connecting external content to sharepoint search
TRANSCRIPT
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Connecting External Content to SharePoint SearchAgnes Molnar, Managing Consultant
@SearchExplained
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The Search Processes
Crawling Content Processing Indexing
Querying Presenting Results Capturing Clicks
Analyzing Suggesting Tuning
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Crawling & Indexing
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The Search Processes - Components
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BUSINESS CONNECTIVITY SERVICE
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External Lists• Connect external data to SharePoint lists
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External Data Source
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External ListsPros Easy to set-up Easy to configure for crawl Available OOTB
Cons- Limited functionality- Limited performance- Limited security options- Limited types of data source
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SEARCH CONNECTORS
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Most Common Data SourcesContent Management Systems
CRM systems
Collaboration platforms
Enterprise portals
Archiving systems
Mailboxes
Databases
Other Search systems
…
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Search Connectors
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Challenges
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METADATA
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Refinement
Result Type & Display Template On Hover Panel
Queries & Query Rules
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Consistent and Quality Metadata is a MUST
Crawled Properties
Managed Properties
Project Number
Client Name
Project Financial ID
Project Number
External ContentCustomerNo
ProjectNo
Unstructured Content
Project NBRClientNumber
ClientName
List dataProject IDClientID
Client Name
Content TypeProject IDCustomer
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SECURITY
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Security• Security Trimmed Results
• Goal: to protect Enterprise Search from “security incidents”
• Enterprise Search Security = Content Security• Enterprise Search != Security Leak
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USER EXPERIENCE
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Queries
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QueriesSearching For…
Keyword Example Description
General Text Training Search for items containing “Training”
Wildcard Train* Search for items like “Training” and “Trainer”
Phrase “Training Room” Search for the exact phrase
Documents IsDocument Training IsDocument:1 Returns documents containing “Training”
FileExtension Training FileExtension:docx Returns Word documents containing “Training”
Author Author:Cox IsDocument:1 Returns documents authored by “Cox”
Title Title:Training IsDocument:1 Returns documents with “Training” in the title
People Lastname Lastname:C Returns all people whose last name starts with “C”
Tasks contentClass contentClass:STS_ListItem_Tasks Returns all task items
Events contentClass contentClass:STS_ListItem_Events Returns all calendar events
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Queries• The most important query operators:
Type Operator
Boolean AND, OR,NOT
Parentheses ()
Wildcard *
Inclusion and exclusion operators + or -, respectively
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Displaying the Results
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Displaying the Results
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+ Document Display Templates
https://searchexplained.com/custom-document-search-experience-display-template/
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Thank You & Keep in [email protected]
@SearchExplained
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