cfo brochure

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Today’s economic conditions

make cost-cutting imperative

for businesses who want to not

only succeed, but also survive

in a globalizing economy where

organizations need to compete

across boundaries, manage the

bottom line, and deploy effective

processes. Finding ways to

trim spending effectively while

increasing revenue can be a

harrowing task, and may prove

more difficult as time goes on.

The ever increasing costs of doing

business today is forcing businesses

into measuring cost performance

throughout the entire organization

and not just certain departments.

Trends emerging from these

scrutinized views on spend

management are shedding new

light on areas where general

and administrative (G&A) costs

may effectively be reduced while

making a positive difference in the

performance and efficiency of

your business.

The cost-cutting trends below

highlight the benefits of paperless

solutions for any business!

Streamlined online document

solutions solve key financial executive challenges!

Yes, it is easy to cut staff and reduce salaries,

but there is only so far you can go with that

common mind set. “You can only close so

many plants and lay off so many people,”

– Kevin Costello, President, Ariba Inc., a spend-

management software and services provider.

Resulting Statistics

from Implemented

Strategic Actions

Top-performing

enterprises have

actively reduced their

overall invoicing costs

by nearly:

91%(when compared to

Laggard organizations),

as well as lowered

invoice cycle times by

nearly:

92%--------------------------

Best-in-Class

Top 20%:

$3.47 / 2.9 days to

process a single invoice.

--------------------------

Industry Average

Middle 50%:

$16.91 / 14.6 days to


--------------------------

Laggard

Bottom 30%:

$36.51 / 32.9 days to


Top 5 Strategic

Actions Heralded for

Invoicing Workflow

#1 Automate invoice

workflow processes.

55%

#2 Standardize

workflow processes.

54%

#3 Conduct internal

assessment of A/P

capabilities.

46%

#4 Integrate payables

solutions with other

systems.

37%

#5 Centralize A/P

processes.

36%

Consolidation

Efforts Show Need

for Online Solutions

Organizations are

saving about

40%

by consolidating single-

function business

devices, like printers

and scanners, and

employing multi-

function devices. These

smart moves bring

decent savings to the

bottom line by reducing

reliance on high-cost,

contract-based printer

and copier agreements,

but shows the need

for more effective

paperless solutions.

Online Invoicing

Improves Visibility

and Workflow by

30%A focus on workflow

visibility increases

revenue, and allows

per-employee costs to

easily be tracked and

reported on for efficient

analysis and control.

Employee self-serve

benefits also increase

reducing HR calls

and headaches.

Time Management

Repetitive invoice

inquiries takes up

15% - 24%of employee’s time.

Paperless solutions

free up time to focus

on other cost-

implicating tasks.

Information provided by: the Aberdeen Group, May 2009.

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Multiple online solution scenarios

for solving key financial executive challenges!

The scenarios shown below

represent different sizes of

organizations that utilize different

paperless solutions. As an

organization chooses its paperless

solution lineup, cost savings and

overall efficiency increases.

NACHA, and the Aberdeen Group state that the total average costs

for paper versions of the following items are as follows:

Paper pay stub: *$1.90 ea. Paper W-2 or 1099: *$3.24 ea.

Paper bill/statement: *$15.71 ea. Paper form: *$4.95 ea.

*Please note that these costs include: postage, paper, printing, equipment/

maintenance, labor, and reissuing. The average costs may vary on an

individual basis, and depend on the systems and processes currently in

place for a particular organization.

Savings Scenario 1:

A smaller-sized business utilizing a

single online pay stub solution.

Number of Employees: 1,000

Estimated yearly costs

for paper pay stubs: *$49,400


for online stubs

Year 1: $6,279

Year 2+: $2,579

______________________________

Total Cost Savings

Year 1: Year 2+:

85.67% 93.16%

Savings Scenario 2:

A medium-sized business utilizing

several paperless solutions that

include paperless pay stubs, W-2s,

and online forms.


Number of W-2s: 5,500

Number of Forms: 10,000


for paper pay stubs,

W-2s, and forms: *$314,320


for online pay stubs,

W-2s, and forms

Year 1: $27,809

Year 2+: $21,609

______________________________

Total Cost Savings

Year 1: 89.43%

Year 2+: 91.79%

Savings Scenario 3:

A larger-sized business utilizing

multiple paperless solutions that

include paperless pay stubs, W-2s,

1099s, online forms, and bills/

statements with Click-To-Pay.


Number of W-2s: 22,000

Number of 1099s: 5,000

Number of Forms: 20,000

Number of Bills/Statements

with Click-To-Pay: 95,000

Estimated yearly costs for

paper pay stubs, W-2s,

1099s,forms, and bills: *$2,666,930

Estimated yearly costs for

online pay stubs, W-2s,

1099s, forms, and bills

Year 1: $130,959

Year 2+: $117,959

______________________________

Total Cost Savings

Year 1: Year 2+:

95.15% 96.63%

utilizing a ess utilizing utilizing

Information provided by:

NACHA, NatPay, and the Aberdeen Group.

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Statements BillsPay Stubs W-2s 1099s Forms PaymentSummaries

Messages Manage Your Account

GroupAdministrationSummaries AccountAdministration

Contact us today for a FREE custom solutions proposal, and experience the NatPay di#erence!

Visit us online at nationalpayment.com/cfo to get started.

Why financial executives trust

NatPay’s innovative online document solutions!

Quick and easy integration.

Be up and running in weeks

not months for the fastest

cost savings available.

Enjoy Software as a Service

(SaaS) functionality to

automate and standardize

workflows, and integrate

and centralize multiple

systems and processes.

Improves consolidation

e"orts in all departments by

reducing the need for high-

cost, contract-based printer

and copier agreements.

Web-based, paperless

solutions improve overall

work#ow visibility for

e"ective per-employee

costs analysis and control,

and better self-serve

functionality for employees,

vendors, and customers.

Departments like

Customer Service are

able to streamline duties

and manage time more

e%ciently to focus on other

cost-implicating tasks.

Click-To-Pay allows for

shortened payment cycles,

reduced lockbox expenses,

and simpli;ed reconciliation.

“Our RFP process was comprehensive evaluating many

aspects of potential business partners in this space such

as accessibility, technology, training, support, integration,

administration, implementation, and costs. NatPay’s

Doculivery solution presented all the desired functionality

in a way that was clear, simple, and easy-to-use.”

– Chad Clayton, DVP Finance, Family Dollar

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