common council meeting agenda monday, december8,2014 5

Common Council Meeting AgendaMonday, December 8,2014 @ 5:30pm

243 Deerfield Road, Hill City, SO

1) Call to Order2) Pledge of Allegiance3) Roll Call4) Consent Calendar

A. Approval of AgendaB. Approval of MinutesC. Approval of Claims

5) Public Comment - Members of the public may speak on any matter not on theagenda. Remarks are limited to two minutes per speaker.

6) Action Items -

A. 2015 Package Off-Sale Liquor License Renewal & Operating Agreement:- Krull Foods of HC Inc - 531 East Main Street

B. 2015 Retail On-Sale Liquor License Renwals & Operating Agreements:- Chute Roosters - 850 Chute Rooster Drive- Mangy Moose Saloon - 240 Main Street- Slate Creek Grill-158 Museum Drive

C. Ordinance Amendment First Reading -International Residential Code Table R301.2(1) Climatic and Geographic Design Criterial

D. Authorization to modify account signatories ~ First Interstate Bank

E. Authorization to modify account signatories - Black Hills CommunityBank

7) Report Items -A. SD Municipal League - Proposed Sales Tax BillB. MayorC. Common CouncilD. City Administrator

8) Executive Session - SDCL 1-25-2 (3) - Litigation and Contracts

Next regularly scheduled Common Council meeting - December 22,2014

of 112-08-14 Hill City Common Council Meeting Agenda

HILL CITY COUNCILSIGN UP SHEETDecember 8,2014

.:?"3: 16

.J'

~()~2 1/ vi I I. . ' . • 17

3 D(iAlu'~~ 18

4 ~~?~~ 19

5~-0-~ 20

6 ~~~~ 21

7 dJl~ 22

8 23

9 24

10 25

11 26

12 27

13 28

14 29

15 30

Hill City Common CouncilMeeting Minutes

Monday, December 8,2014243 Deerfield Road, Hill City, SD

1) Call to Order - Mayor Dave Gray started the meeting at 5:30pm.

2) Pledge of Allegiance - Pledge was recited.

3) Roll Call - City Administrator/Finance Officer, Brett McMacken called the roll. AlderwomanPam Fowler, Alderman John Johnson, Alderman Jason Gillasp ie were present. Alderman RogerBroer was absent.

4) Consent Calendar - No discussion. Motion to approve the consent calendar consisting of theagenda, minutes and claims made by Fowler, seconded by Johnson. Mayor Gray conducted aroll call vote ; all members vote aye. Motion approved.

5) Public Comment - Deputy Randy Harkins appeared representing the Pennington CountySheriffs office. He asked if there were any questions concern ing law enforcement. No questionswere asked.

George Ferebee spoke about some budgeting concerns of the Spring Creek Watershed. Hestates that city and school district money has been improperly committed towards this project .

Dawna Kruse spoke about the Hill City Area Chamber of Commerce mixer this Thursday at FirstInterstate Bank and invited everyone to attend.

6) Action Items -

A. 2015 Package Off-Sale Liquor License Renewal & Operating Agreement - Krull Foodsof HC Inc - 531 East Main Street - City Attorney, Frank Bettman, joined the meeting viatelephone to participate in the discussion . McMacken presented changes to the proposed liquorlicense operating agreements. These changes included maintain ing a monthly payment schedule,removing language which would allowed the City to review financial records and adding latepayment penalties/termination. Motion to approve the liquor license and operating agreement andauthorize the Mayor to sign both documents with the understanding they are not active until theoperator signs the operating agreement made by Gillaspie, seconded by Fowler. No discussion.All vote aye. Motion approved.

B. 2015 Retail On-Sale Liquor License Renwals & Operating Agreements - McMackenpresented changes to the proposed liquor license operating agreements. These changes includedmaintaining a monthly payment schedule, removing language which would allowed the City toreview financial records , add late payment penalties/termination and the waiver of the Sundayalcohol license fee . Johnson inquired if any business currently holds a Sunday license.McMacken stated these licenses are in place, but the fees have not been collected .

Chute Roosters - 850 Chute Rooster Drive - Motion to approve the liquor license andoperating agreement and authorize the Mayor to sign both documents with the understandingthey are not active until the operator signs the operating agreement made by Gillaspie, secondedby Johnson. All voted aye. Motion approved.

HC Common Council Meeting Minutes 12-08-14 1 of 2

Mangy Moose Saloon - 240 Main Street - Motion to approve the liquor license and operat ingagreement and authorize the Mayor to sign both documents with the understanding they are notactive until the operator signs the operating agreement made by Gillaspie, seconded by Johnson .No discussion. All voted aye. Motion approved.

Slate Creek Grill - 158 Museum Drive - Motion to approve the liquor license and operatingagreement and authorize the Mayor to sign both documents with the understanding they are notactive until the operator signs the operating agreement made by Gillaspie , seconded by Fowler.No discussion. All voted aye. Motion approved.

C. Ordinance Amendment First Reading -International Residential Code -Table R301.2(1)Climatic and Geographic Design Criteria - McMacken presented the amendment to theInternational Residential Code . The International Residential Code is a template document, socities can fill in any required information with data unique and specific to their own community.Table R201.2(1) requires such data to be entered , for the purpose of establishing certain climaticand geographic standards. This item has been discussed by the Planning & Zoning Commissionand they have given their recommendation to the City Council for approval. The proposedstandards are in line with those of Rapid City and will serve to set a minimum requirement forconstruction . The proposed table data includes: Ground Snow Load, 42 psf ; Wind Speed (mph),90; Seismic Design Category, B; Weathering , Severe; Frost Line depth , 42 inches; Termite, Noneto slight ; Winter Design Temp, -7 degrees Fahrenheit; Flood Hazards, 05-13-13 adoption date;Air freezing index , 1671; and Mean Annual Temperature, 41.3 degrees Fahrenheit. Motion toadopt ordinance amendment of Table R201 .2(1) with recommended data made by Fowler ,seconded by Johnson. No discussion. All member vote aye. Motion approved.

D. Authorization to modify account signatories - First Interstate Bank - McMacken reportedall of the bank accounts and safe deposit box have outdated authorized signatories and need tobe updated. Prior signatories of Alderman Jarvis and former Finance Officer King should bereplaced with current Alderman Roger Broer and Finance Officer McMacken, as well as all of thecurrent members of the City Council and Mayor. Motion to make these signatory changes madeby Gillaspie, seconded by Johnson . All members vote aye. Motion approved.

E. Authorization to modify account signatories - Black Hills Community Bank McMackenreported all of the certificates of deposit accounts have outdated authorized signatories and needto be updated. Prior signatories of Alderman Jarvis and former Finance Officer King should bereplaced with current Alderman Roger Broer and Finance Officer McMacken, as well as all of thecurrent members of the City Council and Mayor. Mot ion to make .these signatory changes madeby Gillaspie, seconded by Johnson. All members vote aye. Motion approved.

7) Report Items -

A. SO Municipal League - Proposed Sales Tax Bill - The South Dakota Municipal League isonce again proposing a municipal project taxing bill. If a municipality needs revenues to constructa specific project, the language contained within this bill would allow the City to enact an additionaltax to pay for such improvements under the following conditions: a project must be specificallydescribed , a specific dollar amount or time frame of the tax must be set , the project costs mustbe voted on and approved by the citizens of the community. The tax cannot be extended withouta public vote of the people, nor could the tax revenues be used for any other purposes. It wasthe desire of the council to place this item on the next agenda as an action item. A letter of support


Dave Gray, Mayor

has been requested by the SO Municipal League in advance of next year's state legislativesession. This statement of support will be placed on the next agenda as an action item.

B. Mayor - Mayor Gray thanked Stacia Tallon for organizing the City Holiday dinner. He alsothanked Dennis Schrier and the entire Public Works crew for working so diligently on getting MainStreet ready for the Olde Tyme Christmas Parade. The Public Works crew was busy removingsnow and putting up the wreaths on the antique style lights. Mayor Gray will attend the Chamberof Commerce meeting tomorrow, but will have to leave early as the City is conducting interviewsfor the Account Clerk position.

B. Common Council- Fowler stated the Planning and Zoning meeting was cancelled.

C. City Administrator - McMacken brought up the Teckla powerline project. The NationalForest Service is currently taking comments on this project from the public. McMacken also statedthat the Tax Increment District #1 has been satisfied . The final payment was made at the lastCouncil meeting . McMacken was in contact with Pennington County Auditor, Julie Pearson, andthey discussed the process of the dissolution of the district and getting the tax revenue distributionback to normal.

These minutes a e subject to approval by the common council at their next regular meeting .

~,.,UII,."

.~ .:: HI "~~~~ o~.....tt.. "'.

lcJ:.-o-~t' Ol?~·'~/~·_~: r»: ~• .A..• .' v \ ...... ~i: ~I~ ~:

i :. SEAL / J-B~re-:r-t-t-M-c-M-a-c-k-ef1'-n,-C-::-:-ity-A-E-d-m-jn-i":'st-ra-t-o-=r/-F-ina~Gificer .'_-~~ ,.,l

-.. U"'H-' -0-'~-+-0 .....• , r'\ ••.", .

Published once at the total approximate cost of $ _


CLAIMS: December 08, 2014:Bausch Electric, electrical work pump saver, 464 .10; Bettmann Houge Law, legal fee, 3038,00;

Black Hills plumbing Inc, hot water tank B&G Club ', 703 .00; Bulter Machinery Co, valve for road grader ,63.74 ; CarQuest Auto, supplies shop, 122.43; CNA Surety, bond, 100.00; Crescent Electric Supply , suppliesstorage building, 101.61; Dakota Stone, 6 loads of sand, 1950,00; Data Tech, w-2 supplies 20 15,92,03;Energy Laboratories Inc, water testing, 2203.00; First Interstate Bank-cc (Centruylink Web, fee, 9,99,ComerPantry, gas, 41.50; Fort Pierre Pizza Ranch , meal, 22.39; KFC, meal, 11.76; Burger King, meal, 14.64; DaysInn, lodging conference, 104.00; Batteries Plus, computer battery, 63,95 ; Evergreen Office, computer library,156.00; Follett School Solutions, renewal card reader-library, 159.82; Steves Blinds, blinds library, 592,14;Discountmags.com, magazines, 27.97; Best Buy com, DVD, 22.85 ; Target, OVD, 96 ,19;), 1323.20; FollettSchool Solutions, renewal card reader-library, 1000.00; Golden West Telecom, library IF address, 10.00; HCChamber of Commerce, monthly subsidy, 6666.66 ; HC Hardware Hank, supls, 2205.66; Heart of the HillsExxon, fuel, 243.96; Jenner Equip Inc, box sweeper, 3294.00; Krulls, supply, 57,64;Lowe's, shop supplies,20 1,87; Menards, light bulb-VIC flag pole, 38.88; Orbitcom, phone bill, 482.33 ; Red River Service, Trashservice, 218.53; Servall Co, service fee, 29,99 ; Solar Sound Corp, service contract, 223.99; SO One Call,fee,2 .10; S Rosedbaum's Sign, library sign, 947.12; SD Assn of Code Enforcement, membership, 40.00; SDBuilding Assn , membership, 50.00; SO City management Assn, membership, 150.00; SD Gov FinanceOfficers Assn, membership, 70.00; SO Gov Human Resource Assn, membership 25,00; SO MunicipalLeague, membership, 1070.15; SD municipal Street Maintenance Assn, membership fee, 35.00 ; SouthernHills Publishing, publishing, 214.52; Sperlich consulting, engineering, 2052 ,60; State of South Dakota,reimbursement to FEMA, 12773.87; US Postal service , postage, 152,00; USA Bluebook, supplies WWTP,377.75; Health care Pool, premium 5283.50; AFLAC, premium, 58.28; Legal Shield, premium, 67.78;United Way, contribution, 55.00; Delta Dental, premium, 347,60;

PAYROLL: November 28,2014;GENERAL FUND: Payroll, $13583 .96; EFTPS, p/r taxes, $5238.88; SD Retirement System,

pension, $3973.26; other payroll deducts , $282.00,WATER: Payroll , $5728.60SEWER: Payroll, $5758.42

TOTAL CLAIMS: $83,178.53

Published once at the total approximate cost of$ _

common council meeting agenda monday, december8,2014 5

Documents