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CITY OF PALMER INFORMATION MEMORANDUM NO. 14-033

RESOLUTION NO. 14-016 Subject: Resolution No. 14-016: Accepting and Appropriating the 2014 State of Alaska Click It Or Ticket Enforcement Mobilization Grant 402PT-14-06-00(A)-7 in the Amount of $4,550.00 to be Used for High Visibility Seatbelt Enforcement Activities by the Palmer Police Department Agenda of: May 13, 2014 Council Action: ___________________________________________________ Approved for presentation by:

City Manager City Attorney City Clerk

Certification of Funds:

Total amount of funds listed in legislation: $ 4,550.00

This legislation (√): Has no fiscal impact

Creates: A negative fiscal impact in the amount of: $

√ A positive fiscal impact in the amount of: $ 4,550.00

Funds are budgeted.

Funds are budgeted from this (these) line item(s): a) $ b) $

a) Funds originally budgeted in line item : $ Difference in budgeted funds: $

b) Funds originally budgeted in line item : $ Difference in budgeted funds: $

√ Funds are not budgeted. Budget amendment required in the total amount of: $ 4,550.00

Affected line item(s): 52-01-21-6015 (Regular Overtime) $ 4,250.00 52-01-21-6035 (Fuel) $ 300.00 52-00-00-3420 (Police Services) $ 4,550.00

General fund unassigned balance (after budget modification) $

Enterprise unrestricted net position (after budget modification) $

Director of Finance signature certifying funds:

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Attachment(s): Resolution 14-016 Grant Award Documents

Summary statement: The City of Palmer has applied to the State of Alaska Department of Transportation for grant monies in the amount of $4,550.00 to fund high visibility overtime seatbelt enforcement. That amount includes $4,250.00 for officers to conduct additional seatbelt enforcement during high intensity periods when such infractions are more likely. The enforcement is strictly on an overtime basis and will not detract from routine patrol or other duties required of the Palmer Police Department. The enforcement is also voluntary on the part of the officers. The additional $300.00 is to cover additional fuel costs incurred by the extra enforcement activity. The $300.00 reimbursement is based upon the amount of grant enforcement hours times $6.00 per hour. No matching funds are required. Seatbelt infractions represent a public safety concern due to increased risk of injury in motor vehicle accidents. The grant will allow for extra patrol specifically focused on detecting, investigating, and citing those motorists who violate Alaska seatbelt laws. The ultimate objective is an increase in voluntary compliance with existing seatbelt statutes. During the course of their enforcement activities, officers also encounter and investigate other crimes and violations on their traffic stops. In the past these have include driving offenses, drug offenses, as well as simple speeding and other traffic violations. The officers address these crimes and violations as they arise, which is also a benefit to public safety. Administration recommendation: Adopt Resolution 14-016.

___ City of Palmer, Alaska Resolution No. 14-016

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Introduced by: City Manager Griffin Date: May 13, 2014

Action: Adopted Vote: Unanimous

Yes: No: Best Erbey

Carrington Combs DeVries Hanson Johnson

CITY OF PALMER, ALASKA

Resolution No. 14-016

A Resolution of the Palmer City Council Accepting and Appropriating the 2014 State of Alaska Click It Or Ticket Enforcement Mobilization Grant 402PT-14-06-00(A)-7 in the Amount of $4,550.00 to be Used for High Visibility Seatbelt Enforcement Activities by the Palmer Police Department WHEREAS, seatbelt infractions are a public safety concern for the citizens of the City of Palmer; and

WHEREAS, seatbelt usage has been shown to reduce the risk of bodily injury in a vehicle collision; and

WHEREAS, the Palmer Police Department is tasked with enforcing state statutes, including the seat belt statute to increase the safety of the driving public; and WHEREAS, the Palmer Police Department has been awarded $4,550.00 under the State of Alaska Department of Transportation 2014 Click It or Ticket Enforcement Mobilization NOW, THEREFORE, BE IT RESOLVED by the Palmer City Council to accept and appropriate $4,550.00 from the State of Alaska Department of Transportation to be used for Palmer police officers to engage in overtime high visibility seatbelt enforcement activities during dedicated enforcement periods from May 19, 2014 through June 1, 2014.

ORIGINAL SCOPE OF WORK The City proposes to use the funds from the State of Alaska Department of Transportation to fund voluntary overtime for Palmer Police Department patrol officers to engage in high visibility enforcement of seatbelt laws. The enforcement will consist of extra patrol dedicated to detection, investigation, and prosecution of seatbelt infractions, which are a public safety concern for the citizens of the City of Palmer. The enforcement period is specifically identified

___ City of Palmer, Alaska Resolution No. 14-016

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by the State of Alaska in the grant document and coincides with the Click-it-or-Ticket National Enforcement Mobilization.

BUDGET Alaska Department of Transportation $4,550.00 City of Palmer Funds: $0.00 (No match required) Total Project Budget: $4,550.00 Passed and approved by the City Council of the City of Palmer, Alaska this thirteenth day of May 2014.

DeLena Goodwin Johnson, Mayor

____ Janette M. Bower, MMC, City Clerk

State of Alaska, DOT & PF P.O. E3ox 112500

Notice to Proceed Juneau, AK 99801-2500 Ph: 907-465-2446 Fx: 907-465-4030

dot. alaska. gov /h ig hwa~safety

Grantee Name and Address: Title/ Short Description:

Palmer Police Department

423 S. Valley Way 2014 Click It or Ticket Enforcement Mobilization

Palmer, AK 99645 Supplemental Agreements: Check all that apply.

0 Enforcement Agreement 0 Law Enforcement Liaison Agreement

Action Requested:

0 New Setup 0 Add Funds 0 Reduce Funds 0 Closure (Decrease)

0 Revision of Funds: Please provide explanation of funding change and budget breakdown. FUNDING SUMMARY

Budgets Approved for this NTP

Current Budget AHSO Increase Budget Category Totals (Decrease) Revised Budget Totals

11 00) Personnel Services $ 4,250.00 $ - $ 4,250.00 (200) Travel & Per Diem $ - $ - $ -1300) Contractual Services $ 300.00 $ - $ 300.00 1400) Commodities $ - $ - $ -1500) Equipment $ - $ - $ -

(Indirect Costs) $ - $ - $ -TOTALS $ 4 ,550.00 $ - '

TOTAL AMOUNT AUTHORIZED TO DATE $ 4,550.00 Explanation of Approved Grant Application & Activity Dates: High Visibility Enforcement Click It or Ticket Event running May 19, 2014 - June 1, 2014

Re;~b..n--.s~~t\+ LJ.ML>un+ t""M'~ P- )(~p~rf +l.~ dMf),A4.- ~p -#az.c;, JJI~ AHSO USE ONLY

Activities as outlined in the FFY 2014 Grant Application covering the period of: May 19- June 1, 2014

Project Control Programming NTP#: 1 Grant#: 402PT-14-06-00(A)-7

Collocation Code Program Code Ledger Code Account Code Full Grant Amount: $4,550.00 24462525 57870 30635082 77431b FAIN#: 18X9204020AK Project# 0 RSA(Interagenc~) !Kl EN (Non-lnteragenc~) DUNS#: 179276969 83792 CFDA#: 20.600

Project Control Pro ramming Approved

Pl;;~:ntrol r;;:}; Narne: sand~j1 ~zbridge Accounting Technician Name: Stefanie Bingham

~ ,~. lit ~ 4.'~h f ~;;;:;t5 Bj .. ~L l) '-1/~}1~ !Signature - A Date STgnc:fture (/ Date

You may proceed with the activities for the Categories and specific Tasks enumerated above in the Funding Summary. Any activities beyond the written scope and/or any costs above the price estimate in our Agreement require prior AHSO approval and a Project Revision . Actual cost underrun of the Contract Amount for any Category shall not routinely accumulate for other Categories. AHSO reserves the right

to retain or reallocate any remaining funds resulting from such cost underruns. Conditions to this agreement are as outlined in the "Agreement Conditions" Section 3 of the application for grant, CONDITIONS ARE A PART OF THE PROJECT AGREEMENT AND, AS

SUCH, ARE BINDING ON ALL PARTIES TO THE PROJECT AGREEMENT. This NTP is cumulative and supersedes all prior NTPs for this Agreement.

The AHSO Administrator for this NTP is: Tammy Kramer Issued for the Contracting Agency per ADOT&PF Policy #01.01 .050 by: Accepted for the Grantee by: Tammy Kramer

0nl1\l\_~~v.u. J 4-141 \li-Signature { I Dafe Signature Date

Alaska Highway Safety Office Form, Revision 10/10/13

. ~··-~·hl!J )

Supplemental State of A laska, DOT & . PF ;r P.O . Box 112500 ClOT Enforcement Juneau, AK 99801-2500

Agreement Ph: 907-465-2446 ' ;..~

Fx: 907-465-4030 '

dot.alaska.aov/hiohw aysafety:

Grant ee Name and Address : T itle/ Sho rt Descrip tion :

Palmer Police Department

423 S . Valley Way 2014 Click It or Ticket Enforcement Mobilization

Palmer, AK 99645

Act ion Requested G New Setup [J Revision of Agreement: Plsasa provi •e c11ange in the Enforcomcnt Plan Srea! down.:

ACTUAL COST OF OVERTIME TO INC LUDE BENEFITS IS NO T TO $ 7,680.00

EXCEED T HE FOLLOWING AMOUNT INC LUDING VEHICLE USAGE

Enfo rcem ent P lan Breakdow n

Budget o f T ime/H o urs

E nforcement Pe rio d EXPENSE ITEMS HOURS AVERAGE HOURLY B udge t

ClOT National Enforcement Mobilization Hours $ 85.00 $ 4,250.00 (Required) May 19th- J une 1st, 2014 Vehicle Usage 50.00 $ 6.00 $ 30C.OO

Enforcement Period Total: s 4,5so:oo Hours $ -Vehicle Usage 0.00 $ 6.00

Enforcement Period Total :

Hours $ -Vehicle Usage 0.00 s 6.00 $ .

Enforcement Period Total: $ -Total Hours s 4,250;00

Total Vehicle Usage $ 300;00

GRAND T O TAL o f Enforc ement Per io ds $ 4,550.00 Purpose/Objectives: In order to reduce deaths and inJur'.es caused by impaired drivers and to increase compliance with Alaska's primary seat be~ Jaw. the Palmer Police Department will conduct high-visibility seat belt er.forceme'lt as detailed In the Alaska Strategic Enforcement Pannership Enforcement Plan submitted to the Alaska Highway Safety Office in Apn1 2006. Tr.e Palmer Police Department agrees to participate in the following ~ enforcement bfilzes from Octo!Jer 1, 201 3 1hrough September 30, 2014. As a guiklline. a min1mum of three (3) self-initiated contacts per hour funded with a 'desired outcome' of contacting as many violators as possible s!lould be made. Allowable use of funds is for overtime salary @ 1.5 times the normal rate, wages and benefits of commissioned pei'Bonnel in direct support of operational activity. Tc receive reimbursement for personnel services the department must provide activity sheets, overtime hours woJl<ed and the overtime hourly rates for eac:t officer.

A greement are as outlined above fo r FFY 2014 G rant period o f October 1, 2013- Sep . 30, 201 4.

P r o j ect Control C lOT E n fo r c ement Agreement Approve d

ACZfor th Grantee by: Program Control Agent Name: Sandra Borbridge

/, ~ ~7 :?rz::J- / ";" ·--:, ,. ,.q._ . _. l, f ~.. .. ~ j "r! ,,. ' """" -;;>!' / v - J

' I S ign_~ure - Date Signature Date J

You may proceed with the activities tor the Categories and specific Tasks enumerated in the above Enforcement

Agreement. Conditions to this agreem ent are as outlined in tne "Agreement Condit ions" C OND IT ION S ARE A PART O_F THE PROJECT AGREEMENT AND, A S SUCH, ARE BINDING ON A L L PA RT IES T O THE PROJ ECT A GREEM ENT.

T his Enf orcement Agreem ent is cumulative a nd supersedes all prio r Enforc ement A greements. T he A HSO Administrator Tammy Kramer Issued for the Contracting Agency per AOOT&PF Policy #01 .01.050 by: Tammy Kramer

Ua ~ Thvt~Y~VV4-13. j ~ Signature I l IDe: te

ska Hi h . . Ala g way Safety Office Form, Re-vrsron 10/10/ 13