claret y dashboard
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"ection # Progra$$e O%er%ie&
Dashboard
Programme Summary
Traffic Light Status by Project
Dependency Review
"ection 2# Pro'ect Progress Against "ched(le
Project Milestons Plans
Project Summaries
"ection !# )inancial "($$ar*
Key inance !nformation
inance !nformation by "#penditure $ategory
Programme inance Summary
Project inance Reports
"ection +#
%verdue Programme &ctions
Programme Ris'sProgramme !ssues
"ection ,# -ene.its
(enefit Trac'ing
$ontents
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Programme Progress SummaryKey to Traffic Light Reporting
Man* o. the charts (sed in this Progra$$e Progress Reporting "($$ar* (se the Tra..ic/ight Reporting strateg*# Representation is as .ollo&s
Red denotes that some element)s* of the project are unli'ely to deliver on time and are posing asignificant ris' to the overall Programme+ & red status re,uired immediate and urgent attention+
&mber denotes that some elements of the project are resulting is serious cause for concen and may- if notaddressed pose a ris' to the overall Programme+ &n amber status re,uired immediate attentionandshould be monitored closely to ensure that it does not develop into Red status+
.reen denotes that all elements of the project are proceeding according to plan and that delivery ise#pected according to all agreed criteria+
.rey on Milestone Plans denotes that this activity within the project is complete+
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299398845.xls Secti
C#C $ CR% Programme &ash'oar(
Progress )gainst Sche(*le +inancial Programme Ri
-igh
%e(
Lo"
enefits Trac,ing Programme /ss
& %B* !hannon support
Lo" %e(
O,er emphasis on the techno
achie,e real user engagemen
oo many eternal initiati,es
C0* 1rogramme
( Commission 1ro2ect costs
CR% *siness Case re0*ires appro!al ' CR
4
Commissions . Failure to me
8lliance 9 1artner !cope un
(
)
'
:
%B* #ailing to pro,ide requireprogramme needs
Impact
P r o b a b i l i t y
5
1
15
2
25
3 s
)ct*al T&
*(get+orecast
Proect 2
#or,stream
Complete( ProectsT)%
Telesales
Corporate
/6PS
SS/
Scoping
Sstems /ntegration
*siness /mplentation
Commissions
Scoping
Sstems /ntegration
*siness /mplentation
Thir( Part ChannelsScoping
Sstems /ntegration
*siness /mplementation
77 $ /n(irect oiceScoping
Sstems /ntegration
*siness /mplementation
S*ppl 6 &eman( Loc, in
Scoping
Sstems /ntegration
*siness /mplementation
S &% : : ): + % )
2
4
;
8
1
12
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Programme Summary)/pdated by Tim $ourt*
1ighlights0$ommissions scope signed off by 1onathan Powell
0&lliance 2 Partners scoping activity commenced0Single Siebel !nstance PDR approved by !T Planning0$onditional approval for $RM business case given at $R( on 34+5+66
e* 3ss(es0$ommissions project costs forecast to be over budget01oined7up forecasting may re,uire additional Siebel fields0ield Sales Sponsor is changing and replacement un'nown0%fficial code free8e re,uired for Single Siebel !nstance
e* Risks0ull funding approval for $RM Programme will not be achieved until approval by $29 plc board- mid May
0ailure to meet $ommissions implementation deadline of 3+:+660!(M fails to provide the re,uired s'illed resources to meet programme needs0%ver7emphasis on the technical aspects of deployment- resulting in a fai lure to achieve real user engagement and buy7in0Too many e#ternal initiatives leading ot a failure to align behind the $RM Programme and creating confusion
"cope Changes 4 3$pact0T&M change re,uests will need to be delayed or they will impact SS! delivery dates0&lliance 2 Partners scope currently being defined0Supply Demand Loc'7in scope signed off by .areth 1ames
)inancial "tat(s0$ommissions forecast to be over budget
Ma'or Dependencies0T($
e* E%ents d(ring ne5t t&o &eeks0$ontinue scoping for &lliance 2 Partners- and "%" !ndirect ;oice0Review !(M prototype for rame<&TM solution
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Project S c o p e
C o s t s
R i s k s
I s s u e s
D e l i v e r a b l e s
B e n e f i t s
S t a k e h o l d e r
T e a m
Comments
Commissions Amber )m'er Re( Re( )m'er )m'er )m'er )m'er )m'er Timescales !er tight
EOE-Indirect !oice Amber )m'er )m'er )m'er )m'er )m'er )m'er )m'er )m'er Scoping *n(er"a
SSI Amber <reen )m'er )m'er )m'er <reen )m'er )m'er <reen P&R passe( ' /T Planning
Shannon Call Centre Amber <reen <reen <reen )m'er )m'er <reen <reen <reen
Suppl"#Demand $ock-in Green <reen <reen )m'er )m'er )m'er <reen )m'er <reen
%lliance & Partners Amber )m'er )m'er )m'er )m'er )m'er )m'er <reen <reen
OverallStatus
Proect progressing "ell.Stage 1 sche(*le( tocomplete 1.;..
Sta,ehol(er appro!algaine( from <areth :ames
Scoping an( <ap analsis*n(er"a
Traffic Light Status by Project
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&epen(anc =e )ctions for Resol*tion "ner C*rrent /mpactProect/mpacte(
&epen(ant *pon#ho>#hat
Target&ate
Dependency Review)To be completed*
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Project 'ilestone Plan - Commissions
(Richard )o"*
'ilestone Definition
+orkstream
Com
B u s i n e s s
P r o j e c t T e a m
P , C
I B '
)nalss an( high le!el (esign ? )pr
<ap analsis 14 )pr
<ap ananlsis sign$off 14 )pr
Prototping 31 %a
+*nctional mo(el 31 %a
P&R 1? %a
P&R appro!al 6 sigh off 31 %a
Constr*ct>'*il( 3 :*n
Config*re sstem 3 :*n
Sstem an( integration test 21 :*l
&ata migration $ loa( historic 28 :*l
7nter reference (ata 28 :*l
@)T criteriaA scrpts an( plan (efine( 21 :*l
@)T completion an( sign off 28 :*l
)T 28 :*l
Parallel r*nning $ implementation 1 )*g
Parallel r*nning $ (ataloa(>calc*late :*l commission in PS%2 18 )*g
Parallel r*nning $ !ali(ation 18 )*g
Roll$o*t $ compBlete s"itch to li!e Sie'el 31 )*g
Training $ strateg (efine( 31$;
Training $ (eli!er complete 2? :*l
*siness integration to 'e processe( $ impact assessment 28 )pr
Phase 1 comm*nication complete 12 %a
OriinalTaret Date
$atest Re-plan Date
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EOE - Indirect !oice
Contact - Raman Samra
'ilestone Definition
+orkstream
Comments
B u s i n e s s
P r o j e c t T e a m
P , C
I B '
)gree scope an( "or,ing relationships ? )pr
P&& complete( 28 )pr
eChannel roll o*t 1 :*n
/ntegrate( 77 for Telesales 31 :*l
/ntegrate( 77 for all channels incl*(ing echannel 29 Sep
OriinalTaret Date
$atest Re-plan Date
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Project 'ilestone Plan - %lliance & Partners
(David Blackman*
'ilestone Definition
+orkstream
Comm
B u s
i n e s s
P r o
j e c
t T e a m
P ,
C
I B '
-igh le!el scoping acti!it complete( 14 )pr 14 )pr
+*nctional <ap analsis 12 %a +orm ) complete( to engage /% to pro(*ce P&
Re0*irements an( Sol*tion (efine( 12 %a 12 %a #or,ing to"ar(s target (ate 12>5>2
Phase 1 '*il( complete( #e' 'ase( or(er capt*reD 23 :*n &epen(ant on scoping an( P&R plan.
@ser )"areness #ee, ? :*n &epen(ant on scoping an( P&R plan.
Phase 1 sstem test 14 :*l &epen(ant on scoping an( P&R plan.
Phase 1 @)T complete( 24 :*l &epen(ant on scoping an( P&R plan.
Phase 1 R+S gate 24 :*l &epen(ant on scoping an( P&R plan.
Phase 1 R+ pilot (eploment to selecte( )Rs 29 )*g &epen(ant on scoping an( P&R plan.
&eplo SS/ to client machines ? )*g &epen(ant on scoping an( P&R plan.
Training man*als (e!elope( 1? :*l &epen(ant on scoping an( P&R plan.
@ser training complete( 14 )*g &epen(ant on scoping an( P&R plan.
)ll *sers li!e 29 )*g &epen(ant on scoping an( P&R plan.
&ata migrate( 1 Sep &epen(ant on scoping an( P&R plan.
OriinalTaret Date
$atest Re-plan Date
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Project 'ilestone Plan - Sinle Siebel Instance
(.raeme Campbell*
'ilestone Definition
+orkstream
Commen
B u s
i n e s s
P r o
j e c
t T e a m
P ,
C
I B '
&eli!er of SSP to rentfor( Sol*tion Centre 31 %ar 31 %ar
)gree Phase( Roll *t sche(*le for proect ? )pr ? )pr
Proect &efinition Report P&RD to /T Planning for appro!al 1 )pr 1 )pr
@pgra(e (e!elopment sol*tion SSPD for Sie'el 99.; Comms 14 )pr 14 )pr Soft"are in place $ *pgra(e still to 'e carrie( o*t
P&R )ppro!e( ' Planning>CSR 25 )pr 25 )pr
Sstem Test commences 1 %a 1 %a
Sstem (e!elopment complete 3 %a 3 %a
@)T commences 1 :*n 1 :*n
)T commences 5 :*n 5 :*n
Sstem test complete 23 :*n 23 :*n
)T complete 23 :*n 23 :*n
@)T complete 3 :*n 3 :*n
Training commences 3 :*l 3 :*l
Soft"are roll$o*t commences 3 :*l 3 :*l
SS/ &ata'ase li!e 3 :*l 3 :*l
)%L Li!e ; :*l ; :*l
Training complete 21 )*g 21 )*g
OriinalTaret Date
$atest Re-plan Date
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Project 'ilestone Plan - Shannon Call Centre
('ike /anl"*
'ilestone Definition
+orkstream
C
B u s
i n e s s
P r o
j e c
t T e a m
P ,
C
I B '
Recr*it Performance )nalst )C&>&ata>Reporting 1? )pr 1 )pr Recr*itment *n(er"a $ no a(!ers impact t
Recr*it Process )nalst 1? )pr 1? )pr n hol( ' %.<rimsha"e $ no a(!erse effe
8 extra CS)s for 7S%C Lon(on training no" 9D 1? )pr 1? )pr Complete
Pro(*ce CP minim*m re0*irements report 28 )pr 28 )pr Complete
&eli!er Case ase( Reasoning 29 %a 2? %ar #thensha"e re0*ire( trainerA higher '*sin
Secon( phase of Trainng (eli!ere( 8 CS)sD 14 )pr 14 )pr Complete
/n(*ction training for 8 ne"l recr*ite( CS)s 2 )pr 2 )pr e" CS)s sche(*le( to start on 1?.4.
&eli!er of thir( phase of training 8 CS)sD 5 %a 5 %a
%igration of Spain an( Port*gal 3 %a 2? %ar Completion sche(*le( 1?.?. an( falls o*t
Proect /relan( $ )ss*re training commences 2? %ar 3 %a +rom 7S%C Lon(on
%igration of <erman an( S"iss <erman co*ntries 1? )pr 1? )pr +rom 7S%C Lon(on
%igration of /tal 8 %a 8 %a #ill 'e (elae( (*e to recr*itment pro'lem
%igration of +rench an( 7nglich spea,ing co*ntries 15 %a 15 %a +rom 7S%C Lon(on
Completion of Stage ne 1 :*n 1 :*n 7n( of Stage ne
%igration of Proect /relan( fa*lts from #thensha"e to Shannon 18 :*l 18 :*l Presentl o*tsi(e of Stage ne
OriinalTaret Date
$atest Re-plan Date
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Project 'ilestone Plan - Suppl" Demand $ock-in
Contact 0amlesh $ad
'ilestone Definition
+orkstream
Com
B u s i n e s s
P r o j e c t T e a m
P , C
I B '
1. S*mmar of c*rrent forecasting practices 28 +e' ? )pr
2. S*mmar of f*t*re forecasting re0*irements 28 )pr ? )pr This is (oneA '*t nee(s to *p(ate( as per <a
3. Plan to pro!i(e S*ppl &eman( forecasting interloc, 15 %ar ? )pr This is (oneA '*t a (etaile( plan is re0*ire( "
4. Roll$o*t of '*siness process changes 31 %ar 28>4>2 This has 'een mo!e( an( *p(ate( to com'in
5. S*mmar report of a((itional f*nctionalit re0*irements to optimise forecasting capa'ilit 3 %a 31 %a This has 'een mo!e( an( *p(ate( to com'in
;. /mplement f*rther changes in a phase( manner 29 :*n 29 :*n This has 'een mo!e( an( *p(ate( to com'in
?. peration an( clos*re stage 29 :*n 28 :*l
&eli!er of integrate( forecast from Sales 24 :*l This is the first s*'$tas, in the ?th milestone $
/ntegate( forecast (eli!ere( to *siness Planning 2? :*l This is the secon( s*'$tas, in the ?th milesto
8. *siness Re!ie" 31 :*l 29 )*g
OriinalTaret Date
$atest Re-plan Date
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Project Summary
$ommissions)Richard 1oy*
1ighlights0$onfiguration started0.reater clarity of PM$ role and deliverables0Project definition wor'shop with 1 Powell identified gap in e#pectations of =vanilla Siebel>
e* 3ss(es0Project costs projected to rise significantly above budget0?eed to raise $hange re,uest for 3 &pril 7 @3 May0Project timescales leave no slac' for any actions to slip past dates on project plan0still awaiting active involvement from training
e* Risks0Decision to be made on trade off betweenA project deadline- scope of deliverable- cost of wor' "cope Changes 4 3$pact
0Scope of project )Phase %ne* is to provide replacement system and processes for current &ccess Database system
)inancial "tat(s0Projected cost increases need to be reviewed with all 'ey parties
Actions O(tstanding0&gree revised project plan and financial implications with client
e* E%ents d(ring ne5t t&o &eeks0$onfiguration < 1&D0(usiness integration activities to get under way
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E
Project Summary&lliance 2 Partners
)David (lac'mand*
1ighlights0Scoping commenced @rd &pril B666+
0orm & completed to engage !TP to produce PDD0Project 'ic'7off launch planned at Solutions $entre for 3Bth May+
e* 3ss(es0?eed to manage interdependency with "%" Project and SS! vB release+
e* Risks0Training facilities are tied up during training of ield "#pansion end users0&P$ re,uirements need to be captured for SS! ver B + &P$ project deliverables dependant on SS! ver B release date 7 which may not meet Sponsors e#pectations+
"cope Changes 4 3$pact0Scope is currently being defined
)inancial "tat(s0?ot yet defined
Actions O(tstanding
e* E%ents d(ring ne5t t&o &eeks0.ap analysis between current systems and Siebel functionality+ Scope review with Project $hampion+
0$ommunication 9or'shop
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Project Summary
Supply7Demand Loc'7!n)Kamlep Lad*
1ighlights
•Mapped out .ap between (&RD orecasting and Siebel orecasting and agreed responsibilities+
•Ta'ing steps to Loc'7!n Partners Siebel orecasting with %perational Planning
•urther 9or' on Listing Product ;olume Drivers to be correct for %perations
•%perational Planning Re,uirements 9or'shop for Siebel orecasting
e* 3ss(es
•There are four 'nown forecasting activities going on around the business that need to be integrated 7 $losed
•Mis7understanding about Siebel being a %rder $apture tool )"#ternal<!nternal %rders*
•Cow can we forecast %rdersE )$B>s- $@>s- $F>s etc* for Provide using SiebelG This may re,uire another ield+
•.enerating a complete Product ;olume Driver Listing for SS! that is agreed by sta'eholders ,uic'ly+
•The ;isibility of e#tra fields in the (usiness "vent<%pportunity Screen of SS!- e+g+ Sales Stage- Probability- etc+
e* Risks
•Sales orce re,uirements and wor'ing practices regarding forecasting within !2PS may differ that of the (usiness Team+ This may hinder the objective of having standard joined7up
forecasting and eedbac' Loop $apability+
•Plan the (usiness has changed it>s structure and will change it>s scope due to the formation of the ?ew (TP and (usiness Planning Team+ This has lead to issues on who is accountable for
what and scope definition of various forecasting and planning activities+
•Project (lue may have some strategic impact on the scope of this project- i+e+ Do we include .lobal Mar'ets and "uropeG
•!f we don>t have the last three issues solved- there is a ris' in not achieving full Short7term Supply7Demand Loc'7!n+
"cope Changes 4 3$pact
0Scope signed off by .areth 1ames with some changes to delivering SDL to $M9 .lobal
Actions O(tstanding0Resolve !ssues and Ris's0/pdate Re,uirements captured from %perational Planning 9or'shop
e* E%ents d(ring ne5t t&o &eeks
•.enerate a Plan to communicate SDL to Sta'eholders and (eyond
•/pdate Supply7Demand Loc'7in documents as per .areth 1ames and %perational Planning wor'shop
•Map out a Plan to achieve Supply7Demand Loc'7!n to deliver Process- behaviors and wor'ing practices changes
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Project Summary
Shipley $all $entre)Mi'e Canly*
1ighlights0The interfaces between the call centre and the various agencies have been wor'ing smoothly in the month following the migration of Project !reland )direct 2 indirect voice* and Dublin$P" which has lead to an average service level of H6I0Shannon now has the same ($P capabilities that have been adopted by the e#isting (usiness Team call centres+ Disaster recovery capabilities have been agreed for the short termscenario )5:Cr period*+ Representatives of all the call centres are meeting during May to review how best to provide support for each other ta'ing into account the differing customer
bases+ Processes can be viewed on the call centre web site+0"SM$ London .erman and Swiss .erman customers were migrated successfully on 34<5<66+ & high volume of calls were received from the outset+
e* 3ss(es
•Lac' of !TP support for applications outside of /K
• ?ew !$MS SL& does not presently cover !TP application support for Shannon
•!talian recruit has not ta'en up his offer of employment+ !mpact is delay to planned migration date of :<F<66
e* Risks0$(R implementation transferred to issues log0Possibility that not all customers will be released by London "SM$- affecting the Spanish $S& utilisation level+
"cope Changes 4 3$pact
• ?one
)inancial "tat(s0Project financed from "urope budget+
Actions O(tstanding0Review with &melia (erryman the $RM communications channels which could be utilised to raise awareness of the $all $entre within the business0Key "vents during ne#t two wee's
•$ompletion of final $S& training course+
•Re7plan !talian migration+
•Prepare for migration of rench and "nglish spea'ing countries+
•&ddress implementation of $(R+
•&ddress !TP application support
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1ighlights
0 PDR passed by !TP !T Planning
e* 3ss(es0Project Sponsor )Phil (urchell* moving to new role0%fficial code free8e re,uired for all tactical developmentse* Risks0Training to be delivered during summer holiday periods- 1uly and &ugust
"cope Changes 4 3$pact0Detailed scope agreed with project sponsor
0)inancial "tat(s0PDR passed by !T Planning but costs being e#amined in detail+
Actions O(tstanding
e* E%ents d(ring ne5t t&o &eeks
0orm D to be raised and passed to !TP
0&greement of Training plan with P$P0!TP Service Delivery 9or'shop to agree rollout details0&greement of training+
Project SummarySingle Siebel !nstance )SS!*
).reg $ree'*
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1ighlights0!TP 2 PMP have been engaged and supplied consistent resources to all the "%" projects- with the e#ception of "%" $omple#- ensuring an efficient $onvergence Planning activity0&ll the other "%" projects are e#pected to be engaged to deliver the material re,uired for $onvergence planning
e* 3ss(es0/ntil the $onvergence planning the "%" projects are planning to run in isolation+ This is an unli'ely outcome- so scopes and plans are all e#pecting to be changed shortly0&ll "%" projects are accepting re,uirements depth- which may need to be withdrawn from a converged project which will have greater breadth to manage0!&( replatfom options are urgently re,uired so Provisioning can ma'e alternative plans as neccesary0$onverging "%" projects will need considerable effort to manage with regard to pooling and co7ordinating sta'eholder groups
e* Risks
0Sta'eholder e#pectations may not be met with do7able deliverables once scoping is completed
"cope Changes 4 3$pact(usiness Sponsor and $hampion have included (usiness Mobile- and $allin' into scope+ !nitial feelings are that $allin' would not be achievable by September
Actions O(tstanding0Resolve !ssues and Ris's0Review !TP PDD0Review PM$ Scoping document0Define re,uirements from each "%" project for a $onvergence Planning activity0Prioritise $onvergence Planning re,uirements in each "%" project
e* E%ents d(ring ne5t t&o &eeks0(PM to "ngage sta'eholders0RS to engage and understand "%" $omple#0Prioritise $onvergence Planning re,uirements in each "%" project0!TP 2 PM$ to deliver $onvergence Planning material for review0inalise $onvergence planning dates
Project Summary"%" !ndirect
)Raman Samra*
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299398845.xlsPro ramme +inance
Section 3. +inancial S*mmar
0
2000000 %ctual 1TD spend aainst Budet b" Project (22#33*
Key inance !nformation
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299398845.xlsPro ramme +inance
Section 3. +inancial S*mmar
0
1
2
3
4
5
6
7
8
9
10
%ctual 1TD Spend b" E4penditure Cateor"
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299398845.xlsPro ramme +inance
Section 3. +inancial S*mmar
Project %pproved PDR
Commissions 28$+e'$ 31$%a$
77
Shannon Call Centre n>a n>a n>a
S*ppl &eman( Loc,$/n n>a n>a n>a
)lliance 6 Partners 11$%a$ 8$:*n$
SS/ 4$:an$ 2$)pr$
%pproved
PDD
%pproved P,C
Service Contract
Programme inance Summary )Tim $ourt*
Progra$$e "($$ar*0(udget 7 J4-3FB-666
(udget includes &HT$ )$RM Programme* !2Ps )!?S"RT sap code for !2PS* and Telesales )S&P code*
0orecast 7 J-43-4FB orecast is less than budget due to under spend on !2PS and Telesales
0&ctual 7 J@-B@5-:5@ &ctuals are significantly less due to delays in !(M costs coming through to S&P
Projects on (udget
0 ?o projects are currently running over budget although SS! costs have still to be confirmed via the PDR
)orecast changes to -(dget
0See above re comments on SS!
Pro'ects e5ceeding b(dget b* 6 5
Actions to be taken0Review SS! PDR
Ma'or Change Controls
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299398845.xlsProect +inance Project inance Summary Section 3. +inancial S*mmar
Commissions
PDD %pproval Date PDD Cost (5s* PDR %pproval Date PDR Cost %ctual Cost (5s*
/TP 28$+e'$ ??8, 2?8,
P%C Ser!ice Contract 4,
Project 6inancial Summar"
Total spen( against '*(get for the month 18, spent against sanction to 1.4. of 1?8,
7xternal p*rchases
/TP Costs
Capitalise( la'o*r 6 pex
+orecast Changes
)ctions to 'e ta,en
%aor Change Controls
299398845 xls
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299398845.xlsProect +inance Project inance Summary Section 3. +inancial S*mmar
EOE Indirect !oice
PDD %pproval Date PDD Cost (5s* PDR %pproval Date PDR Cost %ctual Cost (5s*
/TP
P%C Ser!ice Contract
Project 6inancial Summar"
Total spen( against '*(get for the month
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