committee meetings schedlued for saturday …...brief resume of lsc experience, community life and...

Agenda OKS Fall HoD 9/23/2017

Oklahoma Swimming Mission Statement: To develop excellence, character, and growth in swimming for all. Oklahoma Swimming Vision Statement: To advance our core values of selflessness, excellence, leadership, integrity, inclusion, and development by increasing competitive opportunities and developing relationships that promote excellence and growth.

OKLAHOMA SWIMMING, INC. ANNOUNCEMENT OF FALL

HOUSE of DELEGATES MEETING Hosted by Oklahoma Swimming. Inc.

Location: Double Tree by Hilton Tulsa Warren Place

6110 South Yale Tulsa, OK 74136 (918) 497-2183

COMMITTEE MEETINGS SCHEDLUED FOR SATURDAY MORNING:

BOARD of DIRECTOR MEETING 8:00 am-10:00 am Board Room Athlete Committee: Sr. Athlete Reps. Chair 10:30 am- TBA D&I Committee: Kathy Mendez Chair 10:30 am- 1:30 pm TBA Coach Committee: John Brown Chair10:30 am TBA Safe Sport Committee: Carole Lee Chair 11:00 am TBA Program Development Committee: Ben Harlow Chair 12:30 pm-1:45 pm Board Room Check with your committee chair for room assignments and meeting end times that are not listed in this report.

OKS House of Delegates Meeting Warren Duck Club meeting room


Date: Saturday, September 30, 2017 Time: 2:00 PM – 5:00 PM (time certain not to exceed)

AGENDA- ORDER OF BUSINESS

Reading of the OKS Mission and Vision Statement: Secretary Welcome: Paul Thompson, General Chair Additions to the Agenda: General Chair (as appropriate) Additions to Agenda from Board of Directors Meeting: (Friday September 29 and Saturday September 30) as appropriate Additions to Agenda from Committee Meetings (held September 30, 2017 Saturday morning) as appropriate: Approval of Agenda: General Chair Introductions, Recognition of Guests: General Chair READING, CORRECTION AND ADOPTION OF MINUTES OF PREVIOUS MEETING: OKS Secretary (Minutes attached to final Meeting report) OKS SCHOLASTIC 2016-2017 ALL-AMERICANS: Michele Brown Athletes and club: Hanna Newby - AESC Richard Wagner - KMSC Greta Olsen – P66 Katherine Steward – P66 Kevin Callan – TAC These athletes will be recognized on the USA-Swimming website and each will receive three certificates- one for the swimmer, one for their club and one for their school. Each member will also receive a commemorative bag tag. Those being recognized as three-time award members will receive a special gift. REPORTS OF OFFICERS: (as appropriate) Reports have already been submitted and were in the general information packet provided (September 25, 2017) to the membership prior to the


meeting. Information packets also posted on the OKS web under the HoD tab September 25, 2017. Reports on Saturday will be limited to updates or brief summaries that were not available at that time. OKS Officers welcome comments or questions from the Delegates as appropriate.

• General Chairman – Paul Thompson, Review of OKS Governance Workshop and LEAP Level 2 Workshop Accomplishments August 26, 2017. Stillwater Holiday Inn & Suites Meeting. USA-S LSC Development Consultant presenting Jane Grosser. 40 OKS members were present. 9 clubs with at least 1 member in attendance. Board members present 9 non -athlete with 2 athlete members present. There were 13 coach members present. 6 athlete members present (2 of these were board members). 40 attendees all completed the USA-S On-Line LSC Leadership Course prior to attending the workshop. Follow up Strategic Planning session with the consultant is already scheduled for Stillwater March 3, 2018 at the Hampton Inn & Suites West. Additional workshop information is posted on the OKS web site, HoD information packets and BoD packets for further review and reference.

Governance Policy Changes approved for the national organization. Brief summary of a few of the priority changes: Significant governance policy changes were adopted at the recent national convention held in Dallas TX. Just a few of those major developments were: Allow the Board and staff flexibility to initiate future membership types more quickly than in the past. This passage resulted in the development of a new membership classification option that our LSC may consider. To transition the Board from an operations-based Board to a governance focused Board. This approval moves all operations management to the National Staff. Terms of office change from 2 years to four years with staggered terms to ensure continuity on the Board. Board leadership will be elected from within the board members. Eliminate the executive Committee. Assigned sole authority for approval of the budget to the Board of Directors

• Admin Vice Chair- Deanna Oliphant: In depth review and discussion of the National Convention legislation and Re-visioning of the National Board Structure and Operation from Convention

• Program Operations Vice Chair (Senior Program)- Chad Englehart


• Program Development Vice Chair (Age Group) – Ben Harlow. 2017 Zone Team Report, LSC State Time Standard Update

• Finance Vice Chair- Tom Jensen. Presentation OKS Athlete Funding Report, Presentation 2018 Budget. Presentation of 4-year planning budget 2018-2021. Recommendations and reports from BoD meeting this weekend.

• Secretary- Michele Brown • Treasurer- Allan Meier. 2017 Year to date analysis

• Coach Representative- John Brown • Sr. Athlete Representative – Josie Uerling LSC Athlete Stillwater

Practice Report, USAS Convention Report

• Sr. Athlete Representative- Quinn Bunnag • Jr. Athlete Representative – Annie Kramer • Jr. Athlete representative – Dylan McClain

Friday/Saturday Committee meeting report updates: Program Development Technical Planning: Coach: Diversity/Inclusion: Athlete: Safe Sport: Other: Other:

REPORTS OF COMMITTEES AND COORDINATORS: (as appropriate) All of these reports have been previously submitted and were available in the general information packet distributed (September 25, 2017) to the membership prior to this meeting. These reports were also posted on the OKS web site under the HoD tab on September 25, 2017. Only brief summaries or updates of information that were not available prior to this distribution will be expected at this meeting. Questions or comments are welcomed from the Delegates as appropriate.

• Camp Coordinator - David Lynn • Adapted Swimming Chair – vacant • Risk Management – Allan Meier • Membership / Registration Coordinator – Carole Lee • Officials Chair – Andrew Long • Diversity Chair – Kathy Mendez • Diversity Outreach Report- Carole Lee/Kathy Mendez


• Central Zone Report – Paul Thompson OKS will be attending the Minneapolis site Aug. 2-5,2018 OKS will more than likely be attending the Fargo ND site Aug. 1-4, 2019

• CSRVIII Representative- Chair Paul Thompson: 2018 Spring Columbia, MO. March 8-11, 2018 2018 Summer Jenks, Oklahoma July 11-14, 2018

• Administrative Board of Review Committee Chair – Kent Nicholson

• Top 16/ Records Coordinator – Deanna Oliphant

• OKS Sanctioning Coordinator- Paul Thompson. USA-S recently added a new meet category through the adoption of R-6. This will accommodate the NCAA adoption of the Fina technical stroke rules. This means that no longer will NCAA meets at D 1,2 or 3 level be observed. All times that are submitted for bona fide NCAA competitions will be regarded as approved times for USA Swimming purposes. Essentially, these meets will be “approved” competitions as not all swimmers or coaches will be USA-S members. All entries for most conference championships and all division championships are handled through the OME and the selection process is run by USA-Swimming. R-7: for Observed Meets the new rule requires a minimum of one referee, one starter, and two S&T judge association officials working season-culminating championship meets and invitationals. If two of these officials are also USA-S certified and one is at each end of the pool, additional observers are not required. R-19: To clarify that as a matter of Athlete Safety, the Meet Director must be independent of any other roles at an event.

• OKS Open Water Coordinator – Paul Thompson

• OKS Safe Sport Coordinator – Carole Lee

• Club Development Coordinator – vacant

Appointments/Resignations/New Committees: (as appropriate) Old Business: Proposed by Tyler Wyatt:


“To continue to build the LSC team base. we need to shrink the gap from the larger team from the smaller teams and make a path to help build medium sized team. 1st I purpose we Have a 100-team member limit to divided the larger teams from the smaller teams. the purpose is to recognize the smaller teams who cannot compete against the larger teams. The recognition will help feed Local and smaller counties and recreation facilities by showing a positive feedback in their efforts. This will set the stage to better support their swimming programs and increase the growth in mid-size teams. 2nd This will also help to be a tool in playing a role in recruiting newer swimmers for smaller clubs who has limited exposure and appeal. “

“points that have been discussed before, 1st scoring, the championship meet will not be an issue the Hy-Tech system has the ability to handle that challenge. 2nd issue is what to call the divisions. I purpose we do not name the division at all but add to the award (small club recognized ECT....)” Other: Other: New Business:

1) Any action items brought forward from the Executive Committee/Board

of Director meeting September 29/30, 2017 OKS Strategic Planning Part 2 Stillwater, OK March 3, 2018

• OKS Spring BoD Meeting scheduled Stillwater, OK April 6-7, 2018

• No OKS Spring HoD meeting effective Spring HoD 2017 decision

• Fall OKS BoD Meetings Oct 12-13, 2018 Location TBA • Fall OKS HoD Meetings Oct 13, 2018 OKC OK Location TBA • New Business proposed from floor • New business proposed from floor

2) Any other new Convention business/Legislation affecting OKS coming from the USAS Convention in Dallas TX, September 11-17, 2017

3) Legislation presented to the Delegates via e-mail Pre- Meeting and posted

on the OKS Website: None

4) Legislation Proposed from the floor: To be determined

5) OFFICER ELECTIONS: Positions are elected Fall 2017. Terms of current officers run till Dec. 31, 2017. Unless notified differently the current officers agree to stay in office and provide mentorship to any newly elected officers from this meeting. If an officer chooses to not serve out their remaining term then upon notification to the


GC, the newly elected officer will immediately assume the office and responsibilities of that position. Prospective applicants should submit to the GC and Secretary, a brief resume of LSC experience, community life and business experiences, goal and vision that you are bringing to the position being sought in service to the LSC. In order to be placed on the Agenda, that will be distributed Friday September 8, 2017, notification with nomination information must be received by the GC and Secretary no later than Tuesday at 6:00 pm September 5, 2017. Applications or nominations received after this date will be placed for voting from the floor. Please use the OKS Application Form to be listed on the Friday updated agenda report. Applicants may be self-nominated or be placed into nomination by a representative from the floor at the time of the meeting. Nominations from the floor should include a brief explanation of your years of LSC experience, club experience, community/business experience, goals and vision you are bringing to the nominated position should be outlined now. Reference the OKS Application Form for further details. Positions to be elected Fall 2017:

Senior Program Chair: Completed 1st term Finance Vice Chair: Completed 2nd term Secretary: Completed 1st term Registration Coordinator: Recommended to continue position (Note nominations will be taken from the floor when accompanied by either a self- nomination or endorsement from a delegate member. Years of LSC experience, club experience, community experience, goals and vision bringing to the nominated position should be outlined. See OKS Application Form for reference. Election of Officers: Secretary: Tracey Garrett: (information provided in delegate packet) Other: Other: Finance Vice-Chair: Michele Brown: (information provided in delegate packet) Other: Other:


Senior Program Vice Chair: Chris van Slooten (information provided in delegate packet) Other: Other: Applications are being accepted for the following committee coordinator/chair positions: Adaptive Swimming (interested individuals should submit an OKS Application form to the GC and Secretary) Club Development Coordinator (interested individuals should submit an OKS Application form to the GC and Secretary) Election of OKS Administrative Review Board Members: 2-year term Non-Athlete member Non-Athlete member Non-Athlete member Athlete member Athlete member Board will elect a Chair ASAP and notify the General Chair of their decision.

6) 2017 Phillips 66 Outstanding Service Award OKS: To be presented

Spring of 2018: The Outstanding Service Award was established in 1981 to recognize volunteers for their invaluable contribution to USA Swimming. The award, sponsored by Phillips 66, is presented annually to an honoree named by each of the 59 Local Swimming Committees. Selection criteria considers quality, level and years of volunteer service in elected or appointed positions from among the categories of administrator, official and coach. USA Swimming and Phillips 66 take great pride in honoring the role of the volunteer as an important investment in the future of all swimming athletes and the growth of the programs they represent. Volunteers have been the heart and strength of American swimming and their special gifts of time, talent, and devotion to the local swimming programs make USA Swimming what it is today.

Nominees – • • 7) OKS Calendar Confirmation Fall 2017 through Summer 2018. Draft

report attached.


RESOLUTIONS and ORDERS: TBA (as appropriate) Other New Business: Other New Business: Adjournment: Mandatory new Board member orientation session following the conclusion of the HoD meeting, Next Meeting: BoD Spring April 6/7. 2018 Stillwater OK

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2 3 Oklahoma Swimming Mission Statement: To develop excellence, character and growth in 4 swimming for all. 5 6 Oklahoma Swimming Vision Statement: To advance our core values of selflessness, excellence, 7 leadership, integrity, inclusion and development by increasing competitive opportunities and 8 developing relationships that promote excellence and growth. 9

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THE FOLLOWING MINUTES ARE PROVIDED FOR INFORMATIONAL 11 PURPOSES ONLY AND ARE SUBJECT TO REVISION AND APPROVAL 12

AT THE NEXT REGULARLY SCHEDLUED MEETING OF THE 13 OKLAHOMA SWIMMING HOUSE OF DELEGATES. 14

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MINUTES DRAFT 16

House of Delegates Meeting 17

April 08, 2017 18

Start time 2:03 p.m. 19

Roll Call 20

American Energy Swim Club 4 + 1 21 Born 2 Swim -- absent 22 Bison Aquatic Club 2 + 0 23 Bixby Swim Club 2 + 2 24 Enid YMCA 1 + 0 25 Extreme Aquatic Team 3 + 1 26 Greater Ada Swim Club 2 + 1 27 Green Country Swim Club 2 + 2 28 Jenks Trojan Swim Club 3 + 2 29

King Marlin Swim Club 1 + 0 30 Muskogee Sharks 2 + 1 31 Oklahoma Baptist University -- absent 32 Splash Club 2 + 0 33 Ponca Sailfish Swim Team 1 + 0 34 Sooner Swim Club 2 + 0 35 SwimTulsa 3 + 0 36 Tahlequah Stingrays 1 + 0 37 Trident Aquatics Club 1 + 2 38 Western Waterdawgs -- absent 39

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PT led off with a welcome to the group. 41

PT gave recognition to the Senior Reps. PT thanked them for their contribution 42 and added we have a great group of Jr. Reps. 43

PT recognized Kathy Mendez as National Volunteer of the month for her work in 44 Diversity. This is great for OKS! 45

PT announced there will be no Spring HOD meetings going forward. Fall HOD 46 meetings will go between Tulsa and Oklahoma City. 47

LSC Records: College meets will not count towards an OKS record. 48

OME will be running entries at Summer State. 49

Clarification for time trials at State – time trials will only be run after Prelim 50 sessions. 51

Clarification for Division II time trials. You must pay the Facility fee to swim a 52 time trial. You do not have to be entered in an event at Division II. 53

There will be a General Meeting Thursday, July 27th at 6:00p.m. for Coaches, 54 Officials, and any others in charge of running the meet. Scratches for Friday will 55 close 30 minutes after the conclusion of the meeting. John Brown made a 56 clarification that the meeting is not for parents. 57

Any penalties for late entries must be paid prior to the start of the meet. 58

The top 2 seeded heats (1 girl, 1 boy) 13-19 age group, 800 free will swim in 59 finals. If a swimmers chooses not to swim in finals the swimmer will be 60 “downseeded”. 61

The National Scratch rule will replace the OKS scratch rule. 62

The 10 and under 400/500 free will switch with the 200 IM at State. 63

The rule regarding cell phones on deck will default to the National rule. 64

Recognition of guests: PT introduced Jim Sullins who will be recognized in 65 today’s meeting. 66

Reading, Correction and Adoption of minutes from previous meeting: 67

David Lynn moved to pass minutes from Fall 2016 HOD. 68

CE seconded. 69

Minutes passed and are adopted. 70

Reports of Committees and Coordinators: PT announced Officer reports that have 71 been previously submitted may be located on the OKS web page in the HoD tab. 72

Program Development Vice Chair (Age Group) – Ben Harlow stated that new 73 OKS qualifying times will be presented at the Fall 2017 HoD for 2018. 74

Scholastic All-American: Michele Brown will be taking over for Jeff Allen. 75

John Brown went over the Coach’s meeting from earlier today and said it went 76 well. 77

Sr. Athlete Representative, Tiffany Wu, talked about social media and how to 78 promote OKS and if we should do awards at State. 79

Diversity/Inclusion, Kathy Mendez, went over the meet June 8-10th. Over 25 80 athletes have applied. May 1st is the deadline. There were also discussions from 81 the meeting earlier today regarding have an additional Multi-cultural meet on the 82 east side of Oklahoma. Vida Berry: Muskogee could possibly host. 83

Safety Chair, Allen Meir, stated Safety will change to Risk Management to line up 84 with Nationals. Report of Occurrence is on-line. 85

PT mentioned the LSC numbers are on-line. There was not an Olympic bump in 86 membership last year. 87

Officials Chair, Andrew Long, said there are 3 athletes on the Officials committee. 88 If there is any athlete interested in being on the Officials committee please see 89 Andrew. They are working on formalizing the CJ (Chief Judge) position. There 90 was a National Evaluator at the last State meet. Rule change effective May 1st: 91

Limit of 5 IEs per day will increase to 6. This does not impact the 4 hour limit to 92 the 12 and under sessions. 93

Distinguished Service Award for Officials given to Jim Sullins and John Norton at 94 the HoD meeting. Craig Hanson accepted on behalf of John Norton. 95

Central Zone: PT traveled to Pleasant Prairie, Wisconsin, where Zones will be held 96 in August. 97

CSRVIII Representative: There were 14 records set at Region VIIIs in March. 98 OBU set a relay record and Patrick Callan set a record. In 2018 both Spring and 99 Summer Sectionals will be in Columbia, MO. Notes from the meeting are on the 100 OKS website. 101

Top 16/Records Coordinator: Deanna Oliphant for Carole Lee said times are being 102 updated on the website for April. 103

BH asked for each club to have a coach/representative to assist in feedback 104 regarding breaking out State meeting into two separate meets. One for 14 and 105 under and one for 15 and older. 106

BH, head coach for OKS Zone meet, said the bus will leave August 1st and return 107 August 7th. Sign up on the website will begin May 4th. Laura Healy will be the 108 team manager. 109

PT concluded with announcing the Fall HoD will be in Tulsa the weekend of 110 September 29th – 30th. 111

PT adjourned the meeting at 2:43p.m. 112

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Oklahoma Swimming Governance Session

August 26, 2017

Jane Grosser- USA Swimming Governance Consultant

What you would change about the Oklahoma Swimming BOD

Plan for a competitive scheduleFunctioning committees –more or less- K>I>S>S>More pools, teams, swimmersCooperation with OSSAA (high School) More volunteersInter team relationshipsAwards for age groups More outreach to rural areasExpand awareness to community OKLAHOMASend athletes out to community to showcase OKSHow to utilize community pools/elementary school kids get them swimmingOutreachCommunicationManagement of OKS/Paid staff

Areas of need where the BOD

should focus their efforts in your LSC

Growth, athletes, officials, volunteersAge group developmentCollaboration/cohesivenessStrategic planningManagementExcellence in officiatingDevelop a culture of excellence in coaching and swimmingDevelop more waterDevelop more clubs (new and existing)Develop more swimmers (novice through elite)Swim meet (develop a Sr. and AG championship meet) Inclusive 14&under championship meet. More financial outreach for economically deprivedMentorship for novice swimmers, parents, officials, boardLively environment for swim meets, high energy at meetsAthlete positivity training through clinics, athletes, officials, parents

When an LSC thinks Strategically

The Board of Directors:

Provides leadership that focuses your LSC on the same goals.

Utilizes tools that allow the LSC to function more effectively.

Shapes the future of the LSC, not just reacts to it.

LSC Top Ten ListAreas of Need

10. Facilities9. Meet Management8. Enhanced Competitive Opportunities7. Membership Growth & Retention6. Partnerships5. Communication4. Athlete Performance3. Volunteer Development2. Member Education1. Governance

Oklahoma Swimming Measures of Success

Strengths:• Coaches• Inclusive environment- great

coaching for all• Active leadership• Unlimited funds• Fun!• High performance

measurable progression w/ consistent involvement

• Funding• Athlete focus/coach driven• Dedication, involvement of

members• Forward looking vision of the

future

Challenges:• Lots of good water/plenty of

water

• HUGE representation at all levels of swimming

• LSC Cohesiveness

• Collegiate teams

• Communication

• Develop and maintain facilities

• Retention

• Smart swim meets

• Lots of pools

• Facilities

• Size and funding and publicity

The role of the Board

Set Direction:Determine mission and purpose

Ensure Effective PlanningEnsure Resources:

Select Staff Build a competent Board

Enhance Standing of the Org. Provide Oversight:

Strengthen Programs and ServicesProtect Assets

Ensure Legal and Ethical IntegritySupport and Evaluate Staff

The Goal is more effective Boards

Exceptional

Anticipates

Thinks strategically

Responsible

Role clarity

Shared understandings

Functional

Check Mark BOD

Of no real consequencePre-functional

Disengagement

Conflict

Lack of Mission focus

Oklahoma Swimming Mission Statement

We provide opportunities to help swimmers chase their dreams

Oklahoma Swimming Vision Statement

Does this reflect Oklahoma Swimming’s inspiration for the future?

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To advance our core values of selflessness, excellence, leadership, integrity, inclusion and development by increasing competitive opportunities and developing relationships that promote excellence and growth

Core Values

A list of words that describe the characteristics, ideas and concepts that are valued

“What is our code of conduct- how do we interact with our

colleagues, members, and the public?”

Oklahoma Swimming Core Values

selflessness, excellence, leadership, integrity, inclusion and development

Oklahoma Swimming Strategic Framework

Mission

Oklahoma STRONG, helping swimmers chase their dreams

Vision

Advancing Oklahoma STRONG by providing competitive opportunities and developing relationships that

champion excellence and growth

Core Values

Service, truth, resilience, outreach, nascent, greatness

Oklahoma Swimming Evaluation Summaries What things did you like about the session?

• The teamwork and open dialogue • The positivity and casual atmosphere • Was able to learn a few things to help improve our own team as well • Entertaining, engaging, informative, arranged seating which fostered

relationship building • Pace/ info • Meeting a diversity of people from the LSC • Group activities were engaging, particularly creating, then editing lists • Both topics covered perfectly, no changes • I liked the presentation • Intro for me into LSC and USA Swimming info • Collaboration towards a single goal • I got to see Jane • It was good understandable information • Great information • The presentation of information • Both sessions were very informative • Education • Interaction amongst group was lead and focused by presenter. Good flow,

easy to understand- loved the LEAP work • Interaction • Became more knowledgeable of the swimming world • Informative, easy to follow, helpful at all levels • Learning new things • Lighthearted mostly, very organized/planned schedule • I got to learn what goes on behind the scenes • I learned a lot of new things and there was good food • The think pages at the start of the presentation (strategy café exercise) • Love the presentation and the presenter • Presentation was very informative • Speaker- visual slides very good- topics great!

What things would you change about the presentation?

• Too many breaks • Maybe would like more discussions about “being in the weeds” scenarios-

similar to the group discussions on difficult leadership scenarios • Mission and vision- seemed too bog us down • Maybe more specifics about what we would be doing today • We were required to complete the governance course online; there was some

repetition but not too much

• None • All good • n/a • N/A • Nothing- got stuck on Mission and Vision and worked through it. Impressive! • It went a little too long on the Mission statement part • N/A • Not much • Introduction of BOD members (identify) • No suggested changes • Less time on wordsmithing the Mission and Vision • Possibly not take so long on LEAP • Less time deliberating vision and mission and arguing over word choice • Somethings were spread out when they could have been more together • Notify beforehand we need laptops so LEAP can go faster • Not a lot, maybe spread the activities out • Since we had several hour session about mission and vision a year and half

ago felt like too much time on that topic • More time

What additional topics should have been included in the session?

• More examples of topics that are decisions of the board vs. what topics are better decisions to delegate to the committees and task forces

• Not sure • N/A • N/A • A more in depth look at the HOD at the national level. • What are the responsibilities of the HOD vs the BOD • Possibly deal with required committees from USA Swimming • Stuff on Mission/Vision • Possibly setup of championship meets • ??? • N/A • Meet tempos and in meet activities • Committees • Good coverage of the topics that our LSC needed to hear, learn more

Comment briefly on the presenter

• Dynamic and engaging. Enjoyed Jane • Very engaging and professional • Well prepared and enthusiastic

• Good, high energy, knew info. • Dynamic, kept things moving and made sure we did not get bogged down in

details • Jane was excellent! She was engaging but also knowledgeable and relatable • Jane did an amazing job, very nice, and I really like the interaction with

everyone • Knowledgeable and articulate. Very good • Very good • Jane was great. Kept us on task • Jane is awesome • Great info, well informed, very knowledgeable • Awesome • Jane was very professional and helpful • Excellent • Energetic, knowledgeable, easy to understand • Wonderful, kept me engaged • Jane did a great job. Very good speaker, very organized • Great attitude, fun, energetic • Amazing, did fantastic job • Very good • She was very good • I liked her and she talked loud • Very nice and easy to talk to • She’s awesome! • Jane is very energetic and kept everyone’s attention • Great- very skilled, great experience, knowledge of subject excellent-

What is your overall impression of the program?

• 10!!!! • Informative • Great program/service! Thank you! Time well spent • Good • Good • Very informative • Pretty good • Better than I expected! • I am excited to get involved and learn more • Good teamwork! • Excellent • Very informational • Well done!! • Very helpful and informative • I think it will help OKS become a better program • Educational- continue to build with next presentation

• 9 out of 10 • Well done • Good • Excellent • Informative • Interesting and busy • It sounds like a good program • It was interesting • Interesting and a joy to be a part of • Great. Super for the LSC! • Big help with several problem areas that our LSC faces

OKS Fall Board of Director Report 09/22/2017


OKLAHOMA SWIMMING, INC. General Chair Report USAS Convention Dallas TX, 9 12-16,

2017

Tuesday September 12th: Attend national Board of Director meeting. Separate report provided.

Wednesday September 13th: Attend Governance Committee business meeting. Governance Task Force group taking questions and comments regarding the proposed changes to the national board structure. Movement from a management board structure to a governance board structure. Room was packed with interested, worried delegates. Topics were wide ranging and heated. Institutions that take on significant massive structural change face many obstacles to having that change adopted. Change is not lineal but helixer unless those who will be most impacted by the proposed change are brought along as partners to the change process there can be significant resistance encountered at the implementation point. This organization has seen periods of significant change in the last 12 years. Some intentional and some reactive to external events. This was most evident during the Safe Sport initiative development and legislation years. There was significant worry and anxious anticipation when the safe sport/athlete protection policies were discussed and eventually voted into the structure of the governing body. There is a push to move more of the management of everyday


business decisions, that the board used to be involved in, to the work and guidance of the national staff. There are proposed significant changes to the number of national board members, how they are elected, how the historical mission of the Zones will be altered and represented and how the president of the organization will be identified and selected. There is proposed a significant shift in the actual representation of the delegates to the business meetings of the organization especially with the decision-making authority regarding membership fees and membership classifications. There is proposed a series of new membership categories which may initially impact the financial positions of the LSCs. Current and Former Board of Directors Luncheon. Traditional meeting with former and current board of director members who have served on the national board. Opportunity to network with zone directors current and former, discuss the proposed governance proposals and hear other folk’s opinions. Hear from the new CEO and current President. New General Chairs Orientation Session. LSC development Committee presenting this workshop. Several group activities spent discussing board orientation, networking with other General Chairs. Reviewed the importance of formal board member orientation sessions, job descriptions, organizational structure, LSC culture and history. LSC Development Committee Business meeting: Annual business meeting of this committee. Lot of attention to LEAP Policy and Procedure. Developed meeting plan for 2018. Business meeting to be held in conjunction with January Board of director Meeting TBD later. Welcome reception by Risk Management group. Social/networking event. Evening OKS wrap up session. Talked about what and where OKS people were today at convention. Heard what the new comers thought about their first time at convention. Talked about governance issues, discussed OKS voting positions that may come up in the Central Zone business meetings tomorrow. Emphasis on supporting the bid of JTSC to get a CZ Championship meet in 2019. Discuss where OKS will request to be sent for the 2018 CZ Championship Meet. Plans for future events in our LSC. Diversity events?


Thursday September 14, 2017: Region VIII Coaches business meeting, chaired by PMT. See separate report outlining proposals from this meeting. General Chairs Luncheon: presented by LSC Development Committee. Discussed new program called Bright Ideas, new athlete training /leadership camp scheduled for summer 2018. Discussed new workshop for LSC General Chairs and selected rising leadership candidates for the LSC. Workshop scheduled Nov. 2018 at the OTC in Colorado Springs, CO. OKS sending Deanna Oliphant and Titus Knight. PMT attending as workshop facilitator with the LSC Task Force Committee presenting the workshop. Discussed LSC Consultant workshops and scheduling a visit. LSC Development LEAP Library sources. Mid-Mighty LSC Reunion: presented by LSC Development Committee. Hosted by PMT and Pam Cook. This is a traditional follow up from the original Mighty LSC workshops presented over the last quad by the Committee. Annually at convention representatives of the group of LSCs who made up the Mighty-Mid group… membership 2500-5000. LSCs review their goals, projects, success and failures from last year’s convention meeting. There will be a new round of Mighty LSC workshops beginning in 2018. Oklahoma Swimming is a member of the Mighty 2500 and will be sending up to 2 LSC representatives to a workshop next November to develop goals and leadership training. LSC Board Orientation Workshop. Presented by LSC Development Committee. Several OKS delegates in attendance. Power point presentation with emphasis on preparation, planning and education for board member success. OKS has work to do to provide a comprehensive board member orientation program. There will be advances in this area this year for OKS. Stay tuned. Central Zone Business Meeting: Coach Director John Bradley elected to a second term as Central Zone Director. Site Selection for 2018 Age Group Meet:

• Geneva OH - AR, IN, LE, MI, MV, OH, OZ Minneapolis MN - IA, IL, MN, MW, ND, OK, SD, WI

14 & U Zone Meets - 2019: August 1-4, 2019 – awarded to: • Fargo, ND • Pleasant Prairie, WI


Multi-Cultural Meet – 2019: • Edwardsville, IL – 2019 Multi-Cultural Meet – dates TBA

Open Water Championship – Pleasant Prairie will host the 2019 OW meet – dates TBA Intention to bid for 2020:

• Open Water – Pleasant Prairie

See separate CZ business Report for additional Information. Board Governance Town Hall meeting: Governance Task Force had definitely been prepared to deal with objections, questions and concerns from the delegates after the earlier meetings found strong resistance. This session provided significant testimonial from zone directors, athlete board members and officers supporting the adoption of all the governance proposed changes. Very little opposition found at this lengthy meeting. Passage seems possible on Saturday now. New membership category still has people worried. Friday September 15, 2017: Joined with OKS athlete reps and Deanna and Ben at the Athlete Committees: Engaging and Empowering LSC Athlete Leadership. PMT served as a facilitator during the breakout sessions. Huge crowd. All athlete reps at convention were there. Panel discussion with leaders represented by athletes and adults making significant advancements and promoting quality leadership programs across the country. Topics included: Elections…. Consider moving your LSC athlete elections from swim meets to HoD meetings. If we continue to elect athletes at swim meets (events they are already planning on attending) then we will continue to elect athletes to positions who are not aware of the commitments and responsibilities that come with being an athlete representative. Planning LSC Athlete leadership camps. Are you planning one of these? How will you measure whether or not the camp was successful? What are the anticipated logistical challenges you will face? Budgets: realize the potential for their own athlete committees to gain the skills and confidence that are required to ask for significant sums of money. Recruiting: How can LSC wide events like championship meets, swimposiums, athlete leadership workshops, HoD, and community service events be used to recruit new athletes to the governance side of our sport? What might a community service event look like in your LSC?


Mentoring: What are the ways that the non-athlete leaders of the LSC can improve the quality of athlete leaders, and improve retention among athlete leaders through strong mentoring? What forms of structural mentoring are currently in-place if Oklahoma swimming? Where are the biggest areas of opportunity for improving mentoring with in the OKS LSC? Have the LSC considered adding a designated position (as opposed to assigning the Senior Vice Chair in the role by default) to the LSC? Athlete Committees and Training: What are the main benefits to having an athlete committee? How can the LSC use an athlete committee to improve your recruitment and retention of athlete leadership for the LSC? Layering Foundations & Building Bridges: presented by LSC Development Committee. Workshop and panel discussion with break out groups. Several OKS convention delegates attend. Entry level presentation about identifying whether your LSC is ready to hire paid staff. Methods and programs to use in the job search process. Strategic Planning must be a priority before even considering hiring paid staff. Networking discussed. Resource development. Central Zone Business meeting: Friday session. Learn where OKS will be going in 2018. Motion to make the 11-12 400 freestyle a timed final. Seconded. Approved. Motion to clarify that swimmers who have achieved the national, summer Junior National, or US Open qualifying time in the the 100 of a stroke are not eligible to enter the 50 of that same stroke. Seconded. Approved.) Motion to require all bonus entries to be entered at NT in order to facilitate processing of entries. Seconded. Approved. Motion to clarify when timed final distance (400+) events will be swum and make the seeding of the 800 free more efficient. Seconded. Approved. See additional CZ report for further information. OKS Convention delegates group meal and social. Friday HoD session: memorial session, awards session, LEAP Level 2&3 recognition, D& I recognition,


Saturday September 16, 2017: HoD. OKS delegation attends together. 4-hour HoD session. New 2018 Budget adopted, annual membership report, Rules and Regs session. All governance items pass. New membership plan passes. See separate report for detailed Legislation information. Return home after completing a great week of learning, networking, study and discussion with leaders of the sport from across the country and right here in Oklahoma.

Convention Board Report PMT Notes 9/12/2017

Oklahoma Swimming Mission Statement: To develop excellence, character, and growth in swimming for all. Oklahoma Swimming Vision Statement: To advance our core values of selflessness, excellence, leadership, integrity, inclusion, and development by increasing competitive opportunities and developing relationships that promote excellence and growth. USAS CONVENTION DALLAS TX. SEPT.12, 2017 NATIONAL BOARD OF DIRECTOR MEETING SUMMARY NOTES. OKS Attendance: Paul Thompson General Chair, Kathy Mendez D&I Chair Start 8:30 AM end 2:30 PM lunch 12-1:00 PM Notes follow the agenda order. These are brief highlights based on discussions and votes taken. Minutes from April 21, 22, BoD meetings, May 31, 2017 meetings were discussed and approved. Executive committee minutes from July 2, 2017 discussed and approved. Treasurer’s reports including Financial Update, Investment Update and 2018 Budget were presented, discussed and approved. Closed Session: Litigation and personnel Matters (public not permitted) Lucinda McRoberts and Jim Sheehan USA Swimming Foundation Presentation: Debbie Hesse Very detailed presentation. Foundation is really stepping up its game in the philanthropic arena Modeling a lot after the USOC experience. Brought in an impressive group to update the board. Blanton Jones, VP USOC Development Marnie Maxwell, Maxwell Consulting Nicole Wilson, Annual Manager Scott Usher, Director of Major Gifts


Staff Reports: Tim Hinchey (new CEO) settling into the job. First 100 days. Personally, meeting with all staff at the Springs. Discussed State of the Sport speech for HoD. International Competition Performances: Lindsay Mintenko Fina World Championships World University Games Fina World Junior Championships numerous records achieved. More detailed records report from the LC season is available. 14 High school athletes are currently members of the National Team. 90 countries were represented at World juniors with 600 athletes. Hosting built some credence with FINA. Hosting was fast tracked without a site visit by FINA speaks to the strength and experience of the host organization. Swim Suit Update (LSCs) task force lead by Stu Issacs Process initially started by the LSCs looking to address concerns with the tech suits and the young athlete, pricing costs, is it appropriate for the development of the athlete. Suit cost turns out to not be the priority driving point. Suit manufacturers are agreeing about something being done even though it means money to them. Task force finding that there is not a lot of hard data out there on this subject. No consensus on there being a rule at this time. Agreement that whatever happens need to be uniform across the country. Right now, being led by LSC initiatives. Possibly a hybrid where there is some education and a rule working together. Coaches are pressuring the LSCs to take this on. Stu is here at convention is looking to get comments and data from the LSCs here. Center for Safe Sport: USOC opens this center July 1. Independent agency over all NGB’s covering all matters relating to sexual assault. Discussion / Action Items: Hurricane Harvey and Irma: Jim Sheehan. Following previous situations will probably be a loosening of the 120-day rule. Will be handled by the LSCs. Lots of discussion about fees and what is the most comprehensive compassionate plan going forward that provides real support and relief to the families of this organization that are really hurting. Consensus is that USA-S should be actively helping. What that ends up looking like remains to be seen. College Swimming Update: Joel Shinofield. Overview of ASCA, Don Heidary. Lower all barriers to entry level athletes. Dramatically change the first-year results for entry level athletes. LSCs best practice to cooperate and partner with coach programs. Athlete leadership Camp: Mark Weber. Just approved today. Will be a combination of serious training and leadership education. USA-S agreed to provide most funding. Will be up to the LSCs to provide a good part of sending athletes to this. Late April. Huston area… most likely Rice University and a nearby Marriott. More details coming out this week. LSC budget planning needs to be advised as this is not on any one’s budget plan now. Open to sending maybe 2


athletes or more depending on attendance. The LSC will determine how the athlete selection will be managed. Probably a combination with the Athlete Committee and the Board. There is an emphasis on Zone business meetings now that are outside of the annual convention. One is planned for each zone this spring. LSCs need to plan to budget to send representatives to this. LSC Development Committee has been charged to develop contact for these meetings. 2018-2019 Championship Site recommendations: These were approved. 2018 May 11-13 Open water Championship Tempe Town Lake Arizona August 2-5 Futures Championship Sites Central: Rochester, MN South: Cary, North Carolina West: Santa Clara, CA North: Richmond, VA. July 25-29 P66 Nationals Irvine CA July 31-Aug. 4 Jr. Nat Irvine, CA Nov. 28-Dec. 1 Winter Nationals Greensboro North Carolina Dec. 5-8 Winter Jr. Nat. East: Greensboro NC West: Texas University Austin TX 2019: July 31-Aug.4 P66 Nationals Stanford University, CA Aug. 6-10 Junior Nationals Stanford University, CA Convention Education The Future of Convention: task force will be created to look into what the future of convention should look like. Locations, hotel support, look to see why Marriott is not a site, costs are a big concern for not just national but the LSCs. Length of convention. Education focus. Elections. Rules. Attendance. Athletes. Coaches. Task force report due to board by the April board meeting. Future conventions are scripted through 2020. Hold up on anything past that until a plan is in place. Disassociate USA-S from the other organizations that are here now. Maybe no USAS type convention. Everything gets evaluated and gets a vision for the future. LSC Bylaw review: progressing through task force work. Plan is to have model by laws revision by convention next year. Simplifying everything. Allowing the LSC more flexibility to adapt to what their situation is. Will be a big deal next year. Board Governance: Several opportunities for you to ask questions and listen to the proposals this week before HoD. Does not seem to be a lot of resistance to these changes. None at this meeting came up. Make room on your schedule to make the Town Hall or the Governance Committee meeting. Transgender Athlete Considerations. No legislation proposed now. Very complex but real process and situation that impacts lives. USA-S leading the way in this field. Alcohol/Tobacco/Gambling: task force working on this now. Submitted: Paul Thompson LSC General Chair



OKLAHOMA SWIMMING, INC. General Chair Report USAS Convention Dallas TX, 9 12-16,

2017 Central Zone Business Meeting Minutes Draft

Thursday/Friday sessions:

Site Selection for 2018 Age Group Meet: • Geneva OH - AR, IN, LE, MI, MV, OH, OZ

Minneapolis MN - IA, IL, MN, MW, ND, OK, SD, WI 14 & U Zone Meets - 2019: August 1-4, 2019 – awarded to:

• Fargo, ND • Pleasant Prairie, WI

Multi-Cultural Meet – 2019: • Edwardsville, IL – 2019 Multi-Cultural Meet – dates TBA

Open Water Championship – Pleasant Prairie will host the 2019 OW meet – dates TBA Intention to bid for 2020:

• Open Water – Pleasant Prairie New Business: No Resolutions and Orders.


Motion to make the 11-12 400 freestyle a timed final. Seconded. Approved. Motion to clarify that swimmers who have achieved the national, summer Junior National, or US Open qualifying time in the the 100 of a stroke are not eligible to enter the 50 of that same stroke. Seconded. Approved.) Motion to require all bonus entries to be entered at NT in order to facilitate processing of entries. Seconded. Approved. Motion to clarify when timed final distance (400+) events will be swum and make the seeding of the 800 free more efficient. Seconded. Approved.

Upcoming National Level Competitions in the Central Zone, 2017-2018

• Winter Junior Championship – West – Iowa City, IA, December 6-9, 2017

• Winter Nationals – Columbus, OH, November 29-December 2, 2017

• CZ Reg. VIII Meets: o Spring: 2018 March 8-11 Columbia, MO SCY (Closed) o Summer: 2018 July 11-14 Jenks, OK LCM (Open)

• Section 1 Meets: o Spring: 2018 March 8-10 Pleasant Prairie, WI o Summer: 2018 July 19-22 Iowa City, IA LCM

• Section 3 Meets: o Spring: 2018 March 22-25 Akron OH o Summer: 2018 July 19-22 Cleveland, OH LCM

Complete Legislation passed at convention:


P-1 ACTION: Adopted Defeated Adopted/Amended Tabled Postponed Pulled

Location: Part B 1A Meet Format

Proposed by: Meet Evaluation Committee Purpose: To make the 11-12 400 freestyle a timed final.

1. AGE GROUP CHAMPIONSHIPS – POOL COMPETITION

A. MEET FORMAT

1. [no change]

2. [no change]

3. The pool events shall be conducted in split sessions:

a) 11-12,13-14 – Preliminary/Final format except the 400 IM, 800 and 1500 freestyle, 200 strokes and 400 freestyle for 11-12, and relay events which shall be timed finals. In finals the consolation heat will precede the championship heat.

b) 10 & Under – Timed Finals

[no further changes]


Location: Part B 1C ELIGIBILITY

Proposed by: Meet Evaluation Committee Purpose: To clarify that swimmers who have achieved the national, summer

Junior National, or U.S. Open qualifying time in the 100 of a stroke are not eligible to enter the 50 of that same stroke.


C. ELIGIBILITY

.3 Qualifying Time/Eligibility

c) Swimmers who achieve individual event cuts for the following meets listed below prior to their respective assigned Zone Championship entry deadline shall not be eligible to compete in that particular stroke and distance, including that stroke and distance in relay events. Swimmers who have achieved an individual event cut for the meets listed below prior to their respective assigned Zone Championship in the 100 back, 100 breast or 100 fly shall not be eligible to enter the corresponding 50 stroke or swim that stroke in the 200 Medley Relay. (1) National Championships

(2) Summer Junior National Championships

(3) U.S. Open



Location: Part B 1G SEEDING

Proposed by: Meet Evaluation Committee Purpose: Require all bonus entries to be entered at NT in order to facilitate

processing of entries. 1. AGE GROUP CHAMPIONSHIPS – POOL COMPETITION

G. SEEDING

1. Individual events

a) Seeding Order – The events shall be seeded in the following order:

(1) Conforming times (L)

(2) Non-conforming times (S, then Y)

(3) Non-qualifying times (Bonus: L. S, Y seeded at NT)


Location: Part B 1G SEEDING

Proposed by: Meet Evaluation Committee Purpose: To clarify when timed final distance (400+) events will be swum and

make the seeding of 800 free more efficient.


G. SEEDING

1. Individual events

b) Distance Events

(1) 800 Freestyle (Timed Final): The 13-14 800 shall be timed finals with the fastest seeded heat of 13-14 shall swim swimming in finals. In the morning preliminary session, the fastest seeded heat of 11-12 girls shall swim first, followed by the fastest seeded heat of 11-12 boys, followed by all others seeded by time, swum fastest to slowest with age groups and genders combined.

(2) 400 Freestyle: The 11-12 800 400 shall be timed finals with all heats the fastest seeded heat swimming in finals the morning prelim session. The remaining heats shall be swum fastest to slowest in the preliminary session, alternating girls and boys.

(3) 400 Individual Medley (Timed Final): The fastest seeded heat for 11-12

and 13-14 shall swim with finals. The remaining heats shall be swum fastest to slowest in the preliminary session, alternating girls and boys.

Reg. VIII Business Meeting Convention Dallas 2017

BUSINESS MEETING report of recommendations for approval by Region VIII Head Coaches USAS Convention Dallas, TX September 14, 2017 10:00 am. Meeting adjourned 11:30 am. Spring 2018 Columbia MO March 8-11, 2018 Summer 2018 Jenks OK July 11-14, 2018 Spring Sectional Meet 2017 order of events to be revised for 2018 Meet Day 1: Proposed 200 Free Relay 400 Free current cuts: Women 3:46.79 SCY 4:16.99 LCM Men:3:26.39 SCY 3:56.99 LCM 1000 Free Proposed 200 Medley Relay 400 Medley current cuts: Women 4:09.39 SCY 4:46.99 LCM Men 3:49.99 SCY 4:23.99 LCM Day 2: 200 free 100 Breast 100 Fly 400 IM 50 Back QT 100 Back 800 Free Relay Day 3: 200 IM 50 Free 200 Breast 50 Fly QT 100 Fly Minority vote for this option from convention 100 Back 500 Free 50 Fly QT 100 Fly Majority vote for this option from convention. 400 Medley Relay Day 4: 1650 Free 50 Breast QT 100 Breast Minority vote on this option from convention 200 Back 100 Free 200 Fly 50 Breast QT 100 Breast Majority vote on this option from convention 400 Free Relay


Some rationale from the Option 2 proposal folks:

Day2: Putting the 50 Back after the 400 IM and before the 800 Free Relay gives the 400 IMers more of a break before the relays. Day 3: Putting the 50 Fly after the 500 free and before the 400 Medley Relay gives the 500 freestylers more of a break before the relays. Day 4: Putting the 50 Breast after the 200 fly and before the 400 Free Relay gives the 200 flyers more of a break before the relays. Also by using this schedule of events we reduce the chances of doubling back to back individual events for the sprinters. Scoring and Finals Heats will be as follows: Both Spring and Summer Meets will be scored through 24 places, ABC Heats are open heats with the D heat being non- scoring and restricted to18 & under athletes. This formula will be kept through the current Quad. 200 Free and Med. Relay added to Spring Championship but not Summer Championship. QT will be based on 400 Relay(s) SCY and LCM Women and Men. Spring Meet remains closed to anyone outside of the section. OME entry platform only entry process. No change to entry fees, number of events max for the meet. Summer Meet is open to allowing up to 50 athletes from outside the section. Qualifying times for these entries will be based on the current Futures meet Time Standards. Entry fees are the same as regular entry fees. No sectional records set by these athletes, no participation in Reg. VIII travel Fund program. Entry managed by Chair through separate event entry file. Deposit of 45% of total entry fee amount required at time of entry application to hold place in the meet. Entry Fees made out to CS Reg.VIII. Entry procedure change: OME closes at 3:00 PM CST OME Psych Sheet Distributed to the OME contacts by 5:00 pm CST that day. Clubs or unattached athletes have 48 hours from the time of the distribution of the OME Psych to contact meet management to correct an entry time error, scratch or delete and entry. Entry corrections received within this period will be revised in the OME psych. After the close of the OME entry period all entries received will be addressed according to the entry procedures outlined in the Meet Book. These entries will be taken at the venue the day of the general business meeting of the section prior to the start of the meet. The current entry procedures in the Meet Book are:

1. Athletes who make a first time cut after the close of the OME. 2. Entry process for clubs or individuals who have failed to complete entries prior to the entry

deadline. 3. Entry process for a club or individual who fails to “check out” their entries through the OME prior

to the OME closing. 4. Deck Entry 5. Time Trial


All requests for entry must fall within one of these entry processes. A new psych will be available to the meet contacts prior to the start of prelims the morning following the sectional business meeting. Attendance By LSC: Mary Liston RSCA-OZ, Stefan Yarbough RSCA-OZ Allison Pick WSC-MV, John Brown KMSC-OK, Diego Henao, JTSC-OK, Tom Kleiboeker TST-MV, Chad Englehart P66-OK, Chris Van Slooten AESC-OK, Mike Witt GNST-MW, Jay Thiltgen ACE-MW, Christian Rhoten EDWY-OZ, Shawn Drake Jonesboro Jets-AR, Respectfully submitted, CS Reg. VIII Chair Paul M. Thompson

MISSION STATEMENT OKS: To develop excellence, character, and growth in swimming for all. VISION STATEMENT OKS: To advance our core values of selflessness, excellence, leadership, integrity, inclusion, and development by increasing competitive swimming opportunities and developing relationships that promotes excellence and growth. OKS Administrative Vice Chair Convention Meeting Report 2017: Dallas, TX Meetings at 2017 Convention: Wednesday September 14, 2017

1. First Rodeo? ConvEd First Timers 2. New General Chairs Orientation

a. 5 Characteristics of Effective Leaders: Care, Communicate, Character, Competent, Courage

3. LSC Development Committee-Business Meeting a. LEAP is going well by Nov 1 72% of LSC’s Level 2, 32% Level 3

Thursday September 15, 2017

1. Women in Aquatics Breakfast 2. Central Zone Region VIII Coaches Meeting

a. focus was sectionals 3. Mighty 2500 LSC Reunion

b. Goals for 2017-18: More “out of the box” meets, persistent in getting committees to meet, more water, resolve Age Group/Senior meet structure

4. LSC Board Orientation a. Reviewed importance of Board Orientation for new members b. Template for Board Orientation PowerPoint

5. Central Zone Business Meeting 1 a. 3 bids Zones 2019: Jenks, Fargo & Pleasant Prairie b. 3 bids Zones 2020: All 3 stated would bid for 2020 if didn’t receive 2019

bid c. 2 bids Multi Cultural Meet 2019: Jenks & St. Louis d. 1 bid Multi Cultural Clinic 2020: Jenks

6. Board Governance Town Hall a. Q & A regarding proposed changes

Friday September 16, 2017 1. LGBTQ Affinity Group Breakfast

a. G Ryan, Michigan Swimming, spoke about living a life of being on the gender spectrum and the use of non-binary pronouns for identity means.

2. Athlete Committees: Engaging & Empowering LSC Athlete Leadership 3. Foundation Luncheon 4. Laying Foundations and Building Bridges: Making your LSC More Effective

a. Received several resources regarding LSC employment guidelines 5. Town Hall Meeting with CEO/President & Chair of the Board 6. Central Zone Business Meeting 2

a. 2019 Zones awarded to Pleasant Prairie, WI and Fargo, ND b. 2019 Multi Cultural Camp awarded to Edwardsville, IL

7. House of Delegates Meeting 1 Saturday September 16, 2017 House of Delegates Meeting 2

MISSION STATEMENT OKS: To develop excellence, character, and growth in swimming for all. VISION STATEMENT OKS: To advance our core values of selflessness, excellence, leadership, integrity, inclusion, and development by increasing competitive swimming opportunities and developing relationships that promotes excellence and growth. OKS Administrative Vice Chair Convention Meeting Report 2017: Dallas, TX Meetings at 2017 Convention: Wednesday September 14, 2017

1. First Rodeo? ConvEd First Timers 2. New General Chairs Orientation

a. 5 Characteristics of Effective Leaders: Care, Communicate, Character, Competent, Courage

3. LSC Development Committee-Business Meeting a. LEAP is going well by Nov 1 72% of LSC’s Level 2, 32% Level 3

Thursday September 15, 2017

1. Women in Aquatics Breakfast 2. Central Zone Region VIII Coaches Meeting

a. focus was sectionals 3. Mighty 2500 LSC Reunion

b. Goals for 2017-18: More “out of the box” meets, persistent in getting committees to meet, more water, resolve Age Group/Senior meet structure

4. LSC Board Orientation a. Reviewed importance of Board Orientation for new members b. Template for Board Orientation PowerPoint

5. Central Zone Business Meeting 1 a. 3 bids Zones 2019: Jenks, Fargo & Pleasant Prairie b. 3 bids Zones 2020: All 3 stated would bid for 2020 if didn’t receive 2019

bid c. 2 bids Multi Cultural Meet 2019: Jenks & St. Louis d. 1 bid Multi Cultural Clinic 2020: Jenks

6. Board Governance Town Hall a. Q & A regarding proposed changes

Friday September 16, 2017 1. LGBTQ Affinity Group Breakfast

a. G Ryan, Michigan Swimming, spoke about living a life of being on the gender spectrum and the use of non-binary pronouns for identity means.

2. Athlete Committees: Engaging & Empowering LSC Athlete Leadership 3. Foundation Luncheon 4. Laying Foundations and Building Bridges: Making your LSC More Effective

a. Received several resources regarding LSC employment guidelines 5. Town Hall Meeting with CEO/President & Chair of the Board 6. Central Zone Business Meeting 2

a. 2019 Zones awarded to Pleasant Prairie, WI and Fargo, ND b. 2019 Multi Cultural Camp awarded to Edwardsville, IL

7. House of Delegates Meeting 1 Saturday September 16, 2017 House of Delegates Meeting 2

MISSION STATEMENT OKS: To develop excellence, character, and growth in swimming for all. VISION STATEMENT OKS: To advance our core values of selflessness, excellence, leadership, integrity, inclusion, and development by increasing competitive swimming opportunities and developing relationships that promotes excellence and growth.

OKS Admin Vice Chair Review and Discussion of Convention Legislation, re-visioning, and structuring of NGB. Dallas, TX Convention September 2017

This is a very exciting time to be a member of USA Swimming with the groundbreaking shift that was voted in at the National Convention recently in Dallas, TX regarding the NGB structure. With Tokyo on the horizon for 2020, Paris in 2024 and bringing the Olympics back to Los Angeles in 2028, it is more important now than ever that the NGB for USA Swimming look up to be visionaries rather than down to manage operations. The Board of Directors will go from being 35 voting members down to 15. This process will be taking place over the next year. Once completed the board will have 3 athlete members, 3 coach members and 9 at-large delegates elected by the House of Delegates. USA Swimming President/CEO and Secretary/General Counsel will serve on the board as well in non-voting roles. Once elected the 15 members will internally elect their own officer positions. A Nominating Committee will be added as a standing committee to recruit and the vetting of potential candidates for the board. Another major shift is allowing the NGB and USA Swimming staff the ability to begin new membership options or levels without having approval from the annual House of Delegates meeting. This will allow the organization to act quickly, if a need arises, rather than waiting for the annual meeting to take place. 2 Resolutions that were passed were those to grant an exception the 120-day rule for those athletes that have become displaced due to Hurricanes Harvey and Irma. The House voted to pass the Individual Membership level of Flex effective September 1, 2018. This will be offered at the option of each LSC. The House as well voted to pass the designation of a non-athlete membership entitled Junior Coach. The effective date of this membership will be September 1, 2018. If anyone would like a pdf version of the 50-page legislation and resolution package please let me know and I will provide you with an email copy of the documents. Respectfully submitted, Deanna Oliphant Admin Vice Chair, OKS



OKS Fall BoD/HoD Financial Reports:

2018 Annual Budget 2018-2021 Budget

These reports will be available for HoD review and discussion

Saturday afternoon.

7:10 PM 09/12/17 Accrual Basis

Oklahoma Swimming Inc. Balance Sheet

As of August 31, 2017Aug 31, 17

ASSETS

Current Assets

Checking/Savings

Aquatic Fund 38,208.29

Arvest Bank - Aquatic 9,550.00

Arvest Bank - Registration 5,000.00

Registration Fund 17,959.22

Reserve CD 64,366.69

Reserve CD "2" 87,523.55

Savings (Reserve Account) 80,221.61

Travel Account 17,302.15

Total Checking/Savings 320,131.51

Total Current Assets 320,131.51TOTAL ASSETS 320,131.51

LIABILITIES & EQUITY

Equity

Opening Balance Equity 208,110.32

Unrestricted Net Assets 134,346.18

Net Income -22,324.99

Total Equity 320,131.51TOTAL LIABILITIES & EQUITY 320,131.51

Page 1 of 1

7:22 PM 09/12/17 Cash Basis

Oklahoma Swimming Inc. Profit & Loss

January through August 2017Jan - Aug 17

Income

500 Miscellaneous Income 44.55

510 Interest Income

511 Interest - Aquatic Fund 28.56

512Interest - Registration Fund 29.09

513 Interest - Reserve CD 112.84

515 Int - Registration Fund Sa 3.51

517 Interest - Reserve Fund 94.55

518- Interest Reserve CD "2" 305.79

Total 510 Interest Income 574.34

520 Registration Income 39,955.00

530 Meet Sanction Income 3,735.00

540 Meet Entry Income 75,495.00

560 Zone Income 18,486.71

570 Diversity/Cultural Income 18,441.00

Total Income 156,731.60

Expense

600 Dues & Fees

601 Agent Fee 160.00

602 Bank Service Fee 216.88

604 Central Zone 667.13

605 Miscellaneous Dues & Fees 20,700.00

Total 600 Dues & Fees 21,744.01

610 Computer Software 50.00

620 Office Supplies 2,211.93

630 Postage, Mail and Phone Exp 270.56

650 LSC Services

654 Registration Services 2,321.00

655 Treasurer Services 3,492.69

656 Miscellaneous LSC Services 200.00

Total 650 LSC Services 6,013.69

670 HOD Meetings 3,408.70

680 Convention Seminar Expense 3,173.52

700 Registration Expense 37,401.00

710 Age Group Meets

711 Age Group Awards 20,394.15

712 Other Meet Expenses 2,890.48

713 Multi-cultural meet 22,073.66

710 Age Group Meets - Other 5,451.60

Total 710 Age Group Meets 50,809.89

720 Swimmers Expenses

722 Jr Nationals 1,668.66

724 Sectional Reimbursement 12,640.20

Total 720 Swimmers Expenses 14,308.86

730 Coaches Expenses

Page 1 of 2

7:22 PM 09/12/17 Cash Basis

Oklahoma Swimming Inc. Profit & Loss

January through August 2017Jan - Aug 17

732 Coaches Travel 3,553.69

Total 730 Coaches Expenses 3,553.69

760 Zones Expenses 31,220.83

770 Officials Expense 4,077.69

780 Safe Sport Expense 425.60

790 Sanction fee/fine reimburse 350.00

800 Miscellaneous Expense 36.62

Total Expense 179,056.59Net Income -22,324.99

Page 2 of 2

MISSION STATEMENT OKS: To develop excellence, character, and growth in swimming for all.

VISION STATEMENT OKS: To advance our core values of selflessness, excellence, leadership, integrity, inclusion, and development by increasing competitive swimming opportunities and developing relationships that promotes

excellence and growth.

2017 USA-S Convention Report – Dallas, TX Age Group and Program Development Chair – Ben Harlow

This year’s convention was a barn burner with so many things going on and proposals on the table for voting at the House of Delegates on Saturday morning. Each session or meeting was just short of 2 hours long to be able to take a quick break and get to your next destination. The hours were long, but I truly enjoy hashing out ideas and proposals with other coaches, athletes, and the other non-athletes members from many LSC’s. The educational opportunities and sessions designed to spur conversation, arguments, and thought provoking discussions are what make the Convention a special place to be each year. Thank you very much for the opportunity!

Wednesday, September 13th – started with the Coach Mentoring Workshop. It is the process of getting younger and/or inexperienced coaches with more experienced veterans to be in that mentoring role. Michigan and Indiana General Chair and Director were present to go through their program, how it was laid out, and the financial aspects of it. Kathy Mendez also attended and she will be the one to talk to about possibly continuing this program with another LSC.

Next up was Butterfly Revolution Panel discussion. This was well attended. How is USA Swimming and its top talented coaches and athletes working to restore USA Swimming fly in major meets to its glory since some of our top stars have retired? It starts at the grass roots. You, and you, and I; all of us are the ones from small clubs to large clubs that will be the ones cultivating such talent, as we do for every event and every stroke. They are looking at technique work (how do you teach?), training (how do you train?), and culture (how do you talk about fly? Is it positive?). We want to stress movement over position, rhythm over force, and abstract thinking over constructive thinking. They have a Facebook page with the same name. To see the webinars about this process, go to usaswimming.org/butterfly revolution.

Rules and Regulations meeting was very interesting and had a lot of moving parts to it. The legislation upcoming at the HoD on Saturday was front and center in their thinking, mainly the Governance aspect of the future of USA Swimming.

We spent about an hour at the welcome reception for all delegates and then got together as a group to talk through things coming up at Convention, what meetings folks were going to attend, and topics that would help OKS now and in the future. We spent a little over 2 hours getting to chat and dissect these proceedings as to how OKS would vote later in the week.

Thursday, September 14th, began with an 8 a.m. meeting about introducing children into competitive swimming for long term success. Coach Beth W. of Dynamo in Atlanta and Coach Norm of the N. Kentucky Clippers presented along with Tina McCauley their process of getting these kids involved in their program and how they move them along. There are so many ways to get there, and they all 3 had different methods. A couple of big thoughts out of their talk were talk about planning, not just achieving, and teach before you train!

Next was a session talking about Concussions in swimming. This is a very serious and ever growing problem in our sport. Awareness, diagnosis, treatment, and the clearance of them are all part of a process that should never be talked lightly or sped up just to let someone swim. Traumatic brain injuries show symptoms of mental difficulty, energy levels, and physical abilities. Keep them away from devices that strain the brain, as it were, with their light screens. They need to be in sensory shutdown. As a swimmer is going through the post-concussion syndrome on their way to betterment, it hits them in the physical processes, cognitive thinking, emotionally, in their sleep, and energy levels. There are 5 stages in their return to play outside of the pool which are home recovery, slow school integration, cognitive testing with a medical professional, physical therapy, and getting off any medication. A slow 6 step process for practice return to a meet situation becoming available has light effort out of the water, to light effort in the water with gradual increases, no flip turns involved, and eventually getting to full practice and finally able to compete in meets. Each process should not take less than 24 hours per step and it may take more than that or even to repeat a step.

We met with our OKS Coaches and Officials at the Convention for almost 2 hours to talk about our OKS State meets and the process and acceptance for splitting them into an AG State meet and a Senior Championship. All the topics I mentioned in my AG Chair/Program Development report were addressed and discussed. We want to do our best to address and solve the issues that are keeping us frustrated about the meets and how to make them special again. These talks will continue on deck, but especially in the morning of the HoD at the athlete, coach, and program development meetings that precede it. This is a process that will take time. It won’t be able to happen before the summer Champs, if not until spring of 2019.

Next I went to the Age Group discussion, which several members of Convention attended, about technical suits in age group swimming. The issue - Is this a cost or performance or both? There are so many opinions about how and when and what to do, but I heard that no one really preferred to have 10 and under swimmers wear performance technical suits. They

are not needed and too expensive to encourage our young swimmer to buy. It is a domino effect when one swimmer has one, others want one to keep pace. It should be about loving and enjoying the sport, not about performance. Why do they make those suits in sizes so small? Money! If we can partner up with the manufacturers to start at a reasonable size for say 12 year olds, we can get away from these issues. Most people expressed that they didn’t have a problem with swimming 11-12 wearing a tech suit at their championship meets only. A lot of folks want USA Swimming to take a stand on this, so Stu Hixson is involved with a taskforce on this subject on their behalf to get to the bottom of this and form some conclusions with the data collected.

The first Central Zone meeting happened at 4 p.m. with lots of reports and several things being addressed about Zones, Multicultural camp, and the bids and destinations of each LSC. Jenks was one of the 3 presentations for one of the two 2019 Zone meet locations along with Pleasant Prairie, WI and West Fargo, ND’s new pool. Both pools are 10 lane with a separate warm up/cool down pool. Jenks also presented well to try and procure the Multi-cultural camp for this coming summer.

After a quick dinner, I attended, with most of our OKS delegation, the Board Governance Town Hall. They were able to take a couple of hours to discuss the task force that was formed over a year ago to look into shifting the duties of the USA Swimming Board from an always action and reactionary oriented board to becoming a more forward thinking and strategic planning board, able to better use the USA Swimming staff and their 84 paid members. The Board to a person, sans one member, approves and wants this to go into effect with the vote on Saturday. They all say that there are great people on the Board, but it is too difficult with the number of members and the time taken to react and work on projects that not as much gets done as they would like. When issues do arise or members have ideas to share and discuss, there is very little time to address or even get to ways of dealing with them. It will be a hottly and arduous discussion on Saturday to get these several measures passed.

Friday, September 15th, started with the Coaches meeting, where all of the Coaches in attendance at Convention would come together and talk/discuss issues that they have or that are brought up by the Coach rep., and with legislation that comes before the House this week. Several things came up, but a big one was about the Formation of the World Swimming Association as a way of getting the process going to leave FINA. Membership cost is $5 and you get on worldswimming.org to join. I had to leave a bit early to attend the next meeting, so Chad Englehart, John Brown, and Chris VanSlooten were in attendance for the whole meeting.

I was honored to represent our LSC, with Paul and Deanna, in the Engaging and Empowering LSC Athlete Leadership session. They are reason we have jobs and purpose to drive, educate, and develop our athletes to grow as people and in their leadership position. We were able to

hear from so many other Athlete reps in their LSCs and those at the National level about what they are doing and what some of the ideas and direction our LSC could be heading and ways to cultivate our own ideas within the athletes. Josie, Annie, and Dylan came up with topics for the upcoming athlete committee meeting before our HoD, as well as goals and ideas for the coming year for OKS Swimming, in and out of the pool. It was a very gratifying & fun session.

Next, after lunch, went into the Layering Foundations and Building Bridges within the LSC and outside our LSC. Several presentations about LSC staff and how they work happened, along with a few Executive Directors that were in attendance to speak to us about their position and how to get started. Went to interactive questions about what we thought were needed for our LSC and then hands on questions that we would address in small groups. We then spent the rest of the time networking with other LSCs that are in our same position and size, not to mention needs and visions. What to do to achieve such goals and dreams for OKS.

Next was our final Central Zones meeting. We learned of the results of where we were going to go for our 2018 14 and under Zone destination – Minneapolis, and who would be there with us – Iowa, Illinois, MN, Midwestern, North and South Dakota, and WI. Sorry to say that Jenks didn’t get a Zone meet in 2019. They went to PP and Fargo. They also didn’t get the Camp either as that went to Edwardsville, IL near St. Louis. Jenks, under new facility direction, will work over the next year to strengthen their meet management, get rid of old perceptions, and bid again next year for a 2020 Zone meet opportunity. John Bradley is again our Coach rep

We once again got together, as an OKS delegation, to discuss the events of the day, our LSC, and get prepared for the House of Delegates today and tomorrow.

House of Delegates that evening was a cavalcade of National and Committee awards and a speech from USA Swimming President, Jim Sheehan, who also presided over the reading of the Visual Memorial giving a nice tribute to those special people in our sport lost in the past year!

Saturday, September 16th, House of Delegates, part II, was held beginning with a speech from our Foundation Board Chair, Debbie Hesse as well as the full first National State of the Sport speech by our new Executive Officer, Tim Hinchey. Our 2017-20 quad budget was passed and credentials checked. Now we went on to the Legislation Rules and Regulations session. This session was long, but we all got to see the democratic process in action. Lots of discussion about the Governance package, nomination committee, Junior Coaches, and use of the Flex membership. Our General Chair will have a lot more on this and much more within our HoD packet.

Thanks again for my opportunity to go to Dallas, learn, listen, and help shape our rules,

Ben Harlow, Age Group and Program Development Chair, OKS Head Zone Coach

Ben Harlow, Age Group Chair/Program Development Chair

Report for the Fall House of Delegates

1) OKS Zone meet results/details

2) New State Times for 2018-20

3) Developing a new State meet format with committees

4) All the week to week business/communication of OKS/National

5) USA Convention Attendance

Hello everyone! Had a fun and fulfilling winter – spring season as your Age Group Chair.

Lots of planning, strategizing, and recruiting, along with help from many others, went into our 2017

Central Zone trip, which happened August 1-7 (early morning to early morning), to and from Pleasant

Prairie, Wisconsin. The meet itself was actually, Thursday – Sunday, with pictures, registration, and

team practice on Wednesday afternoon. Our OKS team numbers were at 42 swimmers this year. We

competed against huge teams from Illinois, Indiana, Lake Erie, Michigan, and Wisconsin in Pleasant

Prairie’s wonderful 10 lane pool with their massive lake as a beautiful backdrop. Happy to say we had

very little rain, with temperatures in the 70’s and 80’s. Awesome! This was my 14th Zone trip, 10 of

them as Head Coach, and I can say that this was one of the best groups I have been proud to be a part of

on our Zone trips. They were by far the Spirit winners each and every day as well as polite, positive,

and great teammates for each other. We had many compliments from Coaches and parents. I believe

with the week of training between State and Zones, this coming year, will be a huge benefit to these kids

not having to come off a huge State meet right into our Zone trip less than 2 days later. We will get

more improved times, higher places in relays, and a lot more finals performances. This group was really

tough, and wonderfully got stronger and more energized as the meet went on each day.

Oklahoma had amazing swimmers from 8 different teams – AESC, Bixby, EAT, Jenks, KMSC, Sooner,

Splash Club, and Swim Tulsa. Our Team Coordinator – Laura Healy, Team manager – Ken Healy, and

chaperones George Glover, Inca Mendoza, Brian Taton, and Heather Jones were divided out among 3

clubs, as well as our Coaching Staff spread among 3 clubs with myself, Ali Baker, and Trisha Olander.

The bus trip, lodging, and meals went very well, with the swimmers eating so many nutritious snacks

each and every day. Laura, Ken, and our chaperones did a wonderful job of taking care of the athletes.

We did instill a phone policy at night for all the athletes. The phones were collected with their charger

and our chaperones charged them up with some power strips to avoid our swimmers getting disturbed

from others back at home that didn’t need to get their sleep. No push back and things went really well.

They picked up their phones at breakfast – both all ready to go.

In the pool, we had an 11-12 boys high point winner in Trenton vonHartitzsch, with 110 points, who

along with Ryan Healy 67 points, Keaton Rice 39 points, Max Bunnag 11 points, and Mason Mink

comprised the 11-12 boys group They achieved 20 finals performances and had relay finishes of 5th,

6th, 9th, and 11th. Trenton had 4 firsts, a 3rd, and a 5th place finishes. Ryan finished with 3rd, 5th, 6th, 7th,

8th, and 16th place finishes. Max went after his breaststroke events finishing 9th and 15th.

11-12 girls group were represented by Maci Lewis, Liberty Long, Piper McNeil, Janci Pangburn, Ella

Turner, Kate Uerling, and Torie Whitbeck. These wonderful ladies had 9 finals performances and

finished 11th place in all 4 relays. Piper scored 79.5 points in finals with a pair of 2nd and 4th place

finishes along with a 9th and 10th. Liberty had 12 points finishing 11th in the mile and 16th in the 200 fly.

Torie was 18th, 19th, and 20th in 3 of her events. We really needed the 8th girl, a Breaststroker, in this

group to allow for another relay each day to give every girl another competitive opportunity!

10 and under girls happily recruited their 4th Zone AAA swimmer at State to complete their relays and

had a great time at Zones. Kelsey Healy, Texa Kite, Pricilla Smith, and Meg Janzen, who had 2 final

finishes (11th in the 100 fly and 12th in the 400 free), were a fun group to be around. An infectious spirit!

These girls competed in 2 relays finishing 10th both times.

10 and under boys had 4 tough and rugged boys that brought their talents to the pool each day.

Jonah Beth, Barrett Jones – 17 points, Garrett Levendofsky – 45.5 points, and Lester Wessels – 32.5

points, swam to 8th and 9th place in their relays. They achieved 16 finals performances. Barrett was

15th in the 100 free, 16th in the 50 back, 11th in the 400 free, 12th in the 200 IM, and 14th in the 200 free.

Garrett finished 4th in the 50 free, 11th in the 50 back, 15th in the 100 breast, 14th in the 50 fly, and 10th in

the 100 back. Lester cruised to 8th in the 100 back, 10th in the 100 free, 13th in the 50 back, 10th in the

50 free, and 12th in the 50 fly.

The 13-14 ladies, who had 21 finals efforts, were led by Marcia Shaw - 42.5 points, followed closely by

Ashton Ernest and Abby Oliphant, both with 40 points apiece. Laney Fenton (breast)– 18, Arrian Taton

(fly)– 18, Bria Boreham (breast)– 13, Angelina Rossi (breast) – 12, Klair Bradley (breast) – 6, and Lydia

Lafferty (free) – 6 rounded out the individual scoring, while Jaidyn Hooper, Rachel Kramer, and Gracie

Shapard also did well and were key members of the relays. We were able to have an A and B relay for

each event, so 8 in all. These relays finished 3rd place, along with three 9th, three 10th, and an 11th place

finish – all scoring. Marcia was 5th in the 50 fly, 4th in the 50 free, and 5th in the 100 free. Ashton (2nd

in the 200 fly, 8th in the mile, 10th in the 800, 12th in the 400 IM), and Abby (3rd in the 200 fly, 8th in the

400 IM, 9th in the mile, and 13th in the 800 free) held well in the longer races.

Our 21 finals performances from the 13-14 guys were led by George Glover VII, who dashed out to 70

½ points (2nd in the 50 free, 4th in the 100 free, 4th in the 50 fly, 5th in the 200 free, and 12th in the 400

and 800 free events), Jazz Widney swam to 20 points in the 50 fly (6th) and 100 free (11th), and Brendan

Healy, who took away 19 points, finishing 10th in the 400 IM, 12th in the 200 IM, 13th in the 200 back, 15th

in the 100 back, and 16th in the 200 breast. Marcos Mendoza (17 points) swam well in the short breast

events (3rd and 16th). Danny Sibley scored 13 points in the mile and 800 free, which were the same

events Sam Duda scored his 9 points, while Colin Goddard scored his 12 points in the 100/200 back

events. Owen Flynn (10 points) in the breast events, Austin Sung (2 points in the 50 back), and Avery

Wilkins were big components of the relays. Our relays were strong and finished 6th and 7th on 2

occasions each for the A team, while the B team finished 10th in all 4 relays.

2) New State time standards for 2018 – 2020 will be coming out soon, but our Board needs to figure out,

in the near future, if we would like to use this 3 year average for 2 years or for the full 3 years. We

want to use actual OKS time data from each year to make the time cuts much more accurate. Everyone

is stepping up quickly and doing very well to grab that carrot dangling in front of them each and every

year. We seem to have a good meet the first year, then a much stronger meet the 2nd year, and then

probably hold a meet that is a bit too big and especially way too long the 3rd year, when everyone has

severely eclipsed the time standards and have too many heats in a lot of events. Our relay times will

be much faster. The times will be faster when warranted in most cases, while events not close to full will

stay the same. All OKS State times will end in a 9, as USA Swimming uses in their National time

standards.

3) I am a big part in developing a new State meet format to go with the new times, taking the 15 and

overs out of State and giving them their own Championship meet. We are trying to channel all

discussions and work through the Technical Planning, Athlete, Program Development, and Coach

Committees to get this set up the best we can. Senior Program Chair, Chad Englehart, within my

Program Development committee, started this project through researching past meets as well as many

discussions with coaches and athletes along the way. There are a few stumbling blocks to developing a

great State meet for the 14 and under swimmers, but this process is a bit easier than creating the Senior

Championship. We want to make sure that both meets are financially conducive to clubs wanting to

host them and with enough athletes to make it a viable cog in the development of our Senior and Age

Group athletes. One plan by Quinn Bunnag, Senior Athlete Rep., will look into ways to create that

Senior meet. Other plans have been brewing in the coach and program development committees. All

of these things will be discussed and progressed at the committee meetings happening before the

House of Delegates meeting on September 30th. We will not be able to complete these and place

them into our schedule until this summer at the earliest.

As for the 14 and under Age Group State meet, we would love to be able to pull the 10 and unders out

of finals to have their own session with all of the music, names announced, and present awards on the

podium after each event, as they do at the Zone meet every year. We believe that this is much more

conducive to helping keep our youngest swimmers and their parents engaged in the sport, but

shortening their overall time at the meet, which makes other sports that get in and get out more

appealing at times for families with only so much time in the day. Our prelims times for 11-14 could be

pushed back a bit for a better sleep and recovery process, not to mention a bit more time in between

sessions. We also would like to have the same process for our 11-14 year olds, but increase our number

of final heats to and A and B per each age and gender, which would create more opportunities to race!

This would also make our scoring process easier (on Meet Mobile as well) and awarding our trophies

and banner at the end of the meet less stressful along the meet timeline. Scoring top 16 for each age

group and gender, with medals for top 8 and ribbons for 9-16, will give new life to the meet, including all

of the music and recognition before the races to make these awards even more special. I propose

that Officials would only volunteer for 2 sessions a day, so either Prelims and Finals, or Prelims and

10/under, or 10/under and Finals, so as not to burn out our hard working Officials. Maybe even have a

working relationship with a Meet Referee and his or her counterpart that could run the 10 and under

session to avoid someone hanging out all day at the meet. Everyone needs a break!

4) OKS/National Correspondence week to week and month to month, whether meetings, texts, e-mails,

or phone calls were a lot, but less than during my duties as General Chair for the past 4 years.

5) 2017 USAS Convention attendance in Dallas, September 12-16. That report will follow up this one

after our departure. Many interesting things coming down the pipe this year, so we will have lots to

talk about in our reports and in the coming months.

Thank you for your confidence in me and my desire to do all we can to make our LSC faster!

I truly appreciate everything that all of you do and your passion to help make OKS even better,

Ben Harlow

Age Group and Program Development Chairs

OKS Zone Head Coach

Athlete Report - Fall 2017 LSC-Wide Practice Day On Saturday, September 9th, we organized Oklahoma Swimming’s first LSC-wide practice day in Stillwater. 47 athletes from 9 teams attended, and we had a 2 hour practice followed by a 1.5 hour workshop. Lunch was provided for the athletes during the workshop, and we gave a presentation on athlete leadership in Oklahoma Swimming and USA Swimming. We also had a discussion about possible changes to the LSC state meet. United States Aquatic Sports Convention Josie, Annie, and Dylan were the athletes who attended the USAS Convention, and we are all very thankful to Oklahoma Swimming for providing us with that opportunity. In our athlete meetings, we had discussions about the strengths and weaknesses of our LSCs, ways to promote the sport, and proposed rule and governance changes. We also had informative presentations on drug testing, marketing, Safe Sport, Robert’s Rules, and the governing structure of USA Swimming and LSCs. One highlight of the meetings we attended was getting to hear a few success stories from LSCs: Missouri Valley made significant improvements to their athlete committee and social media, and San Diego made an athlete training guide to put on their LSC website. These success stories gave us ideas to improve athlete participation in Oklahoma swimming. Josie was asked to give a presentation on our the LSC-Wide Practice Day that we held, and at one of the athlete meetings she presented a powerpoint and talked about what we did to plan the LSC practice, what we did during the practice and workshop, and how other LSCs could do something similar and improve upon ours. Josie and Annie participated in a workshop called She LEADS, in which we discussed leadership qualities with other female athlete representatives and took part in activities to help us become better leaders. Dylan went to a Safe Sport workshop and they talked about the reason why parents are not allowed on deck. The solution would be to have a person stand at the doors and make sure the kids get into the pool area but not the parents. This would be the same with coaches, by having all the coaches show their deck pass to the person guarding the door to get into the pool area. We also discussed why we have a no phone policy in the locker rooms, and how to not allow team photographers on the pool deck. Instead, you can just have a “meet photographer” for everyone.

Another workshop we enjoyed was a mental health talk with Olympian Allison Schmitt, where we discussed stress caused by transitions in swimming and how to help yourself and others. In an athlete leadership workshop, we talked within our LSC about goals and expectations we have as athlete representatives. In our Central Zone meetings, we decided on the locations for the 2019 Zone Championships, multicultural meet, and Open Water Championships. The Central Zone athletes also met and discussed the possibility of adding a senior zone meet, and we went over the feedback regarding the changes made last year to the zone meets.

On Thursday morning, we participated in the athlete community service. We went to Lewisville and taught swim lessons to second graders, and we took pictures for social media marketing for Make a Splash. Plans for the Future: Athlete Training Guide: This will be both an online guide and an in-person training to inform athletes throughout the LSC about the responsibilities of athlete representatives. The online training guide will contain links to information about Oklahoma Swimming, USA Swimming, and Convention. The goal of athlete training is to better prepare athletes for future roles as athlete representatives and to encourage them to be more involved in Oklahoma Swimming. Athlete Representative Election: Although we made improvements to the election process last year, we are planning on changing the way athlete representatives are elected by requiring an application due before the LSC State meet. The application would include listing experience in Oklahoma Swimming, such as being a part of committees. We also discussed making the candidates anonymous when presenting their written paragraphs and applications. Communication: The athlete representatives need to improve communication with the rest of the athletes throughout the LSC. We plan to increase our social media presence, and add information about upcoming committee meetings or events on heat sheets or scoreboards. We will also promote our social media accounts at meets to help us reach out to more athletes. Thank you again to Oklahoma Swimming for sending us to the USAS convention. We are looking forward to using what we learned to achieve our goals for Oklahoma Swimming and to benefit the athletes.

-- Josie Uerling, Quinn Bunnag, Annie Kramer, and Dylan McClain

017-18 OKS Planning Calendar draft updated 9.24.17

Date Meet Time Standard Host Location

2017 Aug 19-20 Aug 26 LSC Governance Workshop OKS Stillwater, OK Sept 2-3 Sept 4 Labor Day Sept 9 LSC Athlete Wide Practice OKS Athletes Reps Stillwater, OK Sept 11-17 USAS Convention Dallas, TX Sept 16-17 Sept 23 IMR Meet AESC Edmond, OK Sept 23 Intra-Squad B or Slower JTSC Jenks, OK Sept 29-30 OKS Fall BoD Meeting OKS Tulsa, OK Sept 30 OKS Fall HoD Meeting OKS Tulsa, OK Oct 7-8 JTSC Fall Qualifier B or Slower JTSC Jenks, OK Oct 13-15 JTSC Fall Invitational B or Faster JTSC Jenks, OK Oct 20-22 Oct 27-29 Halloween Meet AESC Edmond, OK Oct 28 10 & under meet P66 Bartlesville, OK Nov 4-5 Nov 10-12 JTSC Gobbler JTSC Jenks, OK Nov 17-19 Turkey Meet EAT Edmond, OK Nov 25-26 Thanksgiving weekend Nov 29-Dec 2 AT&T Winter Nationals Qualifying Time USA-S Columbus OH Dec 1-3 Stars of Winter P66 Bartlesville, OK Dec 6-9 Speedo Winter Jr. Nats West Qualifying Time USA-S Iowa City IA Dec 6-9 Speedo Winter Jr. Nats East Qualifying Time USA-S Knoxville, TN Dec 14-17 Pro Am Classic Qualifying Time KMS Lewisville, TX Dec 15-17 TYR Elite Meet Qualifying Time AESC Edmond, OK Dec 23-24 Dec 30-31 2018 Jan 5-7 New Year’s Invitational ST Tulsa, OK Jan 12-14 Meet of Champions Qualifying Time P66 Bartlesville, OK Jan 12-14 KMS Invitational KMS Edmond, OK Jan 20-21


Jan 26-28 Winter Ice Breaker AESC Edmond, OK Feb 2-3 HS Regionals OSSAA Feb 4 Native American Clinic/Meet OKS Edmond, OK Feb 10-11 DII-East Qualifying Time OKS/ST Tulsa, OK DII-West Qualifying Time OKS/AESC Edmond, OK Feb 16-17 HS State OSSAA Edmond, OK Feb 23-26 State Championship Qualifying Time OKS/KMS Edmond, OK March 3 OKS Strategic Planning Part 2 Board/By

Invitation OKS/USA-S Stillwater, OK

March 8-11 Reg VIII Spring Sectional Qualifying Time CSC-MV Columbia, MO March 17-18 March 24-25

March 31 Good Friday April 1 Easter April 6-7 OKS Spring BoD OKS Hampton Inn

Stillwater OK April 7 April 14-15 JTSC Spring Qualifier B or Slower JTSC Jenks, OK April 20-21 JTSC Spring Invitational JTSC Jenks, OK April 28-29 May 4-6 EAT Early Bird EAT Edmond, OK May 11-13 Open Water Championship USA-S Tempe Arizona May 13 Mother’s Day May 18-20 Aloha Meet B or Faster JTSC Jenks, OK May 26-27 May 28 Memorial Day June 1-3 Stars of Summer P66 Bartlesville, OK June 9-10 June 15-17 Summer Splash AESC Edmond, OK June 22-24 JTSC Stars & Stripes JTSC Jenks, OK June 30-July 1 July 6-8 Firecracker KMS Edmond, OK July 11-14 Reg VIII Speedo Sectionals Qualifying Time Reg. VIII/JTSC Jenks, OK July 14-15 DII Qualifying Time OKS/EAT Edmond, OK July 20-22 State Championship Qualifying Time OKS/AESC Edmond, OK July 25-29 P-66 Nationals/Pan Pac Trials Qualifying Time USA-S Irvine, CA July Qualifying Time USA-S TBD July 31-Aug 4 Speedo Jr Nationals Qualifying Time USA-S Irvine, CA August 2-5 CZ 14 & under Zone Championship AAA or faster CZ/ Minneapolis,

MN


August 2-5 Futures Qualifying Time USA-S Cary North Carolina/Santa Clara, CA

August 4-5 August 11-12 August 18-19 August 23-27 Jr Pan Pacific Qualifying Time USA-S Fiji Sept 23-30 USAS Convention USAS Jacksonville, FL Oct 12-13 OKS Fall BoD OKS Oklahoma City,

OK Oct 13 OKS Fall HoD OKS Oklahoma City,

OK Nov 28-Dec 1 Winter Nationals Qualifying Time USA-S Greensboro

North Carolina Dec 5-8 Winter Jr. Nat. East Greensboro NC

West UT Austin TX Qualifying Time USA-S North Carolina

or Texas 2019 April 5-6, 2019 OKS Spring BoD OKS TBD April 21 Easter Aug 2-5 CZ 14-Under Championship Qualifying Time CZ/North Dakota Fargo ND July 31-Aug 4 P66 Nationals Qualifying Time USA-S Stanford U. CA Aug 6-10 Jr. Nationals Qualifying Time USA-S Stanford U. CA. Sept 8-15, 2019 USAS Convention USAS St. Louis, MO Sept 27-28,2019 OKS Fall BoD OKS TBA Sept 28, 2019 OKS Fall HoD OKS TBA 2020 April 3-4, 2020 OKS Spring BoD OKS TBA April 12, 2020 Easter Sept 20-27, 2020 USAS Convention USAS Jacksonville, FL Oct 9-10, 2020 OKS Fall BoD OKS TBA Oct 10, 2020 OKS Fall HoD OKS TBA



• Chris Van Slooten-Head Coach AESC <[email protected]>

To

Paul Thompson

Message body

OKLAHOMA SWIMMING BOARD, OFFICER or COMMITTEE APPLICATION FORM

Applications for consideration for election Fall HoD to be returned no later than September 8, 2017

Personal Information:

First Name: Chris

Last Name: VanSlooten

Phone number where you can be reached (include area code): 405-537-2602

Email Address: [email protected]

mailto:[email protected]



Volunteer Skills:

Experience with local swim club(s), Oklahoma Swimming at the LSC level, Zones, other Volunteer Organizations

Position held, responsibilities, degrees, etc.

Number of years

Professional/Job-related Skills, Experiences, Degrees, Etc.,

Positions held, responsibilities, degrees, etc.

a. Bachelor of Science Secondary Education

b. Master’s in Education Gifted and Talented

c. Department Head

d. Mentor Teacher

e. Coaching experience 33 years (club, high school - public and private)

f. ASCA Fellow 2013

If seeking an OKS Board of Director position what office are you seeking? Senior Program Vice Chair

If seeking an OKS Officer position what office are you seeking? Program Operations

References: Give two references who know your work with appropriate volunteer organizations.

First Name Derek

Last Name Howorth

Email address [email protected]

Contact number (include area code) (210) 667-6060


First Name Josh

Last name Davis

Email address [email protected]

Contact number (include area code) (210) 889-7667

If seeking an OKS Committee appointment list your OKS Committee Preference(s),

First Preference:

Second Preference:

Third Preference

References: Give two references who know your work with appropriate volunteer organizations.

First Name (reference two)

Last Name

Email address

Contact number (include area code)

First Name (reference two)

Last name

Email address

Contact number (include area code)

Please let me know if you need anything else.


SDG,

Chris Van Slooten

OKS Board/ Officer/ Committee Position Application Revised 2017

Oklahoma Swimming Mission Statement: To develop excellence, character and growth in swimming for all.

Oklahoma Swimming Vision Statement: To advance our core values of selflessness, excellence, leadership, integrity, inclusion and development by increasing competitive opportunities and developing relationships that promote excellence and growth.

OKLAHOMA SWIMMING BOARD, OFFICER or COMMITTEE APPLICATION FORM

Applications for consideration for election Fall HoD to be returned no later than September 8, 2017

Personal Information: First Name: Last Name: Phone number where you can be reached (include area code): Email Address:

Volunteer Skills: Experience with local swim club(s), Oklahoma Swimming at the LSC level, Zones, other Volunteer Organizations Position held, responsibilities, degrees, etc. Number of years

Professional/Job-related Skills, Experiences, Degrees, Etc., Positions held, responsibilities, degrees, etc. Number of years

If seeking an OKS Board of Director position what office are you seeking?

If seeking an OKS Officer position what office are you seeking?

If seeking an OKS Committee appointment list your OKS Committee Preference(s), First Preference: Second Preference: Third Preference

References: Give two references who know your work with appropriate volunteer organizations. First Name (reference two) Last Name Email address Contact number (include area code)

First Name (reference two) Last name Email address Contact number (include area code)

Submit completed application and any other appropriate information to the current OKS General Chair, Paul Thompson: [email protected] and the OKS Secretary Michele Brown: [email protected]

MicheleBrown

[email protected]

OKS Secretary, Club Board (member at large), Booster Club Board, Meet Director, Stroke and Turn Official, Swim-A-Thon Coordinator, High School Swimming home meet coordinator, Eastern Oklahoma Food Bank Coordinator. 6 years.

Sr. Management Finance. 20 years at current company responsible for Revenue Operations including application of financial systems consolidation. B.S. in Accounting from Oklahoma State University in 1992.

Finance Vice Chair

KentKeith

Kent Keith <[email protected]>

Jessica Fenton <[email protected]>

918-606-2824

JessicaFenton


Tracey Garrett 1304 Woodview Lane

Edmond, OK 73013

Swim Parent: June 2004 – October 2016 Volunteered starting in November 2004 as a timer. Served as timer, head timer, (OK Zones Head Timer 2006), Clerk of Course, Meet Manager Operator, Meet Director. Meet Director for OKS Zones in 2014 Served as Administrative Partner for a local Swim America Franchise for 5 years. Ran the day to day scheduling, progress level tracking, enrollment and renewals, billing and accounting. Involved in promoting the swim program to facilitate growth and awareness. Served on the Board of a Club team as At-Large Member (1 year), Vice President (1 Year) and President (2 years). During my tenure, we saw substantial growth in enrollment and cash flow. Dealt with the daily operations of a club to include budget development & review, club development & advancement, board meetings, swim meet scheduling & planning, attended house of delegates (8). Delegated duties to committee chairs and other board members. Serve as a USAS Official: To include Admin Official, Stroke and Turn, Starter, Deck Referee and Admin Referee. Nationally certified N3 Stroke and Turn and N3 Admin Referee. Volunteer for various club teams, High School Teams, and Organizations at any capacity needed i.e. Meet director, admin referee, or an on-deck official. Volunteered at numerous Endeavor Games and Para Olympic Games. Have applied and been selected to numerous swim meets outside the LSC to gain knowledge and experience on a National Deck to include 2 Junior National Meets (2016-2017), 10 - Reg 8 Sectional Championships, 4 Central Zone Championships, 2 Mega Zone Championships, 3 Pro-Am Meets in OK, 2 Pro-Am Meets in Texas, (2016 & 2017). Have also served as an assigned team member several times for Sectional and Zones Meets. Served as Team Lead Admin Referee at this past CZ Championship in Rochester MN. As well as Team Lead Admin Referee at the 2017 OKS LC State Championship. Successfully Presented the 2014 OKS Zones Bid at USAS Convention in Anaheim. Attended 2017 USAS Convention in Dallas where I further developed the LSC Governance process. In addition, I have attended various LSC development workshops. Personally: I am a State Licensed Realtor and Own and manage with my husband, Patrick, a Real Estate LLC and Property Management Company, to include day to day operations, marketing and promoting, managing and procurement of properties. Handle all accounts receivable and accounts payable, collections and disbursements, billing, monthly and annual reports to owners. All repair issues to include tenant/vendor coordination and oversight. Also, own and operate a social marketing company promoting clean living and life style. Studied Architecture at the University of Oklahoma. Worked for architecture firms in Santa Fe, Historic Ft Worth, Chicago. Owned my own design firm from 1992- 1997. Married for 27 years and have 3 children, ages 23, 18 and 14. Was a coach for 4 years of Odyssey of the Mind, attended World Championships 3 of those years. Cub Scout Den Leader for 3 years. VBS leader and chaperone for church camps and swim camps. LifeKids volunteer coordinator 2001-2002, Lifekids OKC Campus Office volunteer, 2001-2004. Team Mom for EMHS Varsity Golf Team 2011-2012. Attend Bible Study Fellowship (BSF)

OKS Officials Chair Report (Fall 2017)

Numbers at a Glance

Total Number of Active Certified Officials (have worked at least 1 meet in the last 6 months): 75

Percentage change since Spring 2017: 0%

Distribution of officials East/West: 41 East, 34 West

*34.6% of OKS officials (26) have at least 1 national level certification.

*Number of national evaluations since January 1, 2017: 31

Number of certified deck referees: 23

Number of certified starters: 33

Number of Administrative Referees: 6

Number of Administrative Officials (A1, A2 & AR): 31

Number of active stroke & turn trainees: 17

Comment: as an LSC we have seen modest growth the first half of 2017 in regard to the

number of certified officials and trainees currently working toward certification. The real

success for OKS is the number of nationally certified officials in terms of both the actual

numbers and in proportion to the entire officials group. We now have more nationally certified

officials than at any time in our history. This success is due, in large part, to the commitment

made by OKS to support, promote, and facilitate the sanctioning of our LSC championship meets

as Officials Qualifying Meets (OQM). Our LSC championships meets are now administered

using national deck protocol similar to what one would experience at a Zone Championship or

Sectional meet. Additionally, we bring in first-rate national and Olympic level officials to

evaluate, mentor, and train our officials at these meets. It is our intention to continue to develop

our officials and encourage them to officiate outside our LSC and at national meets to further

hone their craft.

If you would like to host a clinic and/or informational meeting for interested parents in your

club, the Oklahoma Swimming Officials Committee will provide an instructor. Please email

the OKS Officials Chair at [email protected] or call him directly at 405-562-0775 and

he will set it up.


committee meetings schedlued for saturday …...brief resume of lsc experience, community life and...

Documents