clean slate: create a complete dashboard of your work zachary … · 2017-09-12 · signal kanban...
TRANSCRIPT
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Clean Slate:Create a Complete Dashboard
of Your Work Zachary Sexton
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Hi there! I’m Zachary Sexton
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The dashboard comes from a manufacturing technique called Kanban
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I’m going to teach you how to visualize your work using Kanban.
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Because visualizing your work creates awareness.
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And with awareness…
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comes choice
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As you become more aware of your work,
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you’ll gain choice over what seems to be just happening.
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Because right now
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Work
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Work
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Kanban creates this
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because it allow you to visualize your work.
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Visualizing your work creates awareness.
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Visualizing your work creates awareness.
Awareness creates choices.
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So what is Kanban?
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Kanban is a lean scheduling system developed in Japan by the Toyota Corporation in the 1950’s
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Card
Signal
Kanban uses visual cues that told factory workers
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what to produce, how much to produce, and when to produce it
Kanban = visual card signal
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The system’s highly visual nature allowed workers to pull in the right work at the right time.
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And allowed managers to see bottlenecks, waste and other inefficiencies in the system.
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This awareness of work and workflow gave Toyota the choice to fix the inefficiencies.
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So they did.
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The constant improvements compounded.
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Reducing costs.
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Increasing quality.
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Putting Toyota on a path to compete with US manufactures.
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Kanban spread.
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It’s impact on manufacturing productivity has been massive.
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Starting in 2007, software companies started to adopt Kanban like systems.
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Using this approach…
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small teams have been able to quickly create useful applications
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used by millions of people.
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creating billions of dollars worth of value
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The key feature to Kanban’s success?
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Img of Kanban example
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Which turns out to be HUGELY important
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The brain processes visual information 60,000x faster than text.
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There is an easier way.
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Externalize
Organize
Visualize
Optimize
Maintain
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3 Different Platforms
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3 Different Platforms
• Zoom
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“https://zoom.us/j/2920114890”
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https://zacharysexton.com/zoom
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3 Different Platforms
• Zoom
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3 Different Platforms
• Zoom
• Trello
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Bonus Trainings! (Wednesdays at 5pm CST)
• Sept 13 | Trello Workshop
• Sept 20 | Meditation w/ Calm App Matt Cowdroy
• Sept 27 | Scheduling and Visual Calendaring w/ Kendra Wright
• Oct 04 | TBD
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Scaling Attention
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Scaling Attention
1. Monday Lectures 1 hr
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Scaling Attention
1. Monday Lectures
2. Weekly Exercises 30 mins
1 hr
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Scaling Attention
1. Monday Lectures
2. Weekly Exercises
3. 1-on-1 Coaching 30 mins
30 mins
1 hr
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Scaling Attention
1. Monday Lectures
2. Weekly Exercises
3. 1-on-1 Coaching
4. Bonus 30 mins
30 mins
30 mins
1 hr
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5 minute break
• Get your mind sweep list handy.
• Take a quick look at the trigger list:
• https://zacharysexton.com/clean-slate/clean-slate-lesson-1/
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Lesson 2 Externalize and Organize
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• Mind sweep discussion
• Zeigarnik Effect
• Capture Habit
Externalize
Externalize
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Mind Sweep
• Where were some places you found work?
• Have you noticed any changes to your behavior post mind sweep?
• Did you have any resistance to the exercise?
• How did you feel after completing the exercise?
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Zeigarnik Effect
• We remember unfinished tasks best.
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Zeigarnik Workflow
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Create A Capture Habit
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Capture Habit
• Trigger
• When a potential or real action comes your way.
• Routine
• Calendar
• Planner/Journal
• Trello
• Physical Inbox
• Reward
• Less distractions.
• Come back to good ideas.
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Capture Tools
• Trello - app on phone and chrome extension
• Evernote - app on phone and computer
• Paper journal and pen
• In basket
• Google Calendar
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Week 1 Exercise: Create The Capture Habit
• Keep a notecard with you all week.
• Take a quick note for every new way you receive a potential action e.g. text, email, random thought
• Post your list onto Facebook at the end of the week.
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Organize
• Build your first Trello Board
• Add Mind Sweep to Board
• Review Board Examples
Organize
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Build Your First Board
• Notes/Ideas - undefined potential work
• Options - work we can choose to do
• Today - work you want to get done that day
• Waiting For - work you cannot complete
• Doing- filled with work we are currently working on
• Done - finished work
Organize
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Recap
• Kanban - scheduling system that allows you to see your work
• To see your work you must externalize it with a capture habit.
• Organize your work in a way that allows your to see the high impact tasks that you can realistically finish.
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Up Next
• Post Capture Habit It Facebook
• Collect and Organize Work In Trello
• Book Your 1-on-1 Session
• Trello Workshop at Wednesday 5pm CST if you need it/have the time.
• Visualize your work next Monday.
Visualize