cataloging is a public service: repositioning cataloging and metadata services alcts heads of...
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Cataloging IS a Public Service: Repositioning Cataloging and
Metadata Services
ALCTS Heads of Cataloging IGJanuary 23, 2012
Jee DavisJina Choi Wakimoto
Jee Davis
Cataloging & Metadata ServicesUniversity of Texas Libraries
Asst. Dept. Head (Jan. 2010 – Aug. 2010)Head Librarian (Sep. 2010 – )
WORDS in the Paris Principles
WORDS in the Statement of International Cataloging Principles
Fundamentals of CMS
We are the experts in describing information resources
Content standards vs. Encoding standards
We enable our users to find, identify, select and obtain the information that they need
Define the users of CMS Structure CMS to support users to complete the user tasks
Re-Structure CMS at UT-Austin
Non-MARC Metadata
Online & Continuing Resources
Digital & Monographic
Resources
Music & Multimedia Resources
Monographs- Media/complex - Copy Cat/marking and plating- Foreign language materials catalogers (Prof.)
Serials
Music
BEFORE AFTER
Define CMS Users at UT-Austin
End Users- Students, staff, faculty- Donors- Other library partners
CMS- Rush/Request- New acquisitions- Gifts- Special projects
Bibliographers
Branch Libraries
Digital Project Units
Defining Your CMS Users Will Help …
Prioritize projects/assignments/responsibilities
Rush/Requested materials (within 24 hrs.)Newly purchased materials (within 3 days)Gifts/Backlogs (project-based cataloging)
Design staff training
Core training (fundamentals of cataloging and metadata)Routine training (changes in cataloging and metadata
practices)Special training for special projects
Challenges of Managing CMS• Declining budgets = Less staff
Assess/reassess/redesign workflows• Demands in user-centered catalog = Frequent changes in
software Get involved in decision-making process
• Dealing with increasing digital resources and understanding various non-MARC metadata
Design staff training • Outsourcing
Know your staff and assess in-house capability; always consider the needs of our users
• Resource Description and AccessTake a deep breath … and start planning
Challenges and Opportunities @ CUB
Cataloging is Unmediated Public Service Facilitate Users’ Self-SufficiencyEnhance User Experience
Challenges are Opportunities
CU Boulder Libraries Strategic Plan (2006)Client-Centered Focus
Timely Access, Hidden Collections, Digital Scholarship Library as DestinationOptimal Organization Structure
Optimal Organization Structure
Restructuring of Cataloging Department Cataloging and Metadata Services (2006)Mission statementTeam structureRe-deployment of staff to address hidden collections,
digital scholarshipNeeds assessment and goal setting
3 Minor Restructure (2008-2011)
From Serials Cataloging to ERSA
Electronic Resources and Serials Access One team within CMS (addition of 2 staff from ACQ)
serials acquisitions, KB maintenance, ERM (inc. usage statistics collection) and WB (link resolver) maintenance
Working in close collaboration with ACQ, Collection Development and Public Services librarians, and engaging with users
Client-Centered Focus
Understand All Libraries Trends and Operations New acquisition models, such as PDA Scholarly Communication and Open Access
Be ProactiveDevelop a Culture of Assessment
Data-driven storytellingDemonstrate ROI
5-year update to the Libraries
Digital Scholarship
Digitized collections – metadata librarian and 6 out of 13 monographic and serials copy catalogers providing descriptive metadata, using VRA Core and MODS (so far…)
Collaboration with curators of data and other cultural resources and institutional assetsmetadata librarian hired in 2011
Future Challenge and Opportunity New major role for metadata librarians – data management collaborations among stakeholders is key to success in
building institutional infrastructure for research data A key stakeholder is Libraries and metadata specialist in a critical role
Digital Research Data Sharing and Managementhttp://www.nsf.gov/nsb/publications/2011/nsb1124.pdf Standards and interoperability enable data-intensive
science. “Standards for descriptive and structural metadata will help establish a common framework for understanding data and data structures to address the heterogeneity of datasets…”
Demonstrating Value to University
Metadata Consulting for D2L Learning Object Repository
Serving on the CU Data Conservancy Advisory Team Serving on the Data Management Task Force,
appointed by the Vice Chancellor of Research
Reorganization (2012) Get Out of Your Comfort Zone and Take a Risk
Thank You!
• Jee Davis• Head, Cataloging &
Metadata Services• University of Texas
Libraries• [email protected]
• Jina Choi Wakimoto• Faculty Director,
Metadata Services• University of Colorado
Boulder• [email protected]