AISDCommunity Bond Oversight CommitteeReport to the Board of Trustees

Presented by: Ashton Cumberbatch, Bobby Jenkins, and Eliza MayOctober 11, 2010

CBOC REPORT

Bond Projects Status

Major Projects Remaining:• Construction of the New Bus Terminal• Construction of the soccer field near Paredes Middle School• Site selection and construction of New North Central Elementary School

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2004 Bond Program

Phase Total Projects Completed Projects Total Project Budget

I 91 91 $196,311,445

II 69 67 $70, 875,629

III 63 63 $99,286,701

IV 26 24 $55,930,653

V 13 7 $18,239,078

CBOC REPORT

Bond Projects Status

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2008 Bond Program

Phase Total Projects Completed Projects Total Project Budget

I 41 23 $184,116,715

II 25 16 $13,802,080

III 13 0 $4,514,360

IV TBD 0 TBD

Major Projects Completed:• 12 science classroom additions and renovations• Technology improvements

Major Projects Remaining:• Additions and renovations at various schools• Construction of a New Cold Storage Warehouse• Construction of the New Early Childhood Center• Site selection for and construction of the New Performing Arts Center

CBOC REPORT

Program Contingency – 2004 Bond Program

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CBOC REPORT

Program Contingency – 2008 Bond Program

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CBOC REPORT

Site Acquisition – 2004 Bond Program• Property for 5 of the 6 elementary schools has been acquired and

construction complete (Clayton, Perez, Blazier, Overton and Baldwin); site for North Central Elementary has not yet been identified (recommendation to Board expected in November)

• Property for both middle schools acquired and construction complete (Garcia and Gorzycki)

• Board approved the purchase of a site for a future Southeast Middle School; closing activities are underway

• Site of Southeast Bus Terminal purchased and design is underway; expected completion summer 2012

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CBOC REPORT

Site Acquisition – 2008 Bond Program• Staff is negotiating purchase of preferred site for the Performing

Arts Center

• Real-estate consultant is conducting search for site for future South High School

• Site of Early Childhood Center purchased and design is underway; expected completion summer 2012

• Location of undesignated elementary school will be based on demographic reports and results of Facility Master Plan

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CBOC REPORT

HUB Update• Overall 24.31% of the $431,661,489 in contracts awarded for the

2004/2008 Bond Programs has been awarded to HUBs

• Overall professional services HUB participation is 34.61% of $54,378,055 in total contracts

• Overall construction services HUB participation is 22.83% of $377,283,434 in total contracts

• Overall small firm participation is 59.08% of $431,661,489 in total contracts

• Overall local firm participation is 84.76% of $431,661,489 in total contracts

• Successful Mentor-Protégé Program should continue through the completion of the bond programs

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CBOC REPORT

Communications Update• Eblasts – topics included general updates, site acquisition process

and update, Baldwin naming, Facility Master Plan, technology projects, annual report and survey feedback

• Annual Report – covered 2004 and 2008 Bond Programs; distributed in Austin American Statesman and ¡Ahora Sí! in June 2010

• Media Tour – Media toured Baldwin ES the week before the first day of school; provided update on all bond program projects

• Surveys – conducting fifth round of surveys to 25 facilities this fall

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CBOC REPORT

Safety Update• From January 2010 to June 2010, only one accident was reported:

‒ Construction Injury – hammer slipped from worker’s hand and his hand grazed wood trim resulting in splinters

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Reported Injuries Sept. 2004 - June 2010Contractor injuries reported 7

Student injuries reported 3

Teacher injuries reported 0

Staff injuries reported 0

Visitor injuries reported 0

CBOC REPORT

Sustainability Update• Total of $1,060,604 in rebates from Austin Energy; $28,321 more in

rebates in process• New construction and renovations continue to achieve goal of 2-star or

greater rating from AEGBP:

• Summer energy conservation program piloted at 11 schools• District-wide Recycling Program • Food/Ag Waste Pilot Program at Lanier High School

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Rating New Schools Additions

2-Star 3 Awarded1 Pending

4 Awarded7 Pending/Expected

3-Star 2 Awarded1 Pending

2 Awarded2 Pending/Expected

4-Star 2 Awarded3 Pending/Expected

CBOC REPORT

Technology Update• Teacher Laptop – complete and in sustainment mode

• Lab Refresh – secondary, elementary, CTE and special ed refreshes are complete; 7,753 computers YTD

• Campus Printer Refresh – complete; 1,320 printers distributed

• Innovation Stations – with 1,050 Innovation Stations deployed over the summer, phase 2 has begun with a plan to deploy 966 Innovation Stations by winter break 2010

• Wireless – the District has 100% wireless capability in all permanent facilities

• Student Information System – new TEAMS system was operational for student scheduling and the start of school

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CBOC REPORT

Recognitions• The members of the CBOC would like to compliment the efforts of

the AISD project managers for their efforts over the past summer to ensure that the construction projects would have minimal impact on the first day of school

• The members of the CBOC would also like to recognize the AISD Service Center for its valuable support and assistance in preparing schools for the start of each new school year

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CBOC REPORT

Challenges• For 2004 Bond Program, increased costs for site acquisitions in

current market

• Lack of maintenance funding has an adverse impact on new and expensive capital improvements provided by bond programs

• Possibility of increasing sustainability requirements in future projects

• REQUEST: Final date when the Board will make a decision on a site for the New North Central Elementary School

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AISDCommunity Bond Oversight CommitteeReport to the Board of Trustees

Presented by: Ashton Cumberbatch, Bobby Jenkins, and Eliza MayOctober 11, 2010