cataloging internet resources
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Cataloging Internet Resources. OLAC/MOUG Conference October 13, 2000 Linda Barnhart University of California, San Diego [email protected]. Objectives:. To provide basic information from AACR2, MARC21 and other tools To provide a variety of interesting real-life examples - PowerPoint PPT PresentationTRANSCRIPT
Cataloging Internet Resources
OLAC/MOUG Conference
October 13, 2000
Linda Barnhart
University of California, San Diego
Objectives:
• To provide basic information from AACR2, MARC21 and other tools
• To provide a variety of interesting real-life examples
• To give you helpful tips and hints from experienced catalogers
• To provide links for further information• To make you interested and excited about
doing this, so you’ll add more bibliographic records!
Scope:
• We will cover Internet resources:– Websites– Related websites– Electronic books– Electronic journals– Databases
Scope:
• We will NOT cover:– Direct access computer files (CD-ROMs,
DVDs, or floppy disks)– Interactive multimedia– Metadata schemes other than MARC21
• No exercises or tests!
Outline/Agenda:
• Why should we catalog Internet resources?• Characteristics of Internet resources• Key resources to help you in cataloging• How to look at an Internet resource• Choosing a workform• Example 1: Web site• Example 2: Related Web site• Break
Outline/Agenda:
• Example 3: Electronic book
• Example 4: Electronic journal
• Example 5: Database
Why should we catalog Internet resources?• We cannot (and wouldn’t want to) catalog the
Internet• Online catalogs can (should?) provide access to all
formats; web OPACS provide links• Much valuable information there; we could catalog
selected quality resources• Users want instant gratification• The paradigm is shifting, and users go to the
Internet first. What is the role of the library?• Catalogers (and librarians) know how to organize
things well; the Internet needs help!
Characteristics of Internet resources that concern catalogers
• There’s no physical item-in-hand (tangibility)• They change too much (volatility of location)• They change too much (volatility of content)• What is the extent of the item? (granularity)
Barriers to cataloging Internet resources• Perception that it’s all original cataloging• Fear of raising expectations and thus
creating an invisible backlog• Concern about taking the time to learn
cataloging skills for a new format• Concern about the priority Internet resources
should have vis-à-vis other library materials• Challenge of cataloging more with judgment
and precedent than with finely honed rules
You don’t have to do it all!
• Catalog based on library user needs and priorities• Libraries prioritize Internet resources in different
ways (all should be quality and content-rich resources):– Format (e.g., electronic journals)– Subject (e.g., specialty areas)– Resources maintained on a local server– Resources that are unique or locally created– Resources maintained by reputable organizations– Limit to a target number, as a pilot project
Key resources to help you in cataloging• Primary sources:
– Nancy Olson’s manual (Second edition)– LC Guidelines for Coding Electronic Resources– CONSER Cataloging Manual Module 31– LC’s Guidelines for the Use of Field 856– OCLC-MARC Coding Guidelines– OCLC tutorial: Online Library Learning Series– ISBD (ER)
• Use UCSD’s TPOT Web site to connect to all these and more!
How to look at an Internet resource• Look at the content
• Look at the html
• Look for a site map
• What do we have in our OPAC that is related to this?
• Think about granularity. How far do you want to go in cataloging this?
Choosing a workform
• “Type of Record” coding (fixed field “Type”) changed significantly in June 1997 to code for significant aspect of content rather than physical form
• Choose the workform for the most significant aspect of the content of the material, e.g.:– Language material (Type: a)– Musical sound material (Type: j)– Cartographic material (Type: e)
Type “m”
• Definition revised and greatly narrowed in June 1997
• Use “m” (computer file workform) ONLY for:– Computer software (including programs, games,
fonts)– Numeric data– Computer-oriented multimedia– Online systems or services
Example 1: Web site
• Chief source: main page(s)• If no main page, then use other
formally presented internal evidence (e.g., first display of information, HTML source code, “about” screen, etc.)
• There is usually no accompanying printed documentation to help
• Source of title is a required note
Terms that have been used in catalog records for the “Title from…” note:
• Home Page• Web Page• Title screen• Opening Screen• Initial Screen• Welcome Screen
• Menu• Search Screen• Splash Screen• Introductory Screen• Logon Screen
Familiar fields…..
• Leader/008 (except Form of Item code)• 1xx• 245 title and statement of responsibility
(except for $h)• 246 (often more 246s than for print
resources!)• 250, 260• 5xx, 504• 650, 7xx
LC Subject Headings• Treat Internet resources like any other form of
material in terms of the number and kind of subject headings used
• Do not confuse topical headings (or subdivisions) with genre headings (or subdivisions)
• SCM sections that apply:– H 1095 Free-floating subdivisions– H 1520 Databases– H 1580.5 Electronic serials– H 2070 Software and Works about
software
Popular LC subdivisions• $v Computer games• $x Computer network resources• $x Computer programs• $x/$v Databases• $v Electronic discussion groups• $x Electronic information resources• $v Interactive multimedia• $v Juvenile software• $v Software• NOTE: No subdivision for Web sites!
Other “hooks”
• Strongly recommend defining a local practice so you can find similar records and packages again! (Local headings may help your users, too)
• Possibilities:– 655– 690– 590– 710– 793– Other fixed field
Classification of Internet Resources• Area of much debate and discussion• Need to clearly identify Internet
resources so users don’t go to the shelf• Maybe classification (not full call
number assignment) is enough• Easier to do when there are print
equivalents, but useful for Web sites too
Maybe not-so-familiar fields…...• 008 Form of item: “s”• 006 Additional material characteristics• 007 Physical characteristics/description• 245 $h [computer file]• 256 Computer file characteristics• NO 300 field!!!• 538 System details note• 500 Source of title (required)• 856 Electronic location and access
856 field
• Use “Guidelines for the Use of Field 856” from LC at http://www.loc.gov/marc/856guide.html
• First indicator: Access method (4=http)• Second indicator: Relationship (0=resource)• Commonly used subfields:
– $u URI– $3 Materials specified– $z Public note
URL tips and tricks
• Encoding non-USMARC characters:– %5F for spacing underscore– %7E for spacing tilde
• Which URL to choose
• Some URLs need to be constructed
• Multiple 856 fields
• URL maintenance after cataloging
Example 2: Related Web site
• Related Web sites are Internet resources that accompany another primary format
• Examples include an online Table of Contents for a printed book or online ordering or subscription information that relate to a printed serial
• Information about the related Web site can be included in the record for the printed material
Time for a break!
Example 3: Electronic Book
• Many electronic book records in WorldCat: – netLibrary has over 18,000 separate
records– Records for other digitized monographs
• Issues with single vs. separate records• LCRI 1.11A: Reproductions• Type: a and Bib lvl: m
Electronic Books: Digitized reprints• Describe the original, and add information
about the reproduction in a 533• 006 for electronic; 007 for more specifics of
electronic version• ISBN for electronic version; ISBN for print in
$z• Call number for print version remains in
record• 245 $h computer file
Electronic Books: Digitized reprints• netLibrary records contain a 655 for the
genre Electronic books
• 710 field gives added entry for netLibrary
• 776 field links to bib record for print edition
• 856 links to netLibrary site
Electronic books: Consider….• Adding local “hooks” to collocate these
items in your online catalog• Use the single record concept! Add:
– 020 for electronic ISBN– 007– 530 (Also available on the World Wide
Web…)– 856
Example 4: Electronic journal
• Type a/bib level s
CONSER and Multiple Versions• CONSER calls these “Remote access
computer file serials”• CCM Module 31 is indispensable!• “It is preferable to create separate records
for the CONSER database. However, CONSER members may choose…to note the existence and electronic location of the online version in the record for the printed serial.”
Single vs. separate records
• What do your users want?• Both techniques are permissible• Use the separate record technique
when there is no print equivalent (issued in electronic format only)
• Use the single record technique for scanned reproductions where the online content is identical to the print
Special characteristics to note:• 007
• 530 Also available via the World Wide Web
• 740 As needed for electronic titles
• 776 Linking to additional physical form as needed
• 856
Subject hierarchy needs
• Some libraries like to have lists of electronic journals by discipline
• Some want this feature in the online catalog; some want it supported via a Web site
• Consider your needs carefully before you start
• Local subject heading? Local subdivision? Genre term(s)? How to implement a hierarchy?
Coming soon!
• Major revisions to Chapters 9 and 12 by the Joint Steering Committee for AACR
• Separately published chapter 9 in April?• Harmonizing AACR with ISBD (ER)• Recognizing redefinition of serial and new
concept of “integrating resource”• New bib lvl code, new GMD…. Stay tuned!!
New taxonomy of serials
• Now: Monographs and serials
• Soon: Monographs, serials, and integrating entities
http://lcweb.loc.gov/acq/conser/modelc.gif
Special characteristics to note:• Type a; finite rather than integrating
• Most of the fields will look very familiar by now
• Note 650 $v Databases
Questions?
Thank you for attending! -- Linda