Trail North in May Township, Minnesota; and,

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February 7, 2017

WHEREAS, Minnesota Statutes 160.17 subd. 3 requires that final payment on any road construction or improvement contract for which sealed bids have been required may not be made until the county engineer has certified to the county board that all work has been performed according to the contract; and, WHEREAS, Hardrives, Inc. has satisfactorily completed all work in accordance with the terms and conditions of the contract. NOW, THEREFORE, BE IT RESOLVED, that Hardrives, Inc. be given final payment in the amount of $55,103.27 as claimed by the final payment voucher which is attached hereto. This final payment results in total satisfaction for the contract work more fully described in the above recitals.

Commissioner Karwoski seconded the motion and it was adopted 5-0 with a Roll Call vote as follows:

Ayes, Commissioners Bigham, Karwoski, Weik, Miron and Kriesel; Nays, none.

Resolution for Approval of an Environmental Impact Statement Reconstruction of Manning Avenue

from Hudson Boulevard to Stillwater Boulevard

Commissioner Kriesel moved to adopt Resolution No. 2017-110 as follows:

APPROVAL OF THE RECORD OF DECISION, FINDINGS OF FACT AND CONCLUSIONS, AND NEGATIVE DECLARATION ON THE NEED FOR AN ENVIRONMENTAL IMPACT STATEMENT (EIS)

FOR THE RECONSTRUCTION OF MANNING AVENUE (COUNTY STATE AID HIGHWAY 15) FROM HUDSON BOULEVARD IN

WEST LAKELAND TOWNSHIP AND THE CITY OF LAKE ELMO TO STILLWATER BOULEVARD (COUNTY STATE AID HIGHWAY

HIGHWAY 14) IN BAYTOWN TOWNSHIP WHEREAS, Washington County is the Responsible Governmental Unit (RGU) for the rehabilitation of Ostrum Trail North (CSAH 4) and the reconstruction of Manning Avenue (County State Aid Highway (CSAH)15) from Hudson Boulevard in West Lakeland Township and the City of Lake Elmo to Stillwater Boulevard (CSAH 14) in Baytown Township.

WHEREAS, a Mandatory Environmental Assessment Worksheet (EAW) has been prepared for the project according to Minnesota Rules 4410, to assess the environmental impacts of the project; and

WHEREAS, the EAW document has been prepared as part of the State Environmental Review process and circulated for review and comment; and

WHEREAS, based on the information contained in the CSAH 15 EAW and on comments received on the EAW, the Findings of Fact and Conclusions include:

The type and extent of environmental effects are similar to the effects associated with other road construction projects and the project does not have the potential for significant environmental effects.

No cumulative potential effects of related or future projects exist that would pose significant environmental effects.

The anticipated environmental effects are subject to mitigation by ongoing regulatory authorities.

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February 7, 2017

The extent of environmental effects can be anticipated and controlledas a result of experience with other similar highway improvementprojects with similar environmental effects.

WHEREAS, no regulatory reviewing agencies indicate a need for an EIS; and

WHEREAS, based on criteria in Minnesota Rule 4410.1770, the project does not have significant environmental effects.

NOW, THEREFORE, BE IT RESOLVED, that the Washington County Board of Commissioners hereby declares that the EAW for the CSAH 15 reconstruction project was adequate and a negative declaration is made on the need for an EIS;

BE IT FURTHER RESOLVED, that the Washington County Board of Commissioners hereby approves the distribution of the Record of Decision, Findings of Fact and Conclusions documenting this decision.

Commissioner Miron seconded the motion and it was adopted 5-0 with a Roll Call vote as follows: Ayes,

Commissioners Bigham, Karwoski, Weik, Miron and Kriesel; Nays, none.

Approval Bid and Authorize Execution of Contract with S & A Land Clearing, Inc., for Cottage

Grove Ravine Regional Park Tree Removals

Commissioner Bigham moved to award the bid to and authorize execution of a contract in the amount of

$104,809 with S & A Land Clearing, Inc. for the Cottage Grove Ravine Regional Park tree removals.

Commissioner Miron seconded the motion and it was adopted unanimously.

Approval of Cooperative Agreement with South Washington Watershed District for the Cottage

Grove Ravine Park Renovation Project

Commissioner Bigham moved to approve a cooperative agreement between South Washington Watershed

District and Washington County for the Cottage Grove Ravine Park Renovation Project, and authorize its

execution pursuant to Minn. Stat. 373.02. Commissioner Miron seconded the motion and it was adopted

unanimously.

Award Bid and Contract with Landwehr Construction, Inc., for the Grey Cloud Crossing Project

Commissioner Bigham moved to award the bid and authorize execution of a contract in the amount of

$1,604,862.19 with Landwehr Construction, Inc. for the Grey Cloud Crossing Project. Commissioner

Miron seconded the motion and it was adopted unanimously.

Approval of Cooperative Agreement with South Washington Watershed District for the Grey Cloud

Crossing Project

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February 7, 2017

Commissioner Bigham moved to approve a cooperative agreement between the South Washington

Watershed District and Washington County for the Grey Cloud Crossing Project, and authorize its

execution pursuant to Minn. Stat. 373.02. Commissioner Miron seconded the motion and it was adopted

unanimously.

GENERAL ADMINISTRATION

Molly O’Rourke, County Administrator, reported that legislative updates will be covered today in the

Legislative Committee following workshops.

COMMISSIONER REPORTS - COMMENTS – QUESTIONS

Commissioner Bigham reported that she attended the Recycling & Energy Board meeting, and that she was

appointed to the Facilities Committee. She held a meeting with mayors and town board chairs within

District 4. She had a meeting with staff from the City of Newport in regards to Maxwell Avenue and the

transit center. She attended a Cottage Grove workshop regarding Highway 22. She attended a Red Rock

Corridor Meeting and was elected the chair of the Red Rock Corridor Commission. She congratulated her

father on his retirement from the Refinery in St. Paul Park, after 43 years of employment.

Commissioner Miron reported that he attended the Recycling & Energy Board. He attended meetings with

Public Works staff regarding the parks management, vision and ordinances. He attended a Minnesota

Extension Committee meeting, and passed out handouts regarding program updates, like the 4-H

partnership with the county libraries.

Commissioner Karwoski reported that he attended a Landfall City Council meeting. He attended a new

Commissioner Member conference with the Association of Minnesota Counties on January 25-26th. He

attended a Parks and Open Space Commission meeting. He attended a Workforce Regional Meeting. He

attended meetings with Public Works staff regarding the parks management, vision and ordinances. He

attended the Oakdale Area Chamber of Commerce meeting. He provided testimony on the I-694/494/94

Bill HF-135, which passed unanimously.

Commissioner Kriesel reported that he attended a Metropolitan Mosquito Control Executive Committee

meeting. He attended a Recycling & Energy Board Meeting. He met with Representative Jurgens and

Senator Schoen to discuss funding for the downtown Afton improvement project. Yesterday he met with

the Minnesota Pollution Control Agency and Public Health and Environment in regards to regional and

county equity issues.

Commissioner Weik reported that she attended a Greater MSP meeting, and requested that Greater MSP

be able to present for the County Board at a future board meeting. She attended a Woodbury Citizen

Academy event. She attended a Woodbury Chamber of Commerce awards ceremony, and offered

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February 7, 2017

congratulations to Margaret Wachholz from Woodbury Senior Living who won the Woodbury Citizen of

the Year award. She attended a meeting in regards to the parks vision, management and ordinances. She

participated in the National Association of Counties Central Region conference phone call. She attended

the Association of Minnesota Counties Futures quarterly meeting. She attended a tour of the Summit

Orthopedic clinic in the Bielenberg Sports Center. She attended a meeting with Chris Eng, Economic

Development Director of the Community Development Agency, in regards to the goals and objectives of

Greater MSP.

BOARD CORRESPONDENCE

Board correspondence was received and placed on file.

EXECUTIVE (CLOSED) SESSION WITH PUBLIC WORKS

The Board met in Executive Session with Public Works to review appraisal information on Outlot A of

Newport Station Addition regarding options for potential disbursement of property, the time being 10:42

a.m. Present for the Executive Session were Commissioners Bigham, Weik, Miron, Karwoski and Kriesel.

Also present were Molly O’Rourke, County Administrator; Kevin Corbid, Deputy Administrator; Don

Theisen, Public Works Director; Wayne Sandberg, Public Works Deputy Director and County Engineer;

Sharon Price, Property Manager; Jan Lucke, Transportation Manager; Rick Hodsdon, Assistant Attorney

III; and Becky Sells, Board Secretary.

The Board returned from Executive Session, the time being 11:02 a.m.

ADJOURNMENT

There being no further business to come before the Board, Commissioner Kriesel moved to adjourn,

seconded by Commissioner Miron, and it was adopted unanimously. The Board meeting adjourned at

11:03 a.m.

BOARD WORKSHOP – ADMINISTRATION

The Board met in workshop session to discuss a review of the proposals received for county aquatic

invasive species (AIS) prevention aid grant funding. No business was transacted and the public was

welcome to attend. Present for the workshop session were Commissioners Bigham, Weik, Miron, Kriesel,

and Karwoski. Also present were Molly O’Rourke, county staff, media, outside agencies, and residents.

BOARD WORKSHOP – PUBLIC WORKS

The Board met in workshop session to discuss the Gateway Gold Line Bus Rapid Transit project

development phase of work. No business was transacted and the public was welcome to attend. Present

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February 7, 2017

for the workshop session were Commissioners Bigham, Weik, Miron, Kriesel, and Karwoski. Also present

were Molly O’Rourke, media and county staff

Lisa Weik, Chair

County Board

Attest:

Molly F. O’Rourke

County Administrator

Request for Board Action

Commissioner's Report

BOARD MEETING DATE:

February 21, 2017AGENDA ITEM NUMBER:

Department InformationORIGINATING DEPARTMENT: REQUESTOR: REQUESTOR PHONE:

PRESENTER(S): MEDIA CONTACT: MEDIA CONTACT PHONE:

Agenda Item DetailsBRIEF DESCRIPTION OF YOUR REQUEST:

AGENDA YOU ARE REQUESTING TIME ON: ARE YOU SEEKING APPROVAL OF A CONTRACT?

IS THIS MANDATED? EXPLANATION OF MANDATE:

BACKGROUND/JUSTIFICATION:

PREVIOUS ACTION ON REQUEST / OTHER PARTIES INVOLVED?

Budget InformationFUNDING:

ApprovalsCOUNTY ATTORNEY:

RECOMMENDATIONS:COMMENTS:

COUNTY ADMINISTRATOR:


3B

Administration Colin Kelly 651-430-6011

Colin Kelly 651-430-6011

Approve county comment letter on Baytown Township's Draft 2040 Comprehensive Plan.

Consent No

Yes The Metropolitan Land Planning Act (Chapter 473) requires a regional planning process after each decennial census. Before formally submitting local comprehensive plan updates to the Council, local government units must provide adjacent and affected jurisdictions the opportunity to review and comment on the draft plan.

All cities, counties, and townships within the seven-county metropolitan region must prepare a comprehensive plan and update that plan as needed every 10 years. The Metropolitan Council ("Council") is charged with reviewing local comprehensive plans. Before formally submitting local comprehensive plan updates to the Council, local government units must provide adjacent and affected jurisdictions the opportunity to review and comment on the draft plan. A mandatory six month review period accommodates this requirement. Comprehensive plans must be submitted to the Council by December 31, 2018.Affected jurisdictions vary by community but can include school districts, watershed management organizations, state and federal agencies, park implementing agencies, transit providers, commissions, and adjacent cities, townships, and counties.

The comments received by these jurisdictions and subsequent responses must be included with the formal plan update submittal.

Staff from the Office of Administration, Community Development Agency (CDA), and the departments of Public Health and Environment and Public Works reviewed the Baytown Township comprehensive plan update. A draft letter has been prepared based on the review of the plan and is submitted for the board's consideration.

No

NA

George KuprianApproved

Molly O'RourkeApproved

The approval by our office relates only to the comments made by the various county departments. The plan itself was not provided to nor reviewed by our office. Whether the plan conforms to legal requirements is for the township to determine and is beyond the pale of this office.

A great place to live, work and play…today and tomorrow

Government Center • 14949 62nd Street North • P. O. Box 6 • Stillwater, MN 55082-0006 Telephone: 651-430-6001 • Fax: 651-430-6017 • TTY: 651-430-6246

www.co.washington.mn.us Washington County is an equal opportunity organization and employer

February 21, 2017 Sherri Buss, Senior Planner 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 RE: Review of Baytown Township 2040 Comprehensive Plan Dear Ms. Buss, Washington County appreciates the opportunity to review the draft Baytown Township Comprehensive Plan. These comments are intended to be supportive and constructive in nature. The County recognizes the Township’s authority to adopt its plan and commends the Township on the work performed to date. County staff from the Departments of Administration, Public Health and Environment, and Public Works, as well as staff from the Washington County Community Development Agency have reviewed the draft and their comments are included as an attachment to this letter. The comments are intended to identify opportunities to improve the plan, thank the township for the inclusion of certain issues that will also be important pieces in the County comprehensive plan, and provide additional information or context. The attached comments should be construed as suggestions for the Township to consider as it works to develop its final plan for submission to the Metropolitan Council. Again, we appreciate the opportunity to review the draft Baytown Township Comprehensive Plan and look forward to working with the Township to create comprehensive plans that create a common vision for the future of the County and its residents. Sincerely, Commissioner Weik Washington County Board Chair Cc: John Hall, Baytown Township Board Chair

Board of Commissioners

Fran Miron, District 1

Stan Karwoski, District 2

Gary Kriesel, District 3

Karla Bigham, District 4

Lisa Weik, Chair, District 5

Attachment

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Washington County Comments Baytown Township 2040 Comprehensive Plan

Land Use (comments provided by the Office of Administration and Department of Public Health and Environment)

On page 30, county staff suggests reviewing the tax information related to the Agricultural Preserves program. The most up-to-date, accurate information on the program is outlined in Minnesota Statutes 473H.10 Ad Valorem Property Taxes.

In regard to health and wellness: The Township may want to consider adding language that links the importance of land use planning and its potential impact on the health and quality of life of your residents.

In regard to health and wellness: The Township participates in the Agricultural Preservation Program to avoid losing these assets for the community. The Township may want to review and consider the Minnesota Food Charter which includes a section on the Food Infrastructure (pages 16-19). http://mnfoodcharter.com/

Housing (comments provided by the Washington County Community Development Agency)

The scope of the housing chapter is somewhat limited due to the township’s lack of sewer, the intent to become 100% “Rural Residential,” and because there is no allocation of affordable housing need by the Metropolitan Council.

The analysis of housing needs and discussion of implementation tools – currently limited to code enforcement – may need to be beefed up to meet the requirements of the Metropolitan Council. The Washington County Community Development Agency has developed sample implementation tools and is willing to share them with the Township, if desired.

Water Resources (comments provided by the Department of Public Health and Environment)

The Washington County 2014-2024 Groundwater Plan has the goal to “manage the quality and quantity of groundwater in Washington County to protect health and ensure sufficient supplies of clean water to support human uses and natural ecosystems.” The county thanks the Township for recognition and support of the Groundwater Plan throughout their comprehensive plan, and particularly in the water supply and local water management plan sections.

On page 53, regarding the Trichloroethylene (TCE) plume, the township may want to consider modifying the sentence “several suspected sources of the contaminants have been identified,” to add a statement acknowledging that the primary source zone of the TCE plume is a former metal fabricating shop located at 11325 Stillwater Boulevard in Lake Elmo. Reference to the source zone is made in the appendices of state agency information, but the statement as it reads above may lead a reader to misinterpret the current state of investigation for this plume.

Page 54, second paragraph, includes reference to both ordinances 38 and 52, related to the Special Well and Boring Construction Area (SWBCA), requiring testing and/or filter change out for residents whose homes were platted after April 2002. The County has repealed Ordinance 38 and therefore all references in the plan to that ordinance should be updated to reflect Ordinance

Attachment

3

52. The Township may want to consider adding some additional statements that describe the controls in place to monitor compliance with this ordinance, to assure residents who are not monitored by the Minnesota Pollution Control Agency (MPCA) are receiving safe drinking water. Another statement to consider adding is that the Township has and will continue to partner with Minnesota Department of Health (MDH) and Washington County to ensure residents who are required to test their homes for TCE have access to appropriate testing. This is in support of Strategy 6.2.1 in the county’s Groundwater Plan.

The County supports efforts on the part of the Township to minimize the number of new, individual private wells within the SWBCA. The County supports the Township statements regarding encouraging new development proposals to amend existing Joint Powers Agreement with Bayport or to evaluate new agreements to extend water services from community water supplies where it is feasible (pages 55 and 56). The County encourages the exploration for additional joint powers agreements with the cities of Oak Park Heights and Lake Elmo. This is supported by findings from a MDH Public Health Assessment, Baytown Township Groundwater Contamination Site from September 14, 2004. The assessment states that “A comprehensive plan for long-term water supply options for the entire site that minimizes the number of new private wells should be developed. Alternate water supply options such as community wells, or connection to a municipal or other community water supply systems should be considered.”

Building on the previous comment, the Township could consider adding a statement to your goal #2 on page 56 (or create a separate goal) that indicates the Township will support development patterns that can either tap into other water supply systems, or create small community systems when appropriate.

The Township may also want to consider gathering and including updated information from the state agency websites. The appendices as included are outdated, particularly Item D (MDH information) and Item E (MPCA information).

Given the extent of groundwater contamination, and the burden placed on new homeowners to either test their wells or maintain a treatment system, as the Township considers future residential land use and development, consider placement of new houses to minimize the need for additional private wells. This could be accomplished through either encouraging homes where they can be connected to nearby public water supplies through a Joint Powers Agreement (e.g., Bayport, Lake Elmo, Oak Park Heights) or the development of small community wells that can serve multiple homes.

Subsurface Sewage Treatment Systems (SSTS)

The County, through its Groundwater Plan, seeks to partner with state agencies, local governments and stakeholders to protect groundwater from contamination that is caused from failing Subsurface Sewage Treatment Systems (SSTS). Comments provided below clarify the County’s role with respect to SSTS management in the Township.

Globally, the terms “subsurface septic system(s)”, “sewage disposal systems”, “subsurface septic treatment systems”, “septic systems”, “subsurface sewage systems”, “subsurface systems”,

Attachment

4

“sewage system” and “sewage treatment system” should be changed to “subsurface sewage treatment system(s)” or “SSTS”.

On page 14, the sentences “Thus, if a soil treatment system is installed at this depth or deeper, no sewage effluent will be able to move into the soil since the soil is already saturated. Hence, the sewage will either back-up in the residence or seep to the surface of the ground” while potentially true, lead the reader to understand 1) that the installation of an SSTS below the water table is allowed, if unadvisable, which is not true and, 2) that the primary function of an SSTS it to simply get rid of sewage, which is incorrect; the primary function of an SSTS it to treat sewage to prevent chemical contaminants and pathological agents from entering groundwater.

On page 28, “private” should be excluded from the sentence “Because of the well advisory, precautions must be taken for private wells. The subsequent sentence also states “…which enables wells to go deeper…” This sentence should be clarified as to why this is.

On page 45, “County” should replace “Township” in the sentence “The Township requires on-site verification of soil conditions…”

It is stated that the county ordinance “…provides for the certification and licensing of soil testers and subsurface sewage system designers, installers, pumpers and hauler” is incorrect. Minnesota Rules Chapter 7083 establishes the professional certification and licensing requirements required for SSTS industry professionals, not the county ordinance.

The sentence “The Township contracts with Washington County to provide inspections services of subsurface septic systems” should be modified. The county administers the SSTS program in accordance with the mandates in Minnesota Statutes 115.55 and Minnesota Rules Chapter 7082. There is no contract between the county and the Township to administer the SSTS program.

On page 45, the intent of the sentence “This service meets State requirements for periodic inspections of subsurface systems” is not understood by county staff.

On page 45, the sentences “The Township has adopted Washington County Ordinance in its Zoning Ordinance to regulate the development of SSTS in the Township. The Township will continue to enforce this ordinance in cooperation with the County, and will continue to contract with Washington County for inspection of SSTS in the Township” are incorrect and should be removed. The Township does not have an SSTS ordinance and does not contract with the county.

On Page 57: o Policy 1 is incorrect. The county does not provide SSTS inspection services to the

Township under contract. o Policy 5, “exclude” should be replaced with “prevent”. o The latter half of policy 6 is incorrect. The county does not inspect SSTS in the

Township every three years. o Policy 8 states that “percolation test [sic]” are required to establish the existence of soils

suitable for an SSTS. This is incorrect. County staff would be happy to speak with the Township and its planners to discuss this portion of the plan and the comments related to SSTS.

Attachment

5

Transportation (comments provided by the Departments of Public Works and Public Health and Environment)

On page 76, please list 5th Ave N as an “A Minor Connector.”

On page 76, the reference to Stillwater Blvd as “State Highway 5” is outdated. The segment (northeast of Manning Ave) is now CSAH 15. There is no more TH 5 within Washington County so any references to State Highway 5 should be removed and replaced.

On page 77, the map does not show the whole township. It does not show any volumes for CSAH 15 (old 5) north of CSAH 14. The volumes are 19,500 and several Township streets intersect in that area. The latest map from Washington County can be found at https://www.co.washington.mn.us/DocumentCenter/View/10112. County staff is in the process of getting 2016 adjusted volumes from Minnesota Department of Transportation. A 2016 map should be available soon.

On page 78, include the following projects in the list of upcoming Capital Improvement Program (2017-2021) projects:

o CSAH 24 (north of CSAH 14) o Realignment of CSAH 14 - CSAH 15 o CR 65 – CSAH 10 to CSAH 14

The Township should consider acknowledging that the opening of St. Croix Crossing could potentially impact traffic in the County, and that the Township will work with the County to address any needs as they arise.

In regard to health and wellness: The Township identifies new regional bike corridors and will make pedestrian considerations along new roads through review process. It would be helpful to know how the Township has increased trail connections over the past ten years, leading to these new opportunities.

Parks, Trails, and Open Space (comments provided by the Departments of Public Works and Public Health and

Environment) In regard to Exhibit 22 on page 99: While St. Croix Savanna is, in fact, a Scientific and Natural

Area – indicated by the dark green coloration on the map and in the legend – neither of the two Wildlife Management Areas shown is a “Regional Park” or a “Scientific and Natural Area.” County staff recommends revising the legend so that these Wildlife Management Areas are not confused with regional parks or Scientific and Natural Areas.

In regard to health and wellness: The County is encouraged that the Township will participate in regional trail planning efforts. Other opportunities for County or regional trail connections would be supported, especially with the completion of the St. Croix Crossing.

In regard to health and wellness: On page 97, the statement for the wildlife area opens with “Because Bayport WMA has fine shot restrictions…deer archery etc. and then lists the recreational opportunities such as hiking, wildlife viewing and so on. It would seem more inviting to capitalize on the recreational assets at the beginning of the statement and then include the hunting limitations at the end.

Attachment

6

Resilience and Sustainability (comments provided by the Department Public Health and Environment)

In regard to Page 101 D, Goals and Policies for Special Resources – Solar Energy Resources: The county is encouraged by the Township’s continued goal to promote solar access and alternative energy sources. The County looks forward to partnering with the Township when opportunities arise to promote energy conservation and alternative energy.

Implementation (comments provided by the Departments of Public Works)

The County suggests that additional details be included in the Implementation section so others can understand how the Township plans to execute the information listed in the comprehensive plan.



BOARD MEETING DATE:














3C

Administration Alyssa Soderlund 651-430-6015

Yvonne Klinnert 651-430-6026

1. Approval to appoint Tom Bishop, Oakdale, to the Disabled Veterans Rest Camp Association Board to a first term expiring December 31, 2019.2. Approval to appoint Arnold Zach, Lake Elmo, to the Disabled Veterans Rest Camp Association Board to a partial first term expiring December 31, 2018.

Consent No

No

The Washington County Board recommends this appointment. Membership requires two members of a veterans organization and a resident of Washington County.

No

NA

George KuprianN/A




BOARD MEETING DATE:









Budget InformationFUNDING: EXPLANATION OF FUNDS:





3D

Property Records & Taxpayer Services

Patricia Gillen 651-430-6183

Steve Gransee 651-430-8272

Approval of application for an Off-Sale Intoxicating Liquor License for CAP Operations, Inc., Doing Business As (DBA) Point Liquors located in Denmark Township.

Consent No

Yes Minnesota Statute 340A.405 allows a county to issue an Off-Sale Intoxicating Liquor License with the approval of the Commissioner to exclusive liquor stores located within unorganized territory of the County.

On February 3, 2017, Washington County received an application for an Off-Sale Intoxicating Liquor License from CAP Operations, Inc, DBA Point Liquors. The premise is located in Denmark Township at 12370 Point Douglas Rd, Hastings MN 55033.Washington County processes all liquor licenses for the townships located within the county. The county is required by the State of Minnesota to review the Liquor Liability Insurance Certification provided by the applicant. In order to meet the requirements in law the name on the Insurance Certification needs to match, insurance dates have to be the same as on the license, and the address on the Insurance Certificate needs to match the premise address. In addition, the County Sheriff's Office and County Attorney's Office need to complete compliance/verification checks. These requirements have all been completed. The appropriate fee has been provided by the applicant. The license fees pay for the administrative cost of the county for administration, and compliance and verification checks.The Department recommends approval of this application.

Yes

A renewal of an Off-Sale Liquor License for CAP Operations, Inc. was approved on March 1, 2016

Other Fees paid by applicant.





BOARD MEETING DATE:










Approvals

3E

Public Health & Environment Stephanie Souter 651-430-6701

Stephanie Souter Stephanie Souter 651-430-6701

Approval of a resolution to support an application by the Washington Conservation District (WCD) to the Board of Water and Soil Resources (BWSR) for a planning grant under the One Watershed One Plan framework.

Consent No

No

One Watershed One Plan is a planning framework authorized in statute for the Board of Water and Soil Resources (BWSR) to align local water planning on major watershed boundaries with state strategies towards prioritized, targeted, and measurable implementation plans.

Washington Conservation District has requested a resolution from the Washington County Board of Commissioners to support the One Watershed One Plan and their submittal of a planning grant application to BWSR in the spring of 2017. This request was made to multiple local government units (counties, soil and water conservation districts, watersheds), including Washington County.

The resolution includes language regarding: support and recognition of One Watershed One Plan; welcoming the opportunity to collaborate with others within the Lower St Croix Planning Boundary; support of an application to BWSR for a One Watershed One Plan planning grant to develop a coordinated major watershed-scale implementation framework; anticipation of a memorandum of understanding with others to implement.

In a county board workshop conducted on January 24, 2017, the Commissioners directed staff to bring the resolution forward for formal consideration. The Board also directed staff to advocate during the planning process for watersheds to continue to seek efficiencies in watershed planning processes which might reduce administrative and financial burdens, as well as ensure that funding sought under this framework does not supplant other state funding needs, such as local road replacement wetland banking.

The application, which is being led by the Washington Conservation District, will propose to develop a coordinated, major watershed-scale implementation framework among the counties, soil and water conservation districts, and water management organizations within the Lower St. Croix Planning Boundary.

Yes

Board workshop on 01/24/2017

NA

COUNTY ATTORNEY:






Revised: December 2016

BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, MINNESOTA RESOLUTION NO.

DATE February 21, 2017 DEPARTMENT Public Health & Environment MOTION BY COMMISSIONER

SECONDED BY COMMISSIONER

WHEREAS, the Minnesota Board of Soil and Water Resources (BWSR) has developed policies for coordination and development of comprehensive watershed management plans, also known as One Watershed, One Plan, consistent with Minnesota Statutes, Chapter 103B.801, Comprehensive Watershed Management Planning Program; and

WHEREAS, the counties, Soil and Water Conservation Districts (SWCDs), and Watershed Management Organizations (WMOs) within the Lower St. Croix Planning Boundary, as delineated in the attached One Watershed, One Plan Suggested Boundary Map (#29), have interest in developing a coordinated, major watershed‐scale implementation framework for this area; and

WHEREAS, Minnesota Statutes, Chapter 103B.301, and Chapter 103B.255 authorizes Minnesota Counties to develop and implement a local water management plan or groundwater plan; and

WHEREAS, Minnesota Statutes, Chapter 103C.331, subdivision 11, Comprehensive Plan, authorizes Minnesota Soil and Water Conservation Districts (SWCDs) to develop and implement a comprehensive plan; and

WHEREAS, Minnesota Statutes, Chapter 103B.211, Watershed Management Plans, authorizes Metro Minnesota WMOs to develop and implement a watershed management plan; and

WHEREAS, the counties, SWCDs, and WMOs within the Lower St. Croix Planning Boundary, desire to create a complementary planning and implementation program that supplements existing plans; and

WHEREAS, the counties, SWCDs, and WMOs within the Lower St. Croix Planning Boundary, agree that Clean Water Funds can be implemented more efficiently through a plan‐based disbursement process.

NOW, THEREFORE, BE IT RESOLVED, that Washington County Board of Commissioners recognizes and supports major watershed‐scale planning and coordination efforts consistent with Minnesota Statutes, Chapter 103B.801, also known as One Watershed, One Plan; and

BE IT FURTHER RESOLVED that Washington County Board of Commissioners welcomes the opportunity to collaborate with the counties, SWCDs, and WMOs within the Lower St. Croix Planning Boundary for major watershed‐scale planning efforts; and

BE IT FURTHER RESOLVED that the Washington County Board of Commissioners supports an application to the Board of Water and Soil Resources for a planning grant to develop a coordinated, major watershed‐scale implementation framework and anticipates entering into a Memorandum of Agreement with the counties, SWCDs, and WMOs within the Lower St. Croix Planning Boundary to implement this collaborative effort and be eligible for plan‐based implementation funding from BWSR.

ATTEST: COUNTY ADMINISTRATOR

COUNTY BOARD CHAIR

MIRON KRIESEL WEIK BIGHAM KARWOSKI

YES

NO



BOARD MEETING DATE:









3F

Public Health & Environment Stephanie Souter 651-430-6701

Stephanie Souter Stephanie Souter 651-430-6701

Approval to enter into an agreement with the Minnesota Board of Water and Soil Resources (BWSR) to accept Clean Water Fund (CWF) grant dollars for two priority projects in the county Groundwater Plan.

Consent Yes

No

The Department of Public Health and Environment (PHE) sought approval from the board, and applied for two Fiscal Year (FY) 2017 Clean Water Fund grants in August 2016. Both of these projects were approved for funding by the State of Minnesota in late 2016. These two grants were combined into one funding agreement for which Public Health and Environment is seeking approval. The agreement is through December 31, 2019.

Septic System Records$100,000 Clean Water Fund grant, with $25,000 match (primarily staff time over three year grant)In support of strategy 9.2.1 in the county Groundwater Plan, the department will utlize the Clean Water Fund grant to perform a records catalog and countywide risk assessment of subsurface sewage treatment systems in the county. The project consists of three phases: 1) collection, digitization and mapping of historical permit records, 2) additional analysis of permit records, and 3) a Geographic Information System based risk analysis.

Well sealing$20,000 Clean Water Fund grant, with $20,000 match (budgeted in 2017)In support of strategy 5.2.5 in the county Groundwater Plan, the Department will utilize the Clean Water Fund grant to seal approximately 25 additional abandoned and unsealed wells in the county, by offering up to 100% cost share assistance to residents with wells located in targeted priority areas of the county: 1) drinking water supply management areas (DWSMAs), and 2) other areas of known contamination. An already existing 50% cost share opportunity will remain available to other areas of the county.

Yes

County board workshop on septic system program on July 12, 2016. County board consent items to seek approval to apply for two Clean Water Fund grants on August 2, 2016.

Budget Information

FUNDING: EXPLANATION OF FUNDS:

FINANCIAL IMPACT:

YEAR: AMOUNT: BUDGETED:

EXPLANATION OF BUDGET CHANGES:





Other $100,000 = SSTS Records Catalog $20,000 = Well Sealing

2017 $120,000No

The total grant amount is $120,000: $100,000 is for SSTS Records Catalog$20,000 is for Well Sealing





BOARD MEETING DATE:














3G

Public Works Rita Conlin 651-430-4354

Sharon Price 651-430-4391

Approve a house lease extension with Lois E. Grundhofer for the period of March 1, 2017 through February 28, 2018.

Consent Yes

No

When Washington County acquires land for regional parks, the houses located on the land are typically leased until needed for park purposes. Metropolitan Council policy allows agencies to lease houses purchased with Metropolitan Council funding provided that the revenue is expended to support the agency's regional parks. Revenue received from rental of the houses supplements the Parks Division Stewardship Fund 214. These funds help pay for the maintenance of the properties.

Washington County acquired the house located at 12005 165th St. N., Marine on St. Croix, in 2008. Lois E. Grundhofer has been leasing the house since that time. The current rate of rent is $1,000 per month.

Staff performed a market analysis of the rents in the area and raised the rent 5 percent in 2016. No increase is proposed for this lease extension. In addition to rent, the tenant pays utilities and sanitation and performs routine maintenance including lawn care and snow and ice removal.

The lease extension is for 12 months, beginning March 1, 2017 and ending on February 28, 2018. Total rent revenue is $12,000.

Yes

3/1/16 - Board adopts resolution to enter into lease agreement with Lois E. Grundhofer.

Other Rent (Revenue)





BOARD MEETING DATE:





AGENDA YOU ARE REQUESTING TIME ON:

TIME NEEDED:

ARE YOU SEEKING APPROVAL OF A CONTRACT?





FINANCIAL IMPACT:







4

Library Keith Ryskoski 651-275-8501

Keith Ryskoski Keith Ryskoski 651-275-8501

Adopt resolution to accept a donation from the RAFT Foundation in the the amount of $30,000.

Board

2 mins.

No

No

The Washington County Library has received donations from the RAFT Foundation for a number of years. In the past the library has used the donation to purchase material and provide training. The RAFT Foundation donated $30,000 in January 2017 and the library is recommending the funds be used for staff training.The Library recommends accceptance of the grant.

Yes

The County Board has accepted past donations of $1,000 and above made to the Library per County Board policy.

Other Donation

2017 $30,000No

One donation of $30,000 was received that was not anticipated when the 2017 budget was prepared.




DATE February 21, 2017 DEPARTMENT Library MOTION BY COMMISSIONER


Washington County Library – Acceptance of Donations

WHEREAS, Chapter 13, Laws of Minnesota 2005, gives the Washington County Board of Commissioners the authority to direct, operate and manage the Washington County Library System; and

WHEREAS, county policy requires all donations over $1,000 to be accepted by the Board.

THEREFORE, BE IT RESOLVED THAT, the donation of $30,000 from the RAFT Charitable Foundation c/o Dorsey & Whitney Trust Company received on January 6, 2017 and is hereby accepted by the Washington County Board of Commissioners for the Washington County Library; and

BE IT FURTHER RESOLVED, that these funds shall be deposited into the Library Fund, Business Unit 230002 to be used for staff training.

ATTEST: COUNTY ADMINISTRATOR COUNTY BOARD CHAIR

KARWOSKI BIGHAM KRIESEL MIRON WEIK

YES

NO



BOARD MEETING DATE:






TIME NEEDED:






FINANCIAL IMPACT:







5A


Wayne Sandberg Wayne Sandberg 651-430-4339

Adopt a resolution to accept a donation in the amount of $21,000 from the A.R. Kircher Trust for the Historic Courthouse Restoration Fund.

Board

5

No

No

Washington County gratefully accepts donations, gifts, and bequests from public and private sources to enhance the programs and services it provides. The Historic Courthouse has received a posthumous donation of $21,000 for its restoration fund from the A.R. Kircher Trust. A.R. Kircher worked for Citizen's State Bank and was a prominent business man and a longtime resident of Stillwater. Relatives of the donor do not live in the area and are not able to be present.

The funds donated to Washington County by the A.R. Kircher Trust will be accepted in accordance with County Policy #2509 for gifts and donations.

No

NA

2017 $21,000No





DATE February 21, 2017 DEPARTMENT Public Works MOTION BY COMMISSIONER


ACCEPTANCE OF DONATION

TO HISTORIC COURTHOUSE RESTORATION FUND WHEREAS, Washington County gratefully accepts donations, gifts, and bequests from public and private sources to enhance the programs and services it provides; and WHEREAS, the Minn. Stat. 375.26 authorizes the county board to accept gifts, donations and bequests on behalf of the county.

NOW, THEREFORE BE IT RESOLVED, that the Washington County Board of Commissioners does hereby accept the donation in the amount of $21,000 from the A.R. Kircher Trust for the Historic Courthouse Restoration Fund.



YES

NO



BOARD MEETING DATE:






TIME NEEDED:






5B


Frank Ticknor Frank Ticknor 651-430-4319

Adopt a resolution to request a design standards variance from the Minnesota Department of Transportation (MnDOT) Office of State Aid for the County State Aid Highway (CSAH) 13 Pavement Management and Safety Improvement Project located in the cities of Oakdale and Lake Elmo.

Board

5

No

No

Washington County, in cooperation with the Cities of Oakdale and Lake Elmo, is preparing plans for the reconstruction of CSAH 13 from CSAH 14 (34th Street North) to 44th Street North and reconstruction of CSAH 13 from 44th Street North to CSAH 35. This improvement is programmed in the 2015-2019 Capital Improvement Plan with construction beginning in 2017.Washington County and the Cities of Lake Elmo and Oakdale propose to request a variance from the minimum parking lane width of 10 feet to 8 feet. The reduction of the parking lane width by two feet will minimize impacts to the adjacent properties, while achieving a project goal to allow parking along the corridor. The additional two feet would require additional temporary easements, steeper driveway slopes, additional tree and landscaping impacts, and retaining walls on additional properties.All other State Aid rules are met with the proposed roadway design. Revisions to the State Aid rules are underway, but changes have not been formally accepted. If these changes are accepted, the requested 8-foot parking lane width would conform to Minnesota State Aid Rule 8820.9936 Minimum Design Standards, Urban; New or Reconstructed Projects.Approval of the variance request by the Minnesota Department of Transportation Office of State Aid is contingent upon concurrence by the Variance Request Board. The Variance Request Board has the authority to approve or deny any variance request, but it is the county's understanding that this request is a viable option for the project and expects the variance to be granted.As part of the variance agreement, the requestor assumes all liability pertaining to the variance from standard design.

Yes

12/16/14 - Board approves 2015-2019 CIP that identifies this project.

NA

County State Aid Highway (CSAH) 13 Improvement ProjectState Aid Project (S.A.P.) 082-613-033

State Aid Variance RequestFebruary 21, 2017

Frank TicknorDesign Engineer

Presentation Topics• Project Overview

• Preferred Alternative

• Variance Request

• Request Variance Resolution

Location: Oakdale and Lake Elmo

CSAH 13(Ideal Avenue/Olson Lake Trail)• A Minor Arterial• Low Volume (3700

Average Daily Traffic)• Low Speed (40 miles per

hour)

Project Overview

Project Overview

• $3.47 million roadway reconstruction project

• Existing roadway deficiencies– Pavement in poor condition– Poor sight lines– Narrow shoulders– Mitigate erosion and capture storm runoff– Limited pedestrian facilities

• Stakeholders and residents would like adequate on-street parking

Proposed Road Conditions

Existing Road Conditions

Project Overview

Preferred Alternative

• 2 - 11 foot Lanes• 8 foot trail (44th St. to 50th St.) on west side only• 6 foot boulevard• 4 foot shoulder on west side• 8 foot parking lane on east side (requires a variance)• Utilize curb & gutter and storm sewer for drainage

Variance Request• 8820.9936 State Aid Design Standards require

a 10 foot parking lane width for reconstructed roads classified as arterials

• Change requires variance approval from Minnesota Department of Transportation (MnDOT) State Aid Office and County Board

• New State Aid Design Standards (Minn. Statute 8820) due out later this year will change parking lane width to 8 foot for arterials

Variance Request• Benefits of this design:

– Provides on-street parking – Narrower parking lane better allows for 8 foot trail – Limits property impacts and right of way acquisition – Parking lane and requested width are supported by

City and neighborhood stakeholders

• Washington County would assume liability pertaining to variance from standard design

• Approving the variance allows the County to deliver a project that successfully meets the needs of the City of Lake Elmo and Oakdale

Request Variance Resolution

• Request approval of resolution concurring with a variance request to use an 8 foot parking lane in place of a 10 foot parking lane on CSAH 13

• Next Step is to request administrative approval from MnDOT State Aid Office for this variance

Questions?



DATE February 21, 2017 DEPARTMENT Public Works MOTION BY COMMISSIONER


RESOLUTION REQUESTING A VARIANCE FROM STANDARD FOR STATE AID OPERATION FOR PROJECT NO. S.A.P. 082-613-033

WHEREAS, Washington County is preparing plans for the reconstruction of CSAH 13 from 44th Street North to 50th Street North in the Cities of Lake Elmo and Oakdale; and WHEREAS, Minnesota Rules for State Aid Operation 8820.9936 require a ten-foot parking lane width for a roadway classified as an Arterial; and WHEREAS, the reason for this variance request is for an eight-foot parking lane width. NOW, THEREFORE BE IT RESOLVED, that the Washington County Board of Commissioners does hereby request a variance from the Minnesota Department of Transportation State Aid Operations Rules Chapter 8820.9936 Minimum Design Standards, Urban; New or Reconstructed Projects to allow an eight-foot parking width in lieu of a ten-foot parking width; BE IT FURTHER RESOLVED, that the Washington County Board of Commissioners hereby indemnifies, saves and hold harmless the State of Minnesota and its agents and employees of and from claims, demands, actions, or causes of action arising out of or by reason of (project descriptions) in accordance with Minnesota Rules 8820.9936 and further agrees to defend at their sole cost and expense any action or proceeding commenced for the purpose of asserting any claim arising as a result of the granting this variance.



YES

NO

January 20, 2017 Julie Dresel Metro District State Aid Program Director Minnesota Department of Transportation 1500 West County Road B2 Roseville, MN 55113 RE: Washington County, Olson Lake Trail (CSAH 13) Reconstruction Request for Variance (S.A.P. 082-613-033) Dear Ms. Dresel: Washington County and the Cities of Lake Elmo and Oakdale respectfully request a variance from Minnesota State Aid Rule 8820.9936 Minimum Design Standards, Urban; New or Reconstructed Projects for CSAH 13. A variance from the minimum parking lane width of 10 feet to 8 feet is being requested for CSAH 13 from 44th Street North to CSAH 35 (50th Street North). A copy of the County Board Resolution is attached. The hold harmless agreement will be forwarded under separate cover upon arrival from Washington County. Attached, for your reference, is a location map, existing and proposed typical sections, and plan view figures. Project Description Washington County, in cooperation with the Cities of Oakdale and Lake Elmo, is preparing plans for the reconditioning of CSAH 13 from CSAH 14 (34th Street North) to 44th Street North and reconstruction of CSAH 13 from 44th Street North to CSAH 35. CSAH 13 was recently reclassified from a “Major Collector” to an “A-Minor Reliever” from CSAH 14 to 50th Street based on the Metropolitan Council’s Functional Classification System map. The project area is shown in Figures 1 and 2.

CSAH 13 runs north-south along the municipal borders of Oakdale and Lake Elmo. On the south end near CSAH 14, the roadway provides access to Slumberland (previously Imation Corporation) and the Lake Elmo Public Works Facility, and is also bordered by large undeveloped parcels currently owned by 3M. Heading north, the roadway provides access to several neighborhoods as well as numerous residential homes along the corridor and ultimately terminates at CSAH 35. CSAH 13 is currently a two-lane rural section with 12-foot lanes and 4-foot shoulders. Poor pavement condition, drainage and erosion concerns, and the desire to extend sanitary sewer further north to CSAH 35 to connect homes that currently have septic systems are the impetus for the project.

The overall project will be constructed in two phases. The first phase consists of the reconstruction of CSAH 13 from 44th Street North to CSAH 35, and the reconditioning of CSAH 13 from 44th Street South to CSAH 14. The southern section of roadway will be fully reconstructed as driven by development in phase two, and is not included in the variance request at this time.

Based on input received at open houses and neighborhood meetings; the reconstructed section of CSAH 13 will include two-thru lanes, shoulders and an 8-foot trail on the west side. The shoulder on the east side will also be used for parking. Existing and proposed typical sections can been seen in Figure 3.

This corridor has a confined right of way section of 66 feet, and the topography is also challenging. The topography is such that the west side in Oakdale is much higher than the east side in Lake Elmo that continues to slope downward to

Public Works Department

Donald J. Theisen, P.E. Director

Wayne H. Sandberg, P.E. Deputy Director/County Engineer

Olson Lake. Therefore widening of the overall footprint quickly creates major impacts to the properties along the corridor. The properties in this section of the corridor are residential with mature trees and landscaping. Land Use The existing land use of the adjacent properties from 44th Street to CSAH 35 is residential. The land use is not anticipated to change. Corridor Needs Washington County and the Cities of Lake Elmo and Oakdale proactively met with residents and users of the CSAH 13 corridor to determine what the public felt the transportation needs of the corridor were. They hosted three Open Houses and two rounds of Neighborhood Meetings. This information was compiled and additional discussions occurred with the residents and users to prioritize the needs while considering the impacts along the corridor. The project goals included:

Extending sanitary sewer Improving sightlines and addressing safety concerns Analyze intersections and driveways for potential improvement Strengthening roadbed Correcting shoulder widths/allow for parking Mitigating erosion/runoff concerns Addressing the lack of pedestrian/bike accommodations

These goals will be met with the proposed roadway design. Variance Requested Washington County and the Cities of Lake Elmo and Oakdale request a variance from the minimum parking lane width of 10 feet to 8 feet. All other State Aid rules are met with the proposed roadway design. We understand that revisions to the State Aid rules are underway, but changes have not been formally accepted. If these changes are accepted, the requested 8-foot parking lane width would conform to Minnesota State Aid Rule 8820.9936 Minimum Design Standards, Urban; New or Reconstructed Projects. The functional classification of CSAH 13 was recently changed from a Major Collector to an A-Minor Reliever as part of an effort to improve the roadway circulation in and around TH 36 and I-694, with the goal of a continuous highway corridor supporting those Principal Arterials. This change in classification occurred while the design was being prepared and is what made the proposed design non-compliant. The ADT for 2037 is projected to be 5,300, which from a traffic volume perspective is more in line with a Collector than an Arterial, and well below the 10,000 threshold. The reduction of the parking lane width by two feet will minimize impacts to the adjacent properties, while achieving a project goal to allow parking along the corridor. The additional two feet would require additional temporary easements, steeper driveway slopes, additional tree and landscaping impacts, and retaining walls on additional properties. Cost/Impacts If the full 10 feet were used for the parking lane, the impacts considered include:

Additional right of way for temporary easements. The cost for this additional right of way estimate was based on $2 per square foot and $800 per tree. We estimate this cost to be $29,000.

Driveways along the corridor that are already above 10% grades in many cases would become steeper. The specific cost associated with creating a steeper driveway is not quantifiable.

The cost to construct the additional pavement section is estimated to be $18,000. The total estimated cost to the project to construct the 10-foot parking lane is $47,000.

Accident Data Five years of crash data was obtained from the Minnesota Crash Mapping Tool (MnCMAT) from 2010 to 2014. There were a total of 14 crashes over this period of time, with eight being classified as property damage only (PDO) crashes and six resulting in injury. There were no crashes that resulted in fatalities, and none of the crashes involved a pedestrian or a bicyclist. There are no apparent trends or patterns in the crash data.

Traffic Volumes The ADT of CSAH 13 is 3,700 vehicles per day. This volume is projected to increase to 5,300 vehicles per day in 2037. The Washington County 2030 Comprehensive Plan: Transportation Plan shows a maximum ADT of 5,900 along this segment of CSAH 13 in 2035. Other Data There are no other future improvements planned for this section of CSAH 13 when the reconstruction is completed. Safety Mitigation The proposed roadway design includes an off-road trail for pedestrian/bicyclists, shoulder space for vehicles to park or pull over, and striping that meets current reflectivity standards. Conclusion Based on the challenging topographical characteristics of the CSAH 13 corridor and the increased magnitude of impacts to the mature trees and landscaping, the pending revisions to the State Aid rules, and the traffic volumes consistent with a Collector rather than an Arterial, we are requesting a variance from the minimum parking lane width of 10 feet to 8 feet for CSAH 13 from 44th Street North to CSAH 35, be granted in accordance with State Aid Operations Rule 9920.9936. I am available to present this information at your next Variance Committee meeting. Please call me at 651-430-4319 if you have any questions or need additional information. Sincerely, Wayne Sandberg, PE, Washington County Attachments c: Frank Ticknor, Washington County Public Works

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LAKE STCROIXBEACH

HUGO

GRANT

FORESTLAKE

DELLWOOD

COTTAGEGROVE

BAYTOWNTOWNSHIP BAY PO RT

AFTON

ST PAULPARK

This map is the result of a compilationand reproduction of land records as they appear in various Washington County offices.This map should be used for referencepurposes only. Washington County is not responsible for any inaccuracies.

COUNTY ROAD ........................................

U.S. TRUNK HIGHWAY ............................

COUNTY STATE AID HIGHWAY ...............

STATE TRUNK HIGHWAY ........................

INTERSTATE HIGHWAY ...........................

Road Classification§¦494

£¤61

456721

Æÿ74

8

GlWX

GlWX

G§WX

34TH ST N

32ND ST N

HELM

OAV

EN

IRIS

AVE

N

IDEA

LAV

EN LAKE JA

NE

TRL N

31ST ST N

50TH ST N

44TH ST N

IMATION PL

42ND ST N

OLSO

NLA

KE

TRL

N

40TH ST N

36TH ST N

STILLWATER BLVD N

38TH ST N

39TH ST N

INT

694

HADLE

YAV

EN

HIL LVA

LE

AVE

N

HID

DE N

BAY TRL N

DEE RPO

ND

TRL

N

HA

MLET AVE

N

HI LL

TRLN

OAKDALE

LAKEELMO

CSAH 13 - From TH 5 to CSAH 35Oakdale & Lake Elmo

Project # SAP 82-613-033

0 2 4 6 81Miles

1:250,000Scale

/ TH 5

/ CSAH 35

CSAH 13 (Olson Lake Trl N & Ideal Ave N)Project Location Map

Start point ofvariance requestfor 8' parking lane

End point ofvariance requestfor 8' parking lane



BOARD MEETING DATE:






TIME NEEDED:










10

Library Keith Ryskoski 651-275-8501

Keith Ryskoski; Amy Stenftenagel; Jessi Schulte; Tina Kaple

Keith Ryskoski 651-275-8501

Workshop on the use of professional analytics, implementation and marketing services to advance the county library's strategic plan.

Workshop

45

No

No

At a August 9, 2016 workshop the county board considered the use of professional analytics, implementation and marketing services to advance the library's strategic plan. A contract was approved with CIVICTechnologies for demographic disaggregation, implementation and marketing services. This workshop will provide an update on the information that we have learned during implementation and assessment of the library's strategic plan and our plans for continued work.

Yes

At the August 9, 2016 workshop the County Board considered the use of Professional Analytics, Implementation and Marketing Services to advance the libraries' strategic plan.

NA

George KuprianN/A


Library Strategic Plan Update

February 21, 2017

2

• Data and Market Segmentation• Strategic Plan Implementation• Marketing Services

CIVICTechnologiesConsulting Services

3

• Local Data• Local geographic and neighborhood data, local block group level

demographic and socio-economic data

• Library Data• Customers, non-customers, checkouts

• Segmentation Data• Market segmentation – Categorization of existing or potential

customers into groups based upon common characteristics such as age, gender, income, and geography or other attributes relating to consumption behavior. How customers appear vs. how they act.

3 Types of Data

4

Market segmentation discerns the difference between how people appear versus how they

behave

5

* Population is a current year estimate for 2015 for the selected block groups

** Customers are “all customers” with and without checkouts. Customers have been geocoded; they live within the selected block groups

*** Non Customers are population minus Customers, in the selected block groups

^ Checkouts are from geocoded customers only for the period September 9, 2016 to October 4, 2016

20

Workshops

21

Thematic Statements

22

Washington County Library Strategic Plan 2016-2019

Goal 1: Deliver Extraordinary Programs, Services, and Collections

Strategy 1: Expand outreach services to underserved populations.Strategy 2: Support the growth and development of youth and families.Strategy 3: Cultivate lifelong learning opportunities for adults.Strategy 4: Align library collections to meet changing needs.Strategy 5: Demonstrate value and advocate for resources.

Goal 2: Expand Public Awareness of the Library

Strategy 1: Revise and refresh the Library Mission Statement.Strategy 2: Overhaul the Library’s website.Strategy 3: Create a three-year marketing and promotions plan.Strategy 4: Increase dedicated marketing and promotions resources.

Goal 3: Improve Library Facilities

Strategy 1: Update existing space and plan for new facilities.Strategy 2: Explore opportunities to rework current space to meet evolving community needs.Strategy 3: Develop a capital improvement plan.

Goal 4: Cultivate Partnerships

Strategy 1: Create a community engagement plan which includes partnerships with area organizations, businesses, and schools.Strategy 2: Expand use of volunteers to support and advocate for current and future library needs.Strategy 3: Work with fundraising and advocacy groups and other community partners to increase support for the Library.

Goal 5: Serve as a Community Technology Hub

Strategy 1: Enhance public technology training opportunities.Strategy 2: Champion emergent technologies.Strategy 3: Provide ongoing information technology training for staff.

24

• Reorganization aligned with Strategic Plan

• Marketing Plan

• Community Connect Analytics

• Organizational Development Proposal• Career development and planning• Communications skills development• Project management skills development• Learning to lead from any level• Engaging in new work processes

Next Steps



BOARD MEETING DATE:






TIME NEEDED:










11


Jan Lucke Jan Lucke 651-430-4316

Workshop on the Counties Transit Improvement Board

Workshop

30

No

No

Review the outcomes of the Counties Transit Improvement Board (CTIB) meeting on February 14, 2017, and discuss next steps for Washington County. A PowerPoint presentation will be posted for this workshop after the CTIB staff meeting on Friday, February 17, 2017.

NA

George KuprianN/A


Counties Transit Improvement Board

County Board WorkshopFebruary 21, 2017

Overview

• Update to Feb. 15, 2017 CTIB meeting

• Financial update

• Key provisions

• Potential Dissolution of the Counties Transit Improvement Board

• Discuss 993 Plan

• Timeline

2

Update Feb. 15th CTIB Mtg.

• Approval of $15M funding commitment for Gateway Gold Line BRT

• Special Meeting called for March 3

– Potential Action: Dissolution of the Counties Transit Improvement Board

• Template resolutions in process

• Reviewed timeline for upcoming actions

3

County Actions to Dissolve CTIB & Impose .993 Tax

Public Hearings (March 7‐28)

Terminate CTIB JPA (March 21‐28)

Impose Tax (March 28)

Notify DOR (March 31)

Washington County Sales Tax History 2008 - 2016

• Estimated Sales Tax Collected: $51M• Washington County Guaranteed Funds: $11.77M $12.91M

– Reconciliation actual to budget, additional $1.14M• Gateway Project Development

– CTIB Share $15M• $6M CTIB Capital Grant Awarded 2015/2016• $9M CTIB Commitment Awarded 2/15/17

– State Share $5M• $2M PD State committed (2014 state bond)• $3M PD State needed

– Local Share $5M • $2.5M Washington RRA• $2.5M Ramsey RRA

• Share of CTIB Bond Principal & Interest: $6.1M

5

Financial UpdateEstimated Sales Tax by County

(Based on CTIB estimated 2018 tax receipts*)

CTIB Addn’l Est.Est. Share 0.25% 0.25% 0.50%

Washington County 5.94% 7.5M 7.0M 14.5M

• Uncertainty about actual sales tax base

• Uncertainty about growth of sales tax

• Uncertainty about share of vehicle excise tax

6

Financial Update

• Based on current financial plan, 0.25% sales tax can fund– Gateway Gold Line Bus Rapid Transit (BRT) local

capital and operating shares

– Red Rock BRT local capital and operating shares

– Any excess available would be for transit or transit/transportation purposes and future property tax relief

– Minimizes debt issuance for transit projects

Key Provisions of Termination

• Each County agrees to terminate the Joint Powers Agreement

• All of the outstanding bonds of CTIB are satisfied

• All of CTIB’s capital and operating commitments and state capital commitments are assumed by one or more counties

• Each County Board agrees to impose a new sales tax of no less than ¼ of one percent for transit and transportation purposes

Discuss 993 Plan• MN Statutes 297A.993 for counties outside the

Metropolitan Transportation Area (CTIB):– Up to one-half of one percent sales and use tax

– Excise tax of $20 per motor vehicle

• Enacted by Board resolution following public hearing

• Transportation or Transit projects or improvements

Discuss 993 Plan

• Prior Board direction

– Gateway Gold Line Bus Rapid Transit capital and operating costs

– Red Rock Corridor capital and operating costs

• Other

• Plan may be amended by future actions

Washington County Potential Timeline

• Feb. 28 – set date of public hearing

• Mar. 3 – potential vote at CTIB Special Meeting

• Mar. 21 – public hearing

• Mar. 28 - action

DISCUSSION

12



BOARD MEETING DATE:






TIME NEEDED:






Approvals

12

Public Works Jan Lucke 651-430-4316

Jan Lucke 651-430-4316

Board workshop with Metropolitan Council representatives to discuss regional issues important to Washington County and its residents.

Workshop

60

No

No

As required by law, the Metropolitan Council (Met Council) prepares a long-range plan for the Twin Cities Metropolitan region every 10 years. On May 28, 2014, the Met Council adopted the Thrive 2040 plan which sets the policy foundations for the system and policy plans that are developed by the Met Council. The Met Council has also adopted policy plans in the areas of transportation, water resources, regional parks, and housing. The Met Council has also issued system statements that shows how the changes to the Met Council's regional system plans affects local communities. Following the issuance of these system statements, all communities must update and submit their comprehensive plans by December 31, 2018. Washington County has begun the planning process to update our comprehensive plan.On February 14, 2017, Washington County approved a resolution to commit the Washington County share of the funding commitment needed for the Project Development Phase of the Gateway Gold Line Bus Rapid Transit Project. The Gateway Gold Line Bus Rapid Transit Project will be led by the Met Council. The Met Council has recently hired Nick Thompson as the Metropolitan Transportation Services Director for the Metropolitan Council. Given the importance of the comprehensive plan update, the recent developments related to the Gateway Gold Line, and the hiring of Mr. Thompson, the Met Council requested an opportunity to meet with the County Board to discuss planning and transportation priorities for Washington County.

No

NA

COUNTY ATTORNEY:




George KuprianN/A


board agenda february 21, 2017 – 9:00 a.m

Documents