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SAUGEEN CONSERVATION

BOARD OF DIRECTORS MEETING

Friday, January 21, 2011 1:00pm

A G E N D A

1. Adoption of Agenda

2. Declaration of Pecuniary Interest

3. Minutes of Board of Directors & Budget Review Meetings – Sept. 30 & Nov. 23/10 - attached

4. Matters arising from the Minutes

- 2011 Fee Schedule Amendments – available at meeting

- 2011 Draft Budget – available at meeting

5. Correspondence - attached

6. Reports

- Chairman & Conservation Ontario

- Finance Report – Report #6a attached

- Program Report – Report #6b attached

- Foundation Report – verbal report

- Joint Health & Safety Committee Meeting minutes – October 14, 2010 - attached

- Executive Committee Meeting minutes – November 11, 2010 - attached

- Joint Forestry Committee (GBFS) Meeting minutes – November 25, 2010 – attached

7. New Business

- New Name for Headquarters Conservation Area – Report #7a attached

- Conservation Land Tax Program vs MFTIP – Preliminary Report – Report #7b attached

- Pasture Farm Summary – Report #7c attached

- OMB Appeal – Huron-Kinloss Zoning By-law – Update – Report #7d attached

- Formosa Project – Update

- Forest Festival – Slide Show presentation

- Royal Winter Fair – Slide Show presentation

- 2011 Meeting Schedule – Report #7e attached

- Personnel Policy & Administration Resolutions – Amendment – verbal report

- Appointment of Solicitors for 2011

- Appointment of Auditors for 2011

- Motion Approving Actions of Executive Committee for 2010

8. Other Business

Adjournment

SAUGEEN VALLEY

CONSERVATION

AUTHORITY

Conservation through Cooperation MINUTES

MEETING: Board of Directors DATE: Thursday, September 30, 2010 TIME: 7:00 pm LOCATION: Resource Centre, Headquarters Conservation Area CHAIR: Doug Freiburger DIRECTORS PRESENT: John Bell, Gord Campbell, Luke Charbonneau, Anne Eadie, Dan

Gieruszak, Peter Hambly, Ron Hewitt, Tom Kuglin, Manley Risk, Ralph Winslade, Carl Zettel

DIRECTORS ABSENT, WITH REGRET: Jack Riley, Dan Sullivan DIRECTORS ABSENT: Mark MacKenzie OTHERS PRESENT: Dave Pybus, Senior Manager, Flood Forecasting & Land Management Gary Senior, Senior Manager, Environmental Planning & Regulations Nathan Garland, Regulations Officer Shannon Wood, Manager, Communications Jo-Anne Harbinson, Manager, Water Resources & Stewardship Jim Penner, Manager, Forestry Al Leach, Manager, Lands Laura Molson, Manager, Accounting Don Smith, Project Manager, Drinking Water Source Protection

Bonnie Sherman, Executive Secretary

1. ADOPTION OF AGENDA MOTION #G10-59 Moved by Tom Kuglin Seconded by Gord Campbell THAT the agenda be adopted as presented.

Carried

2. DECLARATION OF PECUNIARY INTEREST

Ron Hewitt declared a conflict of pecuniary interest with regard to the Wind Turbine report.

Board of Directors Meeting – September 30, 2010

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PRESENTATION – Strategic Plan – Final Draft Bill Winegard attended the meeting and presented the final draft of the 2010-2015 Strategic Plan. He recommended that, due to the lateness in the year, all dates referenced in the draft plan should be advanced by one year, to realistically reflect the Authority’s objectives in meeting the deadlines. A Press Release will be sent to the local media announcing the Plan’s approval. MOTION #G10-60 Moved by Peter Hambly Seconded by John Bell THAT the final draft of the Strategic Plan, as prepared by Bill Winegard, dated May 2010, be adopted, and further THAT staff be directed to distribute the final version of the Plan to Directors, municipalities, stakeholders and plan participants. Carried 3. MINUTES OF BOARD OF DIRECTORS MEETING – July 22, 2010 MOTION #G10-61 Moved by Ralph Winslade Seconded by Anne Eadie THAT the minutes of the Board of Directors meeting, held on July 22, 2010, be adopted as circulated.

Carried 4. MATTERS ARISING FROM THE MINUTES No matters arose from the previous minutes. 5. CORRESPONDENCE MNR, Peterborough – enclosing SVCA transfer payment and first installment of Drinking Water Source

Protection transfer payment – noted & filed MNR, Toronto – re Public Sector Compensation Restraint – noted Conservation Ontario to Minister of Natural Resources – expressing concern regarding the reduction in

WECI funding – Staff was instructed to forward a letter to Ministry of Natural Resources expressing the Board of Directors’ concerns and displeasure with these cuts.

Kenneth P. Duffy, Barrister & Solicitor – enclosing a bequeath to the Authority from the Estate of Wilda

Mary Carter – thank you letter has been forwarded to the family. Staff has met with the Executors of the Estate who have expressed their desire that the funds be used to upgrade playground equipment at the Headquarters Conservation Area


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Ausable-Bayfield Conservation Authority – forwarding a donation to the Authority as a speaker gift in

recognition of Brian Luinstra’s participation in the Lake Huron Environmental Teachers Workshop – thank you letter has been forwarded to the Ausable-Bayfield C.A.

Carol Mitchell, M.P., Huron-Bruce – congratulating the Authority on their 60th Anniversary and enclosing a

certificate The Fletcher’s – note from campers at Saugeen Bluffs CA expressing their gratitude to the park staff for a

wonderful camping experience Manley Risk – thank you card for flowers sent to him while he was in hospital 6. REPORTS Chair & Conservation Ontario Report The Chair reported he had attended the launch for the Saugeen Valley Children’s Safety Village on September 15. It was well attended and well received and encouraged the Directors to make a pledge to this initiative if possible and to pass the word for the very worthy cause. Mr. Freiburger recently attended the Biennial Tour, held in the Ottawa area, and noted it was very interesting and informative. Tours were conducted of a number of projects, including hydro generation and the new office facility for the Rideau Valley Conservation Authority. Dan Gieruszak reported that a presentation was recently made to the Walkerton Rotary Club regarding the Children’s Safety Village. This venture was well received by the Rotary Club and generated a good deal of interest. Finance Report A copy of Report #6a, entitled Financial Reports, is appended to the office copy of these minutes. MOTION #G10-62 Moved by Dan Gieruszak Seconded by Peter Hambly THAT the Financial Report to August 31, 2010 be accepted as distributed and further THAT the Accounts Payable, totaling $979,636.71 for June, July, August and September 2010 be approved for payment. Carried Program Report A copy of Report #6b, entitled Program Report, is appended to the office copy of these minutes. As well, a copy of Report #6b Addendum, the Environmental Planning & Regulations Report, is appended to the office copy of these minutes. Anne Eadie declared a conflict of interest relative to Report #6b Addendum, Environmental Planning & Regulations Report.


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MOTION #G10-63 Moved by Tom Kuglin Seconded by Luke Charbonneau THAT the Program Report be approved as presented, and further THAT the Permits as identified in Report #6b Addendum and dated September 30, 2010, be approved by the Board of Directors. Carried Foundation Report Most of the activities of the Foundation have been joint ventures with the Authority, and identified as such in the previously-noted Program Report. Ron Hewitt noted that he recently returned from the 2010 Plowing Match, held in the St. Thomas area, where the Saugeen Authority’s plowing match display was used by the Kettle Creek Conservation Area. The display was one of the highlights of this year’s Plowing Match and drew many visitors. The Authority has just recently been contacted by representatives from the Royal Winter Fair who are interested in having this display setup at their event in Toronto, if not this year, than possibly next year. Staff has researched the possibility of placing the display in Toronto, however, the costs are proving to be prohibitive. Sponsors are currently being sought to assist financially with attending the Fair, but due to the lateness of year, it appears unlikely the display can be setup in 2010. Property & Building Committee Meeting Minutes – June 3, 2010 These minutes were provided to the Board of Directors for their information. MOTION #G10-64 Moved by Ron Hewitt Seconded by Carl Zettel THAT the minutes of the Property & Building Committee meeting, held on June 3, 2010, be received. Carried Property & Building Committee Meeting Minutes – July 29, 2010 These minutes were provided to the Board of Directors for their information. MOTION #G10-65 Moved by Dan Gieruszak Seconded by Tom Kuglin THAT the minutes of the Property & Building Committee meeting, held on July 29, 2010, be received. Carried


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Property & Building Committee Meeting Minutes – August 10, 2010 These minutes were provided to the Board of Directors for their information. MOTION #G10-66 Moved by Peter Hambly Seconded by Anne Eadie THAT the minutes of the Property & Building Committee meeting, held on August 10, 2010, be received. Carried Joint Health & Safety Committee Meeting Minutes – July 28 & September 8, 2010 These minutes were provided to the Board of Directors for their information. MOTION #G10-67 Moved by Ron Hewitt Seconded by Ralph Winslade THAT the minutes of the Joint Health & Safety Committee meetings, held on July 28 & September 8, 2010, be received. Carried Forestry Committee Meeting Minutes – September 30, 2010 These minutes were provided to the Board of Directors for their review and approval. MOTION #G10-68 Moved by Luke Charbonneau Seconded by Dan Gieruszak THAT the minutes of the Forestry Committee meeting, held on September 30, 2010, be received. Carried MOTION #G10-69 Moved by John Bell Seconded by Anne Eadie THAT the recommendation of the Forestry Committee to award Forest Product Tender #SVCA-01-2010 to Bester Forest Products, in the amount of $113,150.00, dated September 30, 2010, be approved. Carried


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MOTION #G10-70 Moved by Carl Zettel Seconded by Anne Eadie THAT the recommendation of the Forestry Committee to provide a financial contribution to the Forest Festival, in the amount of $5,000.00, be approved and that said funds shall be taken from the Forestry Reserve. Carried This donation to the Forest Festival is considered a one-time startup fee. MOTION #G10-71 Moved by Ralph Winslade Seconded by Manley Risk THAT the Board of Directors approve the recommendation of the Forestry Committee for the Capital Acquisition, as listed in the Forestry minutes of September 30, 2010, with funds to come from the 2010 Forestry surplus and/or Reserve. Carried 7. NEW BUSINESS Building Committee Report - Update A copy of Report #7a, entitled New Administration Centre, Formosa, is appended to the office copy of these minutes. The Authority recently received a donation of $5,000.00 from Cedarwell Excavating of Hanover towards the new Administration Building in Formosa. A thank you letter has been forwarded to Cedarwell for their donation. 2011 Fee Schedule A copy of Report #7b, entitled 2011 Fee Schedule, is appended to the office copy of these minutes. MOTION #G10-72 Moved by Luke Charbonneau Seconded by John Bell THAT the 2011 Fee Schedule, dated September 30, 2010, be adopted as presented. Carried


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2011 Budget Guide/Pressures A copy of Report #7c, entitled 2011 Budget Pressures, is appended to the office copy of these minutes. The list of budget pressures was reviewed in detail. Staff was instructed to prepare the draft budget to include all items and the Board of Directors would review the budget on that basis. Children’s Safety Village – Update A copy of Report #7d, entitled Update Saugeen Valley Children’s Safety Village, is appended to the office copy of these minutes. MOTION #G10-73 Moved by Gord Campbell Seconded by Peter Hambly THAT the September 30, 2010 staff report on the update of the SVCSV be received. Carried Wind Turbines on Lake Huron A copy of Report #7e, entitled Lake Huron Centre for Coastal Conservation (LHCCC) position on Offshore Wind Turbines in the Lake Huron, is appended to the office copy of these minutes. Ron Hewitt declared a conflict of interest and did not participate in these discussions. MOTION #G10-74 Moved by Luke Charbonneau Seconded by John Bell THAT the SVCA supports the position of the Lake Huron Centre for Coastal Conservation with respect to Offshore Wind Turbines in Lake Huron. Carried Staff was instructed to forward a letter outlining the Authority’s stand on wind turbines in Lake Huron to all appropriate government ministries and/or organizations. Scone Rainfall Event A copy of Report #7f, entitled Scone Storm – August 14, 2010, is appended to the office copy of these minutes and provided for the Board of Directors’ information.


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Forest Festival Update A copy of Report #7g, entitled Bruce Grey Forest Festival – Update, is appended to the office copy of these minutes. Nancy Griffin, Conservation Education Coordinator, gave a brief overview of this Festival, the first in the Saugeen Watershed and second in the Province of Ontario. Over 930 Grade 7 students from Grey and Bruce Counties will be attending this exciting event, to be held at the Allan Park Conservation Area on October 19, 20 and 21. The Board of Directors was invited to come out and see what this Festival is all about. A copy of Report #7g has been forwarded to Conservation Ontario for inclusion in their next meeting package to all 36 Conservation Authorities. Pasture Farm – Multi Year Lease A copy of Report #7h, entitled Multi-Year Pasture Land Tender – McBeath Conservation Area, is appended to the office copy of these minutes. MOTION #G10-75 Moved by Tom Kuglin Seconded by Ron Hewitt THAT staff be authorized to request quotations for the rental of the McBeath Pasture land and to enter into a 3-year rental agreement with the successful bidder effective with the year 2011. Carried Durham Day Use Area Washroom A copy of Report #7i, entitled Washroom Building – Durham Day Use Area, is appended to the office copy of these minutes. Numerous concerns were expressed regarding upgrading this building in its current state of disrepair. However, it was felt that the Municipality of West Grey should first be approached to review the various options with Authority staff. In the meantime, the structure will be closed to public access until a positive resolution has been made. MOTION #G10-76 Moved by Peter Hambly Seconded by Anne Eadie THAT, at the direction of the Board, staff be authorized to discuss options with staff at the Municipality of West Grey with respect to the continued need and/or use of the building; and further


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THAT, should the Municipality of West Grey not be interested or not be in a position to repair or replace the west end washroom building and to take over the operation and maintenance of the building under a management agreement with the Saugeen Conservation Authority, that the Conservation Authority apply to the Municipality of West Grey for a permit to demolish and remove the washroom building; and further THAT the building be closed at the end of the 2010 Park season and not be re-opened for public use in 2011; and further THAT the necessary funds to cover the cost of the permit and demolition/removal be included in the 2011 non-revenue Parks levy budget. Carried 2012 Biennial Tour The Chair noted he was approached numerous times during this year’s Biennial Tour to consider the Saugeen and Grey Sauble watershed as the location for the next Biennial Tour, in 2012. The Chair’s of both Authorities have committed to hosting the tour, in principle, so long as each Board agrees. The Authority’s Board of Directors felt this would be a great opportunity. MOTION #G10-77 Moved by Ron Hewitt Seconded by Anne Eadie THAT the Board of Directors wholly supports the hosting of the 2012 Biennial Tour, in partnership with the Grey Sauble Conservation Authority, and as such, commits $10,000 over two years from the Working Capital reserve as seed money. Carried Budget Meeting Rescheduling With the next Board of Directors meeting scheduled for December 9, the Manager of Accounting requested the Board of Directors move the Budget Review meeting, currently scheduled for November 30, up one week to November 23, to allow staff time to prepare the budget for the Board’s review at the December meeting by incorporating the budget changes that will be made following the Budget Review meeting. The Directors felt that, with this year being an election year and the possibility exists for a fairly large turnover in directorship, that the current Board of Directors should do the “legwork” for the budget but should leave the final approval to the new Board of Directors in December or early 2011. The Budget Review meeting is now scheduled for November 23 at 10:00am, and will likely be held offsite at the Neustadt Community Centre. The location will be confirmed at a later date. 8. OTHER BUSINESS The next Board of Directors meeting is scheduled for December 9 at 1:00pm.


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There being no further business, the meeting adjourned at 10:05 pm on motion of Peter Hambly.

___________________________________ ____________________________________ Doug Freiburger Bonnie Sherman Chair Executive Secretary

SAUGEEN VALLEY

CONSERVATION

AUTHORITY


MEETING: Board of Directors – Budget Review DATE: November 23, 2010 TIME: 10:00 am LOCATION: Neustadt Community Centre CHAIR: Doug Freiburger DIRECTORS PRESENT: John Bell, Gord Campbell, Luke Charbonneau, Anne Eadie, Dan

Gieruszak, Peter Hambly, Ron Hewitt, Tom Kuglin, Mark MacKenzie, Jack Riley, Manley Risk, Dan Sullivan, Ralph Winslade

DIRECTORS ABSENT, WITH REGRET: Carl Zettel OTHERS PRESENT: Jim Coffey, Chief Administrative Officer Dave Pybus, Senior Manager, Flood Forecasting & Land Management

Gary Senior, Senior Manager, Environmental Planning & Regulations Jim Penner, Manager, Forestry Jo-Anne Harbinson, Manager, Water Resources/Stewardship Services

Laura Molson, Manager, Accounting Bonnie Sherman, Executive Secretary

1. ADOPTION OF AGENDA The agenda items under New Business were reversed, with the Executive Committee Report to be reviewed first. MOTION #G10-78 Moved by Tom Kuglin Seconded by Mark MacKenzie THAT the agenda be adopted as amended.

Carried 2. DECLARATION OF PECUNIARY INTEREST

No person declared a pecuniary interest relative to any item on the agenda.

Board of Directors Meeting – November 23, 2010

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3. NEW BUSINESS Executive Committee Report The CAO distributed a copy of the Executive Committee’s report with its attendant recommendation regarding the 2011 Salary Review.

The Executive Committee report recommended a cost of living increase of 2% with a half step increase on the wage scale. No cost of living was awarded in 2010 and only selective merit increases were approved. Extensive discussion arose ranging from freezing wages for 2011, to applying a 2% cost of living only, to accepting the Executive Committee’s recommendation as proposed.

It was agreed to review the draft budget in detail, before deciding on whether or not to accept the

Executive Committee’s recommendation on salaries. 2010 Budget Review A copy of the 2010 draft Budget information package is appended to the office copy of these minutes. The CAO reviewed the proposed budget figures by department, highlighting significant proposed changes. A number of Directors would like to see some of the revenue from the revenue-producing parks spread out a little more throughout the watershed. One suggestion made was that the revenue-producing parks could help pay for some of the advertising of the non-revenue producing parks. Concerns were also expressed that the costs of operating the Administration Centre, i.e. utilities, etc., were not distributed amongst all departments. Staff was instructed to adjust the draft budget allocating reasonable administration costs departmentally. Following lengthy discussion, it was agreed to adjust the draft budget by making the following changes:

a) Communications budget - take $4,000 out of New Endeavours, $1,500 from printing and $1,000 out of advertising;

b) Education budget - charge a portion of Office Supplies for storage cabinets (approx. $2,500) to Building Fund and the remaining $2,500 to capital expenses for the video equipment;

c) Discuss increasing fees for DEER Program with Bruce Power; d) Water Projects budget – take $3,500 out of Reserves for the Wetland Training Course; e) Water Quality budget – cut $1,000 from sampling to bring it closer to 2010 Projected Actual; f) Non-Revenue Parks budget – discontinue water usage immediately at Durham Day Use area,

reallocate advertising to Revenue Producing parks, cut $1,600 from Miscellaneous to remain the same as in 2010, take cost to replace Headquarters waterline out of Rental Properties revenue, cost of signage at Formosa to be taken from the Building Fund, Strategic Plan implementation to be moved into Administration Operations, IT Equipment to be cut to $10,000, Plotter/Scanner purchase to be cut for 2011;

g) Administration budget - funding for the scanning students ($15,000) to be taken from Working Capital reserve, hold Per Diem expenses as close as possible to 2010 figures, review audit fees with BDO with the expectation of reducing their fee, now that PSAB review is finished;

Board of Directors Meeting – November 23, 2010

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h) Administration costs (i.e. utilities, etc.) to be reasonably distributed amongst all departments; i) Capital – Property Management budget – eliminate costs for pool at Bluffs CA and WiFi from all

parks.

It was agreed that the salary package shall remain as presented. Staff was instructed to prepare a report for the next meeting indicating where fees could be additionally increased to try to achieve a 50/50 split between user fees and General Levy.

With the recommended cuts and/or changes to the draft Budget, it is estimated that the General Levy

amount would be approximately $153,600, or an increase of 11.6%. Staff was instructed to rework the budget using Reserves to make up the difference needed to bring the increase in General Levy down to 5% and to bring the revised draft to the Board of Directors meeting on December 9 for their further review. 4. OTHER BUSINESS

There being no further business, the meeting adjourned at 3:10pm on motion of Peter Hambly.

___________________________________ ____________________________________ Doug Freiburger Bonnie Sherman Chair Executive Secretary

REPORT #6a MEMO TO: SVCA Board of Directors DATE: January 21, 2011 FROM: Laura Molson, Manager, Accounting SUBJECT: Financial Reports Please find attached the financial report for the period ending October 31, 2010. Also attached is the September, October and November 2010 cheque list for your review. If you have any questions regarding the Financial Reports, please do not hesitate to call me at extension 28. Calling me prior to the meeting where I have access to all of the files will enable me to provide you with more informed answers. Recommendation: THAT the Financial Report to October 31, 2010 be accepted as distributed and further; THAT the Accounts Payable, totaling $487,305.70 for September, October and November 2010 be approved as distributed.

Program

Approved

Budget

Actual Year to

Date

Approved

Budget

Actual Year to

Date

*Surplus/

(Deficit)

Administration 469,996 420,979 90% 469,996 373,700 80% 47,279

Flood Control

Flood Warning System 169,286 164,712 97% 169,286 134,555 79% 30,157

Water Management

Flood Control Structures 99,051 49,525 50% 99,051 87,441 88% (37,916)

Water Quality 97,118 97,187 100% 97,118 68,589 71% 28,598

Environmental Planning & Regulations 410,690 382,684 93% 410,690 327,009 80% 55,675

Geographical Information System 77,932 77,115 99% 77,932 45,856 59% 31,259

Community Relations

Information 179,705 172,634 96% 179,705 146,609 82% 26,025

Education 67,970 59,408 87% 67,970 58,627 86% 781

Land Management

Non-Revenue Parks & Program Co-ord. 147,737 145,850 99% 147,737 123,822 84% 22,028

Property (General) 69,454 69,022 99% 69,454 58,032 84% 10,990

Total - General Levy Programs 1,788,939 1,639,116 92% 1,788,939 1,424,240 80% 214,876

Special Projects

MOE - OBBN 63,936 63,936 100% 63,936 29,125 46% 34,811

Total - Special Projects 63,936 63,936 100% 63,936 29,125 46% 34,811

* Year to Date Revenue minus Year to Date Expenses

Revenue Expenses

Saugeen Valley Conservation Authority

Financial Report

General Levy Programs and Special Projects

October 31, 2010

(Unaudited)

Program

Approved

Budget

Actual Year to

Date

Approved

Budget

Actual Year to

Date

*Surplus/

(Deficit)

Land Management

Revenue Parks:

Brucedale C. A. 75,130 72,203 96% 43,955 40,555 92% 31,648

Durham C. A. 181,490 158,427 87% 181,490 162,226 89% (3,799)

Saugeen Bluffs C.A. 179,600 164,893 92% 178,200 167,683 94% (2,790)

Rental Homes 9,835 8,632 88% 7,642 8,023 105% 609

Agricultural Lands 7,500 8,354 111% 7,250 7,321 101% 1,033

Motor Pool 154,000 115,490 75% 154,000 129,134 84% (13,644)

Forest Management

Authority Forests 142,000 114,517 81% 137,456 122,457 89% (7,940)

Grey Bruce Forestry Services 384,500 408,431 106% 322,829 310,163 96% 98,268

Total-Non General Levy Programs 1,134,055 1,050,947 93% 1,032,822 947,562 92% 103,385

Capital Projects

Water Management 258,220 37,580 15% 258,220 20,370 8% 17,210

Recreational Properties * 35,250 94,957 269% 35,250 125,886 357% (30,929)

Administrative Projects 1,535,000 46,404 3% 1,535,000 464,993 30% (418,589)

Total-Capital Projects 1,828,470 100,142 5% 1,828,470 611,249 33% (511,107)

* Recreational Properties includes items for ongoing Durham Tornado insurance claim.

Saugeen Valley Conservation Authority

Financial Report

Non-General Levy Programs and Capital Projects

October 31, 2010

(Unaudited)

Revenue Expenses

Drinking Water Source Protection

Financial Report (Unaudited)

Operations Actual Proposed Budget Budget Remaining

Revenue:

MNR Transfer Payment/Carryforward of previous MOA's 349,925 877,208 527,283

MOE Funding - 203,550 203,550

MOE Technical Modules 354,223 354,223 -

MOE Grant Programs 455,519 530,644 75,125

Bank Interest 127,165 - (127,165)

Total Revenue 1,286,832 1,965,625 678,793

Expenses:

Salaries 229,643 389,158 159,515

Staff Benefits 44,836 65,000 20,164

Staff Travel 6,408 13,000 6,592

Staff Training 1,785 6,000 4,215

Office Expense 6,465 7,500 1,035

Office Support - 1,000 1,000

Telephone Expense 3,877 6,000 2,123

Staff Recruitment - 500 500

Advertising Expense 50 500 450

Insurance 2,467 3,300 833

Equipment Purchase 2,598 2,912 314

SPA Per Diem & Mileage 2,195 4,000 1,805

Mmgt Committee Expenses 115 4,000 3,885

Vehicle Lease & Expenses 4,369 10,000 5,631

Administrative Costs 27,913 34,000 6,087

Office Rent 7,168 12,288 5,120

Groundwater Technical Studies 18,489 76,926 58,437

Great Lakes Technical Studies - 205,560 205,560

Surface Water Technical Studies - 34,073 34,073

Early Actions Funding 324,265 526,974 202,709

Nitrogen Audits 27,439 37,664 10,225

Showcase Clean Water 3,670 3,670 -

SPC Meetings 35,256 61,000 25,744

Working Group Meetings 1,362 18,000 16,638

SPC Training 2,268 5,600 3,332

Information Management 3,102 15,000 11,898

Surface Water Vulnerability Analysis 422 150,000 149,578

Groundwater Vulnerability Analysis 34,572 144,000 109,428

Water Budger Tier 2 Peer Review - - -

Water Budger Tier 3 54,229 75,000 20,771

Water Budget Management - - -

Development of Assessment Report & SPP Plan 11,547 20,000 8,453

Consultation Communication 11,002 33,000 21,998

Total Expenses 867,510 1,965,625 1,098,116

April-October 2010

REPORT #6a

MEMO TO: Saugeen Conservation Board of Directors

DATE: January 21, 2011

I have reviewed the bills amounting to $487,305.70 for September,

October, November 2010 and hereby recommend approval for

payment.

Doug Freiburger

Chairman

CHEQUE LIST FOR SEPTEMBER, OCTOBER, NOVEMBER 2010

Cheque Num Vendor Description Amount

73474 Buffett Taylor Group Ins. - October 2010 9,662.59$

73475 Carson Supply Park maint. - Bluffs CA 122.13$

73476 Direct Total Maintenance Admin & Res Centre cleaning-Sept/10 678.00$

73477 GBH Bin Service & Rentals Park maint. - Brucedale CA 663.31$

73478 Huron Geosciences Source Protection activities-Aug/2010 (SWP) 4,888.88$

73479 Michael Hache Seasonal camper refund 310.00$

73480 Miller's Septic Pumping Brucedale CA 542.40$

73481 New Holland Plan Equipment parts - Durham CA 168.66$

73482 Peter Spitzig Early Actions funding (SWP) 4,000.00$

73483 Town of Minto Taxes - Sept/Nov 2010 18.21$

73484 Trees Ontario Course Registration fee 75.00$

73485 Les McKay Network Consulting IT Contract - Sept 7-23/10 2,359.44$

73486 Armtec Limited Partnership Culvert - Schmidt Lake property 333.44$

73487 Chris Jones Program supplies - Water Quality prog 124.74$

73488 David Young Early Actions funding (SWP) 632.24$

73489 Colin Nugent Seasonal camper refund 520.00$

73490 First Class Flower Emporium Lunch-SPC meeting - Sept 24/10 (SWP) 440.70$

73491 Fontasy Signs-Centre for Coastal Cons. 3,371.07$

73492 Henderson Recreation Equipment Ltd Baby swing seats 774.05$

73493 Howard James Early Actions funding (SWP) 683.01$

73494 Karen Gillan Demo supplies-Source Water (SWP) 100.47$

73495 Richard Graham Early Actions funding (SWP) 7,000.00$

73496 Elly Ward Mileage - Source Water Prot. (SWP) 111.60$

73497 Emily Vandermeulen Mileage - Source Water Prot. (SWP) 86.40$

73498 Les McKay Network Consulting IT Contract - Sept 27-Oct 1/10 1,017.00$

73499-73516 VOID -$

73517 Larche Communications Inc. 92.3TheDock Advertising-Source Water Prot. (SWP) 795.52$

73518 Municipality of Arran-Elderslie Taxes - Oct. 2010 654.00$

73519 Nancy Guest Mtg supplies - Sept. 30/10 (SWP) 18.74$

73520 Bruce Grey Forest Festival Donation towards Forest Festival 5,000.00$

73521 Catherine Bould Mileage - Pumpkinfest 89.10$

73522 Earl Reid Early Actions funding (SWP) 1,574.03$

73523 Jo-Anne Harbinson Mileage - Water Program 37.35$

73524 Zeas Incorporated Prof. Services-Water Quality Prog. 4,600.23$

73525 Victoria Land and Water Stewardship Council Conference Registration-Forestry 40.00$

73526 Steacy den Haan Mileage - Source Water Prot. (SWP) 40.05$

73527 TJ's Coffee Shop Lunch-SPC meeting - Sept. 30/10 (SWP) 265.55$

73528 Township of Southgate Taxes - Oct. 2010 584.00$

73529 Municipality of South Bruce Taxes - Oct. 2010 4,651.00$

73530 Municipality of West Grey Taxes - Oct. 2010 3,459.00$

73531 Township of Chatsworth Taxes - Oct. 2010 1,269.00$

73532 West Grey Police Service False Alarm calls-Sept 18 & 22/10 100.00$

73533 Airport Road Heating Furnace cleaning-HQ's shop/house 333.92$

73534 Allen's Home Building Centre Park maint.-Bluffs/Brucedale CA's 967.99$

73535 Austin Graphics High quality scanning-Source Water (SWP) 33.90$

73536 Bayshore Broadcasting Advertising-Source Water Prot. (SWP) 3,603.80$

73537 Blackburn Radio Advertising-Source Water Prot. (SWP) 2,712.00$

73538 Calhoun Superstructures Ltd. New Activity Centre-Durham CA 25,509.75$

73539 Canpar Transport L.P. Courier charges 76.24$

73540 Carson Supply Park repairs - Bluffs CA 74.51$

73541 Carquest Equipment supplies 69.81$

73542 Cedarwell Excavating HQ's road grading/Durham Ice mgt equip rental 678.00$

73543 Centre for Computer Services Office supplies - Forestry 62.14$

73544 CRS Contractors Rental Supply HQ's bird pen repairs 22.60$

73545 Desco Plumbing & Heating Park repairs-Bluffs, Brucedale, HQCA 496.18$

73546 Don Ditner Construction Trucking exp-Neustadt Meux Crk project 403.98$

73547 Durham Rona Building Centre Materials - New Activity Centre 64.70$

73548 Excel Business Systems Copier lease & copy charges-Source Water 1,355.97$

73549 Foxton Fuels Limited gasoline, diesel, furnace fuel 960.64$

73550 Freiburger Welding equipment parts/repairs 602.51$

73551 Georgian Bay Fire & Safety system maint - Admin Centre/Res Centre 846.78$

73552 Grants Independent Grocer supplies - Headquarters gardens 33.30$

73553 Grey Sauble Conservation Authority Source Water expenses - Sept 2010 (SWP) 2,178.62$

73554 Hanover Home Hardware park repairs - Brucedale, HQCA, Bluffs 82.26$

73555 Holst Office Supplies office supplies 883.01$

73556 Hoskin Scientific Program supplies/equip repairs-Water Qual. 484.09$

73557 Huron Geosciences Source Protection activities-Sept/2010 (SWP) 5,937.72$

73558 Ideal Supply shop/park supplies-Durham; equip maint. 244.76$

73559 Jaekel Manufacturing Ltd. equipment repairs - Durham CA 73.45$

73560 Lang's Plumbing & Heating Ltd. furnace maint.-Bluffs rental house 172.27$

73561 McArthur Tire Services tractor tire tube - Durham CA 18.08$

73562 McLeans Home Hardware park supplies/maint - Durham CA 125.53$

73563 Mildmay Cheese Haus ice - Durham CA 96.00$

73564 New-Life Mills bird, fish food 39.95$

73565 North Wellington Co-op supplies - Headquarters/Neustadt Eros proj 65.81$

73566 Paisley Home Hardware park supplies/maint - Bluffs Ca 124.71$

73567 Praxair shop supplies 90.78$

73568 Progress Builders replacement window-Durham gatehouse 377.42$

73569 Purolator Courier Courier charges 285.82$

73570 J.K. Reid Manufacturing & Sales replacement gate - Durham CA 323.18$

73571 David Schwan Inc bird feed 736.84$

73572 SGS Canada Inc. water sample testing-parks/Water Qual. Prog. 1,874.89$

73573 Municipality of South Bruce hall rental-SWP - Sept 27/10 (SWP) 141.25$

73574 Speare Seeds seed - Durham CA 88.20$

73575 Thinq Technologies equipment hardware - GIS Prog 3,995.62$

73576 UPI Energy gasoline - Sept 2010 1,977.85$

73577 Walkerton Herald Times subscription renewal 37.00$

73578 Waste Management Headquarters, Durham, Bluffs CA 2,037.21$

73579 WESA Inc. Groundwater Peer Review-Source Water (SWP) 1,959.83$

73580 Waterra Pumps Limited equipment purchase - Water Quality 287.91$

73581 Municipality of West Grey advertising-Durham CA/water&sewer-Day Use 473.00$

73582 Wilton Sanitation portable restrooms - Durham CA 124.30$

73583 Xerox Canada Ltd. equipment lease/copy charges 2,714.37$

73584 Sacred Heart High School Res. Centre booking cancellation 67.80$

73585 Minister of Finance OMB Appeal - Huron-Kinloss 125.00$

73586 Catherine Bould mileage expense - Communications mtg. 40.50$

73587 Cindy Kraag Early Actions funding (SWP) 7,000.00$

73588 Emmet McIver Early Actions funding (SWP) 7,000.00$

73589 Les McKay Network Consulting IT Contract - Oct. 5-14/10 1,342.44$

73590 Nancy Zantinge Early Actions funding (SWP) 15,000.00$

73591 Shred-it paper shredding - Admin Office 186.45$

73592 HMT Revenue Group recovery of Gas Tax 272.01$

73593 Buffett Taylor Group Ins. - November 2010 8,920.99$

73594 Municipality of South Bruce taxes - Formosa property - Oct. 114.86$

73595 TD Canada Trust employee expense 689.40$

73596 Richard Graham Early Actions funding-replacement cheque (SWP) 7,000.00$

73597 Don Smith SPC training - supper (SWP) 146.96$

73598 Direct Total Maintenance Admin & Res Centre cleaning-Oct/10 678.00$

73599 Marcc Apparel and Promotions uniform - Source Water Prot (SWP) 52.69$

73600 Lloyd Kuntz Sales & Service park maint.-Brucedale/shop equipment 351.93$

73601 Harrigan's 100 Mile Food Market lunch - SPC meeting Oct. 21/10 (SWP) 406.80$

73602 Les McKay Network Consulting IT Contract - Oct.19-29/10 1,728.90$

73603 Lottie Shouldice Early Actions funding (SWP) 7,000.00$

73604 Mark Meneray Early Actions funding (SWP) 7,000.00$

73605 Municipality of Brockton taxes - November 2010 511.00$

73606 Municipality of Kincardine taxes - November 2010 766.00$

73607 Municipality of West Grey taxes - November 2010 259.90$

73608 Robert Emerson expenses - SPC training (SWP) 25.72$

73609 Steve Mackie new logo - Durham CA vehicle 73.45$

73610 Wilda Eden Early Actions funding (SWP) 1,717.60$

73611 Bonnie Sherman mileage expense 18.00$

73612 Helen Newman refund - Resource Centre booking overpymt 36.05$

73613 Robert Chesney Early Actions funding (SWP) 15,000.00$

73614 TRCA- Rekindle the Sparks 2010 conference registration - Education Prog. 135.60$

73615 Gary Senior office supplies 41.21$

73616 James Penner supplies/meeting expenses 79.70$

73617 Kayak Consulting training course - Source Water Prot. (SWP) 2,986.82$

73618 Municipality of Brockton shovels-10th Ann. Tree Pltg activity 58.76$

73619 Canpar Transport L.P. Courier charges 35.64$

73620 Carson Supply park maint - Bluffs CA 8.37$

73621 Connon Nurseries trees-Walkerton 10th Anni. Planting 1,740.20$

73622 Country Squire Printing printing factsheets - Source Water (SWP) 3,638.60$

73623 CRS Contractors Rental Supply equipment rental - Brucedale CA 36.16$

73624 D.A.C. Checker Produce Ltd. storage bin rentals 350.30$

73625 Desco Plumbing & Heating repairs - Brucedale CA 100.56$

73626 Durham Rona Building Centre park supplies/repairs - Durham CA 126.14$

73627 Excel Business Systems Copier lease & copy charges-Source Water (SWP) 700.55$

73628 Minister of Finance subscription renewal-Ont. Gazette 132.83$

73629 Foxton Fuels Limited furnace fuel - Maint. Shop 192.24$

73630 Freiburger Welding equipment parts - tree planters 29.09$

73631 Georgian Bay Fire & Safety repairs to alarm system - Admin Centre 352.99$

73632 Grants Independent Grocer program supplies - Education prog. 22.11$

73633 GreenField Ethanol Inc. supplies - Water Quality Prog. 385.22$

73634 Grey Sauble Conservation Authority October expenses - Source Water Prot. (SWP) 2,790.29$

73635 Hanover Home Hardware park supplies/maintenance 165.22$

73636 Holst Office Supplies office supplies 738.59$

73637 Huron Geosciences October expenses - Source Water Prot. (SWP) 5,695.20$

73638 Ideal Supply eye wash station-Water Quality lab 192.43$

73639 Lake Huron Centre for Coastal Conservation 2010 Shoreline Mgt Services 10,000.00$

73640 Steve Mackie artwork - Prov. Watershed Report card 90.40$

73641 Markdale Standard subscription renewal 40.95$

73642 McLeans Home Hardware park supplies/maintenance - Durham CA 406.18$

73643 Miller's Septic Pumping Saugeen Bluffs, Brucedale CA 1,084.80$

73644 Morry's Trailer Sales equipment parts 79.04$

73645 Mount Forest Confederate advertising-Christmas in the Country 141.25$

73646 New-Life Mills bird, fish food 62.49$

73647 North Wellington Co-op bird food, shop supplies, equip. Supplies 152.27$

73648 Paisley Home Hardware Park maint. - Bluffs CA 116.73$

73649 Petty Cash petty cash - October 2010 221.04$

73650 Praxair shop supplies 36.80$

73651 Purolator Courier Courier charges 171.14$

73652 Saugeen Sales & Rentals Ltd. equipment rental - Durham CA 28.25$

73653 Town of Saugeen Shores long weekend security-Saugeen Bluffs CA 514.60$

73654 Saugeen Valley Small Engines chainsaw parts 68.76$

73655 Schaus Sanitation Ltd. Durham, Headquarters CA 1,333.40$

73656 Solinst equipment parts - Water Quality Prog. 122.94$

73657 Saugeen Shores Chamber of Commerce advertising - Communications 423.75$

73658 The Sun Times advertising-Forestry/Source Prot. Mtg. (SWP) 417.99$

73659 TD Canada Trust employee expense 689.40$

73660 The Post advertising - Forestry 234.93$

73661 Thinq Technologies computer hardware - Admin 126.56$

73662 Thuro-web tabloid printing - Source Water Prot. (SWP) 2,596.74$

73663 TSC Stores park supplies - Brucedale CA 3.38$

73664 UPI Energy gasoline - October 2010 2,296.48$

73665 Walkerton Herald Times pasture farm tender ads 48.82$

73666 Waste Management Headquarters, Durham, Bluffs CA 1,307.66$

73667 Waterra Pumps Limited equipment supplies - Water Quality Prog 212.12$

73668 Welbeck Sawmill material-Stoney Island CA trails 476.86$

73669 Wightman Telecom phone system repairs - Admin office 383.19$

73670 Xerox Canada Ltd. copy charges - Oct 2010 560.89$

73671 Donna Lacey demonstration supplies 13.56$

73672 Steacy den Haan expenses - Royal Winter Fair 124.23$

73673 Grey County Agricultural Services Ag Fair booth space/advertising-SWP 525.00$

73674 Grey County Agricultural Services Ag Fair programs brochure - ad 565.00$

73675 Catherine Bould expenses - Royal Winter Fair 90.00$

73676 Fidler Moving & Storage Ltd. storage/moving boxes 88.14$

73677 HMT Revenue Group recovery of RST 2,110.28$

73678 Les McKay Network Consulting IT Contract - Nov. 2-12/10 1,627.20$

73679 Minister of Finance motor vehicle station license renewal 64.00$

73680 Minister of Finance Commercial Vehicle Operators renewal 100.00$

73681 Osprey Media Publishing Inc. pasture farm tender ads 39.34$

73682 Pitney Bowes equipment lease 308.81$

73683 Shannon Wood expenses - Royal Winter Fair 60.00$

73684 Zeas Incorporated water sampling - Water Quality Prog. 200.01$

73685 Emily Vandermeulen expenses - Royal Winter Fair 36.14$

73686 Eric Matthews Early Actions funding (SWP) 7,000.00$

73687 Gerald and Elisabeth Sinzig Early Actions funding (SWP) 12,930.70$

73688 Jeff Gardiner Early Actions funding (SWP) 7,000.00$

73689 Sara Pickard expenses - Royal Winter Fair 20.88$

73690 Shoreline Beacon advertising - SPC mtg Oct. 29/10 88.76$

73691 Tim Little and Isla Carmichael Early Actions funding (SWP) 6,802.60$

73692 Paul Hill Early Actions funding (SWP) 442.96$

73693 Tim Hortons supplies - Budget Review meeting 69.43$

73694 Bruce Martin work boots 45.20$

73695 David Ellingwood expenses - Royal Winter Fair 15.00$

73696 Direct Total Maintenance Admin Office & Res Centre cleaning-Nov/10 678.00$

73697 Ron Hewitt mileage - Latornell Conference 144.00$

73698 Sidney Molenhuis Early Actions funding (SWP) 5,722.32$

73699 Gord Brown lunch - Budget Review meeting 350.30$

304,800.28$

INTERNET CHEQUELIST FOR SEPTEMBER, OCTOBER, NOVEMBER 2010

Vendor Description Amount

Bell fax phone line 77.63$

Bell Headquarters rain gauge 64.59$

Bell shop phone 77.72$

Bell Bluffs CA 42.78$

Bell Administration office 776.44$

Bell Durham CA 726.53$

Bell flood warning gauges/Middle Durham Dam 998.42$

Bell Mobility MOE phone - Water Quality 72.28$

Bell Mobility MOE phone - Water Quality 61.66$

Bell Mobility Bluffs CA internet 158.20$

Bruce Telecom Bluffs CA fax/debit 113.72$

Bruce Telecom Brucedale CA pay phone 42.23$

Bruce Telecom Bluffs CA pay phone 25.28$

Bruce Telecom gauges, Bluffs, Brucedale 552.34$

Bruce Telecom phones - Source Water Protection 439.42$

Dave Pybus mileage - September 2010 601.20$

HuronTel Ripley gauge 51.78$

Hydro One Greenock gauge 41.00$

Hydro One Varney CA 41.00$

Hydro One Beatty gauge 41.00$

Hydro One Headquarters 111.41$

Hydro One McBeath gauge 48.00$

Hydro One Headquarters CA - park only 87.90$

Hydro One Neustadt gauge 41.00$

Hydro One Admin Centre & Resource Centre 939.09$

Hydro One Durham Middle Dam 43.98$

Hydro One Paisley Pumping Station 43.99$

Hydro One Scone gauge 41.00$

Hydro One Hanover gauge 41.14$

Hydro One Brucedale street light 19.29$

Hydro One Aberdeen gauge 41.28$

Hydro One Bluffs line meter 3,221.94$

Hydro One Durham hydro sites 310.69$

Hydro One Durham campground 1,778.91$

Hydro One Durham storage barn 41.56$

Hydro One Durham gauge 41.00$

Hydro One Durham CA 474.74$

Hydro One Cedarville gauge 42.89$

Hydro One Brucedale CA 242.43$



Hydro One Mount Forest gauge 41.00$

Minister of Finance Employer Health Tax - August 2010 3,389.98$

OMERS August 2010 remittance 15,820.40$

Receiver General Income tax,EI,CPP - Sept. 11/10 21,461.03$



Receiver General Income tax,EI,CPP - Sept. 25/10 355.15$

Telus cellular phones 735.96$

Wightman Telecom South Saugeen gauge 64.61$

Wightman Telecom Internet 180.80$

WSIB August 2010 remittance 3,244.69$

Royal Bank Visa gas, accommodations - Chair 1,059.81$

Royal Bank Visa Board meeting expense 16.92$

Royal Bank Visa mtg. Supplies/ref. Books - Forestry 82.92$

Royal Bank Visa Flood Warning supplies 4.72$

Royal Bank Visa Annual Fee 12.00$

Royal Bank Visa accommodations - Source Water Prot. 275.72$

Royal Bank Visa meeting expenses - Water Program 440.46$

Royal Bank Visa Latornell registration-Water Quality 565.00$

Royal Bank Visa gasoline - Durham CA 292.25$

Royal Bank Visa workboots - field staff 135.59$

Royal Bank Visa office/mtg supplies - Source Water Prot. 289.27$

Royal Bank Visa expenses - Communications 447.77$

Royal Bank Visa gasoline - Source Water Prot. 35.97$

Royal Bank Visa gasoline - Bluffs CA 549.36$

Royal Bank Visa gasoline/expenses - Lands Program 162.00$

Bell Admin Centre & Resource Centre 881.04$

Bell Headquarters rain gauge 64.59$

Bell shop phone 77.64$

Bell Bluffs CA 32.61$

Bell fax phone line 78.35$

Bell flood warning gauges/Middle Durham Dam 998.42$

Bell Mobility Water Quality gauges 76.83$

Bell Mobility Water Quality gauges 60.00$

Bell Mobility Parks & Flood Warning internet 78.36$

Bruce Telecom Brucedale CA pay phone 42.23$

Bruce Telecom Bluffs CA fax/debit 113.72$

Bruce Telecom Bluffs CA pay phone 25.28$

Bruce Telecom gauges, Bluffs, Brucedale 547.99$

Bruce Telecom phones - Source Water Protection 440.96$

Bruce Telecom Yellow Pages advertising 392.56$

Dave Pybus mileage - October 2010 925.20$

HuronTel Ripley gauge 51.78$

Hydro One Bluffs line meter 3,449.53$

Hydro One Hanover gauge 41.41$

Hydro One Brucedale street light 19.29$

Hydro One Priceville gauge 43.30$

Hydro One Varney CA 41.00$

Hydro One Greenock gauge 41.14$

Hydro One Durham Middle Dam 43.98$

Hydro One Durham CA Hydro Sites 83.01$

Hydro One Admin Centre & Resource Centre 1,311.33$

Hydro One Scone gauge 49.34$

Hydro One Headquarters CA - park only 120.24$

Hydro One Neustadt gauge 41.00$

Hydro One Paisley Pumping Station 43.99$

Hydro One McBeath gauge 47.60$

Hydro One Beatty gauge 41.00$

Hydro One Headquarters 147.02$

Hydro One Durham gauge 41.28$

Hydro One Durham campground 3,515.80$

Hydro One Durham storage barn 43.69$

Hydro One Durham CA 423.77$

Hydro One Durham hydro sites 413.57$

Hydro One Aberdeen gauge 40.86$

Hydro One Cedarville gauge 40.33$





Minister of Finance Employer Health Tax - September 2010 3,140.59$

OMERS September 2010 remittance 13,980.54$

Postage by Phone postage - October 2010 1,130.00$

Receiver General Income tax,EI,CPP - October 9, 2010 18,111.51$

Receiver General Income tax,EI,CPP - October 9, 2010 467.94$

Receiver General Income tax,EI,CPP - October 23, 2010 17,638.61$

Receiver General Income tax,EI,CPP - October 23, 2010 620.99$

Telus cellular phones 719.21$

Union Gas natural gas - Formosa building 41.70$

Wightman Telecom South Saugeen gauge 64.61$

Wightman Telecom Internet 180.80$

WSIB September 2010 remittance 2,873.52$

WSIB October 2010 remittance 2,661.60$

Minister of Finance Employer Health Tax - October 2010 3,187.33$

Royal Bank Visa Latornell registration-Water Program 333.20$

Royal Bank Visa accommodations - Forestry 295.60$

Royal Bank Visa Flood Warning supplies 13.54$

Royal Bank Visa postage/advert.-Source Water Prot. 2,971.53$

Royal Bank Visa program supplies - Education 55.18$

Royal Bank Visa supplies - Water Quality Prog. 33.48$

Royal Bank Visa Latornell registration/expenses 2,501.76$

Royal Bank Visa mtg. Expenses/membership renewal 154.88$

Royal Bank Visa gasoline - Durham CA 391.50$

Royal Bank Visa meeting expenses - Forestry 178.80$

Royal Bank Visa Latornell registration - Planning 248.60$

Royal Bank Visa training registration - Planning 565.00$

Royal Bank Visa postage/office supplies - Source Water 1,587.21$

Royal Bank Visa postage/office supplies - Source Water 1,499.88$

Royal Bank Visa display material-Royal Winter Fair 1,673.02$

Royal Bank Visa postage - Source Water Prot. 1,879.72$

Royal Bank Visa Latornell registration - Planning 519.80$

Royal Bank Visa postage - Source Water Prot. 1,786.79$

Royal Bank Visa gasoline - Bluffs CA 455.08$

Royal Bank Visa workshop registration-Lands 813.60$

Royal Bank Visa Latornell registration/gas - Source Water 1,375.97$

182,505.42$

VISA TRANSACTIONS OVER $100.00

Monterey Inn Resort Biennial Tour accommodations 403.41$ Monterey Inn Resort Biennial Tour accommodations 403.41$ Greenmere Golf & Country Club expenses - Biennial Tour 135.96$ Delta Toronto Airport West meeting expense - Source Water 129.95$ Courtyard Marriott meeting expense - Source Water 145.77$ Delta Meadowvale Conference Centre workshop expenses-Water Program 334.48$ Conservation Ontario Latornell registration-Water Quality 565.00$ Shell Canada gasoline - Durham CA 292.25$ Mark's Work Wearhouse work boots - field staff 135.59$ Tim Hortons Online meeting expense - Source Water 100.00$ Comfort Inn expenses - Communications 206.43$ McCullough Fuels gasoline - Bluffs CA 549.36$ Conservation Ontario Latornell registration-Water Program 271.20$ Altadore Quality Inn workshop expenses-Forestry 146.89$ Millennia Books reference material-Forestry 125.95$ Canada Post postage - Source Water Prot. 2,766.53$ Grey County Tourism conference registration-Source Water 150.00$ Conservation Ontario Latornell registration-Ron Hewitt 565.25$ Conservation Ontario Latornell registration-Dan Gieruszak 565.00$ Conservation Ontario Latornell registration-Dan Sullivan 565.00$ Nottawasaga Inn Resort accommodations-Latorenll Conf. 751.05$ Shell Canada gasoline - Bluffs CA 255.50$ Shell Canada gasoline - Bluffs CA 136.00$ Conservation Ontario Latornell registration - Planning 248.60$ Central Lake Ontario C.A. training course - Planning 565.00$ Canada Post postage - Source Water Prot. 1,481.51$ Canada Post postage - Source Water Prot. 1,453.63$ Strongco display material-Royal Winter Fair 1,455.44$ Canada Post postage - Source Water Prot. 1,879.72$ Conservation Ontario Latornell registration - Planning 519.80$ Canada Post postage - Source Water Prot. 1,786.79$ McCullough Fuels gasoline - Bluffs CA 260.25$

Upper Thames River C.A. Supervisors Conf regist.-Lands 813.60$ Conservation Ontario Latornell registrations-Source Water 1,341.45$

1

REPORT #6b

SAUGEEN CONSERVATION

PROGRAM REPORT

Friday, January 21, 2011 1:00pm

WATER RESOURCES/STEWARDSHIP SERVICES

Flood and Erosion Control Structures Project inspection of the capital works projects and reporting has been completed in the watershed. This resulted in some follow-up maintenance completed by SVCA field staff. Bruce to Milton Transmission Reinforcement Biodiversity Initiative Opportunity The SVCA has entered into a funding agreement with Hydro One Networks Inc. for the Tall Grass Prairie Initiative applied for in August of 2009. The SVCA Allan Park Project will receive funding over a two year period for the creation of a four acre tall grass prairie vegetation community creation in the north part of the Allan Park Conservation Area. A prairie is an ecological community made up of native grasses and wildflowers. Mature trees are a minor component on some sites. The construction of the tall grass prairie will begin in the spring of 2011. The new habitat to be created will not interfere with other recreational users at the park. Creating this prairie habitat will increase the diversity at the conservation area, and will contribute to the conservation of wildlife diversity in the area and help improve the health and connectivity of the natural landscape. Saugeen Ripples of Change and Walkerton Water Tragedy 10th Anniversary SVCA staff worked together with Bruce Davidson, from the Concerned Citizens of Walkerton, the Saugeen Ripples of Change and the Clean Water Centre for activities in Walkerton. On November 2, students from environmental courses at Sacred Heart S.S. and Walkerton District S.S. participated in a Water Works day where they experienced hands on water quality sampling and invertebrate benthic sampling. Drinking Water Source Protection staff also assisted with the delivery of Water Works Day. Students also toured the waste water treatment plant and the Walkerton water Centre to further their career information on water and the environment. This was a very informative and interactive program exploring different aspects of water quality.

Program Report – December 9, 2010

2

WATER QUALITY PROGRAM Surface water sampling has been completed for 2010. Benthic invertebrate sampling and identification is ongoing. Groundwater sampling has been completed at all wells. There were exceedences of the Ontario Drinking Water Standards at 4 wells. All exceedences were reported to the municipalities with follow-up at the discretion of the local health unit. Fall maintenance is nearing completion. The Water Quality Specialist is continuing to participate in three working groups involved in the revision of the grading systems for the Watershed Report Cards. Participation on the proposed implementation committee has been requested by Conservation Ontario. SOURCE WATER PROTECTION

Source Protection Committee (SPC) Activities The Source Protection Committee held three regular meetings over the fall months. These meetings took place on September 24, October 29, and November 26 in Teeswater, Southampton, and at the Walkerton Clean Water Centre respectively. The committee also held a one day facilitated session on September 30th, 2010 to assist the committee in developing a decision making process for use in developing policy during the preparation of the Source Protection Plans. Most Source Protection Committee members participated in MOE sponsored training on Source Protection Planning which took place in London on October 21, 2010. The next meeting of the SPC is scheduled to take place on December 17 at the GSCA office. Communications Program Promotion: Drinking Water Source Protection was part of the Bayshore Broadcasting Environmental Awards Evening on Thursday, November 4, 2010 at the P&H Centre in Hanover. Source Protection Committee Chair, Mike Traynor addressed the attendees. The 2010 Malcolm Kirk Environmental Award was presented to two individuals, one being a member of our Source Protection Committee, Mr. Bruce Davidson, who was nominated by Brockton Councillor, Chris Peabody, and Merle Gunby, nominated by Grey Sauble Conservation. Education Opportunities: The Drinking Water Source Protection program was involved as a community partner in the “Water Works” hands-on, educational opportunity for high school students that highlighted rural water systems and aspects from source to tap and back to the source. Water Works was a project of the Ripples of Change group. Students that participated in the day visited the Walkerton wastewater treatment plant; collected water from Silver Creek and the Saugeen River for benthic, pH, suspended solids and dissolved oxygen tests; toured the Walkerton Clean Water Centre; completed a body mapping exercise making the connections between water quality and human health; and concluded with an ecosystem mapping exercise to engage participants in describing their experiences from the day.


3

A major endeavour this month for Saugeen Conservation, Grey Sauble Conservation and Drinking Water Source Protection was exhibiting a portion of the 2008 International Plowing Match display “Watershed Adventure” at the Royal Agricultural Winter Fair in Toronto. There were other Conservation Authorities and partners involved. The majority of visitors to the exhibit were school groups and young families. Web Statistics: For the month of October 2010, there were a total of 20,438 actual hits with a daily average of 659 hits per day. Popular website pages viewed in October include: Saugeen Valley Proposed Assessment Report – Chapter 4, Grey Sauble Proposed Assessment Report – Chapter 4, and the Clean Water Act regulations page.


4

Ontario Drinking Water Stewardship Program: Early Actions: The Early Actions program is in the process of being completed. Out of a total of 125 applications received 107 were approved. Funds have yet to be disbursed for 13 projects. Of those projects, 11 are completed and two are in progress. $239,306 was disbursed during the 2008/2009 fiscal year and $348,176 was disbursed during the 2009/2010 fiscal year. Over $101,600 have been allocated to projects but have yet to be disbursed. The Outreach Specialist is currently ensuring all applicant files are complete so that completed files can be closed. Early Response: The Outreach Specialist is preparing for the Early Response program which should commence in the New Year pending Ministry funding. Landowner application forms and guidelines are being created to ensure that the landowners receive all necessary information. This information includes the application process, applicable deadlines, eligible projects, the appeal process, the role of the Technical Review Committee, and privacy. Be A Water Steward Program/Ours to Protect: Approximately half of the best management fact sheets have been sent to local agencies. These agencies include OMAFRA, Ontario Federation of Agriculture, Grey Agricultural Services, Bruce County Soil and Crop, Pine River Watershed Group, Conservation Authorities, and all municipalities within our region. Thus far, we have received a request for additional copies from one of our municipalities.

Proposed Assessment Report/Updated Assessment Reports The Province is in the process of reviewing our three Proposed Assessment Reports that were submitted on September 17, 2010, as well as our workplan for Updated Assessment Reports submitted on October 1, 2010. To date the Province has approved the Proposed Assessment Reports from three Source Protection Authorities in other Regions. An updated Assessment Report, addressing the information gaps that exist in the current version of the Assessment Report documents will be submitted to the Province by the summer of 2011. ENVIRONMENTAL PLANNING & REGULATIONS

- On September 29th Kincardine Council held a final public meeting to consider a revised official plan amendment to implement the Natural Heritage System that was recommended by their planning consultants and Bruce County Planning staff. There was a large public turnout and they were opposed to the proposal. Council voted to not approve the official plan amendment. Although the official plan will not be changing at this time, there are still existing natural heritage policies in effect and the Natural Heritage System Study did produce valuable technical information.


5

- The following Development, Interference with Wetlands and Alterations to Shorelines and Watercourses permits have been issued by authorized Authority staff since the September 30th Program Report:

Permit #10-137, granted to Marvin Wideman, to fill-in an agricultural pond and to undertake related filling and grading, at Lot 27, Concession 15, Geographic Township of Minto; Permit #10-138, granted to Lazar and Katherine Raynal, to construct and reconstruct a single family dwelling, at Lot 166, Plan 343, Geographic Township of Huron; Permit #10-139, granted to Jim and Diane Houben, to construct a deck, at Part Lot 21, Concession 4, Geographic Township of Sullivan; Permit #10-140, granted to Dennis Arnold, to construct a single detached dwelling, garage, deck, and install a septic system, at Lot 26, Plan 437, Geographic Township of Sullivan; Permit #10-141, granted to Helen Kieswetter, to replace a sewage disposal system, at Part Lot 1, Concession 18, Geographic Township of Normanby; Permit #10-142, granted to David Ginter and Brenda Gordon-Ginter, to construct a deck and walkway, at Part Lot 3, Plan 149, Geographic Town of Chesley; Permit #10-143, granted to Hubertus Von Westerholt, to install two culverts on Royal Oak Creek, at Lot 19, Concession 12, Geographic Township of Huron; Permit #10-144, granted to Earl Schneider, to install agricultural drainage tile and to clean-out a watercourse, at Lot 17 and West Half Lot 18, Concession 6, Geographic Township of Proton; Permit #10-145, granted to Richard John and Diane Marie Beggs, to construct a deck, at Part Lot 16, Plan 9, Geographic Town of Walkerton; Permit #10-146, granted to Allen Dobreen, to remove a cabin and construct a single family dwelling and drive shed and install a sewage disposal system, at East Part Lot 24, Concession 18, Geographic Township of Egremont; Permit #10-147, granted to Riverside Plaza Developments, to construct a 2,368 sq. ft. commercial building and to undertake related filling and site grading, at McNabb St., Geographic Town of Walkerton;


6

Permit #10-148, granted to Howard Weber, to undertake a bottom clean-out of an unnamed tributary of Meux Creek, at Lots 2 and 3, Concession 13, Geographic Village of Neustadt; Permit #10-149, granted to Mary Patricia Slade, to construct an addition onto a dwelling and to undertake related works, at Part 1, Plan R.P. 3R-4745, Geographic Township of Huron (resolves violation); Permit #10-150, granted to Wayne and Angela Stere, to construct a single family dwelling, a shop, and to install a sewage disposal system, at Part Lot 3, Concession 22, Geographic Township of Egremont; Permit #10-151, granted to Philip Kirby and Karen Hunter, to install a drainage tile and a catchbasin within a dynamic beach, at Lot 15, Plan 345, Geographic Township of Saugeen; Permit #10-152, granted to County of Bruce Highways, to temporarily install two support structures in the Teeswater River to assist in emergency repairs to the Big Irwin Bridge, at Lot 31, Concession 18, Geographic Township of Greenock; Permit #10-153, granted to the Saugeen Valley Conservation Authority, to construct a gatehouse at the Saugeen Bluffs Conservation Area, at Lot 9, River Range C, Geographic Township of Saugeen; Permit #10-154, granted to Nanci Malika, to place fill for a driveway and to undertake associated grading, at Lot 12 and Part Lot 10, Concession 12, Geographic Township of Proton; Permit #10-155, granted to Aaron Martin, to construct a farm shed, at Lots 12 and 13, Concession 3 N.D.R., Geographic Township of Osprey; Permit #10-156, granted to Marion Diane Stewart, to construct an addition, a deck, and walkway, at a dwelling, at Part Marine Allowance Fronting Plan 392, Lot 8 and Part Lot 3, Plan 3R-5112, Geographic Township of Kincardine; Permit #10-157, granted to Myles O’Donoghue, to undertake a bottom clean-out of an unnamed tributary of the Teeswater River, at Lot 5, Part Road Allowance, Concession 7, Geographic Township of Culross; Permit #10-158, granted to Jeff Palmateer, to construct a retaining wall and to remove material on the slope, at Part Lot 53, Concession A, Geographic Township of Huron; Permit #10-159, granted to the Township of Chatsworth, to place fill for a temporary road while emergency bridge repairs are undertaken, at Lots 31 to 35, Concession 2-3 N.E.T.S.R., Geographic Township of Holland;


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Permit #10-160, granted to Jancal Power Ltd., to install a low flow cool water discharge pipe at a dam on the Rocky Saugeen River, at Lot 15, Concession 1 E.G.R., Geographic Township of Glenelg; Permit #10-161, granted to the Municipality of Brockton, to demolish the Centennial Park Pavillion and to construct a new pavillion, at Lot 12, Part Lot 17, Plan 176, N/S McGivern, Geographic Town of Walkerton; Permit #10-162, granted to John W. Sedgewick, to construct a second storey addition on a dwelling, a deck, and to install a sewage disposal system, at Part Marine Reserve, Concession A, 13A Tout’s Grove Hill, Geographic Township of Huron (resolves violation); Permit #10-163, granted to Jim and Daryl Barfoot, to construct a pond, at Part Lot 25, Concession 9, Geographic Township of Sullivan; Permit #10-164, granted to David Berg c/o Berg Design Works Ltd., to replace a sewage disposal system, at Lot 11, Part Lot 16, Plan 774, Geographic Township of Huron; Permit #10-165, granted to Limekiln Farms c/o Paul Summers, to construct a storage shed, at Lot D, Concession 13, Geographic Township of Bruce; Permit #10-166, granted to Mark and Dawn Nagel, to construct an accessory building, at Part Lot 24, Concession 14, Geographic Township of Normanby; Permit #10-167, granted to the Township of Southgate, for the emergency replacement of a damaged culvert on a tributary of Norman Reeves Creek, at Lots 15 and 16, Concession 15, Geographic Township of Egremont; Permit #10-168, granted to H. Bye Construction, to relocate a watercourse channel, at Part Lot 75, Concession A W.G.R., Geographic Township of Normanby;

FOREST MANAGEMENT -Survival assessments have been completed on the entire 50 Million 2009 and 2010 tree planting projects. Overall, the survival numbers have been excellent with most in the range of 93 to 97 percent. Some of the 2009 planting projects are showing considerable re-invasion by grasses and weeds but the trees have put on sufficient growth to successfully compete with the vegetation. -The inaugural Bruce Grey Forest Festival was held on October 21st, 22nd and 23rd and was a resounding success. Numerous partners and volunteers worked together to assist over 900 elementary students learn about life around a forest. A special presentation will be made at this Board meeting to show some of the highlights of the event. -Hazardous trees have been marked and removed along the trail systems at both the Headquarters Conservation Area and the Allan Park Management unit. The tree removal work has been carried out by field staff to make our popular hiking trails a safer place for the public.


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-Site inspections for 2011 tree planting projects are underway. The backlog of applications on file to take part in the 50 Million Tree Program is almost eliminated. Additional advertising will be done to ensure sufficient interest in this well-subsidized tree planting program for the next couple of years. The program will be geared up to plant almost 175,000 seedlings for landowners within the Saugeen River Watershed in the spring of 2011. EDUCATION WREN (a joint venture between Saugeen Conservation and Grey Sauble Conservation Authority) Classes and community youth groups participate in these programs designed to complement classroom curriculum or earn various badges. Groups and classes pay for either a half or full day experience choosing from over 50 different programs. This fall over 1,000 participants came out to learn about our natural resources through the WREN programs. DEER (Conservation education programs sponsored by Bruce Power) These totally sponsored conservation education programs were very popular this fall with 50 different programs presented, ranging from fish to orienteering to watersheds and forest resources. This fall over 1,000 students from across Grey Bruce participated at one of the three locations (Bruce Power Visitors’ Centre, Headquarters Conservation Area or Inglis Falls Conservation Area) for a full day of learning and exploration. Grey Bruce Children’s Water Festival The 10th Anniversary of the Grey Bruce Children’s Water Festival was held this fall in Chesley (September 28 to October 1). The festival is organized by seventeen different local organizations and Provincial Ministries each with a vested interest in water. This program involves over 600 volunteers ranging from secondary school students to industry representatives to community volunteers during the four days. All grade four students (over 2,000 in total) from Grey and Bruce Counties participate in this curriculum based hands-on program. Ten years and still flowing! Bruce Grey Forest Festival The first Bruce Grey Forest Festival ran October 19, 20 & 21, 2010 at Allan Park Management Unit for the grade 7 students in Grey and Bruce Counties. Thirty-two different hands-on curriculum based activities designed to teach about our forest resources included themes such as biodiversity; species at risk; climate change; stewardship and conservation; and forest ecosystems and interactions. Over 300 volunteers including secondary school students and industry representatives were involved in presenting the program during the Festival to the 1,000 plus participants. The program was fully booked with a waiting list! MEETINGS ATTENDED SINCE THE LAST BOARD OF DIRECTORS MEETING

Saugeen Field Naturalists Green Classroom Teacher’s Workshop Lake Huron Environmental Teacher’s Workshop Southwestern Ontario Conservation Education Workshop Rekindle the Spark – Provincial Conservation Education Workshop Bruce Grey Forest Festival – organizing, activities, communications, and volunteer committees Grey Bruce Children’s Water Festival – organizing committee and education & program committee


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Bruce Power Anniversary/DEER meeting Bruce Grey Forest Festival – Teacher’s Workshop & Media Day Student Transportation Consortium of Grey-Bruce MNR Workshop on Policies and Procedures for CA Plan Review and Permitting Activities,Toronto Drinking Water Source Protection Planners Workshop, Owen Sound Latornell Symposium Pine River Watershed Initiative Network Lake Huron Centre for Coastal Conservation Bat Presentation at the Bruce County Museum Wellington County Rural Water Quality Meeting Policy Development Workshop, GSCA Administration Building DWSP Chairs/Project Managers meeting, Toronto SPC meetings Source Protection Plan Advisory Committee teleconferences MOE training for Source Protection Committees, London

Bayshore Broadcasting Environmental Awards, Hanover Royal Agricultural Winter Fair, Toronto DWSP Chairs teleconference Conservation Ontario Agricultural Working Group teleconference A.D. Latornell Conference, Alliston Planning Officials Working Group

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Saugeen Conservation Joint Health & Safety Committee

Minutes of Oct. 14, 2010 Meeting

In Attendance:

Kalena Metcalfe (KM) Worker Representative

Al Leach (AL) Employer Representative

Jim Coffey (JC) CAO (member of sub-committee on workplace violence)

A. Review of Previous Meeting Minutes- Sept. 8, 2010 Meeting

1. Staff Training

This item is brought forward from the July 28, 2010 meeting.

Committee has not had time to work on a hazards assessment.

o Committee recognizes the importance of completing a hazards

assessment and would like to investigate the cost of having this item

completed by a consultant. The product should build on the Work Well

Audit that has been completed previously. The committee had discussed

an assessment briefly with a representative from Priority Health & Safety

Inc. and anticipate the cost would be around $1,000.

ACTION - JHSC to review information prepared by Municipal H&S

Association. Currently on file

WHMIS- Al Leach will present a training session in spring 2010 for seasonal and full

time staff

ACTION – AL to exam dates

2. Health & Safety Manual

The committee will be reviewing current Authority manual and complete updates

of the Manual as time permits. This is a carryover from 2009/10.

3. Violence & Harassment in the Workplace

Committee completed first phase of policy by forwarding copies of Authority

policy to work locations as well as a questionnaire

A sub-committee consisting of Metcalfe, Leach & Coffey reviewed the summary

results of the workplace violence questionnaires

A summary was prepared and forwarded to all staff

There were 31 staff returns on the questionnaire. Staff responding to the

questionnaire included all office staff, fulltime, contract and seasonal field staff

from the Conseravtion Areas and campgrounds.

The following is a short summary of the questionnaire responses.

- There were NO reports of physical violence in the last 12 months and

the 2 which were reported beyond 12 months involved the public and/or

a contractor

- There was only one report of verbal abuse within the last 6 months

which involved a staff member and a fellow employee. The CAO indicated

they he would do further investigation on this one internal incident

- There were NO reported physical attacks

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- 86% of staff indicated that they do work alone, either early morning, late

evening & weekends. 75% indicated that they felt the workplace

environment had a low risk to violence, the balance indicated the risk was

medium. Again 75% felt the workplace was adequately protected from the

risk of violence and that the Authority’s security measures were

appropriate.

- NOONE indicated having missed work due to a threat of violence

- EVERYONE indicated they felt comfortable reporting incidents of

workplace violence to their supervisor or manager

Summary: It was the opinion of the “workplace violence sub-committee” of the

Health & Safety Committee that verbal and physical abuse are not a concern in the

workplace, however security in some of our work locations, e.g. lighting in our staff

parking lots and outside campground buildings needed improvement.

Next Step: The members of the Health & Safety Committee will arrange to conduct a

physical assessment of the Authority’s individual workplaces in 2011, subsequent to

relocation to Formosa and after campgrounds re-open.

4. Safety Vests/T-shirts

Other suppliers with a more “breathable material” and v-neck options will be

examined for next order

Recommendation to have Authority logo on safety vests

ACTION: forward to Executive Secretary for information prior to

2011 uniform ordering

5. Working Alone

As this is a common occurrence as indentified in the “violence in the workplace”

questionnaire response-

ACTION- KM to do further review on cost/comparison of SPOT

GPS units & cell phones vs Blackberry units

B. New Business

1. Health & Safety Budget

Department managers identified need for new lifejackets for 2011 – these will be

purchased through safety budget (personal protective equipment)

ACTION- AL to purchase or have department managers purchase

sufficient replacements

2. Fire Evacuation

Committee discussed conducting emergency fire evacuation drills and use of fire

extinguishers.

ACTION- committee to setup fire extinguisher demonstration once

relocation to Formosa is complete

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ACTION- local fire safety officer to be contacted to assist with

review of safety procedures at new office in Formosa including the

alarm system

3. Safety Bulletins

As a new safety awareness measure, the Committee has started to create and issue

monthly safety bulletins to all staff. Three bulletins have been issued to date including

vehicle safety checks, procedures for site visits and use/type of fire extinguishers

ACTION: Committee will issue relevant safety bulletins on a monthly basis.

4. OHS Act & Regulations

Committee discussed ways to instil more safety awareness and a “safety

culture” in staff

Authority Safety Training days- discussion on holding all staff safety training days

on a regular basis e.g. once/month or bi-monthly to include a safety video/film,

discuss new legislation or hire a safety professional to give safety talk

ACTION- discussion was held with CAO who approved holding

regular safety sessions with all staff staring in 2011

C. Work Site Inspections

Inspections conducted at Brucedale & Saugeen Bluffs CA’s as well as

Headquarters garage and wood shop in August 2010

- Brucedale inspection report attached & reviewed

- Saugeen Bluffs inspection report attached & reviewed

- HQ garage inspection report attached & reviewed

- HQ wood shop inspection report attached & reviewed

ACTION – Committee has set following tentative dates for

inspection(s)

1. Headquarters administration office & Resource Centre-

September 29th

D. 2010 Meeting Dates

Tentative dates have been set for OHS committee meetings as follows for 2010:

- Nov. 10th

Recorded by AL- October 14, 2010

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SAUGEEN VALLEY CONSERVATION AUTHORITY


MEETING: Executive Committee DATE: November 11, 2010 TIME: 1:30 p.m. LOCATION: Resource Centre, Headquarters Conservation Area CHAIR: Doug Freiburger DIRECTORS PRESENT: Dan Gieruszak, Dan Sullivan, Carl Zettel DIRECTORS ABSENT, WITH REGRET: Anne Eadie OTHERS PRESENT: Jim Coffey, Chief Administrative Officer Gary Senior, Senior Manager, Environmental Planning & Regulations Candace Hamm, Regulations Officer Nathan Garland, Regulations Officer Erik Downing, Planning Technician Bonnie Sherman, Executive Secretary 1. Adoption of the Agenda MOTION #E10-20 Moved by Dan Gieruszak Seconded by Carl Zettel THAT the agenda be adopted as presented. Carried 2. Declaration of Pecuniary Interest No declaration of pecuniary interest was declared at this time.

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Executive Committee Meeting – November 11, 2010

3. Minutes of the Meeting of August 24, 2010 MOTION #E10-21 Moved by Carl Zettel Seconded by Dan Gieruszak THAT the minutes of the Executive Committee meeting of August 24, 2010 be adopted as presented. Carried 4. Matters Arising From the Minutes Regulatory Matters MOTION #E10-22 Moved by Dan Gieruszak Seconded by Carl Zettel THAT the Executive Committee move to Closed Session, in camera, to discuss Regulatory matters, and further THAT Jim Coffey, Gary Senior, Candace Hamm, Nathan Garland, Erik Downing and Bonnie Sherman remain in the meeting. Carried MOTION #E10-23 Moved by Dan Sullivan Seconded by Carl Zettel THAT the Executive Committee adjourn from Closed Session, in camera, rise and report, and further THAT the Executive Committee resume the regular meeting at 3:20pm. Carried At this point, the Planning staff left the meeting.

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Executive Committee Meeting – November 11, 2010

Personnel/Salary Review MOTION #E10-24 Moved by Carl Zettel Seconded by Dan Gieruszak THAT the Executive Committee move to Closed Session, in camera, to discuss Personnel/Salary matters, and further THAT Jim Coffey and Bonnie Sherman remain in the meeting. Carried MOTION #E10-25 Moved by Dan Gieruszak Seconded by Dan Sullivan THAT the Executive Committee adjourn from Closed Session, in camera, rise and report, and further THAT the Executive Committee resume the regular meeting at 4:25pm. Carried Only those items that were identified on the agenda were discussed in Closed Session. There being no further business, the meeting adjourned at 4:30pm on motion of Dan Gieruszak. _______________________________ _____________________________________ Dour Freiburger Bonnie Sherman Chair Executive Secretary

GREY BRUCE FORESTRY SERVICE

MINUTES

MEETING : Joint Forestry Committee

DATE : November 13, 2010

TIME : 4:00 pm

LOCATION : Saugeen Municipal Airport

CHAIRMAN : Doug Freiburger

IN ATTENDANCE: Saugeen Conservation

Dan Gieruszak Jim Coffey

Manley Risk Jim Penner

Dan Sullivan Donna Lacey

Ralph Winslade

Grey Sauble Conservation Authority

Dick Hibma John Cottrill

Terry McKay Anne Lennox

Ross Herron Cam Bennett

Lee Thorston

The Chairman called the meeting to order at 4:00 pm.

1. Adoption of Agenda

MOTION # GBFS 10-01

Moved By: Ralph Winslade

Seconded By: Dan Sullivan

THAT the agenda be adopted as presented.

Carried

2. Declaration of Pecuniary Interest

No person declared a pecuniary interest relative to any item on the agenda.

Joint Forestry Committee Meeting – November 13, 2009

3. Minutes of November 13, 2009

MOTION # GBFS 10-02

Moved By: Dick Hibma

Seconded By: Terry McKay

THAT the minutes of November 13, 2009 be adopted as presented.

Carried

4. Matters Arising From the Minutes

1. Cost Analysis for Tree Planting Services

Jim Penner and Anne Lennox presented the report and explained the

layout. There was a short discussion regarding the differences between

the accounting systems of the two Authorities. It was suggested that the

Authorities investigate the possibility of a more common approach to

recording and reporting revenues and expenses. The subject of carbon

sequestration was differed to a later date.

It was suggested that the Authorities draft a press release to acknowledge

that after an annual review of the tree planting programs is was discovered

that the GBFS plants more trees than any other agency in Southern

Ontario. This press release should mention the carbon sequestered

through the 2010 planting. Suggested wording to include; SVCA and

GSCA in partnership with watershed landowners have planted over

600,000 trees during the spring of 2010. Maybe document should include

the total number of trees planted since the formation of the GBFS. It was

suggested that a report like this should be done annually. Staff was

directed to work with their respective communications departments to

develop the press release.

MOTION # GBFS 10-03

Moved By: Dick Hibma

Seconded By: Dan Gieruzsak

THAT the Cost Analysis be adopted as presented, and further

THAT staff request the development of a press release from their Communications departments,

and THAT the two Authorities work on developing a common accounting system.

Carried

2. Proposed Price Structure for 2011

Jim Penner presented the proposed pricing structure and explained the

rationale behind the pricing changes. The following motion resulted from

the presentation. Anne Lennox mentioned that GSCA may have to charge

more for some hardwood seedlings as their costs are greater, pricing may

have to be between a $1.10 and a $1.25.

Joint Forestry Committee Meeting – December 17, 2008

3

MOTION # GBFS 10-04

Moved By: Terry McKay

Seconded By: Manley Risk

THAT the pricing structure for 2011 be adopted as presented, and further

THAT GSCA adjust the hardwood seedling pricing as necessary to cover costs.

Carried

3. Trees for Tomorrow Program

Jim Penner and Anne Lennox presented the Committee with a report

showing the landowners involved in the program, their location, and the

rebate provided.

MOTION # GBFS 10-05

Moved By: Dan Sullivan

Seconded By: Terry McKay

THAT the Trees for Tomorrow Program report be accepted as presented.

Carried

5. Correspondence

There was no correspondence to be discussed.

6. Other Business

1. Equipment

Jim Penner reported to the Joint Committee that the SVCA will be

purchasing a tree planter, small dump truck, pinto hitch trailer, and used

4x4 truck to assist in the tree planting program and other Authority

projects. The small dump truck and trailer will be used during tree

planting to move the planter and materials around from site to site.

Anne Lennox mentioned that the GSCA may also be purchasing a new

tree planter and a 4X4 truck to assist in tree planting and other Authority

projects.

2. Trees Planted by Municipality

Anne Lennox presented the Committee with a chart depicting the total

number of trees planted by Municipality in the year 2010.

There was no other new business.

There being no further business, the meeting adjourned at approximately 4:59 pm.

___________________________________ ___________________________________

Doug Freiburger Donna Lacey

Chair Recording Secretary

REPORT 7a

Memo To: SVCA Board of Directors

Date: January 21, 2011

Subject: Renaming of Headquarters Conservation Area

Due to the relocation of the Administration Centre of Saugeen

Conservation, it is the opinion of the staff that the Headquarters

Conservation Area should be renamed. It is felt that doing this will

assist the public in recognizing the move of the Administration

Centre to Formosa, and it will more accurately describe the role of

this park, as a day use Conservation Area.

Several names have been discussed over the past months. Due to

the naturally occurring cold sulphur spring that exists on the

property, the name Sulphur Spring Conservation Area is favoured

by numerous staff.

The property in Formosa will be referred to as the Administration

Centre.

Recommendation:

THAT the Headquarters Conservation Area be renamed the Sulphur

Spring Conservation Area, effective immediately.

Respectfully submitted,

Laura Molson

Manager, Accounting

/lem

REPORT #7b



FROM: Jim Penner, Manager, Forestry

SUBJECT: Conservation Land Tax Incentive Program

On July 5th 2010 the revised Conservation Land Tax Incentive Program came into effect. The changes to this program will have a major impact on Saugeen Conservation in the future. There are currently 12,916.61 acres of Saugeen Conservation property enrolled in the CLTIP program. The principal advantage of the CLTIP program is the exemption of the assessment value of the property enrolled in the program. In simple terms, there are no property taxes to be paid on CLTIP properties. One of the major changes to the program is the restriction of any commercial timber harvesting on properties enrolled in the CLTIP program. Prior to these recent changes, it was understood that commercial timber harvesting was allowed provided it did not alter the characteristics as to why the property was designated as Conservation Land in the first place. In the past, Saugeen Conservation has undertaken significant amounts of forest management activities which have generated considerable revenues. If left in the CLTIP program, these properties cannot have any commercial harvesting activities whatsoever.

Below are some examples of properties and the impact of the changes:

Schmidt Lake Management Unit Acreage: 235.18 acres Acreage under CLTIP: 219 acres Current Assessment value: $123,000.00 Current Property Taxes: $125.77

Projected Property Taxes: $441.96 (if taken out of CLTIP and placed under the Managed Forest Tax Incentive Program) Past Forest Management: $153,650.00 generated in 2009 to 2010 Greenock Wetlands (North of Concession 6) Acreage: 603 acres Acreage under CLTIP: 602 acres Current Assessment Value: $235,000.00 Current Property Taxes: $5.74 Projected Property Taxes: 844.39 (if taken out of CLTIP and placed under the Managed Forest Tax Incentive Program) Past Forest Management: $410,955.00 generated in 1987-1988 Greenock Wetlands (Knechtel Property) Acreage: 388 acres Acreage under CLTIP: 387 acres Current Assessment Value: $185,000.00 Current Property Taxes: $5.74 Projected Property Taxes: $664.74 (if taken out of CLTIP and placed under the Managed Forest Tax Incentive Program) Projected Forest Management: Potential to generate $100,000.00 in next 10 years. As can be seen in the examples above, it would be advantageous to withdraw some properties from the CLTIP program, based on their ability to generate revenue from proper forest management activities. Those properties would then be enrolled in the MFTIP program to lessen the tax burden. Properties enrolled in the MFTIP program are taxed at about 25 percent of their value. Staff will be reviewing the Authority’s property listing in the next few months to determine program allocation. A follow-up report will detail the changes to be made. It is important to note that if a property is enrolled in the CLTIP program and commercial harvesting is not scheduled for several years, then the property can remain in the CLTIP program until just before the harvest time. Once the harvest is complete, the property cannot be placed back into the CLTIP program until a time span of 10 years has lapsed following the harvest. Another point to mention is that over the years considerable changes have occurred to the Conservation Lands mapping used to define CLTIP properties. A staff review of the mapping will be undertaken to determine the impacts on the affected properties.

REPORT #7c MEMO TO: Saugeen Board of Directors DATE: January 21, 2011 FROM: Al Leach, Manager, Lands RE: 2011 Pasture Farm Tender Results The following report presents the results of the 2011 tender call for the 90 acre McBeath Pasture Farm. At the September Board of Directors meeting the Board approved a recommendation authorizing staff to request tenders for the rental of the McBeath Pasture in the fall of the preceding year and to enter into a 3-year rental agreement with the successful bidder. Tender packages were sent out to four (4) individuals who had requested them or who had submitted bids in the past. Advertisements were also placed in the local newspapers. The tender letter stated that “the tender should reflect the bid price for 2011 only and that each bidder indicate whether they were interested in the multi-year option.” It also stated “that while all tenders will be reviewed, consideration will be given to each bidder who expresses an interest in the multi-year option and that highest or any tender is not necessarily accepted.” Three (3) separate tenders were received for the pasture farm rental by the tender closing date of October 22, 2010 and are summarized as follows. Tenders received Amount of Tender Keith Thomson $ 7,700.00 Brian Dudgeon $ 7,901.00 Doug Bailey $ 7,800.00 ($5,100 cash + $2,700.00 fertilizing value) By comparison, the total accepted tendered amount for 2010 for the McBeath Pasture Farm was $7,601.00. The 3 year rental agreement for the pasture farm will allow either party to cancel subsequent years after one year without penalty. An annual percentage increase in the rental agreement will be negotiated at the end of each pasture season and will be based on the Canadian CPI (consumer price index) as of October 15th each year. Both B. Dudgeon and K. Thomson indicated they were interested in the multi-year option, whereas D. Bailey indicated he was not. Based on staff’s review of the tenders, the bid received from Brian Dudgeon was accepted in the amount of $7,901.00 for 2011. RECOMMENDATION: THAT the staff report on the McBeath Pasture Farm rental be received.

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2. The Huron-Kinloss Official Plan generally prohibits new development in the Hazard Area designation. The new by-law provision does not conform to their Official Plan. Although the provision duplicates wording already in their Comprehensive Zoning By-law for the Village of Lucknow, which is in the Maitland Valley Conservation Authority, that provision is specific to the unique flood plain management situation in that community and the special provision should not be applied over a larger area.

3. The provision uses terms such as ‘minor alterations’ and ‘replacements’ which are

undefined. This lack of precision could lead to confusion or misinterpretation.

4. Although the provision does require SVCA approval for any development, the SVCA’s Regulation is not a replacement for Provincial Policies and Official Plan policies. Further, based on the track record for this particular municipality, their Chief Building Official hasn’t always been fully cooperative when SVCA permission is required under Regulation 169/06.

SVCA staff is hopeful that the appeal can be resolved without needing to proceed to an

actual OMB hearing. Huron-Kinloss staff has also stated they want to avoid an OMB hearing. As such, their municipal staff will be arranging a meeting in the near future to discuss the matter. However, should a resolution not be forthcoming, authorization from the Board to proceed to a hearing is necessary. Recommendation The following motion is recommended:

THAT the Saugeen Valley Conservation Authority shall appeal to the Ontario Municipal Board regarding the Township of Huron-Kinloss Zoning By-law No. 2010-101, specifically regarding the new provision in Section 9.1 of By-law No. 2001-87, and further THAT Authority staff are authorized to retain the services of legal counsel for this appeal, and further THAT should the Authority’s concerns be resolved to the satisfaction of Authority staff, then the appeal may be withdrawn.

REPORT #7e



FROM: James H. Coffey, Chief Administrative Officer

SUBJECT: 2011 Meeting Schedule

Please find listed below, the proposed meeting schedule for 2011.

Based on the direction from the full Board of Directors, the Executive

Committee will continue to meet on occasion between meetings of the

full Board to deal with issues requiring immediate attention.

January 21 – Annual Meeting (am) 10:00am (Friday)

Business Meeting (pm) 1:00pm

February 24 1:00pm

April 7 1:00pm

May 19 7:00pm

July 14 7:00pm

September 29 – Budget Review 1:00pm

October 13 7:00pm

December 8 1:00pm

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