Complete Financial and Management Complete Financial and Management Software for First NationsSoftware for First Nations

Xyntax Native SystemsXyntax Native Systems

What makes Xyntax different….?What makes Xyntax different….?

Our Our onlyonly business is First Nations. business is First Nations.

We are not a distributor or dealer of other accounting We are not a distributor or dealer of other accounting programs or packages. Xyntax markets and manufactures programs or packages. Xyntax markets and manufactures its own product.its own product.

We are a Canadian company with over 19 years of We are a Canadian company with over 19 years of experience working with First Nations.experience working with First Nations.

Our Commitment and DedicationOur Commitment and Dedication

Reduce or eliminate redundant posting/workload for the Reduce or eliminate redundant posting/workload for the accounting clerks thereby making his/her tasks more meaningful accounting clerks thereby making his/her tasks more meaningful and rewarding. and rewarding.

Our ObjectivesOur Objectives

Software designed with the First Nation and Software designed with the First Nation and the First Nation the First Nation employeeemployee in mind. in mind.

Make reporting and budget control easier for Managers and Make reporting and budget control easier for Managers and Program Directors.Program Directors.Allow customized financial reporting on a department by Allow customized financial reporting on a department by department basis or consolidated, to meet the needs of department basis or consolidated, to meet the needs of Council or Program Managers.Council or Program Managers.

Design specific financial reporting for various funding agencies, Design specific financial reporting for various funding agencies, insuring prompt and accurate reporting for sustained funding insuring prompt and accurate reporting for sustained funding and reimbursement.and reimbursement.

IntegrationIntegration“To make into a whole by bringing all parts together; unify.”

Our Philosophy…..Our Philosophy…..

Hardware, Software, Training and SupportHardware, Software, Training and Support

Xyntax offers brand name computer hardware such as:

ServersServers

Laser Printers and network equipmentLaser Printers and network equipment

TrainingTraining“Hands on” classroom training is included with the purchase of all Xyntax products.

To complete the commitment, Xyntax includes a full 1 year comprehensive Support Agreement.

SupportSupport

Our philosophy is one of commitment to continuous product development focusing on solutions to common problems in First Nation environments.

...which includes all

Software IntegrationSoftware Integration

Band Membership/Human ResourcesBand Membership/Human Resources

Band Membership/Human ResourcesBand Membership/Human Resources

All essential Band Member information in one database which is All essential Band Member information in one database which is used by the other modules within the system.used by the other modules within the system.

•Surname and Given NamesSurname and Given Names•Alias namesAlias names•Mailing addressMailing address•Social Insurance Number and Birth DatesSocial Insurance Number and Birth Dates•Voting EligibilityVoting Eligibility•On/off/on other reserveOn/off/on other reserve•Bill C31 Classification codeBill C31 Classification code•Employment informationEmployment information•Membership status and datesMembership status and dates•Education and Skills codesEducation and Skills codes•Old or changed membership numbersOld or changed membership numbers•Etc…….Etc…….

Database also includes listing of all First Nations in CanadaDatabase also includes listing of all First Nations in Canada

•allows for tracking of status individuals from other First Nationsallows for tracking of status individuals from other First Nations

•List of all band members.List of all band members.•List of all band members /on reserve.List of all band members /on reserve.•List of all band members /on reserve /by family surname.List of all band members /on reserve /by family surname.•List of all band members /on reserve /by family surname/ by age.List of all band members /on reserve /by family surname/ by age.•List of all band members / on reserve/by family surname /over List of all band members / on reserve/by family surname /over the age of 16 who have voting eligibility.the age of 16 who have voting eligibility.•List of all band members / on reserve/by family surname /over List of all band members / on reserve/by family surname /over the age of 16 as of Oct 21, 2002 who have voting eligibility.the age of 16 as of Oct 21, 2002 who have voting eligibility.

Band Membership Report Generator allows for complete Band Membership Report Generator allows for complete customization of reporting requirements.customization of reporting requirements.Example:Example:

General LedgerGeneral Ledger

•Full integration with other sub-ledgers (AP, AR, Payroll)Full integration with other sub-ledgers (AP, AR, Payroll) •Flexible account structure for up to 10,000 companiesFlexible account structure for up to 10,000 companies

- 1000 Departments per company- 1000 Departments per company - 100,000 GL codes per company- 100,000 GL codes per company - 10 million + sub accounts per GL code (alphanumeric)- 10 million + sub accounts per GL code (alphanumeric)

General LedgerGeneral Ledger

Housing – GL Company #25Housing – GL Company #25

00250025 - 85100- 85100

Utilities – Hydro GL account #85100Utilities – Hydro GL account #85100

- 122- 122

Housing Dept or Project #122Housing Dept or Project #122

- 0000455- 0000455

House ID. #455House ID. #455

- SOCIAL4- SOCIAL4

House ID. SOCIAL4House ID. SOCIAL4

•Full integration with other sub-ledgers (AP, AR, Payroll)Full integration with other sub-ledgers (AP, AR, Payroll) •Flexible account structure for up to 10,000 companiesFlexible account structure for up to 10,000 companies

- 1000 Departments per company- 1000 Departments per company - 100,000 GL codes per company- 100,000 GL codes per company - 10 million + sub accounts per GL code (alphanumeric)- 10 million + sub accounts per GL code (alphanumeric)

General LedgerGeneral Ledger

•User-defined Balance and Income statements in multiple formatsUser-defined Balance and Income statements in multiple formats •Monthly and yearly G/L reports (by partial months or alternate Monthly and yearly G/L reports (by partial months or alternate year-ends)year-ends)..•Full integration with other sub-ledgers (AP, AR, Payroll)Full integration with other sub-ledgers (AP, AR, Payroll)•Postings controlled by activating and deactivating accounting Postings controlled by activating and deactivating accounting periods.periods.•Activate and deactivate GL accounts or departments.Activate and deactivate GL accounts or departments. •Automatic Inter-Company postingsAutomatic Inter-Company postings and and Single-bank banking Single-bank banking optionsoptions..•G/L code inquiry with 'on screen' budget and commitment funding. G/L code inquiry with 'on screen' budget and commitment funding. •Unlimited retention of G/L detail.Unlimited retention of G/L detail. •Multiple journal entry types including user defined with reprint Multiple journal entry types including user defined with reprint options.options.•Single or multiple Retained Earnings accounts.Single or multiple Retained Earnings accounts.•Export routines to popular spreadsheet programsExport routines to popular spreadsheet programs..•Easy account inquires with 'drill down' feature.Easy account inquires with 'drill down' feature.•Alias accounts and statistical ledger (Nov 2002).Alias accounts and statistical ledger (Nov 2002).•Provisional and ‘what if’ journal postings (Nov 2002).Provisional and ‘what if’ journal postings (Nov 2002).

Management ReportingManagement Reporting

BudgetingBudgeting

Accounts PayableAccounts Payable

•Pay-to feature allows payment to vendor/supplier on behalf of Band Member.•Optional ‘Sign-Out’ sheets for each cheque run.•Accounts Payable ‘Types’ for report flexibility. •Budget checking – multiple level settings•Voiding of cheques automatically creates reversing entries in GL.•Redistribution of Invoice coding automatically creates adjusting journal entries in GL (maintains audit trail).•Post across companies (security controlled)•Laser Cheques allow for customized artwork and different bank account coding utilizing blank cheque stock for cost savings.•Direct Deposit to Band Member accounts option.

Accounts PayableAccounts PayableProcessing of AP Invoice by batchProcessing of AP Invoice by batch

Multiple batches within the same company by the same operator at the same time and reviewed, edited or updated together or independently to the GL.

Processing of AP Invoice – ‘Real time’Processing of AP Invoice – ‘Real time’

As AP Invoice entered, it is automatically updated to GL

QuickPay FeatureQuickPay Feature

Quickpay features allows posting of invoice, cheque processing and all posting and updates to GL in one process. (45 - 60 seconds)

Recurring Payable

Creates Invoice batch which subsequently can be used for posting and cheque generation.Frequently used for: Student Allowances

HonoraiumsSocial Assistance paymentsUtilities (Equal billing)

PCD (Per Capita Distribution)

Using the Band Membership database, the AP system creates an invoice and subsequent cheque for everyone, including payment to guardians on behalf of minors.

Accounts ReceivableAccounts Receivable

•Setup Customers by Supplier Code or by Band Membership Setup Customers by Supplier Code or by Band Membership number.number.•Tracking of Band Member loans by GL sub account codeTracking of Band Member loans by GL sub account code •Multiple AR Types linked to AR assets accounts in Balance Multiple AR Types linked to AR assets accounts in Balance SheetSheet•Multiple (User defined) Interest codesMultiple (User defined) Interest codes•Auto posting of PST and GST if applicableAuto posting of PST and GST if applicable•Multiple bank accountsMultiple bank accounts•Recurring AR Invoice generationRecurring AR Invoice generation•Laser AR Invoices and StatementsLaser AR Invoices and Statements•Aged receivables listingsAged receivables listings

Accounts Receivable Account

Payroll Employee Deduction

•Link to payrollLink to payroll

Accounts ReceivableAccounts Receivable

Canadian PayrollCanadian Payroll

•YTD earnings and deductions summary on cheque stubsYTD earnings and deductions summary on cheque stubs •YTD inquiryYTD inquiry•Multiple User Defined deductions by employee.Multiple User Defined deductions by employee.•Costing of employee over several departmentsCosting of employee over several departments •Income tax exemption for exempt employeesIncome tax exemption for exempt employees •Weekly,Bi-weekly, Semi-monthly, or Monthly payrollsWeekly,Bi-weekly, Semi-monthly, or Monthly payrolls •Hourly, Salaried or Contract employeesHourly, Salaried or Contract employees •Multiple Pay periods and payrollsMultiple Pay periods and payrolls

Canadian PayrollCanadian Payroll

•Laser T4'sLaser T4's•Record of Employment InformationRecord of Employment Information •Cross company or department paymentsCross company or department payments •Electronic BankingElectronic Banking (Direct Deposit) (Direct Deposit)•Over 20 standard reports plus unlimited Over 20 standard reports plus unlimited custom reporting features.custom reporting features.•Link to Accounts Receivable for Link to Accounts Receivable for employee deductions.employee deductions.

Purchase Orders System with Purchase Orders System with Commitment AccountingCommitment Accounting

•Xyntax Laser Purchase OrdersXyntax Laser Purchase Orders

•Manual or Automatic PO numbering Manual or Automatic PO numbering •Cross referencing by managers requisition books.Cross referencing by managers requisition books.

Purchase Orders System with Purchase Orders System with Commitment AccountingCommitment Accounting

•Integrated with General Ledger for Budget Checking

Sample GL code inquiry on expense item

•Commitment Accounting and reporting for period, or Commitment Accounting and reporting for period, or yearly total by department or across company.yearly total by department or across company.•Summary of outstanding PO's by supplier, GL code or Summary of outstanding PO's by supplier, GL code or department.department. •Daily expenditure reporting.Daily expenditure reporting.•PO assigned to Vendor or ‘Pay-to’PO assigned to Vendor or ‘Pay-to’

Family and Social ServicesFamily and Social Services

Family and Social ServicesFamily and Social Services

•Creation of Laser generated Budget and Decision formCreation of Laser generated Budget and Decision form •Creation of month end statistics and reportingCreation of month end statistics and reporting.•Exportable to Excel SpreadsheetExportable to Excel Spreadsheet•Integrated to Accounts Payable, and Band MembershipIntegrated to Accounts Payable, and Band Membership•Allows for ‘Income Verification’ across companies Allows for ‘Income Verification’ across companies (Security controlled)(Security controlled)•Multiple reporting options for CaseworkersMultiple reporting options for Caseworkers•User Defined Classifications of Need and Family TypesUser Defined Classifications of Need and Family Types•On screen client payment inquiresOn screen client payment inquires•Child Irregularity ReportingChild Irregularity Reporting•Enter/Editing of T5007 FormsEnter/Editing of T5007 Forms•Controlled entry of B&D postings by period activationControlled entry of B&D postings by period activation•Temporary and Continuing assistance processing of Temporary and Continuing assistance processing of paymentspayments•Caseworker appointment schedularCaseworker appointment schedular

System Security and AuditingSystem Security and Auditing

System Security and AuditingSystem Security and Auditing

•6 levels of security access 6 levels of security access 1. Access to computer server.1. Access to computer server.2. Access to accounting software.2. Access to accounting software.3. Determines which modules they can access.3. Determines which modules they can access.4. Access to which features within the modules.4. Access to which features within the modules.5. Access to which Companies or departments.5. Access to which Companies or departments.6. Access for inquiries on Supplies by not Band Members6. Access for inquiries on Supplies by not Band Members

•System monitoring and reporting.System monitoring and reporting.•Specify which users have access to which printers.Specify which users have access to which printers.•Specify how many windows each user is allowed to open.Specify how many windows each user is allowed to open.•Specify what time of day or what days users are allowed to Specify what time of day or what days users are allowed to access system.access system.•Monthly time log of all users and daily activity log.Monthly time log of all users and daily activity log.

We haven’t forgot the need to satisfy your auditor’s We haven’t forgot the need to satisfy your auditor’s requirements, and to make their job easier. Xyntax has requirements, and to make their job easier. Xyntax has taken an innovative approach to helping your auditor by taken an innovative approach to helping your auditor by designing auditor’s menus and download utilities to designing auditor’s menus and download utilities to popular auditing software.popular auditing software.

The Auditor’s MenuThe Auditor’s Menu

"Our goal is to establish a long-term relationship with the client and "Our goal is to establish a long-term relationship with the client and offer any assistance needed in the management of the information offer any assistance needed in the management of the information system.system.""

Native SystemsNative Systems

250, 1100 8250, 1100 8thth Ave. S.W., Calgary, Alberta, T2P 3T9 Ave. S.W., Calgary, Alberta, T2P 3T9Toll Free 1-866-6-Xyntax Fax (403) 932-1521Toll Free 1-866-6-Xyntax Fax (403) 932-1521

Website: www.xyntax.caWebsite: www.xyntax.ca