Created by Cola Benefits Office 1

USC Leave Policies

Presented by Dora WoodrowBenefits ManagerSchool of Medicine

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Qualifications for Paid Leave

Employee must be in a qualified benefits eligible position

Research grant employees must be eligible for earned leave in accordance with the grant agreement

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Types of Qualified Paid Leave

Annual Sick Holiday Other Leave with pay

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Annual Leave

http://hr.sc.edu/policies/hr103.pdf

Accrual 1 - 10 years: 15 days a calendar year =

9.38 hours a month 11 years plus: an additional 1 ¼ day

increase for each year Usage

May use up to 30 days of annual leave in a calendar year

Department approval required

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Annual Leave

Carry-over Maximum 45 days will be carried forward

to the next year (at the end of the calendar year)

Donation to Leave Pool Maximum of ½ of your accrued leave

each year May not be designated to a specific

individual

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Sick leave

http://hr.sc.edu/policies/hr106.pdf

Accrual 15 days per calendar year = 9.38 hours a

month

Usage May use up to 10 days of sick leave to care for

an immediate family member Sick Leave in excess of 10 days requires HR

approval Leave taken pursuant to this policy may qualify

as FMLA leave and, if so, will run concurrently.

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Sick Leave

Carry-over Maximum 180 days will be carried

forward to the next year (at the end of the calendar year)

Donation to Leave Pool Maximum of ½ of your accrued leave

each year May not be designated to a specific

individual

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Paid Holiday

http://hr.sc.edu/policies/hr115.pdf 12 paid holidays

Observance of paid holiday may differ within School of Medicine departments (Check with HR for observance schedule)

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Other Leave with Pay

http://hr.sc.edu/policies/hr109.pdf Military Disaster services Blood/Bone Marrow/Organ Donations Court (Jury) Leave Bereavement Other

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Military Leave with Pay

http://hr.sc.edu/policies/hr109.pdf For National Guard or Reserve Armed

Forces called to active duty 15 days: Active Duty Training Additional 30 days: For Emergency

deployment purposes Long Term Military Leave

May use 45 days of annual leave May use 90 days of sick leave Used annually

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Military Leave with Pay

http://hr.sc.edu/policies/hr109.pdf

Long Term Military Leave (Up to 5 years)

Must be part of Operation Enduring Freedom or Operation Noble Eagle

May use 45 days of annual leave each year

May use 90 days of sick leave each year Must be returned to active payroll status

each year

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Disaster Services

http://hr.sc.edu/policies/hr109.pdf

For American Red Cross Volunteers May use 10 days as paid leave per

calendar year Requires HR approval

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Blood Donations

http://hr.sc.edu/policies/hr109.pdf

Employees are permitted to donate blood during normal working hours without being charged leave.

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Bone Marrow Donation

http://hr.sc.edu/policies/hr109.pdf Employees may use up to 40 hours of

leave with pay to donate Bone Marrow

May require physician/medical documentation and certification

Requires HR approval

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Organ Donation

http://hr.sc.edu/policies/hr109.pdf Employees may use up to 30 days of

leave with pay

May require physician/medical documentation and certification

Requires HR approval

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Court (Jury) Leave

http://hr.sc.edu/policies/hr109.pdf Employee summoned to court or jury

duty will be granted leave with pay

Important: See policy for additional requirements and qualifications

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Bereavement Leave

http://hr.sc.edu/policies/hr109.pdf Employee is granted up to 3 days

with pay for death of an immediate family member

Important: See policy for definition of immediate family member and additional requirements.

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Other Paid Leave

Please refer to leave policy

http://hr.sc.edu/policies/hr109.pdf

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Family Medical Leave Act (FMLA)

http://hr.sc.edu/policies/hr107.pdf Eligibility

Must have been employed with the University for a minimum of 12 consecutive months

Worked at least 1,250 hours Qualification

Serious health condition Self Immediate Family Member

Your Spouse, Your Dependent Child, or Your Parents

Birth or adoption of child

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Family Medical Leave Act (FMLA)

http://hr.sc.edu/policies/hr107.pdf Entitlement

12 weeks per calendar year 26 weeks for injuries and/or illness

related to military service

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FMLA Forms

http://hr.sc.edu/forms.html P-83 Application for Leave P-75 Application for Disability

Leave Family FMLA Certification

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Leave Pool Transfer

http://hr.sc.edu/policies/hr110.pdf Eligibility

Must in a qualified benefits eligible position Qualification

Must have a medical emergency that would result in a leave without pay status for a minimum of 30 days

Must exhausted all earned sick/annual leave

Not for Birth or adoption of child or Workers Compensation

Requires HR approval

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Eligibility for LWOP

Employee must be in a qualified benefits eligible position

Research grant employees must be eligible for earned leave in accordance with the grant agreement

LWOP has implications for benefits

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Types of Leave without Pay

Medical Educational/Sabbatical Personal

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Medical LWOP

http://hr.sc.edu/policies/hr112.pdf When an employee exhausts all

earned leave Personal illness or injury

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Educational and Sabbatical LWOP

http://hr.sc.edu/policies/hr121.pdf Permanent employees of the

University of South Carolina are eligible to request educational leave

Requires HR approval Sabbatical Leave: refer to faculty

manual

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Personal LWOP

http://hr.sc.edu/policies/hr112.pdf Written request for more than ten

days of personal leave without pay

Requires HR approval

Less than 10 days must be reported through ITAMS

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