bp(e)-x-101912 [/revisions/local … · web view398 positions . positions (persons) eliminated...

Houston ISD101912

ADMINISTRATIVE REGULATIONS BP(EXHIBIT)

See the following exhibits:

Exhibit A: Description of and Responsibility for the HISD Glossary – 24 pages

Exhibit B: Approval to Publish or Delete Administrative Regulations – 2 pages

DATE ISSUED: 3/19/2010 1 of 1LDU 2010.02BP(EXHIBIT)-X

Houston ISD101912


EXHIBIT A

DESCRIPTION OF AND RESPONSIBILITY FOR THE HISD GLOSSARY

The following shall serve as the glossary for the District’s administrative regulations.

398 Positions Positions (persons) eliminated that have not been placed in a different open position. This situation usually occurs when teaching positions are eliminated at a school because of enrollment and budget adjustments and there is a delay in reassigning the teacher to another school. The District assumes responsibility for the position until the employee is placed or terminated.

ACP The Alternative Certification Program provides degreed individuals an alternative entry into teaching.

ACT The American College Test is a college entrance examination.

Activity Funds Funds that are generated at the school and belong to the school. Sources include student or PTA/PTO fund-raisers, vending machine commissions, donations, etc. Specific rules govern the use of activity funds.

Actual Salaries

vs.

Average Salaries

The transition from allowing schools to pay for employees on the basis of average salaries to requiring that they pay employees’ actual salaries. Currently, schools pay the District for employees using the Districtwide average for each employee category. Schools use their allocated funds to pay for their employees. In a fully decentralized environment, schools pay for their employees on the basis of actual salaries. For many schools, using the average salary for teachers ($44,027) is less expensive, because a more-experienced teacher work force will involve salaries that are much higher than the average. The move to actual salaries is another form of equalization, because schools with less-experienced teachers have been paying higher salaries per teacher than those with more-experienced teachers.

ADA The Americans with Disabilities Act is a federal anti-discrimination statute designed to remove barriers that prevent qualified individuals from having the same employment opportunities as persons without disabilities. The ADA requires employers to provide reasonable accommodations for qualified employees with disabilities.


Houston ISD101912


ADA Average Daily Attendance is the average attendance for 180 days of instruction (or as approved for the District by the Texas Education Agency). Official attendance is recorded during the second hour of instruction at HISD schools.

ADM Average Daily Membership is the average student enrollment for the 180 days of instruction (or as approved for the District by the Texas Education Agency).

Administrative Regulation Administrative regulations are detailed directions developed by the Superintendent and/or designees, which implement Board policy.

An administrative regulation:

• Provides the details for carrying out policy and enforcing it;

• Sets forth specific requirements;

• May list do’s and don’ts;

• May include step by step procedures; and

• May assign specific responsibility.

Advanced Academics Educational programs for gifted and talented students that include Supplemental Instruction for Gifted, High Achieving and/or Talented Students (SIGHTS) and Vanguard programs.

Advanced Placement Advancement to a higher grade based on tests rather than instructional credits. See CBE – Credit By Examination.

AED An Automatic External Defibrillator (AED) is a heart monitor and defibrillator approved by the United States Food and Drug Administration that monitors the presence or absence of abnormal heart rhythm (i.e., ventricular fibrillation or rapid ventricular tachycardia) and that determines, without interpretation of cardiac rhythm by an operator, whether defibrillation should be performed. On determining that defibrillation should be performed, the defibrillator automatically delivers an electrical impulse to an individual’s heart.

AEIS The Academic Excellence Indicator System is a state program designed to compile information and evaluate the characteristics and performance of schools and school districts. Most data used in AEIS are submitted by the schools through the PEIMS system.

AHSA Association of Hispanic School Administrators


Houston ISD101912


ALTA The Accelerated Learning and Transition Academy (ALTA) is an alternative dropout recovery program.

Alternative Schools Alternative schools serve students who can learn best in a non-traditional setting: (1) those with special learning requirements caused by physical and mental disabilities; (2) those with advanced academic ability and talents in areas beyond regular academic studies; (3) those who are at risk of dropping out and giving up on their education; and (4) those who, because of encounters with the criminal justice system, have been assigned by the courts to secured residential facilities. Alternative and charter schools throughout HISD are assigned to the Alternative and Charter Schools office.

Alternative Schools and Programs

Alternative schools and programs address specific academic needs and meet individualized instructional, social, and/or behavioral needs of students who require nontraditional services to optimize their potential for success. The mission is to provide programs to meet the needs of students who benefit from a nontraditional educational environment.

Appraisal Cycle The Appraisal Cycle is a timeline indicated in each appraisal manual that specifies the dates by which performance goal setting, initial formative conference, and the summative conference(s) must take place. The appraisal cycle is annual and based on the calendar year. All training must be completed prior to the beginning of the cycle.

Appropriation Budget dollars that have been set aside for a particular expenditure (salaries, instructional supplies, capital outlay, etc.).

APRENDA The APRENDA is a Spanish-language version of the Stanford 9 test.

ARD The Admission, Review, and Dismissal committee meets to discuss a student's educational placement into, out of, or continuing in a special education setting.

Asbestos A building material used for fireproofing and insulation. Asbestos tends to break into very tiny fibers, which become dangerous once they are floating freely in the air. Construction in buildings where asbestos is known to exist or encountered during construction must be reported to Environmental and Contract Administration, (713) 676-9375.


Houston ISD101912


ASPIRE

The Houston Independent School District (HISD) launched ASPIRE (Accelerating Student Progress. Increasing Results and Expectations), in the 2007–08 school year. The purpose of the Houston Independent School District (HISD) ASPIRE Awards Model is to reward teachers for their efforts in improving the academic growth of their students. ASPIRE Awards Model employs a value-added methodology that provides teachers with the information that they need to facilitate student progress and the means of assessing the effectiveness at the student, classroom, and campus levels.

Assessment System Criteria The dimensions of quality, quantity, and preponderance on which an employee is evaluated in a domain. Criteria are defined by an action sentence that has a list of related holistic expectations attached to it.

Assessment System Domain In HISD, the Assessment System Domain is composed of the six areas in which an employee’s job performance is evaluated: Job Description; Organization and Job Skills; Communication Skills; Professionalism; Climate; and District, Department, or Campus Improvement Goals and Personal Improvement Goals. Each domain has a hierarchy of criteria and indicators.

Assessment System Grievance

The situation that develops when an employee feels the appraisal system has been misapplied to him/her, and wishes to dispute the content of the appraisal or the ratings given. The grievance is channeled through the dispute resolution process.

Assessment System Indicators

The holistic expectations outlined for each criterion that provide a collective qualitative measure of that criterion.

Assessment System Summative Conference

A conference between the appraiser and the employee that follows the completion of the preliminary ratings for the appraisal cycle. The purpose of the conference is:

To discuss the employee’s performance;

To discuss the appraiser’s preliminary ratings;

To review and discuss all documentation pertaining to the employee’s strengths and weaknesses; and

To review any documentation and information that might merit changing a domain rating.


Houston ISD101912


At-Risk/At-Risk Rate Students are designated at risk of dropping out of school if they meet at least one of the following Texas Education Agency (TEA) criteria:

Failed the Texas Primary Reading Inventory (TPRI)/ Tejas Lee (elementary students only).

Have limited English proficiency.

Failed two or more courses during the previous year.

Failed any section of the TAKS on the most recent attempt.

Failed to meet promotion requirements.

The rate is based on enrollment for prekindergarten through grade 12. This rate includes at-risk categories identified by the state including but not limited to:

Pregnant/parenting

Abuse victim

Homeless

Previous dropout

Resides in residential treatment facility

In the custody or care of the state Department of Protective and Regulatory Services

Attends an alternative education program

On conditional release through judicial courts

Has been expelled during the preceding or current year

Attendance Rate The ratio of students’ days present to total days in membership in a given year or period. Multiple impaired students are excluded from the calculation.

Average Teacher Experience Weighted averages are obtained by multiplying the number of teachers by years of experience. These amounts, when summed for all teachers and divided by the total number of teachers, equal the average teacher experience as reported by HISD in the budget. The average includes teaching experience in other districts.

BAC A Behavioral Adjustment Class is a self-contained special education class for up to eight students with behavior disorders.


Houston ISD101912


Biological Pollutants Airborne organisms that promote poor indoor air quality. Common indoor biological pollutants are animal dander, dust mites, fungi (molds), infectious bacteria or virus agents, and pollen. Air quality problems within HISD are handled by Environmental and Contract Administration, (713) 676-9375.

Board of Education The HISD Board of Education is the nine-member elected governing body for the Houston Independent School District.

BOEHM-R The Boehm Test of Basic Concepts-Revised is a test for first graders to determine Title I eligibility.

BSC A Behavioral Support Class is a self-contained special education class for up to eight students with behavior disorders.

Budget A plan of financial operation embodying an estimate of proposed expenditures for a given period or purpose and the proposed means of financing them.

Budgeting The process of determining the allocation of the funds provided by the District to the various accounts in the school to achieve the school’s goals and objectives. The budget process usually consists of three parts: (1) a message and the preliminary budget packet from the Budget and Financial Planning office initiating the process; (2) developing schedules supporting the budget summary and showing in detail the planned expenditures and the means of financing them; and (3) creating drafts of the appropriations, revenue, and borrowing measures necessary to put the budget in effect and coding the budget to the system.

Capital Funds Capital funds are allocated to the schools for capital needs. The formulas are documented in the School Allocation Handbook.

CAR The Class Attendance Record is an elementary school student attendance document.

CAT The California Achievement Test measures achievement in the basic skills. It is primarily used for students who transfer from other districts without achievement scores and to determine Title I eligibility.


Houston ISD101912


CATE Career and Technology Education provides a variety of career education choices (e.g., communications, business, marketing, health, etc.) that offers students an effective career concentration planned from a strong coherent sequence of courses to create transferable skills and knowledge. CATE prepares students for entry into institutions of higher learning or the school-to-careers transition.

CAVE The CAVE is an employee Cafeteria located in the HISD Hattie Mae White Educational Support Center, Level 1C.

CBE Credit by Examination

Chancery HISD replaced its obsolete SASI (Schools Administrative Student Information) student-information system with the more up-to-date Chancery SMS (Student Management Solutions) system.

Chain of Command The Chain of Command is a reporting structure. An employee reports to his/her immediate supervisor who has an immediate supervisor, etc. An employee would always talk with his/her immediate supervisor and would not go to the next level prior to talking with his/her immediate supervisor. An employee may talk directly with the EEO office staff.

Chapter I See Title I.

Charge-Back System A service-delivery system whereby schools pay central-office departments for the goods or services supplied.

Charter Schools Charter schools are designed and operated by teachers, principals, school districts, teacher organizations, universities, and other entities in the public and private sector. Charter schools are permitted to waive certain state requirements in exchange for improved student performance. State charter schools are monitored by the Texas Education Agency and have no affiliation with HISD. Campus Program, Cooperative Program, and External Campus Charter Schools are operated under the aegis of HISD.

CHT Congress of Houston Teachers

CIP Continuous Improvement Process

CFS The Construction and Facility Services department provides services to HISD work location supervisors for repair and maintenance of the District’s facilities and grounds.


Houston ISD101912


CIS Communities In Schools is a student assistance program providing comprehensive dropout prevention services for at-risk youth and their families at inner-city school sites.

COBRA Consolidated Omnibus Budget Reconciliation Act is a federal statute providing, among other things, the right to continue health insurance after terminating employment.

Comp-Ed Compensatory Education programs or services are designed to improve and enhance the regular education program for students in at-risk situations and reduce the dropout rate. Additional funds are provided by the state to compensate for the additional cost of these programs and services. See the State Compensatory Education Act.

Connect-ED The Connect-ED service, a product of Blackboard Connect, Inc., enables personnel to record, schedule, send, and track personalized voice messages to tens of thousands of students, parents, and staff in minutes. Work location supervisors may request a Connect-ED account for their designees by sending a request to [email protected].

Consultation The primary purpose of the consultation process is to establish, maintain, and facilitate communications with employees of the District. While the focus of consultation will be on problem solving and the initiation of desirable change, the HISD Board of Education will reserve the right to make final decisions concerning all questions relative to employee-employer relationships, as provided by law. Accordingly, the Board may not negotiate or otherwise enter into a legally binding agreement with any employee group regarding wages, hours, and working conditions. Consultation meetings will be held monthly in accordance with a regular schedule and will be "meetings of record" for which minutes will be kept and distributed.

DAC The District Advisory Committee assists the Superintendent in reviewing HISD's educational goals, objectives, and major instructional programs, operating at the District-level in the manner of the Shared Decision-Making Committee (SDMC) at the school level.

DCAT The Developing Cognitive Abilities Test is used to determine student eligibility for Gifted and Talented programs.

DEC District Effectiveness and Compliance is a District audit conducted by the Texas Education Agency.


Houston ISD101912


Decentralization Decentralization is the redistribution of resources, decision making, and accountability from a single source to the units that are most directly responsible for results. In a school district, the school, not the central office, is where real improvement should take place. Principal-led shared-decision-making committees (SDMC) at each school ensure input from the faculty, staff, and community.

Budgeting for schools is a major part of the SDMC’s agenda. Principals guide their committees in selecting and purchasing instructional materials, supplies, and services, choosing programs and materials for the student population, purchasing equipment, and maintaining facilities. Principals also make decisions about school staffing and hiring.

DIP The District Improvement Plan is developed, evaluated, and revised annually, in accordance with District policy, by the Superintendent with the assistance of the District-level committee. The purpose of the District improvement plan is to guide District and campus staff members in the improvement of student performance for all student groups in order to attain state standards with respect to the academic excellence indicators.

Discretionary Funds Discretionary funds are GF1 funds that do not have specific guidelines for use. These funds can be used in any way to best meet the needs of the school. HISD purchasing guidelines must be adhered to when using these funds.

Dispute A complaint or a concern regarding an employee’s wages, hours, or working conditions, or an allegation that a statute or policy regarding an employee’s wages, hours, or working conditions has been violated. See Board Policy.

Dispute Resolution Process A formal and documented four-level process for resolving employee disputes that cannot be resolved informally. The process provides procedures for addressing the grievance with three levels of employee appeal to higher authority including the State Board of Education. [See Dispute, above].

Dropout Rate The student dropout rate is calculated as the number of dropouts in grades 7 through 12, divided by the number of students enrolled in grades 7 through 12.

This calculation is based on a cumulative count of student enrollment. The dropout rate is the previous year’s rate reported by the Texas Education Agency.


Houston ISD101912


e-TRAIN The Employee Training Registration And Information Network (e-TRAIN) is an online application that provides employees with information about HISD training, professional development opportunities, and the ability to register for courses through HISDConnect, the District's Web Portal.

EAP The Employee Assistance Program is an employee benefit program provided by HISD. The program allows employees to receive confidential assistance from trained professional counselors on personal problems and issues.

Economically Disadvantaged Students

Students eligible for free or reduced price meals based on family income.

Economically Disadvantaged Students - Other

Students eligible for the free or reduced price meal program, but who do not complete the application for the program, are identified as Other Economically Disadvantaged Students.

ED Emotionally Disturbed

EduLog The Education Logistics software system is used by Transportation Services for routing and scheduling.

EEO Equal Employment Opportunity (HISD)

EEOC Equal Employment Opportunity Commission (federal)

EIEP The Emergency Immigrant Education Program is an instructional and support program that serves immigrant student prekindergarten–grade 12. The program is funded by the Texas Education Agency under the 1984 Emergency Immigration Act (PL 98-511). An eligible immigrant child is one who was born outside the United States and has attended school in the United States for three complete years or less. The program provides supplemental services to immigrant students and families such as parental activities, counseling services, and a tuition-free/non-credit intensive ESL summer program.

Elementary School A school classified as elementary by state and local practice and composed of any span of grades not above grade six.

E-mail A system for sending messages from one individual to another via telecommunications links between computers or terminals.


Houston ISD101912


Emergency A situation that creates a serious and obvious threat to a student’s or employee’s health, welfare, or safety; or a situation that creates a serious and obvious threat to the operation of the HISD schools or facilities in executing the District’s legal responsibilities to the public and for the persons or property in its legal area, custody, or control.

Enrollment The number of students enrolled at the school on a date set by the Texas Education Agency, usually in October.

Equalization In decentralization, schools are funded according to the number and types of students that are enrolled. No school receives a greater share than others with similar student enrollments. The resulting gains and losses in funding among schools are a function of adjustments to the allocation system made to conform to a more objective student-based funding formula.

ESL English as a Second Language

EXCET Examination for the Certification of Educators in Texas

ExecuTrain ExecuTrain is a virtual campus HISD has contracted with to provide online training to District employees, including training in Microsoft Word, Outlook, Excel and PowerPoint.

Fall-Out Funds that are appropriated, but not expensed in a particular fiscal year. Such funds return to the fund balance and can be used to assist in funding the next fiscal year’s budget.

Fixed Assets HISD property that costs at least $300 and has a useful life expectancy of at least two years.

Feeder Pattern A team of schools in which the majority of students in a given community move from elementary school, to middle school, and to the high school located in their neighborhood.

FLSA The Fair Labor Standards Act is a federal law that requires compensation (in time or money) for hours worked over 40 in one work week for nonexempt employees.

FMLA The Family Medical Leave Act provides for a maximum 12-week leave of absence per year for all eligible employees.

FMNV Food of Minimal Nutritional Value


Houston ISD101912


Formative Conference A conference between the appraiser and the employee at the beginning of the appraisal cycle and follow-up conferences during the cycle whose purpose is:

To discuss performance goals and their links to District, department, and school goals;

To discuss how the accomplishment of these goals will impact District, department, and school goals;

To review the appraisal domains and procedures;

To review the kinds of data that will be used for the appraisal process;

To provide the performance goal plan form; and

To discuss necessary employee concerns related to job performance.

Free/Reduced Price Lunch Program

The National School Lunch Program (NSLP) is a federally assisted meal program operating in more than 94,000 public and nonprofit private schools and residential child care institutions nationwide. It was created in 1946 and eligibility is based on income. Families with incomes at or below 130 percent of poverty level are eligible for free meals; 130 to 185 percent of the poverty level are eligible for reduced price meals; and those over 185 percent of the poverty level pay full price. Schools in the program receive cash subsidies and donated commodities from the U.S. Department of Agriculture for each meal served. Meals must meet federal nutrition guidelines.

Fund A sum of money or other resources set-aside for specific activities of a school district. The fund accounts constitute a complete entity and all of the financial transactions for the particular fund are recorded therein.

Fund Balance The excess of assets of a fund over its liabilities and reserves.

GED The General Equivalency Diploma is a diploma obtained by passing standardized GED tests without completing the required high school credits. The GED is usually obtained by adults who did not complete high school.

General Fund The General Fund is used to finance the ordinary operations of the District. It is available for legally authorized purposes and consists of money not specifically designated for some other particular purpose.


Houston ISD101912


GF1 Fund GF1 Fund monies are distributed to each school or department annually from the General Operating Budget of the District. (The District has other funds that have specific guidelines for the particular program.) Some GF1 funds have a specific use; other monies are discretionary and can be used in any way to best meet the needs of the school. HISD budget and purchasing guidelines must be adhered to when using the funds.

Gifted and Talented Students and Programs

Those students, identified by professionally qualified persons, who perform at, or show the potential for performing at, a remarkably high level of accomplishment when compared to others of the same age, experience, or environment. Gifted and talented programs are special programs for these students. See Advanced Academics.

Grade-Level Allocation The base-level funding for schools, with 75 percent based on enrollment and 25 percent based on average daily attendance for each grade level.

Grant A contribution, either money or material goods, made by an outside entity or a governmental unit to another unit and for which the contributing unit expects no repayment. Grants may be for general or specific purposes.

Grievance A grievance is a formal complaint by an employee that requires specific procedures and processes.

HAABSE Houston Area Alliance of Black School Educators

HASA Houston Association of School Administrators

HCCS Houston Community College System

HCDE The Harris County Department of Education is a tax-supported entity providing services to teachers and area school districts.

HEA Houston Educators Association

Help Desk The Technical Support Services Help Desk provides an effective means to answer questions and resolve technical issues by funneling all issues through a central point of contact to communicate and document all actions taken.

HEOPA Houston Educational Office Personnel Association

HFT Houston Federation of Teachers


Houston ISD101912


HISDConnect All content contained on the HISD Web site is served to the client browser via the HISD Portal, HISDConnect. Secured content must be accessed following a successful and authorized login process.

Hold Harmless Allocation Applies to alternative schools only. An allocation process in which alternative schools are given a preliminary budget similar in size to their prior year’s final budget. A per-pupil allocation amount is then derived by dividing the final resource allocation of the school by its total enrollment. In the budget-adjustment process in November or February, the resulting per-pupil amount is applied (multiplied) to the fall’s PEIMS enrollment data to determine the final budget for the schools. School budgets are then adjusted and balanced to the final resource allocation.

HR Human Resources is the HISD employment center, customer service, employee benefits, and other reporting departments.

IB International Baccalaureate program

IEP An Individualized Education Program is a written statement detailing each special education student’s educational needs.

ILT Instructional Leadership Training is required training for administrators.

Internal Service Fund Internal service funds are used by state and local governments to account for the financing of goods and services provided by one department or agency to other departments or agencies and to other governments on a cost-reimbursement basis.

JROTC Junior Reserve Officers' Training Corps

KSI The Kindergarten Screening Instrument is used to help identify learning problems.

LD Learning Disabled

(LEGAL) Policy (LEGAL) policy is developed by the Texas Association of School Boards (TASB) and reflects broad District governance guidelines required by Texas Education Agency rules, federal and state legislation, and case law.

LEP Limited English Proficient


Houston ISD101912


LEP Student A student whose parents indicate that a language other than English is spoken at home, has scored at or below level III on the Language Assessment Scale, and has scored below the 40th percentile in reading or language on a standardized test, or received a non-passing score on the Texas Assessment of Knowledge and Skills (TAKS).

Leavers Leavers are students who were served in grades 7 through 12 during the prior school years, but who have not enrolled in the District during the current school year. This includes dropouts, graduates, and other school leavers, such as those who moved to another school district, private school, or home school.

(LOCAL) Policy (LOCAL) policy is developed and approved by the HISD Board of Education and is HISD specific.

LPAC Limited Proficiency Assessment Committee

LRE Least Restrictive Environment

Magnet Program Specialized programs where students at all grade levels are given a choice of specialty and enrichment courses.

Mobile (Student) A student is considered mobile if he or she has been in membership at the school for less than 83 percent of the school year (i.e., has been absent a total of six weeks or more from a single school).

Mobility Rate The rate is calculated as the number of re-entries plus withdrawals, divided by the number of original entries. Re-entries are students previously enrolled in the District or another Texas public school. Withdrawals are students who have officially left the school. Original entries are students who were not previously enrolled in any Texas public school for that school year.

MOTE A MOTE is an internal transfer of funds. It is requested on a Transfer of Expenditures Request form.

NCLB The No Child Left Behind Act of 2001 reauthorized the Elementary and Secondary Education Act, the main federal law affecting education from kindergarten through high school. NCLB is built on four principles: accountability for student achievement, parental involvement, greater local control and flexibility, and an emphasis on doing what works based on scientific research.

NSLP National School Lunch Program. See Free and Reduced Lunch Program


Houston ISD101912


Object As applied to expenditures, the term refers to the article or service received (payroll costs, materials, supplies, contract services, etc.). Object is usually a four digit code used in account names for purchasing and other transactions.

Original Student Entries Students who were not previously enrolled in any Texas public school for that school year.

PAC Parent Advisory Committee

PC-2 Form A Property Control form that transfers equipment from one location to another. The proper title of the form is Equipment Transfer form.

PDAS Professional Development and Appraisal System

PEER The Peer Examination, Evaluation, and Redesign Program is a strategy developed by the Houston Independent School District in 1994 that brings together outside (external) experts and HISD’s internal service providers to make recommendations to improve the quality of services to students, parents, and the community. Their combined expertise and experience allow the District to continually improve its management processes through knowledge of industry best practices, academic research, current trends, and concerns in its constituent communities. The comprehensive reviews conducted by PEER committees put the considerable talents of business and community professionals at HISD’s disposal for a thorough examination, evaluation, and, if necessary, redesign of support services and programs.

PEIMS The Public Education and Information Management System is the statewide data collection and reporting system operated by the Texas Education Agency. It includes extensive information on students, staffing, and school budgets and finances, and serves as the fundamental database for many statewide reports on public education.

PeopleSoft PeopleSoft is a purchased software system used to administer Human Resource functions, information, and records. The system tracks authorized positions, filled positions, and open positions.

Petty Cash Petty cash is cash a school can keep on site to handle miscellaneous expenses from the school's Activity Funds: elementary--$50 limit; secondary--$250 limit.


Houston ISD101912


PID The Person Identification Database is a unique student identifier used to link all information about a student from various databases. Only individuals who have signed Texas Education Agency confidential database access agreements may access the PID and identify specific students.

Policy On Line The Policy Online service is provided by TASB. The Internet Board policy manual mirrors HISD’s hard copy manual, which, includes legal and local policies, administrative regulations, and exhibits.

Portal The District’s Web site.

PROCARD The HISD PROCARD is a professional credit card issued to HISD employees. The PROCARD allows authorized District employees to procure goods and services according to set spending limits per month. The PROCARD is accepted by any merchant or supplier who accepts MasterCard.

Project CLEAR Clarifying Learning to Enhance Achievement Results is the Districtwide curriculum project.

PTA School Parent-Teacher Associations are affiliated with the National and State Congresses of PTAs.

PTO Parent-Teacher Organizations are self-contained in individual schools, set their own policies, and have no affiliations.

Re-entries Re-entries are enrolling students who were previously enrolled in the District or another Texas public school.

Region IV HISD is in Texas Education Agency Region IV. The state of Texas is divided into regions and each has an Education Service Center to provide services to the school districts within its area.

Regional Office Most HISD schools are assigned to one of five regions (Central, East, North, South, or West) with offices located in communities to give students and parents personalized service and immediate assistance. The five geographic regions encompass feeder patterns.

Each regional office is managed by a regional superintendent who coordinates a team of executive principals to ensure high quality instruction that is provided throughout the regions’ feeder patterns.


Houston ISD101912


Regular Transportation Regular transportation is provided to students living two or more miles from their zoned school. For other types of transportation see Special Education and Transfer Student Transportation.

Relief School A relief school is a newly constructed school that relieves an overcrowded school.

Resource Allocations Resource allocations are funds provided to the schools based on Board-approved formulas as detailed in the annual School Allocation Handbook.

Risk Management Risk management is defined as effectively managing the risk exposures with a safety program that prevents accidents, injuries, and the general welfare of students, employees, and the public.

SABE The Spanish Assessment of Basic Education test is administered in Spanish to students who receive reading instruction in Spanish. It measures achievement in reading and mathematics.

SAC School Advisory Committee

SAM Substance Abuse Monitor

SAP Systems Applications and Products is a software application used to administer budgeting, purchasing, inventory, and other functions, information, and records. SAP is pronounced as three letters: S-A-P (not sap).

SAT The Scholastic Aptitude Test is a college entrance examination used in addition to secondary school records and related student information to help college personnel make decisions about college admissions. The SAT was redesigned for 2005, and a writing section was included.

In HISD, the SAT is administered to juniors and seniors.

S-BM Site-Based Management (or School-Based Management) is a collaborative method of managing schools at a management level closest to the students.

SBOE State Board of Education


Houston ISD101912


School-Based Budgeting System

A resource-allocation initiative implemented in all HISD schools that enable them to determine the campus-level expenditures that are best suited to their specific student and staff needs. In 1992, funding previously allocated to HISD schools through centralized accounts was reallocated directly to schools to be used for personnel, supplies, materials, capital acquisitions, teachers, supply reimbursements, curriculum and enrichment, counseling and clinic supplies, and special academic enhancement programs. Under school-based budgeting, schools now have larger, direct allocations, enjoy greater flexibility in addressing staffing and program needs, begin planning for the next school year earlier, and develop individualized program budgets in conjunction with school improvement plans.

School-Based Service An instructional or support service that school personnel have determined is needed at the school. School personnel also determine who will provide the service. The term does not imply that the school must perform the service directly. The resource or money for the service resides within the school, as does the decision regarding the individual or entity that will perform the service. Cost-effective alternative service providers must be available.

School Mobility See Mobility Rate.

SDFSC Title IV of the Safe and Drug-Free Schools and Communities (SDFSC) Act supports programs that prevent violence in and around schools and prevent the illegal use of alcohol, tobacco, and drugs.

SDMC The Shared Decision-Making Committee is a state-mandated committee in each school. The committee includes teachers, administrators, parents, community, and business representatives and provides advice and perception on planning, budgeting, improvement plans, and curriculum.

Secondary Schools A secondary school comprises any span of grades usually beginning with grade six or higher, and ending at or below grade 12.

Secure Campus A campus that is “closed” by designating only one entrance and exit, where feasible, for all persons entering or leaving the school site.


Houston ISD101912


Self-Insurance Recovery Fund

This is a fund established to assist schools and departments with unexpected losses too large for their budgets, and to provide a ready source of funds in the event of a major property loss so that the District can immediately take necessary actions to resume operations.

SIGHTS Supplemental Instruction for Gifted and Highly Talented Students is an advanced academic program for elementary-school students.

SIP School Improvement Plans are prepared annually by each school and submitted by the administration to the HISD Board of Education. The plan focuses on programs and services at the school to improve student performance. The Shared Decision-making Committee has responsibility for developing the SIP.

SIS The Student Information System is a database of demographic, attendance, and performance information on students that is updated nightly by the schools. Information on honors classes, promotion rate, and disciplinary action is taken from the SIS database.

Special Education Transportation

Special Education Transportation is provided by the District to students with disabilities or deformities that prevent them from using regular transportation services. Each student so transported must receive a recommendation from the Admission, Review, and Dismissal Committee and an Individualized Education Program.

SPRI Spanish Primary Reading Inventory

SR1 Special Revenue accounts in the budget are designated for specific purposes and funds in the account may only be used for that purpose.

SRC A Student Referral Center provides an in-house or stay-at-school suspension. Students are placed in this disciplinary classroom for a specified number of days.

SSLB Supplemental Sick Leave Bank

Staffing Formula A formula used to calculate the number of instructional and noninstructional staff units in a school, in accordance with local, state, or federal guidelines. For example, prekindergarten–grade 4 has a mandated pupil-teacher ratio of 22:1.

State Authorized Teacher A teacher who has been authorized by the state of Texas to teach in the classroom.


Houston ISD101912


State Transportation Usually refers to the transportation of students that live more than two miles from their zoned school. The appropriate term is Regular Student Transportation.

Student Weights Values assigned to varying types of students in a budget-allocation or fund-distribution process to compensate for the high costs associated with the delivery of certain programs. For example, a regular student would be assigned a value of 1, while a compensatory-education (free- or reduced-price lunch) student with an assigned weight of 20 percent would be counted as 1.2 students in the budget allocation process.

TABS In 1979, the Texas legislature passed a bill requiring basic skills competencies in mathematics, reading, and writing for grades 3, 5 and 9. Because there was no state-mandated curriculum at that time, the learning objectives for the Texas Assessment of Basic Skills (TABS) test were created by committees of Texas educators. In 1983, the Texas Legislature began requiring retesting. Although TABS was not a “diploma-denial test,” grade 9 students who did not pass the test were required to retake the exam each year thereafter while in school. Because results were reported, the TABS test was the beginning of “high stakes” accountability for school districts. The TABS test was administered through the 1984–1985 school year before being replaced by the TEAMS test in Spring 1986.

TAAS Changes in state law required the implementation of a new criterion-referenced program. The Texas Assessment of Academic Skills (TAAS) test shifted the focus from minimum skills to academic skills, which represented a more comprehensive assessment of the state-mandated curriculum, the Essential Elements. Beginning in 1990, the TAAS test assessed higher-order thinking skills and problem-solving in mathematics, reading and writing for grades 3, 5, 7, 9, and 11 exit level.

In 1993 the state legislature enacted the creation of a new statewide-integrated accountability system that includes the rating of campuses and districts. The inclusion of TAAS in the accountability system, the public release of performance results, and the exit-level requirement for graduation makes TAAS the most “high stakes” assessment in Texas history, which was replaced by the TAKS test in Spring 2003.


Houston ISD101912


TAKS The Texas Assessment of Knowledge and Skills is a criterion-referenced assessment program based on the state’s essential elements with subtests in reading/English language arts, writing, mathematics, science, and social studies. It replaced the TAAS test in Spring 2003.

TASB The Texas Association of School Boards is a voluntary, nonprofit, statewide educational association that serves and represents Texas school districts.

TEA The Texas Education Agency is the state agency that oversees the educational policies in Texas.

TEAMS The Texas Educational Assessment of Minimum Skills (TEAMS) test began in the 1985–1986 school year, replacing the Texas Assessment of Basic Skills (TABS) test. It sought to increase the rigor of the state assessment and added individual student sanctions for performance at the exit level. TEAMS tested mathematics, reading, and writing, and was administered to students in grades 1, 3, 5, 7, 9 and 11, with grade 11 testing being the “exit-level” assessment. The class of 1987 became the first class in which students were required to pass the exit-level exam in order to receive a diploma. TEAMS was administered until 1990 when it was replaced by the TAAS test.

TEEP The Teacher Early Entry Program is a collaborative program with local universities and HISD to employ teacher candidates.

TEKS The Texas Essential Knowledge and Skills are the center of the curriculum and define the basic content of the instructional program in Texas. TEKS outline the knowledge and skills required of every student by the statewide accountability system.

TESA Texas Educational Secretaries Association

Title I Title I is a federally funded program providing funds to help economically disadvantaged children meet challenging content and student performance standards.

Title I, Part A Title I, Part A-Improving Basic Programs-provides funding for equipment, teaching supplies, activities involving parents; program evaluation, and personnel.


Houston ISD101912


Title I, Part D Title 1, Part D (District Prevention and Intervention Programs) provides funds to improve the educational services in local and state institutions for neglected or delinquent children and youth; provides services needed to make a successful transition from institutional to further schooling or employment; prevents dropouts; and supports continuing education of dropouts returning from institutions. Funding includes acquisition of equipment and services to improve the quality of educational services provided to such children.

Title II The Title II Dwight Eisenhower Professional Development Program helps to ensure that teachers and other staff have access to sustained and intensive high-quality professional development that is aligned with challenging state content standards and challenging state student performance standards. Funding for a clearinghouse for core academic subjects, professional development institutes, and model-teaching standards in core academic subjects is included.

Title IV Title IV Safe and Drug Free Schools and Communities support programs that prevent violence in and around schools and the illegal use of alcohol, tobacco, and drugs. Funding for drug prevention and reduction programs; reduction and prevention of illegal gang activities; metal detectors and security personnel; before and after school recreational programs; drug abuse resistance education programs is included.

Title VI Title VI Innovative Education supports state and local reform efforts under Goals 2000: Educate America; supports efforts towards National Education Goals; provides a continuing source of innovation; and meets the special educational needs of at-risk and high-cost students. Title VI provides funds for professional development, parental and community involvement, furniture, equipment and personnel, and health services.

Title VII Title VII Emergency Immigrant Education assists states to support high quality and comprehensive educational programs for migratory children; overcome educational disruptions, language barriers, social isolation, health related problems, and other factors that inhibit the ability of such children to do well in school. Funding allows the flexibility to determine the activities involved, but must be used to meet the needs of migratory children.


Houston ISD101912


Title IX Title IX is the federal law prohibiting gender-based discrimination by schools that receive federal funds (that is, nondiscrimination on the basis of sex in education programs and activities receiving or benefiting from federal financial assistance).

TPRI Texas Primary Reading Inventory (English)

Transfer Student Transportation

Transportation services provided to eligible students attending school other than their zoned school. Generally, these students are in a magnet school, majority-to-minority, or Career and Technology Education program. See Regular and Special Education Transportation for other types of transportation.

UIL The University Interscholastic League governs student competition in various areas (e.g., athletics, drama, mathematics, and speech).

Unit or Unit Number The identification number assigned by the Texas Education Agency that identifies organizational units. HISD’s unit numbers range from 001 to 399 for schools and 400 to 990 for administrative offices.

Vanguard Program An advanced education program for students who are gifted and talented in intellectual ability, creativity, or leadership. The Vanguard program offers units focused on higher-level thinking, problem solving, and creativity.

VIPS Volunteers in Public Schools is a program in schools using parents, community, and business volunteers.

Vocational Education See Career and Technology Education (CATE).

Weighted Per-Pupil Allocation

Students in certain types of programs or categories who require additional time or resources are given extra funding by the state by weighting the enrollment numbers (i.e., bilingual, Compensatory Education, Vocational Education, and Gifted and Talented). The categories and the weights are established by the state and may change from year to year. The allocation takes into account the varying costs associated with the delivery of certain instructional programs.

Withdrawals (students) Students who have officially left the school.


Houston ISD101912


EXHIBIT B

APPROVAL TO PUBLISH OR DELETE ADMINISTRATIVE REGULATIONS

This exhibit concerns the review and approval of District practices and procedures as documented in Administrative Regulations (ARs) and the approval of these ARs for publication. This approval is generally exercised monthly as needed.

APPROVAL FOR PUBLICATION OR DELETION

Responsible Party Level of Authority Requirements and Other Information

Superintendent’s Cabinet

All new ARs and nonroutine revisions to or deletions of ARs

2-year old ARs with major changes

Nonroutine revisions are reviewed for final approval by the Superintendent’s cabinet.

An approved draft of the AR is required for publication.

For new ARs, a completed AR Approval Sheet is needed.

For a deletion, an exhibit with reason for the deletion is required.

Two signatures required

Chief of Staff

Director, Policy Administration

Routine revisions to ARs

2-year republication with minor or no changes

Routine revisions include those revisions or deletions that have no major impact on the overall level of activity or expenditures.

Director, Policy Administration

Republication to correct publication errors


Houston ISD101912


SUBMISSION FOR PUBLICATION DELETION


From the appropriate area of responsibility:


All new ARs and all revisions to or deletions of ARs

Nonroutine revisions include revisions or deletions considered major or expected to significantly affect a large number of employees, require a major commitment of time or money, or involve important nonroutine activities.

Nonroutine revisions are reviewed for final approval by the Superintendent’s Cabinet.

SUBMISSION FOR CONSULTATION


From the appropriate area of responsibility:


All new ARs and revisions to or deletions of ARs, as necessary

If an AR must go through consultation, it must first be presented to the Superintendent’s Cabinet.

1. References.

BP2(REGULATION)

2. The director, Policy Administration, is responsible for maintenance of this exhibit.


bp(e)-x-101912 [/revisions/local … · web view398 positions . positions (persons) eliminated...

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