council meeting of monday, february 12, 2018 … · council meeting of . monday, february 12, ......

COUNCIL MEETING OF MONDAY, FEBRUARY 12, 2018 AT 7:00 P.M.

COUNCIL CHAMBERS, TOWN HALL

1. CALL MEETING TO ORDER

2. APPROVAL OF AGENDA

3. QUESTION PERIOD

4. DISCLOSURE OF INTEREST

5. MINUTESRegular Council Meeting of January 8, 2018 (Page 3) Special Meeting of Council Closed In-Camera of January 22, 2018 (Page 9) Special Meeting of Council of February 5, 2018 (0) Special Meeting of Council Closed In-Camera of February 5, 2018 (Page 13)

6. BUSINESS ARISING FROM THE MINUTES

7. SOUTHEAST REGIONAL SERVICESi) Regional Service Commission – Mayor John Highamii) Planning – Lori Bickford (Page 14)

8. PROCLAMATION – HERITAGE WEEK FEBRUARY 12-19, 2018

9. REPORTS

A) MAYOR’S REPORT

B) CAO REPORT – Phil Handrahan (Page 18)

C) Finance & AdministrationLiaison Councillors Michael Tower and Ron Aikeni) BILLS AND PAYROLL – JANUARY

General Government $873,617.46 General Capital $ 97,221.15 Utility Government $ 39,873.00 Utility Capital $ 81,428.37 Salaries $223,929.89 (Page 19 & 20)

ii) Report from Finance and Administration (Page 21)

D) Tourism & Business DevelopmentLiaison Councillors Megan Mitton and Ron Aiken

a. Report from Tourism & Business Development (Page 29)

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E) Public Property & Facilities Liaison Councillors Bruce Phinney and Michael Tower

a. Report Public Property & Facilities (Page 31)

F) Recreation Programs & Events Liaison Councillors Allison Butcher and Bruce Phinney

a. Report Recreation Programs & Events (Page 34)

G) Public Safety Liaison Councillors Joyce O’Neil and Andrew Black

a. Report Public Safety Fire/EMO, RCMP/CPO (Page 36)

H) Policy/By-Law

Liaison Councillors Andrew Black and Bill Evans a. Report Policy/By-Law (Page 41)

I) Personnel Liaison Councillors Bill Evans and Joyce O’Neil

a. Report Personnel (Page 49)

J) Corporate Affairs & Strategic Development Liaison Councillors Megan Mitton and Allison Butcher a. Report (Page 50)

10. NEW BUSINESS 11. QUESTION PERIOD (Press First) 12. ADJOURN

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COUNCIL MEETING OF MONDAY, JANUARY 8, 2018 AT 7:00 P.M.

COUNCIL CHAMBERS, TOWN HALL In attendance were Mayor John Higham, Deputy Mayor Ron Aiken, Councillors Bruce Phinney, Allison Butcher, Andrew Black, Joyce O’Neil, Bill Evans, Megan Mitton and Michael Tower. Also in attendance were CAO Phil Handrahan, Treasurer Michael Beal, Senior Manager of Corporate Projects Jamie Burke, Manager of Recreation Programs & Events Matt Pryde, Manager of Tourism & Business Development Ron Kelly-Spurles, Engineer Dwayne Acton, Manager of Parks and Facilities Todd Cole, Fire Chief Craig Bowser, Deputy Fire Chief Mike Green, Clerk Donna Beal, Assistant Clerk Stacey Hicks and Planner Lori Bickford. Press Bruce Wark and eleven (11) residents. 1. CALL MEETING TO ORDER Mayor John Higham called the meeting to order. 2. APPROVAL OF AGENDA

#18-001 MOVED BY COUNCILLOR MICHAEL TOWER AND SECONDED BY COUNCILLOR BILL EVANS THAT COUNCIL APPROVE THE AGENDA OF THE REGULAR COUNCIL MEETING OF JANUARY 8, 2018. AS CIRCULATED. MOTION CARRIED. 3. QUESTION PERIOD A question period was held where there were no questions. 4. DISCLOSURE OF INTEREST Mayor John Higham asked if there were any Disclosure of Interest to Declare. There were none. 5. MINUTES Approval of Minutes – Regular Council Meeting – December 11, 2017 #18-002 MOVED BY COUNCILLOR JOYCE O’NEIL AND SECONDED BY COUNCILLOR BILL EVANS THAT COUNCIL ADOPT THE MINUTES OF THE REGULAR COUNCIL MEETING OF DECEMBER 11, 2017 AS CIRCULATED. MOTION CARRIED. 6. BUSINESS ARISING FROM THE MINUTES There was no business arising from the minutes.

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7. SOUTHEAST REGIONAL SERVICES

i) Regional Service Commission – Mayor John Higham Mayor Higham noted that there was no report tonight as there was no meeting held last month. ii) Planning – Lori Bickford Planner Lori Bickford noted that the Planning Report could be found on page 13 of the Council Package and highlighted some of the details within the report. The floor was then opened up for the Public Hearing – Rezoning R2 to R3 Property known as PID 00968446. Lori Bickford noted that this was an opportunity for the public to speak for or against the proposal on the Rezoning Application. Several residents from King Street and Pringle Street addressed the meeting voicing concerns on the proposal on the rezoning application with various reasons including, environmental, property is poorly maintained now, too many students in this area already, partying, outdoor fires, street is narrow and there is already significant traffic, etc. Council was then provided an opportunity to ask for clarification and explanation on their questions prior to entertaining first reading in name only to By-Law No. 244D, A By-Law to amend By-Law No. 244, The Town of Sackville Zoning By-Law.

#18-003 MOVED BY COUNCILLOR BRUCE PHINNEY AND SECONDED BY COUNCILLOR MICHAEL TOWER THAT COUNCIL DEFER FIRST READING IN NAME ONLY TO BY-LAW NO. 244D, A BY-LAW TO AMEND BY-LAW NO. 244, THE TOWN OF SACKVILLE ZONING BY-LAW TO FEBRUARY 2018. AYE VOTES WERE RECEIVED FROM DEPUTY MAYOR RON AIKEN, COUNCILLORS, BRUCE PHINNEY, ALLISON BUTCHER, ANDREW BLACK, JOYCE O’NEIL, MEGAN MITTON AND MICHAEL TOWER. A NAY VOTE WAS RECORDED FROM COUNCILLOR BILL EVANS. MOTION CARRIED. 8. REPORTS

A) MAYOR’S REPORT Mayor John Higham began his report by stating we would like to congratulate Mount Allison University English Professor and Director of the Centre for Canadian Studies Dr. Christl Verduyn on being appointed a Member of the Order of Canada. The announcement was made by Governor General Julie Payette on December 29, 2017. Dr. Verduyn was recognized for her contributions to Canadian Studies, notably as a professor and author, and for her commitment to making Canadian Literature accessible to a broader audience. This is an extraordinary accomplishment, and on behalf of the Town of Sackville we want to acknowledge Christl for her recent achievement. Mayor Higham then noted that during December he had attended two 2020 workshops, entertained a variety of media interests – year in review, Warktimes – taxes, waterfowl park, etc. Also noted was that the Atlantic Business Journal had made contact regarding the Moloney situation as well as shown interest in Sackville regarding Business Development. Mayor Higham

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has also had exchanges with individuals in the Marketing and Communications field which was an area discussed through our Strategic Plan, things to avoid and methods to consider. A response letter was received from Minister Rousselle regarding the request for additional assistance due to the recalculation of assessments in Sackville in which the Town was denied further assistance, however, they are opened to meeting in 2018. Also, the 1974 Juvenile Hockey Banner was raised at the Civic Centre and noted that the New Year’s Levy was well attended. As a foot note Mayor Higham referred to the letter sent to the Province from Regional Service Board regarding the possibility of garbage being trucked out of the Province, in which there has been no reply back as of yet.

B) CAO REPORT – Phil Handrahan CAO Phil Handrahan noted that his report could be found on page 21 of the Council Package and noted some highlights found within the report. C) Finance & Administration

Liaison Councillors Michael Tower and Ron Aiken Councillor Michael Tower noted that the bills and payroll for the month of December could be found on pages 22 & 23 of the Council Package.

i) BILLS AND PAYROLL – DECEMBER

#18-004 MOVED BY COUNCILLOR MICHAEL TOWER AND SECONDED BY COUNCILLOR BRUCE PHINNEY THAT COUNCIL ACCEPT THE BILLS AND PAYROLL FOR THE MONTH OF DECEMBER 2017 AS FOLLOWS: GENERAL GOVERNMENT $4,414,929.09; GENERAL CAPITAL $935,838.16; UTILITY GOVERNMENT $1,534,234.87; UTILITY CAPITAL $2,007,594.84; AND SALARIES $198,879.70. MOTION CARRIED.

ii) Report from Finance and Administration Deputy Mayor Ron Aiken noted that the Finance Report could be found on page 24 of the Council Package, including the By-Law and Animal Control Reports and read highlights of the report. Deputy Mayor Ron Aiken then provided key points with regard to the 2018 Budget.

#18-005 MOVED BY DEPUTY MAYOR RON AIKEN AND SECONDED BY COUNCILLOR MICHAEL TOWER THAT ON THE 8TH DAY OF JANUARY 2018 THE MUNICIPALITY OF SACKVILLE NB RESOLVED THAT THE SUM OF $10,831,124 BE THE TOTAL OPERATING BUDGET OF THE MUNICIPALITY, THAT THE SUM $9,671,962 BE THE WARRANT FOR THE MUNICIPALITY FOR THE ENSUING YEAR AND THAT THE TAX RATE FOR THE MUNICIPALITY BE $1.5600. THAT THE COUNCIL ORDERS AND DIRECTS THE LEVYING BY THE MINISTER OF ENVIRONMENT AND LOCAL GOVERNMENT OF SAID AMOUNT ON REAL PROPERTY LIABILE TO TAXATION UNDER THE ASSESSMENT ACT WITHIN THE MUNICIPALITY OF SACKVILLE NB. ADOPTED THIS 8TH DAY OF JANUARY 2018 AND AUTHORIZE THE MAYOR AND CLERK TO SIGN AND SEAL THE BUDGET

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DOCUMENTS. AYES VOTES WERE RECEIVED FROM DEPUTY MAYOR RON AIKEN, COUNCILLOR ALLISON BUTCHER, JOYCE O’NEIL, BILL EVANS, MEGAN MITTON AND MICHAEL TOWER. NAY VOTES WERE RECORDED FROM COUNCILLORS BRUCE PHINNEY AND ANDREW BLACK. MOTION CARRIED.

18-006 MOVED BY DEPUTY MAYOR RON AIKEN AND SECONDED BY COUNCILLOR BILL EVANS THAT COUNCIL APPROVE THE GENERAL FUND CAPITAL OUT OF REVENUE BREAKDOWN IN THE BUDGETED AMOUNT OF $950,000 FOR THE 2018 BUDGET YEAR AS FOLLOWS: STORAGE FACILITY COMPLETION $ 70,000 FACILITY CAPITAL UPGRADES $ 40,000 REPLACE BALLFIELD BUILDING $ 76,000 BEECH HILL PARK/DOG PARK $ 25,000 TOWN BEAUTIFICATION $ 10,000 FORMER LUND PROPERTY DEV’T $ 15,000 ESTABLISHMENT OF NEW TRAILS $ 25,000 SKATE PARK IMPROVEMENTS $ 9,000 PLAYGROUND EQUIPMENT UPGRADES $ 7,000 PARKS & FACILITIES FLEET REPLACMENT $ 30,000 ROAD RECONSTRUCTION $200,000 FCM FUNDING – QUARRY PROJECT $200,000 SIDEWALK RENEWALS $ 25,000 GPS SURVEY EQUIPMENT $ 20,000 KING STREET CULVERT REPLACEMENT $ 20,000 CROSSWALK FLASHING LIGHTS $ 10,000 RETAINING WALL – MAIN ST./WRIGHT AVE $ 17,000 PUBLIC WORKS FLEET REPLACEMENT $ 70,000 3 STREAM GARBAGE BINS $ 10,000 EVENTS INFRASTRUCTURE – TENT REPLACE $ 40,000 SIGNAGE – HIGHWAY/WATERFOWL/STREETS $ 31,000 TOTAL $950,000 AYE VOTES WERE RECORDED FROM DEPUTY MAYOR RON AIKEN, COUNCILLORS ALLISON BUTCHER, ANDREW BLACK, JOYCE O’NEIL, BILL EVANS, MEGAN MITTON AND MICHAEL TOWER. A NAY VOTE WAS RECORDED FROM COUNCILLOR BRUCE PHINNEY. MOTION CARRIED.

18-007 MOVED BY DEPUTY MAYOR RON AIKEN AND SECONDED BY COUNCILLOR BRUCE PHINNEY THAT COUNCIL AUTHORIZE THE TRANSFER OF $336,000 FOR THE YEAR 2018 FROM THE GENERAL OPERATING BUDGET TO THE UTILITY OPERATING BUDGET FOR THE PURPOSE OF FIRE PROTECTION IN ACCORDANCE WITH REGULATION 81-195 OF THE MUNICIPALITIES ACT (O.C. 81-974). MOTION CARRIED.

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D) Tourism & Business Development Liaison Councillors Megan Mitton and Ron Aiken

a. Report from Tourism & Business Development Councillor Megan Mitton gave a brief overview of the highlights found within the Tourism & Business Development Report on page 33 of the Council Package.

E) Public Property & Facilities Liaison Councillors Bruce Phinney and Michael Tower

a. Report Public Property & Facilities Councillor Michael Tower noted the highlights of the Public Property and Facilities Report found on page 34 of the Council Package.

F) Recreation Programs & Events Liaison Councillors Allison Butcher and Bruce Phinney

a. Report Recreation Programs & Events Councillor Allison Butcher gave a brief overview of the highlights found within the report on page 36 of the Council Package.

G) Public Safety

Liaison Councillors Joyce O’Neil and Andrew Black a. Report Public Safety

Fire/EMO, RCMP/CPO Councillor Joyce O’Neil spoke to the highlights of the Fire/EMO report and Councillor Andrew Black spoke to the highlights of the RCMP/CPO report.

H) Policy/By-Law Liaison Councillors Andrew Black and Bill Evans

a. Report Policy/By-Law Councillor Bill Evans noted that the Policy/By-Law Report could be found on page 42 of the Council Package and noted the highlights of the report.

18-008 MOVED BY COUNCILLOR BILL EVANS AND SECONDED BY COUNCILLOR MICHAEL TOWER THAT COUNCIL GIVE SECOND READING SECTION BY SECTION TO BY-LAW NO. 259, COMMUNITY EMERGENCY PLANNING BY-LAW. MOTION CARRIED.

18-009 MOVED BY COUNCILLOR BILL EVANS AND SECONDED BY COUNCILLOR MICHAEL TOWER THAT COUNCIL GIVE THIRD AND FINAL READING TO BY-LAW NO. 259, COMMUNITY EMERGENCY PLANNING BY-LAW. MOTION CARRIED.

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I) Personnel Liaison Councillors Bill Evans and Joyce O’Neil

a. Report Personnel Councillor Joyce O’Neil noted that the Personnel Report could be found on page 50 of the Council Package and read the highlights found within the report.

J) Corporate Affairs & Strategic Development Liaison Councillors Megan Mitton and Allison Butcher a. Report

Councillor Megan Mitton spoke to the highlights of the Corporate Affairs and Strategic Development Report found on page 51 of the package. 9. NEW BUSINESS 10. QUESTION PERIOD (Press First) Bruce Wark of Warktime asked for the voting results of the motion regarding the tax increase, where the Town had cut the almost $120,000 out of the budget without cutting services as well as the funding application from FCM regarding the Quarry property and provided answers. 11. ADJOURN

18-010 MOVED BY COUNCILLOR JOYCE O’NEIL AND SECONDED BY COUNCILLOR BRUCE PHINNEY THAT COUNCIL ADJOURN THE REGULAR COUNCIL MEETING OF JANUARY 8, 2018. MOTION CARRIED. Mayor Clerk ___________________________ Assistant Clerk

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CLOSED IN-CAMERA SPECIAL MEETING OF COUNCIL

JANUARY 22, 2018 COUNCIL CHAMBERS, TOWN HALL

6:30 p.m.

In attendance were Mayor John Higham, Deputy Mayor Ron Aiken, Councillors Bruce Phinney, Allison Butcher, Andrew Black, Joyce O’Neil, Bill Evans, Megan Mitton and Michael Tower. Also in attendance were CAO Phil Handrahan, Senior Manager Jamie Burke, Clerk Donna Beal and Solicitor Chris Stewart

MOVED BY DEPUTY MAYOR RON AIKEN AND SECONDED BY COUNCILLOR BRUCE PHINNEY TO APPROVE THE AGENDA OF THE CLOSED IN-CAMERA MEETING OF COUNCIL OF JANUARY 22, 2018. MOTION CARRIED.

1. L – 2015-05

MOVED BY COUNCILLOR MICHAEL TOWER AND SECONDED BY

COUNCILLOR BRUCE PHINNEY TO ADJOURN THE CLOSED IN-CAMERA MEETING OF COUNCIL OF JANUARY 22, 2018. MOTION CARRIED.

Note: In-Camera Meetings deal with items as per section 68(1) of the

Local Governance Act – Legal, Police, HR, Confidential Information (ex: Personnel), and/or Financial Agreements of Contracts or Land Transactions

________________________________ _______________________________ Mayor Clerk

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SPECIAL MEETING OF COUNCIL MONDAY, FEBRUARY 5, 2018 AT 7:00 P.M.

COUNCIL CHAMBERS, TOWN HALL In attendance were Mayor John Higham, Deputy Mayor Ron Aiken, Councillors Bruce Phinney, Allison Butcher, Joyce O’Neil, Bill Evans, Megan Mitton and Michael Tower. Also in attendance were CAO Phil Handrahan, Treasurer Michael Beal, Senior Manager of Corporate Projects Jamie Burke, Manager of Tourism & Business Development Ron Kelly-Spurles, Engineer Dwayne Acton, Manager of Parks and Facilities Todd Cole, Superintendent of Public Works Todd Hicks, Clerk Donna Beal, Assistant Clerk Stacey Hicks and Planner Lori Bickford. Also in attendance were Press Bruce Wark and a number of residents. Public Special Meeting of Council, Public Reports and Staff Reports – 7:00 p.m. Mayor John Higham called the meeting to order.

MOVED BY COUNCILLOR MICHAEL TOWER AND SECONDED BY COUNCILLOR MEGAN MITTON THAT COUNCIL APPROVE THE AGENDA OF THE SPECIAL MEETING OF COUNCIL OF FEBRUARY 5, 2018. AS CIRCULATED. MOTION CARRIED.

1. Presentation – Southeast New Brunswick Regional Food Pledge Aaron Shantz with Our Food Southeast NB gave a presentation on the Southeast NB Regional Food Pledge, noting that the 6 pillars of the pledge promotes such things as health, education, local development, environment, culture and social justice. Mr. Shantz also went through the goal, the food pledge and action guide, examples of pledge action in other Municipalities and Social Determinants of Health. In conclusion, Our Food Southeast NB and local Sackville partners invite the Town of Sackville to join other municipalities to play a leadership role in enabling better food by signing the pledge.

2. Rezoning 40 King Street Planner Lori Bickford spoke on the application received from the property owner at 40 King Street who is proposing to construct an additional 6 unit dwelling on the property which would require the current R2 zoning to be rezoned to R3. At this time, the application has been received, a resolution has been passed for Council to consider the application, the SEPRAC has reviewed the request and passed a motion recommending the rezoning to Council with a few stipulations and a Public Hearing was held on January 8, 2018. Ms. Bickford noted the results of the public hearing, which were questions and comments regarding the number of units already on King Street, the number of students, the potential of future increases in the number of units on the property, the watercourse at the rear of the property, and landscaping and environmental Impact Assessments. In following with the next step of the process, the deferred motion from the Regular Council Meeting of January 8, 2018 will be brought forward at the Regular Meeting of Council on February 12, 2018.

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3. FCM Attendees

Clerk Donna Beal noted that this year’s annual FCM Conference is scheduled for May 31-June 3, 2018 in at the Halifax Convention Centre in Halifax, NS. Registration for the conference has opened early and as per discussion by Council, a motion will be brought forward at the Regular Meeting of Council on February 12, 2018 for Council to approve the attendees (Mayor John Higham, Deputy Mayor Ron Aiken, Councillor Joyce O’Neil and Councillor Megan Mitton) for the 2018 Conference.

4. By-Law No. 260 Town of Sackville Municipal Emergency Planning By-Law Clerk Donna Beal noted that the Policy/By-Law Liaison Group met on January 18th and although Council passed third and final reading of By-Law No. 259, Municipal Emergency Planning By-Law in January, this would need to be brought back to Council to refer to the New Local Governance Act which came into effect in January 2018 to replace the former Municipalities Act. Ms. Beal noted that the only change to By-Law No. 259 is the number which would now be By-Law No. 260 and the reference at the top of the first page of the by-law which refers to the Municipalities Act. A motion will be brought forward at the Regular Council Meeting of February 12, 2018 for Council to consider first reading of By-Law No. 260.

5. Compressor Rebuilt Civic Centre – Capital Project

Manager of Parks & Facilities Todd Cole noted that the Civic Centre ice plant runs on two compressors that rotate back and forth to maintain the temperature for the ice surface, or under extreme conditions are sometimes both used to maintain the temperature of the ice. It is recommended that the compressor be overhauled every 12,000 hours with Compressor #1 being scheduled for this year as approved by Council in the 2018 Capital request under Public Properties and Facilities. Two quotes were obtained and staff are recommending that Council approve the overhaul of Compressor #1 in the amount of $7,876.35 HST included to CIMCO Refrigeration Ltd. and a motion will be brought forward at the Regular Council Meeting of February 12, 2018.

6. Tender No. 2018-01 Heavy Duty 4x4 ½ Ton Truck(s)

Town Engineer Dwayne Acton noted that Tender No. 2018-01 was opened on January 21, 2018 with 6 tender packages being picked up and 4 tender bids received. Upon evaluation of the results, two tenders were rejected as they did not meet the minimum specifications of the tender with two tenders being accepted as they met all of the minimum specifications of the tender. Staff are recommending the purchase of two (2) Chevrolet Silverado trucks from Tantramar Chevrolet Buick GMC in the amount of $33,245.35 HST Included per truck and a motion will be brought forward at the Regular Meeting of Council on February 12, 2018.

7. Tender No. 2018-02 4 Door Crew Cab ½ Ton Truck

Town Engineer Dwayne Acton noted that Tender No. 2018-01 was opened on January 24, 2018 with 7 tender packages being picked up and 3 tender bids received. Upon evaluation of the results, all three tenders were accepted and staff are recommending the purchase of one (1) Chevrolet Silverado truck from the lowest bidder being Tantramar Chevrolet Buick GMC in the amount of $33,432.80 HST Included and a motion will be brought forward at the Regular Meeting of Council on February 12, 2018.

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8. Repair 2010 John Deere Wheeled Excavator Town Engineer Dwayne Acton noted that the 2010 John Deere Excavator is one of the most utilized pieces of equipment in the Public Works fleet. The excavator is utilized for road reconstruction, ditching, culvert installation, service installation and repairs, water main breaks, sidewalk renewal projects and much more. The necessary repair required for the excavator includes the replacement of the complete front axle of the machine. After an extensive review of various options and the cost associated, staff are recommending that Council approve the purchase of a new AT446117 Axle Assembly from Brandt Tractor Ltd. in the amount of $63,250.00 HST included and a motion will be brought forward at the Regular Meeting of Council on February 12, 2018 for the purchase of the necessary part. Treasurer Michael Beal noted that as mentioned, this is not a budgeted item and spoke of the necessary funding for this purchase with the funds coming from a reduction in the budgeted amount to be transferred for the utility capital reserve fund in 2018, unless during the 2018 budget year there are either increased revenues or savings in other areas of the utility operating or capital budget that can offset this unbudgeted expense.

9. Grants

Senior Manager of Corporate Projects Jamie Burke noted that as in past years, a scoring matrix is used to evaluate each of the grant applications that are submitted within the four grant categories (operational, special events/capitals, small capital & sponsorship). Applications for 2018 were received with total requests amounting to $138,980.00, up by 2,915.00 from 2017. During the 2018 Operational Budgeting Process, the grants line item approved by Council was $76,500. Staff have provided recommended funding for 2018 based on the established scoring matrix and a motion will be presented at the Regular Meeting of Council on February 12, 2018.

10. Save Our Trains in Northern New Brunswick Report Senior Manager of Corporate Projects Jamie Burke noted that in August 2017, the advocacy group Save Our Trains in Northern New Brunswick released a report entitled “Riding the Ocean’s Next Wave: A Proposal for VIA Rail Canada’s Maritime Service”. The report provides a comprehensive proposal to restore service in Northern New Brunswick and improve service throughout the region with a number of recommendations for track upgrades, infrastructure and rolling stock, along with leadership to revitalize passenger rail service and increase economic viability. Given that Sackville is home to a VIA Rail Station that was closed in October 2012 (as a result of cost saving measures), it seemed appropriate for the report to be discussed by Council. If Council determines that it supports the cause noted in the report, a motion will be presented at the Regular Meeting of Council on February 12, 2018 for the Mayor to send a letter of support.

MOVED BY COUNCILLOR JOYCE O’NEIL AND SECONDED BY COUNCILLOR BRUCE PHINNEY THAT COUNCIL ADJOURN THE SPECIAL MEETING OF COUNCIL OF FEBRUARY 5, 2018. MOTION CARRIED.

____________________________ ________________________ Mayor Clerk

_______________________________ Assistant Clerk

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CLOSED IN-CAMERA SPECIAL MEETING OF COUNCIL

FEBRUARY 5, 2018 COUNCIL CHAMBERS, TOWN HALL

In attendance were Mayor John Higham, Deputy Mayor Ron Aiken, Councillors Bruce Phinney, Allison Butcher, Joyce O’Neil, Bill Evans, Megan Mitton and Michael Tower. Also in attendance were CAO Phil Handrahan, Treasurer Michael Beal, Senior Manager of Corporate Projects Jamie Burke and Clerk Donna Beal.

MOVED BY DEPUTY MAYOR RON AIKEN AND SECONDED BY COUNCILLOR BRUCE PHINNEY TO MOVE INTO CLOSED IN-CAMERA MEETING OF COUNCIL OF FEBRUARY 5, 2018 AND APPROVE THE AGENDA. MOTION CARRIED.

1. L – 2015-05

2. HR – 2017-01

3. P – 2017-08

MOVED BY COUNCILLOR BRUCE PHINNEY AND SECONDED BY DEPUTY

MAYOR RON AIKEN TO ADJOURN CLOSED IN-CAMERA MEETING OF COUNCIL OF FEBRUARY 5, 2018. MOTION CARRIED.

Note: In-Camera Meetings deal with items as per section 10.2(4) of the

Municipalities Act – Legal, Police, HR, Confidential Information (ex: Personnel), and/or Financial Agreements of Contracts or Land Transactions

________________________________ _______________________________ Mayor Clerk

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SOUTHEAST REGIONAL SERVICE COMMISSION

COUNCIL REPORT

Subject Area: Planning & Development

Meeting Date: February 12, 2018

Councillors: n/a

Attachments: 40 King Street Rezoning Draft By-law 244D & Resolution of Rezoning Terms

The following development and planning projects for the Town of Sackville were worked on in the month of January:

January Year to date Building and Development Permits 3 3 Subdivisions 3 3 Zoning Confirmations - - Building Permit Waivers - - Regulation Amendment 4 4 Policy Amendment - - Complaints, Zoning & Building Infractions - - Sidewalk Café - - Variance - - Temporary Use - - Document Approvals - -

There were a total of 3 permits issued in January at a construction value of $82,000. This time last year no permits had been issued. Staff have had a number of development inquires occurred over the month. Southeast Planning Review and Adjustment Committee The Southeast Planning Review and Adjustment Committee did not review any planning or development requests for Sackville during their January meeting. Other Projects

• Various consultations with Engineering and Town Staff on several property inquiries and development proposals.

• 40 King Street Rezoning – Public Hearing (January 8th) • Land Use Simulation Model (ETF project) meeting – The Black Arcs Company is developing a

land use simulation model which is aimed at having the public interact in a computer game format on land use/mobility related issues in a community. They have been developing the model and equipment over 2017 and have used Sackville as a pilot community. More specifically they are using potential school locations as a test case. Deputy Mayor Aiken and Councillor Mitton met to view a demo of the project to date. The Company hopes to use this as a tool for public engagement on land use issues. They will be taking the model out to the public to have citizens interact and test the model.

• Planning Review and Adjustment Committee – A Best Practice and Roles & Responsibilities document was prepared for the PRAC committee. As well, the Committee met for a review the document and their roles and responsibilities in general.

Respectfully Submitted By: Lori Bickford

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Sean Doucette 40 King Street, Sackville

PID# 00968446

BY-LAW NO. 244-D A BY-LAW TO AMEND BY-LAW NO. 244

TOWN OF SACKVILLE ZONING BY-LAW The Council of the Town of Sackville under the authority vested in it by Section 53 and in accordance with Section 59 of the Community Planning Act, SNB 2017, c.19 amends By-law No. 244, the Town of Sackville Zoning By-law and enacts as follows:

1. By-law No. 244, the Town of Sackville Zoning By-law, is amended by changing the zoning as shown on the Zoning Map Figure “1” of the Town of Sackville Zoning By-law for the property identified as PID 00968446 as shown on Schedule A attached hereto and forming part hereof, from Urban Residential 2 (R2) to Urban Residential 3 (R3) subject to the terms and conditions imposed in Schedule B, attached hereto and forming part hereof, the Resolution registered against the property.

Read a first time this day of , 2018. Read a second time this day of , 2018. Read a third time and passed this ______ day of , 2018. ____________________________ ____________________________ Mayor Clerk

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Schedule B

RESOLUTION

Parcel Identifier # 00968446 WHEREAS Sean Doucette is the owner of the property known as civic address 40 King Street, Sackville being PID number 00968446, and as shown on Schedule A (hereinafter called the “property”); AND WHEREAS the Town of Sackville has rezoned the “property”, from Urban Residential 2 (R2) to Urban Residential 3 (R3) under By-law No. 244D, A By-law to Amend By-law No. 244 Town of Sackville Zoning By-law, passed on ______________, 2018, subject to terms and conditions imposed in this resolution; BE IT RESOLVED that the Council of the Town of Sackville, pursuant to Section 59 of the Community Planning Act, SNB 2017, c.19, imposes the following terms and conditions on the rezoning:

1. That the property contain a maximum of 12 units; 2. That the property be accessed off King Street with a gated and locked emergency access

provided off Bowser Street. That the site be designed and maintained to ensure free unobstructed movement of a fire truck on site. That a copy of the key for the gate shall be provided to the Fire Department;

3. That a storm water management plan be prepared by a Licensed New Brunswick Engineer and that legal easements be provided to any of the areas on the site which incorporate Municipal storm water management.

Moved by Councillor ____________________; and Seconded by Councillor _____________________ This ________ day of _________________, A.D., 2018.

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TOWN OF SACKVILLE

COUNCIL REPORT

Subject Area: CAO Report


.

Respective Departmental Reports clearly indicate that staff have been very busy the month of January with ongoing programs and service. January also proved to be a challenging month due to an extreme mix of weather. On two occasions, management staff were readily available in the event it was necessary to activate our EOC, due to the potential of extreme events (flooding and snow). Fortunately, the need to activate the EOC did not arise for our area. Public Works / Utility staff were challenged on a number of fronts as well due to the extreme weather, particularly so in dealing with trying to locate and repair several water line breaks. During the past month, staff were very active on a number of fronts with the delivery of ongoing programs and services as outlined in the various department reports. And sticking with the weather, Recreation staff are hoping for snow to help with Winterfest events February 8 - 11. While the Province previously advised our request for additional funding for the 2018 Budget was not approved, we are pleased to receive information the $51,000 to offset their decision of the “assessment freeze” is being processed. We are still waiting to hear back from the Province on a meeting date to review information relative to the equalization formula where the Town of Sackville does not receive any Provincial funding. Submitted By: Phil Handrahan, CAO

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ACCOUNTS PAYABLE REPORT FOR THE MONTH OF JANUARY 2018

JANUARY FEBRUARY YEAR TO DATE

GENERAL GOV'T $ 873,617.46 $ - $ 873,617.46

GENERAL CAPITAL $ 97,221.15 $ - $ 97,221.15

UTILITY GOV'T $ 39,873.00 $ - $ 39,873.00

UTILITY CAPITAL $ 81,428.37 $ - $ 81,428.37

TOTAL $ 1,092,139.98 $ - $ 1,092,139.98

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REGULAR COUNCIL MEETING

FOR TWO PAY PERIODS SALARY & WAGES

FOR THE MONTH OF JANUARY, 2018

DEPARTMENT REGULAR OVERTIME TOTAL WATER/SEWER $30,215.04 $861.62 $31,076.66 FINANCE & ADMINISTRATION $30,100.07 $0.00 $30,100.07 POLICING/BY-LAW $8,092.51 $132.12 $8,224.63 TRANSPORTATION $62,929.36 $8,124.86 $71,054.22 TOURISM, COM.DEV. & ECONOMIC DEV. ECONOMIC DEVELOPMENT $6,867.84 $0.00 $6,867.84 COM.DEV. & PROGRAMMING $12,326.73 $0.00 $12,326.73 TOURISM $5,143.15 $0.00 $5,143.15

TOTAL $24,337.72 $0.00 $24,337.72 PARKS & RECREATION FACILITIES PARKS & RECREATION $0.00 $0.00 $0.00 CIVIC CENTRE $28,290.17 $146.24 $28,436.41

TOTAL $28,290.17 $146.24 $28,436.41 VOLUNTEER FIREFIGHTERS $24,988.12 $0.00 $24,988.12 MAYOR & COUNCIL $5,712.06 $0.00 $5,712.06

TOTALS $214,665.05 $9,264.84 $223,929.89

OVERTIME INCLUDES:

PUBLIC WORKS/UTILITY: PLOW/SALT/SAND, ON CALL, WATER BUILD-UP ON DRIVEWAY, LOW WATER LEVELS, WATERMAIN BREAKS, EMERGENCY WATER SHUT OFF CIVIC CENTRE STAFF: SNOW REMOVAL BYLAW: APPROVED OT (OVERNIGHT PARKING)

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TOWN OF SACKVILLE

COUNCIL REPORT

Subject Area: January 2018 Liaison Councillor Report


Councillors: Michael Tower & Ron Aiken

Attachments: Financials to Dec. 31/17 as of February 5/18, By-Law Officer & Animal Control Report for January 2018.

- Financial Statements are included to the end of December 2017 as of February 5, 2018.

These statements represent 90 – 95% completion as we work towards finalization of the books for the 2017 Audit. There remains Year-end adjustment entries as well as balancing of our Assets and Liabilities to be completed. Small Surpluses continue to be projected in both General and Utility Budget.

- You can see from the General Operating Statement that all Departments exceeded their Budgeted Revenue Projections. On top of this there is additional Revenue from reserve fund transfers and funds from Infrastructure for Lorne Street as well as Gas Tax funding that will show up in the Audit. These Revenue’s will be offset exactly by Capital Expenses that will be transferred back to the operating Budget as Capital out of Revenue. Most Departments appear to be finishing the 2017 Budget year under projections. As noted in prior reports, this will allow us to transfer more funds from Lorne Street Phase 1 than were expected to Capital out of Revenue and reduce our borrowing needed for 2017.

- The Utility Operating Budget is on track for a very small surplus. Revenue once again is below projections but this should not be the case for the 2018 Budget as we expect an increase in Revenue from the rate increases but did not Budget a proportionate amount in total overall Revenue. Expenses are also looking at coming in overall under budget from Savings in the Transportation and Engineering Department. Finance will be over Budget Projections due to settlements of unconnected accounts that Council had agreed to in the year 2017.

- The Auditors are scheduled to be in from February 27th to March 2nd to complete the 2017 Audit and review of the Town’s books. The will look to prepare a final Audit and report at the April of May meeting of Council.

- In January the 2018 General Operating Budget was approved by Council setting the 2018 Tax Rate at $1.5600 per $100 of Residential Property Assessment and $2.3400 per $100 of Commercial Property Assessment. Water and Sewer Budget had previously been approved in December and provided for the 2nd year of 5 annual rate increases.

- Budget documents were sent off to the Province for Final approval and have been received back to the Town.

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- We continue to work with the Province on filing of reports and claim submission relative to our Lorne Street Phase 1 and 2 projects. As of December 31, 2017, we have now submitted claim 1 to 4 for Phase 1. Funds have been received for claim 1 to 3 with claim 4 outstanding in the amount of $1,157,587. This will bring our total claimed amount for Phase 1 of $3,834,960 which represents 95.4% ($4,020,785) of the total funding for Phase 1. Phase 2 claim 1 was also submitted for $18,869 of the total funding of $2,175,291. Phase 2 is just beginning as most expenses will take place in 2018.

- Water billing for the period of October to December 2017 went out on January 15, 2018 with a due date of February 14, 2018. This billing represents the final billing for the 2017 Audit with the revenue accrued back to the prior year. Public works will continue to work on the meter and MXU upgrades for those that did not read on this billing.

- We proceeded with Water and Sewer Shut off letters in September giving until October 25th to make full payments or set up sufficient payment arrangements. There was a total of 73 accounts that received shut offs for a total value of $69,883.69. As of February 6, 2018, we had collected $36,989.15 (52.9% of the total on the list ($32,745.30; 46.9% was collected as of December 1,2017)). During the month of February, we will be reviewing all whom made arrangements to pay and following up with those that need not meet those arrangements. To date no accounts have been shut off.

- Capital Borrowing application for 2018 Utility Capital Projects as well as interim funding for General Capital Projects will be heard on January 8, 2018. We were advised on January 16, 2018 that all projects were approved. Department Heads can now proceed with all 2018 Capital Projects. Capital out of Revenue Projects which are most General Capital Projects must be completed entirely before December 31, 2018. Borrowed projects have a 2-year life span which are the Utility and Fire Department projects.

- 2018 Dog Tags are now available at Town Hall. Proof of Rabies vaccinations must be provided at the time of purchase of the tag. Tags must be purchased by March 31, 2018 to avoid a late fee being charged. As of February 6th, we have sold 67 tags. In 2017 there were 367 total dog tags sold.

- By-Law Enforcement and Animal Control statistics for January are attached. The overnight parking ban is now in effect and By-Law Enforcement will be working many overnights in the coming months to enforce this. It should be noted that vehicles can be towed in addition to tickets issued.

Submitted By: Michael Beal, Treasurer

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TOWN OF SACKVILLESTATEMENT OF REVENUE & EXPENDITURES GENERAL GOVERNMENTAS OF DECEMBER 31, 2017 (AS OF FEB. 5/18)

(as of Dec 22) (as of Feb 5)YTD YTD BUDGET % OF

DEC. 31/17 DEC. 31/17 2017 BUDGET ___________ ___________ ___________ _________

REVENUE

FINANCE & ADMINISTRATION 10,009,722 10,014,754 9,947,493 100.7%PUBLIC WORKS 90,761 105,439 98,100 107.5%POLICE 365,635 365,635 350,459 104.3%FIRE 102,895 109,885 109,085 100.7%CORP PROJ, PROGRAM & TOURISM 79,436 76,534 38,250 200.1%PARKS & RECREATION FACILITIES 281,857 310,765 290,000 107.2%

------------------- ------------------- -------------------- ----------------TOTAL REVENUE 10,930,306 10,983,012 10,833,387 101.4%

------------------- ------------------- -------------------- ----------------

EXPENDITURES

FINANCE & ADMINISTRATION 1,583,733 1,728,139 1,755,113 98.5%CAPITAL OUT OF REVENUE (ESTIMATE) 1,280,000 850,000 150.6%RESERVE FUND TRANSFER - 0DEBT PAYMENTS 1,221,455 1,267,079 1,278,620 99.1%

ENG & PUBLIC WORKS 2,149,398 2,259,244 2,256,536 100.1%PARKS & RECREATION FACILITIES 762,022 874,834 918,467 95.2%POLICE 1,249,251 1,668,072 1,871,047 89.2%FIRE 784,589 842,720 838,487 100.5%COR. PROJ/TOURISM/PROGRAMMING 909,998 998,623 1,065,117 93.8% ------------------- ------------------- -------------------- ----------------TOTAL EXPENDITURES 8,660,445 10,918,711 10,833,387 100.8%

------------------ ------------------ ---------------- -------------

*** UNAUDITED AND UNADJUSTED

EXPENDITURE NORM 100.0%

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TOWN OF SACKVILLESTATEMENT OF REVENUE & EXPENDITURES UTILITY GOVERNMENTAS OF DECEMBER 31, 2017 (AS OF FEB. 5/18)

(as of Dec 22) (as of Feb 5)

YTD YTD BUDGET % OFDEC. 31/17 DEC. 31/17 2017 BUDGET

___________ ___________ ___________ _________

REVENUE

UTILITY REVENUE 1,466,828 1,848,985 1,885,210 98.1% ---------------------- ---------------------- -------------------- ---------------- 1,466,828 1,848,985 1,885,210 98.1%

TOTAL REVENUE ------------------ ------------------ --------------------- -----------------

EXPENDITURES

FINANCE & ADMINISTRATION 199,888 317,599 294,574 107.8%CAPITAL OUT OF REVENUE - RESERVE FUND TRANSFER 40,000 40,000 40,000 DEBT PAYMENTS 542,679 550,518 554,131 99.3%

PUBLIC WORKS 760,378 838,847 891,842 94.1%ENGINEERING 75,493 88,032 104,663 84.1%

------------------- ------------------- -------------------- ----------------TOTAL EXPENDITURES 1,618,438 1,834,996 1,885,210 97.3%

------------------ ------------------ ---------------- -------------

*** UNAUDITED AND UNADJUSTED

EXPENDITURE NORM 100.0%

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TOWN OF SACKVILLE2017 GENERAL CAPITAL

AS OF DECEMBER 31, 2017 (AS OF FEB. 02/18)

BUDGET (EXCL. HST)WITH NET PRE HST EXPENSES PERCENT

TYPE NAME OF ACCOUNT H.S.T. H.S.T. BUDGET 2017 BALANCE AVAILABLE

FINANCE DEPARTMENTC COMPUTERS TECH UPGRADE 40,000.00 1,645.41 38,354.59 4,971.82 33,382.77 87.0%

TOTAL FINANCE DEPARTMENT 40,000.00 1,645.41 38,354.59 4,971.82 33,382.77 87.0%

FIRE DEPARTMENTB BUNKER GEAR REPLACE 14,000.00 575.89 13,424.11 9,181.95 4,242.16 31.6%B FIREFIGHTING HOSE 25,000.00 1,028.38 23,971.62 23,971.62 100.0%

TOTAL FIRE DEPARTMENT 39,000.00 1,604.28 37,395.72 9,181.95 28,213.77 75.4%

TOURISMC HIGHWAY SIGNAGE 15,000.00 617.03 14,382.97 20,690.00 (6,307.03) -43.9%C ARTS WALL 40,000.00 1,645.41 38,354.59 40,894.85 (2,540.26) -6.6%C VIC IMPROVEMENTS 15,000.00 617.03 14,382.97 5,900.00 8,482.97 59.0%

TOTAL TOURISM 70,000.00 2,879.47 67,120.53 67,484.85 (364.32) -0.5%

RECREATION AND PARKS FACILITIESC NEW STORAGE FACILITY 300,000.00 12,340.59 287,659.41 337,555.32 (49,895.91) -17.3%C ARTICULATING BOOM 51,000.00 2,097.90 48,902.10 39,900.00 9,002.10 18.4%C EXIT 506 BEAUTIFICATION 20,000.00 822.71 19,177.29 20,025.21 (847.92) -4.4%C BEECH HILL/WATERFOWL 25,000.00 1,028.38 23,971.62 644.00 23,327.62 97.3%

TOTAL RECREATION AND PARKS 396,000.00 16,289.58 379,710.42 398,124.53 (18,414.11) -4.8%

PRIOR YEAR CAPITALB(2016) PUMPER/TANKER (FIRE) 400,000.00 16,454.12 383,545.88 383,545.88 100.0%

B(2015/6) OTHER FIRE 34,000.00 1,398.60 32,601.40 32,601.40 B(2016) LORNE ST. PHASE 1 (LT/900) 3,600,000.00 148,087.08 3,451,912.92 2,775,069.64 676,843.28 19.6%

OTHER CAPITAL (CANADA 150/LORNE ST LAND/GRANT FUNDS) 243,204.32

TOTAL MUNICIPAL BUILDING 4,034,000.00 133,730.49 3,900,269.51 3,018,273.96 881,995.55 22.6%

ENGINEERING AND PUBLIC WORKSC WHEATON LANE REPAIRS 15,000.00 617.03 14,382.97 4,509.00 9,873.97 68.7%C BUILDING REPAIRS 10,000.00 411.35 9,588.65 9,569.14 19.51 0.2%C KING STREET CULVERT 10,000.00 411.35 9,588.65 644.00 8,944.65 93.3%C SIDEWALK RENEWAL 25,000.00 1,028.38 23,971.62 23,971.62 100.0%C XWALK/TRAFFIC LIGHTS 35,000.00 1,439.74 33,560.26 31,750.00 1,810.26 5.4%C RESURFACING DOT HGHWYS 50,000.00 2,056.77 47,943.24 2,254.00 45,689.24 95.3%C LOADER REPLACEMENT 310,000.00 12,751.94 297,248.06 302,284.00 (5,035.94) -1.7%B LORNE ST. PHASE 2 (LT/725) 2,900,000.00 119,292.37 2,780,707.63 24,124.57 2,756,583.06 99.1%

TOTAL ENGINEERING AND PUBLIC WORK 3,355,000.00 138,008.93 3,216,991.07 375,134.71 2,841,856.36 88.3%

TOTAL CAPITAL 7,934,000.00 294,158.16 7,639,841.84 3,873,171.82 3,766,670.02

CAPITAL OUT OF REVENUE 961,000.00 (850/110)BORROWING AUTHORIZATIONS 6,973,000.00

NET HST 294,158.16 160,759.04 133,399.12 45.3%

GRAND TOTAL 7,934,000.00 4,033,930.86 3,900,069.14 49.2%

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TOWN OF SACKVILLE2017 UTILITY CAPITAL

AS OF DECEMBER 31, 2017 (AS OF FEB. 2/18)

BUDGETWITH NET PRE HST EXPENSES PERCENT

TYPE NAME OF ACCOUNT H.S.T. H.S.T. BUDGET 2017 BALANCE AVAILABLE

B (2016) W/S UPGRADES 91,000.00 3,743.31 87,256.69 87,256.69 100.0%B (2016) WATER METERS 23,000.00 946.11 22,053.89 22,053.89 (0.00) 0.0%B (2016) LORNE ST. PHASE 1 (LT/550) 1,800,000.00 74,043.54 1,725,956.46 2,085,822.37 (359,865.91) -20.9%

B BRIDGE ST. W/S/LIFT STN. 60,000.00 2,468.12 57,531.88 128,916.75 (71,384.87) -124.1%B WATER METER UPGRADE 100,000.00 4,113.53 95,886.47 77,383.12 18,503.35 19.3%B LIFT STATIONS 20,000.00 822.71 19,177.29 6,385.00 12,792.29 66.7%B WATER PLANT UPGRADE 60,000.00 2,468.12 57,531.88 61,164.65 (3,632.77) -6.3%

TOTAL CAPITAL 2,154,000.00 88,605.44 2,065,394.56 2,381,725.78 (316,331.22) -15.3%

CAPITAL OUT OF REVENUE - 2,154,000.00

NET H.S.T 88,605.44 102,100.96 (13,495.52) -15.2%

GRAND TOTAL 2,154,000.00 2,483,826.74 (329,826.74) -15.3%

*** Lorne Street Phase 1 Water/Sewer Portion had original Budget requested of $1,800,000. During hearing of Capital Borrowing Board, approved borrowing was granted of up to $1,800,000 of which $1,250,000 was short term and $550,000 was long term. $550,000 long term at 25% (infrustructure funding) allows for total project expenses of up to $2,200,000.

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By-Law Enforcement Report January 2018 Some of the activities which occurred in the Town of Sackville, By-Law Enforcement Department January 2018 are as follows: - 2 Court Appearances, - Service of Documents on behalf of the Town, - 2 Hr Parking Enforcement completed once, - Overnight parking completed 5 times, - Assists to: Public/Public Works /Fire Dept./ RCMP/Regional Service Commission (Total 15),

Occurrences Start Month New Completed End Month Dangerous or Unsightly 4 1 1 4 Preservation of Order 0 1 0 1 Traffic 0 7 4 3 Residential Waste 0 1 1 0 Animal 0 0 0 0

Traffic By-Law Violations Warnings Total Overnight Parking (Dec 1st – May 1st) 19 1 20 2 Hour Parking (8 am – 6pm) 2 0 2 Prohibited Parking 5 0 5 Handicap Parking 0 1 1 Parking on a Sidewalk 0 2 2

Summary; A total of 26 By-Law violations and 4 warnings have been issued. Occurrences: Total: 17, 12 completed, 5 outstanding. By- Law Violations Total: Jan 2018, 26 Violations Total: Jan 2018, 39 Respectfully Submitted, Brian Bell By-Law Enforcement Officer, Town of Sackville, NB.

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TOWN OF SACKVILLE

LIAISON COUNCIL REPORT

Subject Area: Tourism and Business Development


Councillors: Ron Aiken, Megan Mitton

Attachments: N/A

Background Details for January are below. It was a very busy month with many activities kicking off for 2018. Highlights/Initiatives:

• Our video promotion project continues to develop, all interviews have been held and

editing is now underway. We anticipate final videos in March.

• A Tourism Product Packaging Workshop was held on January 20th with seven people in attendance. It was a very productive workshop and we anticipate several packages resulting from it.

• A meeting to discuss the dates and content for the Bordertown Festival was held in January. It was decided to host the Festival on May 3 – 6, and applications for a subvention for artist related expenses will be accepted until February 15.

• Startup Sackville held a meeting in January and we are working on a potential launch event in March and a complete calendar of business support events for the year.

• We are busy working on the expanded version of the Visitor Guide, with several deadlines in February.

• The Regional Service Commission continues to work on developing a Regional Tourism Destination Marketing Organization for Southeast NB. Two meetings were held, and the next step will be to hire a facilitator to engage representation from tourism operators and help prepare an RFP for overall strategy to create an RDMO.

• We will be placing advertisements in Atlantic Business Magazine and The Business Xpansion Journal emphasizing that we are "A New Kind of Small Town", as well as our central location and excellent quality of living. We hope to attract young entrepreneurs and also to try to draw the attention of people who are thinking of moving or developing their industrial or manufacturing businesses.

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• We are working on developing the Canada 150+ related new poetry on poles project that will link the Canada 150 projects that were funded by the province. We will have updates as it progresses.

• The Manager is now on the Board of the Fundy Biosphere. The groups next meeting will be on February 8 here he Sackville.

• Planning continues for the 30th anniversary of the Waterfowl Park celebration which will be held on Saturday, June 9.

• The Manager will be attending a meeting to discuss Fundy Bay tourism prospects, including representatives from provincial and federal governments, to be held on February 9 in Amherst.

Submitted By:

Ron Kelly Spurles Manager of Tourism and Business Development

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TOWN OF SACKVILLE


Subject Area: Public Property and Facilities


Councillors: Liaison Councillors Mike Tower and Bruce Phinney

Attachments:

Engineering and Public Works

• The month of January was another busy month of winter control, with several snow events to deal with, which included plowing, salting and sanding streets and sidewalks. As well as, a couple of down town cleanups to deal with large snow banks and accumulated snow in our downtown area and narrow streets. Due to the abnormal temperature fluctuation in January we were busy dealing with both snow storms as well as rain to freezing rain conditions throughout the month.

• The utility department along with Public works staff completed the work on the construction of the new Bridge Street lift station throughout the month of January. The new lift station is now up and running and Town staff have placed concrete barriers in front of the station for the winter and will look to place permit bollards in front of the station in the spring.

• Utility department continues to work on water meter reads that were not obtained during the last meter read process and replaced and fixed several defective water meters as part of our ongoing water meter maintenance program.

• Due to the extreme cold weather that we experience in late December and January, the utility department had to deal with an additional 3 water main breaks in the month of January. The Town had difficulty locating one of these breaks and we would like to thank the residents for their assistance and patients related to this water main break.

• Due to the abnormal winter conditions that we have been experiencing this winter and the large amount of frost heave and the freezing and thawing conditions, the street sand roads are starting to experience pot holes. The public works department will be utilizing the hot patch match in the weeks to come, as weather permits, to be able to fill some of these pot holes.

• The Engineering department continued to work with Crandall Engineering Ltd on the EIA process of Phase II of the “Lorne Street Reconstruction and Storm Water Mitigation project”. All questions and answers, along with required information has been submitted to the DELG and we are waiting for final comments and approval from them regarding the EIA. The Town is expected to schedule a public meeting to present the final design concept to the public in the weeks to come.

• The engineering and Public Works department continued to work with Maritech and their electrician during the month of January to complete the necessary electrical requirements for the building. We expect to be complete and ready for final hookup by NB Power the second week of February.

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• The engineering department worked on two half ton truck tenders during the month of January for both the Public Works and Parks and Facilities departments. The tenders were closed and evaluated during the month of January, with the details and a recommendation being submitted to council for their consideration during the February 5th Discussion Group meeting. A motion will be coming forward during this regular council meeting.

• The Engineering and Public Works department have been evaluating various options to be able to deal with the unexpected repairs to front axle of the 2010 rubber wheeled excavator over the month of January. Details of various options along with a recommendation were presented to council for their consideration during the February 5th discussion group meeting. A motion will be coming forward during this regular council meeting.

Tantramar Veterans Memorial Civic Center

• As part of the Capital budget for facilities maintenance on all town owned buildings, the Civic Centre was scheduled to have a compressor overhaul completed on Compressor # 1 in 2018. Staff have worked with contractors in the region to quote this work and were able to obtain the lowest price from CIMCO Refrigeration, who installed our compressors and have done all the maintenance on the plant since it was new. A motion will be coming forward during this regular council meeting.

• The second half of the Wayne Hicks Classic Hockey tournament for Atom and Pee Wee aged players was played Feb 1st to the 4th, even though the weather did not cooperate the tournament still went off smoothly, a big thanks to all the volunteers that make these events happen.

• The Mount Allison Woman’s Varsity Hockey Team have finished their season and will be using the ice for the next couple of weeks to do some recruiting and give the players some pick up hockey time.

• The Titan Boys will be hosting the High School hockey provincials from March 23rd to the 25th, currently our Titans are ranked #1 in their league. There are a few home games left come out and support the Titans while they make a run for the provincial championship.

• There was a tragedy in Fernie BC due to an ammonia leek from the ice plant in 2017, so town staff are taking precautions to protect our staff and contractors. We are currently in the proceeds of installing additional alarms and blue flashing light that are connected directly to the ammonia sensor. These lights and alarms will indicate to staff and the public to evacuate the building. Once installation is completed an S.O.P will be put in place and shared with all the current users of the arena as well as staff.

• The fireman’s winter carnival is scheduled for Feb 24th, come out and support our Fire Department, fun for all ages.

• Public skates are held Monday, Wednesday, Thursday, and Friday from 12:00pm-1:30pm

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Municipal Parks

• The public should use extreme caution when using the waterways in the town as the weather has been fluctuating so often there has been open water several times this winter. Just a reminder a minimum of four inched of clear ice for pedestrian use and twelve inches for machines like ATV’s or Snowmobiles.

• The trails in all the parks have been experiencing icy conditions please use caution when out in the parks, ice grippers when walking on icy tails may be beneficial.

• Staff are planning for spring maintenance, as well as, several additional projects within the Parks and facilities department throughout 2018.

• Parks staff’s time is limited in the parks this time of year, however they are still out whenever time permits to empty garbage and inspect the parks.

Submitted By: ______Dwayne Acton, Town Engineer________________

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TOWN OF SACKVILLE


Subject Area: Recreation Programs and Events


Councillors: Allison Butcher and Bruce Phinney

Attachments: N/A

Background: The Recreation Programs and Events Liaison Council met on January 29, 2018. Highlights and Initiatives:

• All our regular winter programming is now underway.

• The Department has hired 5 student Trailblazer coordinators. We would like to welcome

Griffin Quigley, Ehsan Noori, Lisa Hanselmann, Dallas Steen and Molly MacMillan to the team!

• Sackville Sports Wall of Fame nominations have been received and the Sackville Sports Wall of Fame Board of Directors will announce the 2018 inductees soon.

• That Annual Sports Recognition Night took place on January 25th after a storm delay. Over 100 local athletes and coaches were recognized for their efforts at the provincial level or higher in 2017

• The 11th Annual Winterfest is scheduled for February 8-11, 2018 and the full event schedule has been distributed through the schools, daycares and in local businesses. It can also be found online at Sackville.com. Those on social media can find the 11th Annual Sackville Winterfest event on Facebook to stay up-to-date!

• A full schedule of March Break activities is being planned for the week of March 5th. Full schedule will be sent home through schools and daycares soon.

• Roller Derby will be coming to Sackville in the Spring! Stay tuned for details!

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• Staff met with the Age Friendly Initiative group, and Council can expect an update from the group in March as they work towards Sackville being recognized as an Age Friendly Community by the province.

• A small committee has been struck to help with our recreation master planning process. The committee includes senior, youth, Mount Allison, sports and trails representation.

• Community Development Grant applications have been evaluated and were presented to Council at the Special Meeting on February 5, 2018. A motion to award the grants to a variety of groups and organizations will follow the report.

Library Report At the time of writing, staff did not receive an update from the library. We can expect a thorough update from them for the March meeting. Respectively Submitted by: Matt Pryde Manager of Recreation Programs and Events

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TOWN OF SACKVILLE

COUNCIL REPORT

Subject Area: Public Safety


Councillors: Joyce O’Neil & Andrew Black

Attachments: 2017 Sackville Fire & Rescue Stats Report.

On February 1st, Chief Bowser and Sgt. Gagne met with the Liaison Councilors for Public Safety and provided them with an overview of various highlights and activities within Public Safety during the past month: Fire /EMO Services: Sackville Fire & Rescue responded to 12 calls for service in the month of January. They included: 2-motor vehicle collisions, 2-commercial fire alarms, 2-rubbish fires, 1- request for assistance from Ambulance, New Brunswick, 1-flu fire, 1-carbon monoxide alarm, 1-smell of smoke in a residence, 1-utility pole fire and 1-natural gas leak. The calls for service to-date in 2018 are down 16 calls compared to the same timeframe in 2017. The first meeting of the year allows for changes in the Company officers, as well as other officers in the Department. Nominations and voting occurred for each position, which allowed members to decline a position or for someone who has an interest in a certain area, to step into a new role. The line-up is as follows:

Deputy Chief of Operations: Mike Green. Deputy Chief of Training: Walter Allen. Company # 1: Captain-Don Fillmore; Lieutenant-Randy Clare. Company # 2: Captain-James Estabrooks: Lieutenant-Travis Thurston. Company # 3: Captain-Gordon Brooks; Lieutenant-Shawn Phinney. Aerial Company: Captain-Eddie Cole; Lieutenant-Adam Stiles. Rescue Company: Captain-David Weir: Lieutenant-David Sears.

Training sessions that took place in the month of January were: Sgt. Gagne from the R.C.M.P.gave a presentation to our Fire Dept. personnel on various topics, which included, health and safety with a focus on driving behavior. This presentation was very informative and well received by the members. The members also conducted station and equipment checks to ensure all our equipment remains in a state of readiness. Mark your calendars, the 109th Firemen’s Winter Carnival is scheduled for Saturday, February 24th at the Tantramar Veteran’s Memorial Civic Center. The Carnival theme this year is “Emergency Services”. Everyone is invited to join in the fun as costumed participants compete for the many prizes awarded by the judges. Doors open at 6 pm; judging takes place between 6:30-8:30 pm. Admission is only 50¢ per person. This community event, organized every year by our volunteer firefighters, encourages children, adults and families to dress up in costumes and come out for an evening of skating.

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The firefighters continue to cook pancakes for the children to enjoy on Tuesday mornings as part of the breakfast program at Salem Elementary School. Our firefighters have designed a new 2018 calendar, which includes pictures of our current apparatus, training evolutions and our current and former fire station. These calendars can be purchased from any of our firefighters for $5.00 each with all proceeds going to enhance our Fire Prevention program within the community. As always, I would like to remind all residents of Sackville to make sure that they have a basic emergency kit prepared to last 72 hours, in the event of an emergency. Things that should be in this kit are: two liters of water per person/day, food that won’t spoil, such as canned food, energy bars and dried foods (remember to replace the food and water once a year). Other items that should be included are: a manual can opener, flashlight and batteries and a first aid kit.

Sackville Fire & Rescue responded to 163 calls for service in 2017. The calls for service were up 27 calls from 2016. Below is an overview of the various types of incidents requiring a Fire & Rescue response: Commercial / Residential Fire Alarms-45 Motor Vehicle Collisions-34 Utility Pole Fires-14 Smoke in Commercial / Residential Properties-11 Rubbish Fire-8 Assist Ambulance New Brunswick-7 Structure Fires-7 Flu Fires-7 Assist R.C.M.P-6 Kitchen Fires-6 Vehicle Fires-4 Grass Fires-4 Mutual Aid Request-2 Natural Gas Smell/Leak-2 Carbon Monoxide Alarms-2 Carbon Monoxide Smell/Leak-2 Person Trapped in an Elevator-1 Water Rescue-1

The below is a breakdown of the areas responded to within our 100sq/km jurisdiction: In-Town – 114 Calls – (69.94%) Out-of-Town – 26 Calls – (15.96%) Highway (Motor Vehicle Collisions) – 21 Calls – (12.88%) Mutual Aid Request – 2 Calls – (1.22%)

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Police Services: Highlights/Initiatives: Continuing the trend, call volumes in January were comparable to last year, and consistent with last month. Reported property crimes in the Town have also been decreasing. There were 9 Street Checks which are a way of documenting suspicious people or criminals in the area. Again, an analysis of calls for service doesn’t identify any crime trends or patterns. Foot patrols (13) were some of the proactive efforts to increase visibility and deter late night liquor related activity. There were many school visits at 20 (this excludes CPO activities). There was a notable call for service that was initiated through a civilian calling in a suspicious male outside some private residences. The resulting investigation is seeing a known offender being charged with voyeurism. The CPO and some members were working on inter-agency planning and response to mental health issues at Mount Allison as well as Marshview. At the request and coordination of the Fire Chief, Sgt. Gagné gave a presentation to the Fire Dept staff related to various health and safety issues with a focus on driving behaviours. See attached CPO for further breakdown of his work. Submitted By: Fire Chief, Craig Bowser and Sgt. Gagne.

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MONTHLY REPORT January 2018

Jean-Francois LeBlanc, CPO SACKVILLE RCMP, South-East District RSC7

[email protected]

SCHOOLS Mount Allison University - Occasional visits to Mount Allison Student Union and as well as the facilities management office and student life office. Did help facilitate a Violent Threat Risk Assessment on a student. Tantramar Regional High School – Attended the school regularly for visits and socializing with the students. Marshview Middle School – Attended the school regularly for visits and socializing with the students. Salem Elementary – Attended the school regularly for visits and socializing time with students.

COMMUNITY

- Keeping the usual visits to the hospital, addiction services, school councillors to maintain a relationship with them as they are my Diversion Committees.

- Positive Tickets – None issued in January. - Continuous work with MADD Canada. Still looking for Sackville volunteers. - Organizer of the Cops and Kids Leadership Camp. Again, 35-40 students from the

Sackville area will be attending the Tim Hortons camp on March 22-25th, 2018.

COMMITTEES

- Crime Stoppers – Sackville RCMP Liaison – Helping members for organizing related activities and fund raisers in the Sackville area.

- Block Parent Program (12 active Block Parents in Sackville) – Block Parent Coordinator – Responsible for all applications and keeping the criminal back ground checks up to date and issuing all related material.

- LINK Program Committee – Responsible for the Tantramar area, keeping the helping tree updated and promote the Helping Tree.

- Community Health Advisory Committee of Marshview Middle School – Committee consist of a group of students, teachers and parents, gets together once in a while to discuss the future of Marshview kids and their mental health access. I am part of the committee in case I can help refer kids that are at risk more than other.

- Youth and Adult Diversion Committee – Responsible as the coordinator in entering the youths and adults into the diversion committee.

- Access to Mental Health Committee at the Mount Allison University – A regular committee member to answer any questions anyone might have on the law side of the

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mailto:[email protected]

Mental Health Act. Also possibly able to work with students that are more at risk of causing future problems in Sackville.

- Mothers Against Drunk Driving – Lisaison between MADD and the RCMP in Sackville to organize different activities such as Project Red Ribbon, fundraiser BBQs, etc.

TRAINING / ADMINISTRATIVE

ACTIVE ADULT FILES: 3 ACTIVE YOUTH FILES: 4 INFORMAL DISCUSSIONS WITH YOUTH, PARENTS/GUARDIANS: 7

- One case of Firearms Act going through the Adult Diversion Program. - One case of Off Road Vehicle Act going through the Adult Diversion Program. - One case of Assault going through the Adult Diversion Program. - Two cases of shoplifting going through the Youth Diversion Program.

Number of PRESENTATIONS/WORKSHOPS: 1

- Did one presentation to a group of Marshview Middle School students on the illegal usage of Cannabis and Alcohol.

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TOWN OF SACKVILLE


Subject Area: Policy/By-Law


Councillors: Councillor Bill Evans and Councillor Andrew Black Attachments: First Page of By-Law No. 260, Town of Sackville Municipal Emergency Planning By-Law

BACKGROUND REPORT: The Policy/By-Law Liaison Group met on January 18, 2018. It was noted that Council passed third and final reading of By-Law No. 259, Town of Sackville Municipal Emergency Planning By-Law at the January 2018 Regular Council Meeting. Since first bringing this By-Law to Council for consideration, the New Local Governance Act has come into effect and therefore the By-Law needs to refer to that Act rather than the former Municipalities Act. The change has been made to refer to the Local Governance Act and the By-Law has been given a new number. The meeting group also discussed some suggestions regarding the Municipal Heritage Grant Program Criteria/Guidelines. Those suggestions will now be taken back to the Heritage Board for additional review. The Policy/By-Law Liaison Group also are in the process of a complete review of By-Law No. 231, A By-Law to Regulate Street Traffic which will continue over the next few months. A motion will be coming forward at the Regular Council Meeting of February 12, 2018 for Council to consider passing first reading. Respectively Submitted by Donna Beal and Stacey Hicks Clerk’s Office

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BY-LAW NO. 260 TOWN OF SACKVILLE

MUNICIPAL EMERGENCY PLANNING BY-LAW

The Council of the Town of Sackville, under the authority vested in it by the Emergency Measures Act. R.S.N.B. 2011, c 147, Regulations thereunder and by Section 7 (1) of the Municipalities Act, R.S.N.B. 1973, c. M-22, and amendments thereto, enacts as follows: and the Regulations thereunder and by Section 10 (1) of the Local Governance Act, R.S.N.B. 2017, ch. 18, and amendments thereto, enacts as follows: Definitions

1. In this By-Law:

“Coordinator” means the Coordinator of the Municipal Emergency Measures Organization (MEMO) for the Town of Sackville.

“Disaster” means any real or anticipated occurrence such as disease, pestilence, fire, flood, tempest, explosion, enemy attack or sabotage, which endangers property, the environment or the health, safety or welfare of the civil population. “Emergency” means a present or imminent event in respect of which the Minister or Municipality believes prompt coordination of action or regulation of persons or property, must be undertaken to protect property, the environment or the health, safety or welfare of the civil population. “Emergency Response Plan” (ERP) means a plan adopted by Council of the Town of Sackville providing for the betterment of a State of Local Emergency. “Organization” means the Municipal Emergency Measures Organization established pursuant to the Emergency Response Plan. “State of Local Emergency” (SOLE) means a state of local emergency declared by the Town, pursuant to Subsection 10 (2) of the New Brunswick Emergency Measures Act, or renewed pursuant to Subsection 18 (2) of the same Act. The state of local emergency declaration is made when there is a present or imminent event that endangers or is likely to endanger the health, safety or welfare of persons, property or environment within the Town that cannot be controlled by the normal use of services and resources of the Town and is declared as such by the Council. (See Appendix “A”)

The Coordinator 2 (1) The Council shall appoint a Coordinator, who shall chair the Municipal Emergency Operations Group (MEOG) of the Organization.

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DRAFT CONSOLIDATION BY-LAW NO. 261

A BY-LAW RELATING TO COUNCIL REMUNERATION

Be it enacted by the Council of the Town of Sackville under the authority vested in it under Section 49 of the Local Governance Act, R.S.N.B., 2017, c. 18, as follows:

DEFINITION 1. In this by-law

“per diem” means an amount of money paid to the Mayor and Council in addition to their salary while they are out of Town on Council related business.

REMUNERATION OF COUNCIL

2.1 The Mayor shall be paid an annual salary of $9,589.84 (taxable portion) and an annual allowance of $4,794.92 (non-taxable portion) for incidental expenses, for a total of $14,384.76, to the discharge of the duties of the Mayor; the amount being payable in equal bi-weekly installments.

2.2 The Deputy Mayor shall be paid an annual salary of $5,676.84 (taxable portion) and an

annual allowance of $2,838.42 (non-taxable portion) for incidental expenses, for a total of $8,515.26, to the discharge of the duties of the Deputy Mayor; the amounts being payable in equal bi-weekly installments.

2.3 Each Councillor shall be paid an annual salary of $5,037.24 (taxable portion) and an

annual allowance of $2,518.62 (non-taxable portion) for incidental expenses, for a total of $7,555.86, to the discharge of the duties of a Councillor; the amounts being payable in equal bi-weekly installments.

2.4 On the first day of January, 2019 and on the first day of January in each and every year

thereafter, the salaries and allowances set out in paragraphs 2.1 to 2.3 shall be adjusted by an amount equal to 90% of the average increase in the Consumer Price Index (CPI) for New Brunswick recorded for the immediately preceding calendar year not to exceed 3%.

2.5 Each Mayor, Deputy Mayor and Councillor shall be permitted to join the Town of

Sackville’s Life, Health & Dental plan in accordance with our carriers rules and regulations. If a Member of Council so chooses not to become a member of the Town’s plan, they will be permitted to receive re-imbursement of premiums paid, by the member, to their private carrier (excluding deductibles paid for drugs, dental, etc.) up to a maximum annual cost of the Town’s Life, Health and Dental plan.

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PER DIEM & EXPENSE REIMBURSEMENT

3.1 Members of Town Council will be paid a per diem rate of $100.00 per day, while out of

Town on Council related business. 3.2 In addition, per diems may be granted to a member of the Council who performs some

function above and beyond the call of duty. Approval for this type of per diem must be made by resolution of Council.

3.3 The Mayor shall be responsible for the fair and equitable management of Councillor

remuneration and allowances. The Deputy Mayor shall be responsible for the fair and equitable management of the Mayor remuneration and allowances.

3.4 Members of Council are eligible to claim for the cost of operating their personal vehicle

if they are out of Town on Council business. This will be paid at the rate as per “Appendix 1”

3.5 The Council shall approve Travel Expense Rates as listed in “Appendix 1” for the Mayor

and Council (i.e. travel, training, per diem, etc.) and the Appendix may be amended at any time by resolution of Council.

3.6 Council must approve in advance the Mayor and Council’s attendance at conferences,

which must be done at a Regular Council meeting, and is subject to the availability of funds. The Mayor may approve attendance at other municipally related meetings from time to time.

3.7 For the purposes of this Bylaw, a conference is defined as a gathering that meets both of

the following two criteria: a) it involves pre-registration, and; b) the total cost of attendance is at least $500.00 per person, including registration, travel, accommodations, meals and per diem.

3.8 For purposes of accountability, an Annual Expense Report (as per Appendix 2”) will be

completed on an ongoing basis and posted as a Public Report.

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REPEAL PROVISIONS 4.1 By-Law No. 196, A By-Law Relating to Council Remuneration and all amendments

thereto, are hereby repealed. Town of Sackville Policy No. 01/99, Councillors Per Diem, Mileage and Conference Attendance is hereby repealed.

This by-law comes into effect on the date of its enactment. Read a first time this day of February, 2018. Read a second time this day of March, 2018. Read a third time and passed Council on this day of March, 2018. Mayor Clerk

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APPENDIX 1 - TRAVEL EXPENSE RATES

The following amounts are the expense rates for claiming expenses for the stated purpose, which may be amended at any time by resolution of Council;

Mileage $0.38 / km (per Google map Breakfast $10.00 Lunch $15.00 Supper $25.00 Incidentals $11.00 when away from Town for more

than four hours in the day.

*Note 1. Where meals are provided as part of the conference or meeting,

individuals will be eligible to claim up to 50% of the allowance for that meal. (ie. Breakfast - $10.00 – if meal provided, eligible to claim $5.00)

2. The distance to be reimbursed for use of personal vehicles to travel to conferences or meetings shall be calculated and submitted as per Google Maps. In addition to the distance from Town Hall to the required location, individuals will be permitted to submit an additional claim for Local travel during this period of up to 5% of the total kilometers to / from Town Hall and the required location.

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APPENDIX 2 - TOWN OF SACKVILLE – COUNCIL EXPENSE REPORT NAME SALARY PER DIEM MILEAGE EXPENSES TOTAL (Meals) Mayor John Higham Deputy Mayor Ron Aiken Councillors: Allison Butcher Andrew Black Bill Evans Megan Mitton Joyce O’Neil Bruce Phinney Mike Tower

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APPENDIX 3-TOWN OF SACKVILLE – COUNCIL MEETING ATTENDANCE NAME REGULAR COUNCIL SPECIAL COUNCIL LIAISON Mayor John Higham Deputy Mayor Ron Aiken Councillors: Allison Butcher Andrew Black Bill Evans Megan Mitton Joyce O’Neil Bruce Phinney Mike Tower

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TOWN OF SACKVILLE

COUNCIL REPORT

Subject Area: Personnel


Councillors: Mayor John Higham, Deputy Mayor Joyce O’Neil, Coun Bill Evans

Attachments: - N/A

The following is an overview of recent highlights and initiatives for the month of December; Council Liaison meeting was held on February 2, 2018. Liaison members reviewed the final draft of the Council Remuneration Bylaw in preparation for Council’s consideration at the Regular Council meeting in February. Liaison members also discussed the matter of Councillor attendance at the Annual FCM Conference with the intent to advance a motion to authorize such in February. This years conference is in Halifax. As of the last pay period in January there were 38 permanent employees and 3 temporary employees (Crossing Guards, and Recreation). Two outstanding matters in Labour Relations relating to vacancies have been referred to arbitration. Robert Breen has been confirmed as the Arbitrator. A date for the hearing has not yet been confirmed. Submitted By: Phil Handrahan, CAO

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TOWN OF SACKVILLE


Subject Area: Corporate Affairs and Strategic Development

Meeting Date: February 12, 2018 Councillors: Allison Butcher and Megan Mitton

Attachments: N/A

Background: The Corporate Affairs and Strategic Development Liaison Group met on January 24, 2018. Highlights and Initiatives:

• Our land use and functional planning study for Exit 506 continues to progress which is

being led by Ekistics Planning and Design. We are very pleased with the level of community engagement on this study – the online survey that launched in December had 409 submissions! The consulting team will be presenting the draft plan at a public meeting scheduled for February 7, 2018.

• Staff continue to assist the Engineering and Public Works Department with the land assembly process pertaining to Phase II of our Lorne Street Stormwater Mitigation Project. The Environmental Impact Assessment process is nearing completion, and pending the Issuance of a Certificate of Determination by the Minister, staff will be proceeding with a public meeting regarding the design of the stormwater retention ponds.

• Staff were pleased to attend and present at the January 20, 2018 Tantramar Climate

Change Collaborative meeting that was held at the Maritime United Church Conference Centre. The session, focused on reducing flood risk, included presentations from the Université de Moncton, Ducks Unlimited, Nature NB, EOS Eco Energy and the Town of Sackville. EMO NB and NS were also in attendance. Overall, the session was interesting and timely, and was very well attended.

• As noted at the January meeting, throughout the 2018 winter semester at Mount Allison University, we will be working with students enrolled in GENV 4521 Geography and Environment class being instructed by Dr. Kristen Lowitt. The students will be providing some assistance with civic engagement and to help us see/understand what other municipalities are doing to get people interested in municipal government. The research projects are now underway.

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• Staff have been participating in the start-up of a Regional Tourism Destination Marketing Organization (RDMO) that is being explored by the Southeast Regional Service Commission. Staff are part of a municipal tourism group tasked with getting the initiative off the ground. The group includes representatives from the City of Moncton, City of Dieppe, Town of Riverview, Town of Shediac and Town of Sackville.

• As part of our Strategic Plan reporting process, staff will be releasing a new annual resident’s survey in the coming weeks. The new survey is meant obtain feedback on our various service delivery areas. The survey will be featured on our website, and will be distributed via our social media channels, as well as other means in an effort to reach residents of all ages.

• As presented during the February 5, 2018 Special Meeting, the advocacy group Save Our Trains in Northern New Brunswick released the report, Riding the Ocean’s Next Wave: A Proposal for VIA Rail Canada’s Maritime Service back in August 2017. The Ocean, referring to VIA Rail’s Halifax-Montreal. The report was prepared by transportation consultant Greg Gormick, and provides a comprehensive proposal to restore service in Northern New Brunswick and improve service throughout the Atlantic region with strategic investments (ranging from track upgrades, infrastructure and rolling stock, along with leadership) in an effort to revitalize passenger rail service and increase the economic viability of the Ocean service. A motion to support the initiative, by way of a letter to the Minister of Transport, will be presented at the Regular Meeting.

• The Community Partnerships Working Group last met on December 5, 2017. The next meeting has yet to be scheduled but is anticipated for February 2018. Heritage

• The Heritage Board last met on December 19, 2017. Council met recently to review potential by-law changes, as well as other administrative procedures and future appointments.

Respectfully Submitted by: Jamie Burke Senior Manager of Corporate Projects

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