bsanhs enrollment system

8/10/2019 BSANHS Enrollment System

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Adamson University

College of Engineering

Computer Engineering Department

Benigno S. Aquino National High Schools Enrollment System:

Application Prototype & Key Elements

Submitted to:

Prof. Jun O. Bumagat

Submitted by:

de Ocampo, John Reynan O.Business Analyst

Estacio, Adrian L.Programmer

Rivera, Lloyd Vincent F.Quality Assurance Analyst

Saet, Jerico Paulo S.Project Manager

August 11, 2014


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I. WELCOME SCREEN

The Welcome Screen will be the first to be loaded during the start of running the application

The screen displays the title of the application, some relevant details about the institution and the

group name of the developers.

II. LOGIN FORM

The Login Form is where the user will enter his/her valid account. The account is categorized

according to the type of user. This includes the super user, administrator, priority advisers and regular

teachers. This are the following conditions that needs to be followed when creating and entering a

valid account: (1) Username and password must be unique; (2) Username is not case sensitive; (3)

Password is case sensitive.


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01 Field responsible for accepting username

02 Field responsible for accepting password

03 LOGINbutton is use for confirming the account entered

04 Settings button to configure server connection

III. CONFIGURATION FORM

If the user click the configure button from the Login Form, the Configuration Form will be

displayed. In this form, the connection is being done to the server to which the user can retrieve the

data from the database.

01 Field responsible for accepting server connection

02 SAVEbutton is use for saving the server connection entered

IV. SUPER USER FORM

If a super user account is log in, the Super User Form will be displayed. The Super User Form

has the overall management of the system. The super user will have the authority to add, remove or

edit accounts, class sections, year levels, specializations, students and enrolled students. He/she has

the uppermost access for the creation and deletion of the said data. The form consists of buttons for

adding, removing and editing of data that is displayed in a list view. A refresh button is also added for

refreshing the list view if editing was made. The accessing of a particular data table are arranged in

tabs. The form also consists of menu bar which include the File and Help menus. Under the File

menu, you can generate report and log out your account. Under the help menu, you can view the


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manual and view a form about the application. The following are the screenshots of each tab in Super

User form:

A. Accounts Tab

01 ADDbutton opens the add new accounts window

02 REMOVEbutton is use for deleting existing accounts

03 EDITbutton is use for editing username or password of an existing account

04 REFRESHbutton for refreshing the list view section

05 List View for displaying existing accounts

B. Sections Tab

01 ADDbutton opens the add new section window

02 REMOVEbutton is use for deleting existing sections

03 EDITbutton is use for editing existing sections


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04 REFRESHbutton for refreshing the list view

05 Search bar for searching sections

06 Drop down box for filtering the search section

07 List View for displaying existing sections

C. Year Levels Tab

01 ADDbutton opens the add year level screen

02 REMOVEbutton is use for deleting existing year levels

03 EDITbutton is use for editing existing year levels


05 List View for displaying existing year levels

D. Specializations Tab

01 ADDbutton opens the add new specialization screen

02 REMOVEbutton is use for deleting existing specializations


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03 EDITbutton is use for editing existing specializations


05 List View for displaying existing specializations

E. Students Tab

01 ADDbutton opens the add new student window

02 REMOVEbutton is use for deleting existing student record

03 EDITbutton is use for editing student information


05 Search bar for searching student records

06 Drop down box for filtering the search students

07 List View for displaying existing student records

F. Enrolled Students Tab


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01 ADDbutton opens the Enrollment form

02 REMOVEbutton is use for deleting enrolled student record

03 EDITbutton is use for editing enrolled student information


05 Search bar for searching enrolled student records

06 Drop down box for filtering the search enrolled students07 List View for displaying existing enrolled student records

G. Menu Bar

1. File Menu

01 Generate Report menu will open the Generate Reports Form

02 This will logout your account

2. Help Menu

01 This will open the User Manual of the application

02 This will open the About Form containing application and developers information


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V. ADMINISTRATOR FORM

The administrator form will be displayed if an administrator account is logged in. The form has

also the same arrangement with the Super User form except that this form does not have the other

tabs. It only contains three tabs including the Sections, Students and Enrolled Students tab.

01 Menu bar that contains File and Help menus

02 Tabs that are only present in this form

03 List View for displaying data

VI. ENROLLMENT FORM FOR PRIORITY ADVISERS

If an adviser account is logged in, the enrollment form for priority advisers will be displayed

This form is where the enrolling of new and existing student is being done. Changing of student

section can also be done in this form. There are three main buttons the user may use in enrolling a

student. The first button is designated for enrolling new student. When the user clicks this button, the

Student Form will appear wherein the student information will be filled up. The second button on the

other hand is designated for enrolling existing students. This will be used to update the existing

records of the students enrolled during the last school year. The third button is for changing the

section of a currently enrolled student. There is also an additional button added designated for

generating reports for the students that was enrolled. At the left side of the form, a search bar, combo


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box for section filtering and list view is added for viewing and editing of the student names that was

enrolled.

01 ENROLL NEW STUDENTbutton opens the Student Window

02 ENROLL EXISTING STUDENTbutton opens the Student Window for editing the existing

records of old students

03 CHANGE STUDENT SECTIONbutton is use for changing the section of a student

currently enrolled

04 GENERATE REPORTbutton opens the Reports Window

05 Search Bar for searching student name

06 Drop down list for filtering student names by section

07 List viewfor displaying the name of students

VII. ENROLLMENT FORM FOR REGULAR TEACHERS

The enrollment form for regular teachers will be displayed if a regular teacher account is

logged in. The form has also the same arrangement with the enrollment form for priority advisers

except that this form does not have the CHANGE STUDENTSECTION button. Regular teachers

does not have the authority to alter the section of enrolled students. This user can only enroll new and

existing student and can also generate report.


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01 ENROLL NEW STUDENTbutton opens the Student Window

02 ENROLL EXISTING STUDENTbutton opens the Student Window for editing the existing

records of old students

03 GENERATE REPORTbutton opens the Reports Window

04 Search Bar for searching student name

05 Drop down list for filtering student names by section

06List view

for displaying the name of students

VIII. STUDENT FORM

This form will be viewed from the two types of enrollment form if the user clicks on the

ENROLL NEW STUDENT button. The key elements are divided into three sections. The first is for

the basic information of the student which includes student number, first name, middle name and last

name. The fields are to be filled up by the user. Student number is auto-generated by the application

It also has the option to add the ID picture of the student. The second section is the information tha

consists of additional info about the student. These are organized in tabs which contain the main,

academic and other information of the student. It also has the SAVE button to save the following


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information entered. The third section contains the search box and the list view for searching sections

where the user will allot a student.

01 Field that displays auto-generated student number

02 Field responsible for accepting students First Name

03 Field responsible for accepting students Middle Name

04 Field responsible for accepting students Last Name

05 BROWSE button will open a window for adding or changing students ID picture

06 INFORMATIONsection contains fields organized in tabs for entering additional student

information

07 SAVE button for saving the entered student information

08 Text box for searching sections available

09 Listview fordisplaying different sections

IX. STUDENT INFORMATION FORM

The student information form is for the purpose of displaying student records. This will show

the complete information about a student that is currently enrolled. The form consists of basic

information and additional information about the student. It also displays the ID picture of the student.


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01 Field that displays the student number

02 Field that displays a students first name

03 Field that displays a students middle name

04 Field that displays a students last name

05 ID picture of the student

06 INFORMATIONsection displays fields organized in tabs that consists additional student

information

X. REPORTS GENERATION FORM

The reports generation form consists of all the reports that can be generated within the

application. This includes the generation of Class List, Enrolled Master List, Student Master List, Slots

Available for all sections and it also includes the Login Reports. The master lists and class list are

associated with drop down box for selecting specific list to generate. The generation of Slots

Available and Login reports are individually associated with buttons.


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01 Drop down box for selecting specific class list to generate

02 Button for generating class list

03 Drop down box for selecting specific enrolled master list to generate

04 Button for generating enrolled master list

05 Drop down box for selecting specific student master list to generate

06 Button for generating student master list

07 Button for generating slots available

06 Button for generating Login report

bsanhs enrollment system

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