Cultivating College & Career Readiness: Culture, Climate, &

Resources(Session IV)

District Learning DayUnion University

8/6/15

Thinking Live: On-Line Portfolios &

Minute Meetings

Norms

• Be present and engaged.• Be respectful of differences in perspective

while challenging each other productively and respectively.

• Monitor “air time.”• Make the most of the time we have.• Stay focused on students.

ObjectivesThe participants will:• Know how to access Live-binders and

other similar online portfolio software.• Know how to organize program

information using Google Forms.• Understand how an online portfolio

account can be useful and Google Forms to document Counselor practices.

• Be able to design an online portfolio and create a meeting minutes document using Google Forms.

“Livebinders.com”Robert Dow, Jr.

Professional School CounselorBruce Elementary

“How can the use of online portfolios assist professional school counselors with organization

and gathering?”

Context for presentation – Include the WHY and WHAT.

“Even though billions of dollars are being spent on connecting schools with information infrastructure, school counselors need to be more actively involved in implementing computer technology. Computer technology can significantly affect the work of counselors in the areas of information retrieval and dissemination, distance learning, college and career exploration, counseling interventions, networking and support systems, and training and supervision.”

Van Horn, Stacy M.; Myrick, Robert D. (2001) “Computer Technology and the 21st Century School Counselor”. Professional School Counseling. https://www.questia.com/library/journal/1G1-84152032/computer-technology-and-the-21st-century-school-counselor.

www.livebinders.com

• Go to www.livebinders.com • Click on the “Sign up” tab on the

top right corner.• Type in the required information.

• Once you have logged in you can view the tutorial or begin creating your binder.• To begin, click on the tab at

the top of the screen.• Give your new binder a name and a

description of what it is for.• Click on “Create New Binder”.

• Next, you will create the tabs for your binder.• I used the indicators from the

evaluation rubric as my tabs.• Click on the button to create a

new tab as well as additional tabs.

• You can give each tab its own color!• Just click on the tab and then click on the

upside down, red triangle.• Next, click on “Set Tab Color”.

• Now, just like with your portfolio hard copy you can begin to insert artifacts.

• To do this, you will need to click on the button.• And just like you with your main tab, give it a name.

• Click on your sub tab, then click on the button.

• This will allow you to add content to your tab.

• Create a new sub tab for each new artifact.

• When your done click on the next main tab and repeat.

Tips!• Click “Save” as often as possible to make sure

that you save your work.• Click on a tab or sub tab and use the delete

option to get rid of that tab or sub tab that you may have made a mistake on.

• Before adding a document, it’s best to convert it to PDF format prior to uploading it to a sub tab.

Tips!• If you want to upload multiple pictures on the

same sub tab, insert them to a Word document. Convert the Word document to PDF format.

• Single pictures can be easily uploaded when adding content.

• You don’t have to give up your hard copy, you can share your online portfolio without the fear of binder being lost!

Minute Meetings

Jamille HunterProfessional School Counselor

Cordova Elementary

“How can we increase opportunities for career dialogue, exposure and awareness?”

Conducting Minute Meetings

Step 1: Go to www.google.com/forms(You will need to be signed in to Google.

Sign up if necessary. Google Drive is a MUST-HAVE!!)

2. Insert Title3. Insert Question and select Question Type. Define answers.4. Click “Done” then “Add Item” to add another question

4. Continue to add items until you have all the questions you desire. (No need to save, the program automatically saves every few seconds)

5. Select “Change Theme” to add a nice background6. Click View live form to see the form you have created.

6. Select Send form to copy the link, or email it. Email it to yourself for convenience.

7. Once you have gotten responses, you can view them in either chart form or on a spreadsheet.

8. Under the “Responses” Tab:a) “Summary of responses” will show you the responses in chart formb)”View responses” will show you the responses on a Spreadsheet. This view will be most useful.

Minute Meetings continued…

Airtight Activity: Application Make a short list of questions that you might like to

use on your form for the Minute meeting. Keep in mind that use of the Minute meeting allows the following:

• 1. Meet new students• 2. Engage with a greater number of students

personally• 3. Record additional contact hours with students.• 4. Plant a “seed” in students minds about being

career minded and associating subjects learned in school with careers.

What other ways do you think this could be useful?

Reflection:MODELING

• What resonated with you?• What is similar to your current

practice?• What is different than your current

practice?• What are you going to change as a

result?

Additional Technology Based Resources for Counselors

• www.Wheeldecide.com Use to lead a lesson, choose rewards, anger strategies, etc.

• http://goo.gl/kM7Le7 20+ videos from the movie Inside Out to teach children about their feelings

• www.Interventioncentral.org Easy to create behavior plan, plus dozens of other uses.

• www.futureme.org- write a letter to your future self.

Addl. Resources cont.• http://goo.gl/xY5pA1 Other uses for Google Forms for Classroom

Guidance, Small Groups, Individual Counseling and School-wide Programming, Parent Communication Log

Apps for Tablets: Touch and Learn Emotions (IPAD)/ Touch-

Emotions (Android)Sticky (IPAD)/Floating Stickies (Android)

Revisit ObjectivesThe participants will:• Know how to access Live-binders and

other similar online portfolio software.• Know how to organize program

information using Google Forms.• Understand how an online portfolio

account can be useful and Google Forms to document Counselor practices.

• Be able to design an online portfolio and create a meeting minutes document using Google Forms.

Reflection:Application

• What was easiest for you?• What was most difficult?• What else do you need to learn/do

prior to applying to your classroom?

Next steps and activities for follow upEmail me at hunterjf@scsk12.org or dowrl@scsk12.org for assistance or questions. (901)416-1704 or 416-4495.References:www.livebinders.comwww.pinterest.com www.jyjoynercounselor.blogspot.comwww.savvyschoolcounselor.comwww.elemschoolcounselor.blogspot.com

Reflection: One minute paper on post-it

• Jot down your “Take-Aways” • Consider what you need to know and be able to

do to successfully implement what you have learned in this session.–What is still unclear?–What professional development or additional

resources do you need?