bourke shire council minutes monday, th24 june 2019 · this is the minutes of the ordinary meeting...

Bourke Shire Council

MINUTES

Monday, 24th June 2019

General Manager: Ross Earl

This is the Minutes of the Ordinary Meeting of Council held on Monday, 24th June 2019 in the Council Chamber, at 29 Mitchell Street, Bourke

NSW 2840 at 9.15am.

This is page 2 of 126 of the Minutes of the Ordinary Meeting of Council to be held on Monday, 24th June 2019 in the Council Chamber, at 29

Mitchell Street, Bourke NSW 2840 at 9.15am.

Community open forum

C12.1

Time Event Presenter Organisation

9.00am Community Open Forum for members of the public to address Council

9.30am Planning Presentation David Walker Premise

PRESENT

C12.1

Councillors 21/01 18/02 25/03 29/04 27/05 24/06 22/07 26/08 23/09 28/10 25/11

Cr Barry

Hollman

Cr Cec

Dorrington

10.16am

Cr Lachlan

Ford AP AP AP

Cr Robert

Stutsel

Cr Sally

Davis AP

9.09am

Cr Sarah

Barton AP

9.04am

9.07am

Cr Victor

Bartley AP AP

Cr Sam Rice AP

Cr Ian Cole

Cr John

Thompson AP

Staff

Ross Earl General Manager

Leonie Brown Manager of Corporate Services

Mark Gordon Manager of Roads

Peter Brown Manager of Works

Dwayne Willoughby Manager Environmental Services

Kai Howard-Oakman Executive Assistant/Minutes


NSW 2840 at 9.15am.



Opening Prayer/

The Mayor opened the meeting with a prayer.

Welcome/Acknowledgement of Country

The Mayor provided an Acknowledgement of Country.

Remembrance

Council stood in silence in the memory of the following:-

Lesley James (Nat) Bunyan

Noel Thomas Gillan

Robert (Bob) Howarth

Ruth Murray

Ian Handy

Apologies

The General Manager advised the Mayor that an apology had been received from Councillors

Rice and Ford and that Councillor Dorrington advised that he would be late arriving.

Resolution

193/2019 That the apologies received from Councillors Rice and Ford, be accepted and the

requests for leave of absence granted.

Moved Cr Bartley Seconded Cr Barton Carried

Declaration of Interest

Person/s Page NO Item NO Topic

General Manager 39 131/2019 2019 Tour de OROC – Non Pecuniary

Councillor Thompson 54 142/2019 Sale of 26 Oxley Street Bourke to Bourke Shire

Council

Councillor Stutsel 54 142/2019 Sale of 26 Oxley Street Bourke to Bourke Shire

Council


NSW 2840 at 9.15am.



Mayoral Activity Report

The Mayor attending the following meetings and events since reporting to the last Ordinary

Meeting of Council held on Monday, 27th May 2019.

27/05/2019 Council Meeting Council Chamber

28/05/2019 Maranguka Education Summit High School

29/05/2019 FNWJO - May 2019 Meeting Council Chamber

31/05/2019 Country Mayor’s Meeting Sydney

31/05/2019 Deputy Premier & Treasurer Diggers

01/06/2019 Attended Graziers Meeting North Bourke Packers Shed

07/06/2019 FNWJO Meeting Room Dubbo City Regional

Airport Terminal

16-19/06/2019 ALGA National General Assembly Canberra

20/06/2019 Dubbo JO Executive Office

Interviews

Dubbo

21/06/2019 Thank Deputy Mayor, Councillor Lachlan Ford for representing me in my

absence

Resolution

194/2019 That the information in the Mayoral Activity Report as presented at the Ordinary

Meeting of Council held on Monday, 24th June 2019 be noted.

Moved Cr Hollman Carried

Starring of Items

A number of items have been starred for discussion.

The Mayor invited requests for the starring of additional items and the following items were

listed for discussion.

Report NO Report Name Responsible

Officer

126/2019 Rescission Motion GM

133/2019 LED Lighting GM

148/2019 Tourism Events Activity Report MT&E

152/2019 Classification of Land as Operational Land – Late Report GM

Resolution

195/2019 That recommendations as detailed in the un-starred items in the Agenda for the

Ordinary Meeting of Council held on Monday, 24th June 2019 be adopted.

Moved Cr Barton Seconded Cr Bartley Carried


NSW 2840 at 9.15am.



Confirmation of the Minutes

Resolution

196/2019 That the Minutes of the Ordinary Meeting of Council held on Monday, 27th May 2019

be confirmed as a true and accurate record of that meeting.

Moved Cr Cole Seconded Cr Barton Carried

Resolution at 9.25am

197/2019 That Council suspend Standing Orders for a presentation from David Walker, Senior

Town Planner from Premise.



198/2019 That Council resume Standing Orders.


10.16am Cr Dorrington arrived


NSW 2840 at 9.15am.



Rescission motion

File No: C10.1

Report: 126/2019 Confidential – Proposal for Consultancy Services

Responsible Officer: Councillor Lachlan Ford

The General Manager indicated that as the Consultant had withdrawn, the proceeding with the

resolution would now only remove the requirement for any further action.

Resolution

199/2019 That Council rescind motion 158/2019, moved at the Ordinary Meeting of Council held

on Monday, 29th April 2019 that dealt with a proposed consultancy agreement.

Moved Cr Barton Seconded Cr Stutsel Carried


NSW 2840 at 9.15am.



Calendar of Events

Meeting

Month/Year

Meeting

Date

Time Event Location

2019

June 16th-18th ALGA National General

Assembly

Future Focused

Canberra

24th 9.00am Council Meeting Council Chamber

July 2nd Western Division Mid -Term

Meeting

Cobar

22nd 9.00am Council Meeting Council Chamber

August 26th 9.00am Council Meeting Council Chamber

September 23rd 9.00am Council Meeting Council Chamber

October 14-16/10/19 LGNSW Annual Conference Warwick Farm

28th 9.00am Council Meeting Council Chamber

November 25th 9.00am Council Meeting Council Chamber


NSW 2840 at 9.15am.



Councillor Information List

DATE INFORMATION SENT Author Web Address Link Email

22/05/19 Business Paper & Draft Code of

Meeting Practice

MANEX https://bourke.nsw.gov.au/wp-

content/uploads/2019/05/DRA

FT-CODE-OF-MEETING-

PRACTICE-2019.pdf

Media Release: EXTRA $811K TO

SECURE BOURKE AND LOUTH

DRINKING WATER

Minister

Pavey

27/05/19 "From the GM's Desk" 190530 GM

28/05/19 My departure from LGNSW Board Lindsay

Brown

29/05/19 REMINDER: NSW Government -

Drought information session

tomorrow-Bourke - 29 May 2-4pm

industry.nsw.gov.au/drought-

information-sessions

29/05/19 Sydney Morning Herald Story - How

Bourke Changed its Destiny

https://amp.smh.com.au/natio

nal/nsw/how-nsw-town-

labelled-most-dangerous-in-

world-changed-its-destiny-

20190527-p51ri6.html

03/06/19 Meeting Notice – Councillors EA

04/06/19 Council Meeting Minutes 190527 GM/EA https://bourke.nsw.gov.au/wp-

content/uploads/2019/06/min1

90527.pdf

05/06/19 EDAP Bourke Conference – Letter of

Congratulations

Brendan

Hayes EDAP

President

07/06/19 Visit by Mark Coulton & Minister for

Water Resources, Drought, Rural

Finance, Natural Disaster and

Emergency Management & the Hon.

David Littleproud, MP

EA

07/06/19 Deputy Premier & Treasurer Events EA

12/06/19 Level 2 Water Restrictions as of Friday

14th June 2019 - 12.00pm

GM https://bourke.nsw.gov.au/wp-

content/uploads/2019/05/Wate

r-Restrictions.pdf

13/06/19 “From the GM’s Desk” 19/06/13 GM https://bourke.nsw.gov.au/wp-

content/uploads/2019/05/Wate

r-Restrictions.pdf

17/06/19 Local Government Update 13 June

2019

LG

Professionals

https://mailchi.mp/64e592d19d

b3/local-government-update-

7-february-

474270?e=c1f25210c7

18/06/19 Local Government NSW Annual

Conference: 14-16 October 2019

LGNSW https://lgnsw.org.au/events-

training/local-government-

nsw-annual-conference-2019

18/09/19 "From the GM's Desk" 190620 GM

https://bourke.nsw.gov.au/wp-content/uploads/2019/05/DRAFT-CODE-OF-MEETING-PRACTICE-2019.pdf




https://water.cmail20.com/t/t-i-blrdiik-l-j/

https://water.cmail20.com/t/t-i-blrdiik-l-j/

https://amp.smh.com.au/national/nsw/how-nsw-town-labelled-most-dangerous-in-world-changed-its-destiny-20190527-p51ri6.html





https://bourke.nsw.gov.au/wp-content/uploads/2019/06/min190527.pdf



https://bourke.nsw.gov.au/wp-content/uploads/2019/05/Water-Restrictions.pdf






https://mailchi.mp/64e592d19db3/local-government-update-7-february-474270?e=c1f25210c7




https://lgnsw.org.au/events-training/local-government-nsw-annual-conference-2019




NSW 2840 at 9.15am.



Business Arising From May 2019 Meeting Resolutions

KEY: Action still pending Action

GM General Manager MRS Manager Road Services

MCS Manager Corporate Services MES Manager Environmental Services

MTE Manager Tourism & Events MW Manager Works

206/2013 Review of Organisational Structure

Responsible Officer General Manager

File Number S6.41

DECISION ACTION TAKEN

That the position descriptions of all employees be updated to reflect current duties

performed and requirements of the organisation.

In progress

516/2016 Birthing Facilities at Bourke and Visit by Professor Sally Tracy


File Number H1.1


That Council decide what further representations may be required following the

receipt of any responses from its letters and considering any issues raised by

Professor Tracy

Still to be

finalised

182/2018 Disposal of Assets to Whiddon Group

Responsible Officer Manager of Corporate Services

File Number A11.1


Council transfer the land made up of Lot 1 DP 1145233, Lot 2 Section 11 DP 758144,

Lot 3 Section 11 DP 758144, Lot 2 DP 227656 to The Frank Whiddon Masonic Homes

Group for $1.00 with the following conditions:-

1. Registration of a restriction on use/positive covenant which imposes a

requirement that the land is used only for the provision of aged care

facilities/services;

2. Execution of a deed between Council and The Frank Whiddon Masonic Homes

Group that imposes an obligation on The Frank Whiddon Masonic Homes Group

to re-transfer the land to Council in the event that The Frank Whiddon Masonic

Homes Group proposes to sell the land to a third party (except with prior

approval of Council); and

3. Registration of a caveat over the land to protect Council’s interests referred to in

the Deed referred to in 2. Above.

In progress

67/118/177/203/2015 Full Birthing Unit for Bourke Hospital


File Number H1.1


That further information in regards to midwife led birthing models be obtained. Ongoing


NSW 2840 at 9.15am.



199/2018 Request for the Extension of the Louth Airstrip

Responsible Officer Manager of Works

File Number V1.5


Council explore options for funding for the extension of the Louth Airstrip and

start negotiations with the current land owner to purchase a parcel of land that

would allow for the proposed extension of the Louth Airstrip. Council continue to

monitor the Louth Airstrip and maintain the status quo.

Ongoing,

contact RFDS to

determine

requirements

321/2018 Renaming Senior Citizens Building to Bourke Community Centre

Responsible Officer General Manager/Manager Environment

File Number A11.2.24


1. That a Plan of Management for the Bourke Community Centre be developed

which details the allowable uses of the building and the fee required to be

paid for the use and any bond that need to be lodged.

2. That the Plan of Management be submitted to Council on completion for their

endorsement

Ongoing

394/2018 Western Local Health District (WLHD)

Responsible Officer Mayor

File Number H1.1


Council contact the WLHD further requesting the information that was not

received in our previous letters:-

1. Effects on mothers of giving birth away from Country

2. Results of any patient satisfactory survey

3. Location of Plant & Equipment previously used in Birthing Unit at Bourke

District Hospital

4. Details of the model of care in place at present

Letter written

362/2018 Biodiversity Conservation Act 2016 - update

Responsible Officer Manager Environmental Services

File Number E6.1-E6.4-L8.1


1. Council undertake a review of the potential impact on the sale of land held for

industrial development including obtaining specialist advice as appropriate.

2. That on finalisation of that review a further report be brought back to Council

Continue to

lobby

Government


NSW 2840 at 9.15am.



395/2018 Council Owned Land to be transferred to Bourke Aboriginal Health Service


File No A11.1.5


That Council request from the Bourke Aboriginal Health Service; a progress

report on the funding application they have submitted for the provision of a

Clinic and Administration Centre; a Music School; a Gymnasium and a Training

School for which they have requested transfer of ownership of Council owned

land.

Letter written

Awaiting reply

405/2018 Heritage Advisory Committee

Responsible Officer Manager Environmental Services

File No H2.1


That Council refer the draft terms of reference to the first meeting of the

Heritage Advisory Committee for comment and ask that they refer any

suggested changes back to Council

Inception

meeting 17th June

2019

427/2018 Proposed Change of Management of the PCYC


File No L1.17-Y1.7-LD-L11.14.3


The General Manager to prepare a detailed report in relation to the matter,

including the seeking of legal advice if necessary

Report to be

prepared

07/2019 Bourke Future Water Supply Options


File No W2.2.9 - W2.2.12


1. That Council take immediate steps to augment the Bourke Weir Pool with water

from the 19A weir Pool, provided it is practicable and economically viable.

2. That Council lobby the current State Government and candidates for the seat of

Barwon in the upcoming state elections to commit to the construction of a

“regulator” as soon as possible at the site known as BU8 with is east of Bourke.

3. That Council, take all steps to ensure that, where possible, that no stranding of

water occurs in the Bourke Weir Pool, bumping and/or extraction.

4. That Council lobby all levels of Government to make a release of environmental

water to recharge the Bourke Weir

5. That Council look to the establishment of another bore to supplement Walkden’s

Bore as a matter of urgency.

All in progress


NSW 2840 at 9.15am.



107/2018 Removal of Distressed Trees


File No T6.1- T6.2


Council consider it options in relation to the remaining eight (8) Queensland Fig

trees in Mitchell Street between Warraweena Street and Tarcoon Street on the

north side once a report is received from the Arborist

See June

Engineering

Report

File No A11.2.21

Report: 310/2019 Lease of Old Golf Club and New Pre School Building to Bourke and

District Children’s Services



Council agrees to the lease of the Bourke Pre-School and the old Bourke Golf

Club to Bourke and District Children’s Services for an initial period of five (5)

years with options for a further two (2) five (5) year periods. The lease amount

be as previously determined with the addition of an annual increase in line with

the Annual CPI increase applicable to Sydney each year.

Now able to

progress

File No A 6.1, A 6.3

Report: 0039/2019 Re-Establishment of Air Service to Bourke



Tenders for an Air Service to Bourke and Western NSW developed Tenders being

assessed by

FNWJOC

93/2019 Development of the Motel Site at the Back O’ Bourke Exhibition Centre

Responsible Officer Manager Corporate Services

File No T4.3.6


Motel site at the Back O’ Bourke Exhibition Centre be advertised for sale by

Expressions of Interest for a period of 21 days as outlined in the report.

Advertised

That a further confidential report outlining any Expressions of Interest received

be brought back to Council

Ongoing

113/2019 Update Back ‘O’ Bourke Displays - CONFIDENTIAL


File No T4.1


That the General Manager and Mayor be delegated authority to undertake and

finalise any negotiations in relation to price and scope of works in line with

budgetary provisions.

Funding

confirmed


NSW 2840 at 9.15am.



114/2019 Upgrade to Councils Telecommunication System - CONFIDENTIAL


File No T2.3


That the General Manager be delegated authority to negotiate the purchase of

the new telephone system having regard to both costs, availability of services

and maintenance options

Installation to

take place from

June 2019

128/2019 Additional Funds Required for Undertaking of Work on Main Road 405

Bourke Milparinka Via Wanaaring

Responsible Officer Mark Gordon, Manager of Roads

File No R7.4.3

DECISION

That Council purchase two (2) three (3) bedroom portable buildings to

facilitate the establishment of a further permanent camp facility.

Order lodged

That Council negotiate an agreement between the landowner and Council for

the use of the land.

Contact made

with Solicitor to

draw up

agreement

130/2019 Western Division Mid -Term Meeting to be held in Cobar 2nd July 2019


File No L8.5

DECISION

1. Mayor, Deputy Mayor and General Manager attend the meeting

2. Councillors advise of their intention to attend the meeting

Cr Dorrington

attending

155/2019 Confidential – Construction of New Water Treatment Plant

Responsible Officer General Manager/Manager of Works

File No W2.24.1

DECISION

Council continue with its representations to obtain funding for the additional

costs anticipated to be incurred in the construction of the new Water Treatment

Plant for Bourke

Ongoing

156/2019 Confidential – Construction of Sewerage Treatment Plant Facilities

Responsible Officer General Manager/Manager of Works

File No S3.2.3

DECISION

Council continue with its representations to obtain funding for the additional

costs anticipated to be incurred in the construction of the new Additional

Sewage Treatment Facilities in Bourke

Ongoing


NSW 2840 at 9.15am.



158/2019 Confidential – Proposal for Consultancy Services


File No C10.1

DECISION

1. That Council enter into the agreement for a period of six (6) months from

the 1st July 2019

In progress

2. That the Mayor and General Manager be authorised to finalise negotiations

and prepare a detailed Scope of Works, with anticipated outcomes to be

negotiated with the Consultant.

In progress

159/2019 Emergency Services Levy Increase


File No E4.1-R2.24-R2.24.3

DECISION

That the Mayor:-

a. write to the NSW Premier and NSW Interim Opposition Leader, NSW Minister

for Customer Services, NSW Minister for Emergency Services, Minister for Local

Government and Shadow Minister for Local Government, and local state

member to:-

i. call upon the NSW Government to fund the 12 months of this extra cost

rather than requiring Councils to find the funds at short notice when

budgets have already been allocated

ii. Explain how this sudden increase will impact Council services/the local

community.

iii. highlight that Councils were not warned of the increased cost until May

2019, despite the new laws being passed in November 2018

iv. explain that the poor planning and implementation of the increase is

inconsistent with the Government’s commitment to work in partnership

with the sector

v. Ask the Government to work with Local Governments to redesign the

implementation of the scheme to ensure it is fairer for Councils and

communities into the future.

b. Copy the above letter to Local Government NSW.

Completed

166/2019 Country Mayors Association Meeting

Responsible Officer Mayor

File No M2.5

DECISION

Consideration of ongoing membership of Country Mayors be undertaken after

the receipt of a report from the Mayor following his attendance at the May

Country Mayors Association Meeting

Mayor to give

verbal report


NSW 2840 at 9.15am.



168/2019 Local Government NSW (LGNSW) Annual Conference

14th October to 16th October 2019

Responsible Officer Mayor & General Manager

File No L8.3-G2.2-M2.2

DECISION

Mayor and General Manager attend the LGNSW Annual Conference to be held

14th October to 16th October 2019

Nominations

Opened

That Councillors who wish to attend the LGNSW Annual Conference to be held

14th October to 16th October 2019 nominate prior to August 2019.

Detail to be

provided

169/2019 Australian Local Government Association (ALGA)

National General Assembly of Local Government 2019 - Future Focused

Responsible Officer Mayor & General Manager

File No L8.6-G2.2-M2.2

DECISION

Mayor and General Manager attend the Australian Local Government

Association National General Assembly of Local Government 2019 – Future

Focused to be held 16th – 19th June 2019 in Canberra

Report to be

provided

180/2019 Bourke Aboriginal Cultural Centre Funding Agreement – Under Seal


File No D4.11

DECISION

That Council accept the offer of $665,019 through the Regional Cultural Fund Completed

That Council affix the Seal of Council to all relevant documentation of the

funding agreement with The Crown in right of the State of New South Wales

acting through the Department of Planning to purchase and fit out the building

for the Bourke Aboriginal Artist Workshop and sales outlet.

Completed

Resolution

200/2019 That Council note the information in the Business Arising as presented to Council on

Monday, 24th June 2019.

Moved Cr Davis Seconded Cr Barton Carried


NSW 2840 at 9.15am.



Engineering Service Reports

File No: L3.1-L3.2

Report: 127/2019 Bourke Levee Inspection

Responsible Officer: Peter Brown, Manager Works

Background:

The Bourke levee is a ring levee which protects the town of Bourke against flood events. The

levee was constructed in approximately 1995 and received a major upgrade in 2009 as the result

of storm damage. Each year Council is required to undertake an inspection of the levee to

identify any defects and routine maintenance requirements

Current Situation

Council engaged a Civil Engineer to inspect and complete a report on the current condition of

the Bourke levee bank. The levee inspection was completed in April 2019 and was generally

found to be in good condition. The long dry period results in little in the way of scours or crab

holes.

The inspection identified defects obvious at the time and should not be taken as an exhaustive

list. Other defects are bound to exist should be looked for as part of routine maintenance patrol.

Defects Identified

Headwalls along the riverbank are tending to fall away - this will need to be

monitored

The stormwater outlet/pump station through the levee at Richard Street is of

considerable concern. - This priority was identified as a number 1 and requiring

immediate action.

Significant cracking has occurred west of the wharf – monitor for any movement - This

priority was identified as a number 1 and requiring immediate action.

Ants nest were found along the levee - these need to be poisoned. This priority was

identified as a number 2 and requiring action in the next three months.

Gates and fences restrict access to the levee and the resulting damage from vehicles –

damaged gates need to be replaced and closed. - This priority was identified as a

number 3, requiring action in the next six months

A survey undertaken in 2013 of the top of the levee has identified a number of sites

where the level is below design by, in order of, 100mm. This may have occurred due to

the settlement of the levee over time.

Most of the repairs required can be undertaken as part of Councils general maintenance

regime. The stormwater outlet/pump station through the levee at Richard Street is an urgent

priority and funding will need to be sourced to undertake the required works to ensure the

safety of the town in mid to high level flood events.


NSW 2840 at 9.15am.



Financial

The estimated fund required to undertake the repair work to the Richard Street outlet/pump

station is $250,000. Council will need to seek funding to undertake the works, a scope of works

will also be required for the alterations needed.

All other works to be carried out from the Bourke levee maintenance annual budget

Resolution

201/2019

1. That Council continue to seek funding to upgrade Stage Two (2) of the Richard Street

Pumping Station.

2. That Council note the report on the Bourke Levee Inspection.


File No: T6.1

Report: 129/2019 Town Street Trees

Responsible Officer: Peter Brown, Manager Works

Background:

At the Ordinary Meeting of Council held on Monday, 27th May 2019, Report 106/2019 – A report

was provided on Town Street Trees including the impact of the droughts and the effect on the

town’s street trees that appear to be dying on the footpaths, parks and median strips around

Bourke. Some of these trees were fully grown, but have not survived the severe drought

conditions. An Arborist was engaged by Council to inspect and provide a report to Council on

the condition of the trees.

Council also had the Arborist inspect the seven (7) Queensland Fig trees in Mitchell Street and a

further report is provided in relation to the condition of these trees

Current Situation:

A report has been prepared from a qualified Arborist on over 70 street and park trees that

require urgent attention the report and photos are included at the end of this report. It is

recommended that most of the trees are removed as they are either dead or dying.

In additional to the above report the report on the seven (7) Queensland Fig trees in Mitchell

Street are recommended to be removed.

A visual assessment of 8 Fig Trees (Ficus Hillii) running along Mitchell Street please find the

following.

All 8 trees are showing detrimental decline due to recent drought. However, I feel there are other

contributing factors to the decline of these trees such as the amount of impact created to the drip

zone by means such as roadways, footpaths and also recent earthworks to rectify a sewer

problem. All these factors reduce the amount of moisture uptake from the feeder roots.


NSW 2840 at 9.15am.



I do think the major factor is drought which has now created 2 trees to be completely dead and 6

other trees with at least 70% deadwood.

The trees that are showing signs of new shoots, however, are bearing epicormic regrowth. This

new growth (epicormic regrowth) is much faster and more weakly attached. These trees

unfortunately will never amount to any structural form or shape.

The trees in their current position also create a very unsafe environment. The deadwood on these

Ficus Hillii is very brittle and therefore if were to fail may impact on pedestrians and passing

vehicles.

My suggestion is for the removal of these trees as soon as possible, including grinding of

stumps to remove the trip hazards and replant with a more suitable species of trees that will

flourish within a small root zone area.

There are no replacement trees currently in stock to replace those to be removed.

Council staff will purchase suitable trees as identified in the Street Tree Master Plan to replace

any trees that require removal once water restrictions have been removed and an ongoing

supply of water is expected to be able be maintained. (Preferred street tree attached)

The removal of the trees will be undertaken by Council staff and/or a contractor depending on

the size and location of the trees.

Financial Implications

The 2018/2019 Operational Plan provides an allocation for tree removal and this will be utilised

to provide the funding for the removal of the trees.

Recommendation

1. That Council immediately engage a qualified Arborist to remove all dead street and park

trees due to the safety issues.

2. That the replacement of the trees be deferred until water supply for the town is a little more

certain.

3. That the replacement trees be selected from species as identified in the Street Tree

Masterplan.

Resolution

202/2019

1. That Council remove all dead street and park trees due to the safety issues.

2. That the replacement of the trees be deferred until water supply for the town is a little more

certain.

3. That the replacement trees be selected from species as identified in the Street Tree

Masterplan.

Moved Cr Barton Seconded Cr Davis Carried


NSW 2840 at 9.15am.



Resolution

203/2019 That Council give consideration to watering of the remaining street and park trees to

ensure they have the best chance of survival.

Moved Cr Thompson Seconded Cr Stutsel Carried

This is the Minutes of the Ordinary Meeting of Council held on Monday, 24th June 2019 in the Council Chamber, at 29 Mitchell Street, Bourke NSW 2840 at 9.15am.

This is page 20 of 126 of the Minutes of the Ordinary Meeting of Council to be held on Monday, 24th June 2019 in the Council Chamber, at 29 Mitchell Street, Bourke NSW 2840 at 9.15am.

STREET TREES - SUITABLE SPECIES LIST

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1 Weeping Myall Acacis pendula 6-10 m Y Y Y Y Y blue grey

2 Box E lder Acer negundo 6-12 m Y Y Y Y Y Y green yellow green

3 Pink Silk tree Albizia julibrissin 6-9 m Y Y Y Y Y Y green pink white

4 White Bottlebrush Callistemon salignus 2-8 m Y Y Y Y Y Y Y Y green cream

5 Red Weeping Bottlebrush Callistemon viminalis 3-8 m Y Y Y Y Y Y Y light green red

6 Gungurru Eucalyptus caesia 4-8 m Y Y Y Y Y Y Y silver grey pink red

7 Argyle Apple Eucalyptus cinarea 5-10 m Y Y Y Y Y Y Y grey blue

8 Tall Sand Mallee Eucalyypyus eremophila 3-8 m Y Y Y Y Y Y Y grey green yellow green

9 Lindsay Gum Eucalyptus erythronema 3-10 m Y Y Y Y Y Y shiny green red white

10 Scarlet Flowered Gum Eucalyptus ficifolia 4-10 m Y Y Y Y Y Y blue green red

11 Crimson Mallee Box Eucalyptus lansdowneana 3-5 m Y Y Y Y Y Y Y Y blue green red white purple

12 Ghost Gum Eucalyptus papuana 15 m Y Y Y Y Y light green white

13 Salmon Gum Eucalyptus salmonophloia 10-20 m Y Y Y Y Y Y grey green white cream

14 Steedmans Gum Eucalyptus steedmanii 5-10 m Y Y Y Y Y Y Y olive green cream yellow

15 Square Fruited Mallee Eucalyptus Tetraptera 2-4 m Y Y Y Y Y Y glossy green pink red

16 Lemon Flowered Gum Eucalyptus woodwardii 12 m Y Y Y Y Y Y grey yellow green

17 Golden Ash Fraxinus excelsior 'Aurea' 6-12 m Y Y Y Y gold/green purple

18 Claret Ash Fraxinus 'raywoodi' 10-15 m Y Y Y Y dark green/claret

19 Velvet Ash Fraxinus velutina 10 m Y Y Y Y Y yellow/green

20 Rose of Sharon Hibiscus syriacus 3 m Y Y Y Y Y Y Y light green pink purple

21 Jacarandah Jacarandah mimosifolia 6-10 m Y Y Y Y green/yellow purple

22 Goldern Rain Tree Koelreutaria paniculata 5-8 m Y Y Y Y Y Y blue/green golden

23 Crepe Myrtle Lagerstroemia indica 2-4 m Y Y Y Y Y Y Y Y grey/yellow/orange multi colour

24 Brush Box Lophostemon conferta 10 m Y Y Y Y Y Y dark green white

25 Chinese Pistacia Pistacia chinensis 5-12 m Y Y Y Y Y Y green/crimson

26 Purple Leaved Cherry PlumPrunus x blireana 5 m Y Y Y Y Y Y Y purple white/pink

27 Chinese Tallow Tree Sapium sebiferum 8 m Y Y Y Y Y green/crimson yellow/brown

28 Chinese E lm Ulmus parvifolia 10 m Y Y Y Y dark green brown

ATTACHMENT 1


NSW 2840 at 9.15am.




NSW 2840 at 9.15am.



Mitchell Street Trees


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NSW 2840 at 9.15am.



10.57am - Presentation from Superintendent Greg Moore APM and Inspector Andrew Hurst

from Central North Police District.

Environmental services report

File No: T5.1

Report: 130/2019 Bourke Local Strategic Planning Statement

Responsible Officer: Dwayne Willoughby, Manager Environmental Services

Background

In March 2018, amendments to the Environmental Planning and Assessment Act 1979 (EP&A Act)

introduced new requirements for Councils to prepare and make Local Strategic Planning

Statements. Local Strategic Planning Statements (LSPS) will set out the 20-year vision for land

use in the local area, the special characteristics which contribute to local identity, shared

community values to be maintained and enhanced and how growth and change will be

managed into the future.

Councils will show how their vision gives effect to the regional or district plan, based on local

characteristics and opportunities, and the Council’s own priorities in the Community Strategic

Plan it prepares under Local Government Legislation.

Bourke Shire Council was chosen by the Western Region Department of Planning and

Environment to be the pilot Council to draft an LSPS. Council staff have worked with the

department staff on the drafting of the attached document.

Report

Local Strategic Planning Statements will be a pivotal tool for local strategic planning in NSW.

They will inform local statutory plans and development controls, and give effect to regional and

district plans. The LSPS can also identify where further strategic planning effort may be needed.

The statements will act as a unifying document. Drawing together and summarising planning

priorities identified through state, regional, district and local strategic work. They provide the

local context and local-scale expression of actions and priorities from these plans. In practice,

the statements will shape how the Local Environmental Plan (LEP) and Development Control

Plans (DCP) evolve over time.

The statements will be the primary resource to express the desired future for the LGA as a

whole and for specific areas. This will guide and indicate what significant changes are planned

for the LEP and DCP to deliver the vision. The LSPS will identify the need for further local

strategic planning effort such as precinct and master planning, local character statements, and

local housing and infrastructure strategies.

The LSPS will assist Councils in their consideration of infrastructure needs to support growth.

This will promote transparency and clarity by identifying upfront the strategic infrastructure

priorities for an area, which can then be delivered through a range of methods such as

government funding or planning agreements.


NSW 2840 at 9.15am.



An LSPS will be a succinct and easy to understand document that will allow community

members to contribute to and understand the future direction of land use in their area. This

future direction should be framed in the LSPS as a 20-year vision for the LGA, which builds on

the 10-year vision in Council’s Community Strategic Plan. Importantly, it must be a planning

vision, emphasising strategic land use, transport and environmental planning, clearly

demonstrating how the area will change to meet the community’s needs in 20 years’ time. The

20-year vision may be derived from a community strategic visioning process conducted as part

of the Community Strategic Plan prepared under the Local Government Act 1993, or from a

separate engagement process.

Legislative Requirements

The Statement are to identify the planning priorities for an area and explain how these are to be

delivered and implemented. The legal requirements for an LSPS outlined in section 3.9 of the

EP&A Act include:

(a) Context - the basis for strategic planning in the area, having regard to economic, social

and environmental matters

(b) Planning Priorities - the planning priorities for the area that are consistent with any

strategic plan applying to the area and (subject to any such strategic plan) any applicable

community strategic plan under section 402 of the Local Government Act

(c) Actions - the actions required for achieving those planning priorities

(d) Implementation – the basis on which the Council is to monitor and report on

implementation of those actions.

Resolution

204/2019 That Council adopt the draft Local Strategic Planning Statement (LSPS) and place on

public exhibition for 28 days for comment.



NSW 2840 at 9.15am.



GENERAL MANAGER’s Report

11.19am The General Manager declared an interest and left the room

Background:

Much of the following report has been previously been presented to Council.

Tour De OROC was initiated back in 2013 to raise money for the Macquarie Homestay which

aims to provide cheaper accommodation for residents and their family members from the

OROC area who are required to stay in Dubbo to seek medical treatment to date almost

$400,000 of fundraising has been contributed to Macquarie Homestay.

With all of the hard work put in by so many people since the first event in 2013, the naming of

the first guesthouse at Macquarie Homestay after Tour de OROC was acknowledgement of the

significant contribution the event has made to the facility.

There have been a number of local residents who have utilised the facilities of Macquarie

Homestay and from all reports all have been impressed by the facility. Whilst located in Dubbo

it is very much a facility for the region.

I should note that I was approached to go on the coordinating committee for the 2019 Tour de

OROC and have agreed to do so.

As such I will need to declare a non-pecuniary interest in this matter.

Current Situation:

Plans are on the way for the bi-annual Toyota Tour de OROC to be held in 2019 with the

tentative dates for the ride being Monday, 7th October through to Saturday, 12th October 2019.

The Rotary Club of Dubbo South will once again be running the event this year with the

assistance of Councils, Rotary Clubs and individuals across the OROC footprint.

I have agreed to go on the organising Committee for this years’ ride, representing the Bourke

Community and already Bourke Rotary Club have agreed to assist in the coordination locally.

Bourke Shire Council has been a strong supporter of the event in previous years with former

Mayors Andrew Lewis and current Mayor Barry Hollman participating in sections of the ride.

Manager of Roads, Mark Gordon and John Bartley have both ridden in the event within the

shire in previous years.

File No C8.11D4.4-D5.1-D5.2

Report: 131/2019 2019 Tour De OROC

Responsible Officer Ross Earl, General Manager


NSW 2840 at 9.15am.



Organiser Mathew Dickerson points out that in its short existence, the Toyota Tour de OROC

has hit some significant milestones:-

Almost $400,000 of fundraising has been contributed to Macquarie Homestay;

Two Guinness World Records have been set;

Riders have individually pedalled over 3,200km across 18 days of riding;

Internationally renowned riders have ridden alongside committed amateurs, including:-

o Commonwealth Games dual gold medallist, Megan Dunn in 2013;

o Three time Tour de France Green Jersey winner, Robbie McEwen in 2015;

o Australia’s international Voice of Cycling, Matt Keenan in 2017

For those who don’t know about the Tour de OROC, it involves cyclists riding across the OROC

Region having to pay a fee to participate and hoping to attract sponsorship and support along

the way. Around 20-25 riders participated and they are accompanied by support crews. The

riders travel around 1200 kilometres depending on the exact route taken.

It is hoped to attract 30 riders this year and this will also involve a support crew or around 10

people making a total of 40 people.

Given the size of the OROC area and the distance between towns, the distance will vary as the

organisers try and include as many towns as possible. The Bourke community have been

amongst the highest, if not the highest, fund raisers over the past few years for TOUR de OROC

which is indicative of the generosity of this community.

Bourke Shire Council have previously agreed to assist in the coordination of the event, however,

at that time there was no request for a financial contribution.

It was hoped that Council may consider a financial contribution in 2019


A fund raising function is planned for the night when the group will be in town with Luke Moon

the publican of the Port of Bourke Hotel providing the venue as well as a number of items to be

utilised in the fund raising activities.

In past years the accommodation has been partially donated and the remaining costs met from

the fund raising activities. Given the economic conditions it was proposed that the cost of the

accommodation be met jointly by Bourke Shire Council and Bourke Rotary club with Bourke

Rotary Club members also proposing to “billet” some of the participants.

Accommodation will be on a twin share basis and an evening meal and breakfast are to be

provided.

Bourke Rotary Club will also contribute to the cost and intend holding a Trivia Night to assist in

the fund raising efforts.


NSW 2840 at 9.15am.



Resolution

205/2019 That Council contribute a donation of $1,250.00 towards the costs associated with the

hosting of the Tour De OROC riders and support crew in Bourke for the 2019 ride.


11.21am the General Manager returned to the Meeting

Background:

Western Division has two (2) Meetings During the year, the first being the Annual Conference

and the other the Mid-Term Meeting.

Current Situation:

The Mayor and I will be attending and this item is being raised as a reminder for any Councillor

who wishes to attend.

I understand that the Minister for Agriculture and Minister for Western New South Wales, the

Hon. Adam Marshall, MP will be in attendance.

With Minister Marshall’s area now including Councils which are outside the current footprint of

the Current Western Division Membership the opportunity may exist to be able to broaden the

membership base.


The cost of travel to the meeting has been provided for in budgetary provisions.

Recommendation:

That other Members of Council who wish to attend are asked to advise the General Manager so

that appropriate arrangements can be made.

Resolution

206/2019 That the Mayor, General Manager and Cr Dorrington attend the Western Division Mid

-Term Meeting to be held in Cobar 2nd July 2019


File No L8.5

Report: 132/2019 Western Division Mid -Term Meeting to be held in Cobar 2nd July 2019



NSW 2840 at 9.15am.



Back ground

A proposal has been put on the table regarding the potential upgrade Council Street Lighting

Network to change them to LED making them both more efficient and cost effective.

The upgrade proposal impacts on all Council in the old OROC footprint.

Current Situation

The matter has been considered by the Far North West Joint Organisation of Councils and a

copy of the Acting Chief Executive Officers Report is detailed below in italics.

Additionally Council staff have had preliminary discussions with Essential Energy regarding the

proposal.

The matter is quite complex with a number of options involved and the utilisation of a

consultant with the required background highly desirable if not essential.

Purpose:

To provide information to the Board of the Far North West Joint Organisation (FNWJO) in respect

of Street Lighting matters.

Background:

Energy and Management Services Pty Limited (EMS) have been progressing the issue of LED

upgrades to street lighting as part of a previous arrangement with OROC.

EMS have been requested to submit a proposal to cover additional work to date and a reasonable

estimate to complete the necessary business case in regard to upgrading street lighting to LEDs to

a point where the work could actually commence.

EMS may also be able to assist each Council in the creation and/or selling of Energy Savings

Certificates that will be generated by the upgrades.

The proposal covers both Far North West and Orana JO’s.

Report:

EMS has been actively engaging with Essential Energy (EE) and the Australian Energy Regulator

(AER) arguing the case of Western Councils for some months in respect of the following issues:

• Essential Energy’s current regulatory determination by the Australian Energy Regulator (AER)

for EE’s Public Lighting Tariff charges;

• Assessment of the bulk upgrade of existing Lighting technology to modern LED technology;

• Reviewing EE’s non-binding estimate for the bulk upgrade of Category P lighting to LED

technology.

• Assisting with direct discussions with EE about specific Council by Council issues.

File No E3.2-L8.34-R7.7.3

Report: 133/2019 Proposed Evaluation to Upgrade Street Lighting to LED



NSW 2840 at 9.15am.



Through this process, EMS have made significant progress on the above matters and identified

further opportunities for Councils to take control of their lighting decisions and in doing so, saving

money and improving service levels. Opportunities exist beyond bulk upgrade to LED technology.

Public Lighting is at a significant cross roads as obsolete technology is progressively being

replaced with modern high efficiency and intelligent ready LED technology.

It is considered imperative at this time that Councils are adequately informed as to their options

to allow the best decisions to be made for their communities.

As part of continuing this parcel of work, EMS would:-

• Summarise Essential Energy Offers and prepare a brief report suitable for submission to

individual Councils;

• Continue with direct discussions with Essential Energy about specific Council by Council issues;

• Verify Essential Energy costing and charges for Street Lighting by incorporating rates etc. in e21

EnergyPlus.

EMS has supplied a newsletter of current issues (attached to this report). Such issues are generally

common to all of the Councils which previously were members of the former OROC.

These issues will need addressing in the coming period if Public Lighting inventory is to be

optimised and full benefits are to be realised.

Essential Energy is proposing to reconvene the prior Street Lighting Consultative Committee or an

equivalent.

EMS is aware of the difficulties for member Councils to actively respond and participate in such

committees and attend remote meetings. In this regard it is proposed that EMS represent both

the Far North West and Orana JO member Councils in order to advocate on member Council’s

behalf, to pass on relevant information and to assist Councils as required.

Whilst the quantum of work involved for EMS is somewhat unknown, discussions with EMS have

suggested a provisional amount of $4500 for the Far North West JO and $9000 for the Orana JO

to undertake the required work in respect of the LED upgrade functions. This is considered most

fair and reasonable.

On the basis of member Councils progressing this matter, member Councils are requested to

complete the attached correspondence nominating EMS, and specifically a Mr Brian Glawson of

this firm, as its representative to the Essential Energy Street Lighting Consultative Committee.

Once this parcel of work is complete there is no obligation for any member Council to continue to

engage EMS for any future work and Council’s nomination can be revoked at any time.

As valued long-term customers of EMS, simple responses and advice that can be provided with

minimal effort will continue to be provided free of charge to JO member Councils.


NSW 2840 at 9.15am.



This matter is to be discussed at a meeting of Far North West JO and Orana JO General

Managers to be held on 24 May 2019. I will bring forward to the Board Meeting any further

information emanating from such meeting.

Recommendation:

1. That Energy and Management Services Pty Limited be engaged to represent the Far North

West Joint Organisation on the Essential Energy Street Lighting Consultative Committee.

2. That a provisional funding amount of $4,500 be approved by the Board for Energy and

Management Services Pty Limited to continue work in respect of the required analysis/actions

regarding the upgrading of street lighting functions to LED for Far North West Joint

Organisation member Councils.

3. That each member Council proceed to complete the correspondence nominating Energy and

Management Services Pty Limited, and specifically a Mr Brian Glawson of this firm, as its

representative to the Essential Energy Street Lighting Consultative Committee.

4. That the newsletter supplied by Energy and Management Services in respect of LED street

lighting be noted


The cost for the initial work is being met by the Far North West Joint Organisation of Councils.

Should Council wish to further progress the upgrade to LED there will be a cost involved and

the capital cost of the upgrade would need to be considered in light of the potential cost

savings and relevant payback period.

There is some work to be done before is in a position to make that assessment

Resolution

207/2019

1. That Council note the report in relation to a proposed upgrade of the Street Lighting

network to LED.

2. That Council note the recommendations of the Far North West Joint Organisation of

Councils.

3. That Council note the General Manager’s action in engaging Mr. Brian Glawson of Energy

Management Services as its representative on the Essential Energy Street Lighting

Consultative Committee.



NSW 2840 at 9.15am.



Background:

Bourke and North Bourke have been on water restrictions for nearly 10 months and since the

24th December 2018 had been on Level Three (3) restrictions which meant that water had been

restricted to hand held hoses.

The level of restriction progressed to Level Four (4) then to Level Five (5) which meant watering

via buckets only plus relatively strict conditions on the use of water for parks etc.

Current Situation:

With the weir pool being boosted by a flow from the Culgoa the level of restrictions was able to

be eased to Level Three (3) and last week once the weir pool topped three (3) metres the

restrictions went to Level Two (2) which means the ability to utilise sprinklers for one hour per

day plus the use of hand held hoses at other times.

This will enable people to be able to provide plants and trees which had been under stress with

a solid watering

Should the weir pool reach 3.5 metres the level of restrictions would then go to level one (1)

which provides the use of sprinklers for two (2) hours per day.

Council has indicated that it would remain on that level once the water tops the weir until water

reached the lower reaches of the river system.


There are no significant financial implications for Council.

Resolution

208/2019

1. That Council note the reversion to Level Two (2) Water Restrictions.

2. That Council confirm its intention to remain on a minimum of Level One (1) restrictions once

the water flows across the weir until such time as the water reached the lower reaches of the

river system.

Moved Cr Barton Seconded Cr Dorrington Carried

File No W2.2.11

Report: 134/2019 Water Restrictions



NSW 2840 at 9.15am.



CORPORATE SERVICES DEPARTMENT REPORT

File No: F1.1

Report: 135/2019 Bank Reconciliation & Statement of Bank Balances

Responsible Officer: Leonie Brown, Manager Corporate Services

Bank Reconciliation for the period ending 31st May 2019

Balances as per Bank Statement $1,683,973.94

Plus: Deposit not shown $12,758.01

Less: Unpresented Cheques $12,631.99

Balance as per Cash Book $1,684,099.96

Reconciled Ledger Accounts as at 31st May 2019

Fund or Account Current Balance Overdraft Statutory Limit

General $15,041,642.67 $200,000.00

Water $3,727,412.63

Sewer $2,032,528.09

Trust $154,864.01

Total Funds $20,956,447.40

Investments as at 31st May 2019

National Australia Bank $1,663,165.15 2.68 % 181 Days A1+




National Australia Bank $710,346.70 2.44 % 180 Days A1+





National Australia Bank $1,782,352.50 2.75% 365 Days A1+






National Australia Bank $1,738,085.88 Flex

Total Investments $19,272,347.44

In accordance with Clause 212 of the Local Government Act (General) Regulation 2005 is

certified that the above investments have been made under Sec 625 of the Local Government

Act and Council’s Investment Policy.


NSW 2840 at 9.15am.



Reconciliation at 31st May 2019

Balance as per cash book $1,684,099.96

Investments $19,272,347.44

Total, equalling Reconciled Ledger $20,956,447.40

Statement of Bank Balances as at 31st May 2019

Balance Transaction Balance

30th April 2019 31st May 2019

General Fund $14,430,489.24 $611,153.43 $15,041,642.67

Water Fund $3,528,149.23 $199,263.40 $3,727,412.63

Sewer Fund $2,009,869.03 $22,659.06 $2,032,528.09

Trust Fund $156,669.01 -$1,805.00 $154,864.01

Investments -$19,417,699.49 $145,352.05 -$19,272,347.44

Totals $707,477.02 $976,622.94 $1,684,099.96

Balance of all Funds as at 30th April 2019 $707,477.02

Add Receipts for

(a) Rates $543,493.55

(b) Other Cash $3,861,128.14

Deduct payments for

(a) Payments $3,573,350.80

(b) New Investment -$145,352.05

Balance as 31st May 2019 $1,684,099.96

Resolution

209/2019 That the Certificate of Reconciliation of the Cash Book for all funds of the Council and

the Statement of Bank Balances as at 31st May 2019 be noted.

Moved Cr Dorrington Seconded Cr Cole Carried

Leonie Brown

Manager of Corporate Services


NSW 2840 at 9.15am.



File No: F1.1

Report: 136/2019 Investment Report as at 31st May 2019


Introduction

Under the Local Government Act 1993 and Local Government (General) Regulation 2005, the

Responsible Accounting Officer is required to report on Council’s Investment portfolio on a

monthly basis.

Background

The report is submitted monthly to Council.

Issues

Investments are in accordance with Division of Local Government Guidelines and

Council’s Investment Policy

Statutory obligations are being met

Councillors roles as resource allocators and policy directors are satisfied

Assessment

1. Legal Implications Including Directives and Guidelines

Local Government Act 1993

Local Government (General) Regulation 2005

The management59, of Council’s investments is delegated by the General Manager to the

Manager Corporate Services.

2. Financial Implications/Consideration

The 2018/19 Budget estimates the total investment revenue as $295,000 which represents an

estimated return of 2.3%. This revenue is split proportionally across General, Water and Sewer

Funds and changes on a monthly basis in accordance with cash flow requirements.

The market value of Council’s investments held as at 31st May 2019 is $19,272,347.44.

Investment income earned as at 30th April 2019 is $461,387.71.

3. Policy Provisions – Council Policy and Procedure

Policy 1.8.10(v5) – Investment Policy adopted 22nd August 2016.

Ministerial Investment Order – 12th January 2011

4. Strategic Implications – Implications For Long Term Plans/Targets

Funds are invested in accordance with identified cash flow requirements.


NSW 2840 at 9.15am.



Investment Portfolio










National Australia Bank $1,782,352.50 2.75% 365 Days A1+






National Australia Bank $1,738,085.88 Flex

Total Investments $19,272,347.44

Term Deposits

Percentage of Total Portfolio 100%

Average Investment Yield 2.49%

Discussions/Comments

The Investment portfolio decreased by $145,352.05 during the period.

The investment portfolio is invested in term deposits with the National Australia Bank. The

investment portfolio is regularly reviewed in order to maximise investment performance and

minimise risk.

The Government Guarantee on Investments up to $1 million dollars has now expired and the

new cap of $250,000 has replaced the scheme.

Certification – Responsible Accounting Officer

I hereby certify that the investments listed in the attached report have been made in accordance

with Section 625 of the Local Government Act 1993, clause 212 of the Local Government

(General) Regulation 2005 and Council’s Investment Policy.

Resolution

210/2019

1. That the report regarding Council’s Investment Portfolio as at 31st May 2019 be received and

noted.

2. That the Certificate of the Responsible Accounting Officer be noted and the report adopted



NSW 2840 at 9.15am.



File No: R2.5

Report: 137/2019 Rates Write-off Assessment Number 00062-00000000-000


Background:

The following property located at 2-6 Adelaide Street, Bourke was owned by House and Land

Sales. This property was purchased through a sale for unpaid rates (713 Sale) that was held in

2010. Since the purchase no rates and charges have been paid to Council.

Current Situation

Council is now in receipt of a forfeiture gazette notification for Western Lands Lease 9532 for

non-payment of rent on this property. The property has now transfer to The State of NSW.

The total outstanding rates, charges and interest as at the 18th June 2019 is $22,103.86. Due to

the transfer to The State of NSW it is now necessary to write-off the outstanding debt. The

property is vacant land and is now non-rateable.

Financial impact

The total outstanding rates and charges includes general rates $1,604.66, charges $14,365.59,

interest $5,204.88 and legal cost $928.73 totalling $22,103.86.

The total write-off required for assessment 60-000000000-000 is $22,103.86 plus interest accrual

after the 18th June 2019.

Resolution

211/2019 That Council write off rates charges and interest to the value of $22,103.86 plus any

additional interest accrual for Assessment Number 00062-00000000-000 as this vacant land is

now exempt from paying rates.


File No: R2.5

Report: 138/2019 Rates Write-off Assessment Number 01141-00000000-000


Background:

The following property located at 15 Yanda Street, Bourke was owned by House and Land Sales.

This property was purchased through a sale for unpaid rates (713 Sale) that was held in 2010.

Since the purchase no rates and charges have been paid to Council.

Current Situation

Council has now received a forfeiture gazette notification for Western Lands Lease 12651 for

non-payment of rent on this property. The property has now transfer to The State of NSW.


NSW 2840 at 9.15am.



The total outstanding rates, charges and interest as at the 18th June 2019 is $21,865.97. Due to

the transfer to The State of NSW it is now necessary to write-off the outstanding debt. The

property is vacant land and is now non-rateable.

Financial impact

The total outstanding rates and charges includes general rates $1,588.54, charges $14,248.66,

interest $5,100.04 and legal cost $928.73 totalling $21,865.97.

The total write-off required for assessment 01141-000000000-000 is $21,865.97 plus interest

accrual after the 18th June 2019.

Resolution

212/2019 That Council write off rates, charges and interest to the value of $21,865.97 plus any

additional interest accrual for Assessment Number 01141-00000000-000 as this vacant land is

now exempt from paying rates.


File No: C11.10-S6.29

Report: 139/2019 Pecuniary Interest Returns


Background

The purpose of this report is to remind Councillors and designated persons of the necessity to

lodge Pecuniary Interest Returns.

A Councillor or designated person holding that position on 30th June in any year must complete

and lodge a Pecuniary Interest Return by 30th September in that year.

The returns can be inspected by members of the public and assist in ensuring transparency and

accountability in Local Government decision-making. The obligation upon Councillors and

others to lodge returns is as much a protection for them as it is to the community.

Information and blank returns are included with your business paper.

Resolution

213/2019 That Council notes the information received in relation to Pecuniary Interest Returns.

Moved Cr Barton Seconded Cr Bartley Carried Unstarred


NSW 2840 at 9.15am.



File No: P4.1

Report: 140/2019 Review of Capital Works Program 2018/19 and Reallocation of Funds


Background

A future review of the 2018/19 Capital Works Program and operational funds has been

undertaken by the Management team. Detailed below are recommendations of projects and

operating funds to be revoted in accordance with the Local Government (General) Regulation

2005 (clause 211) to the Delivery Programme 2017/2021 and Operational Plan for 2019/2020.

Assessment

a) Legal Implications Including Directives and Guidelines

Council needs to resolve to cancel and/or postpone the projects.

b) Financial Implications/Considerations

The funds from the postponed and cancelled projects will be returned to existing

reserves

c) Policy Provisions - Council Policy and Practice

There are no policy implications.

Items to be revoted:

Project Amount Proposed Action

BOB – Display

upgrade

$67,500.00 Display upgrade only partly completed reallocation

to 2019/2020 required

BOB – upgrade to

Air conditioners

$112,500.00 Project scoped works yet to be completed

reallocation to 2019/2020 required

Tree removal $59,000.00 Report included in Engineering section of Business

Paper. Works will not be carried out in 2018/2019

budget

Work continues on the upgrade to the display in building three (3) this upgrade will be

completed in the coming months and the revote is necessary due to the time taken to

finalise the details.

The air-conditioning systems within the Back ‘O Bourke Exhibition Centre buildings are

between 11 to 15 years old. Some of these units are due to be replaced and the vote of

$112,500 in the 2018/2019 estimates now needs to be carried forward to allow for

replacement of these units.

Due to the drought a number of trees have died, these trees are now unsafe and need

to be removed. The funds allocated in the 2018/2019 budget now need to be reallocated

to the 2019/2020 budget to undertake the works as detailed in the report

Financial Implication

There will be no additional financial burden on Councils estimates as the expenditure is

transferring unspent funds form the 2018/2019 budget to 2019/2020 budget.


NSW 2840 at 9.15am.



Resolution

214/2019 That Council adopts the recommendation to amend the Capital Works Program and

operating costs planned for 2018/19 as detailed in the report and revote the expenditure to the

Delivery Programme 2017/2021 and Operational Plan for 2019/2020.

Moved Cr Bartley Seconded Cr Dorrington Carried

File No: P4.2.10

Report: 141/2019 Delivery Program 2017/2021 and Operation Plan 2019/2020 –

Schedule of Rates and Charges 2019/2020

Resolution of Making of Rates and Charges 2019/2020


Background

Council’s Draft Delivery Programme 2017/2021 and Operational Plan for 2019/2020 (Resolution

173/2019); and the making of Rates and Charges Levy for 2019 /2020 (Resolution 178/2019) were

adopted on the 27th May 2019. The Operational Plan for 2019/2020 included within the Revenue

Policy including the Schedule of Rates and Charges for 2019/2020.

Current Situation

A review of the revenue policy had identified that the Urban Drainage Charge within the

Schedule of Rates and Charges has a typographical error. This error has no financial

implications. The charge per assessments should read $167.00 not $164.00 as detailed in the

policy. The overall total within the report is correct. The amount within the fees and charges

document is also correct. A new resolution now needs to be adopted as the previous resolution

in May resolved to adopt the charge as $164.00 not $167.00.

Also in accordance with section 566(3) of the Act, the Minister for Local Government has

determined that the maximum rate of interest payable on overdue rates and charges for the

2019/20 rating year will be 7.5%. This information was provided to Council after the completion

and advertising of the Draft Delivery and Operation Plan, the interest rate payable on overdue

rates and charges included in the draft document was to be the maximum allowable as set by

the Office of Local Government.


There is no identified financial costs associated with this report.


NSW 2840 at 9.15am.



Resolution

215/2019

1. That Council adopt the maximum interest rate of 7.5% as determined by the Minister for

Local Government and that the maximum interest rate of 7.5% per annum, calculated daily,

be levied on overdue rates and charges for the financial year ending 30th June 2020.

2. User Charges/Annual Charges – Urban Drainage 2019/2020

WHEREAS the draft Operational Plan and Revenue Policy for the year 1/7/2019 to 30/6/2020

was prepared by Council in accordance with Local Government Act 1993 S402, S403, S404 and

S405 and advertised in the Western Herald AND WHEREAS a period of 28 days since the

publication of that notice was given and during the period no objections have been received.


Resolution

216/2019 Urban Drainage:

Council has adopted a user charge for urban drainage to carry out maintenance.

Urban Drainage Charge Charge

Drainage Charge $167.00


File No: A11.1.2-D4.11

Report: 142/2019 Sale of 26 Oxley Street Bourke to Bourke Shire Council


11.33am Cr Stutsel declared an interest and left the room

Background

At the May 2019 Ordinary Meeting of Council a report was provided in relation to the successful

grant for the purchase and fit out of 26 Oxley Street Bourke by Muda Aboriginal Corporation.

Bourke Shire Council will auspice the funds and work with Muda Aboriginal Corporation to carry

out the works as required in the Deed. As part of the Deed of Agreement Council will become

the owner of the building.

Current Situation

In order to finalise this transaction a resolution of Council is now required to agree to the

purchase of 26 Oxley Street Bourke at the agreed price of $275,000 excluding GST and to affix

the Council Seal to the Contract of Sale.


The purchase of the building will be funded from the grant funding provided and the building

once the fit out is completed will be leased to Muda Aboriginal Corporation. The rent will be

designed to cover the operating cost and minor maintenance. There is not expected to be any

significant financial costs to Council


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Resolution

217/2019 That Council accept the offer to purchase 26 Oxley Street Bourke at the agreed price

of $275,000 excluding GST and that Council Seal be affixed to the Contract of Sale and other

documentation relating to this transaction.


11.34am Cr Stutsel returned to the meeting.

File No: L8.19

Report: 143/2019 Local Government Information (Public Access) Act 2009 (NSW)

(GIPA) Agency Information Guide


Background

Council is required to review Bourke Shire Council – Agency Information Guide – Government

Information (Public Access) Act 2009 each year.

Current Situation

Detailed below is a copy of the reviewed Guide for Councils consideration and adoption.


There is no identified financial costs associated with this report.

Resolution

218/2019 That Council adopts the Agency Information Guide and forward the Agency

Information Guide to the Information Commissioner for approval.


Purpose

To establish the principles that apply and Council’s approach to, disclosure of information and rights

of public access to documents.

Council is subject to NSW legislation regarding disclosure of information, in particular the Local

Government Act (LGA), the Government Information (Public Access) Act (GIPA Act) and the

Environmental Planning and Assessment Act (EP&A Act). It also is subject to the NSW Privacy and

Personal Information Protection Act (PPIPA) and Health Records Information Privacy Act (HRIPA) that

establish standards for information handling practices for personal and health information.

The Commonwealth Copyright Act 1968 may apply in some circumstances to limit the copying of

certain documents held by the Council.


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2. Policy statement

Council is committed to:

Openness and transparency in the conduct of its public functions.

Proactive disclosure and dissemination of information about operations, plans and decisions

or information that will enhance quality of life and economic development of the community.

Provision of access to Council documents unless disclosure in a particular case would be

contrary to the public interest.

3. Principles

Council will promote disclosure and dissemination of information about operations, plans and

decisions, and information that promotes community advancement on its website wherever

practicable, and will facilitate public access through this and other appropriate mediums.

Documents required by law to be available for public inspection will be posted on the website, unless

internet access poses an unacceptable risk of interference with privacy through potential data

gathering and matching techniques or unless to do so would impose unreasonable additional costs

on Council.

Any person is entitled to have information about their place of residence suppressed from documents

available for inspection where disclosure would endanger personal safety, or removed from any

register available for public inspection in accordance with the PPIPA.

Other Council documents not posted on the website will be available for inspection unless disclosure

on balance is contrary to the public interest.

Copying of some documents may be restricted where the Copyright Act imposes limitations.

Council's Guidelines on Access to Information (attached) list the types of documents available

including public registers available for inspection.

The Guidelines also list the categories of documents not available because of legislative restrictions

or because disclosure is likely to be contrary to the public interest. Documents of this kind include

those that contain information about the personal affairs of other ratepayers, commercially sensitive

information, or information which if disclosed would have an adverse effect on Council’s law

enforcement or other functions, such as the identifying particulars of complainants.

Inspection of Council documents which are specified as Open Access Information as outlined in

Clause 18 of the GIPA Act, is free of charge, or on payment of reasonable copying charges. Fees for

Formal Applications are outlined in the attached Guidelines.

Broad requests for access to a large number of unspecified documents which, if processed, would

divert substantial Council resources from dealing with other requests, or from performing other

Council functions may be refused on the grounds that such a diversion of resources is contrary to

the public interest (Clause 60 GIPA Act).


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Any member of the public may also lodge a formal application under the GIPA Act, which will be

dealt with in accordance with the Act’s provisions. Formal applications will not be required where

documents are otherwise available in accordance with this policy and associated guidelines.

Any individual also has a right to know what personal or health information Council holds about him

or her, to access that information in accordance with the provisions of the PPIPA and the HRIPA, and

to amend that information in certain circumstances.

BOURKE SHIRE COUNCIL

GUIDELINES ON INFORMATION ACCESS

(To be read in conjunction with Council’s Access to

Information Policy)

Introduction

These guidelines set out the documents and types of information that are available to members of

the public on a proactive basis, and those that will not generally be available for inspection and

copying. These guidelines relate not only to written information, or information held within another

format, such as within a computer system but also any information given out face to face, or via a

telephone or email.

Council is committed to proactive dissemination of information about the conduct of its public

functions and information that will assist community advancement.

Documents required to be available for public inspection as open access information will, where

practicable, be made available on Council’s website, unless to do so would impose unreasonable

additional costs on Council.

Council will deal with informal requests to inspect other documents in accordance with the GIPA Act

free of charge but charges may apply for photocopies, and for any additional services which go

beyond the provision of access to identified documents.

The rights of access under the GIPA Act are the specified documents listed in Schedule 5 Government

Information (Public Access) Regulation 2009 and to other documents held by the Council unless

disclosure is, on balance, contrary to the public interest.

While any application will be considered on its merits Council may refuse access where:-

a) dealing with the application would require an unreasonable and substantial diversion of the

Council’s resources,

(b) the Council has already decided a previous application for the information concerned (or

information that is substantially the same as that information) made by the applicant and

there are no reasonable grounds for believing that the Council would make a different decision

on the application, (clause 60)

Any applications will be processed in accordance with the Act’s requirements and a decision made to

provide access to the documents, or not to provide access based on public interest considerations of

the GIPA Act. Charges for formal GIPA applications are set out in Council’s Schedule of Fees and

Charges.


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An individual also has rights to access and amend the personal and health information held by

Council about him or her under the PPIPA and the HRIPA. Where information about an individual is

held in documents, files or systems that include information about other persons, any request should

be made under the GIPA Act which provides for consultation with any other affected parties prior to

the possible provision of access to information concerning their personal or business affairs.

Privacy Legislation and Access to Council Information and Documents

The privacy acts referred to above also apply to the collection, storage, use and disclosure of personal

and health information by Council. The acts set out principles for the handling of this type of

information.

Full details of the acts and Council’s obligations are set out in the Privacy Management Plan.

It is not a breach of the privacy principles to disclose personal or health information where this is in

accordance with the acts, (e.g. where disclosure is consistent with the purpose for which the

information was collected, or where the person was aware that particular information is usually

disclosed) or where another act or law requires, permits or contemplates disclosure.

Disclosure of documents required to be made available for public inspection by the GIPA Act, LGA,

the EP&A Act or any other act, of disclosure under the GIPA Act is not contrary to privacy legislation.

Where access to other documents is requested and a judgment needs to be made about whether

disclosure, on balance, is contrary to the public interest, privacy may be a consideration if personal

information about another person is involved. Relevant factors include the nature of the information,

and the degree to which disclosure involves significant privacy issues, and any public interest that

would be advanced by disclosure. Council may need to be able to explain considerations taken into

account in deciding to disclose personal information to someone other than the person concerned.

Council Documents Available for Inspection

The following documents are available for inspection as required by Schedule 1 Government

Information (Public Access) Regulation 2009 and can be accessed via Council’s website or by

contacting either Council’s Public Officer or Council's Manager or General Manager on 02 68308000.

1 Information about Council

(1) Information contained in the current version and the most recent previous version of the

following records is prescribed as open access information:-

a. the model code prescribed under section 440 (1) of the LGA and the Code of Conduct

adopted under section 440 (3) of the LGA,

b. Code of Meeting Practice,

c. Annual Report,

d. Annual Financial Reports,

e. Auditor’s Report,

f. Management Plan,

g. EEO Management Plan,

h. Policy concerning the payment of expenses incurred by, and the provision of facilities to,

Councillors,

(i) Annual Reports of bodies exercising functions delegated by Council,


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i. (j) any codes referred to in the LGA

(2) Information contained in the following records:

a. returns of the interests of councillors, designated persons and delegates,

b. Agendas and Business Papers for any meeting of Council or any committee of Council (but

not including business papers for matters considered when part of a meeting is closed to

the public),

c. Minutes of any meeting of Council or any committee of Council, but restricted (in the case

of any part of a meeting that is closed to the public) to the resolutions and

recommendations of the meeting,

d. Departmental representative reports presented at a meeting of the local authority in

accordance with section 433 of the LGA.

(3) Information contained in the current version of the following records:

a. Land register,

b. Register of investments,

c. Register of delegations,

d. Register of graffiti removal work kept in accordance with section 13 of the Graffiti Control

Act 2008,

e. Register of current declarations of disclosures of political donations kept in accordance with

section 328A of the LGA,

f. the register of voting on planning matters kept in accordance with section 375A of the LGA.

2 Plans and policies

Information contained in the current version and the most recent previous version of the following:

a. Policies adopted by Council concerning approvals and orders,

b. plans of management for community land,

c. Environmental planning instruments, development control plans and contributions plans

made under the EP&A Act applying to land within the local authority’s area.

3 Information about development applications

(1) Information contained in the following records (whenever created):

a. Development applications (within the meaning of the EP&A Act) and any associated

documents received in relation to a proposed development including the following:

a. Home warranty insurance documents,

b. Construction certificates,

c. Occupation certificates,

d. Structural certification documents,

e. Town planner reports,

f. Submissions received on development applications,

g. Heritage consultant reports,

h. Tree inspection consultant reports,

i. Acoustics consultant reports,

j. Land contamination consultant reports,

b. Records of decisions on development applications (including decisions made on appeal),

c. A record that describes the general nature of the documents that the council decides are

excluded from the operation of this clause by subclause (2).

http://www.legislation.nsw.gov.au/xref/inforce/?xref=Type%3Dact%20AND%20Year%3D2008%20AND%20no%3D100&nohits=y

http://www.legislation.nsw.gov.au/xref/inforce/?xref=Type%3Dact%20AND%20Year%3D2008%20AND%20no%3D100&nohits=y


NSW 2840 at 9.15am.



(2) This clause does not apply to so much of the information referred to in subclause (1) (a) as

consists of:

a. the plans and specifications for any residential parts of a proposed building, other than

plans that merely show its height and its external configuration in relation to the site on

which it is proposed to be erected, or

b. Commercial information, if the information would be likely to prejudice the commercial

position of the person who supplied it or to reveal a trade secret.

(3) A council must keep the record referred to in subclause (1)(c).

4 Approvals, orders and other documents

Information contained in the following records (whenever created):-

a. Applications for approvals under Part 1 of Chapter 7 of the LGA and any associated

documents received in relation to such an application,

b. Applications for approvals under any other Act and any associated documents received in

relation to such an application,

c. Records of approvals granted or refused, any variation from local policies with reasons for

the variation, and decisions made on appeals concerning approvals,

d. Orders given under Part 2 of Chapter 7 of the LGA, and any reasons given under section

136 of the LGA,

e. Orders given under the authority of any other Act,

f. Records of building certificates under the EP&A Act,

g. Plans of land proposed to be compulsorily acquired by the local authority,

h. Compulsory acquisition notices,

i. Leases and licences for use of public land classified as community land;

j. Performance improvement orders issued to a council under Part 6 of Chapter 13 of the LGA.

Public Registers

In addition to registers mentioned above, Council maintains other registers which are required by

law to be available for public inspection.

Where the public register contains personal or health information, Council is required to ensure that

access by a member of the public is for a purpose consistent with the purpose for which the register

exists. The Local Government Code of Practice issued under the PPIPA permits Council to provide

access to such registers by way of inspection on Council premises and for the copying of an entry or

page in the register without regard to the purpose of the person who seeks access.

Council reserves the right to seek to satisfy itself about the purpose of access and to require a

statutory declaration from the person seeking access that personal information will only be used for

a specified lawful purpose.

In relation to the returns of interests of councillors, designated persons and delegates Council will

maintain a record of the names of persons who access these documents.

Council maintains some registers which are not available for public inspection. Particular entries in

these registers, for example from Council’s Rates Record and the Register of Impounded Items

required by the Impounding Act, are available to any person. In the case of an application for a

certificate of an entry in the Rates Record under Section 603 of the LGA, a charge is payable.


NSW 2840 at 9.15am.



Access to Other Documents Held by the Council

Other Council documents are available for inspection under the GIPA Act unless disclosure is, on

balance, contrary to the public interest. Any application must be received in writing and will be

processed promptly and within the agreed timeframe.

The request should specify the documents sought, with a reference to any time or date limitations.

Any application will be considered on its merits and considered in the light of the obligation to make

documents available unless pubic interest considerations favour the withholding of the document(s).

Information and Documents Not Usually Available

Information about the name of a property owner is in the public domain through internet access to

the register maintained by the NSW Land and Property Information Service.

Council holds information about property ownership for the purpose of carrying out its functions.

Council policy is not to make available information about the name of a property owner except in

emergency circumstances or where the enquirer can establish a clear need to know. Council will not

supply bulk property data to third parties for the purposes of direct marketing.

Documents listed below will not usually be available because they are excluded from the right to

access by an express provision in the LGA, or Council has concluded that disclosure of such

documents, or documents containing information of the kind indicated would, in the usual case, be

contrary to the public interest.

Documents Not Available Because of Provisions in LGA

The following information will not be available:-

Papers submitted to Council for consideration in a closed session.

Documents containing information about personnel matters concerning particular individuals,

the personal hardship of any resident or rate payer, trade secrets or other sensitive commercial

information, or where disclosure would found an action for breach of confidence.

Documents that contain information, the release of which would constitute an offence against

an Act.

Other Documents Not Available

Documents or parts of documents which would reveal the identifying particulars of persons

who provide information to Council in connection with its law enforcement and regulatory

responsibilities, or who otherwise contact Council about matters of interest or concern,

including complaints about other persons conduct or activities, and matters that require

investigation by Council.

Documents which reveal confidential communications between the Council and its legal

advisers, or documents which have been prepared by Council officers or others for the

dominant purpose of use in proposed or anticipated legal proceedings.

Documents, the release of which are likely to endanger the life or safety of any person, or the

security of any building or structure, or which would prejudice the conduct of a lawful

investigation by Council or another authority.

Documents concerning Council functions or operations where disclosure would have a

prejudicial effect on Council’s property or financial interests, or would otherwise have an


NSW 2840 at 9.15am.



adverse effect on its regulatory functions, or its capacity to operate in an efficient and effective

manner.

Council working documents prepared or received in connection with its decision making

functions, prior to the making of a decision by Council, a committee of Council, or an officer

exercising delegated authority.

It should be noted that access through verbal advice as to the content of documents listed above is

also not available.

Large General Requests for Access to Documents

Broad, general requests for a large number of documents, for example all documents of a certain

kind, or documents held on a number of different Council files, or which otherwise require a

substantial allocation of Council resources, may be refused after consideration of the public interest

factors involved by Council’s Public Officer/ Right to Information Officer. The Officer may, in the light

of an assessment of the work involved in identifying, locating, collating and assessing a large number

of Council documents, conclude that access should be refused on the grounds that the substantial

diversion of Council resources necessary to deal with the application would, on balance, be contrary

to the public interest. The Public Officer/Right to Information Officer shall, in reaching such a decision

take into account the following:-

an assessment of the work and time involved in responding to the application.

the extent to which the work involved in dealing with the request would result in Council

resources being diverted from dealing with other access requests, or from other important

functions.

the nature of the documents requested and any public interests to be advanced by disclosure

generally, or disclosure to the particular applicant. Council acknowledges there is a public

interest in disclosure of documents about Council operations and the exercise of its functions,

and in a particular applicant gaining access to documents where there is a strong and justifiable

right to know.

However the right to access documents free of charge to an individual also requires consideration of

the effect the processing of such an application may have on the rights of others, and on the efficient

and effective use of Council resources in the interests of all ratepayers.

Refusal of Access

Where access to documents is refused under the GIPA Act, Council will advise the applicant in writing

of the reasons for the decision. In the case of refusal on grounds that dealing with the request would

involve the substantial diversion of Council resources, the Public Officer/Right to Information Officer

will provide details to the applicant in writing, including an estimate of the time involved in responding

to the application and consideration of the other factors mentioned in these guidelines however

before doing so will give the applicant a reasonable opportunity to amend the application.

Any applicant dissatisfied with Council’s handling of a request for documents under GIPA Act may

seek a review in accordance with Sections 82 - 88 of the GIPA Act and may also seek a review of

reviewable decisions through either the Information Commissioner or the NSW Civil and

Administrative Tribunal.

Copyright


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Copyright issues may arise when requests are made for copies of documents held by the Council.

The Commonwealth Copyright Act 1968 takes precedence over State legislation. Therefore the right

to copy documents under the GIPA Act does not override the Copyright Act.

If Council commissions a report etc. from a consultant it will be under the terms of the contract

whether it can be copied. With regard to documents supplied with development applications,

Council’s development application form includes a statement whereby applicants give their

permission to allow documents included with a development application to be accessed under the

GIPA Act.

Access to Information by Councillors and Administrators

The process for access to information by Councillors and Administrators is outlined in Part 7 of

Council’s Code of Conduct.

GIPA Act

Access to the GIPA Act is available from the website of the Office of the Information Commission of

NSW at the following link:

http://www.informationcommissioner.nsw.gov.au/lawlink/oic/ll_oic.nsf/pages/information_commiss

ioner_legislation


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Government Information (Public Access) Act 2009

ACCESS APPLICATION

Please complete this form to apply for formal access to government information under the

Government Information (Public Access) Act 2009 (“GIPA Act”). Please forward to Right to

Information Officer, Bourke Shire Council PO Box 21 (or 29 Mitchell Street) Bourke NSW 2840. If you

need help in filling out this form, please contact the Public Officer on 02 68 308 000 or visit our

website at www.bourke.nsw.gov.au

Your details

Surname: ..................................................................................................... Title: Mr / Ms

Other names: ..................................................................................................................................

Postal address: .................................................................................................. Postcode: .........

Day-time telephone: .................................................... Facsimile: ........................................................

Email: ..................................................................................................................................

The questions below are optional and the information will only be used for the purposes of

providing better service.

Place of birth: ………………………………….. Main language spoken: ……………………..

Aboriginal or Torres Strait Islander: Yes / No (circle one)

Do you have special needs for assistance with this application: ………………………......

…………………………………………………………………………………………………………………………………………………………………

………………………………………………………

I agree to receive correspondence at the above email address.

Government information

Please describe the information you would like to access in enough detail to allow us to identify it.

Note: If you do not give enough details about the information, the Council may refuse to process

your application.

........................................................................................................................................................................................

........................................................................................................................................................................................

........................................................................................................................................................................................

........................................................................................................................................................................................

........................................................................................................................................................................................

........................................................................................................................................................................................

Are you seeking personal information? Yes / No (circle one)

Form of access

How do you wish to access the information?

Inspect the document(s) A copy of the document(s)

Access in another way (please specify) ........................................................................................................

Application Fee

I attach payment of the $30 application fee by cash / cheque / money order (circle one).

(Note: please do NOT send cash by post)


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Disclosure log

If the information sought is released to you and would be of interest to other members of the

public, details about your application may be recorded in the agency’s ‘disclosure log’. This is

published on the agency’s website.

Do you object to this? Yes / No (circle one)

Discount in processing charges

If you are given access to the information sought, you may be asked to pay a charge for processing

the application ($30 / hour). Some applicants may be entitled to a 50% reduction in their

processing charges. If you wish to apply for a discount, please indicate the reason:

Financial hardship – please attach supporting documentation (e.g. a pension or

Centrelink card).

AND / OR

Special benefit to the public – please specify why below:

........................................................................................................................................................................................

........................................................................................................................................................................................

........................................................................................................................................................................................

Applicant’s signature: .......................................................................................

Date:


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GENERAL MANAGER’S REPORT – Late Report

File No: L1.16

Report: 144/2019 Classification of Land as Operational Land

Responsible Officer: Ross Earl, General Manager

Background:

Council is in the process of purchasing 26 Oxley Street Bourke that is a commercial premises.

Once the purchase is complete the building will be leased out by Council

This land is identified as follows:-

26 Oxley Street Bourke Lot 1 DP 188273

In accordance with section 25 of the Local Government Act 1993 (LGA) land must be classified

as either operational or community land.

Section 31 of the LGA provides as follows

31 Classification of land acquired after 1 July 1993

(1) This section applies to land that is acquired by a Council after the commencement of this

Division, other than:

(a) land to which the Crown Lands Act 1989 applied before the acquisition and continues

to apply after the acquisition, and

(b) land that is acquired for the purpose of a road.

(2) Before a Council acquires land, or within 3 months after it acquires land, a Council may

resolve (in accordance with this Part) that the land be classified as community land or operational

land.

(2A) Any land acquired by a Council that is not classified under subsection (2) is, at the end of the

period of 3 months referred to in that subsection, taken to have been classified under a local

environmental plan as community land.

(2B) While the land remains unclassified:

(a) the land may not be used for any purpose other than that for which it was being used

immediately before it was acquired, and

(b) the Council may not dispose of any interest in the land.

(3) A Council must not resolve under this section that land be classified as operational land if:

(a) the land is classified as community land immediately before its acquisition, or

(b) the resolution would be inconsistent with any other Act, the terms of any trust applying

to the land or the terms of any instrument executed by the donor or transferor of the land.

http://www.austlii.edu.au/au/legis/nsw/consol_act/cla1989134/

http://www.austlii.edu.au/au/legis/nsw/consol_act/cla1989134/


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Current Situation:

Section 34 of the LGA provides

34 Public Notice to be given of classification or reclassification by Council resolution

(1) A Council must give public notice of a proposed resolution to classify or reclassify public land.

(2) The public notice must include the terms of the proposed resolution and a description of the

public land concerned.

(3) The public notice must specify a period of not less than 28 days during which submissions may

be made to the Council.

Financial Implications:

The cost to Council for the classification of the land is limited to the cost of advertising and

preparation of the various reports.

Resolution

219/2019

1. That Council advertise its intention to pass a resolution at the Ordinary Meeting of Council

to be held on 26th August 2019 to classify 26 Oxley Street Bourke, Lot 1 DP 188273 which

will be purchased by Council as Operational Land.

2. That in accordance with Section 34(3) of the LGA, Council consider any submissions

received in relation to the proposed classification at the August meeting prior to resolving

to classify the land as operational



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Bourke Shire Council

Activity Reports

Monday, 24th JUNE 2019


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Engineering Services Activity Report

File No: E7.1

Report: 145/2019 Works Completed

Responsible Officer: Christopher Morrall - Roads Supervisor

The following information outlines works completed from the 14th May to 17th June 2019

inclusive.

1. NORTH SECTOR – Denis Tiffen, Team Leader

Location Work Carried Out

MR 404 Kiaora S Bends Formation Works Completed

MR 405 Wongareena Plains Sealing Works Commenced

2. SOUTHWEST SECTOR - John Reed, Team Leader



3. TRANSPORT SECTOR - Jack Wielinga, Team Leader


4 BITUMEN SECTOR - John Bartley, Team Leader

Bourke Township Patching undertaken

Regional roads Patching undertaken

State Highways Patching undertaken

Staff Training Mental Health & First Aid

WHS & Manual Handling


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5.PARKS & GARDENS – Terry Rankmore, Team Leader


General All parks & sporting grounds gardens, regular mowing & maintenance carried

out

Sporting grounds facilities cleaned & maintained

Public toilets cleaned & maintained

Clean facilities

General graffiti removal carried out on Council facilities

Small Plant Maintenance & service carried out on all ground plant

Works Requests Actioned & ongoing

1 Tudor St General maintenance carried out

Wharf General maintenance carried out

Renshaw Complex Grounds, facilities cleaned & maintained

Prepare grounds for park run

Coolican Oval General maintenance carried out

Prepare grounds for Junior Joeys Soccer

Prepare grounds for Junior Rugby Union training

Davidson Oval General maintenance carried out

Prepare grounds for Barwon Darling Rugby League training

Prepare grounds for Senior Rugby Union training

Prepare grounds for the commencement of Barwon Darling Rugby League

Prepare grounds for commencement of Bourke Rugby Union

Prepare grounds for Outback Challenge

Central Park Skate Park - regular mowing & maintenance carried out, graffiti removal

Shade erected over skate park

Basketball/Netball Court

Prepare ground for Mobile Playgroup

Youths Off The Street Van

Villages Mow grounds, facilities cleaned & maintained

Airport Mowed airstrip




NSW 2840 at 9.15am.



6.TOWN SERVICES – Troy Hayman, Team Leader


Work Requests Actioned & ongoing

Weekly sand footpaths

Relieving Staff in garbage truck

Daily airport Inspections, install new wind sock up at airport

Weekly town mowing

Cemetery Prepared graves: 22/05/2019 and 06/06/2019

Rest Areas Weekly rubbish removal & cleaning along road side

Mow & poison Sydney Road Rest Areas

Staff Training First Aid

WHS/Manual Handling

Sundry Debtors Garbage truck Brewarrina Shire

General Gravel/Rock wash out boat ramp

Set up Replace chevrons pool and in Anson Street

Start town poisoning of corners/drains/road edges

Cold mix gutter edges in Darling Street

Mow behind Riverside Motel along fence line on levee bank

Sand holes at child care

Move shelter from levee bank for new walk way footpath

Relieving garbage truck

Remove dead dog from Adelaide Street

Remove rubbish from Wortumertie Street

Replace vandalised “Keep Left” sign corner of Oxley and Charles Street

Remove 3x trees from Darling Street for concrete work

Clean up Jandra site

Remove trees from Oxley Street, housing moving

Cold mix trip hazard central park

Erect new goal posts at Coolican Oval

Poisoning Airport

Prune trees North Bourke lane

Town Mowing footpaths

River Clean-up day

Jandra site North Bourke, clean-up site plus fill in around walk way

Remove dead trees around Town and Parks


NSW 2840 at 9.15am.



7. WORKSHOP – Aaron Coyne, Tradesman Plant Mechanic

Plant

no Rego Description Work Carried Out

100 CM10EW 2017 Holden

Colorado Service carried out, replaced engine oil, air filters

135 BD37AJ 2009 Volvo Replace all belts, still overheating, replace water pump

and thermostat, replace broken hose clamp

137 DH91BK 2010 Volvo Replace master cylinder, bleed brakes

141 XN84BW John Deere Grader Fitted a 12V Anderson plug adapter

150 BV55RE 2013 Caterpillar

New A/C fan fitted, replaced light bulb, wiper arms, auto

sparky to look at hydraulic alarm, new o-ring replaced on

fuel pump

512 73235D Multi Tyre Roller Service carried out

101 CS92FY Ford Ranger Service carried out, replaced engine oil, air filters

16 DYU31F Toyota Prado Service carried out, fitted new cel-fi aerial

204 UNREG Hyster Diagnose oil leak on motor

510 73228D Smooth Drum Roller Service carried out, replaced engine oil, air filters, replaced

new o-ring on hydraulic pump

54 CH29FQ 2016 Isuzu D/Max Service carried out, replaced engine oil, air filters

82 X50827 2012 Barge

Engineering New invertor fitted 240V to 12V

92 CA52JC 2014 Western Star All repairs done-centre bolt broken, RH side air bag

leaking air, turn manual heater off A/C

238 TB84BR 2016 Moore Tri Axle

Tanker Replace rocker box bushes, new tyres

239 TB85BR 2016 Moore Tri Axle

Tanker

Replace rocker box bushes, new tyres, fixed two broken

springs

93 CE53WX 2015 Colorado Nitro test truck and recharge A/c system, put rubber on

hose to stop it wearing out

197 YII01C 2017 Mazda BT 50 Service carried out, replaced engine oil, air filters

55 CQ28KZ Mitsubishi Pajero Service carried out, replaced engine oil, air filters

218 BR67WH 2012 Hino Service carried out, replaced engine oil, air filters, fitted

new flashing light, rear shocks, belts, adjusted brakes

51 YII29U Mazda BT 50 Service carried out, replaced engine oil, air filters

12 BM99KO 2011 Toyota Service carried out, replaced engine oil, air filters

25 YII01D 2017 Mazda BT 50 Service carried out, replaced engine oil, air filters

33 YII01E Mazda BT 50 Service carried out, replaced engine oil, air filters

7 YGU33E Mazda BT 50 Service carried out, replaced engine oil, air filters

8 YCJ72Y 2015 Mazda BT 50 Service carried out, replaced engine oil, air filters

138 28611D 2012 Toro Mower Took part tensioner and cleaned up, greased

40 CP40FZ Isuzu NHNQR Weld new tailgate latch on side of tipper

50 CL16AC Kenworth

New tail light fitted, new fridge ordered, new flasher unit,

replace air bag, new wheel seal installed, new brake

drums and shoes on trailer


NSW 2840 at 9.15am.



130 YWE633 2003 Case All repairs done

422 71756D Toyota Forklift Service carried out, replaced engine oil, air filters

13 YII01F 2017 Mazda BT 50 Service carried out, replaced engine oil, air filters

300 CR59EV Mitsubishi Triton Service carried out, replaced engine oil, air filters

132 CP22CH John Deere New rear flashing light fitted

172 CL38AZ Isuzu 1500 FXY Swap RH mirror to LH side

27 BC83YB 2009 Isuzu 450 Pulled dash out fixed broken wire on tracker

505 NX17EH Kenworth Shock fitted

57 CC20UJ 2015 Hino

Water pump has been repaired, new A/c line fitted,

vacuum out and re-gas, replace shorted out starter wire,

remove hydraulic line, crimp joiner and re-fit to door,

remove sweeping arm, straighten and re-weld

58 DYU31E Toyota Kluger Service carried out, replaced engine oil, air filters




NSW 2840 at 9.15am.



8. Water & Wastewater – Shane Hopley, Team Leader

Water Supply Planned Maintenance - March

10 Richard Street Sewer Choke

3 Denman Street Sewer Choke

71 Tudor Street Sewer Choke


110 Hope Street Sewer Choke

32 Hope Street Sewer Choke

21 Tarcoon Street Sewer Choke

100 Darling Street Sewer Choke



1 Moculta Street Sewer Choke


30 Mitchell Street Sewer Choke

1-3 Short Street Replace kitchen tap

Louth Replace river pump

Central Park Repair sprinkler system

12 Darling Street Repair leaking toilet

Dog pound Repair leaking tap

WTP raw pump site First stage repairs to suction and pipe foot valve

58 Oxley Street Repair leaking taps

Rainbar camp Start plumbing works on dongers

Yandaroo bush camp Replace pressure pump and repair hot water system

104 Hope Street Dug 100,, raw water main and repair main

2 Becker Street Dug 100,, raw water main and repair main

65 Oxley Street Dug 100,, raw water main and repair main

Renshaw Sporting Complex Dug 100,, raw water main and repair main

170 Anson Street Dug 100,, raw water main and repair main

25 Tudor Street Dug 100,, raw water main and repair main

25 Mertin Street Repair leaking 20mm filtered water service

158 Anson Street Repair leaking 20mm filtered water service

Alice Edwards Village,

Cottage 14

Repair leaking 20mm filtered water service

37 Mertin Street Repair leaking 20mm filtered water service

29 Short Street Repair leaking 25mm raw water service

Darling Street North Bourke Dug 50mm filtered water main and repair main

95 Mitchell Street Dug 100mm filtered water main and repair main, Filtered water off 1

hour

Wilson Street Dug 200mm filtered water main and repair main

Darling Street North Bourke Dug 200mm filtered water main and repair 20mm service

Glen Street Dug 200mm sewer main and repair main

86 Mitchell Street Dug sewer main cleared with Sewer choke


NSW 2840 at 9.15am.



Mitchell Street Install new storm water pipe from Glen Street to Richard Street

Training Mental Health & First Aid / WHS & Manual Handling

Clara Hart Village Routine Maintenance and Monitoring as per ACP Management Plan

Alice Edwards Village Routine Maintenance and Monitoring as per ACP Management Plan


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Treatment Plant EPA Licence Compliance

Record of Effluent Analysis

Pollutant Unit Of

Measure

Licence 100

Percentile

Concentration

Limit

Aug

2018

Test

Sept

2018

Test

Oct

2018

Test

Nov

2018

Test

Dec

2018

Test

Jan

2019

Test

Feb

2019

Test

Mar

2019

Test

Apr

2019

Test

May

2019

Test

Jun

2019

Test

Oil & Grease mg/L 10 <2 <2 3 3 3 5 <2 <2 <2 5

pH 6.5-8.5 7.77 8.21 8.28 8.29 8.72 8.46 9.44 8.77 9.22 8.66

Nitrogen (total) mg/L 15 9.7 6.9 4.7 5 3.5 8.9 10.5 14.3 9.3 10.4

Phosphorus (total) mg/L 10 3.7 3.9 3.6 2.4 1.3 1.7 1.10 2.38 1.6 2.4

Total suspended solids mg/L 20 41 17 16 16 21 62 150 114 101 46

Biochemical oxygen

demand mg/L 15 29 5 12 11 9 22 18 36 24 26

Council notes the provisions of clause L2.5 (a) and (b) of its licence conditions of a chlorophyll exemption due algal growth, which also exempts

the above exceedances.

Rainfall in Bourke for May 2019 was 28.4 mm

Hottest day for May 2019 was 29.2 degrees

Coldest day for May 2019 was 1.0 degrees

Resolution

220/2019 That the information in the Engineering Services Department Activity Reports as presented to Council on Monday, 24th June 2019 be

received and noted.



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ACTIVITY REPORT FOR THE ENVIRONMENTAL SERVICES DEPARTMENT

File No: D3.2

Report: 146/2019 Developments Approved Report

Author: Carolyn Crain, Coordinator, Development & Regulatory Services


Delegated

Authority or

Council

Consent

Type &

Consent

No.

Subject Land Nature of Development

Delegated DA

2019/0011

Lot 1, DP 1244271

28 Mitchell Street

Bourke

Construction of shaded stage &

associated paving

Total value of Approved works for May 2019 = $180,000

No. of Development Application Approvals for May 2019 = 1

No. of Complying Development Application Approvals for May 2019 = 0

File No: A11.1.1

Report: Building Services Report

Author: Paul Faulkner, Environmental Coordinator



Work Requests Actioned and ongoing

Risk Assessments Completed with every job

Training Mental Health, First Aid & Manual Handling

Office Monthly check and test Emergency Generator

Cemetery General maintenance – watering ,mowing and fill in holes

trim and remove trees and poisoning

Contractors Electrical works to buildings

Buildings Pest Control, Minor repairs, installation of ramp and repairs to roller

door

Grants Organise quotes, repairs to wharf, completion of tennis courts fence,

shade sales and canteen upgrade

Plant Setting up Rainbar camp


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File No: A8.1

Report: Animal Control/Environmental Issues Report


Bourke Shire Council Holding Facility Dogs Cats

Animals in Pound beginning of Month 7 1

Seized 9 14

Surrendered 0 0

Dumped 0 0

Total 16 15

Euthanased 1 14

Returned to Owner 0 0

Released from Pound 0 0

Re-housed 10 1

Died in Pound 0 0

Escaped from Pound 0 0

Animals Remaining at End of Month 5 0

Total 16 15

Stock Rested in Stock Yards 210

Attended complaints in regards to dogs causing trouble to the general public

Ongoing patrols of the township enforcing the Companion Animal Act

Water sampling for the township, villages and Darling river

Patrols of Councils Reserve’s

File No: S10.2.1

Report: Swimming Pool Report

Author: Mark Hollman, Pool Manager


Attendance for March 2019

Season Ticket Holders Non- Season Ticket Holders

Adults 537 Adults 298

Children (2+) 863 Children (2+) 437

Babies (<2) 113 Babies (<2) 82

School/Other Groups 1164 Total for Month 3494

18/19 YTD Total 19237

Resolution

221/2019 That the information in the Environmental Services Activity Report as presented to

Council on Monday, 24th June 2019 be received and noted.



NSW 2840 at 9.15am.



GENERAL MANAGER’S ACTIVITY REPORT

File No: G2.1

Report: 147/2019 “From the GM’s Desk”

Responsible Officer: Ross Earl, General Manager

30th May 2019

Water restrictions in Bourke and North Bourke have reverted from Level Five (5) to Level Three

(3).

This change was effective from 4.00pm, Monday, 27th May 2019.

The weir pool is now re-filling due to inflows from the Culgoa River. This inflow is good news for

Bourke and North Bourke’s town water supply and for stock and domestic users. It is still unclear

as to how much water will be received into the Bourke weir pool, but it is anticipated that it will

continue to slowly rise.

The use of fixed sprinklers continues to be prohibited.

Hand held hoses can, however, now be used for two (2) hours per day only at each property.

These restrictions apply to both filtered and raw water supplies.

The Flow into the Darling River and then into the Bourke Weir Pool was welcomed by the

Bourke Community with many people travelling to the boat ramp and weir to watch the water

breach the bank at that location and move further downstream for the first time in over nine (9)

months.

Whilst there are some photos mirroring the situation when the river was at record lows it

appears that there was no-one within the community who could personally recall the river being

so low and the ongoing water supply to Bourke under such critical threat.

As of Tuesday, 28th May 2019, the Darling River will have stopped flowing over the weir at

Bourke for 285 days, far exceeding the previous record created in 2006 of 200 days.

The recent rain that has resulted in the Culgoa flowing well and hopefully we may see this

record period come to an end very shortly.

A reminder that water restrictions are in place in Bourke and North Bourke and the exact level

of those restrictions will vary according to the inflow into the River.


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There is a strong degree of optimism that more water from the Culgoa will flow into the Darling

River and make its way into the Bourke Weir Pool.

It is however, anticipated that the flows will be slow in coming.

The Environmental flow both Copeton and Glenlyon Dams is gradually makings its way down

stream and the water from Glenlyon which was released into the Mehi River has reached

Collarenebri.

The low river levels and dry river beds have combined to make it difficult to predict how far the

water will get but there is a strong degree of optimism that it will get to at least Brewarrina, and

hopefully beyond.

Once the water from the Environmental Flow reaches the Barwon, the opportunity will present

itself for a much more accurate prediction to take place.

The supply of water for domestic purposes may have improved in Bourke but, we are certainly a

long way from having desirable flows into the Barwon Darling System and a considerable

amount of rain will be required in the catchment if we are to achieve these much needed flows

The construction of the bores has given the town of Bourke increased security but those who

are relying on water for irrigation are still relying on the rain in the catchment becoming

available.

The drought conditions are wide spread and right across New South Wales. There are

communities experiencing significant hardship. Regionally, the low level of available water in

Burrendong Dam has triggered some concern for those communities reliant of water from this

source including Dubbo.

In a positive for the Far West of the State there is still a strong flow in sections of the Warrego

this has meant equally strong flows in the Darling at Louth and beyond.

Hopefully this water will get to Wilcannia and provide that community with the additional water

that they need.

Council adopted the 2019/2020 Operational Plan (Budget) at its Ordinary Meeting of Council

held on Monday, 27th May 2019.

Arrangements for this year’s Tour de OROC are progressing and the riders will enjoy an

overnight stay in Bourke on the 9th October 2019.

Bourke Shire Council and Bourke Rotary will combine to host the riders in Bourke and will be

responsible for dinner, bed and breakfast. There are a number of people from the Bourke


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district who have already experienced the benefits of Macquarie Homestay which will be the

beneficiary of all funds raised by Tour de OROC.

A fund raiser will be held at the Port of Bourke Hotel will some great prizes to be auctioned. All

these items have been made available for the fund raising efforts by Luke Moon, Publican of the

Port of Bourke.

As an indication of the amount of coordination that goes into an event such as this, Chair of the

organising Committee, Mathew Dickerson has a weekly meeting of the committee in Dubbo

with members of the committee from outside Dubbo including myself joining via

teleconference. The meetings are to ensure the route including stopovers is determined,

required permissions obtained and matters such as catering and accommodation are organised.

On the 7th June, Mathew with be accompanied by committee members Ashley Wielinga and

Paul Loxley who will drive the route to ensure that everything is in place prior to the advertising

and promotion commencing.

Toyota have once again agreed to be the major sponsor of the event in association with Dubbo

City Toyota.

Council adopted a new Code of Meeting Practice at its meeting held on Monday, 27th May 2019

and it will become effective at the next meeting to be held in June 2019. Council has up until the

14th December 2019 to determine how it will meet its obligation to webcast the meetings, noting

of course that the placing of an audio recording of the meeting will satisfy the requirement.

Options to meet the requirement in relation to webcasting are currently being investigated.

A reminder that the final instalment of the 2018/2019 Rates and the last Water Charges are due

this Friday, 31st May 2019.

If you are having difficulties in meeting your obligations in relation to the payment of Rates and

Water Charges please contact Council’s Revenue Officer who may be able to discuss the

implementation of a payment plan.

I have been notified that the Unit Commander of the Bourke State Emergency Services (SES),

Steve Walsh has indicated to the NSW SES Commissioner of his intention to relinquish his role

as Unit Commander at Bourke effective as of 30th June 2019.

Steve has held the role for 22 years and has given great service to the community of Bourke

during that time and has earned the respect of those within the SES and other emergency

services. During this time his dedication and commitment and ability to work collaboratively with

these other agencies for the betterment of the town.


NSW 2840 at 9.15am.



From a personal point of view I would like to thank Steve for his assistance and cooperation

during my tenure in Bourke where I also act as Chair of the Local Emergency Management

Committee. Steve was a great supporter and contributor to that committee and always made

himself available.

Much of the work undertaken by our volunteer organisations, including the SES and Rural Fire

Service, goes relatively unnoticed by the general public who only really see what those

organisation do when an emergency situation arises. However, each of the volunteers are

required to obtain accreditation, attending regular training sessions and participate in planned

exercises so that they are adequately prepared for those emergency situations.

While Steve will relinquish his leadership role he will retain active membership of the SES unit

and continue to support the Bourke community.

I attended a meeting of the General Managers of The Far North West Joint Organisation of

Councils and the Orana Joint Organisation of Councils at Warren last Friday to discuss issues of

mutual concern.

Many trees in and around Bourke suffered during the drought and unfortunately it would

appear that many have already died or are unlikely to survive; which is a clear demonstration on

just how severe the drought has been.

Council has had an arborist look at the street trees and also trees within the parks in town to try

and determine which ones will need to be removed and which ones have the potential to be

revived.

Unfortunately amongst those unlikely to survive are some very large trees.

Those street trees needing to be replaced will be replaced with trees identified in the Street

Trees Master Plan.

There have been a number of positive comments received in relation to the improved facilities

across the shire which have been funded by a combination of the Building Stronger

Communities Fund, the Drought Communities Extension Fund and by other grants obtained by

Council and of course Councils other revenue sources.

The revitalisation of Central Park continues as it becomes a focal point of recreation for the

community.

The new shade sails over the skate park will increase their ability to be used particularly during

the hot weather, the half -court basketball/netball court is receiving good use as are both the

exercise equipment and the playground equipment.


NSW 2840 at 9.15am.



The new fence around the tennis court has made a huge difference and work will commence on

the refurbishment of the tennis club house in the near future.

The toilet complex for Central park should be in place by the end of June.

It is also proposed to undertake some work on the improvements to “Poets Corner” which

reflects a great deal of Bourke’s history.

There is an ongoing emphasis on the consolidating and improvement of council’s existing assets

including active and passive parks.

In addition to the Bourke Skate Park receiving new shade sails, the contractors have also visited

some of the villages and have erected shade sails over the playground equipment at Louth and

Enngonia.

While on parks, work will commence on the establishment of the amphitheatre at Darling Park

at the corner of Mitchell and Sturt Streets which is part of the CBD redevelopment and will

provide an ideal location for outside performances.

There will some disruption to pedestrian access around that area whilst the works are being

undertaken.

The 2019 Graffiti Removal Day is scheduled for Sunday, 27th October 2019. Bourke Shire will

again be working with Bourke Rotary Club in relation to the coordination of the day. The state

wide initiative has attracted a great deal of corporate sponsorship including the supply of graffiti

removal kits free of charge so that all that is needed is for the manpower. Individuals and

Organisation within the community are asked to consider assisting on the day.

The aim of Graffiti Removal Day is to highlight the problem of graffiti across NSW and

encourage people to volunteer to remove and prevent graffiti. Graffiti vandalism costs the NSW

Government and residents more than $300 million every year and it has to stop.

The results speak for themselves:–

• Since its inception in 2012, the number of GRD volunteers has increased from 597 to

over 1800 in 2017.

• In its first year, 100 sites were nominated. In 2017 volunteers removed graffiti from 428

nominated sites.

Over the past couple of years the participation in the day has been relatively low and it is hoped

that with adequate notice the opportunity may be available to get a much greater involvement.

So if you can mark the date of the Graffiti Removal Day down in your diary it would be a good

start.


NSW 2840 at 9.15am.



While individuals are very welcome to attend and assist in the effort to remove this unwanted

form of vandalism the day also presents the opportunity for sporting groups to get together to

ensure that the facilities they utilise is free from graffiti.

Quote of the week!

“No act of kindness, no matter how small, is ever wasted.” Aesop

6th June 2019

The level in weir pool continues to rise as a result of inflows from the Culgoa River. It is still

unclear as to how much water that will be received into the Bourke weir pool but it is

anticipated that it will continue to slowly rise over the next couple of weeks.

Level three (3) water restrictions are still in place.




As of Tuesday, 4th June 2019, the Darling River will have stopped flowing over the weir at Bourke

for 292 days, far exceeding the previous record created in 2006 of 200 days.

The lack of water in the river has meant that the PV Jandra has been able to cruise and in fact

spent some time basically sitting on a sea of mud. The slightly increased water levels have seen

it being re-floated and once the level in the river reaches three (3) metres should be able to

again be utilised for charters.

The PV Jandra is one of our major tourist attractions and we have numerous enquiries

regarding its operation, and no doubt its inability to be utilised has impacted on the length of

stay by some visitors.

The tourist season although slow to start seems to have gained a bit of momentum over the

past couple of weeks. This is welcome news for those persons in the tourism industry, either

directly or indirectly.

Work on Stage 3 of the reconstruction and sealing of the Wanaaring Road is well advanced.

Stage three (3) involves the area around Wongareena Plains. In addition to the funding being

made available from the Fixing Country Roads Program, further funding has been provided


NSW 2840 at 9.15am.



under the Regional Road Repair program and this will result in another six (6) kilometres being

sealed.

To assist in the provision of the water required to undertake the work, a new bore has been

drilled and equipped and this will also allow water to also be available for future projects within

the area.

The Wanaaring Airstrip has been subject to a reseal with the funding being provided by a

combination a grant from the Commonwealth Government under the Remote Airstrips Program

coupled with funding from Bourke Shire Council.

The provision of an all-weather airstrip at Wanaaring is extremely important in cases of medical

emergencies and it is good to see these works undertaken. Like Louth the Wanaaring Airstrip is

not only sealed but also equipped with lighting to enable access twenty fours (24) per day.

Members of the public who are planning to travel to Hungerford next week for the Bi- Annual

Hungerford Field day will have the opportunity to inspect recently sealed sections at

Youngerina and Naree.

Funding for the two (2) new sections was provided by a Drought Initiative of the New South

Wales Government.

Council grading contractors are currently working around the Louth area completing necessary

maintenance works and residents should see improved road surfaces in the area.

Stage one (1) of the construction of the levee shared path from the Wal Mitchell Wharf

Precinct to Rotary Park is under way and being completed by local contractors. This is the first

stage of the project that will eventually see the walk way link Bourke to North Bourke.

There were a lot of people in town last week for the Education Summit conducted by

Maranguka in association with both Department of Education and the Department of Premier

and Cabinet.

All reports in relation to the summit were extremely positive and it encouraging to see the

support provided by so many agencies to enhance the education and training opportunities in

Bourke.

The opportunity was taken following the summit to hold a meeting of the Governance Group of

the Bourke Aboriginal Employment Prosperity Strategy (BAEPS), which I Co-Chair with Mick

Williams representing Maranguka. Representatives of a number of other agencies who sit on the


NSW 2840 at 9.15am.



Governance Group including the Department of Industry, Department of Education and the

New South Ombudsman’s Office were involved in the Summit and it made sense to meet whilst

they were in town.

There were a number of matters discussed and observations made and it was recognised that

sometimes as a community we don’t recognised and celebrate our successes.

In looking at the evaluation measures for BAEPS one of the measures considered was the

number of students who have completed Year 12 at Bourke and had either secured

employment or had decided to undertaken further education.

Principal of Bourke High School, Andrew Ryder noted that of the nineteen (19) students who

completed Year 12 at Bourke in 2018; all had been successful in gaining employment or were

continuing further study.

This is a great result and congratulations to all concerned and if this can be replicated in future

years it will be tremendous.

The Environmental Flow from both Copeton and Glenlyon Dams is gradually making its way

down stream. The water passed Collarenebri and is making its way towards Walgett.

The low river levels and dry river beds have combined to make it difficult to predict how far the

water will get but there is a strong degree of optimism that it will get to at least Brewarrina, and

hopefully beyond.

If you are having difficulties in meeting your obligations in relation to the payment of rates and

charges please contact Council’s Revenue Officer who may be able to discuss the


The Far North West Joint Organisation of Councils will hold an Extraordinary Meeting on Friday,

7th June 2019 in Dubbo to further progress the procurement process regarding the

establishment of an air service for the towns of Bourke, Cobar and Walgett/ Lightning Ridge.

The news of a potential air service for Bourke and the other towns was welcomed by a number

of delegates to the Educational Summit held last week with delegates indicating that the air

service would both substantially reduce travel times and make access to each of the towns

much easier.

To protect Greater Sydney’s Water Supply, the NSW Government has announced Level 1 Water

Restrictions which came into effect across Greater Sydney (Sydney, Blue Mountains and the

Illawarra) from 1st June 2019.


NSW 2840 at 9.15am.



With the ongoing drought, there’s more pressure on Greater Sydney’s Water Resources. The

NSW Government has introduced early restrictions on outdoor water use to conserve water for

the future.

The fact that Australia’s largest city is on water restrictions serves to demonstrate just how dire

the situation is across the state.

Bourke has been fortunately able to revert to Level 3 restrictions and the chances on inflows into

the weir pool may see this further eased. However, the forecast for the winter apparently points

to a drier period and if rainfall is not received into the various catchments we could quite easily

see the stronger restrictions once again imposed.

The Hungerford Field days are on this weekend and I know the locals of Hungerford and District

put in a lot of work to make the day a success and it would be good to see good a big crowd in

attendance.

Functions such as these are important to build the community resilience and spirit and build up

the social fabric of these isolated communities and should be supported.

The Mayor Councillor Barry Hollman attended his first meeting of the New South Wales Country

Mayors Association held at Parliament House last Friday.

The New Minister for Local Government, the Hon. Shelley Hancock, MP was in attendance as

was the Minister for Health in NSW, the Hon. Brad Hazzard, MP.

Both Ministers gave feely of their time to answer questions.

In all 86 delegates from across New South Wales attended the meeting.

One of the issues raised at the meeting was the substantial increase in the Emergency Service

Levy and the lack of consultation with Councils regarding the increase and the fact that the

increase was announced after most Councils had prepared their 2019/2020 Operational Plans

(Budget).

There was strong support for the action undertaken by Local Government New South Wales in

opposing the increase and looking to defer its introduction.

As a member of the Board Regional Development Australia- Orana (RDA-Orana) I attended a

Planning and Budget meeting of the Board on Monday, 3rd June 2019. There were

presentations on the day from Jillian Kilby, Roger Fletcher and Phil Johnston from Narromine.

Destination Country & Outback were unable to attend but provided a presentation for the day.


NSW 2840 at 9.15am.



I stayed in Dubbo on Monday night to attend a meeting on Tuesday of the Regional Cross

Sector Leadership Executive Group which brings together the heads of the various agencies and

Not for Profit and Philanthropic Organisations across the region. This meeting is to assist in

ensuring the group is effective in providing whole of government alignment, a solution focussed

approach and the ability to monitor outcomes in the Maranguka Justice Reinvestment Project in

Bourke.

Annette and I joined with a number of other locals in attending a dinner at the Bridge Inn

organised as part of an initiative of the Rural doctors Network called “go rural”

The “Go Rural“ initiative saw 20 students from various universities across NSW and Tasmania

who are studying in various medical related professions, travel across the state last week on a

road trip designed to encourage future health professionals to consider the benefits and

rewards of a rural health career.

The four (4) day ‘Go Rural’ road trip, incorporated practice visits, clinical activities, community

events, themed dinners, cultural events and historical exhibitions in towns including Tamworth,

Narrabri, Walgett, Bourke, Brewarrina and Dubbo.

Research published in the Medical Journal of Australia shows rural exposure during medical

training has been associated with an increased likelihood of medical students entering rural

practice after graduation.

Go Rural provided students with a taste of how rewarding careers in rural health can be and the

road trip was organised to give medical, nursing, midwifery and allied health students the

opportunity to see for themselves, the amazing opportunities that working rurally offers, both

professionally and socially.

With the difficulty being experienced in attracting and retaining Allied Health Professionals to

Western New South Wales the initiative in an excellent concept.

The dinner featured guest speakers Dr Robert Reed and Daniel Kelly an Aboriginal Health

practitioner both from Brewarrina speaking about their experience in Rural Health.

Bourke Shire has been a long term supporter of such initiatives.

Bourke is also fortunate to host a training and placement facility of the University of Sydney

which coordinates training and placement of students across a wide section of North West New

South Wales.

That facility is located with the grounds of the Bourke Hospital.

The Chairs and Executive Officers of all the Joint Organisations of Councils (JOs) across the State

met in Sydney last week to discuss the issues impacting on the formation and operation of the JO

network.


NSW 2840 at 9.15am.



Bourke Shire Council is a member of the Far North West Joint Organisation of Councils

(FNWJOC) along with Walgett and Cobar Councils.

The FNWJOC has recently advertised for a part-time Chief Executive Officer who will take over

from Peter Vlatko who has been acting in that roll and has been assisted by Mark Riley who has

been acting in a Project Officer capacity.

The FNWJOC have been fortunate to secure funding for the initial operation and this has

provided for a good financial platform.

A reminder, that Bourke Public Library has a good range of material for all ages and interests

and also carries a range of DVDs which can be borrowed.

Representatives of Bourke Shire Council will meet with the Local Land Services late next week to

develop some plans regarding the implementations of strategies to ensure the funding recently

received for the control of wild dogs is able to obtain the maximum benefit.

Quote of the week!

“The greatest mistake you can make in life is to be continually fearing you will make one.”

Elbert Hubbard

13th June 2019

The level in weir pool continues to rise as a result of inflows from the Culgoa River and it is

anticipated that it will continue to slowly rise over the next couple of weeks.

The Culgoa is still flowing up near the border which is good news as this water will make its way

south.

As at Monday lunchtime the height of the river at Bourke was 2.95 metres which is a rise of over

a metre from its lowest level but still a metre away from topping the weir.

Level three (3) water restrictions are still in place.




Once the water level increases to 3 metres the level of restrictions will be reviewed in

conjunction with forecast inflows and weather predictions.


NSW 2840 at 9.15am.



As of Wednesday, 12th June 2019, the Darling River will have stopped flowing over the weir at

Bourke for 300 days or about 10 months. This period would have been well in excess of 12

months had it not being for the Environmental flow dubbed the Northern Connectivity Event

which was made available in the early 2018.

The Environmental flow from both Copeton and Glenlyon Dams is gradually making its way

towards Walgett.

The dry river beds continue to make it difficult to predict how far the water will get, but there is

a strong degree of optimism that it will get to at least Brewarrina, and we are hopeful that the

flow will reach Bourke.

If you are having difficulties in meeting your obligations in relation to the payment of rates and

charges please contact Council’s Revenue Officer who may be able to discuss the


The Mayor and I attended the Extraordinary Meeting of The Far North West Joint Organisation

of Councils (FNWJO) held at Dubbo last Friday.

The meeting was convened to progress the procurement process for the provision of air

services to the far North West of the state.

The Board of FMWJO considered seven (7) options and has narrowed these options to a point

where the JO can now enter into specific contract negotiations.

Final contract negotiations will proceed with a view to a determination by the FNWJO in the

next three (3) weeks.

The NSW Government has provided significant funding to see the return of air services to the

far North West and the FNWJO is most appreciative of the Government’s commitment.

The trip to Dubbo for the Meeting of the FNWJO meant that I had three (3) days in Dubbo last

Week having also attended the Board Meeting of The Regional Development Australia on the

Monday and then the Cross Sector Leadership Group on the Tuesday.

While in Dubbo Annette and I caught up with former Bourke residents Fizza, Prakash and

Nabeera Khan who moved from Bourke to Dubbo and have now moved to Melbourne.


NSW 2840 at 9.15am.



The Khans were back in Dubbo to participate in their Australian Citizenship ceremony which was

conducted on the Wednesday.

They are all now extremely proud Australian Citizens.

They asked to be remembered to their friends in Bourke.

The next of Bourke Shire Council will be held on the 24th June 2019 and will commence at

9.15am with the meeting to be proceeded by a Public Forum during which members of the

public are able to speak to items on the agenda.

Council has previously conducted a Public Forum at 10.00am each meeting day, however, with

the changes to the Code of Meeting Practice this opportunity will no longer be available with

presentations being limited to items on the agenda. However, anyone who wishes to raise a

matter can make an appointment to speak with the relevant Manager or if necessary the Mayor.

Whilst unable to be at Hungerford due to Meeting of the Far North West Joint Organisation of

Councils held in Dubbo I understand that the Field Day was a great success and that the

organising committee did a tremendous job in attracting exhibitors and providing

entertainment.

I had some good comments on the condition of the road which Council staff try and ensure is in

good condition for the crowds making their way to the Field Day.

Last Friday and Saturday Bourke Shire Council hosted the Deputy Premier of New South Wales,

the Hon. John Barilaro, MP and the State Treasurer, the Hon. Domenic Perrottet, MP.

On the Friday evening the Deputy Premier and Treasurer joined the Mayor and available

Councillors for dinner at Diggers on the Darling.

On Saturday Morning Council hosted a breakfast meeting and it was attended by Councillors

staff and members of the community. At this meeting the Deputy Premier and Treasurer

announced the allocation of $1.4 million in funding which will be primarily be used to provide an

upgrading of the displays and facilities at the Back O’ Bourke Exhibition Centre, whilst part of the

funding will be allocated to the restoration of the North Bourke Bridge, Poets Corner in Central

Park and also the other funding will provided to upgrade the boarding area for the PV Jandra

and Signage around town.

There was a Q&A sessions with both the Deputy Premier and Treasurer giving freely of their

time to answers a range of questions.

Following the Tourism Funding Announcement those in attendance were invited to join the

Premier and Treasurer at the Old North Bourke Packing Shed where they announced that the


NSW 2840 at 9.15am.



2019/2020 State Budget would see the inclusion of $37.5 million for the improvement to the Wild

Dog Exclusion Fence that will see an additional 742 kilometres of fencing constructed.

The funding recognises the significant damage caused by wild dogs and the impact of the

economy of the farming sector.

Many of the community members present had a strong interest in Wild Dog Control and the

announcement was very welcome.

This huge funding announcement comes on top of the funding of $926,000 recently received

under the Communities Combating Pest and Weed Impacts during Drought Program to assist in

addressing the wild dog problem in the western area of the state.

Working with the Western Local Lands Services the Shires of Bourke, Brewarrina, Wentworth,

Cobar, Central Darling and Broken Hill City Council combined to lodge that successful

application which will be auspiced by Bourke Shire Council as the lead Council.

The Hon. David Littleproud, MP, Minister for Water Resources, Drought, Rural Finance Natural

Disaster and Emergency Management, visited Bourke on Tuesday along with our Local Member,

the Hon. Mark Coulton, MP, Member for Parkes, Minister for Regional Services, Decentralisation

and Local Government and Assistant Trade and Investment Minister.

The two (2) Ministers met with council and other, members of the Community around the issues

created by the ongoing drought.

The issue of Water is of paramount concern for the residents of this area and we have been

lucky enough to have had both the State and Federal Ministers for Water visit Bourke over the

past few weeks to hear the community concerns.

The new sails over the Skate Park certainly add to the colour and presentation of the area and

have received quite a bit of favourable comment. The whole Central Park precinct seems much

more vibrant and is being increasingly utilised.

There is still some work to be done on the Tennis Clubhouse and then the installation of the

new toilets. Once these works are finalised the area will be further improved.

Work in the Main Street continues to go well and I know that many members of the community

are looking forward to an increased flow in the river and an end of water restrictions which will

not only have a positive impact on the private gardens around town but also allow Council the

opportunity to be able to plant in the gardens plots that have been formed as part of the

redevelopment of the Main Street.


NSW 2840 at 9.15am.



Organiser of the 2019 Tour de OROC Mathew Dickerson was accompanied by Ex- Bourke

resident Ashley Wielinga last Friday in travelling around much of the route to be covered by

this year’s event to ensure that the times and locations of stopovers and rest breaks was able to

be finalised. As I have previously mentioned there is a lot of planning that goes into the staging

of an event such as Tour de OROC.

The visit to Bourke by the Deputy Premier, the Hon. John Barilaro, MP and the Treasurer, the

Hon. Domenic Perrottet, MP was well covered by the Sydney media with a double page spread

appearing in the Saturday edition of the Daily Telegraph, coupled with the lead article in that

days Editorial.

In addition to the print media coverage a television crew also accompanied the two (2) NSW

Senior Cabinet Members on their trip to the Far North West area of the State.

In addition to Bourke they also visited both Lightning Ridge and Cobar.

A meeting of the Barwon Darling Surface Water Stakeholder Advisory Panel will be held this

Thursday 13th June 2019 at Diggers on the Darling. Bourke Shire is represented on the Panel

which meets regularly to discuss issues related to the Barwon Darling System. It brings together

a wide range of representation including Local Government the farming community and various

Government agencies.

Local Government New South Wales have been in consultation with the NSW Minister for

Regional Roads and Transport, the Hon. Paul Toole, MP, to see if he would allow LGNSW join

him in approving the members and terms of reference for his Road Classification Review.

The State Government have a commitment to this review, which will ask councils about which

local roads councils want to hand back to the State – and which they want to keep – as part of

the government’s promise to take back 15,000km of local roads to reduce cost-shifting impacts.

In his visit to Bourke last week The Deputy Premier also highlighted the fact that Government

intends to take back the 15,000 kilometres of road and from Bourke Shire Councils perspective

there could be some considerable change depending on which roads are selected.

Bourke Shire Council will be the first Council in Far West New South Wales and one (1) of the

first in Regional New South Wales to have prepared what is known as Local Strategic Planning

Statements (LSPS). Manager of Planning and Environment at Bourke Shire Council, Dwayne

Willoughby and Planning Assessment Officer, Carolyn Crain have been working closely with

New South Wales Department of Planning to formulate the document.


NSW 2840 at 9.15am.



The new Minister for Local Government the Hon. Shelley Hancock, MP introduced Local

Government (Amendment) Bill 2019 last week that will provide some legislative changes for

Councils. Included in these changes will be amendments to:-

raise the threshold value for council tendering arrangements to $250,000

allow some functions to be shared or delegated by agreement to fellow councils, that

may be better resourced or have particular expertise

Extend the cut-off dates by which councils need to decide whether to outsource

administration of the 2020 local government elections to the Electoral Commission.

Congratulations to Maxine Mackay OAM whose award was announced in the 2019 Queen’s

Birthday Honours list earlier in the week.

Maxine has done a lot of work within the Bourke Community and in particularly with the

children of the town and it is great to see her work recognised.

Congratulations to Greg Moore who was the recipient of the Police Service Medal which was

also announced in the Queen’s Birthday Honours List.

Greg has made a tremendous contribution to Bourke and the Central North Police District.

The Bourke town water supply reverted to back to total river supply last week with the height in

the weir pool gradually increasing providing a surety of supply for the short term with the cooler

winter conditions reduced level of evaporation.

The bores and pipelines which have been constructed have provided a degree of confidence

that the water supply for the town of Bourke can be maintained should we be faced with the

severe shortages in the supply from the river system.

There is still some work to be undertaken to increase the capacity of the pipelines and this will

be undertaken as soon as practical.

The Council and the community is extremely grateful for the funding which has been made

available by the State Government to “drought proof” the town.

Bourke Shire Council has been advised that Round 4 of the Mobile Black Spot Program will see

180 new mobile base stations to address coverage issues in regional and remote Australia with

Telstra being responsible for the delivery of 131 of those sites.

Included in the new sites are Enngonia and Yantabulla (Naree Station) within Bourke Shire while

the township of Tilpa is also included.

It is hoped that the first of the stations will be constructed in the second half of this year.


NSW 2840 at 9.15am.



Representatives of Downer EDI who will be undertaking the work will be discussing the issues

relating to the construction of the new towers from an approvals point of view with Council over

the next few weeks.

Council has lobbied hard for improvements to the mobile coverage and will continue to do so.

The erection of the proposed towers will be a positive step forward and very welcome by both

the residents of the areas and the travelling public.

Quote of the week!

“The quality of your life ultimately is shaped by the quality of your choices and decisions”.

Robin Sharma

Ross Earl

General Manager

Resolution

222/2019 That the information in the General Manager’s Activity Report as presented to Council

on Monday, 24th June 2019 be received and noted.



NSW 2840 at 9.15am.



CORPORATE SERVICES ACTIVITY REPORT

File No: L4.1

Report: 148/2019 Library Report

Author: Jodi Hatch, Library Manager

Responsible Officer: Leonie Brown, Manager of Corporate Services

The following items for the 2018/2019 period are presented for your information

Item May 2018 Item May 2019

Audio Visual 206 Audio Visual 199

Adult Fiction 251 Adult Fiction 200

Non-Fiction 76 Non-Fiction 67

Junior Fiction 256 Junior Fiction 167

Magazines 72 Magazines 45

eBook/Audio 72 eBooks/eAudio 88

Interlibrary Loans Interlibrary Loans 1

Total 933 Total 767

Other statistical information

May 2018 May 2019

New Members 12 New Members 13

Internet/Word Processing 97 Internet/Word Processing 76

Wireless Tickets 29 Wireless Tickets 13

Number of Visitors 1201 Number of Visitors 1107

Scans 29 Scans 31

Information Requests 90 Information Requests 70

Technical Assistance 34 Technical Assistance 71

Faxes 4 Faxes/Laminating 11

Children’s Craft and Story Time this month had the theme of Mother’s Day, and we had 10

children attend.

Our junior craft afternoon sessions had nine (9) children attend this month.

We have started an afternoon coding club for children. Our first session had 4 children

attend.

Two (2) one-on-one Be Connected sessions were held this month.

Cathy attended on online training session on collecting digital media.

Jodi Hatch

Library Manager

Resolution

223/2019 That the information in the Corporate Services Activity Report as presented to Council

on Monday, 24th June 2019 be received and noted.



NSW 2840 at 9.15am.



TOURISM AND EVENTS MANAGER’S ACTIVITY REPORT

File No: T4.3

Report: 149/2019 May/June 2019 Activity Report

Responsible Officer: Fran Carter, Manager Tourism and Events

Executive Summary

The Bourke Shire Councils Tourism and Events Manager’s Activity Report provides Council with

an updated status report for the month of May/June, relating to its tourism teams activities

through visual data including graphs and statistic to allow for the measurement of the team

progress and performance.

It comprises of an overview of the operations, major activities and achievements of Councils

tourism section and will provide a platform to allow for the detailed monitoring of critical data

for future analysis.

Back O’ Bourke Exhibition & Information Centre:

Bourke visitor numbers to the centre for May (3693) have held their position on last years’

figures and is a strong indicator that although the impacts of drought including the Jandra

not operating, media coverage of drought-stricken landscapes, visitors are still travelling to

Bourke and spending money. Sales at the Back O’ Bourke Centre are on trend with this as

sales have grown 4% in the last month.

The Crossley is operating 7 days a week. Maintenance is continuing.

Guided Tours at the Back O’ Bourke Centre have commenced. Visitors are greeted by our

local Tour Guide and accompanied throughout the Exhibition Centre where the 45-minute

tour provides information on the history of the building, explanations of exhibits,

information of the area and general matters of interest to the visitor. Interest is gaining

momentum with another five (5) bookings scheduled for the month. Receiving very positive

reviews.

613 tickets were sold for the Back O’ Bourke Exhibition Centre for the month of May.

Maintenance and minor repairs have commenced on the Jandra, these will be ongoing now

until the Jandra comes out at the end of the year for slipping.

Compliance for accreditation at the Back O’ Bourke Visitor Information & Exhibition Centre

has been met. Accreditation provides consumers and the industry with an assurance that

an AVIC is committed to quality business practice and professionalism. The primary focus is

to ensure that standards of service delivery meet and, where possible, exceed the visitor's

expectations.

There are another 10 coach group itineraries completed and booked in for the Back O’ Bourke

Information & Exhibition Centre. This includes the full creation and coordination of itineraries

by the staff.


NSW 2840 at 9.15am.



Back O’ Bourke Exhibition Figures:

Trip Advisor Reviews:

2011 2012 2013 2014 2015 2016 2017 2018 2019

January 448 560 325 326 302 348 386 782

February 157 397 271 373 391 220 282 862

March 810 570 1500 1051 1342 1612 1245 1142 1021

April 2507 2144 3103 3146 3849 3118 3114 3362 3166

May 2656 2891 3758 3988 4602 4073 3983 3698 3693

June 2952 3216 4492 4275 5437 5199 4754 4440

July 4362 4643 5173 6241 6002 5941 5982 6091

August 4187 4162 4410 4793 5078 4951 5051 4375

September 4295 5074 4275 4764 4489 4532 4246 3240

October 2674 3067 2383 2486 2370 2475 2463 2360

November 1012 930 789 671 610 1031 876 645

December 386 347 207 242 272 281 255 353

Total 25841 27649 31044 32253 34750 33906 32537 30374


NSW 2840 at 9.15am.




NSW 2840 at 9.15am.



Resolution

224/2019 That the information in the Tourism and Events Manager’s Activity Report as

presented to Council on 24th June 2019 be received and noted.

Moved Cr Stutsel Seconded Cr Bartley Carried

Fran Carter

Manager of Tourism & Events


NSW 2840 at 9.15am.



CONFIDENTIAL REPORTS

COUNCIL MEETING, MONDAY, 24TH JUNE 2019


NSW 2840 at 9.15am.



Closed Session of Council - Confidential

Engineering Service CONFIDENTIAL Reports

File No: T3.1, L8.21, F3.1

Report: 150/2019 Confidential – Supply and Delivery of Bulk Fuel T481920OROC

Responsible Officer: Manager Roads, Mark Gordon

The subject report is proposed to be held in Closed Session under Section 10A (2) (d) (i) of the

Local Government Act, 1993 commercial information of a confidential nature that would, if

disclosed prejudice the commercial position of the person who supplied it.

As a result of discussions with participating councils regarding their requirements for the Supply

and Delivery of Bulk Fuel, Regional Procurement has called an open Single Source tender.

Resolution

225/2019 That the report be considered in Closed Council under Section 10A (2) (d) (i) of the




File No: T3.1

Report: 151/2019 Confidential – Provision of Bitumen Spray Sealing T471920OROC








Tendering procedures were carried out in accordance with Council’s policy. A tender Evaluation

System has been applied during the tender review process. Council’s policy is that it will accept

the offer most advantageous to it. In deciding which offer is most advantageous, Council will

have regard for the procurement principles and all offers will be evaluated on appropriate

selection criteria.

Resolution

226/2019 That the report be considered in Closed Council under Section 10A (2) (d) (i) of the





NSW 2840 at 9.15am.



GENERAL MANAGER’S CONFIDENTIAL REPORT

In accordance with the provisions of Section 9 (2A) of the Local Government Act the General

Manager is of the opinion that consideration of this item is likely to take place when the meeting

is closed to the public for the following reason: Section 10A(2)(c) information that would, if

disclosed, confer a commercial advantage on a person with whom the council is conducting (or

proposes to conduct) business.

Resolution

227/2019 That the report be considered in Closed Council under Section 9 (2A) of the Local

Government Act the General Manager is of the opinion that consideration of this item is likely to

take place when the meeting is closed to the public for the following reason: Section 10A(2)(c)

information that would, if disclosed, confer a commercial advantage on a person with whom the

council is conducting (or proposes to conduct) business.


File No E3.7-L8.34

Report: 152/2019 Confidential – Energy/Electricity Contract – Mass Market



NSW 2840 at 9.15am.



Closed Session of Council

Pursuant to section 10A (2) (a), section 10A (2) (d) (c), the public were invited to make

representations to the Council Meeting before the meeting was closed, as to whether the

meeting should be closed to consider the identified reports, 149/2019 Supply and Delivery of

Bulk Fuel T481920OROC, 150/2019 Provision of Bitumen Spray Sealing T471920OROC, and

151/2019 - Energy/Electricity Contract – Mass Market

No members of the public made representation.


228/2019

1. That Council move into Closed Council to consider business identified, together with any late

reports tabled at the meeting.

2. That pursuant to section 10A (1)-(3) of the Local Government Act 1993, the media and public

be excluded from the meeting on the basis that the business to be considered is classified

confidential under the provisions of section 10A(2) as outlined above

3. That the correspondence and reports relevant to the subject business be withheld from

access to the media and public as required by section 11(2) of the Local Government Act

1993.


Resolution at

229/2019 That Council move out of Closed Council and into Open Council.

Moved Cr Dorrington Seconded Cr Bartley Carried

Resolutions from the Closed Session of Council

The resolution passed by Council while the meeting was closed to the public were read to the

meeting by the Mayor and were as follows:-

File No: T3.1

Report: 150/2019 Confidential – Supply and Delivery of Bulk Fuel T481920OROC


Resolution

230/2019 That Council reject all tenders and in accordance with provision of Local Government

Clause 178(3) of the General Regulation 2005 and enter into negotiations with suppliers with a

view to entering into a contract for the Supply of Bulk Fuel.

File No: F3.1-L8.21

Report: 150/2019 Supply and Delivery of Bulk Fuel T481920OROC

Responsible Officer: Manager of Roads Mark Gordon


NSW 2840 at 9.15am.



File No: L8.21-T3.1

Report: 150/2019 Provision of Bitumen Spray Sealing T471920OROC

Responsible Officer: Mark Gordon, Manager of Roads

Resolution

231/2019 That as they best meet the operational requirements of Council, Council appoint the

following suppliers to a panel for the supply of Bitumen Sealing Works:-

Fulton Hogan

NSW Spray Seal

All Pavement Solutions

Road Work Industries

SR Roads

Resolution

232/2019

1. That Council continue to engage Energy Management Services

2. That in accordance with Section 55 (3) (i) of the Local Government Act and due to

extenuating circumstances, Council not invite public tenders before entering into a contract

during 2019 for the purchase of electricity for its mass market sites.

3. That the reason for such decision is the limited time between the sourcing of electricity

supply prices from suppliers and the need for a decision, which in the case of Council are

outside the parameters for the calling and holding of an Extraordinary Council Meeting.

4. That the Mayor in conjunction with the General Manager be authorised to accept the

preferred contract.

5. That the General Manager be requested to submit a report in due course to a meeting of

Council advising of the contract details.

12.24pm Cr Bartley left the meeting

There being no further business, the meeting closed at 12.28pm

File No E3.7-L8.34

Report: 151/2019 Energy/Electricity Contract – Mass Market
