board of trustees meeting august 5, 2013

Board of Trustees Meeting

August 5, 2013

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August 2, 2013

NOTICE OF MEETING BOARD OF TRUSTEES

SAN JACINTO COMMUNITY COLLEGE DISTRICT

The Board of Trustees of the San Jacinto College Community District will meet at 5:00 p.m., Monday, August 5, 2013, in Room 201 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas.

BOARD WORKSHOP

AGENDA I. Call the Meeting to Order

II. Dinner

III. Adjournment to closed or executive session pursuant to Texas Government Code

Sections 551.074, the Texas Open Meetings Act, for the following purposes:

A. Personnel Matters

1. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal

2. Hear complaints or charges against employees IV. Reconvene in Open Meeting

V. Review 2013 – 2014 Budget VI. Board Monitoring Reports

VII. Calendar

- Upcoming parades

VIII. General Discussion IX. Adjournment

Additional Closed Session Authority If, during the course of the meeting covered by this Notice, the Board should determine that a closed or executive meeting or session of the Board should be held or is required in relation to any items included in this Notice, then such closed or executive meeting or session as authorized by Section 551.001 et seq. of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this Notice or as soon after the commencement of the meeting covered by the Notice as the Board may conveniently meet in such closed or executive meeting or session concerning any and all subjects and for any and all purposes permitted by Sections 551.071, inclusive, of the Open Meetings Act, including, but not limited to:

Section 551.071 – For the purpose of a private consultation with the Board’s attorney on any or all subjects or matters authorized by law. 2

Section 551.072 – For the purpose of discussing the purchase, exchange, lease or value of real property. Section 551.073 – For the purpose of considering a negotiated contract for a prospective gift or donation. Section 551.074 – For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee. Section 551.076 – To consider the deployment, or specific occasions for implementation, of security personnel or devices. Section 551.084 – For the purpose of excluding a witness or witnesses from a hearing during examination of another witness. Should any final action, final decision, or final vote be required in the opinion of the Board with regard to any matter considered in such closed or executive meeting or session, then such final action, final decision, or final vote shall be at either: A. The open meeting covered by this Notice upon the reconvening of the public

meeting, or

B. At a subsequent public meeting of the Board upon notice thereof, as the Board shall determine.

Certification as to Posting or Giving of Notice

On this day, August 2, 2013, this notice was posted on a bulletin board located at a place convenient to the public in the central administrative office of the San Jacinto Community College District, 4624 Fairmont Parkway, Pasadena, Texas, the college’s website, and is readily accessible to the public upon request.

_____________________________________________ Brenda Hellyer, Ed.D.

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August 2, 2012

NOTICE OF PUBLIC HEARING BOARD OF TRUSTEES


The Board of Trustees of the San Jacinto College Community District will meet at 7:00 p.m., Monday, August 5, 2013, in Room 104 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas.

PUBLIC BUDGET HEARING

I. Call the Meeting to Order

II. 2013 – 2014 Budget Presentation

III. Public Comment on 2013 – 2014 Budget

IV. Adjourn to Regular Board Meeting Certification as to Posting or Giving of Notice

On this day, August 2, 2012, this notice was posted on a bulletin board located at a place convenient to the public in the central administrative office of the San Jacinto Community College District, 4624 Fairmont Parkway, Pasadena, Texas, the college’s website, and is readily accessible to the public upon request.

_____________________________________________ Brenda Hellyer, Ed.D.

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August 2, 2013

NOTICE OF MEETING BOARD OF TRUSTEES


The Board of Trustees of the San Jacinto College Community District will meet immediately following the Public Budget Hearing, Monday, August 5, 2013, in Room 104 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas.

BOARD MEETING

AGENDA


II. Invocation and Pledge to the Flags

III. Special Announcements, Recognitions, Introductions, and Presentations

Recognition of Ginger Lambert for her Appointment to Ken Lynn Director on the Board of Directors of the Campus Safety Health and Environmental Management Association (CSHEMA) Recognition of Morris Architects and the North Campus Ken Lynn Welcome Center Recognition of Sallie Kay Janes for Receiving the Allatia Harris Paul Cuffee Maritime Leadership Award Recognition of Laurel Williamson for Receiving the Brenda Hellyer 2013 Nelson Administrative Leadership Award from Texas Association of Community Colleges (TACC)

IV. Student Success Presentation My San Jac GPS Header Laurel Williamson

V. Communications to the Board of Trustees VI. Hearing of Such Citizens or Groups of Citizens Desiring to be Heard Before the

Board VII. Informative Reports to the Board

A. San Jacinto College Financial Statement B. Capital Improvement Program C. San Jacinto College Foundation Financial Statement D. San Jacinto College Building Committee Minutes E. San Jacinto College Finance Committee Minutes

ACTION ITEMS

VIII. Consideration of Approval of Amendment to the 2012-2013 Budget For Restricted Revenue and Expenses Relating to Federal and State Grants 5

IX. Consideration of Approval of a Budget Amendment to Recognize Additional

Operating Expenditures

X. Consideration of Approval of Proposed Budget for 2013 – 2014

XI. Consideration of Approval to Extend the Strategic Plan through 2015 and Approve the 2013 – 2014 Operational Goals and Annual Priorities for San Jacinto College

XII. Consideration of Approval of Suspension of Board Policy IV-B-6 and Requirement to Undertake a Study to Recommend Tobacco Use Policy

XIII. Consideration of Approval of a Re-Test Fee Increase

XIV. Consideration of Approval of a Memorandum of Understanding with

La Porte Independent School District to Continue the Operation of the San Jacinto College Center at La Porte

PURCHASING REQUESTS

XV. Consideration of Construction Requests

XVI. Consideration of Purchasing Requests

CONSENT AGENDA

XVII. Consent Agenda

(Any item placed on the consent agenda shall be removed and taken up as a separate matter, if so requested by any member of the Board, otherwise all items will be voted on with one (1) motion.) A. Approval of the Minutes for the July 15, 2013 Board Workshop and

Regular Board Meeting B. Approval of the Budget Transfers C. Approval of Personnel Recommendations D. Approval of the Affiliation Agreements E. Approval of the Next Regularly Scheduled Meeting

XVIII. Items for Discussion/Possible Action

(Items removed from the Consent Agenda, will be considered at this time)

XIX. Adjournment

Additional Closed Session Authority If, during the course of the meeting covered by this Notice, the Board should determine that a closed or executive meeting or session of the Board should be held or is required in relation to any items included in this Notice, then such closed or executive meeting or session as authorized by Section 551.001 et seq. of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this Notice or as soon after the commencement of the meeting covered by the Notice as the Board may conveniently meet in such closed or executive meeting or session concerning any and all subjects and for any and all purposes permitted by Sections 551.071, inclusive, of the Open Meetings Act, including, but not limited to:

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Section 551.071 – For the purpose of a private consultation with the Board’s attorney on any or all subjects or matters authorized by law. Section 551.072 – For the purpose of discussing the purchase, exchange, lease or value of real property. Section 551.073 – For the purpose of considering a negotiated contract for a prospective gift or donation. Section 551.074 – For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee. Section 551.076 – To consider the deployment, or specific occasions for implementation, of security personnel or devices. Section 551.084 – For the purpose of excluding a witness or witnesses from a hearing during examination of another witness. Should any final action, final decision, or final vote be required in the opinion of the Board with regard to any matter considered in such closed or executive meeting or session, then such final action, final decision, or final vote shall be at either: A. The open meeting covered by this Notice upon the reconvening of the public

meeting, or

B. At a subsequent public meeting of the Board upon notice thereof, as the Board shall determine.

Certification as to Posting or Giving of Notice On this day, August 2, 2013, this notice was posted on a bulletin board located at a place convenient to the public in the central administrative office of the San Jacinto Community College District, 4624 Fairmont Parkway, Pasadena, Texas, the college’s website, and is readily accessible to the public upon request. ____________________________________________ Brenda Hellyer, Ed.D.

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Project Base Budget

Budget Adjustments

Current Budget

Executed Change Orders

Encumbered Funds

Total Expenditures

Moved to Construction

in Process

Remaining Balance

Percent of Budget

Encumbered/Expensed

Capital Projects720205 - District Administration Annex Pool Acct 800,000 (78,085) 721,915 - - - - 721,915 -F13042 - Admin Campus Master Plan - 78,085 78,085 - 41,149 26,751 1,316 10,185 86.96%

Sub-total 800,000 - 800,000 - 41,149 26,751 1,316 732,100 8.49%Repair and Renovation

F12068 - CC Replace Ext Plaster Slocomb 14,175 - 14,175 - - 13,663 - 512 96.39%F13002 - CC Bldg31 Pre Renovation Tasks CPD 38,525 - 38,525 - 7,053 - - 31,472 18.31%F13012 - CC Ball Room Reconfiguration 46,200 300 46,500 - - 42,436 - 4,064 91.26%F13025 - CC Slocomb Plaster Repair Construction 138,714 - 138,714 - 6,525 124,534 - 7,655 94.48%F12064 - CC Slocomb Theater Rigging 16,040 - 16,040 - - - - 16,040 -F12052 - CC Early High School Dinning 125,000 - 125,000 - 26,493 78,270 - 20,237 83.81%F12034 - CC EMT Remodel 61,749 - 61,749 - 59,888 - - 1,861 96.99%F13033 - CC Conference C1.108 Conversion 28,750 - 28,750 - 2,565 18,620 - 7,565 73.69%F13048 - CC Banner Revitalization Total 41,700 - 41,700 - 41,700 - - - 100.00%F13034 - CC Lifecycle Furniture Rplcmnt II 90,000 72,751 162,751 - 74,296 86,148 - 2,307 98.58%F13039 - CC ADA ACCESS 22,778 - 22,778 - - 21,778 - 1,000 95.61%F13003 - NC Baseball Concession & Press Box 13,148 (10,510) 2,638 - - 2,638 - - 100.00%F13014 - NC Gates Project 10,890 - 10,890 - 1,000 9,890 - - 100.00%F13013 - NC Gym Light Replacement N16 24,707 - 24,707 - - 15,461 - 9,246 62.58%F13017 - NC Baseball Scoreboard Renovation 9,800 - 9,800 - - 9,800 - - 100.00%F12066 - NC Welding N19 49,660 40,472 90,132 - 3,833 80,066 - 6,233 93.09%F13021 - NC Playground Canopies 25,263 - 25,263 - - 7,263 - 18,000 28.75%F13016 - NC Dual Credit Off Renvtn N-8.130 15,259 - 15,259 - - 13,872 - 1,387 90.91%F13035 - NC Lifecycle Furniture Rplcmnt II 57,740 44,612 102,352 - 100,434 1,388 - 530 99.48%F13061 - NC Development Invest 23.8 acres 89,380 - 89,380 - - - - 89,380 -F13004 - SC Police Reconfiguration II 18,500 (3,986) 14,514 - - 14,514 - - 100.00%F13026 - SC Academic/S8.2024/26/28 45,500 - 45,500 - 39,009 2,555 - 3,936 91.35%F13049 - SC Children's Cntr Fndtn Repairs 8,625 - 8,625 - 6,144 1,050 - 1,431 83.41%F13022 - SC Old Copy Center Conversion 7,046 - 7,046 - 1,320 5,001 - 725 89.71%F13028 - SC Veteran Center Improvements 10,731 - 10,731 - - 9,657 - 1,073 90.00%F13050 - SC Banner Revitalization 11,752 - 11,752 - - 11,752 - - 100.00%F13047 - SC Gym Training Room S21.121 7,856 (1,571) 6,285 - - 6,285 - - 100.00%F13036 - SC Lifecycle Furniture Rplcmnt II 89,870 35,988 125,858 - 66,372 59,486 - - 100.00%F12061 - District Programming Admin Renovation 31,532 (6,485) 25,047 - 7,885 17,460 - (299) 101.19%726302 - District Lifecycle Furniture Rplmt Pool Acct 400,000 (396,100) 3,900 - - - - 3,900 -726103 - District Lifecycle Furniture 3,900 2,777 6,676 - 6,677 - - - 100.00%F13058 - District Maritime Simulators 15,000 145,000 160,000 - 7,350 6,945 - 145,705 8.93%F13062 - District Generation Park Dev'l Invest 100,843 - 100,843 - - - - 100,843 -CC - Other Projects 13,976 - 13,976 - 4,405 7,071 - 2,500 82.11%NC - Other Projects 2,273 - 2,273 - 300 1,973 - - 100.00%SC - Other Projects 4,837 - 4,837 - 375 4,462 - - 100.00%D - Other Projects 12,816 - 12,816 - 3,873 9,319 - (375) 102.93%

Sub-total 1,704,535 (76,754) 1,627,782 - 467,496 683,358 - 476,928 70.70%Completed Projects1111 - CC Veteran's Center 120,000 (73,838) 46,162 - - 46,162 - - 100.00%2106 - NC Veteran's Center 90,000 (46,250) 43,750 - - 43,750 - - 100.00%3111 - SC Veteran's Center 90,000 (52,882) 37,118 - - 37,118 - - 100.00%721212 - CC Enrollment Services Remodel 12,301 12,177 24,478 - - 24,478 - - 100.00%F13011 - CC Show Room Carpet C-26.150 6,298 (310) 5,988 - - 5,988 - - 100.00%F12063 - CC Music Bldg Admin Renovation 20,681 (1,093) 19,588 - - 19,588 - - 100.00%F12044 - CC Cubicle Addition C3.250 13,177 (630) 12,547 - - 12,547 - - 100.00%F12027 - CC ILC/Music Building Exteriors 15,401 (11,826) 3,575 - - 3,575 - - 100.00%722210 - NC Burleson Furniture Tier 2 Rm 222 15,550 (6,135) 9,415 - - 9,415 - - 100.00%F13031 - NC Baseball Netting Replacement 12,500 - 12,500 - - 12,500 - - 100.00%

Sub-total 395,908 (180,787) 215,121 - - 215,121 - - 100.00%TOTALS 2,900,444 (257,541) 2,642,903 - 508,645 925,229 1,316 1,209,028 54.25%

Construction Projects As of June 30, 2013

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Project Base BudgetBudget

AdjustmentsCurrent Budget

Executed

Change

Orders

Encumbered

Funds

YTD

Expenditures

Remaining

Balance

Percent of

Budget

Encumbered/

ExpensedCentral1818 - CC Industrial Tech Buildings 7,758,416 (3,449,433) 4,308,983 - 310,379 3,971,418 27,187 99.37%1908 - CC Science Building 35,752,627 730,632 36,483,259 - 2,145,506 33,217,813 1,119,940 96.93%1001 - CC Primary Service Retrofit 2,774,950 1,180,600 3,955,550 - 3,624,142 313,045 18,363 99.54%1202 - CC Davis Library 8,418,096 156,184 8,574,280 - 6,396,940 757,481 1,419,860 83.44%1203 - CC Anders Gym 10,398,474 (165,508) 10,232,966 - 69,557 318,872 9,844,537 3.80%1102 - CC In-Fill 47,572 407,344 454,916 - 147,865 401,928 (94,878) 120.86%1109 - CC Maintenance & Police Bldg 3,560,360 2,677,619 6,237,979 - 2,225,050 3,296,883 716,045 88.52%1217 - CC Transportation Center Buildout - 1,222,361 1,222,361 - 47,781 961,026 213,553 82.53%1301 - CC Building 31 Renovation - 530,000 530,000 - 454,230 44,606 31,164 94.12%

Sub-total 68,710,495 3,289,799 72,000,294 - 15,421,451 43,283,072 13,295,771 81.53%North2906 - NC Science & Allied Health 42,240,000 (4,294,950) 37,945,050 - 1,707,773 35,426,117 811,160 97.86%2201 - NC Lehr Library 2,022,600 85,496 2,108,096 - 118,942 254,438 1,734,716 17.71%2202 - NC Nichols Gym 4,949,996 483,475 5,433,471 - 42,048 135,694 5,255,728 3.27%2102 - NC In-Fill 23,086 445,799 468,885 - 144,073 254,264 70,548 84.95%

Sub-total 49,235,682 (3,280,181) 45,955,502 - 2,012,836 36,070,513 7,872,152 82.87%South3905 - SC Paving & Drainage 2,747,068 8,115,206 10,862,274 - 681,648 10,205,543 (24,916) 100.23%3907 - SC MEP Infrastructure 4,381,500 169,602 4,551,102 - 97,718 4,408,672 44,712 99.02%3909 - SC Science & Allied Health 53,868,525 (3,289,326) 50,579,199 - 5,553,018 43,233,598 1,792,583 96.46%3201 - SC Parker Williams Library 2,449,600 68,979 2,518,579 - 2,200,669 269,617 48,293 98.08%3202 - SC Smallwood Gym 6,919,331 119,156 7,038,487 - 52,168 170,275 6,816,045 3.16%3102 - SC In-Fill 23,086 371,104 394,190 - 132,438 188,496 73,255 81.42%

Sub-total 70,389,110 5,554,721 75,943,831 - 8,717,659 58,476,201 8,749,972 88.48%District1828/2814/3817 - D DDC Network 2,190,750 136,911 2,327,661 - 582,797 1,346,145 398,719 82.87%6803 - Maritime Training Facility 18,000,000 - 18,000,000 - 235,870 1,889,926 15,874,203 11.81%Contingency 20,458,176 (10,837,895) 9,620,280.69 - - - 9,620,281 -

Sub-total 40,648,926 (10,700,985) 29,947,941 - 818,668 3,236,071 25,893,203 13.54%Completed Projects1817 - CC Transportation Center 17,333,267 2,988,358 20,321,625 (137,768) - 20,321,625 - 100.00%1820 - CC Paving & Drainage 10,490,274 (913,895) 9,576,379 (207,575) - 9,576,379 - 100.00%1821 - CC Allied Health Addition 10,568,880 1,143,333 11,712,213 296,549 - 11,712,213 - 100.00%2901 - NC Paving & Drainage 3,142,449 (435,395) 2,707,054 (15,714) - 2,707,054 - 100.00%2903 - NC Student Success Center 11,093,580 788,770 11,882,350 (499,063) - 11,882,350 - 100.00%3903 - SC Student Success Center 8,220,000 2,025,315 10,245,315 109,650 - 10,245,315 - 100.00%3908 - SC Primary Service at New Site 809,625 (809,625) - - - - - -3906 - SC Mechanical Upgrades 1,252,855 (558,604) 694,251 (19,524) - 694,251 - 100.00%6003 - D Graphics 900,000 724,824 1,624,824 - - 1,624,824 - 100.00%6902 - D Campus Mechanical Upgrades 1,869,857 518,564 2,388,421 (3,767) - 2,388,421 - 100.00%6007 - D Furniture Consultant 335,000 (335,000) - - - - - -

Sub-total 66,015,787 5,136,645 71,152,432 (477,212) - 71,152,434 - 100.00%TOTALS 295,000,000$ -$ 295,000,000 (477,212)$ 26,970,614 212,218,290 55,811,098$ 81.08%

2008 Capital Improvement ProgramAs of June 30, 2013

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San Jacinto College Foundation

Statement of Financial Position

As of June 30, 2013

ASSETS

Current Assets

Checking/Savings

General Fund 1,229,343$

Other Funds -

Total Checking/Savings 1,229,343

Accounts Receivable

Scholarship Receivables (1,068)

Special Events Receivables 5,000

Allowance (3,428)

Discounts (199)

Total Accounts Receivable 305

Other Current Assets

SJC Foundation Investments 6,950,090

Total Other Current Assets 6,950,090

Total Current Assets 8,179,739

TOTAL ASSETS 8,179,739$

LIABILITIES & EQUITY

Liabilities

Current Liabilities

Accounts Payable

Grants Payable 14,580$

Programs Payable 130,267

Scholarships Payable 247,067

Student Success Payables 48,281

Total Accounts Payable 440,196

Total Current Liabilities 440,196

Total Liabilities 440,196

Equity

Net Assets 6,794,274

Net Income 945,269

Total Equity 7,739,543

TOTAL LIABILITIES & EQUITY 8,179,739$

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San Jacinto College Foundation

Statement of Activities

For the Period July 1 to June 30

2013 2012 Change

Ordinary Income/Expense

Income

Contributions 1,328,591$ 1,507,025$ * (178,434)$

Total Income 1,328,591 1,507,025 (178,434)

Expense

Grants Awarded - 2,164 (2,164)

Programs Sponsored 52,629 40,863 11,766

Scholarships Awarded 334,405 1,038,925 ** (704,520)

Student Success Initiatives 83,344 84,637 (1,293)

Total Expense 470,377 1,166,589 (696,212)

Net Ordinary Income 858,214 340,436 517,778

Other Income/Expense

Other Income

Fundraising Events 109,853 227,798 (117,945)

Grant Administration 525 - 525

Investment Income 380,744 387,997 (7,254)

Total Other Income 491,121 615,795 (124,674)

Other Expense

Foundation Expenses 10,134 18,814 (8,680)

Management Expense 387,032 385,659 1,373

Sponsorship Expenses 6,900 10,000 (3,100)

Suspense - - -

Total Other Expense 404,066 414,474 (10,408)

Net Other Income 87,055 201,321 (114,266)

Net Income 945,269$ 541,757$ 403,512$

* IN/OUT Scholarships as of March, 2012 accounted for $742,097 in contributions

** IN/OUT Scholarships awarded as of March, 2012 totalled $559,489

($37,254 was returned to donors)

All IN/OUT Scholarships transferred to SJC as of March, 2012

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Contributions Over $1000

Donors Amount FundCorporations $80,600 Scholarship Donation & North Baseball

Foundations $96,535 Scholarship Donation & Promise Fund

Individuals $50,000 Mel Mary Steve Cowart Scholarship

Employee ContributionsBrenda Hellyer $700 Brenda L Hellyer Scholarship

Catherine O'Brien $500 Catherine O'Brien Emergency Scholarship

Various $75 2012 Gala

Various $50 2012 Golf

Various $100 Jennifer Puryear Scholarship Fund

Various $10 John Locke Memorial Fund

Various $190 Promise for Their Future Scholarship Fund

Various $25 Veterans Center Fund

June 1, 2013 to June 30, 2013

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Board Building Committee Meeting Minutes

July 23, 2013 3:30 pm, District Administration Bldg., Board Room

Board Building Committee 7/23/13 San Jacinto College 1 Minutes: Jessica Garcia

Attendees: Dean Barnes (DB), James Braswell (JB), Bill Dowell (BD), Marie Flickinger (MF), Jessica Garcia (JG), Brad Hance (BH), Allatia Harris (AH), Mike Harris (MH), Joseph Hebert (JH), Brenda Hellyer (BLH), Bryan Jones (BJ), Ann Kokx-Templet (AK), Larry Logsdon (LL), Ken Lynn (KL), Dan Mims (DM), Admiral William Pickavance (WP), Frank Rizzo (FR), Ron Rucker (RR), Jerrel Wade (JW) Absent: Keith Sinor (KS)

Agenda Items: Discussion/Information/Action

I Approval of Minutes from previous meeting

Committee reviewed and approved the minutes from the June 18, 2013 meeting as written.

II Recommended Projects and Delivery Methods which will provide the best value to the College (these items will be requested for approval at the next Board of Trustees meeting)

A. Operating Funds B. Bond Funds

1. Approve Method of Procurement for In-Fill Phase II Projects

• (BJ) Phase I In-Fill which consisted primarily of light renovations was accomplished last summer. Phase II which consist primarily of moderately heavy renovations with many requiring building permits. Phase II costs are estimated at $5,000,000.

• (BJ) Approximately 10-20% of the Phase II work consists of light renovation and does not require design drawings. Recommendation if for this work to be accomplished using Job Order Contracting (JOC) procurement methodology. This method will allow the start of Phase II In-Fill renovation considerably sooner than waiting for a complete detailed design.

• (BLH) The original plan was to use competitive sealed proposals for all of the work. Recommendation now is to move to accelerate several projects under the use of job order contracting (JOC). The recommendation is to move $500,000 from the $5 million total project budget to JOC and begin work immediately.

• (MF) What are the permitting requirements? Will we need to renovate the total building?

• (BJ) Based on feedback from our Architect,

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Paige Southerland Paige (PSP), we will need to bring many areas of the buildings up to current code where moderate to heavy renovations are planned. These updates will include rest rooms, door hardware, and other items. It is not expected that the work scope included in this JOC request will trigger additional code compliance issues.

• (BLH) How many rooms are involved? • (BD) Forty-four (44) rooms at the North, forty

(40) at South and none at Central Campus.

III Project Updates

A. Financial Reports B. Bond Construction Schedule C. Operating Funds

D. Construction Reports

1. Primary Service Retrofit • (FR) Temporary power poles are installed. We are

ready to install switch gear and associated equipment foundations.

2. Maintenance/Police Building • (FR) This project is moving forward as planned.

We plan to move into building in October 2013. 3. Central Campus Library Renovation

• (FR) This project is moving along well. 4. Building 31 Renovation

• (FR) This project consists of relatively minor building renovations. The construction schedule has slipped somewhat, but we believe it will conclude on time.

5. Central Campus Science Building • (FR) The Science Building is complete. As the

Maintenance & Police building is completed, the old maintenance complex will be demolished and construction of the new parking lot will begin.

6. North Campus Library Project • (FR) We are completing the programming and

moving forward with design of the new building. 7. South Campus Library Renovation

• (FR) Final interior inspections are being carried out, along with dry-wall taping and floating.

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8. South Science & Allied Health Building • (FR) This project is concluding on schedule. Move

in of equipment will conclude in August 2013. 9. Maritime Training Center

• (BJ) Admiral Pickavance is heading up our design team for the Maritime Technology Training Center project.

• (WP) Drawings of the proposed Maritime Technology Training Center were presented which included site plan, floor plans, building elevations, and a project schedule.

• (WP) The project is going well. We have finished programming and have moved into schematic design. Tellepsen, the Construction Manager at Risk, has been added to our design team. We are coordinating with multiple municipalities and authorities to assure that we obtain the proper permits and approvals. We have a number of unfunded requirements that we are addressing. We plan to complete construction in time for classes to start in Aug 2015.

• (MF) Will academic classes also be taught at the new training center?

• (AP) Initially only maritime classes will be taught. However, growth is planned into the design and academic classes may be considered in the future

Next Meeting: August 20, 2013

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San Jacinto College District Finance Committee Meeting

July 23, 2013

Minutes

Members Present: Dan Mims, John Moon, Larry Wilson and Ruede Wheeler Members Absent: None Others Present: Marie Flickinger, Brenda Hellyer, Ken Lynn and Lori Barbay

I. Approval of Minutes from the June 18, 2013, Finance Committee Meeting a. Minutes approved as presented.

II. Review and Discuss Internal Audit cash Count - Central Campus Business Office

a. Ken Lynn shared the results of the Central Campus Business Office cash count observation. No exceptions were noted during the July 3, 2013, surprise cash count.

III. Review and Discuss Internal Audit Cash Count - North Campus Business Office

a. Mr. Lynn shared the results of the North Campus Business Office cash count observation. One minor discrepancy was noted ($0.50 overage) which was deemed immaterial.

IV. Review and Discuss Budget Amendment – FY12 and FY 13 TRS Contributions Required

a. Mr. Lynn shared a draft Action Item for approval of a budget amendment for the 2012-2013 operating expenditure budget. This budget amendment is to recognize the additional expenses related to the State’s Teachers Retirement System (TRS).

b. Approval of the budget amendment will allow the District’s budget to reflect the contribution shortage due and payable on August 6, 2013, for retirement benefits. The College’s contribution shortage is $3,969,293; $2,068,260 for Fiscal Year 2013 and $1,901,033 for Fiscal Year 2012.

c. This will be an Action Item on the agenda for the August 5, 2013, Board of Trustees Meeting.

V. Discuss Contracting With Real Estate Broker for Possible Sale of Surplus Land

a. Brenda Hellyer and Mr. Lynn discussed the selling of the 21 acres in Clear Lake and the feasibility of contracting with a real estate broker to help in the sale process. A handout was shared that listed three brokers that have been recommended by Maureen Singleton, Thompson and Horton; and Bob Mitchell, Bay Area Houston Economic Partnership.

i. Ms. Singleton recommended Pollan Hausman, Real Estate Services, LLC; and Bob Mitchell has recommended both Transwestern and Colliers International.

b. Dr. Hellyer shared the protection covenants for the property, and it was agreed this could limit the marketability of the property. Therefore, the committee

51

Finance Committee Meeting July 23, 2013 Page 2

decided it would be best to open talks with Exxon Land Development, Inc., to see if some of the covenant restrictions could be lifted or modified before the sale of the property.

c. Ann Kokx-Templet will set up a meeting between Exxon, Dr. Hellyer, Mr. Lynn, and herself to discuss the protective covenants before moving forward with acquiring a real estate broker.

d. Marie Flickinger indicated that the broker selected should have knowledge of the Clear Lake area, and Dan Mims indicated the broker should also be known internationally. Several members agreed that an appropriate and competitive fee and strong marketing plan were important in working with any broker.

e. Members asked Dr. Hellyer to contact Bob Mitchell for recommendations on appraisal firms.

VI. Review and Discuss Unrestricted Budget for FY 2014

a. Dr. Hellyer and Mr. Lynn reviewed the Budget Development handout dated July 22, 2013. Dr. Hellyer mentioned that a similar sheet had been shared at the July 15th Board workshop and the estimates, in some cases, had been revised. Mr. Lynn indicated that the net state contribution difference had been recalculated due to an error on the previous version. State funding went up for health insurance, and also for TRS contributions, but under the new law the College must share in the ORP contributions where that had not been the case in the past. As a result, the net benefit position will be approximately even to the 2012-2013 reduced position rather than an increase. Dr. Hellyer indicated that due to the tightness of the current budget, the administration is still studying requests and determining criticality of needs.

b. A conversation took place on salaries. Next year a new methodology may be considered for pay raises.

The next Finance Committee Meeting is scheduled for August 20, 2013.

52

Action Item “VIII“ Regular Board Meeting August 05, 2013

Consideration of Approval of Amendment to the 2012-2013 Budget for Restricted Revenue and Expenses Relating to Federal and State Grants

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve an amendment to the 2012-2013 budget for restricted revenue and expenses related to grants. BACKGROUND Federal, state, and local grant activity is ongoing as amendments to currently active grants are processed and new grants are awarded. In order to fund the objectives of the grants, grant operating budgets must be established in a timely manner. This request for a budget amendment reflects the additions to restricted revenues and restricted expenses as a result of amendments and new awards received during the month of July 2013. IMPACT OF THIS ACTION Approval of the budget amendment will allow the College’s staff to implement the programs in accordance with the requirements of the additionally funded award amounts. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) Restricted revenues and restricted expenses will each be increased by $323,508, so the net impact on the College budget is zero. MONITORING AND REPORTING TIMELINE The Office of Grants Management provides continuous monitoring of grant operations, which are included in the annual financial report to the Board of Trustees. ATTACHMENTS Attachment 1- Budget Amendments-08-05-13 Attachment 2- Grant Detail-08-05-13 RESOURCE PERSONNEL Ken Lynn 281.998.6306 [email protected] Kelly Chapman Simons 281.998.6123 [email protected]

53

mailto:[email protected]


Attachment 1- Budget Amendments-08-05-13

AmountDebit

Fund Org. Account Prog. (Credit)

U.S. Department of Education - Upward Bound Math and Science (TRiO program) (Additional Funds)Federal Grant Revenue 538412 56700 554100 110000 (248,770) Non-Instr Labor - Staff 538412 56700 612000 460913 110,000 PT - Institutional 538412 56700 614100 460913 18,000 Benefits 538412 56700 651000 460913 26,800 Supplies 538412 56700 711000 460913 9,200 Travel 538412 56700 721000 460913 44,700 Contractual services 538412 56700 731000 460913 3,000 Contract Svs-Indirect Costs 538412 56700 731500 620909 17,800 Student aid 538412 56700 751000 460913 18,300 Utilities 538412 56700 761000 460913 970

-$

U.S. Department of Education/Texas Higher Education Coordinating Board - Carl D. Perkins -Program of Study: Strategic Alignment (New Grant)Federal Grant Revenue 538415 56700 554100 110000 (97,846) Non-Instructional Labor 538415 56700 611000 660917 7,573 Non-Instr Labor Staff 538415 56700 612000 660917 2,900 Benefits 538415 56700 650000 660917 1,827 Supplies 538415 56700 710000 660917 1,500 Travel 538415 56700 720000 660917 4,200 Contracutal Svs - Other 538415 56700 731000 660917 600 Contractual Svs-Consultant 538415 56700 731260 660917 74,587 Contract Svs-Indirect Costs 538415 56700 731500 620909 4,659

-

U.S. Department of Health and Human Services/Texas Workforce Commission - Summer Merit Program (Withdrawal from Grant)Federal Grant Revenue 539316 56700 554100 110000 23,108 Contract Svcs-Indirect Cost/Grants 539316 56700 731500 620909 (1,028) S/A Departmental Scholarships T&F 539316 56700 751009 520235 (22,080)

-$

Net Increase (Decrease) -$

Note: Credits to revenues are increases and credits to expenses are decreases.Conversely, debits to revenue are decreases and debits to expenses are increases.

SAN JACINTO COLLEGE DISTRICT Federal, State, and Local Grant Amendments

August 5, 2013

54

Attachment 2 – Grant Detail – 08-05-13

August 5, 2013 Board Book – Grant Amendments Detail List Department of Education - Upward Bound Math and Science (TRiO program) (Additional Funds) The Upward Bound Math and Science program is designed to strengthen the math and science skills of participating students. The goal of the program is to help students recognize and develop their potential to excel in math and science and to encourage them to pursue postsecondary degrees in math and science, and ultimately careers in the math and science profession. Program services include: summer programs with intensive math and science training; year-round counseling and advisement; exposure to university faculty members who do research in mathematics and the sciences; computer training; and participant-conducted scientific research under the guidance of faculty members or graduate students, who are serving as mentors. Department of Education/The Higher Education Coordinating Board – Carl D. Perkins - Program of Study: Strategic Alignment (New Grant) San Jacinto Community College proposes to build on the foundational work of the previous projects and to develop a strategic plan to align and sustain the previous work completed as part of the AchieveTexas project, the energy program of study, and other curriculum alignment projects associated with programs of studies in a new project called Programs of Study: Strategic Alignment. The Programs of Study: Strategic Alignment project will develop a strategic plan to: 1) promote program of study curriculum pathway projects, 2) maintain and sustain alignment with TEA’s AchieveTexas project, 3) integrate programs of studies into career and technical education programs and academics as well, 4) align the program of study development process with the efforts of other state agencies—such as the Texas Skills Standards Board, and, 5) coordinate future work with the P-16 initiative. The goal is that well-defined career pathways will shorten the time to degree completion for Texas community college students. This is the second year SJCCD has received this award. U.S. Department of Health and Human Services/Texas Workforce Commission - Summer Merit Program (Withdrawal from Grant) The purpose of this grant is to provide funding for scholarships for Texas middle school and high school students, who are 14 to 21 years of age on the first day of summer camp, to increase the number of students served in Science, Technology, Engineering, and Math (STEM) skills-related summer camp programs. SJCCD received this grant in June. There were complications with the timing of the award and unforeseen personnel issues. SJCCD withdrew from the award on the advice of the agency, so that the funds could be used elsewhere in the Houston region for the same purpose.

55

Action Item “IX“ Regular Board Meeting August 5, 2013

Consideration of Approval of a Budget Amendment to Recognize Additional Operating Expenditures

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve an amendment to the 2012-2013 operating expenditure budget to recognize additional expenses related to the Teachers Retirement System (TRS) contributions for 2011-2012 and 2012-2013. BACKGROUND Texas Constitution article 16, section 67(b)(3) provides that the State of Texas must contribute “not less than six percent nor more than ten percent of the aggregate compensation paid to individuals participating in the system,” referring to the State’s Teacher Retirement System (TRS). During the 2011 legislative session, the Texas legislature appropriated retirement funds for various types of educational institutions other than community and junior colleges in satisfaction of this requirement. Rider 13 restricted the community college appropriations for the State’s contribution to TRS to only six percent of each district’s unrestricted General Revenue appropriation for each year of the biennium state budget. Since each community college’s unrestricted General Revenue appropriation for the biennium was significantly less than the anticipated total of the college’s compensation to be paid to employees, who are TRS participants, the State appropriation was less than that apparently required by the state constitution. The TRS had expectations that the College would provide the difference between the formula required contribution and the amount provided by the State, which is less than the amount believed to be required by the constitution. It was the College’s contention, that the State is the employer government legally responsible for the required contributions under GASB Statement No. 27. This position was in agreement with the 50 community colleges in the State of Texas and under the Texas Association of Community Colleges (TACC). During the 83rd Texas Legislative Session, it was determined that future appropriations were contingent on the outstanding budget amount being paid. On July 12, 2013, Community Colleges were notified that pursuant to the General Appropriations Act, 83rd Texas Legislature, Regular Session, Article III, Public Community/Junior Colleges, Rider 22, an amount from each community college district’s formula allocation, equal to the amount due and payable for retirement benefits was due. Additionally, any future state payments were contingent on the districts paying TRS in full for retirement contributions for Fiscal Year 2012 and Fiscal Year 2013. IMPACT OF THIS ACTION Approval of this 2012-2013 budget amendment by the Board of Trustees will allow the College budget to reflect the contribution shortage due and payable on August 06, 2013 for

56

Action Item “IX“ Regular Board Meeting August 5, 2013

Consideration of Approval of a Budget Amendment to Recognize Additional Operating Expenditures

retirement benefits. The College’s contribution shortage is $3,969,293; $2,068,260 for Fiscal Year 2013 and $1,901,033 for Fiscal Year 2012. BUDGET INFORMATION The unrestricted budget expenditure proposed in this amendment will exceed the budgeted revenues by $3,969,293. Due to the nature of General Appropriations Act, 83rd Texas Legislature, Regular Session, Article III, Public Community/Junior Colleges, Rider 22, the expenditure will be designated to be funded from reserves. Payment is due by August 6, 2013. MONITORING AND REPORTING TIMELINE The prior year’s treatment of these amounts was discussed several times with the Board of Trustees and Finance Committee. Prior treatment was addressed in budget and audit documents. All sources of operating expenditures are subject to audit by the independent external auditors for the College. ATTACHMENTS Attachment 1 – Community Colleges TRS Settle Up RESOURCE PERSONNEL Kenneth D. Lynn 281.998.6306 [email protected]

57


Teacher Retirement System

Community College TRS Settle Up, FY2012

A B C D E F G H I J K L M N P

District Payroll Deposits Covered Salary

(A/6.4%)

Total State Owed

(B*6%) Fedral Grants Education &

General New Member District

Payments

Total State Owed, Minus Cost Sharing

(C-{D,E,F,G})

Total State Retirement

Appropriation Allocated for ORP Total Expended

for ORP

Unspent from ORP(K-J)

Allocated for TRS(J-I)

Rider Limit(L+M)

Balance Owed(N-H)

ALAMO COMM COLLEGE DIST 5,923,916$ 92,561,183$ 5,553,671$ 297,397$ 424,084$ 62,443$ 4,769,747$ 3,960,927$ 2,900,000$ 2,330,471$ 569,529$ 1,060,927$ 1,630,456$ 3,139,291$ ALVIN COMMUNITY COLLEGE 683,356 10,677,434 640,646 10,498 104,331 2,725 523,091 441,875 440,000 351,000 89,000 1,875 90,875 432,216 AMARILLO COLLEGE 1,385,733 21,652,072 1,299,124 100,193 175,255 25,264 998,412 917,377 600,000 546,937 53,063 317,377 370,440 627,972 ANGELINA COLLEGE 445,261 6,957,204 417,432 15,789 52,741 6,408 342,494 468,337 280,143 267,336 12,807 188,194 201,001 141,493 AUSTIN COMMUNITY COLLEGE 5,869,557 91,711,834 5,502,710 62,263 183,069 111,211 5,146,168 2,723,339 2,178,192 1,936,712 241,480 545,147 786,627 4,359,541 BLINN COLLEGE 1,507,802 23,559,410 1,413,565 17,430 122,293 28,255 1,245,587 1,244,222 689,430 689,430 - 554,792 554,792 690,795 BRAZOSPORT COLLEGE 547,243 8,550,679 513,041 25,834 30,194 9,615 447,398 293,206 293,206 293,206 - - - 447,398 CENTRAL TEXAS COLLEGE 2,438,699 38,104,673 2,286,280 883,378 297,966 67,717 1,037,219 1,189,506 485,000 483,612 1,388 704,506 705,894 331,324 CISCO JUNIOR COLLEGE 319,620 4,994,068 299,644 6,864 29,154 10,855 252,771 332,094 192,000 169,974 22,026 140,094 162,120 90,651 CLARENDON COLLEGE 214,242 3,347,539 200,852 - 18,263 4,700 177,890 153,191 5,500 5,269 231 147,691 147,922 29,968 COASTAL BEND COLLEGE 585,719 9,151,862 549,112 64,427 53,464 19,490 411,731 389,602 215,000 178,014 36,986 174,602 211,588 200,143 COLLEGE OF THE MAINLAND 986,365 15,411,957 924,717 68,607 58,933 13,147 784,031 361,161 350,000 256,289 93,711 11,161 104,872 679,159 COLLIN CTY COMM COLLEGE 2,276,171 35,565,167 2,133,910 25,737 221,767 42,617 1,843,789 1,801,371 1,014,644 974,106 40,538 786,727 827,265 1,016,524 DALLAS CTY COMM COLL DIST 7,039,868 109,997,935 6,599,876 251,440 637,596 170,227 3,020,218 2,520,395 5,508,443 2,988,250 2,988,250 - 2,520,193 2,520,193 202 DEL MAR COLLEGE 1,289,408 20,146,995 1,208,820 77,626 48,417 34,925 1,047,852 995,277 993,000 827,140 165,860 2,277 168,137 879,714 EL PASO COMMUNITY COLLEGE 3,012,567 47,071,365 2,824,282 129,034 115,281 39,644 2,540,323 1,861,205 1,099,362 1,062,708 36,654 761,843 798,497 1,741,826 FRANK PHILLIPS COLLEGE 196,222 3,065,969 183,958 6,643 28,004 9,355 139,956 123,415 37,000 21,676 15,324 86,415 101,739 38,217 GALVESTON COLLEGE 369,299 5,770,302 346,218 22,976 28,946 8,739 285,557 201,959 135,000 121,313 13,687 66,959 80,646 204,911 GRAYSON COUNTY COLLEGE 468,460 7,319,681 439,181 37,031 36,000 14,815 351,334 454,885 234,647 234,646 1 220,238 220,239 131,095 HILL COLLEGE 385,816 6,028,370 361,702 8,786 13,015 8,573 331,328 416,930 190,176 189,700 476 226,754 227,230 104,098 HOUSTON COMM COLL SYSTEM 6,151,336 96,114,628 5,766,878 166,219 341,776 54,084 5,204,798 4,219,590 2,800,000 2,000,290 799,710 1,419,590 2,219,300 2,985,498 HOWARD CTY JR COLL DIST 500,321 7,817,518 469,051 50,681 48,115 15,667 354,588 640,702 323,315 317,230 6,085 317,387 323,472 31,116 KILGORE COLLEGE 651,368 10,177,618 610,657 28,666 48,678 13,048 520,266 674,922 403,917 403,917 - 271,005 271,005 249,261 LAREDO COMMUNITY COLLEGE 1,317,467 20,585,415 1,235,125 69,326 122,403 16,941 1,026,455 663,268 636,000 586,358 49,642 27,268 76,910 949,545 LEE COLLEGE 767,761 11,996,261 719,776 41,578 96,410 19,355 562,432 559,842 559,842 522,127 37,715 - 37,715 524,717 LONE STAR COLLEGE SYSTEM 6,026,117 94,158,073 5,649,484 138,360 536,918 128,607 4,845,599 3,794,125 2,450,000 2,077,705 372,295 1,344,125 1,716,420 3,129,179 MCLENNAN COMM COLLEGE 1,072,520 16,758,120 1,005,487 35,240 93,858 19,527 856,862 833,754 833,000 698,391 134,609 754 135,363 721,499 MIDLAND COLLEGE 815,556 12,743,060 764,584 56,837 82,108 18,386 607,252 532,793 464,161 417,847 46,314 68,632 114,946 492,307 NAVARRO COLLEGE 990,157 15,471,209 928,273 40,684 108,068 27,124 752,397 936,596 260,000 234,443 25,557 676,596 702,153 50,245 NORTH CENTRAL TX COLLEGE 742,187 11,596,671 695,800 38,457 28,771 14,680 613,893 575,108 275,000 185,747 89,253 300,108 389,361 224,533 NORTHEAST TX COMM COLLEGE 422,963 6,608,789 396,527 93,139 32,257 - 271,131 257,135 205,000 199,219 5,781 52,135 57,916 213,216 ODESSA COLLEGE 774,058 12,094,652 725,679 34,363 67,369 17,941 606,006 405,684 279,000 268,286 10,714 126,684 137,398 468,608 PANOLA COLLEGE 323,057 5,047,762 302,866 - 26,401 3,433 273,031 203,037 125,000 123,978 1,022 78,037 79,059 193,972 PARIS JUNIOR COLLEGE 440,690 6,885,777 413,147 38,629 44,539 6,548 323,432 534,111 305,270 298,019 7,251 228,841 236,092 87,339 RANGER JUNIOR COLLEGE 97,081 1,516,896 91,014 1,316 8,847 8,337 72,515 132,700 57,031 57,031 - 75,669 75,669 (3,154) SAN JACINTO COLLEGE DIST 3,514,366 54,911,971 3,294,718 80,353 218,960 77,284 2,918,121 2,166,041 1,175,000 1,148,953 26,047 991,041 1,017,088 1,901,033 SOUTH PLAINS COLLEGE 907,851 14,185,177 851,111 19,282 116,887 16,351 698,590 816,292 740,000 662,310 77,690 76,292 153,982 544,608 SOUTH TEXAS COLLEGE 3,172,818 49,575,278 2,974,517 107,207 156,538 55,064 2,655,708 1,934,471 788,116 742,471 45,645 1,146,355 1,192,000 1,463,708 SOUTHWEST TX JR COLLEGE 759,520 11,867,494 712,050 72,487 75,162 7,598 275 556,527 438,418 216,000 202,315 13,685 222,418 236,103 320,424 TARRANT COUNTY COLL DIST 5,321,435 83,147,423 4,988,845 84,818 388,896 143,815 4,371,315 3,105,228 2,165,000 1,665,068 499,932 940,228 1,440,160 2,931,155 TEMPLE COLLEGE 538,709 8,417,331 505,040 15,505 47,117 14,944 427,474 469,241 360,000 333,998 26,002 109,241 135,243 292,232 TEXARKANA COLLEGE 407,018 6,359,663 381,580 2,977 37,373 10,107 331,123 460,976 288,461 283,336 5,125 172,515 177,640 153,483 TRINITY VALLEY JR COLLEGE 792,442 12,381,900 742,914 33,229 80,669 13,871 615,145 668,281 350,000 313,241 36,759 318,281 355,040 260,105 TYLER JUNIOR COLLEGE 1,156,026 18,062,905 1,083,774 12,908 96,316 23,308 951,242 1,048,263 681,307 598,677 82,630 366,956 449,586 501,656 VERNON COLLEGE 425,741 6,652,197 399,132 2,915 55,896 7,038 333,282 350,996 160,283 157,733 2,549 190,713 193,263 140,019 VICTORIA COLLEGE 626,993 9,796,759 587,806 61,611 64,899 19,616 441,680 352,923 222,215 212,895 9,320 130,708 140,028 301,653 WEATHERFORD COLLEGE 668,117 10,439,327 626,360 36,397 47,980 9,778 532,206 460,470 411,653 327,672 83,981 48,817 132,798 399,408 WESTERN TEXAS COLLEGE 254,989 3,984,210 239,053 35,736 6,502 8,147 188,668 213,760 180,000 126,227 53,773 33,760 87,533 101,135 WHARTON COUNTY JR COLLEGE 593,903 9,279,735 556,784 31,754 57,204 10,593 457,233 511,422 510,000 456,482 53,518 1,422 54,940 402,293

TOTALS 76,177,889$ 1,190,279,517$ 71,416,771$ 3,542,627$ 5,815,688$ 1,471,918$ 3,020,493$ 57,566,045$ 51,798,471$ 33,545,120$ 29,549,757$ 3,995,363$ 18,253,351$ 22,248,714$ 35,317,331$

NOTESA - Received from employees at district who participate in TRS. I - Total appropriated for CC retirement including both ORP and TRS.B - Extrapolated from payroll deposits. J - Portion of amount in column I allocated for ORPC - Total expected state contribution amount which is 6% of covered salary. K - Total spent on ORPD, E, F - Payments received for various purposes, mainly to meet proportionality rules. L - Balance remaining in ORP allocation.G - Additional payments made by districts. M - Portion of amount in column I allocated for TRSH - Total expected state contribution minus proportionality payments. N - Amount estimated TRS received from state for CCs. Included in $138.8M reported on page 2 of settle up letter dated October 2, 2012.

P - Additional amount owed to TRS by districts. Included in $11.3M reported on page 2 of settle up letter.

59

CC FY2013 Retirement (Estimated)

Institution Covered Payroll

Employer Contribution (6.4%)

Paid In by Districts

State Contribution ORP Amount

Balance for TRS

Projected Shortfall

ALAMO COMMUNITY COLLEGE DISTRICT 92,561,183 5,923,916 783,924 4,136,968 2,700,000 1,436,968 3,703,024 ALVIN COMMUNITY COLLEGE 10,677,434 683,356 117,555 461,514 417,000 44,514 521,287 AMARILLO COLLEGE 21,652,072 1,385,733 300,712 958,149 567,000 391,149 693,872 ANGELINA COLLEGE 6,957,204 445,261 74,938 489,152 297,983 191,169 179,154 AUSTIN COMMUNITY COLLEGE 91,711,834 5,869,557 356,542 2,844,376 2,036,503 807,873 4,705,142 BLINN COLLEGE 23,559,410 1,507,802 167,978 1,299,521 658,226 641,295 698,530 BRAZOSPORT COLLEGE 8,550,679 547,243 65,642 306,237 306,237 - 481,601 CENTRAL TEXAS COLLEGE 38,104,673 2,438,699 1,249,062 1,242,373 510,000 732,373 457,264 CISCO JUNIOR COLLEGE 4,994,068 319,620 46,874 346,854 175,000 171,854 100,893 CLARENDON COLLEGE 3,347,539 214,242 22,963 159,999 7,629 152,370 38,910 COASTAL BEND COLLEGE 9,151,862 585,719 137,381 406,918 215,000 191,918 256,421 COLLEGE OF THE MAINLAND 15,411,957 986,365 140,687 377,212 300,206 77,006 768,672 COLLIN COUNTY COMM COLLEGE DIST 35,565,167 2,276,171 290,121 1,881,432 1,029,222 852,210 1,133,840 DALLAS COUNTY COMMUNITY COLLEGE DIST 109,997,935 7,039,868 4,079,481 5,753,262 3,220,000 2,533,262 427,125 DEL MAR COLLEGE 20,146,995 1,289,408 160,968 1,039,511 993,000 46,511 1,081,929 EL PASO COUNTY COMM COLLEGE DIST 47,071,365 3,012,567 283,959 1,943,926 1,094,589 849,337 1,879,272 FRANK PHILLIPS COLLEGE 3,065,969 196,222 44,002 128,900 24,000 104,900 47,320 GALVESTON COLLEGE 5,770,302 369,299 60,661 210,935 152,104 58,831 249,807 GRAYSON COUNTY COLLEGE 7,319,681 468,460 87,847 475,102 254,773 220,329 160,284 HILL COLLEGE 6,028,370 385,816 30,375 435,460 190,000 245,460 109,981 HOUSTON COMMUNITY COLLEGE 96,114,628 6,151,336 562,080 4,407,128 2,800,000 1,607,128 3,982,129 HOWARD COLLEGE 7,817,518 500,321 114,463 669,177 317,860 351,317 34,541 KILGORE COLLEGE 10,177,618 651,368 90,391 704,918 360,000 344,918 216,058 LAREDO JUNIOR COLLEGE 20,585,415 1,317,467 208,670 692,746 653,000 39,746 1,069,050 LEE JUNIOR COLLEGE 11,996,261 767,761 157,343 584,724 584,724 - 610,417 LONE STAR COLLEGE SYSTEM 94,158,073 6,026,117 803,885 3,962,753 2,400,000 1,562,753 3,659,478 MCLENNAN COMMUNITY COLLEGE 16,758,120 1,072,520 148,625 870,810 800,000 70,810 853,084 MIDLAND JUNIOR COLLEGE 12,743,060 815,556 157,331 556,473 443,694 112,779 545,446 NAVARRO COLLEGE 15,471,209 990,157 175,875 978,223 250,000 728,223 86,059 NORTH CENTRAL TEXAS COMM COLLEGE 11,596,671 742,187 81,907 600,668 220,000 380,668 279,612 NORTHEAST TEXAS COMMUNITY COLLEGE 6,608,789 422,963 125,396 268,563 205,000 63,563 234,004 ODESSA COLLEGE 12,094,652 774,058 119,673 423,714 350,000 73,714 580,670 PANOLA COLLEGE 5,047,762 323,057 29,834 212,061 135,000 77,061 216,161 PARIS JR COLLEGE 6,885,777 440,690 89,715 557,849 330,000 227,849 123,126 RANGER JUNIOR COLLEGE 1,516,896 97,081 18,499 138,598 57,600 80,998 (2,416) SAN JACINTO COLLEGE 54,911,971 3,514,366 376,597 2,262,309 1,192,800 1,069,509 2,068,260 SOUTH PLAINS COLLEGE 14,185,177 907,851 152,521 852,572 700,000 152,572 602,759 SOUTH TEXAS COMMUNITY COLLEGE 49,575,278 3,172,818 318,809 2,020,447 777,878 1,242,569 1,611,440 SOUTHWEST TEXAS JUNIOR COLLEGE 11,867,494 759,520 155,523 457,903 216,000 241,903 362,094 TARRANT COUNTY COLLEGE DISTRICT 83,147,423 5,321,435 617,530 3,243,238 2,165,000 1,078,238 3,625,667 TEMPLE COLLEGE 8,417,331 538,709 77,565 490,097 360,000 130,097 331,047 TEXARKANA COLLEGE 6,359,663 407,018 50,457 481,464 286,800 194,664 161,898

60

CC FY2013 Retirement (Estimated)

Institution Covered Payroll

Employer Contribution (6.4%)

Paid In by Districts

State Contribution ORP Amount

Balance for TRS

Projected Shortfall

TRINITY VALLEY COMM COLLEGE 12,381,900 792,442 127,769 697,982 350,000 347,982 316,691 TYLER JUNIOR COLLEGE 18,062,905 1,156,026 132,532 1,094,853 691,527 403,326 620,168 VERNON REGIONAL JUNIOR COLLEGE 6,652,197 425,741 65,850 366,596 202,307 164,289 195,602 VICTORIA COLLEGE 9,796,759 626,993 146,125 368,609 244,285 124,324 356,543 WEATHERFORD JUNIOR COLLEGE 10,439,327 668,117 94,154 480,936 365,553 115,383 458,580 WESTERN TEXAS COLLEGE 3,984,210 254,989 50,385 223,260 189,000 34,260 170,344 WHARTON COUNTY JUNIOR COLLEGE 9,279,735 593,903 99,552 534,152 510,000 24,152 470,200

Totals 1,190,279,517 76,177,889 13,850,726 54,100,624 33,306,499 20,794,125 41,533,038$

NOTESState contribution is 6% of unrestricted, appropriated GR.ORP amounts are budgets set up by districts. Data provided by comptroller staff. Covered payroll is estimated and based on end of year data from FY2012.Employer contribution is 6.4% of covered payroll in FY2013.Paid in by district amount includes federal funds, grants, new member contributions and the like.Projected shortfall is difference between employer contribution total and state contribution (balance to TRS).

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Action Item “X“ Regular Board Meeting August 5, 2013

Consideration of Approval of Proposed Budget for 2013-2014

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve the proposed 2013-2014 budget for the San Jacinto College District which consists of an Unrestricted Operating Revenue budget of $148,148,800 and an Unrestricted Operating Expenditure budget of $150,248,800. The budget also includes depreciation expense of $11,095,000 and a balanced Restricted Funds budget of $101,011,117. BACKGROUND The proposed budget provides operating funds for 2013-2014 (FY2014). Conservative projections have been utilized for revenues and are therefore considered reasonably attainable. Highlights of the changes in budgeted revenue include:

• Revenue from the state to support instruction increased by 0.5% or $180,837 from last year. The increase is attributable to the additional funds allocated to higher education during the 83rd Legislature which were essentially offset by changes in benefit sharing responsibilities between the State and community colleges. The 83rd Legislature implemented a revised methodology of funding community colleges which includes core, contact hour, and student success point dollars.

• The budget anticipates that the combined ad valorem or property tax rate will be adopted at the same overall rate that was in effect for the 2012-2013 fiscal year (FY 2013). Because the debt service portion of the total rate is expected to decline due to a slightly higher taxable assessed value based on Harris County Appraisal District estimates, the maintenance and operations rate is anticipated to increase relative to last years’ rate. The FY 2014 budget anticipates an approximate $2.8 million increase in maintenance and operations property tax revenue for 2012 - 2013, which is estimated to end the year $2.7 million higher than the amended budget estimate. Although the certified tax rolls for the tax year 2013 are not yet available for rate calculations, tax values appear to be slightly higher than last year. As previously mentioned projections for the debt service tax rate for 2013 are for a lower rate based on anticipated higher values as compared to last year. The debt service property tax revenue is estimated at $24,108,535 for 2013 – 2014. Tax rate calculations are subject to final truth-in-taxation tax rate calculations. Elements of changes in budgeted maintenance and operations property tax revenue are: Original budget estimate FY13 - $43,836,000 Amendment and Actual Over Budget 4,256,000 Increase Projected for FY14 2,800,000 Budget for FY14 $50,892,000

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• Budgeted net tuition and fee revenue is projected lower for FY14 by approximately

$1.5 million than the amended FY13 budget. The estimated actual net tuition and fees for FY13 are estimated at $53.0 million; an amount that is $2.3 million below budget – which consists of a shortage in gross revenues of $1.6 million due to lower enrollment plus an increase of $700,000 in waivers and exemptions above budget. Preliminary enrollment estimates look promising for an increase in FY14, so a 2% increase in gross revenues is projected; the waivers and exemptions budget has been adjusted upward to match last years’ experience and distance learning and course fees have been adjusted upward as well. Elements of the changes in budgeted tuition and fee revenue are: Credit Original Budget Estimate FY13 $49,859,000 Amendment and Actual Below Budget (2,569,000) Increase in Exemptions and Waivers (859,000) Projected 2% Increase for FY14 888,000 Projected Increase in Course Fees 837,000 Continuing and Professional Development (CPD) Original Budget Estimate FY14 5,626,725 Projected Increase in CPD Revenue 87,275 FY14 Budget $53,870,000

• The budget for Interest Income has been reduced by $805,000, reflecting continued

historic low interest rates on investments.

Highlights of the proposed expenditure budget include:

• The establishment of a compensation pool for salary adjustments of $2.2 million.

• Budgeted expenditures for Instruction increased $2.0 million due to salaries and benefits for nine new faculty positions, conversion of 13 full-time temporary faculty to permanent full-time positions, and six new full-time temporary faculty positions.

• Budgeted Expenditures for CPD operating expenses increased $87,275 to match

increased program revenues.

• Budgeted Academic Support increased $1.2 million to provide for increases in Blackboard capacity, distance learning, software licenses, and dual credit support.

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• Budgeted Student Services increased $1.1 million to provide for the formalized establishment of the Men of Honor Program, allocate college dollars for the Veterans Program and Calling Program (previously grant funded), and hire five additional education planners.

• Budgeted Institutional Support increased by approximately $364,000 which is due to an increase in the bad debt expense, network maintenance contracts, and the addition of an assistant payroll manager position. These increases were offset by reductions in computer lease payments and savings related to the college reorganization.

• Budgeted Operation and Maintenance Expenses increased $650,000 which is largely

due to costs associated with the addition of new facilities.

• The budget includes a To Be Allocated category of $2,100,000. This consists of $1,800,000 for Phase II of the Banner Revitalization project. This amount is equal to the allocation for Phase 1 which occurred in 2012-2013. An increase of $300,000 has been included in this line item to provide for a contingency related to technology. The total of $2.1 million will be charged against net assets.

The budget is prepared in accordance with generally accepted accounting principles. The expenditure totals include a non-expense cash outlay for bond principal payments of $9,670,720 and a non-cash expense of $11,095,000 for depreciation. The Strategic Leadership Team reviewed and prioritized initiatives and work in order to advance the College’s strategic plan. While the proposed budget reflects the College’s commitments to teaching and learning and serving the citizens throughout the Greater Houston Area, additional initiatives and requests were not funded or were not fully funded due to limited resources. IMPACT OF THIS ACTION Approval of the proposed budget will establish the 2013-2014 budget for the College and comply with section 51.0051 of the Texas Education Code that requires that the governing board of each institution to approve a budget on or before September 1 of each year. RESOURCE PERSONNEL Brenda Hellyer 281.998.6150 [email protected] Ken Lynn 281.998.6306 [email protected]

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Action Item “XI“ Regular Board Meeting August 5, 2013

Consideration of Approval to Extend the Strategic Plan through 2015 and

Approve the 2013 – 2014 Operational Goals and Annual Priorities for San Jacinto College

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve extending the Strategic Plan through 2015 and approve the 2013 – 2014 Operational Goals and Annual Priorities for San Jacinto College. BACKGROUND The Board of Trustees approved the College’s Strategic Plan for 2010 through 2013 on September 13, 2010. The Strategic Plan was developed based on several planning retreats, an environmental scan, data reviews, and significant feedback from the college community. Over the past three years, the Strategic Plan guided the annual priorities and budget allocation processes. The focus has been on advancing the strategies required to achieve the College’s four Strategic Goals of: Student Success, P-16 Pipeline, Workforce and Economic Development, and Our People. When the College’s Strategic Plan was developed in 2010, the four Strategic Goals were established and several strategies were identified to advance those goals. These strategies were considered multi-year while the specific action steps to advance the goals and strategies would be identified yearly as annual priorities. The Strategic Plan has been an evolving and working document. For 2012-2013, one strategy was added to reflect an emphasis on maximizing participation and success in Science, Technology, Engineering, and Mathematics (STEM) programs. A second change was a modification to the strategy focused on the alignment of courses and curricula through degrees for college preparatory to transfer programs. Technical programs were added to this alignment strategy. During the past six months, several conversations have occurred between the Board of Trustees, Chancellor, and members of the Strategic Leadership Team (SLT) regarding extending the Strategic Plan. It was agreed that the Strategic Plan and Strategic Goals reflect the focus of the College and should be extended through 2015. It was also agreed that minor adjustments should be made to the Underlying Assumptions and Strategies within the plan.

IMPACT OF THIS ACTION For 2013-2014, Strategy #3 under Goal 2: P-16 Pipeline has been reovised to include exploring and defining University Center partnerships and options. The prior strategy was focused on developing centers but it was determined that more work needed to be done in research and evaluating options. Additionally, a third strategy was added under Goal 3: Workforce and Economic Development. This strategy is focused on enhancing

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noncredit/credit career pathways and expanding contract training to serve local industry better. Finally, the strategies related to Goal 4: Our People were re-ordered. The 2010-2013 Strategic Plan included the following five underlying assumptions: One-College Approach, Resources, Institutional Research, Technologies, and Communication. The assumptions for the 2015 extension of the Plan are: Continue One-College Alignment; Optimize Resources; Embrace Institutional Research; Align Facilities, Programming, and Technologies; and Active Communication. Slight revisions of the descriptors have been made and focus areas have been identified for several of the underlying assumptions. These focus areas will be emphasized in departmental work plans for 2013-2014. The Strategic Plan sets the direction for San Jacinto College. It provides a framework to advance the College’s mission, vision, and values. The Board’s approval to extend the Strategic Plan with its four goals, 18 strategies, and five underlying assumptions through 2015 provides the focus and guidance for aligning the work of each department, division, and employee of the College. For 2013-2014, the Strategic Leadership Team created three operational goals for each of the Strategic Goals. In some instances, the operational goal includes a target and stretch goal. Additionally, each operational goal includes three priority initiatives for the year (annual priorities). These annual priorities will help focus leaders and employees on the key and critical work to be accomplished. Leaders are in the process of developing actions and measures related to the annual priorities. The Board’s approval of the 2013-2014, operational goals and annual priorities will allow the Strategic Leadership Team to continue with the implementation of the actions and related work plans for fiscal year 2013-2014. The annual priorities will align the work of the employees with the strategic plan and will guide the development of individual performance plans for all full-time employees. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) The 2013-2014 budget has been developed to allocate resources to advance the operational goals, annual priorities, and strategic plan. MONITORING AND REPORTING TIMELINE Regular monitoring will occur with the Strategic Leadership Team and periodic updates will be presented to the Board of Trustees.

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ATTACHMENTS Attachment 1 – Strategic Plan including definition of Strategic Goals, Strategies, and Underlying Assumptions. Attachment 2 – 2013-2014 Annual Priorities RESOURCE PERSONNEL Brenda Hellyer 281.998.6100 [email protected]

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Action Item “XII“ Regular Board Meeting August 5, 2013

Consideration of Approval of Suspension of Board Policy IV-B-6 and Requirement to Undertake a Study to Recommend Tobacco Use Policy

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees suspends the portion of Board Policy IV-B-6, Policy on Smoking related to the South Campus and amends the portion related to employee violations. Additionally, the Board of Trustees authorizes the Chancellor to undertake a study to recommend a tobacco use policy. BACKGROUND Policy IV-B-6 was adopted by the Board of Trustees in February 1992 and later amended in June 2005. The policy designates the College as a smoke-free institution which prohibits smoking in all College buildings and college-owned vehicles. It further designates San Jacinto College South as a smoke-free campus. It is generally understood that the designation of the South campus as a smoke-free campus was a “pilot” program that would be evaluated after a period of time and results would be modeled into a comprehensive policy that would be implemented college-wide. The evaluation of the “pilot” project and the comprehensive policies that were to result never happened. In addition to the Board Policy described above, the College has issued Guideline 3-10, Smoke-Free Workplace, to provide guidance to students, employees, and the public in interpreting Policy IV-B-6. Guideline 3-10 also states that students or employees who violate the policy are subject to further unspecified disciplinary action. Students and employees travel and attend meetings and classes at multiple college locations and are confused by the inconsistency in practices between the locations. Additionally, the campuses and centers are located in different municipalities which have differing ordinances that attempt to regulate smoking and tobacco use. Current signage at the Central and North Campuses require that smoking occur 50 ft. from the entrances. This requirement exceeds the 25 ft. stipulation of the cities of Houston, Pasadena, and La Porte. Smoking receptacles are in place at all three campuses and at several other college locations but do not comply with the distance requirements. Additionally, litter from smoking materials is still found on the grounds. In the recent past, the number of complaints about smoking on College property and around building entrances has increased. The complaints come from employees and students at all three campuses. As the administration has attempted to deal with the complaints about smoking, it is apparent that a comprehensive fresh approach to solving the problem is warranted. IMPACT OF THIS ACTION Effective immediately, the Board of Trustees suspends the portion of Policy IV-B-6 related to the South Campus. Additionally, the policy related to employee violations is amended.

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Action Item “XII“ Regular Board Meeting August 5, 2013

Consideration of Approval of Suspension of Board Policy IV-B-6 and Requirement to Undertake a Study to Recommend Tobacco Use Policy

Employees who violate the policy will be directed to their appropriate leadership chain. While guidelines do not require approval by the Board of Trustees, the modifications to Guideline 3-10 are included for informational purposes. Guideline 3-10 is modified to include limiting smoking to 50 ft. from entrances, exits, and wheel chair ramps. Appropriate signage will be posted on doors, and multiple smoking areas will be designated at each college location. The violation portion of the guidelines related to employees is amended to direct such violations through the appropriate leadership chain. The guidelines are modified to include an employee expectation for personal responsibility, consideration and respect of others, and adherence to the smoking guidelines. Furthermore, the College administration is directed by this action to undertake a comprehensive review of regulating tobacco use on College property. The review should include, but not be necessarily limited to, conducting surveys of students and employees, conducting a review of practices at other institutions and businesses, conducting a review of practices at local municipalities, and reviewing published positions of authoritative medical entities. The Board of Trustees further directs the administration to draft and recommend for adoption, such policies, practices and guidelines that will establish a solid framework necessary to accomplish a fair and equitable position on regulating tobacco use at San Jacinto College locations. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) This directive of the Board of Trustees contains no specific budget requirements. Minimal costs are expected to be incurred for signage and designated smoking areas. Any such costs will be paid from budgeted operating funds for 2012-2013 and 2013-2014, depending on the timing of the expenditure. MONITORING AND REPORTING TIMELINE The administration shall deliver periodic reports to the Board of Trustees on the progress of work. A final report and recommendations is expected to be delivered to the Board by April 2014. ATTACHMENTS Attachment 1 – Board Policy IV-B-6 and Guideline 3-10 (modifications in red) RESOURCE PERSONNEL Brenda Hellyer 281.998-6150 [email protected]

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ATTACHMENT 1

Policy IV-B-6: Policy on Smoking

The San Jacinto College District is designated as a smoke-free institution. Smoking is prohibited in all buildings, including private offices, and vehicles owned or controlled by the college district. Persons wishing to smoke must leave the building or vehicle, except on the South Campus, where smoking is prohibited on all college property. On the South Campus, smoking is allowed only in privately owned vehicles. Students who violate the policy are subject to disciplinary action by the Campus Administration. Employees who violate the policy will be directed to the appropriate leadership chain Vice President of Student Development or the Vice President of Instruction. Likewise, the sale of tobacco products is prohibited on college property. Violations should be reported to the Vice President of Student Development on the appropriate campus or the Vice Chancellor of Human Resources at the District office. (Approved February 3, 1992; Revised June 6, 2005; Portion Related to South Campus suspended and Employee Violations amended August 5, 2013 ) (See Guidelines and Procedures, Section 3-10)

Guidelines and Procedures, Section 3-10

The San Jacinto College District is designated as a smoke-free institution. Smoking is prohibited in all buildings, including private offices, and vehicles owned or controlled by the college district. Persons wishing to smoke must leave the building or vehicle, except on the South Campus, where smoking is prohibited on all college property. On the South Campus, smoking is allowed only in privately owned vehicles. Students who violate the policy are subject to disciplinary action by the Campus Administration. Employees who violate the policy will be directed to the Vice President of Student Development or the Vice President of Instruction. Likewise, the sale of tobacco products is prohibited on college property. Violations should be reported to the Vice President of Student Development on the appropriate campus or the Vice Chancellor of Human Resources at the District office. (Re: Policy IV-B-6; Board of Trustees Policy Manual)

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http://www.sanjac.edu/faculty_staff_3643.html



ATTACHMENT 1

Guidelines and Procedures, Section 3-10 (Modified August 5, 2013)

The San Jacinto College District is designated as a smoke-free institution. Smoking is prohibited in all buildings, including private offices, and vehicles owned or controlled by the college district. Persons wishing to smoke must leave the building or vehicle., except on the South Campus, where smoking is prohibited on all college property. On the South Campus, smoking is allowed only in privately owned vehicles. Smoking will be allowed 50 ft. from entrance and exit doors and wheel chair ramps. Appropriate signage will be posted on doors. Additionally, multiple smoking areas will be designated at each location. Smoking receptacles will be placed at designated areas and all smoking materials should be placed in these receptacles. Students who violate the policy are subject to disciplinary action by the Campus Administration. Employees who violate the policy will be directed to the appropriate leadership chain. Vice President of Student Development or the Vice President of Instruction. Each person is expected to take responsibility for his/her own actions and be considerate and respectful of others and adhere to these guidelines. Likewise, the sale of tobacco products is prohibited on college property. Violations should be reported to the Vice President of Student Development on the appropriate campus or the Vice Chancellor of Human Resources at the District office. (Re: Policy IV-B-6; Board of Trustees Policy Manual)

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Action Item “XIII “ Regular Board Meeting August 5, 2013

Consideration of Approval of a Re-Test Fee Increase ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees consider approving a re-test fee increase. An increased $30.00 re-test fee will be put in place for students who have taken the initial college-level skills entry test and wish to re-test for course placement purposes. This fee will be waived for dual credit students. BACKGROUND Currently San Jacinto College has a $19.00 re-test fee for students taking the college-level skills entry test THEA-IBT (Texas Higher Education Assessment – Internet Based Testing). This charge covered the exact cost of the test; it did not cover administrative costs of administering the test. At that time, there was a limit on when a student could take a re-test and how many times a student could re-test within a specified time period. Data show that students who re-test rarely improve test scores; in fact, in many instances, the re-test score is lower. However, the state legislature has changed the rules for administering re-tests. It is no longer legal to deny a student’s request to re-test. Therefore, it is necessary to increase the cost of taking a re-test to $30.00. This will help in covering the actual cost of the test, the administrative costs in the campus testing centers, and prompt serious consideration by students when making the decision to re-test. IMPACT OF THIS ACTION This action will assist in managing the re-test process for students on the college-level skills entry test and in addressing the costs of increased re-testing which may occur because of the change in state policy regarding students’ requests to re-test. BUDGET INFORMATION There is no budget request from operational funds. MONITORING AND REPORTING TIMELINE Enrollment Services staff will monitor any increase in student re-tests, the results of those tests as compared to the initial tests, and any unanticipated issues or costs arising from the change in state policy. If necessary, appropriate budget revisions will be made. ATTACHMENTS None. RESOURCE PERSONNEL Laurel V. Williamson 281-998-6184 [email protected] Joanna Zimmerman 281-476-1863 [email protected]

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Action Item “XIV“ Regular Board Meeting, August 5, 2013

Consideration of Approval of a Memorandum of Understanding with La Porte Independent School District to Continue the Operation of the

San Jacinto College Center at La Porte

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve the Memorandum of Understanding with La Porte ISD to continue to operate the San Jacinto College Center at La Porte, Texas. BACKGROUND La Porte Independent School District (LPISD) and San Jacinto Community College District (SJCCD) established a program in 2010 known as the San Jacinto College Center at La Porte. The Center was established for the provision of dual credit offerings to LPISD students, with the option to offer additional course offerings for all college students, including but not limited to, LPISD students. IMPACT OF THIS ACTION This action will continue the operation of the Center beginning August 8, 2013, and will continue in full force and effect until terminated by one or both parties. LPISD will provide the building; parking lot; bus service for dual credit students; internet access; furnishings; signage; utilities; custodial services; maintenance services; and a liaison to work with the College on the routine operation of the Center. In addition, LPISD will continue to pay for tuition and fees for LPISD dual credit students and will pay for or provide student textbooks for dual credit courses as authorized by the LPISD Board of Trustees. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) Dual credit students receive a waiver of 55% of the tuition and fees charged by San Jacinto College. The number of LPISD students taking classes at the Center has varied from 235 to 358 duplicated enrollments per semester. The goal is to increase enrollment for fiscal year 2013 – 2014. Operating costs of the Center are included in the operating budget of San Jacinto College Central. MONITORING AND REPORTING TIMELINE Upon request, reports will be jointly developed for presentation to the respective organization’s Board of Trustees. ATTACHMENTS Agreement between La Porte Independent School District and San Jacinto Community College District for the Purpose of Operating the San Jacinto College Center at La Porte, Texas

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Action Item “XIV“ Regular Board Meeting, August 5, 2013

Consideration of Approval of a Memorandum of Understanding with La Porte Independent School District to Continue the Operation of the

San Jacinto College Center at La Porte

RESOURCE PERSONNEL Pamela S. Campbell 281.991.2672 [email protected] Jaynie Mitchell 713.754.8411 [email protected]

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AGREEMENT BETWEEN

LA PORTE INDEPENDENT SCHOOL DISTRICT

AND


FOR THE PURPOSE OF OPERATING THE SAN JACINTO COLLEGE CENTER

AT LA PORTE, TEXAS

This Agreement is entered into between the San Jacinto Community College District (“SJCCD” or “College”), a public community college district established under Chapter 130 of the Texas Education Code and a political subdivision of the State of Texas, located at 4624 Fairmont Parkway, Pasadena TX 77504, and La Porte Independent School District (“LPISD” or “District”), a Texas public school district and political subdivision of the State of Texas, located at 1002 San Jacinto Street, La Porte, TX 77571 to establish a collaborative initiative of the College and the District to be located at 732 South Broadway Street, La Porte, TX 77571.

PROGRAM DESCRIPTION AND DEFINITIONS

This Agreement sets forth the terms and conditions by which LPISD and SJCCD will collaborate to continue a program to provide services through the establishment of the San Jacinto College Center at La Porte (henceforth referred to as “Center” or “the Center”). The Center will be established for the provision of dual credit offerings to LPISD students, with the option to offer course offerings for all college students including but not limited to, LPISD students.

The programs delineated above are defined as follows:

1. College Courses for Dual Credit – College level courses provided by SJCCD for LPISD students that also qualify for high school credit and to be provided at specific, agreed upon time periods. These courses are standard college courses, approved by the Texas Higher Education Coordinating Board, listed in the college catalog, and taught by SJCCD faculty that meet Southern Association of Colleges and Schools (SACS) requirements.

2. Course Offerings for All College Students – During the specific blocks of time agreed up by SJCCD and LPISD, only LPISD students will be served at the Center. SJCCD courses taught at the Center outside of specific blocks set aside for LPISD students will be open to eligible non-LPISD students.

BUILDING USAGE

1. Courses taken for Dual Credit: Continuation of current offerings to LPISD junior and senior students. Upon approval by the SJCCD and LPISD Boards of Trustees, SJCCD will offer college courses for dual credit that meet the requirements of 19 Texas Administrative Code 4.81 – 4.85. Junior level high school students may enroll in courses for dual credit only if they meet the requirements set forth in 19 Texas Administrative Code 4.85(2).

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2. Course Offerings for All College Students: Upon agreement by SJCCD and LPISD, other SJCCD courses may be offered at the Center during time blocks not reserved for exclusive use by LPISD dual credit students.

3. The teacher of record will administer grades to students who successfully complete courses for dual credit, which shall be recorded as the same grade on the LPISD and SJCCD student transcripts.

4. Students attending classes at the Center shall be subject to all academic policies of SJCCD and to all LPISD policies applicable to students.

LA PORTE INDEPENDENT SCHOOL DISTRICT RESPONSIBILITIES

LPISD will:

1. Provide the building and parking lot located at 732 South Broadway Street, La Porte, TX 77571 for the use of SJCCD for the Center where classes and other activities as defined herein will be conducted;

2. Provide bus service to and from the Center for LPISD Dual Credit students as required; 3. Work with SJCCD personnel to create a master list of eligible courses to be offered to LPISD

students at the Center (and in compliance with the Texas Education Code and Texas Administrative Code requirements applicable to Dual Credit Program Courses), to establish time periods for said courses to be offered;

4. Provide Internet access adequate to meet the needs of the Center; 5. Provide parking, furnishings, signage, and utilities adequate to meet the needs of the Center; 6. Provide adequate custodial services to maintain the Center 7. Provide any maintenance to the Center required; 8. Assign a liaison to work with SJCCD on the routine operation of the Center 9. Pay for tuition and fees and pay for or provide student textbooks for dual credit courses as

authorized by LPISD Board of Trustees.

SAN JACINTO COLLEGE DISRICT RESPONSIBILITIES SJCCD will: 1. Select, provide, supervise, and evaluate adequate, qualified faculty that meet the same

requirements as applicable to an instructor for any other similar College course that will meet the agreed upon programming of the Center;

2. Provide staffing to coordinate and manage the Center; 3. Pay cost of custodial services and utilities based on LPISD’s actual costs incurred. This amount

is estimated to be approximately $1,250 per month; 4. Provide technology (telephones, computers, network, printers) as necessary to support the

instructional needs of the Center, 5. Work with LPISD personnel to create a master list of eligible courses to be offered to LPISD

students at the Center (and in compliance with the Texas Education Code and Texas Administrative Code requirements applicable to Dual Credit Program Courses), to establish time periods for said courses to be offered;

6. Afford LPISD students enrolled in the Dual Credit courses the same or comparable support services that are offered to other SJCCD students;

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7. Assign a liaison to work with LPISD on the routine operation of the Center; 8. Waive 55% of the tuition and fees for courses taught per this agreement for dual credit.

TERMS OF AGREEMENT

The term of this Agreement shall be effective beginning August 8, 2013 and will continue in full force and effect until terminated by one or both parties.

LPISD and SJCCD personnel will meet as required to resolve any issues that arise during the implementation of services for LPISD students and SJCCD faculty.

Upon request, reports will be jointly developed by LPISD and SJCCD personnel for presentation to the respective organization’s Board of Trustees. Amendments to this agreement may be proposed and presented for approval at any time.

TERMINATION

This Agreement may be terminated hereof as follows:

This Agreement may be terminated by mutual agreement of both parties; or by either party, with or without cause, upon thirty-day (30) written notice to the other party. If this Agreement is terminated under any condition the effective date of termination will be the last day of the month of the semester then in session to enable completion of instructional delivery due to the students.

RECORD INFORMATION

SJCCD will conduct a criminal background check for each employee and volunteer assigned to work at the Center, and the background check must meet acceptable standards pursuant to SJCCD Board Policy, and comply with any requirements of Chapter 22, Subchapter C applicable for personnel who have continuing responsibilities with students, before an employee or volunteer works at the Center or future locations of the Center as may be established from time to time.

COMPENSATION

Neither party will be obligated to pay any compensation to the other under the terms of this Agreement except as noted for the pro-rata costs of custodial services and utilities.

Upon request, LPISD and SJCCD shall furnish to the other operating reports. Such reports shall include, but not be limited to, activity and enrollment reports, expense of operations, any outstanding issues, concerns, or proposed changes to the operations conducted at the Center, and any other information that the other party may require to comply with reporting requirements applicable to that entity.

RESOLUTION OF CONFLICTS OR OPERATIONAL ISSUES

Should concerns or issues arise, LPISD and SJCCD personnel assigned as liaisons for the operation of the Center will meet and discuss appropriate measures to resolve the issue(s). If the situation cannot be resolved by the appointed liaisons, the College President and the LPISD Superintendent

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shall be notified. A meeting with the appropriate staff will be arranged in an effort to achieve a mutually acceptable resolution.

RELATIONSHIP TO PARTIES

It is understood and agreed that neither LPISD nor SJCCD is the agent of the other party and that employees of LPISD shall not be considered employees of SJCCD and that SJCCD employees shall not be considered employees of LPISD. Except as expressly provided herein, neither party has the ability to bind the other party to contract or otherwise commit the other party under any third party agreement. LPISD will assume full responsibility for the actions of LPISD personnel while performing any services incidental to this Agreement and shall remain responsible for their compensation, supervision, and daily direction and control. SJCCD will assume full responsibility for the actions of SJCCD personnel while performing any services incidental to this Agreement and shall remain responsible for their compensation, supervision and daily direction and control. It is understood by the parties that the Associate Vice Chancellor for Educational Partnerships or designee will work together with the LPISD liaison, the College President, and LPISD Superintendent to carry out the terms of this Agreement.

NO WAIVER OF IMMUNITY

Neither LPISD nor SJCCD shall waive or relinquish any governmental immunities or defenses on behalf of themselves, their trustees, officers, employees, and agents as a result of the execution of this Agreement and performance of the functions or obligations described herein to the extent allowed by law.

AUTHORIZATION OF AGREEMENT

Each party represents and warrants to the other that the execution of this Agreement has been duly authorized, and that this Agreement constitutes a valid and enforceable obligation of said parties according to its terms.

NO WAIVER

No waiver of a breach of any provision of this Agreement shall be construed to be a waiver of any breach of any other provision. No delay in acting with regard to any breach of any provision shall be construed to be a waiver of such breach.

SEVERABILITY

In the event that anyone or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such as invalidity, illegality, unenforceability shall not affect any other provisions, and the Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in it.

THIRD PARTIES

Neither this Agreement, nor any term or provision hereof, nor any inclusion by reference shall be construed as being for the benefit of any party not in signatory hereto.

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NOTICE

Any notice required to be given under the provisions of this Agreement shall be in writing and shall be duly served when it shall be hand-delivered to the addresses set out below, or shall have been deposited, duly registered or certified, return receipt requested, in a United States Post Office addressed to the other party at the following addresses:

To La Porte Independent School District:

• La Porte Independent School District Attn: Superintendent of Schools 1002 San Jacinto Street La Porte TX 77571

To San Jacinto Community College District

• San Jacinto College Central Attn: Dual Credit Liaison 8060 Spencer Highway Pasadena TX 77505 And San Jacinto Community College District Attn: Director of Contracts and Purchasing 4624 Fairmont Parkway #201 Pasadena TX 77504

Any party may designate a different address by giving the other party ten days’ written notice in the manner provided above. NO ASSIGNMENT No assignment of this Agreement or of any duly or obligation of performance hereunder, shall be make in whole or in part by either party without the prior written consent of the other party. SECTION HEADINGS The headings of sections contained in this Agreement are for convenience only, and they shall not, expressly or by implication, limit, define, extend, or construe the terms of provisions of the sections of this Agreement.

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GOVERNING LAW This Agreement is made in Texas and shall be construed, interpreted, and governed by the laws of this state without regard to its conflicts of laws provisions. The parties consent to the jurisdiction and venue of the courts of Harris County, Texas, for any action under this Agreement. COMPLETE UNDERSTANDING This Agreement shall constitute the complete understanding of the LPISD and SJCCD as it pertains to the Center and the subject matter herein, and may not be modified in any manner without the express written consent of both parties. BUSINESS ETHICS During the course of fulfilling this Agreement, LPISD and SJCCD will maintain business ethics standards aimed at avoiding real, apparent, or legal impropriety or conflicts of interest. No substantial gifts, entertainment, payments, loans or other considerations beyond that which would be collectively categorized as incidental shall be made to any employees or officials of either party, its authorized agents and representatives, or to family members of any of them. At any time either party believes there may have been a violation of this obligation, the other party will be notified of the possible violation. Either party is entitled to request a representation letter from the other or its party to the other, or to its subcontractors or vendors, personnel, or its authorized agents and representatives. (Signature page for Agreement between La Porte Independent School District and San Jacinto Community College District for the Purpose of Continuing Operation of the San Jacinto College Center at La Porte, Texas) COUNTERPARTS This Agreement is executed in four (4) counterparts, each of which shall be considered an original and have the full force and effect of the original Agreement, but each of which shall constitute but one in the same instrument. La Porte Independent School District San Jacinto Community College District ________________________________ __________________________________ Mr. Lloyd Graham Date Brenda Hellyer, Ed.D. Date Superintendent Chancellor

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I.

Construction Request #1 - Method of Procurement and Funding for Phase II In-Fill Space (pgs. 2-3) 500,000$

TOTAL OF CONSTRUCTION REQUESTS 500,000

GRAND TOTAL: 500,000$

SAN JACINTO COMMUNITY COLLEGE DISTRICTCONSTRUCTION RECAP

AUGUST 5, 2013

CONSTRUCTION REQUEST PROJECTS

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Construction Request #1 Regular Board Meeting August 5, 2013

Consideration of Approval of Method of Procurement and Funding for Phase II In-Fill Space

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve the Job Order Contracting (JOC) procurement methodology and funding for a portion of the renovation of Phase II In-Fill space at Central, North, and South Campuses. BACKGROUND As facilities funded by the 2008 bond program are completed and occupied, existing square footage has become available for renovation, revitalizing and repurposing. This is a process referred to as “In-Fill”. Phase I In-Fill which consisted primarily of light renovations was accomplished last year. Phase II In-Fill is in the planning and design stage and includes moderate renovations which require permitting and design documents. Some of the Phase II work is more minor in nature and will not require design documents. It is proposed that the Board of Trustees approve use of the JOC procurement methodology for this project. Contracts utilized through cooperative contracts programs comply with the competitive procurement requirement in Section 44.031 of the Texas Education Code and is permitted through Section 791.001(g) of the Texas Government Code. Centennial Contractors and Construction Masters have contracts through the Choice Partners cooperative contracts program to provide JOC services, Contract Numbers 09/040JC-06 and 09/040JC-04 respectively. Horizon International Group has a contract through the BuyBoard cooperative contracts program to provide JOC services, Contract Number 392-12. Previously, the Board of Trustees approved $5,000,000 for in-fill work. It was anticipated at that time that the procurement method would be competitive sealed proposals. Subsequently, it was determined that JOC procurement was a more effective method for this portion ($500,000) of the $5,000,000 appropriation. IMPACT OF THIS ACTION This project will provide for the renovation of approximately 20,000 square feet of space across all three campuses. This reconditioned space will be used for different purposes, including instruction, offices and laboratory use. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) The estimated expenditure for this request is $500,000. This expenditure is funded by the 2008 Bond Capital Improvement Program. The College reserves the right to award a contract to and utilize multiple vendors to complete the project. MONITORING AND REPORTING TIMELINE

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Construction Request #1 Regular Board Meeting August 5, 2013

Consideration of Approval of Method of Procurement and Funding for Phase II In-Fill Space

All specified work is scheduled to be completed by Dec 31, 2013. ATTACHMENTS None RESOURCE PERSONNEL Bryan Jones 281.998.6343 [email protected] Randi Faust 281.998.6106 [email protected]

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I.

RFP 13-14 Media Streaming Services (pgs. 2-4) 50,000

TOTAL OF ALL BIDS 50,000

II.

Purchase Request #1 - Annual Renewals (pgs. 5-16) 42,012,114

Purchase Request #2 - Purchasing Cooperatives (pgs. 17-18) -

Purchase Request #3 - Oracle Licensing to Support Banner Environment (pgs. 19-20) 280,000

TOTAL OF PURCHASE REQUESTS 42,292,114

GRAND TOTAL: 42,342,114$

SOLE SOURCE VENDORS, COOPERATIVES, AND CONTRACT RENEWALS

SAN JACINTO COMMUNITY COLLEGE DISTRICTPURCHASE RECAP

AUGUST 5, 2013

EQUIPMENT, SUPPLIES & SERVICES BIDS

PURCHASE REQUESTS,

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RFP #13-14 Regular Board Meeting August 5, 2013

Consideration of Approval to Contract for Media Streaming Services

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve a contract to purchase media streaming services from Kaltura, Inc. for the College. BACKGROUND The Educational Technology (EdTech) department provides support for the integration of technology into instruction including the development and integration of video media. As demand increases for distance learning and supplemental material availability online for face-to-face classes, the College must have the ability to reliably and easily store and access video data. EdTech members currently utilize a small system set up by Information Technology Services (ITS). This system was designed to support the storage size that will be needed as demands grow but has limited upload capabilities which prevents easy access for faculty and provides no access to students. A request for proposals (RFP), Project Number 13-14, was issued to procure media streaming services. Three (3) responses were received, one of which was deemed as non-responsive. Two (2) responses were evaluated by a team consisting of EdTech, ITS and Computer Science staff and faculty who determined the proposal submitted by Kaltura, Inc. would provide the best value to the College. IMPACT OF THIS ACTION The acquisition of cloud-based media streaming services is necessary to support the continuing growth of instructional media and distance learning as well as media developed to support College departments, programs and initiatives. The current media server does not provide administrative capabilities necessary to allow various administrative user levels of access needed to support the variety of related uses. The current system also does not have the storage in place to support anticipated future growth. Finally, copyright and licensing is a strong concern and the current media server does not support digital rights management needed to ensure the College can protect or license resources as required. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) The estimated annual expenditure is $50,000. This expenditure is funded by the Distance Learning department’s 2012-2013 operating budget and subsequent year budgets, subject to approval by the Board. MONITORING AND REPORTING TIMELINE The initial award term will be for one (1) year, ending August 5, 2014, with the option to renew annually.

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RFP #13-14 Regular Board Meeting August 5, 2013

Consideration of Approval to Contract for Media Streaming Services

ATTACHMENTS Attachment 1 - Tabulation RESOURCE PERSONNEL Niki Whiteside 281.991.2660 [email protected] Randi Faust 281.998.6106 [email protected]

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Project Name Media Streaming ServicesProject Number RFP 13-14Number of Evaluators 6

Stated Criteria Criteria ExplanationTotal Points

AvailableCCC, In

c.

Kaltura

Sonic

Foundry

Qualifications and Experience of Firm

Firm’s references, experience, and reputation in regards to the required services

60 - 52.00 39.00

Project Understanding, Implementation & Management

Technical approach to the scope of services, breadth and depth of firm's understanding of requirements

120 - 105.00 79.00

Qualifications and Experience of Personnel

Professional experience and qualifications of the individuals assigned to the account

150 - 133.00 112.00

User RequirementsProposed solution's ease of use and requirements needed by Users of the system

120 - 107.00 89.00

Price ProposalFirm's ability to meet requirements within a competitive price

90 - 77.00 69.00

Web Demonstration

Most responsive and advantageous offers will interview with the evaluation committee

60 - 47.85 21.45

600 - 521.85 409.45

Final RankingTotal ScoreVendor Name

Total Points Received

KalturaSonic FoundryCCC, Inc. Non-responsive

409.45521.85

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ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve the following purchase requests which encompass the annual contract renewals and anticipated expenditures from current vendors in excess of $50,000 during the 2013-2014 fiscal year. Funds will not be expended until after the fiscal year 2013-2014 budget has been approved by the Board. Auxiliary Services $5,000,000 Barnes and Noble to provide bookstore operation services procured through RFP #07-21. This is the seventh year of a possible ten year contract. The estimated annual expenditure is $4,800,000. McLane Foodservice, Inc. to provide food and supplies for the Yum! brand franchises. The sole source number is 1306. The estimated annual expenditure is $110,000. Houston Coca-Cola Bottling Company to provide beverages, vending and pouring rights procured through RFP #09-27. This is the fifth year of a possible ten year contract. The estimated annual expenditure is $90,000 and is offset by rebates earned by the sale of products as well as an annual donation made to the Foundation as part of the overall contract. Continuing and Professional Development (CPD) $1,260,000 Development Dimensions International (DDI) to provide training materials and services for CPD courses. The sole source number is 1183. The estimated annual expenditure is $110,000. International Business Machines Corporation (IBM) to provide information assurance and security training services procured through the General Services Administration (GSA) purchasing cooperative, contract number GS-35F-4984H. The contract expires September 25, 2013 and is expected to renew for another term. The estimated annual expenditure is $525,000. The Quality Group to provide training materials and services for CPD courses. Agreement signed December 20, 2011. The estimated annual expenditure is $100,000. Lockheed Martin to provide information assurance and security training services procured through the GSA purchasing cooperative, contract number GS-23F-0113N. The contract expires January 14, 2018. The estimated annual expenditure is $525,000. Educational Technology $1,824,000 Blackboard to provide the annual software license and maintenance for the Blackboard online class delivery, web support services and emergency notification system. The sole source number is 1225. The estimated annual expenditure is $1,500,000.

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Blackboard Collaborate to provide the annual software license and maintenance for educational software. The sole source number is 1225. The estimated annual expenditure is $124,000. Smarthinking to provide the annual software license and maintenance for Smarthinking online tutoring services. The sole source number is 1224. The estimated annual expenditure is $135,000. Teaching Systems Inc. to provide Autodesk Design Institute term licenses and subscriptions. The sole source number is 1145. The estimated annual expenditure is $65,000. Facilities and Construction $10,310,000 Professional architectural, engineering and consulting services for construction projects funded by construction, grants and campus operating funds. These services are provided on an as-needed basis and procured as professional services.

ACR Engineering $150,000 Bay-IBI Group Architects $100,000 Building Exterior Solutions, LLC $25,000 Brooks & Sparks, Inc. $200,000 Civil Concepts $30,000 Clark-Tech Environmental Systems $50,000 Facility Programming & Consulting $250,000 HTS, Inc. Consulting $100,000 JDG Enterprises $50,000 Loflin Environmental Services, Inc. $15,000 M. Arthur Gensler Jr. & Associates $25,000 Morris Architects $25,000 Page Southerland Page $25,000 Robert Hansen & Associates $20,000 SEA $15,000

Professional architectural, engineering and consulting services related to bond construction projects funded by the 2008 Bond Capital Improvement Program.

ACR Engineering $200,000 Bay-IBI Group Architects $1,075,000 Building Exterior Solutions $450,000 Civil Concepts $50,000 Clark-Tech Environmental Systems $150,000 HTS, Inc. Consulting $300,000

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Loflin Environmental $65,000 Page Southerland Page $250,000 Robert Hansen & Associates $65,000 SEA $25,000

Amtech Elevator Services to provide elevator maintenance and repair services procured through the National Intergovernmental Purchasing Alliance (IPA) purchasing cooperative. The contract expires July 26, 2016. The estimated annual expenditure is $110,000. Automated Logic to provide heating, ventilation and air conditioning supplies procured through the Choice Partners purchasing cooperative, contract number 09/023DR-06. The contract expires June 15, 2014. The estimated annual expenditure is $50,000. Bio Landscape and Maintenance, Inc. to provide grounds keeping services procured through the Choice Partners purchasing cooperative, contract number 12/013KJ-01. The contract expires January16, 2014 and is expected to renew for another term. The estimated annual expenditure is $250,000. Centennial Contractors to provide job order contracting services, procured through the Choice Partners purchasing cooperative, contract number 09/040JC-06. The contract expires June 15, 2014. The estimated annual expenditure utilizing operating budget funds is $100,000 and an additional $150,000 utilizing 2008 Bond funds. Construction Masters of Houston to provide job order contracting services, procured through the Choice Partners purchasing cooperative, contract number 09/040JC-04. The contract expires June 15, 2014. The estimated annual expenditure utilizing operating budget funds is $250,000 and an additional $250,000 utilizing 2008 Bond funds. City of Houston to provide impact fees, boiler renewals, permits, inspection fees, water and sewer services. This is as a sole source provider in a regulated market. The estimated annual expenditure is $220,000. City of Pasadena to provide trash removal, water and sewer services. This is as a sole source provider in a regulated market. The estimated annual expenditure is $700,000. Dealers Electrical Supply Company to provide lighting supplies procured through the First Choice purchasing cooperative, contract number FC1909. The contract expires May 31, 2016. The estimated annual expenditure is $80,000. Gold Star Petroleum, O’Rourke Petroleum, Petroleum Wholesale, Apache Oil and Suncoast Resources Inc. to provide gasoline and diesel fuel. Fuel purchases are exempt from competitive sourcing per section 44.031 of the Texas Education Code. The combined estimated annual expenditure for all vendors is $200,000.

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Grainger to provide maintenance, repair and operational equipment and supplies for general use and Bond projects procured through the TXMAS purchasing cooperative, contract number 2-539030-18. The contract expires February 28, 2014 and is expected to renew for another term. The estimated annual expenditure is $250,000. Home Depot to provide maintenance, repair and operational equipment and supplies procured through the U.S. Communities purchasing cooperative, contract number 11019-RFP. The contract expires July 31, 2014. The estimated annual expenditure is $50,000. Hunton Trane to provide heating, ventilation and air conditioning maintenance services, procured through the TCPN purchasing cooperative, contract number R5045. The contract expires September 30, 2017. The estimated annual expenditure is $200,000. Nalco to provide water treatment services and supplies, procured through the TPASS purchasing cooperative, contract number 885-M1. The contract expires August 31, 2014. The estimated annual expenditure is $95,000. Service Solutions Corporation (SSC) to provide custodial services procured through the BuyBoard purchasing cooperative, contract number 389-11. The contract expires November 30, 2014. The estimated annual expenditure is $3,000,000. Siemens Building Technologies, Inc. to provide fire alarm, inspection and life safety systems procured through the TXMAS purchasing cooperative, contract number TXMAS-8-84030. The contract expires March 30, 2014 and is expected to renew for another term. The estimated annual expenditure is $120,000. Siemens Building Technologies, Inc. to provide maintenance and energy management systems, products and services procured through the TXMAS purchasing cooperative, contract number TXMAS-7-03FAC060. The contract expires March 30, 2014 and is expected to renew for another term. The estimated annual expenditure is $200,000. Simplex Grinnell to provide fire protection system inspections and supplies procured through the TXMAS purchasing cooperative, contract number 5-03FAC010-3. The contract expires June 26, 2018. The estimated annual expenditure is $75,000. Texan Floor Services, Ltd. to provide flooring supplies and installation procured through the TXMAS purchasing cooperative, contract number 9-72IA010-9. The contract expires June 20, 2015. The estimated annual expenditure is $100,000. Voss Lighting to provide lighting supplies procured through the TCPN purchasing cooperative, contract number R5056. The contract expires April 30, 2014. The estimated annual expenditure is $150,000.

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Fiscal Affairs $1,858,296 Bill Beatty Insurance Agency (Chicago Insurance Co.) to provide Student Professional Liability Insurance. The sole source number is 1152. The estimated annual premium is $50,000. Claims Administrative Services, Inc. to provide workers’ compensation insurance procured through an interlocal agreement. The annual fixed cost for one year is $51,236 with a claims liability not to exceed $323,296. Daniel J. Snooks to provide legal services. Legal services are exempt from competitive procurement laws pursuant to Section 44.031(f) of the Texas Education Code. The estimated annual expenditure is $50,000. Harris County Appraisal District to provide property tax collections processing fee. The sole source number is 1115. The estimated annual expenditure is $650,000. Patton Boggs LLP to provide legislative liaison services. The estimated annual expenditure is $100,000. Thompson & Horton LLP to provide legal services. Legal services are exempt from competitive procurement laws pursuant to Section 44.031(f) of the Texas Education Code. The estimated annual expenditure is $350,000. Texas Association of Community Colleges (TACC) for annual membership dues and building and mathways assessment fees. The sole source number is 1116. The estimated annual expenditure is $100,000. Touchnet to provide the software license and annual maintenance for Touchnet Payment and Bill-Pay Suites software as well as the newest modules, Market Place and Sponsor Point. The newest components were awarded through RFP #12-02 and the renewal of the existing components is covered under sole source number 1214. The estimated annual expenditure is $235,000. General Operations $9,252,000 AceMart to provide culinary and break room supplies and equipment procured through the TXMAS purchasing cooperative, contract number 9-73020. The contract expires January 31, 2014 and is expected to renew for another term. The estimated annual expenditure is $50,000. Acetylene Oxygen Company to provide welding consumables for instructional programs, procured through the Choice Partner purchasing cooperative. The estimated annual expenditure is $100,000. Alternative Communication Services to provide remote communication access real-time translation (CART) services to employees and students with disabilities in an office or classroom

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environment and during college related activities procured through RFP #11-24. This is the third year of a possible five year contract. The estimated annual expenditure is $285,000. B & H Photo and Video to provide photo supplies and equipment procured through the TXMAS purchasing cooperative, contract number 8-75010. The contract expires October 15, 2013 and is expected to renew for another term. The estimated annual expenditure is $120,000. CDW-G to provide annual software maintenance licenses, computer supplies, and equipment, procured through multiple cooperative contracts: TCPN contract number R5106, expires October 2016; National IPA contract #RFP083052 expires August 2018; Department of Informational Resources (DIR) contract number DIR-SDD-1381 expires June 2014; DIR contract number DIR-SDD-1325 expires February 2014; and DIR contract number DIR-SDD-1364 expires May 5, 2014. The estimated annual expenditure is $250,000. CenterPoint Energy Resources to provide natural gas services. The estimated annual expenditure is $250,000. Communication Axess Ability Group (CAAG) to provide educational auxiliary services to students with disabilities procured through RFP #11-16. This is the third year of a possible five year contract. The estimated annual expenditure is $200,000. Constellation New Energy to provide electricity services procured through RFP #09-40. The contract expires December 2014 and includes five percent green energy. The estimated annual expenditure is $3,300,000. Fisher Scientific to provide science and lab supplies and equipment procured through the Provista purchasing cooperative, contract number MR91000-2009. The contract expires October 31, 2014. The estimated annual expenditure is $175,000. Garcia Turnbull, LLC to provide catering services for the childcare facilities procured through RFP #10-09. This is the fourth year of a possible four year contract. The estimated annual expenditure is $50,000. Gulf Coast Trophies to provide awards and trophies procured through the Region 5 ESC purchasing cooperative. The contract expires June 30, 2014. The estimated annual expenditure is $50,000. Harris County FWSD No. 51 to provide water and sewer services. This is as a sole source provider in a regulated market. The estimated annual expenditure is $150,000. Haworth and Furniture Marketing Group, Inc. (FMG) to provide furniture and installation services procured through purchasing cooperatives. The Haworth U. S. Communities contract number 4400003402 expires December 31, 2016 and the FMG TXMAS contract number TXMAS-3-711050 expires December 31, 2013 and is expected to renew for another term. The estimated annual expenditure is $575,000.

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Holiday Chevrolet to provide three new Chevrolet Tahoe police package vehicles procured through the Tarrant County cooperative contracts program, contact number 2012-151. The contract expires September 2014. The estimated expenditure is $81,000. J.W. Drouin & Associates DBA J. Harding & Company to provide apparel products procured through the Choice Partners purchasing cooperative, contract number 11/056LB-14. The contract expires October 17, 2013 and is expected to renew for another term. The estimated annual expenditure is $75,000. Konica Minolta to provide leased copiers procured through the DIR purchasing cooperative, contract number DIR-SDD-1673. The contract expires April 26, 2015. The estimated annual expenditure is $310,000. Laerdal Medical Corporation to provide medical equipment and supplies procured through purchasing cooperatives. The First Choice Cooperative (FCC) contract number FC1544 expires December 31, 2013 and is expected to renew for another term. The BuyBoard contract numbers 363-10 and 374-11 expire March 31, 2014 and May 31, 2014 respectively. The estimated annual expenditure is $400,000. M&A Technology to provide computer supplies and equipment procured through purchasing cooperatives. TCPN contract number R5111 expires October 31, 2013 and is expected to renew for another term. Region 5 ESC cooperative contract expires August 31, 2013 and is expected to renew for another term. The estimated annual expenditure is $50,000. Matheson Tri-Gas to provide welding and medical gases procured through the Educational and Institutional (E&I) purchasing cooperative, contract number CNR-01120. The contract expires October 31, 2014. The estimated annual expenditure is $100,000. Meador Staffing Services, Inc. to provide temporary personnel agency services procured through RFP #11-15. This is the third year of a possible five year contract. The estimated annual expenditure is $950,000. McBain Systems to provide Leica Microsystems microscopes procured through the TPASS purchasing cooperative, contract number 490-M2. The contract expires May 31, 2014. The estimated annual expenditure is $50,000. North Shore Supply to provide steel supplies for instructional programs procured through Bid #11-07. This is the fourth year of a possible four year contract. The estimated annual expenditure is $75,000. Office Max to provide general office supplies procured through the Purchasing Solutions Alliance (PSA) purchasing cooperative, contract number 13-100. The contract expires May 18, 2015. The estimated annual expenditure is $600,000. Popular Embroidery Designs to provide promotional materials and products procured through the Choice Partners purchasing cooperative, contract number 11/056LB-16. The contract expires

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October 17, 2013 and is expected to renew for another term. The estimated annual expenditure is $300,000. Pocket Nurse to provide medical equipment and supplies procured through the Region 5 ESC purchasing cooperative. The contract expires June 30, 2014. The estimated annual expenditure is $65,000. Sierra Trailways to provide charter bus services procured through RFP #12-10. This is the second year of a possible three year contract. The estimated annual expenditure is $190,000. Southern Computer Warehouse (SCW) to provide computer supplies and equipment procured through purchasing cooperatives. DIR contract numbers DIR-SDD-1364 and DIR-SDD-1933 expire May 5, 2014 and November 9, 2016 respectively. BuyBoard contract number 409-12 expires October 31, 2015. Region 5 ESC contract expires August 31, 2013 and is expected to renew for another term. The estimated annual expenditure is $150,000. Texas Engineering Extension Service (TEEX) to provide emergency response personnel with practical training under real fire conditions. The sole source number is 1367. The estimated annual expenditure is $81,000. Verizon Wireless to provide wireless phone service for approximately 250 phone lines procured through the General Services Administration (GSA) Federal Supply Schedule purchasing cooperative, contract number GS-35F-0119P. The contract expires December 2, 2013 and is expected to renew for another term. The estimated annual expenditure is $95,000. United States Postal Services for the campus post offices and mailing services. The sole source number is 1106. The estimated annual expenditure is $50,000. Ward’s Natural Science Est. to provide science and lab supplies and equipment procured through the BuyBoard purchasing cooperative, contract numbers 407-12 and 414-12. The contracts expire October 31, 2015 and March 31, 2016 respectively. The estimated annual expenditure is $75,000. ITS $9,377,700 Acquia to provide the College with a hosted Drupal Platform for its website. The sole source number is 1378. The estimated annual expenditure is $55,000. AT&T to provide internet access and telephone services procured utilizing multiple DIR purchasing cooperative contracts. The estimated annual expenditure is $196,000. Apple, Inc. to provide computers, computer supplies and equipment procured through the DIR purchasing cooperative, contract number DIR- SDD-2068. The contract expires February 8, 2017. The estimated annual expenditure is $200,000.

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Computer Lab Solutions to provide software, maintenance and evaluation tools. The sole source number is 1329. The estimated annual expenditure is $60,000. Dell Financial Services, LLC to provide computer leasing and equipment procured through the DIR purchasing cooperative, contract number DIR-SDD-1951. The contract expires January 19, 2017. The estimated annual expenditure is $2,200,000. Dell Marketing, LP to provide computer supplies and Microsoft license agreements procured through the DIR purchasing cooperative, contract number DIR-SDD-1951. The contract expires January 19, 2017. The estimated annual expenditure is $900,000. Ellucian to provide the annual software license and maintenance for the Banner software system procured through the Texas A&M Corpus Christi Texas Connection Consortium inter-local agreement. Additional services include Banner training and consultation services. The sole source number is 1232. The estimated annual expenditure is $160,000. Gartner to provide subscription IT support services procured through the DIR purchasing cooperative, contract numbers DIR-SDD-1595 and DIR-SDD-1905. The contracts expired September 20, 2014 and October 1, 2014 respectively. The estimated annual expenditure is $97,100. Information Builders to provide software maintenance for the Webfocus programs. The sole source number is 1269. The estimated annual expenditure is $99,600. Layer3 Communications, LLC to provide software, hardware, products, services and maintenance for equipment including Juniper, Avaya and Aruba, network data switch gear and wireless access points procured through the DIR purchasing cooperative, contract number DIR-SDD-1467. The contract expires September 9, 2014. The estimated annual expenditure is $405,000. Lan Walton to provide information technology consulting services procured as a professional service . The estimated annual expenditure is $760,000. Liebert Global Services, Inc. to provide server room monitoring and preventative maintenance services. The sole source number is 1188. The estimated annual expenditure is $50,000. Mythics, Inc. to provide the Oracle annual software licenses procured through the DIR purchasing cooperative, contract DIR-VPC-03-018. The contract expires April 20, 2014. The estimated annual expenditure is $315,000. Network Cabling Services (NCS) to provide audio video installation and equipment and AMX projects to be done on North and South Campus, procured through the TCPN purchasing cooperative, contract number R5168. The contract expires April 30, 2015. The estimated annual expenditure is $2,000,000.

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PeopleAdmin to provide annual software licenses and maintenance for the PeopleAdmin Enterprise software suite. The sole source number is 1198. The contract expires February 1, 2013. The estimated annual expenditure is $75,000. Petrosys Solutions, Inc. to provide maintenance for Oracle Sun products and for the purchase of new servers to support the Banner system procured through the DIR purchasing cooperative, contract DIR-SDD-1729. The contract expires November 10, 2015. The estimated annual expenditure is $360,000. SHI Government Solutions, Inc. to provide Adobe license agreements and products procured through the DIR purchasing cooperative, contract number DIR-SDD-2018. The contract expires March 8, 2017. The estimated annual expenditure is $150,000. SuccessFactors, Inc. to provide maintenance and implementation for the performance and talent management hosted software system. The sole source number is 1115. The estimated annual expenditure is $515,000. Texas A&M University Corpus Christi to provide access to the Trans-Texas Videoconference Network (TTVN) procured through an interagency contract. The estimated annual expenditure is $600,000. TW Telecom of Texas, LLC to provide internet access procured through the DIR purchasing cooperative, contract number TEX-AN-NG-CTSA-006. The contract expires August 4, 2016. The estimated annual expenditure is $180,000. Lease Agreements $570,118 Alta Crossing Apartments, utilized to house North campus Women’s Basketball student athletes. The total apartment lease payment is $53,000 for a ten month term. Bay Plaza Office Building, Ltd. – 711 West Bay Area Boulevard, Webster, utilized by CPD as a training facility. The rental payment for the remainder of the lease term is $60,817. The term of the lease is June 1, 2009 through May 31, 2014. Beamer Place Apartments, utilized to house South campus Men’s Soccer and Women’s Softball student athletes. The total apartment lease payment is $96,800 for a ten month term. Clayton Interest LP – 3234 East Pasadena Freeway, Pasadena, utilized by the maritime training program. The annual lease payment is $93,600. The term of the lease is January 1, 2010 through December 14, 2014. College View Apartments, utilized to house Central campus Women’s Volleyball student athletes. The total apartment lease payment is $55,980 for a twelve month term.

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Pearland Chamber of Commerce – 6117 Broadway, Pearland, utilized by the small business development office. The rental rate for the remainder of the lease term is $36,086 gross, $33,115 net. The term of the lease is June 1, 2012 through May 31, 2015. Stone Park Apartments, utilized to house North campus Men’s Baseball student athletes. The total apartment lease payment is $89,550 for a ten month term. The Plaza at San Jacinto College apartments, utilized to house Central campus Men’s Basketball student athletes. The total apartment lease payment is $77,256 for a twelve month term. Library Services $550,000 Amigos Library Services, CollegeSource, Inc., Thomson/Gale, Infobase Publishing, Journal Storage, NewsBank, Inc., Online Computer Library Center, Inc., Oxford University Press, R.R. Bowker, LLC, Springshare, Inc., and various other vendors to provide access to digital library databases. Library purchases are exempt from competitive sourcing as stated in the Texas Education Code Section 44.0311(c) and Section 130.0101. The estimated annual expenditures for the databases are $145,000. Baker & Taylor, Inc., Schroeder’s Book Haven, Thomson/Gale, West Group, and various other vendors to provide library books, equipment, and supplies. Library purchases are exempt from competitive sourcing as stated in the Texas Education Code Section 44.0311(c) and Section 130.0101. The estimated annual expenditure is $230,000. EBSCO Subscription Services to provide access to digital library databases. Library purchases are exempt from competitive sourcing as stated in the Texas Education Code Section 44.0311(c) and Section 130.0101. The estimated annual expenditures for the databases are $120,000. Innovative Interfaces Inc. to provide the annual software licenses and maintenance for the Millennium Integrated library system. The sole source number is 1387. The estimated annual expenditure is $55,000. Marketing $2,020,000 Academic Marketing Services LLC (formerly Grand River Printing) to provide access, printing and mailing of CareerFocus, a marketing publication. The sole source number is 1236. The estimated annual expenditure is $285,000. Esparza Advertising to provide media planning advertising services in traditional markets procured through RFP #10-13. This is the fourth year of a possible five year contract. The estimated annual expenditure is $900,000. Houston Chronicle to provide advertising services for marketing and legal notices posted by the College. The sole source number is 1194. The estimated annual expenditure is $335,000.

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Steel Digital Studios to provide digital advertising and search engine optimization procured through RFP #10-14. This is the fourth year of a possible year five year contract. The estimated annual expenditure is $500,000.

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Purchase Request #2 Regular Board Meeting August 5, 2013

Consideration of Approval of Purchasing Cooperatives

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve utilization of purchasing cooperatives on an as-needed basis for authorized expenditures for the fiscal year 2013-2014. BACKGROUND The College participates in various purchasing cooperatives, group purchasing organizations, government purchasing alliances, interagency agreements, bids and contracts both in and out of the State of Texas. The purpose of the cooperatives is to provide lower prices and better quality products for educational institutions belonging to the cooperatives and allows the College to take advantage of leveraged buying available through these various agreements. The contracts awarded through these cooperatives are competitively bid and comply with the State of Texas competitive bidding requirements. IMPACT OF THIS ACTION The purchase of products and services through competitively bid purchasing cooperatives allows the College to leverage our buying power by pooling the purchasing volume of multiple governmental and educational institutions in order to obtain the best value for the cooperative members. Utilizing these competitively bid contracts also saves time and money as these contracts are readily available for use when a need arises and precludes the requirement to initiate a formal solicitation process. Buying through the cooperatives meets the requirements of the State bidding laws and college purchasing policies. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) Items purchased through the cooperatives will be procured utilizing individual departmental budgets. MONITORING AND REPORTING TIMELINE None ATTACHMENTS Attachment 1 - List of Purchasing Cooperatives RESOURCE PERSONNEL Kenneth Lynn 281.998.6303 [email protected] Ann Kokx-Templet 281.998.6103 [email protected]

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Consideration of Approval of Purchasing Cooperatives

Attachment #1 – List of Interlocal Purchasing Cooperatives City of Houston and Metropolitan Transit Authority

Claims Administrative Services (CAS)

Educational & Institutional Cooperative Purchasing (E&I)

First Choice Cooperative (FCC)

Harris County Department Education (HCDE)

Houston-Galveston Area Council (H-GAC)

Horizon Resource Group

MHA – Managed Healthcare Associates, Inc.

National Association of Educational Procurement (NAEP)

National Joint Powers Alliance (NJPA)

National IPA

National Joint Powers Alliance (NJPA)

Provista

Purchasing Solutions Alliance (PSA)

Region 2 Education Service Center (ESC)



State of Texas Cooperative Purchasing Program

Tarrant County Cooperative Purchasing Program

Texas Association of Public Educators (TAPE)

Texas Association of School Boards (TASB) - BuyBoard

Texas Department of Information Resources (DIR)

Texas Interlocal Purchasing System (TIPS/TAPS)

Texas Investment Provider Selection Committee (TIPSC)

Texas Multiple Award Schedule (TXMAS)

Texas Procurement and Support Services (TPASS)

Texas State Management Travel Program (TSTMP)

The Cooperative Purchasing Network (TCPN)

U.S. Communities Government Purchasing Alliance

U.S. General Services Administration (GSA)

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Consideration of Approval to Purchase Oracle Licensing to Support the Banner Environment

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve the purchase of ImageNow from Perceptive Software LLC to support self service document scanning for Financial Aid. BACKGROUND The Banner system is an Enterprise Resource Planning (ERP) system that supports the College’s student services and administrative functions. The College initially installed Banner in 2001. Since then, there have been a number of software and technical changes to the Banner product and partner products that the College has not implemented. In 2011, the College conducted a Banner system capability review. The review analyzed the gap between what was installed at the College, the College’s strategic goals, and the changing needs of student and administrative support. A recommendation of this review is to implement automation and student self-service capabilities for Financial Aid, thereby reducing processing time and eliminating unnecessary manual work. IMPACT OF THIS ACTION The purchase of the ImageNow software will allow students applying for Financial Aid to upload scanned verification documents directly into the College’s system using a website, serving students at a distance, eliminating the need to visit the College and stand in-line. This could potentially serve 35,000 applicants per year. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) The total expenditure for this purchase is estimated to be $250,000, including professional services and an annual maintenance cost of $30,000, and will be procured from Perceptive Software LLC, Inc utilizing the DIR contract number DIR–SDD-1753. The expenditure will be funded by the ITS operating budget 2012-2013. MONITORING AND REPORTING TIMELINE None ATTACHMENTS None

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Consideration of Approval to Purchase Oracle Licensing to Support the Banner Environment

RESOURCE PERSONNEL Rob Stanicic 281-929-4644 [email protected] Suzanne DeBlanc 281-998-6337 [email protected] Ann Kokx-Templet 281.998.6103 [email protected]

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Item “A” Regular Board Meeting August 5, 2013

Approval of the Minutes for the July 15, 2013 Board Workshop and Regular Board Meeting

RECOMMENDATION The Chancellor requests that the Board of Trustees approve the minutes for the July 15, 2013, Board Workshop and Regular Board Meeting.

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San Jacinto College District Board Workshop July 15, 2013

District Administration Building, Suite 201

MINUTES

Board Workshop Attendees:

Board Members: Marie Flickinger (MF), Dan Mims (DM), John Moon, Jr. (JM), Keith Sinor (KS), Larry Wilson (LW), Dr. Ruede Wheeler (RW) Chancellor: Brenda Hellyer (BLH) Others: Ken Lynn (KL), Allatia Harris (AH) Absent: Brad Hance (BH)

Agenda Item: Discussion/Information


Workshop began at 5:00 p.m.

II. Strategic Plan and Annual Priorities

BLH reviewed the updated strategic plan and annual priorities process for 2013 – 2014. The annual priorities are tied to operational goals. Detailed actions and measures will be developed by the members of the Strategic Leadership Team and their other team members. The Board supported extending the 2010 – 2013 strategic plan through 2015, with the following revisions:

Goal 2: P-16 Pipeline Strategy 3: Explore and define University Center partnerships and options. Goal 3: Workforce and Economic Development Strategy 3: Enhance noncredit/credit career pathways and expand contract training to serve local industry better.

The Board will move to approve the final annual priorities and updated strategic plan at the August 5th Board Meeting.

III. Budget Review KL reviewed the budget for 2013 – 2014. The Board supports continuing to budget

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conservatively and to maintain the same total tax rate. The final budget will be reviewed at the August 5th Board Workshop and approved at the Regular Board Meeting.

IV. Generation Park BLH reviewed demographic study previously presented on March 4, 2013 by Terry Phillips with Facility Programming. AH reviewed targeted student markets and program considerations. The Board requests BLH and KL continue to explore and research options.

V. Calendar - ACCT Leadership Congress - Community College Times Top 100 List - November Board Meeting

o Change from November 4th to November 11th

VI. Adjournment Workshop adjourned at 6:57 p.m.

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Dan Mims, Chair Larry Wilson, Vice ChairJohn Moon, Jr., SecretaryKeith Sinor, Assistant SecretaryMarie FlickingerDr. Ruede Wheeler

Absent:

Chancellor:

Others Present: Amy Ammerman Conrad RamquistAmanda Booren Shelley RinehartPam Campbell Frank RizzoJuan Carreon Ron RuckerMel Cowart Shawn SilmanSteve Cowart Kelly SimonsTeri Crawford Danny SnooksSerita Dickey Tadd TellepsenGary Friery Eddie WellerTerry Hargus Nate WigginsAllatia Harris Van WiggintonJoseph Hebert Joanna ZimmermanBrenda JonesBryan JonesMichael KaneRuth KeenanKory KoehlerMatt LocusLarry LogsdonKen LynnGail MasonKevin McKissonKerry MixKevin MorrisCatherine O'BrienJeff ParksBill PickavanceBill Raffetto

SAN JACINTO COLLEGE DISTRICTBOARD MEETING MINUTES

The Board of Trustees of the San Jacinto Community College District met at 7:00 p.m., Monday, July 15, 2013, in Room 104 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas, for the Regular Board Meeting.

July 15, 2013

Brenda Hellyer

Board of Trustees:

Brad Hance

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Hearing of Citizens:

Motion 9451

Motion Carried.

Yeas: Flickinger, Moon, Jr., Sinor, Wilson, WheelerNays: None

None.

Motion was made by Marie Flickinger, seconded by Dr. Ruede Wheeler to approve an amendment to the 2012-2013 budget for restricted revenue and expenses relating to federal and state grants.

Budget Amendments

Chair Dan Mims called the regular meeting of the Board of Trustees to order. The invocation was given by Teri Crawford, the pledge to the American flag and the pledge to the Texan flag were led by Larry Wilson.

Communications to the Board:

1. Dan Mims recognized Marie Flickinger for her time spent as Board Chair on the Board of Trustees of San Jacinto College District. Ruth Keenan recognized Ms. Flickinger for her dedication and work with the San Jacinto College Foundation. Eddie Weller spoke of his history with Ms. Flickinger and voiced his respect for her. He recently documented this in a chapter he wrote called “Marie Flickinger: The ‘Tar Wars’ Fight Over the Brio Toxic Waste Site,” from the book Never Without Honor: Studies in Courage in Tribute to Ben H. Procter . 2. Allatia Harris recognized Conrad Ramquist and Matt Locus for Receiving the NJCAA Athletes of Distinction - Academic Student Athletes Award.3. Allatia Harris recognized Nate Wiggins and Gail Mason for their work with the NASA Microgravity University Minority Serving Institutions and Community Colleges. 4. Teri Crawford recognized Catherine O’Brien for Receiving the Texas Community College Instructional Administrators 2013 Ray Williams Outstanding Leadership Award.5. Ruth Keenan introduced Juan Carreon with Union Pacific Railroad who presented a check to the San Jacinto College Foundation. 6. Ruth Keenan introduced Mel Cowart and Steve Cowart who made a donation to the San Jacinto College Foundation through the Mel, Mary and Steve Cowart Scholarship Fund.

1. Chris Duke thanked the Board for the plant sent in memory of his mother Beverly Duke-Stone. 2. Betty Downs thanked the Board for the plant sent in memory of her husband William “Bill” Downs.

Special Announcements, Recognitions, and Presentations:

Student Success Presentation

Teri Crawford showed a clip from an episode of television show Viva Houston on ABC Channel 13. Host Eric Barajas interviewed Phi Theta Kappa students Kevin Castillo and Vanessa Gonzales, highlighting their hard work and dedication to education at San Jacinto College District.

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Motion 9452

Motion Carried.


Motion 9453

No Vote Needed.

Motion 9454

Motion Carried.


Motion 9455

Construction Request #1 - 160,000.00$ Reimburse Clear Brook City Municipal Utility District

Grand Total 160,000.00$ Motion Carried.

Yeas: Moon, Jr., Sinor, Wilson, WheelerNays: None

Motion 9456

CMR #13-12 619,273.00$ Construction Manager-at-Risk for Maritime Center Project

Construction Request #2 - Additional funds for furniture consulting services 25,000.00$


Yeas: Flickinger, Moon, Jr., Sinor, Wilson, Wheeler

Marie Flickinger abstained from voting on CR#1 so item was pulled from the Construction Requests to be voted on seperately. Motion was made by Keith Sinor, seconded by Larry Wilson, to approve the following construction request:

Construction Request #1

Motion was made by Larry Wilson, seconded by John Moon, Jr., to approve a ratification of a lease for a training simulator with the Houston Pilots Association. Training Simulator -

Houston Pilots

Informational Item. As Chairman, Dan Mims will serve on both the Building and Finance Committee.Building Committee: Ruede Wheeler, John Moon Jr., Larry WilsonFinance Committee: Marie Flickinger, Brad Hance, Keith SinorFoundation Board of Directors: Brad Hance, Larry Wilson

Board Committees and Foundation Assignments

Motion was made by Dr. Ruede Wheeler, seconded by John Moon, Jr., to approve the policy on Substantive Change on second reading. Substantive Change

Policy - 2nd Reading

Motion was made by Dr. Ruede Wheeler, seconded by Keith Sinor, to approve the following construction requests:Construction

Requests

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Nays: None

Motion 9457

RequestsPurchase Request #1 - 315,000.00$ Method of Procurement and Funding for Maritime Training FacilityPurchase Request #2 - 146,674.00$ Renew Contract for Flood InsurancePurchase Request #3 - 140,000.00$ Additional Funds for Media Planning and Advertising ServicePurchase Request #4 - 132,000.00$ Assessment Tests Purchase Request #5 - 97,108.00$ Renew Student Athletic and Catastrophic Accident InsurancePurchase Request #6 - 59,900.00$ Grant Writing Assistance Services Purchase Request #7 - 50,000.00$ Renew Contract for Interpreting Services for Additional Funds and Contract Renewal for Interpreting Services



Motion 9458Consent Agenda

Approval of the 2012 - 2013 Budget TransfersApproval of the Personnel RecommendationsApproval of the Affiliation AgreementsApproval of the next regular meeting - August 5, 2013

Motion Carried.Yeas: Flickinger, Moon, Jr., Sinor, Wilson, Wheeler

Nays: None

Adjourned Regular Board Meeting: 8:00 p.m.

Motion was made by Larry Wilson, seconded by Dr. Ruede Wheeler, to approve the consent agenda.Approval of the minutes for the June 3, 2013 Workshop and Board Meeting

Motion was made by John Moon, Jr., seconded by Keith Sinor, to approve the following non-construction requests:Non-Construction

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Item “B” Regular Board Meeting August 5, 2013

Consideration of Approval of Budget Transfers

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve budget transfers for 2012-2013 which have been made in accordance with State accounting procedures. BACKGROUND Adoption of the budget by the Board of Trustees in August of each year serves as the authorization to expend funds for the next fiscal year. The budget is adopted by functional classification (or cost elements: Instruction, Academic Support, Student Services, Institutional Support, and Operation and Maintenance of Plant) as defined by the National Association of College and University Business Officers (NACUBO). Realizing that the budget is a viable document that reflects the evolving needs of the College in terms of meeting goals and objectives, occasional movement of budgeted funds between cost elements is desirable and warranted. The budget transfers under consideration represent previously authorized expenditures that are requested to be reclassified from one cost element to another cost element. IMPACT OF THIS ACTION Approval of the budget transfers will allow the College to more effectively utilize existing resources in fulfilling its instructional objectives. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) None – reclassification of existing authorizations. MONITORING AND REPORTING TIMELINE None ATTACHMENTS Attachment 1 – Budget Transfers RESOURCE PERSONNEL Ken Lynn 281.998.6306 [email protected] Mini Izaguirre 281.998.6347 [email protected]

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Attachment 1 – Budget Transfers

ELEMENT OF COST DEBIT CREDITDISTRICT

INSTRUCTION - 84,825 PUBLIC SERVICE - - ACADEMIC SUPPORT 850 - STUDENT SERVICES - - INSTITUTIONAL SUPPORT 140,327 65,487 PHYSICAL PLANT - - AUXILIARY ENTERPRISES - -

CENTRALINSTRUCTION 12,012 - PUBLIC SERVICE - - ACADEMIC SUPPORT - 364 STUDENT SERVICES - - INSTITUTIONAL SUPPORT - 8,500 PHYSICAL PLANT - - AUXILIARY ENTERPRISES - -

NORTHINSTRUCTION 17,567 - PUBLIC SERVICE - - ACADEMIC SUPPORT 1,691 - STUDENT SERVICES - 1,355 INSTITUTIONAL SUPPORT - 14,125 PHYSICAL PLANT - - AUXILIARY ENTERPRISES - -

SOUTHINSTRUCTION 32,665 252 PUBLIC SERVICE - 1,700 ACADEMIC SUPPORT 850 20,000 STUDENT SERVICES 5,783 15,136 INSTITUTIONAL SUPPORT - - PHYSICAL PLANT - - AUXILIARY ENTERPRISES - -

211,745 211,745

These transfers reflect adjustments of budgetary allocations betweencampuses and departments.

DISTRICT52,449 ADDITIONAL LMS USERS52,449$

SOUTH20,000 PART-TIME LAB TECH10,000 PHYSIC SUPPLIES30,000$

SAN JACINTO COLLEGE DISTRICTBudget Transfers For The August 5, 2013 Board Meeting

Fiscal Year 2012 - 2013

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Item “D” Regular Board Meeting August 5, 2013 Approval of the Affiliation Agreements

RECOMMENDATION Recommend Board approval of the following Affiliation Agreements:

1. San Jacinto Community College North Campus HIM and Metroplitan Methodist Hospital

2. San Jacinto Community College North Campus and Memorial Hermann Health System

3. San Jacinto Community College North Campus HIM and La Porte Medical Clinic 4. San Jacinto Community College Central Campus Respiratory Therapy Program and

Memorial Hermann Texas Medical Center and Children’s Memorial Hermann Hospital

5. San Jacinto Community College Central Campus Medical Technology Program and Children’s Memorial Hermann Hospital;

RATIONALE The Affiliation Agreements were reviewed by the College’s external legal counsel. FISCAL IMPLICATIONS TO THE COLLEGE N/A CONTACT PERSONNEL Daniel J. Snooks, Attorney Laurel Williamson 281-998-6184 [email protected]

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Item “E” Regular Board Meeting August 5, 2013

Approval of the Next Regularly Scheduled Meeting

RECOMMENDATION The next regularly scheduled meeting of the Board of Trustees is scheduled for Monday, September 9, 2013.

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Documents