Cellular Pathology Minimum Cancer Data Set

Reporting Program

Greg Rayner BSc BSc MSc FIBMS

Pathology IT SpecialistSRFT

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Pathology Minimum Cancer Data Sets

Pathology Minimum Cancer Data Set

• Data required for a careful assessment of a cancer specimen.

• Manual for Cancer Services 2004 (DoH) Pathology references include topics: – 3D-104 Reports for national minimum dataset

should include required items = 1* (essential) – 3D-105 Electronic collection of national

minimum dataset items = 2 (lower rating)

• Dataset proformas issued by RCPATH

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Pathology Minimum Cancer Data Sets

MCDS

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Pathology Minimum Cancer Data Sets

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Pathology Minimum Cancer Data Sets

Minimum Cancer Data Set

• Problems for reporting cancer specimens: How to ensure capture all required data items How to store in separate database

• Not every proforma is the same

• Simple (20 data items) vs Complex (40+ di)

• SRFT solution: develop in house program to capture data items at point of data entry

• Basal Cell Carcinoma (~ 20 di)• Colorectal (~ 40 di)

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Pathology Minimum Cancer Data Sets

Key points

• Program sits on top of Telepath LIMS• Imports Patient demographic data from

Telepath into Windows form• Single point of entry for MCDS data• On completion - writes cancer data into

Telepath as a structured report• Writes MCDS and demographic data into

Database• other functionality – MDT list

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Pathology Minimum Cancer Data Sets

Overview of MCDS program

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Pathology Minimum Cancer Data Sets

Basal Cell carcinoma

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Pathology Minimum Cancer Data Sets

Colorectal Cancer

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Pathology Minimum Cancer Data Sets

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Pathology Minimum Cancer Data Sets

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Pathology Minimum Cancer Data Sets

Click on form to start

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Pathology Minimum Cancer Data Sets

MDT list• On click OK -Add patient details to text file.• Creates new list or appends to existing list• Easy identification Patients for MDT

meetings

New Patient: 14/01/2009Surname: FALSE1, Forename: False, HospNo is: XX, LabNo:H,08.0099995.LNew Patient: 15/01/2009Surname: FALSE1, Forename: False, HospNo is: XX, LabNo:H,08.0099995.LNew Patient: 15/01/2009Surname: TEST, Forename: Telepath, HospNo is: TEST, LabNo:H,08.0099993.BNew Patient: 15/01/2009Surname: TESTPATIENT, Forename: Dummy, HospNo is: DIS123456, LabNo:H,08.0099992.JNew Patient: 15/01/2009Surname: DUMMY, Forename: Test, HospNo is: ZP0823867, LabNo:H,08.0099994.X

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Pathology Minimum Cancer Data Sets

Future Developments

• More data sets in development

• Extracts for other systems / databases– Extracts from database– Write extracts:|XXXX|FALSE1|False|M|19/01/1966|H,08.0099995.L|A|upper

rectum|24|11|below|Y||N||Y|N|||||||||pT1|pN0|pMx||A112/01/2009|Bashir|

|ZC12345|TEST|Dummy|F|20/04/1972|H,08.0099992.L|A|colon|17|15|astride

|N|YN||Y||||||Y|Y|||pT3|pN1|pMx||B1|12/01/2009|Armstrong|

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Pathology Minimum Cancer Data Sets

Conclusion

• Good response from SRFT staff

• Basal Cell now used

• Colorectal being tested / assessed

Any questions ??