copyright and care of data - digimap os collections

Copyright and Care of Data

18 November 2009

Emma Sutton

EDINA Digimap Collections

Content

• Digimap Collections Licence Agreements• Care of data responsibilities• Copyright & Terms of use:

– Digimap’s Ordnance Survey Collection– Variations:

• Historic Digimap • Geology Digimap • Marine Digimap

• Location of support materials

Licence Agreements

• Licence Agreement(s) between JISC and:

• Sub-licence between JISC and subscribing institution

• EDINA is agent of JISC

• EDINA does not interpret licences

Sub-licence agreements

• EDINA’s Ordnance Survey Collection:

Variation agreement, 1 August 2009 to 31

July 2010

• Historic Digimap, 1 August 2008 to 31 July

2011

• Geology Digimap, 1 August 2007 to 31 July

2010

• Marine Digimap, 1 January 2008 to 31 July

2010

Sub-licence structure

• 16 sections and 4 appendices

• Key sections:

– Sub-Licence Section 3 – Use of the licensed work

– Sub-Licence Section 4 – Restrictions on use

– Appendix 3 – Security Requirements

– Appendix 4 – Paper and Electronic Publication sizes (NOT Geology or Marine Digimap)

• Ordnance Survey Variation Agreement amends some of the terms in the original ‘Digimap: Ordnance Survey data’ sub-licence, e.g. Schedule 2 of the Variation Agreement supersedes and replaces Appendix 4 of the Existing Agreement

Access

• Users must individually register to use the Collections, with exception of Historic Digimap

• Users have to re-accept licence, if licence changes or is renewed

– done automatically next time user logs in

Content





Institutional Responsibilities

• Appoint Responsible Officer and Deputy• User registration• Computing regulations• Ensuring adherence to terms of use• Educating users that data is owned by Ordnance

Survey / LandMark / British Geological Survey / SeaZone. Digimap users lease the data

• Reporting security incidents (major and minor) to EDINA

Security incidents

• Two levels– User-related e.g. user shares password– Institutional-related e.g. issuing of same password

to all users• Reporting - two-way communication

– From site rep or user– From EDINA

• Resolving security incidents– EDINA and Ordnance Survey agree appropriate

solution– Institution implement solution– Timescales laid out in sub-licence

Termination of licence(s)

• OS Collection:– All data must be deleted at the end of the licence– data is only leased, not bought in perpetuity

• Geology, Marine, Historic Digimap– data may be retained and used in accordance with

the Sub-licence Agreement.– clauses survive any termination of the Sub-Licence

• Each user has responsibility for deleting all data they hold

Content





OS Variation Agreement

• Valid from 1 August 2009 until 31 July 2010• Key amendments:

– Change in the available Ordnance Survey products (Schedule 1 of Variation Agreement)

– Change to definition of authorised user– Change to publication sizes (Schedule 2 of Variation

Agreement)

Change to available OS products

• Schedule 1 of the Variation Agreement supersedes and replaces Appendix 2 of the Existing Agreement

• Schedule 1 details all the Ordnance Survey products that comprise the Licensed Work i.e. Digimap’s Ordnance Survey Collection– Land-Line.Plus® removed. N.B. any continued use

of Land-Line.Plus is subject to the relevant party entering into an archive licence directly with OS

– Boundary LineTM, MiniScale® and 1:250,000 scale raster added

Who can use the service?

Variation agreement, clause 2.2:Any students of, staff (both current or retired) of, or

visitors to an Authorised Institution who are both properly:

(i) authorised by an Authorised Institution to access the Authorised Institutions electronic information services via secure authentication; and

(ii) registered with a Datacentre in accordance with the procedure as set out in Schedule 7 of the Existing Agreement


Clause 2.2 (cont.):– For the avoidance of doubt, students who are

registered at an overseas campus of an Authorised Institution (Overseas Students) do not qualify as Authorised Users of that Authorised Institution whilst they are overseas (studying or otherwise) for the purposes of this Variation Agreement.

– However, Overseas Students may qualify as Authorised Users during any period spent studying in the UK as an Authorised Institution. Overseas Students will lose their Authorised User status as soon as they leave the United Kingdom.

Where can we use the service?

What the licence permits:

Digimap access Data downloading if IP restricted

On campus

UK Home But, can access via VPN

UK Work But, can access via VPN

Sabbatical abroad But, can access via VPN

Students overseas But, can access via VPN

Overseas students (overseas campus)

Institutions can restrict data downloading access to .ac.uk IP addresses via Virtual Private Networks


Restricting access via VPN:

My UniversityVirtual Private Network

myuni.ac.uk

Dubai-telecom.net


Home use:• EDINA undertakes no monitoring of home use

• Users should be aware of their data security responsibilities

• Data must not be left where individuals who are NOT Authorised Users can access it e.g. on shared drives

• Institution may want to discourage home use if concerned about data security

What can we do?

Defined in the licence as:• Viewing, copying, adaptation, reproduction,

manipulation or modification of the Digital Data to create customised maps and models and any further use of such customised maps and models by Authorised Users in accordance with Sections 3 and 4 of this Agreement.

What can we do?

Summarised as Educational Purposes:• Teaching, academic research, limited internal

business use– Includes institutional publicity– Public lectures– Conference demonstrations– Private study/personal development including student

societies work

Excludes:– Institutional estate management– Running the institution as a business– Courses for commercial gain

Teaching practice:• Teaching students can use service• Includes preparation of hard copy teaching

materials• Teaching material can be used by pupils, but

school pupils cannot use service• Data may be accessible to pupils through

their local authority or through separate licence arrangements

What can we do?

Institutional Administrative Use

Shall only include:• Showing the extent and/or locations of the Insitution’s

campus• Providing direction, either to a specific department/office,

or events organised by the institution

Subject to the following rules:• Only the amount of mapping necessary to meet the

specific need will be used• The mapping must overlay details relating to the purpose

for which it is being used

What can we do?

Sponsored research:• Results must be published widely and immediately• Hard copy plots can be supplied to sponsors• DATA cannot be supplied to sponsors• Excludes Research Council funded research

centres with their own Ordnance Survey licence e.g.:

Institute of HydrologyBritish Geological Survey

What can we do with maps?

Includes maps created by users from downloaded data:

• Can include maps in teaching materials

• Can publish map extracts in permissible publications (NOT books)

– size limitations apply to publication (see Appendix 4)

• Copying (including film copies) permitted

• Copyright acknowledgement required:

©Crown Copyright/database rights 20yy. An Ordnance Survey/EDINA supplied service.

Change to Publication sizes

• Schedule 2 of the Variation Agreement supersedes and replaces Appendix 4 of the Existing Agreement – details Paper and Electronic Publication Sizes

• Sizes no longer based on ground area

• Schedule 2 defines and details publication sizes for the following types of publication:

– Paper

– Electronic

– Repositories

– Intranet

– Internet

Paper publications

Publication type Max. size per image

Max. OS mapping (% total

publication content

Conference papers, academic articles, journals, dissertations and theses, booklets

1250cm (A3) 45%

Course notes No limitations 45%

Academic posters No limitations 100%

Electronic Publications

• Refers to publications on DVD, CD_ROM, memory stick or any other form of storage media including the internet

• For any form of electronic publication, digital maps must appear as static images and not be created in real time

• Paper publication size limits are applicable in all cases

Repositories

• Digital maps (but NOT digital data) may be included in documents held in repositories provided the documents are in a locked format e.g. PDF

• Documents must be locked such that the digital maps cannot be extracted for reuse outside the terms of the Ordnance Survey Data sub-licence agreement

• Paper publication size limits are applicable in all cases

Intranet Publication

Publication type Max. mapped area per image

• Conference papers• Academic articles• Journals• Course notes• Dissertations and

theses• Booklets

No limitations

Internet Publication

Publication type Max. mapped area per image

• Conference papers• Academic articles• Journals• Course notes• Dissertations and

theses• Digital maps on a

web page, project website or similar

1 048 576 pixels

On a website:

• Only digital maps; no data or mapping in GeoPDF format

• Image only – not accompanied by drawing or measuring tools

• Zoom in and out – but only for discrete images, not to change to a different dataset

What can we do with data?

• Additional clause – Subject to the provisions of Appendices 3 and 4, throughout the term of this Sub-Licence the Sub-Licensee may for Education Purposes only:– 3.1.16 ‘share data with other Authorised Users of

both the same authorised Institution and different Authorised Institutions’.

• Data sharing between institutions– All participating institutions must subscribe to

Digimap– Notify EDINA of inter-institution transfers

What can we do with data?

• Teaching materials– Can be shared through VLEs and MLEs so

long as these are secure and access is restricted

• Excludes:– Mirror data services– Local data distribution operations

Content

• Digimap Collections Licence Agreements• OS Variation agreement• Care of data responsibilities• Copyright & Terms of use:





“Authorised User”means individuals who are registered with an Authorised Institution and the appointed Datacentre from time to time in accordance with the procedure as set out in Schedule 7 and who are authorised by such Authorised Institution to access the Authorised Institution’s electronic information services whether on-site or off-site via Secure Authentication and who are affiliated to the Authorised Institution as a current student, faculty member or employee of the Authorised Institution. Persons who are not a current student, faculty member or an employee of the Authorised Institution, but who are permitted to access the Authorised Institution’s electronic information services whilst involved in teaching, education or research at an Institution or who are a current student of an Institution ("Walk-In Users") are also deemed to be Authorised Users, only for the time they are within the Library Premises


“Authorised User” means individuals…

• Who are registered with an Authorised Institution

– i.e. a subscribing institution

• Who are registered with EDINA Digimap

• Who are authorised by the Institution to access that Institution’s electronic information services

– this can means on-site or off-site access but must be via Secure Authentication

• Who are affiliated to the Institution as a current student, faculty member or employee of the Institution

• Who are not any of the above but who are permitted to access electronic information services for teaching, education or research at the Institution (“Walk-In Users”)

– these people are only Authorised Users for the time they are within the Library Premises N.B. no authentication credentials, no access

– also need to be registered with the Datacentre

Historic Digimap

• No individual registration required• No size limitations for map publication• Clause 3.1.15 allows you to deposit in perpetuity

the learning and teaching objects as referred to in Clause 3.1.7 in electronic repositories operated by the Sub-Licensee on a Secure Network and in the JORUM Repository.

• All maps to include acknowledgement:– © Crown Copyright and Landmark Information

Group Limited 2004. All rights reserved.

Geology Digimap

As for Ordnance Survey Collection except:• No size limitations for map publication• Clause 3.1.16 allows you to store learning and

teaching objects that contain British Geological Survey data in local repositories and in the JORUM Repository

• All maps to include acknowledgement:– Geological Map Data © NERC 20(yy)

Marine Digimap

As for Ordnance Survey Collection except:• No size limitations for map publication• Clause 3.1.16 allows you to store learning and

teaching objects that contain SeaZone data in local repositories and in the JORUM Repository.

• All maps to include acknowledgement:– © Crown Copyright/SeaZone Solutions Ltd [yyyy].

All Rights Reserved. Not to be Used for Navigation.

Content

• Digimap Collections Licence Agreements• OS Variation agreement• Care of data responsibilities• Copyright & Terms of use:




Support materials

• FAQs, Sub-licences, service content:http://www.edina.ac.uk/digimap/support/

• Powerpoint presentations, training guides:http://www.edina.ac.uk/digimap/support/training/

http://www.edina.ac.uk/digimap/support/

http://www.edina.ac.uk/digimap/support/training/

http://www.edina.ac.uk/digimap/support/training/