sharepoint online - what is an external user
DESCRIPTION
SharePoint Online provides the tools to share content with external users. In this session, we are going to explore what does Microsoft mean by an external user, What are the options for sharing content with external users and how to define an external sharing strategy.TRANSCRIPT
SharePoint Online – External Users DefinedMarwan TarekMay 2013
SlideShare version• This presentation was delivered on London Office
365 User group on May 2013• The content of the presentation is based on Office
365 service description available on the time of the presentation which may change with subsequent upgrades
• Resources at the end of the presentation
About Me
3 Years Microsoft SharePoint TSPVirtual TSPMicrosoft UK
MVP Since 2008
Started with SPS 2003
@marwantarekmarwantarek.com
What is an external user?An external user is a person who has been granted access to your SharePoint Online site, but who is not a licensed user within your organization. External users are users who are not employees, contractors, or onsite agents for either you or your affiliates.
What an external gets rights to do?
Can use Office Web apps
Will be able to see all types of content
Based on the permission level that they are assigned
Inherits Office 365 features
What can’t an external user do?
Search everything
be a site collection admin
Personal Sites (no SkyDrive)
Aggregated Tasks
Company News Feed
Edit Their own Profiles
Change own photo
What external user needs to loginMicrosoft AccountAn email address and password that you use to sign in to all Microsoft sites and services, including Outlook.com, Hotmail, Messenger, and SkyDrive
Microsoft Office 365 user IDThe unique email address that was created for you to use when you sign in to Office 365. A user ID looks similar to the following: [email protected] or [email protected]. Your user ID lets you sign in to Office 365.
How to share content?
DocumentSite
Guest Link
Share Site
Share Site
Share Document
Guest Link
How to share without over sharingCreate Subsitecreate a subsite of your Team site that has unique permissions, and then share only that subsite with external users.
Avoid using Guest LinksInvitation recipients can share guest links with others
Share with minimal permissionsshare a document by requiring sign-in instead.
When you share a site with an external user They will inherit the permissions
assigned See the names of other site users in the
People Picker View document metadata External users will also appear in the
People Picker as site users Other people who use your site could
grant different permissions to these users
Manage shared content
• See who has access to a specific site or document• Revoke permissions• Disable guest link
Turn on or off external sharing
Tenant level
Turn on or off external sharing
Site collection level
Wrap Up
What is an external user
What you can share
Sharing options
Manage shared content
Sharing strategy
Resources• What is an external user? http://
office.microsoft.com/en-us/office365-sharepoint-online-enterprise-help/what-is-an-external-user-HA104036809.aspx
• Share sites or documents with people outside your organization - http://office.microsoft.com/en-us/office365-sharepoint-online-enterprise-help/share-sites-or-documents-with-people-outside-your-organization-HA102894713.aspx?CTT=5&origin=HA104036809
• Share sites or documents with people outside your organization - http://office.microsoft.com/en-us/office365-sharepoint-online-enterprise-help/share-sites-or-documents-with-people-outside-your-organization-HA102894713.aspx?CTT=5&origin=HA104036809
QuestionsThank You