culpeper county public schools technology plan...

Culpeper County Public Schools

Technology Plan

2011‐2015 Revised per Virginia Department of Education request June, 2014

Revisions cover 2014‐2016

Addendum added per VDOE request on December

14, 2015 covering 2015‐2017


450 Radio Lane

Culpeper, VA. 22701

2 Culpeper County Public Schools Technology Plan

2011‐2015 Technology Planning Committee

Robert Hauman, Exec. Director of Curriculum, Instruction, and Technology and Parent

Angela Neely, Exec. Director of Special Education

Jeff Dietz, Culpeper High School Principal and Parent

Sherri Harkness, Floyd T. Binns Middle School Principal

Susan Bridges, A. G. Richardson Elementary Principal and Parent

Cathy Lee, Culpeper Middle School Assistant Principal

Michelle Metzgar, Emerald Hill Elementary Assistant Principal and Parent

Jack Glick, Division Testing and Instruction Technology Specialist

Heather Glick, Instructional Technology Resource Teacher

Cathy Uribe, Instructional Technology Resource Teacher

Heather O’Brien, Instructional Technology Resource Teacher and Parent

Jim Dugger, Instructional Technology Resource Teacher and Parent

Dave McDonald, Instructional Technology Resource Teacher

Mark Callahan, Instructional Technology Resource Teacher and Parent

Angela Fiscus, Instructional Technology Resource Teacher

Maria Weiss, Network Engineer and Parent

Gene Beamer, Network Administrator

Donovan O’Brien, High School Teacher

Ashley Atherton, Elementary Teacher

Sarah Say, Elementary Teacher

Kristin Vance, Parent

Beth Romeo, Parent


2015‐2017 Technology Task Force:

Randi Richards‐Lutz, Director of Career and Technical Education and Technology and Parent

Angela Neely, Exec. Director of Special Education

Jeff Dietz, Culpeper High School Principal and Parent

Sherri Harkness, Floyd T. Binns Middle School Principal

Susan Bridges, A. G. Richardson Elementary Principal

Michelle Metzgar, Emerald Hill Elementary Assistant Principal and Parent

Heather Glick, Instructional Technology Resource Teacher and Parent

Jim Dugger, Instructional Technology Resource Teacher and Parent

Karen Dugger, Instructional Technology Resource Teacher and Parent

Heather O’Brien, Instructional Technology Resource Teacher and Parent

Mark Callahan, Division Testing and Instruction Technology Specialist and Parent

Andrea Kilby, Pearl Sample Elementary School Assistant Principal and Parent

Maria Weiss, Network Engineer and Parent

Susan Clark, Technology Applications Support Administrator and Parent

Dr. Tony Brads, Superintendent

Bret Wortman, Parent

Temple Leavell, Parent


Table of Contents

Executive Summary

5

Division’s Vision, Mission, Values, & Goals 6 Summary of Process 8 Goals and Objectives 10 Appendix A 16 Appendix B 22 Appendix C 31 Appendix D 36


Executive Summary

Culpeper County Public Schools strives to put student achievement and the acquisition

of 21st Century Skills at the forefront of everything we do. Six of the eleven school board

goals deal directly or indirectly with technology and 21st Century skills. It is this emphasis

that has led our district to create a technology plan that provides us with a clear path into

the future while providing the flexibility to adapt to our rapidly changing needs.

The committee realizes that technology and its use is not the end all and be all of 21st

Century skills; but rather, it is a tool that can be used to help students to access information,

develop ideas, and produce work that exemplifies the skills and knowledge they will need

heading into the future. It is because of this understanding that we have fully adopted the

technology plan framework modeled in the Educational Technology Plan for Virginia (2010‐

2015, Addendum 2015‐2017). On this framework we have built a plan that combines both

state and local goals to help infuse our curriculum with diverse technology experiences to

better prepare our students for the future.


Culpeper County Public Schools Vision and Mission Statement

Our Vision: In Culpeper County Public Schools, every student will be inspired, empowered, and educated for success.

Our Mission: Our mission is to equip and motivate all learners to maximize their potential.

Our Belief Statement:

We believe our mission can best be achieved by

partnering with families and the community; addressing the intellectual, emotional, social and physical needs of the learner; valuing hard work and honesty; viewing school as the work of youth; and embracing diversity.

� In achieving our primary mission, our schools are committed to graduating young adults who will:

be prepared to become lifelong learners be competent workers; become good citizens; and live productive and fulfilled lives.

Our Core Values:

Compassion and Care for All Children Respect Honesty Integrity Productivity Commitment �


Culpeper County School Board Goals

Culpeper County Public Schools will identify measureable student achievement goals as indicators for academic progress.

Culpeper County Public Schools will operationalize means to:

develop proficiency in the core curriculum; develop the learning skills of creativity, critical thinking, communication and

collaboration; develop life and career skills of adaptability, self-direction, productivity and

leadership; and develop information literacy, media literacy, and communication literacy.

Culpeper County Public Schools will employ and support quality administrators, teachers and support staff.

Culpeper County Public Schools will identify students at-risk for social or academic failure and develop a �plan of action, using community resources and with community partners, as appropriate to ensure success.

Culpeper County Public Schools will extend the classroom beyond its walls.

Culpeper County Public Schools will increase the use and awareness of technology applications that will �expand the proficiency level of students and staff.

Culpeper County Public Schools will provide mechanisms for frequent, clear communication at all levels.

Culpeper County Public Schools will provide and maintain a safe and secure learning environment.

Culpeper County Public Schools will provide facilities that support and promote quality instruction.

Culpeper County Public Schools will prioritize instructional needs as the foundation for financial planning.


Process

The Culpeper County Public Schools Technology Plan for 2011‐2015 development began

in the fall of 2009. During this period a new Technology Task Force (TTF) was created with the

intention of improving communication with schools about the needs, uses, and funding of

technology in the district. One of the first accomplishments of this group was the

establishment of a plan for the systematic replacement of computer equipment throughout the

schools. While CCPS has done an excellent job of acquiring the needed resources to meet our

goal of a five to one student to computer ratio, we are now faced with aging equipment that

needs to be maintained or replaced. The work of the TTF has enabled us to prioritize and

properly manage this cycle. The TTF has also served to give our building level administrators a

greater voice in technology decisions as their input is sought for planning and acquisition.

In May of 2010, the instructional technology department conducted a survey of CCPS

staff. The annual survey examines technology usage, perceived needs, and areas that need to

be targeted for professional development. The information garnered from this survey has not

only helped the instructional technology resource teachers (ITRTs) create targeted goals for

professional development in the 2010‐2011, it has been used in the creation of the strategies

for the technology plan.

The technology department of CCPS has been instrumental in the planning process.

They are in a constant process of evaluation when it comes to our district’s infrastructure and

hardware needs. The data they have collected over the past year has allowed us to invest in a

100 mbps Ethernet data conduit to serve the growing needs of our secondary schools. Through

their efforts we are now better able to manage the bandwidth needs of a school community

that increasingly uses technology not only for testing but instruction as well. This improvement

in our infrastructure will allow for greater uses of resources outside of the school and the

division, including, but not limited to, virtual schools, video conferencing, and streaming

educational content.

During the 2013‐2014 school year the technology department partnered with

Windstream Communications to improve our data conduit even further. CCPS has installed a

full fiber optic network framework, which provides a full Gigabit of dedicated bandwidth.


The technology plan writing committee began writing specific strategies in September of 2010

using Adobe Pro to distribute and collect the efforts of the members. In early October and then

again in early November members met face to face to write and finalize a draft of the goals

section, the timeline (Appendix A), and an examination of the district’s Internet safety program.

Throughout the writing process the committee endeavored to nest the goals and objectives of

the technology plan within the greater goals and objectives of the Culpeper County School

Board.

In January of 2011, the draft plan was distributed by members of the Technology Task

Force to their constituent parent groups and select teachers. Their comments and suggestions

were reviewed first by the instructional technology resource teachers in early March. They

were then presented again to the TTF on March 29, 2011. Adjustments were considered and

made at that time.

The plan was then forwarded to the members of the Technology Task Force for review

and posted on the division’s website for public comment. At the April 11, 2011, school board

meeting the CCPS Technology Plan for 2011‐2015 was accepted.

In May and June of 2014 the CCPS Technology Plan was revised to reflect progress and

anticipated areas for growth during the next phase of plan implementation, 2014‐2016.

In December of 2015 the CCPS Technology Plan Addendum was completed for 2015‐

2017. The Technology Task Force met on October 5 and November 16 to make revisions. Social

Media Guidelines were also added to the document.


Goals and Objectives

Goal 1: Provide a safe, flexible, and effective learning environment for all students.

Objective 1.1: Deliver appropriate and challenging curricula through face‐to‐face,

blended, and virtual learning environments.

o Strategy 1.1.1: Provide access to online project‐based learning opportunities.

Evaluation: Maintain a list of services and report student enrollment.

(Ongoing)

o Strategy 1.1.2: Provide access to collaborative learning environments for staff

and students. (Ongoing)

Evaluation: Describe collaborative learning environments and document

their use.

o Strategy 1.1.3: Explore and support online subscription services to support

instruction at school and outside of school when feasible.

Evaluation: Maintain software and online subscription database.

Objective 1.2: Provide the technical and human infrastructure necessary to support

real, blended, and virtual learning environments.

o Strategy 1.2.1: Provide a 1 Gigabit fiber optic connection for all CCPS locations.

Evaluation: Monitor network performance and bandwidth performance.

(Complete)

o Strategy 1.2.2: Implement an Internet filtering solution that will allow us to

effectively monitor bandwidth usage. (Complete)

Evaluation: Daily monitoring of logs and filtering software reports.

o Strategy 1.2.3: Increase ITRT personnel to 1 per school building to increase the

level of 21st Century awareness of our students and integration into curriculums.

Evaluation: Describe progress in meeting this ratio. (Incomplete)

o Strategy 1.2.4: Provide one network technician per 1,000 students to meet the

demand of technology work orders and maintenance of equipment.

Evaluation: Describe progress in meeting this ratio. (Incomplete. Staff was

added but we’re still at one tech per 1,300 students)

o Strategy 1.2.5: Provide a comprehensive technology infrastructure that meets

the needs of our staff and students.

Evaluation: Maintain records of response time, trends, and quantity of

work orders.


Objective 1.3: Provide high‐quality professional development to help educators create,

maintain, and work in a variety of learner‐centered environments.

o Strategy 1.3.1: Provide professional development opportunities in a variety of

contexts and delivery modes (online, out of district, in classrooms) to serve all

CCPS educators. (Ongoing)

Evaluation: Document professional development opportunities through

My Learning Plan.

Evaluation: Monitor usage of PD360 online professional development.

o Strategy 1.3.2: Provide a variety of effective local professional development

options for instructional staff including workshops, coaching, modeling and

online instruction. (Complete/Ongoing)

Evaluation: Documentation of professional development opportunities

offered through various CCPS databases.

Evaluation: Describe how professional development assists educators in

providing flexible and adaptable learning environments.

Goal 2: Engage students in meaningful curricular content through the purposeful and effective

use of technology.

Objective 2.1: Establish professional development practices that promote strategic

growth for all educators and encourage collaboration. (Complete/Ongoing)

o Strategy 2.1.1: Conduct regular professional development activities utilizing the

district’s ITRTs.

Evaluation: Track PD activities using www.mylearngingplan.com.

Evaluation: Describe type, scope and delivery modes of professional

development offered. (Complete/Ongoing)

o Strategy 2.1.2: Encourage professional development embedded in the

classroom focusing on 21st Century skills.

Evaluation: Data collected through classroom observations and

administrative walk‐throughs.

o Strategy 2.1.3: Support and encourage staff to attend technology conferences

and technology professional development.

Evaluation: Maintain attendance and expense records.

Objective 2.2: Actualize the ability of technology to individualize learning and provide

equitable opportunities for all learners. (New for 2014‐2016)


o Strategy 2.2.1: Provide reasonable access to Internet connected devices that

offer students the flexibility to learn anytime, anywhere.

Evaluation: Describe the student to computer ratio.

Evaluation: Describe the Internet connected devices by school level.

Evaluation: Develop and implement Bring Your Own Device (BYOD) policy

for 2015‐2016 (To be investigated 2014‐2016)

o Strategy 2.2.2: Investigate emerging technologies and evaluate their use and

effectiveness on the CCPS network.

Evaluation: Document beta testing devices on the network and in the

classroom, documenting their results.

o Strategy 2.2.3: Implement new website for the division, schools and instructional

staff to provide better communication, allow for individual content management,

and support learning in the classroom with easily linked schedules, study guides,

and supplemental materials. (Complete)

Evaluation: Document staff training.

Evaluation: Monitor staff usage of website for posting class content

annually.

Objective 2.3: Facilitate the implementation of high‐quality Internet safety programs in

schools.

o Strategy 2.3.1: Administer age appropriate Internet safety programs annually.

Evaluation: Design and implement new Internet Safety curriculum by

2016‐2017. (New for 2014‐2017)

Evaluation: Track yearly administration using school district attendance

program k‐8.

o Strategy 2.3.2: Provide parents with Internet safety information through

multiple sources: online, pamphlets, and informational meetings

Evaluation: Maintain records of meetings, track online traffic, and

conduct parent surveys regarding effectiveness of methods.

Evaluation: Post Internet Safety Resources on the CCPS website.

Goal 3: Afford students with opportunities to apply technology effectively to gain knowledge,

develop skills, and create and distribute artifacts that reflect their understanding.

Objective 3.1: Provide and support professional development that increases the

capacity of teachers to design and facilitate meaningful learning experiences, thereby


encouraging students to create, problem‐solve, communicate, collaborate, and use real‐

world skills by applying technology purposefully.

o Strategy 3.1.1: Provide teachers with the opportunity to participate in trainings

involving the integration of 21st Century skills into the curriculum.

Evaluation: Maintain attendance records.

o Strategy 3.1.2: Identify information and resources that increase the capacity of

teachers to create meaningful learning experiences.

Evaluation: Describe services provided by the ITRTs.

Objective 3.2: Ensure that students, teachers, and administrators are ICT literate.

o Strategy 3.2.1: Provide all students with age appropriate hands‐on experience

using technology throughout their academic careers.

Evaluation: Describe elementary, middle school, and high school

initiatives.

o Strategy 3.2.2: Develop a technology skills continuum for students K‐12.

Evaluation: Implementation of continuum through instructional

leadership council.

Evaluation: Post continuum on CCPS Website

o Strategy 3.2.3: Develop an online course on ICT skills for teachers and

administrators to complete.

Evaluation: Maintain records of staff completion of course.

Objective 3.3: Implement technology‐based formative assessments that produce

further growth in content knowledge and skills development.

o Strategy 3.3.1: Provide training and support in the use of various technology‐

based assessment tools.

Evaluation: Walk‐throughs and classroom observations, records of

training.

Goal 4: Provide students with access to authentic and appropriate tools to gain knowledge,

develop skills, extend capabilities, and create and disseminate artifacts that demonstrate their

understandings.

Objective 4.1: Provide resources and support to ensure that every student has access to

a personal computing device.

o Strategy: 4.1.1: Maintain and if possible improve upon current 5:1 student to

computer ratio through regular targeted replacement.


Evaluation: Maintain accurate inventories of all computers and develop a

reasonable and equitable replacement plan.

o Strategy: 4.1.2: Investigate and when appropriate adopt new technologies to

expand student access to personal computing devices.

Evaluation: Document new technology implementation strategies in

annual technology plan reviews.

o Strategy 4.1.3: Continue to improve the network infrastructure to ensure that it

can accommodate future increases in personal computing devices.

Evaluation: Increase capacity and availability of network resources,

including data ports, wireless availability, bandwidth, data storage, etc.

Objective 4.2: Provide technical and pedagogical support to ensure that students,

teachers, and administrators can effectively access and use technology.

o Strategy 4.2.1: Fund sufficient technology staff (ITRT and network technology

staff) positions to appropriately manage and maintain instructional technology

data systems, network infrastructures, technology professional development,

website standardization and 21st Century Skills implementation.

Evaluation: Maintain record of response time to support calls and record

of all trouble tickets submitted.

Evaluation: Describe services provided by ITRTs and network technology

support staff.

Objective 4.3: Identify and disseminate information and resources that assist educators

in selecting authentic and appropriate tools for all grade levels and curricular areas.

o Strategy 4.3.1: Present software and hardware recommendations to the

Technology Task Force for district and school approvals.

Evaluation: Meeting records of Technology Task Force.

o Strategy 4.3.2: Advertise the acquisition of new technologies available to the

staff of CCPS.

Evaluation: Records of staff communications.

Goal 5: Use technology to support a culture of data‐driven decision making that relies upon

data to evaluate and improve teaching and learning.

Objective 5.1: Use data to inform and adjust technical, pedagogical, and financial

support.

o Strategy 5.1.1: Collect data to assist with purchasing decisions.

Evaluation: Maintain records of software, hardware and network data.


Objective 5.2: Provide support to help teachers disaggregate, interpret, and use data to

plan, improve, and differentiate instruction.

o Strategy 5.2.1: Provide training and support to help ITRTs, math specialists,

reading specialists, and literacy coaches analyze, interpret and assist teachers in

using technology effectively to address data supported needs.

Evaluation: Training sessions and data days to assist teachers in

analyzing, interpreting, and using data.

o Strategy 5.2.2: Encourage regular grade level meetings to discuss student data

and provide for remediation and enrichment.

Evaluation: Documentation of meetings at the school level.

Objective 5.3: Promote the use of technology to inform the design and implementation

of next‐generation standardized assessments.

o Strategy 5.3.1: Provide technical support and resources for online SOL tests and

teach teachers to create TEI assessment items.

Evaluation: Monitor network computer availability and performance

during testing sessions.

Evaluation: Look for TEI like assessment items on teacher assessments.

o Strategy 5.3.2: Provide training for students and teachers on new online SOL

tools and media integration.

Evaluation: Document the installation and use of next generation

practice tests.

16 Appendix A

Goal 1: Provide a safe, flexible, and effective learning environment for all students

Objective Strategies Timeline Budget 2011 ‐2012

1.1: Deliver appropriate and challenging curricula through face‐to‐face, blended, and virtual learning environments.

1.1.1: Provide access to online project based learning opportunities.

Ongoing Included in division budget

1.1.2: Provide access to collaborative learning environments for staff and students.


Strategy 1.1.3: Explore and support online subscription services to support instruction at school and outside of school when feasible.

Ongoing

$500,000 / annual

1.2: Provide the technical and human infrastructure necessary to support real, blended, and virtual learning environments.

1.2.1: Provide a 1 gigabit shared Ethernet connection for all schools. Maintain a fiber backbone for all schools, not just secondary schools.

Completed

$19,000/month E‐rate funded

1.2.2: Implement an Internet filtering solution that will allow us to effectively monitor bandwidth usage. (iBoss)

Complete

$45,000 / annual

1.2.3: Increase ITRT personnel to 1 per school building to increase the level of 21st Century awareness of our students and integration into curriculums.

2017‐18

1.2.4: Provide one network technician per 1,000 students to meet the demand of technology work orders and maintenance of equipment.

2017‐2018 Added 1 in 2013‐2014 Ratio is

1:1,300

1.2.5: Provide a comprehensive technology infrastructure that meets the needs of our staff and students.

Ongoing

Included in division budget

17 Appendix A

1.3: Provide high‐quality professional development to help educators create, maintain, and work in a variety of learner‐centered environments.

1.3.1: Provide professional development opportunities in a variety of contexts and delivery modes (online, out of district, in classrooms) to serve all CCPS educators.

Ongoing


1.3.2: Provide a variety of effective local professional development options for instructional staff including workshops, coaching, modeling and online instruction.

Ongoing


18 Appendix A

Goal 2: Engage students in meaningful curricular content through the purposeful and effective use of technology.


2.1: Establish professional development practices that promote strategic growth for all educators and encourage collaboration.

2.1.1: Conduct regular professional development activities utilizing the district’s ITRTs.


2.1.2: Encourage professional development embedded in the classroom focusing on 21st Century skills.


2.1.3: Support and encourage staff to attend technology conferences and technology professional development.


2.2: Actualize the ability of technology to individualize learning and provide equitable opportunities for all learners.

2.2.1: Provide reasonable access to Internet connected devices that offer students the flexibility to learn anytime, anywhere.


2.2.2: Investigate emerging technologies and evaluate their use and effectiveness on the CCPS network.


2.2.3: Implement new website for the division, schools and instructional staff to provide better communication, allow for individual content management, and support learning in the classroom with easily linked schedules, study guides, and supplemental materials.


2.3: Facilitate the implementation of high‐quality Internet safety programs in schools.

2.3.1: Administer age appropriate Internet safety programs annually.


2.3.2: Provide parents with Internet safety information through multiple sources: online, pamphlets, and informational meetings


19 Appendix A

Goal 3: Afford students with opportunities to apply technology effectively to gain knowledge, develop skills, and create and distribute artifacts that reflect their understanding.


3.1: Provide and support professional development that increases the capacity of teachers to design and facilitate meaningful learning experiences, thereby encouraging students to create, problem‐solve, communicate, collaborate, and use real‐world skills by applying technology purposefully.

3.1.1: Provide teachers with the opportunity to participate in trainings involving the integration of 21st Century skills into the curriculum.


3.1.2: Identify information and resources that increase the capacity of teachers to create meaningful learning experiences.


3.2: Ensure that students, teachers, and administrators are ICT literate.

3.2.1: Provide all students with age appropriate hands on experience using technology throughout their academic careers including current and emerging technologies.


3.2.2: Develop a technology skills continuum for students K‐12.


3.2.3: Develop an online course on ICT skills for teachers and administrators to complete and become technologically literate.


3.3: Implement technology‐based formative assessments that produce further growth in content

3.3.1: Provide training and support in the use of various technology‐based assessment tools.


20 Appendix A

knowledge and skills development.

Goal 4: Provide students with access to authentic and appropriate tools to gain knowledge, develop skills, extend capabilities, and create and disseminate artifacts that demonstrate their understandings.

Objective Strategies Timeline Budget 2011‐2012

4.1: Provide resources and support to ensure that every student has access to a personal computing device.

4.1.1: Maintain and if possible improve upon current 5:1 student to computer ratio through regular targeted replacement.


4.1.2: Investigate and when appropriate adopt new technologies to expand student access to personal computing devices.


4.1.3: Continue to improve the network infrastructure to ensure that it can accommodate future increases in personal computing devices.

Completed Fall 2013 with fiber network.


4.2: Provide technical and pedagogical support to ensure that students, teachers, and administrators can effectively access and use technology.

4.2.1: Fund sufficient technology staff (ITRT and network technology staff) positions to appropriately manage and maintain instructional technology data systems, network infrastructures, technology professional development, website standardization and 21st Century Skills implementation.


4.3: Identify and disseminate information and resources that assist educators in selecting authentic and appropriate tools for all grade levels and curricular areas.

4.3.1: Present software and hardware recommendations to the Technology Task Force for district and school approvals over $3000 per overall purchase.

Ongoing

4.3.2: Communicate the acquisition of new technologies available to the staff of CCPS.

Ongoing

21 Appendix A

Goal 5: Use technology to support a culture of data‐driven decision making that relies upon data to evaluate and improve teaching and learning.


5.1: Use data to inform and adjust technical, pedagogical, and financial support.

5.1.1: Collect data to assist with purchasing decisions.


5.2: Provide support to help teachers disaggregate, interpret, and use data to plan, improve, and differentiate instruction.

5.2.1: Provide training and support to help ITRTs, math specialists, reading specialists, and literacy coaches analyze, interpret and assist teachers in using technology effectively to address data supported needs.

Ongoing


5.2.2: Encourage regular grade level meetings to discuss student data and provide for remediation and enrichment.

Ongoing

5.3: Promote the use of technology to inform the design and implementation of next‐generation standardized assessments.

5.3.1: Provide technical support and resources for online SOL tests.


5.3.2: Provide training for students and teachers on online SOL tools and media integration.


22 Appendix B

Appendix B

ACCEPTABLE COMPUTER SYSTEM USE (updated)

All use of the Culpeper County School Division’s computer system shall be consistent with the School Board’s goal of promoting educational excellence by facilitating resource sharing, innovation and communication. The term computer system includes, but is not limited to, hardware, software, data, communication lines and devices, terminals, printers, flash drives, servers, computers, tablets, cellular phones, smart phones, the Internet and any other internal or external network. Computer System Uses, Ethics and Protocols:

1. Acceptable Use. Access to the Division’s computer system shall be (1) for the purposes of education or research and be consistent with the educational objectives of the Division or (2) for legitimate school business.

2. Privilege. The use of the Division’s computer system is a privilege, not a right.

3. Unacceptable Use. Each user is responsible for his or her actions on the

computer system. Prohibited conduct includes but is not limited to:

A. Users are prohibited from using the network for any illegal or unauthorized activity, including violation of copyright or contracts, or transmitting any material in violation of any federal, state, or local law.

B. Users are prohibited from using computers or the CCPS network to commit,

facilitate, encourage, or promote illegal acts, including the unauthorized or fraudulent use of a credit card.

C. Users are prohibited from sending, receiving, viewing or downloading illegal

material via the computer system. D. Users are prohibited from unauthorized downloading of software, including

software for the intent of bypassing the Internet filter. E. Users are prohibited from using the CCPS computer system for private

financial or commercial purposes. F. Users are prohibited from vandalizing computers or the CCPS network. This is

to include physical damage to the user’s issued devices, attempts to alter or destroy data of another user or to endanger the integrity of a computer or the CCPS network or the data stored thereon (including the introduction of any virus, filter bypass, trojan horse, or the like), or any deletion of or alteration to system files or data.

23 Appendix B

G. Users are prohibited from wastefully using resources, such as file space. H. Users are prohibited from gaining unauthorized access to resources or

entities. I. Users are prohibited from posting material created by another without his or

her consent. J. Users are prohibited from submitting, posting, publishing, or displaying any

obscene, profane, threatening, illegal, or other inappropriate material. K. Users are prohibited from revealing their passwords to anyone. Users are

prohibited from using passwords or accounts other than those assigned to the user or the user’s devices.

L. Users are prohibited from using computers or the CCPS network to intimidate,

harass, bully, or coerce other individuals or groups. M. Users are prohibited from knowingly accessing portions of the Internet that

are inconsistent with the educational or instructional mission or administrative function of CCPS.

N. The School Division’s electronic mail system is owned and controlled by the

School Division. The School Division may provide electronic mail to aid students and staff in fulfilling their duties and as an education tool. Electronic mail is not confidential or private; it is the property of the school system. Students’ electronic mail will be monitored. The electronic mail of staff may be monitored and accessed by the School Division. All electronic mail may be archived. Unauthorized access to an electronic mail account by any student or employee is prohibited. Users may be held responsible and personally liable for the content of any electronic message they create or that is created under their account or password. Downloading any file attached to an electronic message is prohibited unless the user is certain of that message’s authenticity and the nature of the file. E-mail access, if provided, shall comply with all CCPS policies and regulations including, but not limited to, privacy, standards of conduct, and the use of CCPS equipment. CCPS may review e-mail sent by CCPS users to verify compliance with CCPS policies and regulations.

O. Students are prohibited from knowingly accessing inappropriate Internet

content. P. Students and staff are prohibited from accessing the Internet using private

cellular-based subscriptions through their own Internet or Cellular Service

24 Appendix B

Provider while using an approved electronic device provided by Culpeper County Public Schools.

4. Network Etiquette and Ethical Use. Each user is expected to abide by

generally accepted rules of etiquette, including the following:

be polite. users shall not forge, intercept or interfere with electronic mail messages. use appropriate language. The use of obscene, lewd, profane, lascivious,

threatening or disrespectful language is prohibited. users shall not post personal information other than directory information as

defined in Policy JO Student Records about themselves or others. users shall respect the computer system’s resource limits. users shall not post chain letters or download large files. users shall not use the computer system to disrupt others. users shall not modify or delete data owned by others. users shall log off and power-down their machines after finishing work. users shall observe notices and warnings from the Technology Department. users shall not modify or rearrange keyboards, key caps, monitors, printers,

or any other peripheral equipment. users shall not post or send information that violates the privacy of others,

jeopardizes the health and safety of others, disrupts school or office activities, or is inconsistent with the school division’s mission.

5. Liability. The School Board makes no warranties for the computer system it

provides. The School Board shall not be responsible for any damages to the user from use of the computer system, including loss of data, non-delivery or missed delivery of information, or service interruptions. The School Division denies any responsibility for the accuracy or quality of information obtained through the computer system. The user agrees to indemnify the School Board for any losses, costs, or damages incurred by the School Board relating to or arising out of any violation of these procedures.

6. Security. Computer system security is a high priority for the school division. If any user identifies a security problem, the user shall notify the building principal or system administrator immediately. All users shall keep their passwords confidential and shall follow computer virus protection procedures.

7. Vandalism. Intentional destruction of or interference with any part of the computer system through creating or downloading computer viruses or by any other means is prohibited.

25 Appendix B

8. Charges. The School Division assumes no responsibility for any unauthorized

charges or fees as a result of using the computer system, including telephone, data, or long-distance charges.

9. Enforcement. Software will be installed on the division’s computers having Internet access to filter or block internet access through such computers to child pornography and obscenity. The online activities of users may also be monitored manually. Any violation of these regulations shall result in loss of computer system privileges and may also result in appropriate disciplinary action, as determined by School Board policy, or legal action.

10. Responsibilities.

A. The CCPS Director of Technology and Network Engineer shall provide and

administer CCPS Internet services, Internet protocol (IP) addresses, and connectivity between the CCPS network infrastructure and the Internet service provider and shall manage the CCPS web servers.

B. The CCPS Director of Technology may direct Network Administrators to

impose limitations on the retention, volume, and size of messages and data (including email) transmitted and stored on CCPS network resources to ensure the integrity of the network and maximize data flow for all users.

C. The CCPS Director of Technology and Network Engineer may regulate the

management and proper use of information system resources in the form of technical bulletins or memos.

D. Users are responsible for knowing and complying with CCPS rules,

regulations and “acceptable use policies.” E. Central Office will provide information for school staff members and parents to

promote a consistent and accurate understanding regarding appropriate use of network resources.

F. Schools will review the acceptable use policy with students and enforce rules

of conduct necessary to foster appropriate student use of network resources. G. Schools will collect and maintain signed acceptable computer system use

agreements from students and staff members annually. H. Schools will establish expectations for student behavior when encountering

inappropriate material.

26 Appendix B

I. School staff members will practice classroom management and monitoring techniques to encourage appropriate use of network resources.

J. The Technology Department will implement and monitor processes to inhibit,

to the extent feasible, student access via network resources to content known to:

1. Be obscene. 2. Be harmful to juveniles. 3. Be child pornography. 4. Promote, encourage, or provide the skills to commit illegal activities.

K. Principals, ITRTs (Instructional Technology Resource Teachers) and

Technology staff are responsible for the accuracy and appropriateness of materials posted on school or department web pages and for ensuring that the materials are consistent with official information posted by the school division.

L. If any CCPS employee, student, or network user becomes aware of

inappropriate use of network resources, the person is expected to bring it to the attention of a responsible teacher, principal or technology staff member, who will determine if any applicable policy or regulation has been violated and take the appropriate action.

Adopted: November 12, 2001 Amended: August 5, 2004 July 17, 2008 June 22, 2009 October 14, 2013 June 23, 2014 ____________________________________________________________________________________________________________________________________________ Legal Refs: 18 U.S.C. §§ 1460, 2256. 47 U.S.C. § 254.

Code of Virginia, 1950, as amended, §§ 18.2-372, 18.2-374.1:1, 18.2-390, 22.1-70.2 and 22.1-78.

Guidelines and Resources for Internet Safety in Schools, Virginia Department of Education (Second Edition October 2007)

27 Appendix B

Cross Refs: GCPD Professional Staff Discipline

JFC Student Conduct JFC-R Standards of Student Conduct

28 Appendix B

ACCEPTABLE COMPUTER USE AGREEMENT (STAFF)

CCPS information systems are operated for support of the educational mission of the school system. The use of the CCPS network is a privilege, not a right. Users should not do, or attempt to do, anything that might disrupt the operation of the network or equipment, interfere with the learning of students, or impair the work of other CCPS employees.

CCPS computer systems and network resources are the property of the school system. They may not be altered in any way. Any work prepared on or with the assistance of CCPS information systems or network resources is the property of CCPS. It cannot be licensed or sold for the benefit of any individual employee or user.

Software instructions and license agreement terms must be strictly followed. Duplicating copyrighted software without fully complying with license agreement terms is prohibited.

Ethical Conduct and Appropriate Use

Users should observe the following rules:

Use CCPS systems and network resources for school system business.

Only use assigned accounts. Never share passwords for your network login or other individual accounts.

Recognize and honor the intellectual property of others.

Do not use the CCPS network or resources illegally to access, tamper with, or experiment with systems �outside of CCPS.

Do not use offensive, obscene, libelous, or harassing language when using any CCPS network system.

Do not post or send information that violates the privacy of others, jeopardizes the health and safety of �others, disrupts school or office activities, or is inconsistent with the school division’s mission.

Maximize instructional time. Use of the division’s computer system and network resources for personal �business should be limited and during non-instructional time.

Updating personal social media accounts from the CCPS network or systems should be minimal and not �occur during instructional time. Many social media sites are blocked by the school division and will �remain blocked by the school division.

Users should be aware that personal social media accounts are monitored by students, parents and the �general public.

29 Appendix B

Users are responsible for all material maintained on their systems and in their accounts. If inappropriate �material is received, it should be deleted immediately. If it is repeatedly received and cannot be stopped, �contact the Technology Department.

Do not use the CCPS network or systems to access any portion of the Internet that is inconsistent with �the educational mission of CCPS.

All web pages should reflect the mission and character of the school system. The principal and the �Executive Director of Technology have the authority to remove a web page or content contained on a �web page hosted by CCPS.

Only CCPS e-mail accounts may be used to conduct official business.

E-mail is not confidential or private; it is the property of the school system. CCPS may review all e-mail sent or received by employees, including deleted messages. E-mail should be used primarily for CCPS business; personal use should be incidental and minimal. E-mail may not be used to solicit or proselytize for commercial ventures, religious or political causes, outside organizations, or other non-CCPS purposes.

Users are required to log off and power down any CCPS desktop, laptop, or device left at school overnight. �Each employee must sign this Agreement as a condition for using the School Division’s computer system. Read this Agreement carefully before signing.�Prior to signing this Agreement, read Policy GAB/IIBEA and Regulation GAB-R/IIBEA-R, Acceptable Computer System Use. If you have any questions about this policy or regulation, contact your supervisor. �I understand and agree to abide by the School Division’s Acceptable Computer System Use Policy and Regulation. I understand that the School Division may access, monitor, and archive my use of the computer system, including my use of the Internet, e-mail and downloaded material, without prior notice to me. I further understand that should I violate the Acceptable Use Policy or Regulation, my computer system privileges may be revoked and disciplinary action and/or legal action may be taken against me.

�Employee Signature ________________________________ Date ____________________

30 Appendix B

ACCEPTABLE COMPUTER SYSTEM USE AGREEMENT (STUDENTS)

CCPS information systems are operated for support of the educational mission of the school system. The use of the CCPS network is a privilege, not a right. Users should not do, or attempt to do, anything that might disrupt the operation of the network or equipment, interfere with the learning of students, or impair the work of other CCPS employees.

All access to the CCPS network shall be preapproved by the principal. The principal or Executive Director of Technology may restrict or terminate any user’s access, without prior notice, if such action is deemed necessary to maintain computing availability and security for the system or other users of the system. Other disciplinary action may be imposed as stated in the CCPS Student/Parent Information Handbook Code of Conduct.

Each student and his or her parent/guardian must sign this Agreement before being permitted to use the School Division’s computer system. Read this Agreement carefully before signing.

Prior to signing this Agreement, read Policy GAB/IIBEA and Regulation GAB-R/IIBEA-R, Acceptable Computer System Use. If you have any questions about this policy or regulation, contact your student’s principal.

I understand and agree to abide by the School Division’s Acceptable Computer System Use Policy and Regulation. I understand that the School Division may access, monitor, and archive my use of the computer system, including my use of the Internet, e-mail and downloaded material, without prior notice to me. I further understand that should I violate the Acceptable Use Policy or Regulation, my computer system privileges may be revoked and disciplinary action and/or legal action may be taken against me.

Student________________________________ Date ____________________

I have read this Agreement and Policy GAB/IIBEA and Regulation GAB-R/IIBEA-R. I understand that access to the computer system is intended for educational purposes and the Culpeper County School Division has taken precautions to eliminate inappropriate material. I also recognize, however, that it is impossible for the School Division to restrict access to all inappropriate material and I will not hold the School Division responsible for information acquired on the computer system. I have discussed the terms of this Agreement, policy, and regulation with my student.

I grant permission for my student to use the computer system in accordance with Culpeper County School Division’s policies and regulations and for the School Division to issue an account for my student.

Parent/Guardian Signature ________________________________ Date____________________

Parent/Guardian Name _____________________________________ (Please Print)

CULPEPER COUNTY SCHOOL BOARD

31 Appendix C

Internet Safety Program

Overview:

The Internet provides students with access to a wealth of educational resources, along

with the opportunity for collaboration with other students from around the world. However,

some uses of computers and the Internet pose no value in the educational setting. As a district

we believe that the benefits outweigh the disadvantages. We believe that it is critical to work

together to provide a safe environment and instruct children on ways to protect themselves

while using computers and the Internet. The Virginia General Assembly passed legislation in

2006 requiring school divisions to integrate a component of Internet safety within the

instructional program.

The initial Internet safety program in CCPS consisted of beginning of the year training

with teachers on the importance of making students aware of the dangers of the Internet.

Teachers were given a list of topics to cover with the students and asked to remind the

students about Internet safety every time they used the computers in school. Through end of

the year discussions with the division’s ITRTs, the annual end of the year technology survey of

teachers, and input from parents and teachers, the safety program has evolved. Each student

K‐‐8 receives instruction on Internet safety presented by an ITRT and a school resource officer at

the middle school level. The division has also endeavored to inform parents about Internet

safety through presentations and publications.

Culpeper County Public Schools program includes but is not limited to:

1. Training for Staff

Develop online Teacher Internet Safety course to be posted on PD360. Required

by all staff. (To be implemented Fall of 2017)

Teachers are required to sign the Acceptable Use Policy for computer usage and

Internet safety and the beginning of each school year. Individual schools are

responsible for tracking the documentation.

Information on Internet safety is embedded into all technology professional

developments offered to CCPS staff.

2. Roles and Responsibilities

Administrators

o Enforce AUP and adhere to discipline guidelines in the Student

Code of Conduct and AUP

o Respond to any cyber bullying and /or sexting claims

32 Appendix C

o Be knowledgeable about Internet safety and stay current.

o Make sure teachers are monitoring students’ use of technology

and covering Internet safety skills in their lessons as needed.

o Seek input from staff and community regarding Internet filtering.

o Be responsible for the documentation ensuring that students are

compliant with Internet safety and cyber bullying programs.

Instructional Staff

o Be familiar with and report all claims of cyber bullying over

multiple mediums ie: social networking, texting, e‐mail, etc.

o Monitor student Internet and other technology use.

o Report AUP violations to administrators.

o Include Internet safety concepts in curriculum and when using

technology with students.

o Be familiar with provisions of and monitor for violations of

copyright and ethics standards as regards to the use of technology

and the Internet.

o Provide instruction on safe searching and evaluating online

resources

Library Media Specialists

o Provide instruction on safe searching and evaluating online

resources.

o Model positive use of tools available on the Internet.



and the Internet.




ITRT

o Work with teachers to share information in the classroom.

o Model lessons in classrooms for teachers and students.



and the Internet.




33 Appendix C

School Resource Officer (SRO)

o Be available for classroom discussions and instruction.

o Be involved in training.

Guardians

o Learn more about dangers that students may encounter while

using the Internet.

o Inform/Edcuate parents on Internet and technology usage by their

children.

o Give suggestions on appropriate Internet filtering safeguards on

home Internet devices.

Students

o Abide by guidelines set forth in the Acceptable Use Agreement

o Create public service announcements in regards to Internet

safety.

o Report AUP violations to adults.

3. Presentations for Parents

Internet safety presentations will continue to be offered at all elementary and

secondary PTO meetings each year.

An Internet safety website is in development for parents.

4. Instruction for Students

Internet safety lessons are provided to each student K‐8 and are tracked through

Power School, our student information system. At the high school level Internet

safety is discussed per computer usage in addition to Pause Before You Post

program and Renaissance.

Various posters will be placed at alternating locations in schools about Internet

safety including cyber bullying to remind students and parents to remain vigilant

on the Internet.

Internet safety tips will be embedded into technology lessons in the classroom.

5. Filter for Internet Access

iBoss

Internet use is monitored by staff at all grade levels.

A review process is in place to consider exemptions or changes to the filter.

6. Guidelines for appropriate use of the Internet and networked resources by students and

staff.

34 Appendix C

Website Guidelines Responsibilities: Teachers are responsible for complying with the guidelines in this document. It is the teacher’s responsibility to maintain all links and update material on the web page in a timely manner. Requirements:

Edline/Blackboard is the division supplied and supported website/content management system.

No web page content should allow people to contact any student directly.

Teachers must ensure that a student does not have a Refusal of Permission Form on file prior to publishing pictures of students.

When publishing student information on a web page there should not be any direct student identifying information other than the student’s first name. A full name can be listed if the teacher has the express written permission of the parent/guardian for each instance, or if the student’s full name has already appeared in commercial print, such as a newspaper.

Web pages may not contain advertisements either personal or commercial.

Students and staff are not permitted to link to personal home pages.

Teacher must obey copyright laws. Copyrighted materials may be used with permission from owner. These permissions are to be maintained by the creator, but provided to the division on request.

Teacher web pages may not contain or link to any material that may be deemed objectionable/inappropriate content.

All web pages publicized by staff/teachers may be reviewed periodically by the division's Website Review Committee or the division’s webmaster. Creators should consult their building ITRT to discuss the web content and posting of instructional content.

The division home page will contain the following disclaimer: “All external links are intended for educational purposes only. Culpeper County Public Schools is not responsible for questionable or controversial content that may be found through links external to this site.”

7. Evaluation of Procedures and Policies

Culpeper County public schools will annually review, evaluate and revise the Internet

safety program as necessary.

A review process is in place to consider exemptions or changes to the filter. The

Technology Task Force which is made up of school administration, central office,

35 Appendix C

ITRT and network representatives, will regularly review new and emerging

technologies to see that they can be safely deployed and to make necessary changes

in filtering and access. This includes BYOD initiatives.

The Technology Task Force will monitor new innovations in Internet safety and

security services, professional development and curricula.

36 Appendix D

Culpeper County Public Schools Social Media Guidelines:

The purpose of CCPS social media is to publish relevant and timely information

about our school district.

Facebook and Twitter are the only CCPS social media sites. Schools are

encouraged to submit information for postings to Maria Weiss

([email protected]) and Randi Richards‐Lutz

([email protected]). Principals or Executive Directors must approve

all postings for their schools or departments and posting requests must come

directly from them.

When sending pictures of students, please verify that they are not on the do not

publish list.

There will be one CCPS division Facebook page and no individual school pages at

this time.

The school division will not unblock Facebook. It will remain unavailable on the

Culpeper County Public Schools network. Posts made on Facebook are linked

with Twitter and our webpage.

Please refer to the CCPS Twitter Guidelines regarding individual or school

organization Twitter accounts.

37 Appendix D


Twitter Account Guidelines

1. With written permission from the principal, an employee can have a Twitter account representing the school. A copy of the written permission goes to Randi Richards‐Lutz, Director of CTE and Technology.

2. The Twitter login/password information must be shared with the Technology admin team, building principal and the ITRT.

3. An account holder must identify a colleague that will serve as their monitor to occasionally check the account content, and that information needs to be shared with the Technology admin team, building principal and the ITRT.

4. Teachers must have their personal accounts separate from their educational accounts, as the two accounts cannot be intertwined.

5. Account holders must represent themselves and the account content in a professional manner by adhering to the Culpeper County Acceptable Use Agreement: http://tinyurl.com/CCPSAcceptableUse.

6. Account holders need to read and follow the Terms of Service for using Twitter. Please note: On September 18, 2009, Twitter released a new Terms of Service that omitted the

age requirement which you can see here https://twitter.com/tos. Additionally, Twitter does not ask your age when creating an account. They also have safety tips for parents that do not mention an age requirement and they announced an age screening policy that indicates Twitter account holders can determine what age you must be for use. This might appear to indicate that there is only an age requirement to engage with certain Twitter accounts. However, their privacy policy says this: Our Policy Towards Children Our Services are not directed to persons under 13. If you become aware that your child has

provided us with personal information without your consent, please contact us

at [email protected]. We do not knowingly collect personal information from children under

13. If we become aware that a child under 13 has provided us with personal information, we take

steps to remove such information and terminate the child's account.

7. Account holders need to be aware that students will follow and Tweet on their account. The account holder WILL be responsible for the content that appears on his/her account.

I understand and agree to abide by the Culpeper County Public Schools Twitter Guidelines. I understand that the

School Division may access and monitor my account without prior notice to me. I further understand that should I

violate these Guidelines or the Acceptable Use Policy or Regulation, disciplinary action may be taken against me.

Employee Signature ________________________________ Date ___________________

Principal’s Signature ________________________________ Date ___________________

culpeper county public schools technology plan...

Documents