cataloging e-resources point of view by amr h. hussein 23 october 2001

Cataloging E-Cataloging E-ResourcesResources

Point of ViewPoint of View

By

Amr H. Hussein

23 October 2001

DefinitionDefinition

A Remote Access Computer File Serial is a work issued in designated parts (which are numeric, alphabetic, and/or chronological designation) for an indefinite period of time, in computer file format, and accessed “via input/output devices connected electronically to a computer.” (CONSER; AACR2)

Experience Required to Catalog E-Serials

Experience Required to Catalog E-Serials

Computer Experience: Determines which kind of program is required to browse and view an electronic resource.

Internet Experience: Helps in identifying which methods and/or protocols should be used to access and obtain an electronic resource.

Basic Steps in Cataloging E-Serial

Basic Steps in Cataloging E-Serial

Determining and recording the basic bibliographic information in order to accurately identify and describe the serial.

Determining the access points needed for retrieval of the catalog record.

Determining and recording the means by which the serial itself can be accessed online.

(CONSER)

CatalogingE-Resources’ Standards

CatalogingE-Resources’ Standards

Anglo-American Cataloging Rules 2nd ed. Revision 1998, Chapters 9: Electronic Resources*.

*(Amendments 2001 to AACR2)

International Standard Bibliographic Description: Electronic Resources (ISBD(ER)) 1997.

CONSER Cataloging Manual: Module 31: Remote Access Computer File Serials 2001.

Type of Computer FilesType of Computer Files

Computer files should be considered and treated as a reproduced forms of other information mediums in an electronic format. This is why most of computer files’ types reflect all types of information mediums after which the AACR2R’s chapters were named, except for chapter 11 (Microforms).

TextualFiles

Games

DigitalPictures

Sound &Music

CompressedFiles

Programs

Movies &Motion Pic.

Computer Files

ZIPARCARJLHA/LZHZ/gzTARUNIX compressionZOO

GIFAnimated GIF

JPEGFLCFLIGL

TXTPost Script

PDFHTML

Compressed Text

MPEGQuick TimeAVI

SynthesizedData

WAVULAW

SNDVOC

MPA/MP2/MP3

MIDIMOD

Hyper Contents

Virtual Reality

Source of InformationSource of Information

Title Screens (Chief Source) Main menus Program statements First display of information Header to the file (including “Subject:”

line) End of the file Documentation (Information issued by

publisher, creator, etc.) Other published description of the file Other sources.

Title screen Main menu Program statements First display of information Header to the file (including “Subject:” line) Home page TEI (Text Encoding Initiative) header Other identifying information prominently

displayed Documentation (Information issued by

publisher, creator, etc.) Other published description of the resource Other resources

AACR2R

AACR2R

ISBD(ER)

ISBD(ER)

OCLC Cataloging Internet Manual*OCLC Cataloging Internet Manual* Home page. Web page. File itself:

“Readme” file.“About” Screen.TEI (Text Encoding Initiative) Header.HTML tag.Documentation File.Internal Menus.“Subject:” line.Program statement, etc.

* OLSON, Nancy B. Cataloging Internet resources : a manual and practical guide . – 2nd ed. – Ohio : OCLC Online Computer Library Center, c1997 . – 55 p. – This publication is also available via URL: <http://www.purl.org/oclc/cataloging-internet> . – ISBN: 1556532369.

GMD (General Material Designation)

GMD (General Material Designation)

“Electronic Resource” *

*(Amendments 2001 to AACR2)

“Electronic Resource”

AACR2R

AACR2R

ISBD(ER)

ISBD(ER)

Proposed GMD to accommodate to

E-Resources

Proposed GMD to accommodate to

E-ResourcesCyber computer programCyber computer dataCyber gameCyber hypermediaCyber hypertextCyber manuscriptCyber mapCyber motion picturesCyber music file

Cyber pictureCyber serialCyber slideCyber sound fileCyber technical drawingCyber textCyber video fileCyber virtual realityEmail

Field 3: Material Specific Details Area


BOTH: AACR2R and ISBD(ER) have treated remote access computer files as an electronic resources by using (Field 3) which was used only with computer files.

BUT: Treating E-Resources should be according to the type of the content of the file itself (e.g., serials, monographs, maps, audio-visuals, etc.)



THEREFORE : (Field 3) should read from each information medium’s chapter (e.g., E-Serial’s Field 3 should record information according to chapter 12 (Serials) not according to chapter 9 (Electronic Resources)).

IF: (Field 3) is used with an E-Serial for example, (Field 5: physical description) should record special data relating to the size of file, and whether this file contains illustrations or hyper contents, in order to accommodate to treating E-Serial: (1) as being a serial; and (2) as being an electronic resource.

BOTH: AACR2R and ISBD(ER) have agreed not to use (Field 5) because simply E-Resources have no “Physical” Description.BUT: The philosophy of issuing (Field 5) was to record information about size of medium, and whether this medium contains illustrations and/or hyper contents).THEREFORE: (Field 5) should be used to record information reading size and/or whether the file contains hyper contents, specially when (Field 3) is used according to the type of the E-Resources.

Field 5: Physical Description Area

Field 5: Physical Description Area

Field 7: Note AreaField 7: Note Area

System requirements.File characteristics.Physical description (includes sound and

color).Other formats (e.g., another version for MAC).Mode of access.

MARC 21 The most Important Fields used with

E-Serials


E-Serials006 Additional Material Characteristics: use “p” for

Mixed Materials.007 Physical Description: using a new character

like “e” is appropriate to accommodate to E-Resources.

008 Fixed Length Data Elements: using a new character like “e” in Mixed Materials would be appropriate.

256 Computer File Characteristics.

300 Physical Description.

310 Current Publication Frequency.

321 Former Publication Frequency.


E-Serials


E-Serials

516 Type of Computer File or Data Note.

533 Reproduction Note.

538 System Details Note.

565 Case File Characteristics Note.

584 Accumulation and Frequency of Use Note.

856 Electronic Location and Access.


E-Serials


E-Serials

MARC Field 856Electronic Location and Access


First Access method# No information provided.0 E-mail.1 FTP.2 Remote login (Telnet).3 Dial-up.4 HTTP.7 Method specified in subfield ‡2.

Indicators:Indicators:



Second Relationship# No information provided.0 Resource.1 Version of resource.2 Related resource.8 No display constants generated.

Indicators:Indicators:

‡a Host name.‡b Access number.‡c Compression information.‡d Path.‡f Electronic name.‡g Electronic name-End of range.‡h Processor of request.‡i Instruction.‡j Bits per second.


MARC Field 856Electronic Location and AccessSubfield Codes:

Subfield Codes:

‡k Password.‡l Logon/login.‡m Contact for access assistance.‡n Name of location of host in subfield ‡a.‡o Operating system.‡p Port.‡q File transfer mode.‡r Settings.‡s File size.



Subfield Codes:

‡t Terminal emulation.‡u Uniform Resource Locator.‡v Hours access method available.‡w Record control number.‡x Nonpublic note.‡z Public note.‡2 Access method.‡3 Materials specified.‡6 Linkage.



Subfield Codes:

ConclusionConclusion

E-Resources reflect all types of information Mediums.

E-Resources should be treated as a reproduction of information mediums in an electronic type.

Cataloging E-Serial does not differ from cataloging E-Resource.

E-Serial should be treated as a “Serial” first, then as an “Electronic Resource.”

ConclusionConclusion

Cataloging standards and rules ignored treating E-Resources as a reproduction forms of other mediums.

Cataloging rules and standards need to be modified to accommodate to E-Resources.

MARC Field 856 was created to reflect all means of accessing and locating the electronic resource remotely, and yet, it was not reflected in the cataloging rules.

The EndThe End

cataloging e-resources point of view by amr h. hussein 23 october 2001

Documents

file documentation information

computer file format

conser slide

documentation file

computer files types

resources aacr2r isbder

conser aacr2 slide

identifying information