cvtc october 8, 2018 board meeting agenda · regular meeting of the chippewa valley technical...
TRANSCRIPT
Public comments or dialogue from the audience are not allowed regarding specific agenda topics unless requested by the Board Chairperson however an
opportunity for public input is available at the beginning of each meeting during Public Comment
AGENDA CHIPPEWA VALLEY TECHNICAL COLLEGE DISTRICT BOARD
REGULAR BOARD MEETING
DATE Monday October 8 2018
TIME 1200 pm ndash Regular Board Meeting Adjourn into Executive Session immediately after the regular meeting
LOCATION Chippewa Valley Technical CollegendashBusiness Education Center-Rm 100A 620 West Clairemont Avenue Eau Claire WI 54701
Call to Order
The following statement will be read ldquoI wish to call the regular meeting of the Chippewa Valley Technical College District Board to order This is an open meeting with notices mailed to the news media and other interested parties and posted at the Chippewa Valley Technical College campusescenters in Chippewa Falls Eau Claire Menomonie River Falls and Neillsville on October 2 2018rdquo
1 Roll Call Colleen Bates Paul Bauer Dawn Garcia Ramona Mathews Mike Noreen Russell Ratsch Paul Schley Ron Walsh and Justin Zoromski
2 Review and Approval of Agenda
3 Public Comment
SUGGESTED RESOLUTIONS page(s) 3-5
4 Consent Agenda - The following matters may be acted upon by the Board utilizing a single vote Individual items which any Board member wishes to address in greater detail or as a separate item on the regular agenda may be removed from the Consent Agenda upon request
A Minutes of the Regular Board Meeting of September 27 2018 page (s) 6-9
B Personnel Matters 1) Employment
Adjunct Instructors as listed page(s) 10 Ashley Senesac Records and Registration Assistant (Lt) 9-24-18 Joni Geroux Director of Marketing Communications and
Recruitment 10-15-18
2) Resignations Janell Hoyt Nursing Assistant Instructor 10-26-18
1
Melissa Wilson Marketing amp Communications Manager 10-9-18 Timothy Figlmiller Maintenance Technician 9-21-18
3) Retirements Dawn Matott Business Tech InstFaculty Developer 12-18-18 Gayle Osterman BampI Seminar amp CE Specialist 9-28-18
C Financial Reports page(s) 11-16
D Contracts for Services page(s) 17
E Ethics Code ndash Designation of Vice Presidents
5 Action Items A Establish Tax Levy
B Approval of FYrsquo18 Budget Appropriation Adjustments page(s) 18
C Approval of FYrsquo18 Procurement Report page(s) 19
6 Board Chairpersonrsquos Report A Employee Benefit Review
B Facilities Update
C Board Development
7 Presidentrsquos Report A LegislativeCommunity Update
8 PlusDelta Evaluation
9 Announcements andor Requests
10 Adjourn to Executive Session to discuss Wis Stats 1985(1)(c) ndash considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (succession planning)
_____ Zoromski _____ Bauer _____ Walsh
_____ Bates _____ Ratsch _____ Schley
_____ Garcia _____ Noreen _____ Mathews
11 Return to Open Session
12 Adjournment
c Steve Weld Layla Merrifield News Media CVTC District Posted 100218 Chippewa Valley Technical College-Chippewa Falls Campus Eau Claire Campus Menomonie Campus Neillsville Center and River Falls Campus
Special accommodations for people with disabilities will be made for the public board meetings Please call Lauren Sullivan 715-833-6500 to request accommodations 24 hours in advance of the meeting
Chippewa Valley Technical College 620 West Clairemont Avenue Eau Claire WI 54701 715-833-6500 President Bruce A Barker
2
SUGGESTED RESOLUTIONS ndash REGULAR MEETING ndash October 8 2018
Item 4 ndash Consent Agenda
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following consent agenda items are approved as presented and recommended
Minutes of the September 27 2018 Regular meeting
Personnel Matters ndash Employment Adjunct Instructors as listed Ashley Senesac Records and Registration Assistant (Lt) 9-24-18 Joni Geroux Director of Marketing Communications and Recruitment 10-15-18 Resignations Janell Hoyt Nursing Assistant Instructor 10-26-18 Melissa Wilson Marketing amp Communications Manager 10-9-18 Timothy Figlmiller Maintenance Technician 9-21-18 Retirements Dawn Matott Business Tech InstFaculty Developer 12-18-18 Gayle Osterman BampI Seminar amp CE Specialist 9-28-18
Financial Report Payroll Direct Deposit in the amount of $172968442 Accounts Payable Checks in the amount of $258844185 Refunds in the amount of $245145358 Bank Transfers in the amount of $176411196 and Direct Deposit Travel in the amount of $2541200 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for September 2018 as presented
Nineteen (19) contracts for services are approved as recommended and presented on the attached list
Ethics Code ndash Designation of Vice Presidents For purposes of Wisconsinrsquos Code of Ethics for Public Officials and Employees sec 1941 through 1959 Stats the Chippewa Valley Technical College District Board designates the following positions (vice presidents) and indicates its understanding that the current occupants of those positions and their successors to those positions are state public officials to whom Wisconsinrsquos Ethics Code applies Vice PresidentndashOperations Vice PresidentndashInstruction and Vice President-Student Services
Item 5A ndash Establish Tax Levy
Motion by __________ seconded by __________ that the following resolution be adopted
WHEREAS the Chippewa Valley Technical College District Board adopted the budget for FY 2019
NOW THEREFORE BE IT RESOLVED that the Chippewa Valley Technical College District Board authorizes a tax levy of twenty million nine hundred twenty seven thousand six hundred eighty seven ($20927687) on the full value of the taxable property of the District as certified to it by the Wisconsin Department of Revenue for the purpose of making capital improvements acquiring equipment operating and maintaining the schools of the District and for the retirement of previously approved District indebtedness for the fiscal year beginning July 1 2018 and
BE IT FURTHER RESOLVED that the Chippewa Valley Technical College District Board pursuant to s3816 Wis Stats authorizes that the aforementioned amount of levy be
3
spread proportionately on the tax rolls for the collection in each city village and town or portion thereof within the District boundaries and that the respective clerks be informed of this action prior to the last working day in October 2018 or ten days after receipt of District valuation whichever is later
Item 5B ndash Approval of FYrsquo18 Budget Appropriations Adjustments
Motion by __________ seconded by __________ that the following resolution be adopted
WHEREAS various resources are expected to exceed the 2017-2018 budgeted levels and
WHEREAS Section 6590(5) Wis Stats provides that changes in budget appropriations may be authorized upon two-thirds (23) vote of the entire membership of the District Board
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that the 2017-2018 budget appropriation be modified as follows
Appropriation Modified Fund Function Resource Change Appropriation
General Instruction $ -320702 $ 33234478 General Instructional Resources $ -924 $ 713822 General Student Services $ -388298 $ 3914411 General General Institutional $ 882186 $ 11525057 General Physical Plant $ -172262 $ 4416944 Special Revenue-Operational State Aids $ 260340 $ 2326397 Special Revenue-Operational Federal Revenue $ 560693 $ 6405437 Special Revenue-Operational Instruction $ 1695601 $ 9390220 Special Revenue-Operational Instructional Resources $ -62237 $ 720 Special Revenue-Operational Student Services $ 193851 $ 1315200 Special Revenue-Operational General Institutional $ -999009 $ 341662 Special Revenue-Operational Physical Plant $ -7173 $ 59656 Capital Projects Instruction $ 832578 $ 3147428 Capital Projects Instructional Resources $ 50058 $ 680058 Capital Projects Student Services $ -1252 $ 6748 Capital Projects General Institutional $ 35491 $ 1381491 Capital Projects Physical Plant $ 649635 $ 5480785 Capital Projects Auxiliary Services $ 38050 $ 38050 Capital Projects Proceeds from Debt $ 1604560 $ 9604560 Debt Service Institutional Revenue $ 40092 $ 105092 Debt Service Auxiliary Services $ 40092 $ 6905092 Enterprise Institutional Revenue $ 128278 $ 3259728 Enterprise Auxiliary Services $ 128278 $ 3388856 Special Revenue-Nonaidable Instruction $ 10177 $ 54777 Special Revenue-Nonaidable Institutional Revenue $ 10177 $ 617277
4
Item 5C ndash Approval of FYrsquo18 Procurement Report
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED that the Chippewa Valley Technical College District Board approves the 2017-2018 procurement report as presented Wisconsin Administrative Code TCS605(2)(h)
5
ITEM 4A ndash MINUTES
REGULAR MEETING OF THE CHIPPEWA VALLEY TECHNICAL COLLEGE DISTRICT BOARD
CVTC Business Education Center ndash Room 100A
September 27 2018
The meeting was called to order at 530 pm by Chairperson Ramona Mathews She indicated this was an open meeting with notices mailed to the news media and other interested parties and posted at the Chippewa Valley Technical College campusescenters in Chippewa Falls Eau Claire Menomonie River Falls and Neillsville on September 20 2018
1 Roll Call Present Colleen Bates Paul Bauer Ramona Mathews Russell Ratsch Paul Schley Ron Walsh and Justin Zoromski Absent Dawn Garcia and Mike Noreen
Also present Bruce Barker Lauren Sullivan Tom Huffcutt Margo Keys Kirk Moist Margaret Dickens Tom Lange Rod Bagley Aliesha Crowe Willie Henning Alisa Schley Adam Wehling Rick Polzer Matthew Lindblad Portia Maves Zach Arvold Amanda McKay and Terry Nichols
2 Motion by Mr Ratsch seconded by Mr Bauer to approve the agenda as presented Ayes All Nays None Motion carried
3 Adam Wehling Dean of Agriculture Energy and Transportation introduced Rick Polzer Marine and Outdoor Power Products Technician Instructor Mr Polzer thanked the Board for inviting him to provide a program presentation for the Motorcycle Marine amp Outdoor Power Products Technician program With Mr Polzer was a recent CVTC graduate Matthew Lindblad who currently works at a Harley dealership He also introduced a current student Portia Maves who is just five weeks into the program and hopes to graduate at the top of her class Together they demonstrated the features of an electric motorcycle Mr Polzer shared the many avenues the program has to offer with small engines and shared there is a new business and industry course for winterizing boats and summarizing snowmobiles
Alisa Schley introduced the 2018 Student Ambassador Amanda McKay She shared every year WTCS reaches out to each of the sixteen WTCS colleges looking for an outstanding student to represent each individual college Ms McKay has been working for CVTC since April 2018 and was first enrolled in 2014 in the nursing program She recently returned and is enrolled in the Digital Marketing program
Zach Arvold gave the Student Government update He shared the many activities that SGA has been doing which include an outdoor welcome back for students on August 27th which included a greeting station set up by the walk bridge bringing in a live band Divided Highway to perform in the student commons during the first week of classes providing a Money Matters Financial Carnival and hosted a community involvement fair that provided an opportunity to learn about on-campus student organizations and community resources The Tibetan Monks will be back on campus from October 1-4 2018 in the Business Education Center student commons
6
Alisa Schley Student Life Specialist at CVTC presented information on future opportunities for CVTC students to participate in a study abroad trip The upcoming study abroad trips being offered include Belize in January 2019 Spain in May 2019 and Costa Rica in June 2019 She shared how the funding and coordination of each trip will occur and the focused program areas that are included
4 There were no public comments
5 Motion by Dr Schley seconded by Mr Bauer that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following consent agenda items are approved as presented and recommended
Minutes of the August 30 2018 Regular meeting
Personnel Matters ndash Employment Adjunct Instructors as listed Michael Grotzinger Truck Driving Instructional Assistant 9-4-18 Hannah Baldwin Learning Support Coordinator (Pt) 9-4-18 Ryan Clausen Custodian 9-4-18 Harvey Chartrand Custodian 9-10-18 Mark Schwartz Emergency Services Continuing Education Coordinator 9-24-18 Haley Bremer Student Recruitment Coordinator 9-27-18 Resignations Wendy Nelson Chemistry amp Physics Instructor 8-23-18 Steven Gago IT HS Academy Instructor 8-24-18 Jessica Gruber Academic Advisor 9-21-18 Roxann Vanderwyst CVTC Development Officer Major Gifts 9-14-18 Jackie Sahnow River Falls Campus Assistant 9-17-18 Retirements Daniel Adams Duplicating Technician 11-2-18
Financial Report Payroll Direct Deposit in the amount of $268055522 Accounts Payable Checks in the amount of $391511346 Refunds in the amount of $258927917 Bank Transfers in the amount of $223481796 and Direct Deposit Travel in the amount of $6322538 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for August 2018 as presented
Thirty-two (32) contracts for services are approved as recommended and presented on the attached list Ayes All Nays None Motion carried
6 Board Chairpersonrsquos Report A Mona reminded the Board the October Board Meeting will be October 8 2018 at
12pm
B The November meeting date occurs on Thanksgiving The Board decided the November Board meeting date will be Thursday November 29th at 530pm
C Ms Mathews suggested the Board puts forth a nomination of Ms Garcia as the Boards Association 2019 Board Member of the Year The Board agreed with the nomination
7 Presidentrsquos Report A Tom Huffcutt Vice President of Operations shared the issue of armed officers
on campus has been a discussion that colleges have been exploring He introduced Willie Henning Public Safety Manager at CVTC and Mr Henning
7
shared four options for armed security at CVTC arm current public safety employees hire retired law enforcement personnel contract with a private security firm or have a liaison officer from a local police force He outlined the pros and cons for each of the four options and concluded they are still in the exploratory process
B Margaret Dickens shared the Graduate Follow Up Report results She indicated that 93 of respondents are employed and 88 of the employed respondents are in jobs related to their training compared to 79 at WTCS She also shared that 89 of the respondents are employed in Wisconsin and 70 of respondents are employed in the CVTC district There are 18 programs with 100 percent placement in a related field The average annual salary of respondents earning an associate degree is $44367 Dr Dickens shared the Employer Follow Up Report information showed that 96 percent of employers would hire CVTC graduates and that 94 percent of employers would recommend a CVTC graduate
C Mr Barker shared the results of the economic impact study for CVTC
D Aliesha Crowe Executive Director-Institutional Advancement presented the fiscal 2018 year in review The highlights of CVTC Foundation Inc included supporting the River Falls expansion the student housing feasibility study the implementation of the CollegeFoundation MOU establishing the Real Estate Foundation and implementing the FoundationReal Estate Foundation Operating Agreement The CVTC Foundation Inc surpassed the 2018 fiscal year fundraising goal
E Mr Barker presented on the following Mr Barker provided advocacy handouts to Board members that outline
WTCS Wisconsin Grants and direct state investment WTCS Presidents will be meeting next week at Western Technical
College with Ashley Furniture Home Sweet Menomonie is a loan program to assist young adults with
down payments to get an interest free loan for up to 10 years Only employees or perspective employees whose employers contribute to this loan fund would be eligible to apply
Met with a group of civic leaders in River Falls to look at developing something similar to Eau Clairersquos Haymarket at the end of Main Street on the UWRF campus
CVTC applied for a full class A liquor license and was awarded on 926
Dr Schley left the meeting at 713pm
8 Ms Mathews reminded the Board to complete the PlusDelta evaluation
9 There were no announcements andor requests
10 Motion by Mr Bauer seconded by Ms Bates to adjourn to Executive Session to discuss Wis Stats 1985(1)(g) ndash conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with
8
_____________________________
_____________________________ _______________________________
respect to litigation in which it is or is likely to become involved (legal update) Ayes All Nays None Motion carried The meeting adjourned to closed session at 725 pm
11 The meeting returned to open session at 736 pm
12 Motion by Dr Walsh seconded by Mr Bauer to adjourn Ayes All Nays None Motion carried The meeting adjourned at 736 pm
Recorded by Submitted by
Lauren J Sullivan Ron Walsh Secretary Executive Assistant to the President Chippewa Valley Technical College
Date
Chairperson Secretary
9
ITEM 4B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
08042018 through 12312018
Vollmer David
Total Count = 1
10
I I
ITEM 4C ndash FINANCIAL REPORTS
11
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 9142018 19 85967810$
Electronic Payments 9282018 20 87000632
Total Net Pay 172968442$
BANK TRANSFERS
Date Transfer Number Transfer Totals
Optum Inc 9142018 4539 2468735$
Empower Retirement 9142018 4540 1180274
MidAmerica Administrative amp Retirement 9142018 4541 3056303
United Way of Greater Chippewa Valley 9142018 4543 34002
ExpertPay-Child Support 9142018 4544 245411
Optum Inc 9142018 4545 74750
IRS - 941 Deposit 9172018 4537 29259423
Special Pay Plan Retirement Trust (Pelion) 9172018 4542 498321
Security Health Plan 9202018 4536 77884230
WI DOR 9202018 4546 24033
Wisconsin Retirement System (WRS) 9242018 4548 51953298
Madison National Life 9242018 4549 474467
Minnesota Life Insurance Company 9242018 4550 2124660
DWD Unemployment Insurance 9262018 4547 79560
Optum Inc 9282018 4553 2530235
Empower Retirement 9282018 4554 1180274
MidAmerica Administrative amp Retirement 9282018 4555 3066303
United Way of Greater Chippewa Valley 9282018 4557 34002
ExpertPay-Child Support 9282018 4558 242915
Total 176411196$
REFUNDS
Date Check Numbers Check Totals
Computer Listing 942018 80031897-80032005 9384698$
Computer Listing 9102018 80032006-80032060 4459904
Computer Listing 9172018 80032061-80032153 6086857
Computer Listing 9242018 80032154-80032187 2962807
Electronic Payments 9282018 3618-3642 222251092
Total 245145358$
ACCOUNTS PAYABLE
Date Check Numbers Check Totals
Computer Listing 962018 30058931-30059021 30688916$
Computer Listing 9132018 30059022-30059142 96965854
Computer Listing 9172018 30059143-30059150 251808
Computer Listing 9192018 30059151 1324000
Computer Listing 9202018 30059152 53502874
Computer Listing 9252018 30059253-30059253 38960862
Computer Listing 9272018 30059254-30059353 37149871
258844185$
TRAVEL
Date Advice Numbers Check Totals
Computer Listing 9142018 18658-18698 1361752
Computer Listing 9282018 18699-18744 1179448
Total 2541200$
Grand Total 855910381$
CHIPPEWA VALLEY TECHNICAL COLLEGE
9118-93018
f
-
l
Annual INVESTMENT
REGULAR INVESTMENTS Rate AMOUNTS TOTALS
Local Government Investment Pool (LGIP) 200 7022418$
US Bank Operating 025 4630580$
TOTAL REGULAR INVESTMENTS 11652998$
CAPITAL PROJECTS amp EQUIPMENT
LGIP-Capital Projects amp Equipment 200 7731832$
TOTAL CAPITAL FUNDS 7731832$
TOTAL INVESTMENTS 19384829$
CHIPPEWA VALLEY TECHNICAL COLLEGE
INVESTMENTS OUTSTANDING
93018
12
Valley Listing of Checks Written to Vendors with Check Dates from Page 1 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
ACEN 10395575 27-SEP-18 $287500 Access Security Inc 10395297 06-SEP-18 $882900
10395298 06-SEP-18 $979800 10395601 13-SEP-18 $5110 32
10395602 13-SEP-18 $2200842
10395622 13-SEP-18 $790464
Advanced Disposal 10395599 13-SEP-18 $300337 Air Tech Environmental Service 10394469 06-SEP-18 $273500 American Assn of Community Col 10396268 27-SEP-18 $8001 00 American Physical Therapy Assa 10395480 13-SEP-18 $425000
Animart 10394993 13-SEP-18 $282095 Arrow Building Center 10395222 06-SEP-18 $303666
Audiovisual Inc 10395383 27-SEP-18 $371229 10395394 20-SEP-18 $3392088
10395395 20-SEP-18 $359136 10395396 20-SEP-18 $434744
10395397 20-SEP-18 $2747 88 10395398 20-SEP-18 $708833 10395404 20-SEP-18 $3075579
Axon Enterprise Inc 10394803 06-SEP-18 $350000
BWBR 10395731 20-SEP-18 $720602 Baraboo Sysco Food Services 10395351 13-SEP-18 $268854
Benedict Refrigeration Inc 10394830 13-SEP-18 $260981 Bettendorf Transfer amp Excavati 10395058 06-SEP-18 $693200
Border States Electric Supply 10394537 06-SEP-18 $272699 10394538 06-SEP-18 $265353
Buehler A Division of IL Tool 10395756 27-SEP-18 $6601 66 CAS 10395067 13-SEP-18 $536400
CVTC 10395140 06-SEP-18 $500268 CVTC - Foundation Inc 10394575 27-SEP-18 $3298542
Communications Cabling amp Netwo 10395446 20-SEP-18 $4056594 10395447 20-SEP-18 $4870327
Core BTS 10394840 13-SEP-18 $1572500 CourseMaven Inc 10395324 13-SEP-18 $14325 00
Dean amp Associates Inc 10394837 06-SEP-18 $481362 Drepung Loseling Monastery Inc 10395851 20-SEP-18 $500000
E O Johnson Company 10395495 13-SEP-18 $419500 10395692 20-SEP-18 $1456542
EBSCO Subscription Service 10396267 27-SEP-18 $979304 Eau Claire Area Chamber of Com 10395413 13-SEP-18 $268800
Eau Claire Auto Parts Inc 10394834 13-SEP-18 $909706 10394835 13-SEP-18 $14399 70
10394836 13-SEP-18 $328536 10395082 20-SEP-18 $593568
10395156 06-SEP-18 $313301 10395157 06-SEP-18 $271101
10395158 06-SEP-18 $315411 10395159 06-SEP-18 $3576 11
10395161 06-SEP-18 $315411
13
Valley Listing of Checks Written to Vendors with Check Dates from Page 2 of 4
Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71
09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
Eau Claire Auto Parts Inc 10395162 06-SEP-18 $501091
10395163 06-SEP-18 $271101
10395164 06-SEP-18 $314356
10395165 06-SEP-18 $358666
10395167 06-SEP-18 $2711 01
10395168 06-SEP-18 $358666
10395169 06-SEP-18 $4114 15
10395170 06-SEP-18 $357611
10395171 06-SEP-18 $3576 11
10395172 06-SEP-18 $313301
10395173 06-SEP-18 $358666
10395175 06-SEP-18 $390316
10395177 06-SEP-18 $3576 11
10395179 06-SEP-18 $357611
10395180 06-SEP-18 $3913 71
10395181 06-SEP-18 $357611
10395182 06-SEP-18 $321741
10395183 06-SEP-18 $390316
10395198 06-SEP-18 $3576 11
10395199 06-SEP-18 $298531
10395201 06-SEP-18 $357611
Eau Claire City of 10395798 19-SEP-18 $1324000
10396199 27-SEP-18 $888985
10396204 27-SEP-18 $465240
10396207 27-SEP-18 $842246
10396208 27-SEP-18 $606651
10396209 27-SEP-18 $511479
Edward Don amp Co 10394799 27-SEP-18 $1940900
10395087 27-SEP-18 $357481
10396149 27-SEP-18 $9491 90
Elsevier Inc 10395434 27-SEP-18 $470000 10395435 27-SEP-18 $300000
Ferguson Enterprises Inc 10395092 13-SEP-18 $2009265
Filtration Systems Inc 10395093 13-SEP-18 $492541
Foremost Business Systems Inc 10395246 06-SEP-18 $1462200
High Monkey Consulting Inc 10395251 20-SEP-18 $1300000
Hu-Friedy 10395742 27-SEP-18 $369255 ISS Facility Services Inc - Mi 10394804 06-SEP-18 $371179
10395419 27-SEP-18 $778000
10395420 27-SEP-18 $369500
10395423 27-SEP-18 $373500
10395426 27-SEP-18 $10516 02
International Assoc of Fire Fi 10396364 27-SEP-18 $500000
Intl Business Machines Corp 10396264 27-SEP-18 $400000
Kwik Trip Inc 10395089 06-SEP-18 $380960
Lab Midwest LLC 10395103 13-SEP-18 $490000
Laerdal Medical Corp 10395502 20-SEP-18 $341811 Larson Companies 10395399 13-SEP-18 $1538900
Leeds Precision Instruments In 10395107 20-SEP-18 $497600
14
Valley Listing of Checks Written to Vendors with Check Dates from Page 3 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
MEP Properties LLC 10396270 27-SEP-18 $616723 Magtech Ammunition Co Inc 10395708 20-SEP-18 $705620
Market Materials LLC 10395308 13-SEP-18 $10239520 10395312 13-SEP-18 $9281 25
Market and Johnson Inc 10395309 13-SEP-18 $22200600
10395310 13-SEP-18 $16644300
Mid-state Technical College 10395702 20-SEP-18 $8044 77 Midway Steel Inc 10394795 13-SEP-18 $2645060
10395115 20-SEP-18 $332000 Mythics 10395313 20-SEP-18 $3035892
NCHERM Group LLC 10395594 27-SEP-18 $500000 Nicolet Area Technical College 10395307 13-SEP-18 $329000
Noregon Systems Inc 10394444 06-SEP-18 $699300 Northcentral Technical College 10395664 20-SEP-18 $671034
Northeast Wisconsin Tech Colle 10395628 20-SEP-18 $303347 Northwoods Indoor Advertising 10395629 20-SEP-18 $495000
Online Computer Library Center 10396163 27-SEP-18 $272673 Park Place Technologies 10394495 06-SEP-18 $1606956
Patterson Dental Company 10394505 06-SEP-18 $381172 Plummer Concrete Inc 10394812 06-SEP-18 $1604430
10395119 06-SEP-18 $448000 River Falls Municipal Utility 10395603 13-SEP-18 $322514 RosettaStone Ltd 10395265 13-SEP-18 $1269500 Rottweiler Hardware LLC 10395377 27-SEP-18 $324000
SOS Architects 10395579 13-SEP-18 $300000 10395581 13-SEP-18 $500000
Samuels Group Inc 10395253 20-SEP-18 $11705691 10395254 20-SEP-18 $2274800
Sassafras Software Inc 10395443 27-SEP-18 $522000 Smooth Transitions LLC 10395786 20-SEP-18 $4468 75
Sodexo Inc amp Affiliates 10396218 27-SEP-18 $259800 Strata Information Group 10395127 13-SEP-18 $3018 75
10395128 13-SEP-18 $637500 SWansons Commercial Flooring 10394973 13-SEP-18 $2566500
10395311 13-SEP-18 $7334475 10395352 13-SEP-18 $283180
TestOut 10395264 20-SEP-18 $1251300 TouchPoint Medical 10394974 06-SEP-18 $2238900
Tracy Strubel LLC 10396371 27-SEP-18 $432500 US Bank 10395872 26-SEP-18 $809824
10395873 26-SEP-18 $607368 10395891 26-SEP-18 $719703
10395900 26-SEP-18 $2023500 10395937 26-SEP-18 $818928
10396057 26-SEP-18 $336325 10396069 26-SEP-18 $18052000
10396070 26-SEP-18 $664725 10396074 26-SEP-18 $796700
10396079 26-SEP-18 $1407000
15
Valley Technical College 09282018 11 2353 AM
Listing of Checks Written to Vendors with Check Dates from 01-SEP-18 to 30-SEP-18
with Check Amounts Greater than or equal to $2 500 for Bank No 63
Vendor Name
US Bank
Univ of Wisconsin - Eau Claire
Univ of Wisconsin - Stout
Valley Builders Hardware Co In Van Ert Electric Co Inc Verizon Wireless Volume One Magazine WQOW Television Wellness IQ Western Technical College Wipfli LLP Wis Higher Education Aids Boar Wolters Kluwer Xcel Energy
Invoice Date
10396094 26-SEP-18 10396107 26-SEP-18
10396118 26-SEP-18 10396134 26-SEP-18
10396139 26-SEP-18
10395228 06-SEP-18
10395785 20-SEP-18
10395461 13-SEP-18
10394802 06-SEP-18 10395390 27-SEP-18
10395780 20-SEP-18 10394921 13-SEP-18
10395415 27-SEP-18 10395375 13-SEP-18
10395620 20-SEP-18 10396285 27-SEP-18
10395770 20-SEP-18 10395662 20-SEP-18
10396140 27-SEP-18
Total
Amount for Checks less than $2500
Amount
$788000 $553155 $482479
$1672072 $11 78310 $435994
$481632 $300000 $281238 $255200
$345363 $272800
$838000 $256000
$274500 $1407500
$1537500 $529000
$8013013
$218771610
$34002469
$2527740 79
Page 4 of 4 FZRCHKO c71 PROD
16
18 - 93018 Page 1 of 1 - Run Date 92818
llilllftbull Company Name Contract Name --Instruction Business amp 726 3M Company 3M - Annual Confined $2 520 00 Dunn Industry SpaceHazwoper
Instruction Business amp 729 Big River Resources Fire Extinguisher Training $76000 Dunn Industry LLC
Technical Business amp 724 Charter Nex Films LOTO Policy Review-TA $700000 Chippewa Assistance Industry
Instruction Business amp 722 Clearwater Care Center CPR Renewal with Online Access $1349 65 Eau Claire Industry
Instruction Business amp 737 Conagra Foods Advanced 1st Aid - Customized $3400 00 Dunn Industry
Instruction Business amp 738 Documation LLC Annual Safety Training $1121 00 Eau Claire Industry
Instruction Business amp 718 Dynamic Fabrication amp Crane Training with Basic Rigging $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 719 Dynamic Fabrication amp Lockout-Tagout Training $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 746 Elk Mound High Schoci CDL Test $15000 Dunn Industry
Instruction Business amp 739 Global Finishing Motivation amp Engagement $80000 Trempealeau Industry Solutions Makeup Session
Instruction Business amp 755 LE Phillips Career Dev Skid Steer Training $57000 Eau Claire Industry Center
Instruction Business amp 744 LE Phillips Career Dev Leadership Training $40000 Eau Claire Industry Center
Instruction Business amp 740 MULTI Transformational Leadership Fall $6635 20 MULTI Industry 2018
Instruction Business amp 730 Phillips-Medisize STEM-Phillips Fire Extinguisher $271000 Dunn Industry Corporation Training - Phi llips location
Instruction Business amp 708 Phillips-Medisize Phillips - GDamp T $3525 00 Dunn Industry Corporation
Instruction Business amp 732 TDKHTI Hazwoper Technician Training $4 560 00 Eau Claire Industry
Technical Business amp 675 University of Cleanroom Lab 2019 $8474 00 Eau Claire Assistance Industry Wisconsin-Eau Claire
Instruction Business amp 714 US Bank Development Active Shooter (Situation al $44840 Eau Claire Industry Network Awareness)
Instruction Business amp 727 WESTconsin Credit WestConsin -Threat in the $2 280 00 Dunn Industry Union Workplace-RF New Rich Ells
Pres
ITEM 4D ndash CONTRACTS FOR SERVICES
17
ITEM 5B ndash APPROVAL OF FYrsquo18 BUDGET APPROPRIATION ADJUSTMENTS
State statute requires the district board to approve any modifications to the original adopted budget Projections for FYrsquo18 expenditures have been made and it is anticipated that some amounts could exceed the original budget In order to receive state aid for the expenditures a budget either equal to or in excess of the actual amount expended must be approved by the district board
Suggested Resolution
WHEREAS various resources are expected to exceed the 2017-2018 budgeted levels and
WHEREAS Section 6590(5) Wis Stats provides that changes in budget appropriations may be authorized upon two-thirds (23) vote of the entire membership of the District Board
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that the 2017-2018 budget appropriation be modified as follows
Appropriation Modified Fund Function Resource Change Appropriation
General Instruction $ -320702 $ 33234478 General Instructional Resources $ -924 $ 713822 General Student Services $ -388298 $ 3914411 General General Institutional $ 882186 $ 11525057 General Physical Plant $ -172262 $ 4416944 Special Revenue-Operational State Aids $ 260340 $ 2326397 Special Revenue-Operational Federal Revenue $ 560693 $ 6405437 Special Revenue-Operational Instruction $ 1695601 $ 9390220 Special Revenue-Operational Instructional Resources $ -62237 $ 720 Special Revenue-Operational Student Services $ 193851 $ 1315200 Special Revenue-Operational General Institutional $ -999009 $ 341662 Special Revenue-Operational Physical Plant $ -7173 $ 59656 Capital Projects Instruction $ 832578 $ 3147428 Capital Projects Instructional Resources $ 50058 $ 680058 Capital Projects Student Services $ -1252 $ 6748 Capital Projects General Institutional $ 35491 $ 1381491 Capital Projects Physical Plant $ 649635 $ 5480785 Capital Projects Auxiliary Services $ 38050 $ 38050 Capital Projects Proceeds from Debt $ 1604560 $ 9604560 Debt Service Institutional Revenue $ 40092 $ 105092 Debt Service Auxiliary Services $ 40092 $ 6905092 Enterprise Institutional Revenue $ 128278 $ 3259728 Enterprise Auxiliary Services $ 128278 $ 3388856 Special Revenue-Nonaidable Instruction $ 10177 $ 54777 Special Revenue-Nonaidable Institutional Revenue $ 10177 $ 617277
18
ITEM 5C ndash APPROVAL OF FYrsquo18 PROCUREMENT REPORT Annual Purchasing Review
October 8 2018 Board Meeting
Annual Report of Purchases under $50000 for FYrsquo18
Annually as required in Administrative Rule TCS 605(2)(h) district staff shall prepare a review of all
annual procurements of $50000 or less of similar goods supplies or services from a single vendor to
determine if a more competitive process should be used in succeeding years This review is to be based
on a report containing transaction detail grouped by similar goods supplies and services and a total for
each grouping Since similar items of a common nature are generally purchased from a common vendor
a report of procurements with transaction detail by vendor is sufficient to comply with this requirement
This report should then be totaled to determine if the aggregate by vendor for the transactions is greater
than $50000 Those that total to more than $50000 by vendor should be included in the review to
determine if a more competitive process should be used in the future
In FY18 Chippewa Valley Technical College did not have any suppliers that accumulated to $50000 but
did not receive formal bidding attention (ie not purchased from public contracts cooperative purchasing
agreements or formal bid process etc) Purchases which are exempt include utilities
membershipsdues items purchased for resale items purchased through sole source options rentsleases
financialinsuranceinvestments services or fees or fees paid to other public agencies since these items are
not required to be bid
Comments relating to the FYrsquo18 purchasing review are as follows
Purchases using e-procurement totaled $1421175 in FY18 There were 1685 transactions that
were placed through e-procurement and all with vendors under contract
The purchasing team is involved with departments in purchase planning decisions to proactively
provide for formal competitive bidding to take place in accordance with policy
Purchasing Manager conference calls are held monthly to discuss on-going projects and share
best practices By combining requests for quotes and bids we have been able to get more
favorable pricing
Purchase Summary
A detailed review of FYrsquo18 purchases was conducted during September 2018 of the total purchases made
during fiscal year 2017-2018 Listed below is a summary of that review
Current expenditures $16713635
(supplies and services)
Capital purchases - 9977391
Total Purchases - $26691026
Respectfully submitted
Kirk Moist Director of Finance amp Budgeting
19
- Page 1
-
Melissa Wilson Marketing amp Communications Manager 10-9-18 Timothy Figlmiller Maintenance Technician 9-21-18
3) Retirements Dawn Matott Business Tech InstFaculty Developer 12-18-18 Gayle Osterman BampI Seminar amp CE Specialist 9-28-18
C Financial Reports page(s) 11-16
D Contracts for Services page(s) 17
E Ethics Code ndash Designation of Vice Presidents
5 Action Items A Establish Tax Levy
B Approval of FYrsquo18 Budget Appropriation Adjustments page(s) 18
C Approval of FYrsquo18 Procurement Report page(s) 19
6 Board Chairpersonrsquos Report A Employee Benefit Review
B Facilities Update
C Board Development
7 Presidentrsquos Report A LegislativeCommunity Update
8 PlusDelta Evaluation
9 Announcements andor Requests
10 Adjourn to Executive Session to discuss Wis Stats 1985(1)(c) ndash considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (succession planning)
_____ Zoromski _____ Bauer _____ Walsh
_____ Bates _____ Ratsch _____ Schley
_____ Garcia _____ Noreen _____ Mathews
11 Return to Open Session
12 Adjournment
c Steve Weld Layla Merrifield News Media CVTC District Posted 100218 Chippewa Valley Technical College-Chippewa Falls Campus Eau Claire Campus Menomonie Campus Neillsville Center and River Falls Campus
Special accommodations for people with disabilities will be made for the public board meetings Please call Lauren Sullivan 715-833-6500 to request accommodations 24 hours in advance of the meeting
Chippewa Valley Technical College 620 West Clairemont Avenue Eau Claire WI 54701 715-833-6500 President Bruce A Barker
2
SUGGESTED RESOLUTIONS ndash REGULAR MEETING ndash October 8 2018
Item 4 ndash Consent Agenda
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following consent agenda items are approved as presented and recommended
Minutes of the September 27 2018 Regular meeting
Personnel Matters ndash Employment Adjunct Instructors as listed Ashley Senesac Records and Registration Assistant (Lt) 9-24-18 Joni Geroux Director of Marketing Communications and Recruitment 10-15-18 Resignations Janell Hoyt Nursing Assistant Instructor 10-26-18 Melissa Wilson Marketing amp Communications Manager 10-9-18 Timothy Figlmiller Maintenance Technician 9-21-18 Retirements Dawn Matott Business Tech InstFaculty Developer 12-18-18 Gayle Osterman BampI Seminar amp CE Specialist 9-28-18
Financial Report Payroll Direct Deposit in the amount of $172968442 Accounts Payable Checks in the amount of $258844185 Refunds in the amount of $245145358 Bank Transfers in the amount of $176411196 and Direct Deposit Travel in the amount of $2541200 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for September 2018 as presented
Nineteen (19) contracts for services are approved as recommended and presented on the attached list
Ethics Code ndash Designation of Vice Presidents For purposes of Wisconsinrsquos Code of Ethics for Public Officials and Employees sec 1941 through 1959 Stats the Chippewa Valley Technical College District Board designates the following positions (vice presidents) and indicates its understanding that the current occupants of those positions and their successors to those positions are state public officials to whom Wisconsinrsquos Ethics Code applies Vice PresidentndashOperations Vice PresidentndashInstruction and Vice President-Student Services
Item 5A ndash Establish Tax Levy
Motion by __________ seconded by __________ that the following resolution be adopted
WHEREAS the Chippewa Valley Technical College District Board adopted the budget for FY 2019
NOW THEREFORE BE IT RESOLVED that the Chippewa Valley Technical College District Board authorizes a tax levy of twenty million nine hundred twenty seven thousand six hundred eighty seven ($20927687) on the full value of the taxable property of the District as certified to it by the Wisconsin Department of Revenue for the purpose of making capital improvements acquiring equipment operating and maintaining the schools of the District and for the retirement of previously approved District indebtedness for the fiscal year beginning July 1 2018 and
BE IT FURTHER RESOLVED that the Chippewa Valley Technical College District Board pursuant to s3816 Wis Stats authorizes that the aforementioned amount of levy be
3
spread proportionately on the tax rolls for the collection in each city village and town or portion thereof within the District boundaries and that the respective clerks be informed of this action prior to the last working day in October 2018 or ten days after receipt of District valuation whichever is later
Item 5B ndash Approval of FYrsquo18 Budget Appropriations Adjustments
Motion by __________ seconded by __________ that the following resolution be adopted
WHEREAS various resources are expected to exceed the 2017-2018 budgeted levels and
WHEREAS Section 6590(5) Wis Stats provides that changes in budget appropriations may be authorized upon two-thirds (23) vote of the entire membership of the District Board
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that the 2017-2018 budget appropriation be modified as follows
Appropriation Modified Fund Function Resource Change Appropriation
General Instruction $ -320702 $ 33234478 General Instructional Resources $ -924 $ 713822 General Student Services $ -388298 $ 3914411 General General Institutional $ 882186 $ 11525057 General Physical Plant $ -172262 $ 4416944 Special Revenue-Operational State Aids $ 260340 $ 2326397 Special Revenue-Operational Federal Revenue $ 560693 $ 6405437 Special Revenue-Operational Instruction $ 1695601 $ 9390220 Special Revenue-Operational Instructional Resources $ -62237 $ 720 Special Revenue-Operational Student Services $ 193851 $ 1315200 Special Revenue-Operational General Institutional $ -999009 $ 341662 Special Revenue-Operational Physical Plant $ -7173 $ 59656 Capital Projects Instruction $ 832578 $ 3147428 Capital Projects Instructional Resources $ 50058 $ 680058 Capital Projects Student Services $ -1252 $ 6748 Capital Projects General Institutional $ 35491 $ 1381491 Capital Projects Physical Plant $ 649635 $ 5480785 Capital Projects Auxiliary Services $ 38050 $ 38050 Capital Projects Proceeds from Debt $ 1604560 $ 9604560 Debt Service Institutional Revenue $ 40092 $ 105092 Debt Service Auxiliary Services $ 40092 $ 6905092 Enterprise Institutional Revenue $ 128278 $ 3259728 Enterprise Auxiliary Services $ 128278 $ 3388856 Special Revenue-Nonaidable Instruction $ 10177 $ 54777 Special Revenue-Nonaidable Institutional Revenue $ 10177 $ 617277
4
Item 5C ndash Approval of FYrsquo18 Procurement Report
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED that the Chippewa Valley Technical College District Board approves the 2017-2018 procurement report as presented Wisconsin Administrative Code TCS605(2)(h)
5
ITEM 4A ndash MINUTES
REGULAR MEETING OF THE CHIPPEWA VALLEY TECHNICAL COLLEGE DISTRICT BOARD
CVTC Business Education Center ndash Room 100A
September 27 2018
The meeting was called to order at 530 pm by Chairperson Ramona Mathews She indicated this was an open meeting with notices mailed to the news media and other interested parties and posted at the Chippewa Valley Technical College campusescenters in Chippewa Falls Eau Claire Menomonie River Falls and Neillsville on September 20 2018
1 Roll Call Present Colleen Bates Paul Bauer Ramona Mathews Russell Ratsch Paul Schley Ron Walsh and Justin Zoromski Absent Dawn Garcia and Mike Noreen
Also present Bruce Barker Lauren Sullivan Tom Huffcutt Margo Keys Kirk Moist Margaret Dickens Tom Lange Rod Bagley Aliesha Crowe Willie Henning Alisa Schley Adam Wehling Rick Polzer Matthew Lindblad Portia Maves Zach Arvold Amanda McKay and Terry Nichols
2 Motion by Mr Ratsch seconded by Mr Bauer to approve the agenda as presented Ayes All Nays None Motion carried
3 Adam Wehling Dean of Agriculture Energy and Transportation introduced Rick Polzer Marine and Outdoor Power Products Technician Instructor Mr Polzer thanked the Board for inviting him to provide a program presentation for the Motorcycle Marine amp Outdoor Power Products Technician program With Mr Polzer was a recent CVTC graduate Matthew Lindblad who currently works at a Harley dealership He also introduced a current student Portia Maves who is just five weeks into the program and hopes to graduate at the top of her class Together they demonstrated the features of an electric motorcycle Mr Polzer shared the many avenues the program has to offer with small engines and shared there is a new business and industry course for winterizing boats and summarizing snowmobiles
Alisa Schley introduced the 2018 Student Ambassador Amanda McKay She shared every year WTCS reaches out to each of the sixteen WTCS colleges looking for an outstanding student to represent each individual college Ms McKay has been working for CVTC since April 2018 and was first enrolled in 2014 in the nursing program She recently returned and is enrolled in the Digital Marketing program
Zach Arvold gave the Student Government update He shared the many activities that SGA has been doing which include an outdoor welcome back for students on August 27th which included a greeting station set up by the walk bridge bringing in a live band Divided Highway to perform in the student commons during the first week of classes providing a Money Matters Financial Carnival and hosted a community involvement fair that provided an opportunity to learn about on-campus student organizations and community resources The Tibetan Monks will be back on campus from October 1-4 2018 in the Business Education Center student commons
6
Alisa Schley Student Life Specialist at CVTC presented information on future opportunities for CVTC students to participate in a study abroad trip The upcoming study abroad trips being offered include Belize in January 2019 Spain in May 2019 and Costa Rica in June 2019 She shared how the funding and coordination of each trip will occur and the focused program areas that are included
4 There were no public comments
5 Motion by Dr Schley seconded by Mr Bauer that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following consent agenda items are approved as presented and recommended
Minutes of the August 30 2018 Regular meeting
Personnel Matters ndash Employment Adjunct Instructors as listed Michael Grotzinger Truck Driving Instructional Assistant 9-4-18 Hannah Baldwin Learning Support Coordinator (Pt) 9-4-18 Ryan Clausen Custodian 9-4-18 Harvey Chartrand Custodian 9-10-18 Mark Schwartz Emergency Services Continuing Education Coordinator 9-24-18 Haley Bremer Student Recruitment Coordinator 9-27-18 Resignations Wendy Nelson Chemistry amp Physics Instructor 8-23-18 Steven Gago IT HS Academy Instructor 8-24-18 Jessica Gruber Academic Advisor 9-21-18 Roxann Vanderwyst CVTC Development Officer Major Gifts 9-14-18 Jackie Sahnow River Falls Campus Assistant 9-17-18 Retirements Daniel Adams Duplicating Technician 11-2-18
Financial Report Payroll Direct Deposit in the amount of $268055522 Accounts Payable Checks in the amount of $391511346 Refunds in the amount of $258927917 Bank Transfers in the amount of $223481796 and Direct Deposit Travel in the amount of $6322538 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for August 2018 as presented
Thirty-two (32) contracts for services are approved as recommended and presented on the attached list Ayes All Nays None Motion carried
6 Board Chairpersonrsquos Report A Mona reminded the Board the October Board Meeting will be October 8 2018 at
12pm
B The November meeting date occurs on Thanksgiving The Board decided the November Board meeting date will be Thursday November 29th at 530pm
C Ms Mathews suggested the Board puts forth a nomination of Ms Garcia as the Boards Association 2019 Board Member of the Year The Board agreed with the nomination
7 Presidentrsquos Report A Tom Huffcutt Vice President of Operations shared the issue of armed officers
on campus has been a discussion that colleges have been exploring He introduced Willie Henning Public Safety Manager at CVTC and Mr Henning
7
shared four options for armed security at CVTC arm current public safety employees hire retired law enforcement personnel contract with a private security firm or have a liaison officer from a local police force He outlined the pros and cons for each of the four options and concluded they are still in the exploratory process
B Margaret Dickens shared the Graduate Follow Up Report results She indicated that 93 of respondents are employed and 88 of the employed respondents are in jobs related to their training compared to 79 at WTCS She also shared that 89 of the respondents are employed in Wisconsin and 70 of respondents are employed in the CVTC district There are 18 programs with 100 percent placement in a related field The average annual salary of respondents earning an associate degree is $44367 Dr Dickens shared the Employer Follow Up Report information showed that 96 percent of employers would hire CVTC graduates and that 94 percent of employers would recommend a CVTC graduate
C Mr Barker shared the results of the economic impact study for CVTC
D Aliesha Crowe Executive Director-Institutional Advancement presented the fiscal 2018 year in review The highlights of CVTC Foundation Inc included supporting the River Falls expansion the student housing feasibility study the implementation of the CollegeFoundation MOU establishing the Real Estate Foundation and implementing the FoundationReal Estate Foundation Operating Agreement The CVTC Foundation Inc surpassed the 2018 fiscal year fundraising goal
E Mr Barker presented on the following Mr Barker provided advocacy handouts to Board members that outline
WTCS Wisconsin Grants and direct state investment WTCS Presidents will be meeting next week at Western Technical
College with Ashley Furniture Home Sweet Menomonie is a loan program to assist young adults with
down payments to get an interest free loan for up to 10 years Only employees or perspective employees whose employers contribute to this loan fund would be eligible to apply
Met with a group of civic leaders in River Falls to look at developing something similar to Eau Clairersquos Haymarket at the end of Main Street on the UWRF campus
CVTC applied for a full class A liquor license and was awarded on 926
Dr Schley left the meeting at 713pm
8 Ms Mathews reminded the Board to complete the PlusDelta evaluation
9 There were no announcements andor requests
10 Motion by Mr Bauer seconded by Ms Bates to adjourn to Executive Session to discuss Wis Stats 1985(1)(g) ndash conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with
8
_____________________________
_____________________________ _______________________________
respect to litigation in which it is or is likely to become involved (legal update) Ayes All Nays None Motion carried The meeting adjourned to closed session at 725 pm
11 The meeting returned to open session at 736 pm
12 Motion by Dr Walsh seconded by Mr Bauer to adjourn Ayes All Nays None Motion carried The meeting adjourned at 736 pm
Recorded by Submitted by
Lauren J Sullivan Ron Walsh Secretary Executive Assistant to the President Chippewa Valley Technical College
Date
Chairperson Secretary
9
ITEM 4B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
08042018 through 12312018
Vollmer David
Total Count = 1
10
I I
ITEM 4C ndash FINANCIAL REPORTS
11
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 9142018 19 85967810$
Electronic Payments 9282018 20 87000632
Total Net Pay 172968442$
BANK TRANSFERS
Date Transfer Number Transfer Totals
Optum Inc 9142018 4539 2468735$
Empower Retirement 9142018 4540 1180274
MidAmerica Administrative amp Retirement 9142018 4541 3056303
United Way of Greater Chippewa Valley 9142018 4543 34002
ExpertPay-Child Support 9142018 4544 245411
Optum Inc 9142018 4545 74750
IRS - 941 Deposit 9172018 4537 29259423
Special Pay Plan Retirement Trust (Pelion) 9172018 4542 498321
Security Health Plan 9202018 4536 77884230
WI DOR 9202018 4546 24033
Wisconsin Retirement System (WRS) 9242018 4548 51953298
Madison National Life 9242018 4549 474467
Minnesota Life Insurance Company 9242018 4550 2124660
DWD Unemployment Insurance 9262018 4547 79560
Optum Inc 9282018 4553 2530235
Empower Retirement 9282018 4554 1180274
MidAmerica Administrative amp Retirement 9282018 4555 3066303
United Way of Greater Chippewa Valley 9282018 4557 34002
ExpertPay-Child Support 9282018 4558 242915
Total 176411196$
REFUNDS
Date Check Numbers Check Totals
Computer Listing 942018 80031897-80032005 9384698$
Computer Listing 9102018 80032006-80032060 4459904
Computer Listing 9172018 80032061-80032153 6086857
Computer Listing 9242018 80032154-80032187 2962807
Electronic Payments 9282018 3618-3642 222251092
Total 245145358$
ACCOUNTS PAYABLE
Date Check Numbers Check Totals
Computer Listing 962018 30058931-30059021 30688916$
Computer Listing 9132018 30059022-30059142 96965854
Computer Listing 9172018 30059143-30059150 251808
Computer Listing 9192018 30059151 1324000
Computer Listing 9202018 30059152 53502874
Computer Listing 9252018 30059253-30059253 38960862
Computer Listing 9272018 30059254-30059353 37149871
258844185$
TRAVEL
Date Advice Numbers Check Totals
Computer Listing 9142018 18658-18698 1361752
Computer Listing 9282018 18699-18744 1179448
Total 2541200$
Grand Total 855910381$
CHIPPEWA VALLEY TECHNICAL COLLEGE
9118-93018
f
-
l
Annual INVESTMENT
REGULAR INVESTMENTS Rate AMOUNTS TOTALS
Local Government Investment Pool (LGIP) 200 7022418$
US Bank Operating 025 4630580$
TOTAL REGULAR INVESTMENTS 11652998$
CAPITAL PROJECTS amp EQUIPMENT
LGIP-Capital Projects amp Equipment 200 7731832$
TOTAL CAPITAL FUNDS 7731832$
TOTAL INVESTMENTS 19384829$
CHIPPEWA VALLEY TECHNICAL COLLEGE
INVESTMENTS OUTSTANDING
93018
12
Valley Listing of Checks Written to Vendors with Check Dates from Page 1 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
ACEN 10395575 27-SEP-18 $287500 Access Security Inc 10395297 06-SEP-18 $882900
10395298 06-SEP-18 $979800 10395601 13-SEP-18 $5110 32
10395602 13-SEP-18 $2200842
10395622 13-SEP-18 $790464
Advanced Disposal 10395599 13-SEP-18 $300337 Air Tech Environmental Service 10394469 06-SEP-18 $273500 American Assn of Community Col 10396268 27-SEP-18 $8001 00 American Physical Therapy Assa 10395480 13-SEP-18 $425000
Animart 10394993 13-SEP-18 $282095 Arrow Building Center 10395222 06-SEP-18 $303666
Audiovisual Inc 10395383 27-SEP-18 $371229 10395394 20-SEP-18 $3392088
10395395 20-SEP-18 $359136 10395396 20-SEP-18 $434744
10395397 20-SEP-18 $2747 88 10395398 20-SEP-18 $708833 10395404 20-SEP-18 $3075579
Axon Enterprise Inc 10394803 06-SEP-18 $350000
BWBR 10395731 20-SEP-18 $720602 Baraboo Sysco Food Services 10395351 13-SEP-18 $268854
Benedict Refrigeration Inc 10394830 13-SEP-18 $260981 Bettendorf Transfer amp Excavati 10395058 06-SEP-18 $693200
Border States Electric Supply 10394537 06-SEP-18 $272699 10394538 06-SEP-18 $265353
Buehler A Division of IL Tool 10395756 27-SEP-18 $6601 66 CAS 10395067 13-SEP-18 $536400
CVTC 10395140 06-SEP-18 $500268 CVTC - Foundation Inc 10394575 27-SEP-18 $3298542
Communications Cabling amp Netwo 10395446 20-SEP-18 $4056594 10395447 20-SEP-18 $4870327
Core BTS 10394840 13-SEP-18 $1572500 CourseMaven Inc 10395324 13-SEP-18 $14325 00
Dean amp Associates Inc 10394837 06-SEP-18 $481362 Drepung Loseling Monastery Inc 10395851 20-SEP-18 $500000
E O Johnson Company 10395495 13-SEP-18 $419500 10395692 20-SEP-18 $1456542
EBSCO Subscription Service 10396267 27-SEP-18 $979304 Eau Claire Area Chamber of Com 10395413 13-SEP-18 $268800
Eau Claire Auto Parts Inc 10394834 13-SEP-18 $909706 10394835 13-SEP-18 $14399 70
10394836 13-SEP-18 $328536 10395082 20-SEP-18 $593568
10395156 06-SEP-18 $313301 10395157 06-SEP-18 $271101
10395158 06-SEP-18 $315411 10395159 06-SEP-18 $3576 11
10395161 06-SEP-18 $315411
13
Valley Listing of Checks Written to Vendors with Check Dates from Page 2 of 4
Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71
09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
Eau Claire Auto Parts Inc 10395162 06-SEP-18 $501091
10395163 06-SEP-18 $271101
10395164 06-SEP-18 $314356
10395165 06-SEP-18 $358666
10395167 06-SEP-18 $2711 01
10395168 06-SEP-18 $358666
10395169 06-SEP-18 $4114 15
10395170 06-SEP-18 $357611
10395171 06-SEP-18 $3576 11
10395172 06-SEP-18 $313301
10395173 06-SEP-18 $358666
10395175 06-SEP-18 $390316
10395177 06-SEP-18 $3576 11
10395179 06-SEP-18 $357611
10395180 06-SEP-18 $3913 71
10395181 06-SEP-18 $357611
10395182 06-SEP-18 $321741
10395183 06-SEP-18 $390316
10395198 06-SEP-18 $3576 11
10395199 06-SEP-18 $298531
10395201 06-SEP-18 $357611
Eau Claire City of 10395798 19-SEP-18 $1324000
10396199 27-SEP-18 $888985
10396204 27-SEP-18 $465240
10396207 27-SEP-18 $842246
10396208 27-SEP-18 $606651
10396209 27-SEP-18 $511479
Edward Don amp Co 10394799 27-SEP-18 $1940900
10395087 27-SEP-18 $357481
10396149 27-SEP-18 $9491 90
Elsevier Inc 10395434 27-SEP-18 $470000 10395435 27-SEP-18 $300000
Ferguson Enterprises Inc 10395092 13-SEP-18 $2009265
Filtration Systems Inc 10395093 13-SEP-18 $492541
Foremost Business Systems Inc 10395246 06-SEP-18 $1462200
High Monkey Consulting Inc 10395251 20-SEP-18 $1300000
Hu-Friedy 10395742 27-SEP-18 $369255 ISS Facility Services Inc - Mi 10394804 06-SEP-18 $371179
10395419 27-SEP-18 $778000
10395420 27-SEP-18 $369500
10395423 27-SEP-18 $373500
10395426 27-SEP-18 $10516 02
International Assoc of Fire Fi 10396364 27-SEP-18 $500000
Intl Business Machines Corp 10396264 27-SEP-18 $400000
Kwik Trip Inc 10395089 06-SEP-18 $380960
Lab Midwest LLC 10395103 13-SEP-18 $490000
Laerdal Medical Corp 10395502 20-SEP-18 $341811 Larson Companies 10395399 13-SEP-18 $1538900
Leeds Precision Instruments In 10395107 20-SEP-18 $497600
14
Valley Listing of Checks Written to Vendors with Check Dates from Page 3 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
MEP Properties LLC 10396270 27-SEP-18 $616723 Magtech Ammunition Co Inc 10395708 20-SEP-18 $705620
Market Materials LLC 10395308 13-SEP-18 $10239520 10395312 13-SEP-18 $9281 25
Market and Johnson Inc 10395309 13-SEP-18 $22200600
10395310 13-SEP-18 $16644300
Mid-state Technical College 10395702 20-SEP-18 $8044 77 Midway Steel Inc 10394795 13-SEP-18 $2645060
10395115 20-SEP-18 $332000 Mythics 10395313 20-SEP-18 $3035892
NCHERM Group LLC 10395594 27-SEP-18 $500000 Nicolet Area Technical College 10395307 13-SEP-18 $329000
Noregon Systems Inc 10394444 06-SEP-18 $699300 Northcentral Technical College 10395664 20-SEP-18 $671034
Northeast Wisconsin Tech Colle 10395628 20-SEP-18 $303347 Northwoods Indoor Advertising 10395629 20-SEP-18 $495000
Online Computer Library Center 10396163 27-SEP-18 $272673 Park Place Technologies 10394495 06-SEP-18 $1606956
Patterson Dental Company 10394505 06-SEP-18 $381172 Plummer Concrete Inc 10394812 06-SEP-18 $1604430
10395119 06-SEP-18 $448000 River Falls Municipal Utility 10395603 13-SEP-18 $322514 RosettaStone Ltd 10395265 13-SEP-18 $1269500 Rottweiler Hardware LLC 10395377 27-SEP-18 $324000
SOS Architects 10395579 13-SEP-18 $300000 10395581 13-SEP-18 $500000
Samuels Group Inc 10395253 20-SEP-18 $11705691 10395254 20-SEP-18 $2274800
Sassafras Software Inc 10395443 27-SEP-18 $522000 Smooth Transitions LLC 10395786 20-SEP-18 $4468 75
Sodexo Inc amp Affiliates 10396218 27-SEP-18 $259800 Strata Information Group 10395127 13-SEP-18 $3018 75
10395128 13-SEP-18 $637500 SWansons Commercial Flooring 10394973 13-SEP-18 $2566500
10395311 13-SEP-18 $7334475 10395352 13-SEP-18 $283180
TestOut 10395264 20-SEP-18 $1251300 TouchPoint Medical 10394974 06-SEP-18 $2238900
Tracy Strubel LLC 10396371 27-SEP-18 $432500 US Bank 10395872 26-SEP-18 $809824
10395873 26-SEP-18 $607368 10395891 26-SEP-18 $719703
10395900 26-SEP-18 $2023500 10395937 26-SEP-18 $818928
10396057 26-SEP-18 $336325 10396069 26-SEP-18 $18052000
10396070 26-SEP-18 $664725 10396074 26-SEP-18 $796700
10396079 26-SEP-18 $1407000
15
Valley Technical College 09282018 11 2353 AM
Listing of Checks Written to Vendors with Check Dates from 01-SEP-18 to 30-SEP-18
with Check Amounts Greater than or equal to $2 500 for Bank No 63
Vendor Name
US Bank
Univ of Wisconsin - Eau Claire
Univ of Wisconsin - Stout
Valley Builders Hardware Co In Van Ert Electric Co Inc Verizon Wireless Volume One Magazine WQOW Television Wellness IQ Western Technical College Wipfli LLP Wis Higher Education Aids Boar Wolters Kluwer Xcel Energy
Invoice Date
10396094 26-SEP-18 10396107 26-SEP-18
10396118 26-SEP-18 10396134 26-SEP-18
10396139 26-SEP-18
10395228 06-SEP-18
10395785 20-SEP-18
10395461 13-SEP-18
10394802 06-SEP-18 10395390 27-SEP-18
10395780 20-SEP-18 10394921 13-SEP-18
10395415 27-SEP-18 10395375 13-SEP-18
10395620 20-SEP-18 10396285 27-SEP-18
10395770 20-SEP-18 10395662 20-SEP-18
10396140 27-SEP-18
Total
Amount for Checks less than $2500
Amount
$788000 $553155 $482479
$1672072 $11 78310 $435994
$481632 $300000 $281238 $255200
$345363 $272800
$838000 $256000
$274500 $1407500
$1537500 $529000
$8013013
$218771610
$34002469
$2527740 79
Page 4 of 4 FZRCHKO c71 PROD
16
18 - 93018 Page 1 of 1 - Run Date 92818
llilllftbull Company Name Contract Name --Instruction Business amp 726 3M Company 3M - Annual Confined $2 520 00 Dunn Industry SpaceHazwoper
Instruction Business amp 729 Big River Resources Fire Extinguisher Training $76000 Dunn Industry LLC
Technical Business amp 724 Charter Nex Films LOTO Policy Review-TA $700000 Chippewa Assistance Industry
Instruction Business amp 722 Clearwater Care Center CPR Renewal with Online Access $1349 65 Eau Claire Industry
Instruction Business amp 737 Conagra Foods Advanced 1st Aid - Customized $3400 00 Dunn Industry
Instruction Business amp 738 Documation LLC Annual Safety Training $1121 00 Eau Claire Industry
Instruction Business amp 718 Dynamic Fabrication amp Crane Training with Basic Rigging $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 719 Dynamic Fabrication amp Lockout-Tagout Training $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 746 Elk Mound High Schoci CDL Test $15000 Dunn Industry
Instruction Business amp 739 Global Finishing Motivation amp Engagement $80000 Trempealeau Industry Solutions Makeup Session
Instruction Business amp 755 LE Phillips Career Dev Skid Steer Training $57000 Eau Claire Industry Center
Instruction Business amp 744 LE Phillips Career Dev Leadership Training $40000 Eau Claire Industry Center
Instruction Business amp 740 MULTI Transformational Leadership Fall $6635 20 MULTI Industry 2018
Instruction Business amp 730 Phillips-Medisize STEM-Phillips Fire Extinguisher $271000 Dunn Industry Corporation Training - Phi llips location
Instruction Business amp 708 Phillips-Medisize Phillips - GDamp T $3525 00 Dunn Industry Corporation
Instruction Business amp 732 TDKHTI Hazwoper Technician Training $4 560 00 Eau Claire Industry
Technical Business amp 675 University of Cleanroom Lab 2019 $8474 00 Eau Claire Assistance Industry Wisconsin-Eau Claire
Instruction Business amp 714 US Bank Development Active Shooter (Situation al $44840 Eau Claire Industry Network Awareness)
Instruction Business amp 727 WESTconsin Credit WestConsin -Threat in the $2 280 00 Dunn Industry Union Workplace-RF New Rich Ells
Pres
ITEM 4D ndash CONTRACTS FOR SERVICES
17
ITEM 5B ndash APPROVAL OF FYrsquo18 BUDGET APPROPRIATION ADJUSTMENTS
State statute requires the district board to approve any modifications to the original adopted budget Projections for FYrsquo18 expenditures have been made and it is anticipated that some amounts could exceed the original budget In order to receive state aid for the expenditures a budget either equal to or in excess of the actual amount expended must be approved by the district board
Suggested Resolution
WHEREAS various resources are expected to exceed the 2017-2018 budgeted levels and
WHEREAS Section 6590(5) Wis Stats provides that changes in budget appropriations may be authorized upon two-thirds (23) vote of the entire membership of the District Board
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that the 2017-2018 budget appropriation be modified as follows
Appropriation Modified Fund Function Resource Change Appropriation
General Instruction $ -320702 $ 33234478 General Instructional Resources $ -924 $ 713822 General Student Services $ -388298 $ 3914411 General General Institutional $ 882186 $ 11525057 General Physical Plant $ -172262 $ 4416944 Special Revenue-Operational State Aids $ 260340 $ 2326397 Special Revenue-Operational Federal Revenue $ 560693 $ 6405437 Special Revenue-Operational Instruction $ 1695601 $ 9390220 Special Revenue-Operational Instructional Resources $ -62237 $ 720 Special Revenue-Operational Student Services $ 193851 $ 1315200 Special Revenue-Operational General Institutional $ -999009 $ 341662 Special Revenue-Operational Physical Plant $ -7173 $ 59656 Capital Projects Instruction $ 832578 $ 3147428 Capital Projects Instructional Resources $ 50058 $ 680058 Capital Projects Student Services $ -1252 $ 6748 Capital Projects General Institutional $ 35491 $ 1381491 Capital Projects Physical Plant $ 649635 $ 5480785 Capital Projects Auxiliary Services $ 38050 $ 38050 Capital Projects Proceeds from Debt $ 1604560 $ 9604560 Debt Service Institutional Revenue $ 40092 $ 105092 Debt Service Auxiliary Services $ 40092 $ 6905092 Enterprise Institutional Revenue $ 128278 $ 3259728 Enterprise Auxiliary Services $ 128278 $ 3388856 Special Revenue-Nonaidable Instruction $ 10177 $ 54777 Special Revenue-Nonaidable Institutional Revenue $ 10177 $ 617277
18
ITEM 5C ndash APPROVAL OF FYrsquo18 PROCUREMENT REPORT Annual Purchasing Review
October 8 2018 Board Meeting
Annual Report of Purchases under $50000 for FYrsquo18
Annually as required in Administrative Rule TCS 605(2)(h) district staff shall prepare a review of all
annual procurements of $50000 or less of similar goods supplies or services from a single vendor to
determine if a more competitive process should be used in succeeding years This review is to be based
on a report containing transaction detail grouped by similar goods supplies and services and a total for
each grouping Since similar items of a common nature are generally purchased from a common vendor
a report of procurements with transaction detail by vendor is sufficient to comply with this requirement
This report should then be totaled to determine if the aggregate by vendor for the transactions is greater
than $50000 Those that total to more than $50000 by vendor should be included in the review to
determine if a more competitive process should be used in the future
In FY18 Chippewa Valley Technical College did not have any suppliers that accumulated to $50000 but
did not receive formal bidding attention (ie not purchased from public contracts cooperative purchasing
agreements or formal bid process etc) Purchases which are exempt include utilities
membershipsdues items purchased for resale items purchased through sole source options rentsleases
financialinsuranceinvestments services or fees or fees paid to other public agencies since these items are
not required to be bid
Comments relating to the FYrsquo18 purchasing review are as follows
Purchases using e-procurement totaled $1421175 in FY18 There were 1685 transactions that
were placed through e-procurement and all with vendors under contract
The purchasing team is involved with departments in purchase planning decisions to proactively
provide for formal competitive bidding to take place in accordance with policy
Purchasing Manager conference calls are held monthly to discuss on-going projects and share
best practices By combining requests for quotes and bids we have been able to get more
favorable pricing
Purchase Summary
A detailed review of FYrsquo18 purchases was conducted during September 2018 of the total purchases made
during fiscal year 2017-2018 Listed below is a summary of that review
Current expenditures $16713635
(supplies and services)
Capital purchases - 9977391
Total Purchases - $26691026
Respectfully submitted
Kirk Moist Director of Finance amp Budgeting
19
- Page 1
-
SUGGESTED RESOLUTIONS ndash REGULAR MEETING ndash October 8 2018
Item 4 ndash Consent Agenda
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following consent agenda items are approved as presented and recommended
Minutes of the September 27 2018 Regular meeting
Personnel Matters ndash Employment Adjunct Instructors as listed Ashley Senesac Records and Registration Assistant (Lt) 9-24-18 Joni Geroux Director of Marketing Communications and Recruitment 10-15-18 Resignations Janell Hoyt Nursing Assistant Instructor 10-26-18 Melissa Wilson Marketing amp Communications Manager 10-9-18 Timothy Figlmiller Maintenance Technician 9-21-18 Retirements Dawn Matott Business Tech InstFaculty Developer 12-18-18 Gayle Osterman BampI Seminar amp CE Specialist 9-28-18
Financial Report Payroll Direct Deposit in the amount of $172968442 Accounts Payable Checks in the amount of $258844185 Refunds in the amount of $245145358 Bank Transfers in the amount of $176411196 and Direct Deposit Travel in the amount of $2541200 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for September 2018 as presented
Nineteen (19) contracts for services are approved as recommended and presented on the attached list
Ethics Code ndash Designation of Vice Presidents For purposes of Wisconsinrsquos Code of Ethics for Public Officials and Employees sec 1941 through 1959 Stats the Chippewa Valley Technical College District Board designates the following positions (vice presidents) and indicates its understanding that the current occupants of those positions and their successors to those positions are state public officials to whom Wisconsinrsquos Ethics Code applies Vice PresidentndashOperations Vice PresidentndashInstruction and Vice President-Student Services
Item 5A ndash Establish Tax Levy
Motion by __________ seconded by __________ that the following resolution be adopted
WHEREAS the Chippewa Valley Technical College District Board adopted the budget for FY 2019
NOW THEREFORE BE IT RESOLVED that the Chippewa Valley Technical College District Board authorizes a tax levy of twenty million nine hundred twenty seven thousand six hundred eighty seven ($20927687) on the full value of the taxable property of the District as certified to it by the Wisconsin Department of Revenue for the purpose of making capital improvements acquiring equipment operating and maintaining the schools of the District and for the retirement of previously approved District indebtedness for the fiscal year beginning July 1 2018 and
BE IT FURTHER RESOLVED that the Chippewa Valley Technical College District Board pursuant to s3816 Wis Stats authorizes that the aforementioned amount of levy be
3
spread proportionately on the tax rolls for the collection in each city village and town or portion thereof within the District boundaries and that the respective clerks be informed of this action prior to the last working day in October 2018 or ten days after receipt of District valuation whichever is later
Item 5B ndash Approval of FYrsquo18 Budget Appropriations Adjustments
Motion by __________ seconded by __________ that the following resolution be adopted
WHEREAS various resources are expected to exceed the 2017-2018 budgeted levels and
WHEREAS Section 6590(5) Wis Stats provides that changes in budget appropriations may be authorized upon two-thirds (23) vote of the entire membership of the District Board
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that the 2017-2018 budget appropriation be modified as follows
Appropriation Modified Fund Function Resource Change Appropriation
General Instruction $ -320702 $ 33234478 General Instructional Resources $ -924 $ 713822 General Student Services $ -388298 $ 3914411 General General Institutional $ 882186 $ 11525057 General Physical Plant $ -172262 $ 4416944 Special Revenue-Operational State Aids $ 260340 $ 2326397 Special Revenue-Operational Federal Revenue $ 560693 $ 6405437 Special Revenue-Operational Instruction $ 1695601 $ 9390220 Special Revenue-Operational Instructional Resources $ -62237 $ 720 Special Revenue-Operational Student Services $ 193851 $ 1315200 Special Revenue-Operational General Institutional $ -999009 $ 341662 Special Revenue-Operational Physical Plant $ -7173 $ 59656 Capital Projects Instruction $ 832578 $ 3147428 Capital Projects Instructional Resources $ 50058 $ 680058 Capital Projects Student Services $ -1252 $ 6748 Capital Projects General Institutional $ 35491 $ 1381491 Capital Projects Physical Plant $ 649635 $ 5480785 Capital Projects Auxiliary Services $ 38050 $ 38050 Capital Projects Proceeds from Debt $ 1604560 $ 9604560 Debt Service Institutional Revenue $ 40092 $ 105092 Debt Service Auxiliary Services $ 40092 $ 6905092 Enterprise Institutional Revenue $ 128278 $ 3259728 Enterprise Auxiliary Services $ 128278 $ 3388856 Special Revenue-Nonaidable Instruction $ 10177 $ 54777 Special Revenue-Nonaidable Institutional Revenue $ 10177 $ 617277
4
Item 5C ndash Approval of FYrsquo18 Procurement Report
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED that the Chippewa Valley Technical College District Board approves the 2017-2018 procurement report as presented Wisconsin Administrative Code TCS605(2)(h)
5
ITEM 4A ndash MINUTES
REGULAR MEETING OF THE CHIPPEWA VALLEY TECHNICAL COLLEGE DISTRICT BOARD
CVTC Business Education Center ndash Room 100A
September 27 2018
The meeting was called to order at 530 pm by Chairperson Ramona Mathews She indicated this was an open meeting with notices mailed to the news media and other interested parties and posted at the Chippewa Valley Technical College campusescenters in Chippewa Falls Eau Claire Menomonie River Falls and Neillsville on September 20 2018
1 Roll Call Present Colleen Bates Paul Bauer Ramona Mathews Russell Ratsch Paul Schley Ron Walsh and Justin Zoromski Absent Dawn Garcia and Mike Noreen
Also present Bruce Barker Lauren Sullivan Tom Huffcutt Margo Keys Kirk Moist Margaret Dickens Tom Lange Rod Bagley Aliesha Crowe Willie Henning Alisa Schley Adam Wehling Rick Polzer Matthew Lindblad Portia Maves Zach Arvold Amanda McKay and Terry Nichols
2 Motion by Mr Ratsch seconded by Mr Bauer to approve the agenda as presented Ayes All Nays None Motion carried
3 Adam Wehling Dean of Agriculture Energy and Transportation introduced Rick Polzer Marine and Outdoor Power Products Technician Instructor Mr Polzer thanked the Board for inviting him to provide a program presentation for the Motorcycle Marine amp Outdoor Power Products Technician program With Mr Polzer was a recent CVTC graduate Matthew Lindblad who currently works at a Harley dealership He also introduced a current student Portia Maves who is just five weeks into the program and hopes to graduate at the top of her class Together they demonstrated the features of an electric motorcycle Mr Polzer shared the many avenues the program has to offer with small engines and shared there is a new business and industry course for winterizing boats and summarizing snowmobiles
Alisa Schley introduced the 2018 Student Ambassador Amanda McKay She shared every year WTCS reaches out to each of the sixteen WTCS colleges looking for an outstanding student to represent each individual college Ms McKay has been working for CVTC since April 2018 and was first enrolled in 2014 in the nursing program She recently returned and is enrolled in the Digital Marketing program
Zach Arvold gave the Student Government update He shared the many activities that SGA has been doing which include an outdoor welcome back for students on August 27th which included a greeting station set up by the walk bridge bringing in a live band Divided Highway to perform in the student commons during the first week of classes providing a Money Matters Financial Carnival and hosted a community involvement fair that provided an opportunity to learn about on-campus student organizations and community resources The Tibetan Monks will be back on campus from October 1-4 2018 in the Business Education Center student commons
6
Alisa Schley Student Life Specialist at CVTC presented information on future opportunities for CVTC students to participate in a study abroad trip The upcoming study abroad trips being offered include Belize in January 2019 Spain in May 2019 and Costa Rica in June 2019 She shared how the funding and coordination of each trip will occur and the focused program areas that are included
4 There were no public comments
5 Motion by Dr Schley seconded by Mr Bauer that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following consent agenda items are approved as presented and recommended
Minutes of the August 30 2018 Regular meeting
Personnel Matters ndash Employment Adjunct Instructors as listed Michael Grotzinger Truck Driving Instructional Assistant 9-4-18 Hannah Baldwin Learning Support Coordinator (Pt) 9-4-18 Ryan Clausen Custodian 9-4-18 Harvey Chartrand Custodian 9-10-18 Mark Schwartz Emergency Services Continuing Education Coordinator 9-24-18 Haley Bremer Student Recruitment Coordinator 9-27-18 Resignations Wendy Nelson Chemistry amp Physics Instructor 8-23-18 Steven Gago IT HS Academy Instructor 8-24-18 Jessica Gruber Academic Advisor 9-21-18 Roxann Vanderwyst CVTC Development Officer Major Gifts 9-14-18 Jackie Sahnow River Falls Campus Assistant 9-17-18 Retirements Daniel Adams Duplicating Technician 11-2-18
Financial Report Payroll Direct Deposit in the amount of $268055522 Accounts Payable Checks in the amount of $391511346 Refunds in the amount of $258927917 Bank Transfers in the amount of $223481796 and Direct Deposit Travel in the amount of $6322538 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for August 2018 as presented
Thirty-two (32) contracts for services are approved as recommended and presented on the attached list Ayes All Nays None Motion carried
6 Board Chairpersonrsquos Report A Mona reminded the Board the October Board Meeting will be October 8 2018 at
12pm
B The November meeting date occurs on Thanksgiving The Board decided the November Board meeting date will be Thursday November 29th at 530pm
C Ms Mathews suggested the Board puts forth a nomination of Ms Garcia as the Boards Association 2019 Board Member of the Year The Board agreed with the nomination
7 Presidentrsquos Report A Tom Huffcutt Vice President of Operations shared the issue of armed officers
on campus has been a discussion that colleges have been exploring He introduced Willie Henning Public Safety Manager at CVTC and Mr Henning
7
shared four options for armed security at CVTC arm current public safety employees hire retired law enforcement personnel contract with a private security firm or have a liaison officer from a local police force He outlined the pros and cons for each of the four options and concluded they are still in the exploratory process
B Margaret Dickens shared the Graduate Follow Up Report results She indicated that 93 of respondents are employed and 88 of the employed respondents are in jobs related to their training compared to 79 at WTCS She also shared that 89 of the respondents are employed in Wisconsin and 70 of respondents are employed in the CVTC district There are 18 programs with 100 percent placement in a related field The average annual salary of respondents earning an associate degree is $44367 Dr Dickens shared the Employer Follow Up Report information showed that 96 percent of employers would hire CVTC graduates and that 94 percent of employers would recommend a CVTC graduate
C Mr Barker shared the results of the economic impact study for CVTC
D Aliesha Crowe Executive Director-Institutional Advancement presented the fiscal 2018 year in review The highlights of CVTC Foundation Inc included supporting the River Falls expansion the student housing feasibility study the implementation of the CollegeFoundation MOU establishing the Real Estate Foundation and implementing the FoundationReal Estate Foundation Operating Agreement The CVTC Foundation Inc surpassed the 2018 fiscal year fundraising goal
E Mr Barker presented on the following Mr Barker provided advocacy handouts to Board members that outline
WTCS Wisconsin Grants and direct state investment WTCS Presidents will be meeting next week at Western Technical
College with Ashley Furniture Home Sweet Menomonie is a loan program to assist young adults with
down payments to get an interest free loan for up to 10 years Only employees or perspective employees whose employers contribute to this loan fund would be eligible to apply
Met with a group of civic leaders in River Falls to look at developing something similar to Eau Clairersquos Haymarket at the end of Main Street on the UWRF campus
CVTC applied for a full class A liquor license and was awarded on 926
Dr Schley left the meeting at 713pm
8 Ms Mathews reminded the Board to complete the PlusDelta evaluation
9 There were no announcements andor requests
10 Motion by Mr Bauer seconded by Ms Bates to adjourn to Executive Session to discuss Wis Stats 1985(1)(g) ndash conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with
8
_____________________________
_____________________________ _______________________________
respect to litigation in which it is or is likely to become involved (legal update) Ayes All Nays None Motion carried The meeting adjourned to closed session at 725 pm
11 The meeting returned to open session at 736 pm
12 Motion by Dr Walsh seconded by Mr Bauer to adjourn Ayes All Nays None Motion carried The meeting adjourned at 736 pm
Recorded by Submitted by
Lauren J Sullivan Ron Walsh Secretary Executive Assistant to the President Chippewa Valley Technical College
Date
Chairperson Secretary
9
ITEM 4B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
08042018 through 12312018
Vollmer David
Total Count = 1
10
I I
ITEM 4C ndash FINANCIAL REPORTS
11
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 9142018 19 85967810$
Electronic Payments 9282018 20 87000632
Total Net Pay 172968442$
BANK TRANSFERS
Date Transfer Number Transfer Totals
Optum Inc 9142018 4539 2468735$
Empower Retirement 9142018 4540 1180274
MidAmerica Administrative amp Retirement 9142018 4541 3056303
United Way of Greater Chippewa Valley 9142018 4543 34002
ExpertPay-Child Support 9142018 4544 245411
Optum Inc 9142018 4545 74750
IRS - 941 Deposit 9172018 4537 29259423
Special Pay Plan Retirement Trust (Pelion) 9172018 4542 498321
Security Health Plan 9202018 4536 77884230
WI DOR 9202018 4546 24033
Wisconsin Retirement System (WRS) 9242018 4548 51953298
Madison National Life 9242018 4549 474467
Minnesota Life Insurance Company 9242018 4550 2124660
DWD Unemployment Insurance 9262018 4547 79560
Optum Inc 9282018 4553 2530235
Empower Retirement 9282018 4554 1180274
MidAmerica Administrative amp Retirement 9282018 4555 3066303
United Way of Greater Chippewa Valley 9282018 4557 34002
ExpertPay-Child Support 9282018 4558 242915
Total 176411196$
REFUNDS
Date Check Numbers Check Totals
Computer Listing 942018 80031897-80032005 9384698$
Computer Listing 9102018 80032006-80032060 4459904
Computer Listing 9172018 80032061-80032153 6086857
Computer Listing 9242018 80032154-80032187 2962807
Electronic Payments 9282018 3618-3642 222251092
Total 245145358$
ACCOUNTS PAYABLE
Date Check Numbers Check Totals
Computer Listing 962018 30058931-30059021 30688916$
Computer Listing 9132018 30059022-30059142 96965854
Computer Listing 9172018 30059143-30059150 251808
Computer Listing 9192018 30059151 1324000
Computer Listing 9202018 30059152 53502874
Computer Listing 9252018 30059253-30059253 38960862
Computer Listing 9272018 30059254-30059353 37149871
258844185$
TRAVEL
Date Advice Numbers Check Totals
Computer Listing 9142018 18658-18698 1361752
Computer Listing 9282018 18699-18744 1179448
Total 2541200$
Grand Total 855910381$
CHIPPEWA VALLEY TECHNICAL COLLEGE
9118-93018
f
-
l
Annual INVESTMENT
REGULAR INVESTMENTS Rate AMOUNTS TOTALS
Local Government Investment Pool (LGIP) 200 7022418$
US Bank Operating 025 4630580$
TOTAL REGULAR INVESTMENTS 11652998$
CAPITAL PROJECTS amp EQUIPMENT
LGIP-Capital Projects amp Equipment 200 7731832$
TOTAL CAPITAL FUNDS 7731832$
TOTAL INVESTMENTS 19384829$
CHIPPEWA VALLEY TECHNICAL COLLEGE
INVESTMENTS OUTSTANDING
93018
12
Valley Listing of Checks Written to Vendors with Check Dates from Page 1 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
ACEN 10395575 27-SEP-18 $287500 Access Security Inc 10395297 06-SEP-18 $882900
10395298 06-SEP-18 $979800 10395601 13-SEP-18 $5110 32
10395602 13-SEP-18 $2200842
10395622 13-SEP-18 $790464
Advanced Disposal 10395599 13-SEP-18 $300337 Air Tech Environmental Service 10394469 06-SEP-18 $273500 American Assn of Community Col 10396268 27-SEP-18 $8001 00 American Physical Therapy Assa 10395480 13-SEP-18 $425000
Animart 10394993 13-SEP-18 $282095 Arrow Building Center 10395222 06-SEP-18 $303666
Audiovisual Inc 10395383 27-SEP-18 $371229 10395394 20-SEP-18 $3392088
10395395 20-SEP-18 $359136 10395396 20-SEP-18 $434744
10395397 20-SEP-18 $2747 88 10395398 20-SEP-18 $708833 10395404 20-SEP-18 $3075579
Axon Enterprise Inc 10394803 06-SEP-18 $350000
BWBR 10395731 20-SEP-18 $720602 Baraboo Sysco Food Services 10395351 13-SEP-18 $268854
Benedict Refrigeration Inc 10394830 13-SEP-18 $260981 Bettendorf Transfer amp Excavati 10395058 06-SEP-18 $693200
Border States Electric Supply 10394537 06-SEP-18 $272699 10394538 06-SEP-18 $265353
Buehler A Division of IL Tool 10395756 27-SEP-18 $6601 66 CAS 10395067 13-SEP-18 $536400
CVTC 10395140 06-SEP-18 $500268 CVTC - Foundation Inc 10394575 27-SEP-18 $3298542
Communications Cabling amp Netwo 10395446 20-SEP-18 $4056594 10395447 20-SEP-18 $4870327
Core BTS 10394840 13-SEP-18 $1572500 CourseMaven Inc 10395324 13-SEP-18 $14325 00
Dean amp Associates Inc 10394837 06-SEP-18 $481362 Drepung Loseling Monastery Inc 10395851 20-SEP-18 $500000
E O Johnson Company 10395495 13-SEP-18 $419500 10395692 20-SEP-18 $1456542
EBSCO Subscription Service 10396267 27-SEP-18 $979304 Eau Claire Area Chamber of Com 10395413 13-SEP-18 $268800
Eau Claire Auto Parts Inc 10394834 13-SEP-18 $909706 10394835 13-SEP-18 $14399 70
10394836 13-SEP-18 $328536 10395082 20-SEP-18 $593568
10395156 06-SEP-18 $313301 10395157 06-SEP-18 $271101
10395158 06-SEP-18 $315411 10395159 06-SEP-18 $3576 11
10395161 06-SEP-18 $315411
13
Valley Listing of Checks Written to Vendors with Check Dates from Page 2 of 4
Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71
09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
Eau Claire Auto Parts Inc 10395162 06-SEP-18 $501091
10395163 06-SEP-18 $271101
10395164 06-SEP-18 $314356
10395165 06-SEP-18 $358666
10395167 06-SEP-18 $2711 01
10395168 06-SEP-18 $358666
10395169 06-SEP-18 $4114 15
10395170 06-SEP-18 $357611
10395171 06-SEP-18 $3576 11
10395172 06-SEP-18 $313301
10395173 06-SEP-18 $358666
10395175 06-SEP-18 $390316
10395177 06-SEP-18 $3576 11
10395179 06-SEP-18 $357611
10395180 06-SEP-18 $3913 71
10395181 06-SEP-18 $357611
10395182 06-SEP-18 $321741
10395183 06-SEP-18 $390316
10395198 06-SEP-18 $3576 11
10395199 06-SEP-18 $298531
10395201 06-SEP-18 $357611
Eau Claire City of 10395798 19-SEP-18 $1324000
10396199 27-SEP-18 $888985
10396204 27-SEP-18 $465240
10396207 27-SEP-18 $842246
10396208 27-SEP-18 $606651
10396209 27-SEP-18 $511479
Edward Don amp Co 10394799 27-SEP-18 $1940900
10395087 27-SEP-18 $357481
10396149 27-SEP-18 $9491 90
Elsevier Inc 10395434 27-SEP-18 $470000 10395435 27-SEP-18 $300000
Ferguson Enterprises Inc 10395092 13-SEP-18 $2009265
Filtration Systems Inc 10395093 13-SEP-18 $492541
Foremost Business Systems Inc 10395246 06-SEP-18 $1462200
High Monkey Consulting Inc 10395251 20-SEP-18 $1300000
Hu-Friedy 10395742 27-SEP-18 $369255 ISS Facility Services Inc - Mi 10394804 06-SEP-18 $371179
10395419 27-SEP-18 $778000
10395420 27-SEP-18 $369500
10395423 27-SEP-18 $373500
10395426 27-SEP-18 $10516 02
International Assoc of Fire Fi 10396364 27-SEP-18 $500000
Intl Business Machines Corp 10396264 27-SEP-18 $400000
Kwik Trip Inc 10395089 06-SEP-18 $380960
Lab Midwest LLC 10395103 13-SEP-18 $490000
Laerdal Medical Corp 10395502 20-SEP-18 $341811 Larson Companies 10395399 13-SEP-18 $1538900
Leeds Precision Instruments In 10395107 20-SEP-18 $497600
14
Valley Listing of Checks Written to Vendors with Check Dates from Page 3 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
MEP Properties LLC 10396270 27-SEP-18 $616723 Magtech Ammunition Co Inc 10395708 20-SEP-18 $705620
Market Materials LLC 10395308 13-SEP-18 $10239520 10395312 13-SEP-18 $9281 25
Market and Johnson Inc 10395309 13-SEP-18 $22200600
10395310 13-SEP-18 $16644300
Mid-state Technical College 10395702 20-SEP-18 $8044 77 Midway Steel Inc 10394795 13-SEP-18 $2645060
10395115 20-SEP-18 $332000 Mythics 10395313 20-SEP-18 $3035892
NCHERM Group LLC 10395594 27-SEP-18 $500000 Nicolet Area Technical College 10395307 13-SEP-18 $329000
Noregon Systems Inc 10394444 06-SEP-18 $699300 Northcentral Technical College 10395664 20-SEP-18 $671034
Northeast Wisconsin Tech Colle 10395628 20-SEP-18 $303347 Northwoods Indoor Advertising 10395629 20-SEP-18 $495000
Online Computer Library Center 10396163 27-SEP-18 $272673 Park Place Technologies 10394495 06-SEP-18 $1606956
Patterson Dental Company 10394505 06-SEP-18 $381172 Plummer Concrete Inc 10394812 06-SEP-18 $1604430
10395119 06-SEP-18 $448000 River Falls Municipal Utility 10395603 13-SEP-18 $322514 RosettaStone Ltd 10395265 13-SEP-18 $1269500 Rottweiler Hardware LLC 10395377 27-SEP-18 $324000
SOS Architects 10395579 13-SEP-18 $300000 10395581 13-SEP-18 $500000
Samuels Group Inc 10395253 20-SEP-18 $11705691 10395254 20-SEP-18 $2274800
Sassafras Software Inc 10395443 27-SEP-18 $522000 Smooth Transitions LLC 10395786 20-SEP-18 $4468 75
Sodexo Inc amp Affiliates 10396218 27-SEP-18 $259800 Strata Information Group 10395127 13-SEP-18 $3018 75
10395128 13-SEP-18 $637500 SWansons Commercial Flooring 10394973 13-SEP-18 $2566500
10395311 13-SEP-18 $7334475 10395352 13-SEP-18 $283180
TestOut 10395264 20-SEP-18 $1251300 TouchPoint Medical 10394974 06-SEP-18 $2238900
Tracy Strubel LLC 10396371 27-SEP-18 $432500 US Bank 10395872 26-SEP-18 $809824
10395873 26-SEP-18 $607368 10395891 26-SEP-18 $719703
10395900 26-SEP-18 $2023500 10395937 26-SEP-18 $818928
10396057 26-SEP-18 $336325 10396069 26-SEP-18 $18052000
10396070 26-SEP-18 $664725 10396074 26-SEP-18 $796700
10396079 26-SEP-18 $1407000
15
Valley Technical College 09282018 11 2353 AM
Listing of Checks Written to Vendors with Check Dates from 01-SEP-18 to 30-SEP-18
with Check Amounts Greater than or equal to $2 500 for Bank No 63
Vendor Name
US Bank
Univ of Wisconsin - Eau Claire
Univ of Wisconsin - Stout
Valley Builders Hardware Co In Van Ert Electric Co Inc Verizon Wireless Volume One Magazine WQOW Television Wellness IQ Western Technical College Wipfli LLP Wis Higher Education Aids Boar Wolters Kluwer Xcel Energy
Invoice Date
10396094 26-SEP-18 10396107 26-SEP-18
10396118 26-SEP-18 10396134 26-SEP-18
10396139 26-SEP-18
10395228 06-SEP-18
10395785 20-SEP-18
10395461 13-SEP-18
10394802 06-SEP-18 10395390 27-SEP-18
10395780 20-SEP-18 10394921 13-SEP-18
10395415 27-SEP-18 10395375 13-SEP-18
10395620 20-SEP-18 10396285 27-SEP-18
10395770 20-SEP-18 10395662 20-SEP-18
10396140 27-SEP-18
Total
Amount for Checks less than $2500
Amount
$788000 $553155 $482479
$1672072 $11 78310 $435994
$481632 $300000 $281238 $255200
$345363 $272800
$838000 $256000
$274500 $1407500
$1537500 $529000
$8013013
$218771610
$34002469
$2527740 79
Page 4 of 4 FZRCHKO c71 PROD
16
18 - 93018 Page 1 of 1 - Run Date 92818
llilllftbull Company Name Contract Name --Instruction Business amp 726 3M Company 3M - Annual Confined $2 520 00 Dunn Industry SpaceHazwoper
Instruction Business amp 729 Big River Resources Fire Extinguisher Training $76000 Dunn Industry LLC
Technical Business amp 724 Charter Nex Films LOTO Policy Review-TA $700000 Chippewa Assistance Industry
Instruction Business amp 722 Clearwater Care Center CPR Renewal with Online Access $1349 65 Eau Claire Industry
Instruction Business amp 737 Conagra Foods Advanced 1st Aid - Customized $3400 00 Dunn Industry
Instruction Business amp 738 Documation LLC Annual Safety Training $1121 00 Eau Claire Industry
Instruction Business amp 718 Dynamic Fabrication amp Crane Training with Basic Rigging $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 719 Dynamic Fabrication amp Lockout-Tagout Training $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 746 Elk Mound High Schoci CDL Test $15000 Dunn Industry
Instruction Business amp 739 Global Finishing Motivation amp Engagement $80000 Trempealeau Industry Solutions Makeup Session
Instruction Business amp 755 LE Phillips Career Dev Skid Steer Training $57000 Eau Claire Industry Center
Instruction Business amp 744 LE Phillips Career Dev Leadership Training $40000 Eau Claire Industry Center
Instruction Business amp 740 MULTI Transformational Leadership Fall $6635 20 MULTI Industry 2018
Instruction Business amp 730 Phillips-Medisize STEM-Phillips Fire Extinguisher $271000 Dunn Industry Corporation Training - Phi llips location
Instruction Business amp 708 Phillips-Medisize Phillips - GDamp T $3525 00 Dunn Industry Corporation
Instruction Business amp 732 TDKHTI Hazwoper Technician Training $4 560 00 Eau Claire Industry
Technical Business amp 675 University of Cleanroom Lab 2019 $8474 00 Eau Claire Assistance Industry Wisconsin-Eau Claire
Instruction Business amp 714 US Bank Development Active Shooter (Situation al $44840 Eau Claire Industry Network Awareness)
Instruction Business amp 727 WESTconsin Credit WestConsin -Threat in the $2 280 00 Dunn Industry Union Workplace-RF New Rich Ells
Pres
ITEM 4D ndash CONTRACTS FOR SERVICES
17
ITEM 5B ndash APPROVAL OF FYrsquo18 BUDGET APPROPRIATION ADJUSTMENTS
State statute requires the district board to approve any modifications to the original adopted budget Projections for FYrsquo18 expenditures have been made and it is anticipated that some amounts could exceed the original budget In order to receive state aid for the expenditures a budget either equal to or in excess of the actual amount expended must be approved by the district board
Suggested Resolution
WHEREAS various resources are expected to exceed the 2017-2018 budgeted levels and
WHEREAS Section 6590(5) Wis Stats provides that changes in budget appropriations may be authorized upon two-thirds (23) vote of the entire membership of the District Board
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that the 2017-2018 budget appropriation be modified as follows
Appropriation Modified Fund Function Resource Change Appropriation
General Instruction $ -320702 $ 33234478 General Instructional Resources $ -924 $ 713822 General Student Services $ -388298 $ 3914411 General General Institutional $ 882186 $ 11525057 General Physical Plant $ -172262 $ 4416944 Special Revenue-Operational State Aids $ 260340 $ 2326397 Special Revenue-Operational Federal Revenue $ 560693 $ 6405437 Special Revenue-Operational Instruction $ 1695601 $ 9390220 Special Revenue-Operational Instructional Resources $ -62237 $ 720 Special Revenue-Operational Student Services $ 193851 $ 1315200 Special Revenue-Operational General Institutional $ -999009 $ 341662 Special Revenue-Operational Physical Plant $ -7173 $ 59656 Capital Projects Instruction $ 832578 $ 3147428 Capital Projects Instructional Resources $ 50058 $ 680058 Capital Projects Student Services $ -1252 $ 6748 Capital Projects General Institutional $ 35491 $ 1381491 Capital Projects Physical Plant $ 649635 $ 5480785 Capital Projects Auxiliary Services $ 38050 $ 38050 Capital Projects Proceeds from Debt $ 1604560 $ 9604560 Debt Service Institutional Revenue $ 40092 $ 105092 Debt Service Auxiliary Services $ 40092 $ 6905092 Enterprise Institutional Revenue $ 128278 $ 3259728 Enterprise Auxiliary Services $ 128278 $ 3388856 Special Revenue-Nonaidable Instruction $ 10177 $ 54777 Special Revenue-Nonaidable Institutional Revenue $ 10177 $ 617277
18
ITEM 5C ndash APPROVAL OF FYrsquo18 PROCUREMENT REPORT Annual Purchasing Review
October 8 2018 Board Meeting
Annual Report of Purchases under $50000 for FYrsquo18
Annually as required in Administrative Rule TCS 605(2)(h) district staff shall prepare a review of all
annual procurements of $50000 or less of similar goods supplies or services from a single vendor to
determine if a more competitive process should be used in succeeding years This review is to be based
on a report containing transaction detail grouped by similar goods supplies and services and a total for
each grouping Since similar items of a common nature are generally purchased from a common vendor
a report of procurements with transaction detail by vendor is sufficient to comply with this requirement
This report should then be totaled to determine if the aggregate by vendor for the transactions is greater
than $50000 Those that total to more than $50000 by vendor should be included in the review to
determine if a more competitive process should be used in the future
In FY18 Chippewa Valley Technical College did not have any suppliers that accumulated to $50000 but
did not receive formal bidding attention (ie not purchased from public contracts cooperative purchasing
agreements or formal bid process etc) Purchases which are exempt include utilities
membershipsdues items purchased for resale items purchased through sole source options rentsleases
financialinsuranceinvestments services or fees or fees paid to other public agencies since these items are
not required to be bid
Comments relating to the FYrsquo18 purchasing review are as follows
Purchases using e-procurement totaled $1421175 in FY18 There were 1685 transactions that
were placed through e-procurement and all with vendors under contract
The purchasing team is involved with departments in purchase planning decisions to proactively
provide for formal competitive bidding to take place in accordance with policy
Purchasing Manager conference calls are held monthly to discuss on-going projects and share
best practices By combining requests for quotes and bids we have been able to get more
favorable pricing
Purchase Summary
A detailed review of FYrsquo18 purchases was conducted during September 2018 of the total purchases made
during fiscal year 2017-2018 Listed below is a summary of that review
Current expenditures $16713635
(supplies and services)
Capital purchases - 9977391
Total Purchases - $26691026
Respectfully submitted
Kirk Moist Director of Finance amp Budgeting
19
- Page 1
-
spread proportionately on the tax rolls for the collection in each city village and town or portion thereof within the District boundaries and that the respective clerks be informed of this action prior to the last working day in October 2018 or ten days after receipt of District valuation whichever is later
Item 5B ndash Approval of FYrsquo18 Budget Appropriations Adjustments
Motion by __________ seconded by __________ that the following resolution be adopted
WHEREAS various resources are expected to exceed the 2017-2018 budgeted levels and
WHEREAS Section 6590(5) Wis Stats provides that changes in budget appropriations may be authorized upon two-thirds (23) vote of the entire membership of the District Board
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that the 2017-2018 budget appropriation be modified as follows
Appropriation Modified Fund Function Resource Change Appropriation
General Instruction $ -320702 $ 33234478 General Instructional Resources $ -924 $ 713822 General Student Services $ -388298 $ 3914411 General General Institutional $ 882186 $ 11525057 General Physical Plant $ -172262 $ 4416944 Special Revenue-Operational State Aids $ 260340 $ 2326397 Special Revenue-Operational Federal Revenue $ 560693 $ 6405437 Special Revenue-Operational Instruction $ 1695601 $ 9390220 Special Revenue-Operational Instructional Resources $ -62237 $ 720 Special Revenue-Operational Student Services $ 193851 $ 1315200 Special Revenue-Operational General Institutional $ -999009 $ 341662 Special Revenue-Operational Physical Plant $ -7173 $ 59656 Capital Projects Instruction $ 832578 $ 3147428 Capital Projects Instructional Resources $ 50058 $ 680058 Capital Projects Student Services $ -1252 $ 6748 Capital Projects General Institutional $ 35491 $ 1381491 Capital Projects Physical Plant $ 649635 $ 5480785 Capital Projects Auxiliary Services $ 38050 $ 38050 Capital Projects Proceeds from Debt $ 1604560 $ 9604560 Debt Service Institutional Revenue $ 40092 $ 105092 Debt Service Auxiliary Services $ 40092 $ 6905092 Enterprise Institutional Revenue $ 128278 $ 3259728 Enterprise Auxiliary Services $ 128278 $ 3388856 Special Revenue-Nonaidable Instruction $ 10177 $ 54777 Special Revenue-Nonaidable Institutional Revenue $ 10177 $ 617277
4
Item 5C ndash Approval of FYrsquo18 Procurement Report
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED that the Chippewa Valley Technical College District Board approves the 2017-2018 procurement report as presented Wisconsin Administrative Code TCS605(2)(h)
5
ITEM 4A ndash MINUTES
REGULAR MEETING OF THE CHIPPEWA VALLEY TECHNICAL COLLEGE DISTRICT BOARD
CVTC Business Education Center ndash Room 100A
September 27 2018
The meeting was called to order at 530 pm by Chairperson Ramona Mathews She indicated this was an open meeting with notices mailed to the news media and other interested parties and posted at the Chippewa Valley Technical College campusescenters in Chippewa Falls Eau Claire Menomonie River Falls and Neillsville on September 20 2018
1 Roll Call Present Colleen Bates Paul Bauer Ramona Mathews Russell Ratsch Paul Schley Ron Walsh and Justin Zoromski Absent Dawn Garcia and Mike Noreen
Also present Bruce Barker Lauren Sullivan Tom Huffcutt Margo Keys Kirk Moist Margaret Dickens Tom Lange Rod Bagley Aliesha Crowe Willie Henning Alisa Schley Adam Wehling Rick Polzer Matthew Lindblad Portia Maves Zach Arvold Amanda McKay and Terry Nichols
2 Motion by Mr Ratsch seconded by Mr Bauer to approve the agenda as presented Ayes All Nays None Motion carried
3 Adam Wehling Dean of Agriculture Energy and Transportation introduced Rick Polzer Marine and Outdoor Power Products Technician Instructor Mr Polzer thanked the Board for inviting him to provide a program presentation for the Motorcycle Marine amp Outdoor Power Products Technician program With Mr Polzer was a recent CVTC graduate Matthew Lindblad who currently works at a Harley dealership He also introduced a current student Portia Maves who is just five weeks into the program and hopes to graduate at the top of her class Together they demonstrated the features of an electric motorcycle Mr Polzer shared the many avenues the program has to offer with small engines and shared there is a new business and industry course for winterizing boats and summarizing snowmobiles
Alisa Schley introduced the 2018 Student Ambassador Amanda McKay She shared every year WTCS reaches out to each of the sixteen WTCS colleges looking for an outstanding student to represent each individual college Ms McKay has been working for CVTC since April 2018 and was first enrolled in 2014 in the nursing program She recently returned and is enrolled in the Digital Marketing program
Zach Arvold gave the Student Government update He shared the many activities that SGA has been doing which include an outdoor welcome back for students on August 27th which included a greeting station set up by the walk bridge bringing in a live band Divided Highway to perform in the student commons during the first week of classes providing a Money Matters Financial Carnival and hosted a community involvement fair that provided an opportunity to learn about on-campus student organizations and community resources The Tibetan Monks will be back on campus from October 1-4 2018 in the Business Education Center student commons
6
Alisa Schley Student Life Specialist at CVTC presented information on future opportunities for CVTC students to participate in a study abroad trip The upcoming study abroad trips being offered include Belize in January 2019 Spain in May 2019 and Costa Rica in June 2019 She shared how the funding and coordination of each trip will occur and the focused program areas that are included
4 There were no public comments
5 Motion by Dr Schley seconded by Mr Bauer that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following consent agenda items are approved as presented and recommended
Minutes of the August 30 2018 Regular meeting
Personnel Matters ndash Employment Adjunct Instructors as listed Michael Grotzinger Truck Driving Instructional Assistant 9-4-18 Hannah Baldwin Learning Support Coordinator (Pt) 9-4-18 Ryan Clausen Custodian 9-4-18 Harvey Chartrand Custodian 9-10-18 Mark Schwartz Emergency Services Continuing Education Coordinator 9-24-18 Haley Bremer Student Recruitment Coordinator 9-27-18 Resignations Wendy Nelson Chemistry amp Physics Instructor 8-23-18 Steven Gago IT HS Academy Instructor 8-24-18 Jessica Gruber Academic Advisor 9-21-18 Roxann Vanderwyst CVTC Development Officer Major Gifts 9-14-18 Jackie Sahnow River Falls Campus Assistant 9-17-18 Retirements Daniel Adams Duplicating Technician 11-2-18
Financial Report Payroll Direct Deposit in the amount of $268055522 Accounts Payable Checks in the amount of $391511346 Refunds in the amount of $258927917 Bank Transfers in the amount of $223481796 and Direct Deposit Travel in the amount of $6322538 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for August 2018 as presented
Thirty-two (32) contracts for services are approved as recommended and presented on the attached list Ayes All Nays None Motion carried
6 Board Chairpersonrsquos Report A Mona reminded the Board the October Board Meeting will be October 8 2018 at
12pm
B The November meeting date occurs on Thanksgiving The Board decided the November Board meeting date will be Thursday November 29th at 530pm
C Ms Mathews suggested the Board puts forth a nomination of Ms Garcia as the Boards Association 2019 Board Member of the Year The Board agreed with the nomination
7 Presidentrsquos Report A Tom Huffcutt Vice President of Operations shared the issue of armed officers
on campus has been a discussion that colleges have been exploring He introduced Willie Henning Public Safety Manager at CVTC and Mr Henning
7
shared four options for armed security at CVTC arm current public safety employees hire retired law enforcement personnel contract with a private security firm or have a liaison officer from a local police force He outlined the pros and cons for each of the four options and concluded they are still in the exploratory process
B Margaret Dickens shared the Graduate Follow Up Report results She indicated that 93 of respondents are employed and 88 of the employed respondents are in jobs related to their training compared to 79 at WTCS She also shared that 89 of the respondents are employed in Wisconsin and 70 of respondents are employed in the CVTC district There are 18 programs with 100 percent placement in a related field The average annual salary of respondents earning an associate degree is $44367 Dr Dickens shared the Employer Follow Up Report information showed that 96 percent of employers would hire CVTC graduates and that 94 percent of employers would recommend a CVTC graduate
C Mr Barker shared the results of the economic impact study for CVTC
D Aliesha Crowe Executive Director-Institutional Advancement presented the fiscal 2018 year in review The highlights of CVTC Foundation Inc included supporting the River Falls expansion the student housing feasibility study the implementation of the CollegeFoundation MOU establishing the Real Estate Foundation and implementing the FoundationReal Estate Foundation Operating Agreement The CVTC Foundation Inc surpassed the 2018 fiscal year fundraising goal
E Mr Barker presented on the following Mr Barker provided advocacy handouts to Board members that outline
WTCS Wisconsin Grants and direct state investment WTCS Presidents will be meeting next week at Western Technical
College with Ashley Furniture Home Sweet Menomonie is a loan program to assist young adults with
down payments to get an interest free loan for up to 10 years Only employees or perspective employees whose employers contribute to this loan fund would be eligible to apply
Met with a group of civic leaders in River Falls to look at developing something similar to Eau Clairersquos Haymarket at the end of Main Street on the UWRF campus
CVTC applied for a full class A liquor license and was awarded on 926
Dr Schley left the meeting at 713pm
8 Ms Mathews reminded the Board to complete the PlusDelta evaluation
9 There were no announcements andor requests
10 Motion by Mr Bauer seconded by Ms Bates to adjourn to Executive Session to discuss Wis Stats 1985(1)(g) ndash conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with
8
_____________________________
_____________________________ _______________________________
respect to litigation in which it is or is likely to become involved (legal update) Ayes All Nays None Motion carried The meeting adjourned to closed session at 725 pm
11 The meeting returned to open session at 736 pm
12 Motion by Dr Walsh seconded by Mr Bauer to adjourn Ayes All Nays None Motion carried The meeting adjourned at 736 pm
Recorded by Submitted by
Lauren J Sullivan Ron Walsh Secretary Executive Assistant to the President Chippewa Valley Technical College
Date
Chairperson Secretary
9
ITEM 4B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
08042018 through 12312018
Vollmer David
Total Count = 1
10
I I
ITEM 4C ndash FINANCIAL REPORTS
11
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 9142018 19 85967810$
Electronic Payments 9282018 20 87000632
Total Net Pay 172968442$
BANK TRANSFERS
Date Transfer Number Transfer Totals
Optum Inc 9142018 4539 2468735$
Empower Retirement 9142018 4540 1180274
MidAmerica Administrative amp Retirement 9142018 4541 3056303
United Way of Greater Chippewa Valley 9142018 4543 34002
ExpertPay-Child Support 9142018 4544 245411
Optum Inc 9142018 4545 74750
IRS - 941 Deposit 9172018 4537 29259423
Special Pay Plan Retirement Trust (Pelion) 9172018 4542 498321
Security Health Plan 9202018 4536 77884230
WI DOR 9202018 4546 24033
Wisconsin Retirement System (WRS) 9242018 4548 51953298
Madison National Life 9242018 4549 474467
Minnesota Life Insurance Company 9242018 4550 2124660
DWD Unemployment Insurance 9262018 4547 79560
Optum Inc 9282018 4553 2530235
Empower Retirement 9282018 4554 1180274
MidAmerica Administrative amp Retirement 9282018 4555 3066303
United Way of Greater Chippewa Valley 9282018 4557 34002
ExpertPay-Child Support 9282018 4558 242915
Total 176411196$
REFUNDS
Date Check Numbers Check Totals
Computer Listing 942018 80031897-80032005 9384698$
Computer Listing 9102018 80032006-80032060 4459904
Computer Listing 9172018 80032061-80032153 6086857
Computer Listing 9242018 80032154-80032187 2962807
Electronic Payments 9282018 3618-3642 222251092
Total 245145358$
ACCOUNTS PAYABLE
Date Check Numbers Check Totals
Computer Listing 962018 30058931-30059021 30688916$
Computer Listing 9132018 30059022-30059142 96965854
Computer Listing 9172018 30059143-30059150 251808
Computer Listing 9192018 30059151 1324000
Computer Listing 9202018 30059152 53502874
Computer Listing 9252018 30059253-30059253 38960862
Computer Listing 9272018 30059254-30059353 37149871
258844185$
TRAVEL
Date Advice Numbers Check Totals
Computer Listing 9142018 18658-18698 1361752
Computer Listing 9282018 18699-18744 1179448
Total 2541200$
Grand Total 855910381$
CHIPPEWA VALLEY TECHNICAL COLLEGE
9118-93018
f
-
l
Annual INVESTMENT
REGULAR INVESTMENTS Rate AMOUNTS TOTALS
Local Government Investment Pool (LGIP) 200 7022418$
US Bank Operating 025 4630580$
TOTAL REGULAR INVESTMENTS 11652998$
CAPITAL PROJECTS amp EQUIPMENT
LGIP-Capital Projects amp Equipment 200 7731832$
TOTAL CAPITAL FUNDS 7731832$
TOTAL INVESTMENTS 19384829$
CHIPPEWA VALLEY TECHNICAL COLLEGE
INVESTMENTS OUTSTANDING
93018
12
Valley Listing of Checks Written to Vendors with Check Dates from Page 1 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
ACEN 10395575 27-SEP-18 $287500 Access Security Inc 10395297 06-SEP-18 $882900
10395298 06-SEP-18 $979800 10395601 13-SEP-18 $5110 32
10395602 13-SEP-18 $2200842
10395622 13-SEP-18 $790464
Advanced Disposal 10395599 13-SEP-18 $300337 Air Tech Environmental Service 10394469 06-SEP-18 $273500 American Assn of Community Col 10396268 27-SEP-18 $8001 00 American Physical Therapy Assa 10395480 13-SEP-18 $425000
Animart 10394993 13-SEP-18 $282095 Arrow Building Center 10395222 06-SEP-18 $303666
Audiovisual Inc 10395383 27-SEP-18 $371229 10395394 20-SEP-18 $3392088
10395395 20-SEP-18 $359136 10395396 20-SEP-18 $434744
10395397 20-SEP-18 $2747 88 10395398 20-SEP-18 $708833 10395404 20-SEP-18 $3075579
Axon Enterprise Inc 10394803 06-SEP-18 $350000
BWBR 10395731 20-SEP-18 $720602 Baraboo Sysco Food Services 10395351 13-SEP-18 $268854
Benedict Refrigeration Inc 10394830 13-SEP-18 $260981 Bettendorf Transfer amp Excavati 10395058 06-SEP-18 $693200
Border States Electric Supply 10394537 06-SEP-18 $272699 10394538 06-SEP-18 $265353
Buehler A Division of IL Tool 10395756 27-SEP-18 $6601 66 CAS 10395067 13-SEP-18 $536400
CVTC 10395140 06-SEP-18 $500268 CVTC - Foundation Inc 10394575 27-SEP-18 $3298542
Communications Cabling amp Netwo 10395446 20-SEP-18 $4056594 10395447 20-SEP-18 $4870327
Core BTS 10394840 13-SEP-18 $1572500 CourseMaven Inc 10395324 13-SEP-18 $14325 00
Dean amp Associates Inc 10394837 06-SEP-18 $481362 Drepung Loseling Monastery Inc 10395851 20-SEP-18 $500000
E O Johnson Company 10395495 13-SEP-18 $419500 10395692 20-SEP-18 $1456542
EBSCO Subscription Service 10396267 27-SEP-18 $979304 Eau Claire Area Chamber of Com 10395413 13-SEP-18 $268800
Eau Claire Auto Parts Inc 10394834 13-SEP-18 $909706 10394835 13-SEP-18 $14399 70
10394836 13-SEP-18 $328536 10395082 20-SEP-18 $593568
10395156 06-SEP-18 $313301 10395157 06-SEP-18 $271101
10395158 06-SEP-18 $315411 10395159 06-SEP-18 $3576 11
10395161 06-SEP-18 $315411
13
Valley Listing of Checks Written to Vendors with Check Dates from Page 2 of 4
Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71
09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
Eau Claire Auto Parts Inc 10395162 06-SEP-18 $501091
10395163 06-SEP-18 $271101
10395164 06-SEP-18 $314356
10395165 06-SEP-18 $358666
10395167 06-SEP-18 $2711 01
10395168 06-SEP-18 $358666
10395169 06-SEP-18 $4114 15
10395170 06-SEP-18 $357611
10395171 06-SEP-18 $3576 11
10395172 06-SEP-18 $313301
10395173 06-SEP-18 $358666
10395175 06-SEP-18 $390316
10395177 06-SEP-18 $3576 11
10395179 06-SEP-18 $357611
10395180 06-SEP-18 $3913 71
10395181 06-SEP-18 $357611
10395182 06-SEP-18 $321741
10395183 06-SEP-18 $390316
10395198 06-SEP-18 $3576 11
10395199 06-SEP-18 $298531
10395201 06-SEP-18 $357611
Eau Claire City of 10395798 19-SEP-18 $1324000
10396199 27-SEP-18 $888985
10396204 27-SEP-18 $465240
10396207 27-SEP-18 $842246
10396208 27-SEP-18 $606651
10396209 27-SEP-18 $511479
Edward Don amp Co 10394799 27-SEP-18 $1940900
10395087 27-SEP-18 $357481
10396149 27-SEP-18 $9491 90
Elsevier Inc 10395434 27-SEP-18 $470000 10395435 27-SEP-18 $300000
Ferguson Enterprises Inc 10395092 13-SEP-18 $2009265
Filtration Systems Inc 10395093 13-SEP-18 $492541
Foremost Business Systems Inc 10395246 06-SEP-18 $1462200
High Monkey Consulting Inc 10395251 20-SEP-18 $1300000
Hu-Friedy 10395742 27-SEP-18 $369255 ISS Facility Services Inc - Mi 10394804 06-SEP-18 $371179
10395419 27-SEP-18 $778000
10395420 27-SEP-18 $369500
10395423 27-SEP-18 $373500
10395426 27-SEP-18 $10516 02
International Assoc of Fire Fi 10396364 27-SEP-18 $500000
Intl Business Machines Corp 10396264 27-SEP-18 $400000
Kwik Trip Inc 10395089 06-SEP-18 $380960
Lab Midwest LLC 10395103 13-SEP-18 $490000
Laerdal Medical Corp 10395502 20-SEP-18 $341811 Larson Companies 10395399 13-SEP-18 $1538900
Leeds Precision Instruments In 10395107 20-SEP-18 $497600
14
Valley Listing of Checks Written to Vendors with Check Dates from Page 3 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
MEP Properties LLC 10396270 27-SEP-18 $616723 Magtech Ammunition Co Inc 10395708 20-SEP-18 $705620
Market Materials LLC 10395308 13-SEP-18 $10239520 10395312 13-SEP-18 $9281 25
Market and Johnson Inc 10395309 13-SEP-18 $22200600
10395310 13-SEP-18 $16644300
Mid-state Technical College 10395702 20-SEP-18 $8044 77 Midway Steel Inc 10394795 13-SEP-18 $2645060
10395115 20-SEP-18 $332000 Mythics 10395313 20-SEP-18 $3035892
NCHERM Group LLC 10395594 27-SEP-18 $500000 Nicolet Area Technical College 10395307 13-SEP-18 $329000
Noregon Systems Inc 10394444 06-SEP-18 $699300 Northcentral Technical College 10395664 20-SEP-18 $671034
Northeast Wisconsin Tech Colle 10395628 20-SEP-18 $303347 Northwoods Indoor Advertising 10395629 20-SEP-18 $495000
Online Computer Library Center 10396163 27-SEP-18 $272673 Park Place Technologies 10394495 06-SEP-18 $1606956
Patterson Dental Company 10394505 06-SEP-18 $381172 Plummer Concrete Inc 10394812 06-SEP-18 $1604430
10395119 06-SEP-18 $448000 River Falls Municipal Utility 10395603 13-SEP-18 $322514 RosettaStone Ltd 10395265 13-SEP-18 $1269500 Rottweiler Hardware LLC 10395377 27-SEP-18 $324000
SOS Architects 10395579 13-SEP-18 $300000 10395581 13-SEP-18 $500000
Samuels Group Inc 10395253 20-SEP-18 $11705691 10395254 20-SEP-18 $2274800
Sassafras Software Inc 10395443 27-SEP-18 $522000 Smooth Transitions LLC 10395786 20-SEP-18 $4468 75
Sodexo Inc amp Affiliates 10396218 27-SEP-18 $259800 Strata Information Group 10395127 13-SEP-18 $3018 75
10395128 13-SEP-18 $637500 SWansons Commercial Flooring 10394973 13-SEP-18 $2566500
10395311 13-SEP-18 $7334475 10395352 13-SEP-18 $283180
TestOut 10395264 20-SEP-18 $1251300 TouchPoint Medical 10394974 06-SEP-18 $2238900
Tracy Strubel LLC 10396371 27-SEP-18 $432500 US Bank 10395872 26-SEP-18 $809824
10395873 26-SEP-18 $607368 10395891 26-SEP-18 $719703
10395900 26-SEP-18 $2023500 10395937 26-SEP-18 $818928
10396057 26-SEP-18 $336325 10396069 26-SEP-18 $18052000
10396070 26-SEP-18 $664725 10396074 26-SEP-18 $796700
10396079 26-SEP-18 $1407000
15
Valley Technical College 09282018 11 2353 AM
Listing of Checks Written to Vendors with Check Dates from 01-SEP-18 to 30-SEP-18
with Check Amounts Greater than or equal to $2 500 for Bank No 63
Vendor Name
US Bank
Univ of Wisconsin - Eau Claire
Univ of Wisconsin - Stout
Valley Builders Hardware Co In Van Ert Electric Co Inc Verizon Wireless Volume One Magazine WQOW Television Wellness IQ Western Technical College Wipfli LLP Wis Higher Education Aids Boar Wolters Kluwer Xcel Energy
Invoice Date
10396094 26-SEP-18 10396107 26-SEP-18
10396118 26-SEP-18 10396134 26-SEP-18
10396139 26-SEP-18
10395228 06-SEP-18
10395785 20-SEP-18
10395461 13-SEP-18
10394802 06-SEP-18 10395390 27-SEP-18
10395780 20-SEP-18 10394921 13-SEP-18
10395415 27-SEP-18 10395375 13-SEP-18
10395620 20-SEP-18 10396285 27-SEP-18
10395770 20-SEP-18 10395662 20-SEP-18
10396140 27-SEP-18
Total
Amount for Checks less than $2500
Amount
$788000 $553155 $482479
$1672072 $11 78310 $435994
$481632 $300000 $281238 $255200
$345363 $272800
$838000 $256000
$274500 $1407500
$1537500 $529000
$8013013
$218771610
$34002469
$2527740 79
Page 4 of 4 FZRCHKO c71 PROD
16
18 - 93018 Page 1 of 1 - Run Date 92818
llilllftbull Company Name Contract Name --Instruction Business amp 726 3M Company 3M - Annual Confined $2 520 00 Dunn Industry SpaceHazwoper
Instruction Business amp 729 Big River Resources Fire Extinguisher Training $76000 Dunn Industry LLC
Technical Business amp 724 Charter Nex Films LOTO Policy Review-TA $700000 Chippewa Assistance Industry
Instruction Business amp 722 Clearwater Care Center CPR Renewal with Online Access $1349 65 Eau Claire Industry
Instruction Business amp 737 Conagra Foods Advanced 1st Aid - Customized $3400 00 Dunn Industry
Instruction Business amp 738 Documation LLC Annual Safety Training $1121 00 Eau Claire Industry
Instruction Business amp 718 Dynamic Fabrication amp Crane Training with Basic Rigging $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 719 Dynamic Fabrication amp Lockout-Tagout Training $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 746 Elk Mound High Schoci CDL Test $15000 Dunn Industry
Instruction Business amp 739 Global Finishing Motivation amp Engagement $80000 Trempealeau Industry Solutions Makeup Session
Instruction Business amp 755 LE Phillips Career Dev Skid Steer Training $57000 Eau Claire Industry Center
Instruction Business amp 744 LE Phillips Career Dev Leadership Training $40000 Eau Claire Industry Center
Instruction Business amp 740 MULTI Transformational Leadership Fall $6635 20 MULTI Industry 2018
Instruction Business amp 730 Phillips-Medisize STEM-Phillips Fire Extinguisher $271000 Dunn Industry Corporation Training - Phi llips location
Instruction Business amp 708 Phillips-Medisize Phillips - GDamp T $3525 00 Dunn Industry Corporation
Instruction Business amp 732 TDKHTI Hazwoper Technician Training $4 560 00 Eau Claire Industry
Technical Business amp 675 University of Cleanroom Lab 2019 $8474 00 Eau Claire Assistance Industry Wisconsin-Eau Claire
Instruction Business amp 714 US Bank Development Active Shooter (Situation al $44840 Eau Claire Industry Network Awareness)
Instruction Business amp 727 WESTconsin Credit WestConsin -Threat in the $2 280 00 Dunn Industry Union Workplace-RF New Rich Ells
Pres
ITEM 4D ndash CONTRACTS FOR SERVICES
17
ITEM 5B ndash APPROVAL OF FYrsquo18 BUDGET APPROPRIATION ADJUSTMENTS
State statute requires the district board to approve any modifications to the original adopted budget Projections for FYrsquo18 expenditures have been made and it is anticipated that some amounts could exceed the original budget In order to receive state aid for the expenditures a budget either equal to or in excess of the actual amount expended must be approved by the district board
Suggested Resolution
WHEREAS various resources are expected to exceed the 2017-2018 budgeted levels and
WHEREAS Section 6590(5) Wis Stats provides that changes in budget appropriations may be authorized upon two-thirds (23) vote of the entire membership of the District Board
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that the 2017-2018 budget appropriation be modified as follows
Appropriation Modified Fund Function Resource Change Appropriation
General Instruction $ -320702 $ 33234478 General Instructional Resources $ -924 $ 713822 General Student Services $ -388298 $ 3914411 General General Institutional $ 882186 $ 11525057 General Physical Plant $ -172262 $ 4416944 Special Revenue-Operational State Aids $ 260340 $ 2326397 Special Revenue-Operational Federal Revenue $ 560693 $ 6405437 Special Revenue-Operational Instruction $ 1695601 $ 9390220 Special Revenue-Operational Instructional Resources $ -62237 $ 720 Special Revenue-Operational Student Services $ 193851 $ 1315200 Special Revenue-Operational General Institutional $ -999009 $ 341662 Special Revenue-Operational Physical Plant $ -7173 $ 59656 Capital Projects Instruction $ 832578 $ 3147428 Capital Projects Instructional Resources $ 50058 $ 680058 Capital Projects Student Services $ -1252 $ 6748 Capital Projects General Institutional $ 35491 $ 1381491 Capital Projects Physical Plant $ 649635 $ 5480785 Capital Projects Auxiliary Services $ 38050 $ 38050 Capital Projects Proceeds from Debt $ 1604560 $ 9604560 Debt Service Institutional Revenue $ 40092 $ 105092 Debt Service Auxiliary Services $ 40092 $ 6905092 Enterprise Institutional Revenue $ 128278 $ 3259728 Enterprise Auxiliary Services $ 128278 $ 3388856 Special Revenue-Nonaidable Instruction $ 10177 $ 54777 Special Revenue-Nonaidable Institutional Revenue $ 10177 $ 617277
18
ITEM 5C ndash APPROVAL OF FYrsquo18 PROCUREMENT REPORT Annual Purchasing Review
October 8 2018 Board Meeting
Annual Report of Purchases under $50000 for FYrsquo18
Annually as required in Administrative Rule TCS 605(2)(h) district staff shall prepare a review of all
annual procurements of $50000 or less of similar goods supplies or services from a single vendor to
determine if a more competitive process should be used in succeeding years This review is to be based
on a report containing transaction detail grouped by similar goods supplies and services and a total for
each grouping Since similar items of a common nature are generally purchased from a common vendor
a report of procurements with transaction detail by vendor is sufficient to comply with this requirement
This report should then be totaled to determine if the aggregate by vendor for the transactions is greater
than $50000 Those that total to more than $50000 by vendor should be included in the review to
determine if a more competitive process should be used in the future
In FY18 Chippewa Valley Technical College did not have any suppliers that accumulated to $50000 but
did not receive formal bidding attention (ie not purchased from public contracts cooperative purchasing
agreements or formal bid process etc) Purchases which are exempt include utilities
membershipsdues items purchased for resale items purchased through sole source options rentsleases
financialinsuranceinvestments services or fees or fees paid to other public agencies since these items are
not required to be bid
Comments relating to the FYrsquo18 purchasing review are as follows
Purchases using e-procurement totaled $1421175 in FY18 There were 1685 transactions that
were placed through e-procurement and all with vendors under contract
The purchasing team is involved with departments in purchase planning decisions to proactively
provide for formal competitive bidding to take place in accordance with policy
Purchasing Manager conference calls are held monthly to discuss on-going projects and share
best practices By combining requests for quotes and bids we have been able to get more
favorable pricing
Purchase Summary
A detailed review of FYrsquo18 purchases was conducted during September 2018 of the total purchases made
during fiscal year 2017-2018 Listed below is a summary of that review
Current expenditures $16713635
(supplies and services)
Capital purchases - 9977391
Total Purchases - $26691026
Respectfully submitted
Kirk Moist Director of Finance amp Budgeting
19
- Page 1
-
Item 5C ndash Approval of FYrsquo18 Procurement Report
Motion by __________ seconded by __________ that the following resolution be adopted
BE IT RESOLVED that the Chippewa Valley Technical College District Board approves the 2017-2018 procurement report as presented Wisconsin Administrative Code TCS605(2)(h)
5
ITEM 4A ndash MINUTES
REGULAR MEETING OF THE CHIPPEWA VALLEY TECHNICAL COLLEGE DISTRICT BOARD
CVTC Business Education Center ndash Room 100A
September 27 2018
The meeting was called to order at 530 pm by Chairperson Ramona Mathews She indicated this was an open meeting with notices mailed to the news media and other interested parties and posted at the Chippewa Valley Technical College campusescenters in Chippewa Falls Eau Claire Menomonie River Falls and Neillsville on September 20 2018
1 Roll Call Present Colleen Bates Paul Bauer Ramona Mathews Russell Ratsch Paul Schley Ron Walsh and Justin Zoromski Absent Dawn Garcia and Mike Noreen
Also present Bruce Barker Lauren Sullivan Tom Huffcutt Margo Keys Kirk Moist Margaret Dickens Tom Lange Rod Bagley Aliesha Crowe Willie Henning Alisa Schley Adam Wehling Rick Polzer Matthew Lindblad Portia Maves Zach Arvold Amanda McKay and Terry Nichols
2 Motion by Mr Ratsch seconded by Mr Bauer to approve the agenda as presented Ayes All Nays None Motion carried
3 Adam Wehling Dean of Agriculture Energy and Transportation introduced Rick Polzer Marine and Outdoor Power Products Technician Instructor Mr Polzer thanked the Board for inviting him to provide a program presentation for the Motorcycle Marine amp Outdoor Power Products Technician program With Mr Polzer was a recent CVTC graduate Matthew Lindblad who currently works at a Harley dealership He also introduced a current student Portia Maves who is just five weeks into the program and hopes to graduate at the top of her class Together they demonstrated the features of an electric motorcycle Mr Polzer shared the many avenues the program has to offer with small engines and shared there is a new business and industry course for winterizing boats and summarizing snowmobiles
Alisa Schley introduced the 2018 Student Ambassador Amanda McKay She shared every year WTCS reaches out to each of the sixteen WTCS colleges looking for an outstanding student to represent each individual college Ms McKay has been working for CVTC since April 2018 and was first enrolled in 2014 in the nursing program She recently returned and is enrolled in the Digital Marketing program
Zach Arvold gave the Student Government update He shared the many activities that SGA has been doing which include an outdoor welcome back for students on August 27th which included a greeting station set up by the walk bridge bringing in a live band Divided Highway to perform in the student commons during the first week of classes providing a Money Matters Financial Carnival and hosted a community involvement fair that provided an opportunity to learn about on-campus student organizations and community resources The Tibetan Monks will be back on campus from October 1-4 2018 in the Business Education Center student commons
6
Alisa Schley Student Life Specialist at CVTC presented information on future opportunities for CVTC students to participate in a study abroad trip The upcoming study abroad trips being offered include Belize in January 2019 Spain in May 2019 and Costa Rica in June 2019 She shared how the funding and coordination of each trip will occur and the focused program areas that are included
4 There were no public comments
5 Motion by Dr Schley seconded by Mr Bauer that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following consent agenda items are approved as presented and recommended
Minutes of the August 30 2018 Regular meeting
Personnel Matters ndash Employment Adjunct Instructors as listed Michael Grotzinger Truck Driving Instructional Assistant 9-4-18 Hannah Baldwin Learning Support Coordinator (Pt) 9-4-18 Ryan Clausen Custodian 9-4-18 Harvey Chartrand Custodian 9-10-18 Mark Schwartz Emergency Services Continuing Education Coordinator 9-24-18 Haley Bremer Student Recruitment Coordinator 9-27-18 Resignations Wendy Nelson Chemistry amp Physics Instructor 8-23-18 Steven Gago IT HS Academy Instructor 8-24-18 Jessica Gruber Academic Advisor 9-21-18 Roxann Vanderwyst CVTC Development Officer Major Gifts 9-14-18 Jackie Sahnow River Falls Campus Assistant 9-17-18 Retirements Daniel Adams Duplicating Technician 11-2-18
Financial Report Payroll Direct Deposit in the amount of $268055522 Accounts Payable Checks in the amount of $391511346 Refunds in the amount of $258927917 Bank Transfers in the amount of $223481796 and Direct Deposit Travel in the amount of $6322538 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for August 2018 as presented
Thirty-two (32) contracts for services are approved as recommended and presented on the attached list Ayes All Nays None Motion carried
6 Board Chairpersonrsquos Report A Mona reminded the Board the October Board Meeting will be October 8 2018 at
12pm
B The November meeting date occurs on Thanksgiving The Board decided the November Board meeting date will be Thursday November 29th at 530pm
C Ms Mathews suggested the Board puts forth a nomination of Ms Garcia as the Boards Association 2019 Board Member of the Year The Board agreed with the nomination
7 Presidentrsquos Report A Tom Huffcutt Vice President of Operations shared the issue of armed officers
on campus has been a discussion that colleges have been exploring He introduced Willie Henning Public Safety Manager at CVTC and Mr Henning
7
shared four options for armed security at CVTC arm current public safety employees hire retired law enforcement personnel contract with a private security firm or have a liaison officer from a local police force He outlined the pros and cons for each of the four options and concluded they are still in the exploratory process
B Margaret Dickens shared the Graduate Follow Up Report results She indicated that 93 of respondents are employed and 88 of the employed respondents are in jobs related to their training compared to 79 at WTCS She also shared that 89 of the respondents are employed in Wisconsin and 70 of respondents are employed in the CVTC district There are 18 programs with 100 percent placement in a related field The average annual salary of respondents earning an associate degree is $44367 Dr Dickens shared the Employer Follow Up Report information showed that 96 percent of employers would hire CVTC graduates and that 94 percent of employers would recommend a CVTC graduate
C Mr Barker shared the results of the economic impact study for CVTC
D Aliesha Crowe Executive Director-Institutional Advancement presented the fiscal 2018 year in review The highlights of CVTC Foundation Inc included supporting the River Falls expansion the student housing feasibility study the implementation of the CollegeFoundation MOU establishing the Real Estate Foundation and implementing the FoundationReal Estate Foundation Operating Agreement The CVTC Foundation Inc surpassed the 2018 fiscal year fundraising goal
E Mr Barker presented on the following Mr Barker provided advocacy handouts to Board members that outline
WTCS Wisconsin Grants and direct state investment WTCS Presidents will be meeting next week at Western Technical
College with Ashley Furniture Home Sweet Menomonie is a loan program to assist young adults with
down payments to get an interest free loan for up to 10 years Only employees or perspective employees whose employers contribute to this loan fund would be eligible to apply
Met with a group of civic leaders in River Falls to look at developing something similar to Eau Clairersquos Haymarket at the end of Main Street on the UWRF campus
CVTC applied for a full class A liquor license and was awarded on 926
Dr Schley left the meeting at 713pm
8 Ms Mathews reminded the Board to complete the PlusDelta evaluation
9 There were no announcements andor requests
10 Motion by Mr Bauer seconded by Ms Bates to adjourn to Executive Session to discuss Wis Stats 1985(1)(g) ndash conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with
8
_____________________________
_____________________________ _______________________________
respect to litigation in which it is or is likely to become involved (legal update) Ayes All Nays None Motion carried The meeting adjourned to closed session at 725 pm
11 The meeting returned to open session at 736 pm
12 Motion by Dr Walsh seconded by Mr Bauer to adjourn Ayes All Nays None Motion carried The meeting adjourned at 736 pm
Recorded by Submitted by
Lauren J Sullivan Ron Walsh Secretary Executive Assistant to the President Chippewa Valley Technical College
Date
Chairperson Secretary
9
ITEM 4B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
08042018 through 12312018
Vollmer David
Total Count = 1
10
I I
ITEM 4C ndash FINANCIAL REPORTS
11
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 9142018 19 85967810$
Electronic Payments 9282018 20 87000632
Total Net Pay 172968442$
BANK TRANSFERS
Date Transfer Number Transfer Totals
Optum Inc 9142018 4539 2468735$
Empower Retirement 9142018 4540 1180274
MidAmerica Administrative amp Retirement 9142018 4541 3056303
United Way of Greater Chippewa Valley 9142018 4543 34002
ExpertPay-Child Support 9142018 4544 245411
Optum Inc 9142018 4545 74750
IRS - 941 Deposit 9172018 4537 29259423
Special Pay Plan Retirement Trust (Pelion) 9172018 4542 498321
Security Health Plan 9202018 4536 77884230
WI DOR 9202018 4546 24033
Wisconsin Retirement System (WRS) 9242018 4548 51953298
Madison National Life 9242018 4549 474467
Minnesota Life Insurance Company 9242018 4550 2124660
DWD Unemployment Insurance 9262018 4547 79560
Optum Inc 9282018 4553 2530235
Empower Retirement 9282018 4554 1180274
MidAmerica Administrative amp Retirement 9282018 4555 3066303
United Way of Greater Chippewa Valley 9282018 4557 34002
ExpertPay-Child Support 9282018 4558 242915
Total 176411196$
REFUNDS
Date Check Numbers Check Totals
Computer Listing 942018 80031897-80032005 9384698$
Computer Listing 9102018 80032006-80032060 4459904
Computer Listing 9172018 80032061-80032153 6086857
Computer Listing 9242018 80032154-80032187 2962807
Electronic Payments 9282018 3618-3642 222251092
Total 245145358$
ACCOUNTS PAYABLE
Date Check Numbers Check Totals
Computer Listing 962018 30058931-30059021 30688916$
Computer Listing 9132018 30059022-30059142 96965854
Computer Listing 9172018 30059143-30059150 251808
Computer Listing 9192018 30059151 1324000
Computer Listing 9202018 30059152 53502874
Computer Listing 9252018 30059253-30059253 38960862
Computer Listing 9272018 30059254-30059353 37149871
258844185$
TRAVEL
Date Advice Numbers Check Totals
Computer Listing 9142018 18658-18698 1361752
Computer Listing 9282018 18699-18744 1179448
Total 2541200$
Grand Total 855910381$
CHIPPEWA VALLEY TECHNICAL COLLEGE
9118-93018
f
-
l
Annual INVESTMENT
REGULAR INVESTMENTS Rate AMOUNTS TOTALS
Local Government Investment Pool (LGIP) 200 7022418$
US Bank Operating 025 4630580$
TOTAL REGULAR INVESTMENTS 11652998$
CAPITAL PROJECTS amp EQUIPMENT
LGIP-Capital Projects amp Equipment 200 7731832$
TOTAL CAPITAL FUNDS 7731832$
TOTAL INVESTMENTS 19384829$
CHIPPEWA VALLEY TECHNICAL COLLEGE
INVESTMENTS OUTSTANDING
93018
12
Valley Listing of Checks Written to Vendors with Check Dates from Page 1 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
ACEN 10395575 27-SEP-18 $287500 Access Security Inc 10395297 06-SEP-18 $882900
10395298 06-SEP-18 $979800 10395601 13-SEP-18 $5110 32
10395602 13-SEP-18 $2200842
10395622 13-SEP-18 $790464
Advanced Disposal 10395599 13-SEP-18 $300337 Air Tech Environmental Service 10394469 06-SEP-18 $273500 American Assn of Community Col 10396268 27-SEP-18 $8001 00 American Physical Therapy Assa 10395480 13-SEP-18 $425000
Animart 10394993 13-SEP-18 $282095 Arrow Building Center 10395222 06-SEP-18 $303666
Audiovisual Inc 10395383 27-SEP-18 $371229 10395394 20-SEP-18 $3392088
10395395 20-SEP-18 $359136 10395396 20-SEP-18 $434744
10395397 20-SEP-18 $2747 88 10395398 20-SEP-18 $708833 10395404 20-SEP-18 $3075579
Axon Enterprise Inc 10394803 06-SEP-18 $350000
BWBR 10395731 20-SEP-18 $720602 Baraboo Sysco Food Services 10395351 13-SEP-18 $268854
Benedict Refrigeration Inc 10394830 13-SEP-18 $260981 Bettendorf Transfer amp Excavati 10395058 06-SEP-18 $693200
Border States Electric Supply 10394537 06-SEP-18 $272699 10394538 06-SEP-18 $265353
Buehler A Division of IL Tool 10395756 27-SEP-18 $6601 66 CAS 10395067 13-SEP-18 $536400
CVTC 10395140 06-SEP-18 $500268 CVTC - Foundation Inc 10394575 27-SEP-18 $3298542
Communications Cabling amp Netwo 10395446 20-SEP-18 $4056594 10395447 20-SEP-18 $4870327
Core BTS 10394840 13-SEP-18 $1572500 CourseMaven Inc 10395324 13-SEP-18 $14325 00
Dean amp Associates Inc 10394837 06-SEP-18 $481362 Drepung Loseling Monastery Inc 10395851 20-SEP-18 $500000
E O Johnson Company 10395495 13-SEP-18 $419500 10395692 20-SEP-18 $1456542
EBSCO Subscription Service 10396267 27-SEP-18 $979304 Eau Claire Area Chamber of Com 10395413 13-SEP-18 $268800
Eau Claire Auto Parts Inc 10394834 13-SEP-18 $909706 10394835 13-SEP-18 $14399 70
10394836 13-SEP-18 $328536 10395082 20-SEP-18 $593568
10395156 06-SEP-18 $313301 10395157 06-SEP-18 $271101
10395158 06-SEP-18 $315411 10395159 06-SEP-18 $3576 11
10395161 06-SEP-18 $315411
13
Valley Listing of Checks Written to Vendors with Check Dates from Page 2 of 4
Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71
09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
Eau Claire Auto Parts Inc 10395162 06-SEP-18 $501091
10395163 06-SEP-18 $271101
10395164 06-SEP-18 $314356
10395165 06-SEP-18 $358666
10395167 06-SEP-18 $2711 01
10395168 06-SEP-18 $358666
10395169 06-SEP-18 $4114 15
10395170 06-SEP-18 $357611
10395171 06-SEP-18 $3576 11
10395172 06-SEP-18 $313301
10395173 06-SEP-18 $358666
10395175 06-SEP-18 $390316
10395177 06-SEP-18 $3576 11
10395179 06-SEP-18 $357611
10395180 06-SEP-18 $3913 71
10395181 06-SEP-18 $357611
10395182 06-SEP-18 $321741
10395183 06-SEP-18 $390316
10395198 06-SEP-18 $3576 11
10395199 06-SEP-18 $298531
10395201 06-SEP-18 $357611
Eau Claire City of 10395798 19-SEP-18 $1324000
10396199 27-SEP-18 $888985
10396204 27-SEP-18 $465240
10396207 27-SEP-18 $842246
10396208 27-SEP-18 $606651
10396209 27-SEP-18 $511479
Edward Don amp Co 10394799 27-SEP-18 $1940900
10395087 27-SEP-18 $357481
10396149 27-SEP-18 $9491 90
Elsevier Inc 10395434 27-SEP-18 $470000 10395435 27-SEP-18 $300000
Ferguson Enterprises Inc 10395092 13-SEP-18 $2009265
Filtration Systems Inc 10395093 13-SEP-18 $492541
Foremost Business Systems Inc 10395246 06-SEP-18 $1462200
High Monkey Consulting Inc 10395251 20-SEP-18 $1300000
Hu-Friedy 10395742 27-SEP-18 $369255 ISS Facility Services Inc - Mi 10394804 06-SEP-18 $371179
10395419 27-SEP-18 $778000
10395420 27-SEP-18 $369500
10395423 27-SEP-18 $373500
10395426 27-SEP-18 $10516 02
International Assoc of Fire Fi 10396364 27-SEP-18 $500000
Intl Business Machines Corp 10396264 27-SEP-18 $400000
Kwik Trip Inc 10395089 06-SEP-18 $380960
Lab Midwest LLC 10395103 13-SEP-18 $490000
Laerdal Medical Corp 10395502 20-SEP-18 $341811 Larson Companies 10395399 13-SEP-18 $1538900
Leeds Precision Instruments In 10395107 20-SEP-18 $497600
14
Valley Listing of Checks Written to Vendors with Check Dates from Page 3 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
MEP Properties LLC 10396270 27-SEP-18 $616723 Magtech Ammunition Co Inc 10395708 20-SEP-18 $705620
Market Materials LLC 10395308 13-SEP-18 $10239520 10395312 13-SEP-18 $9281 25
Market and Johnson Inc 10395309 13-SEP-18 $22200600
10395310 13-SEP-18 $16644300
Mid-state Technical College 10395702 20-SEP-18 $8044 77 Midway Steel Inc 10394795 13-SEP-18 $2645060
10395115 20-SEP-18 $332000 Mythics 10395313 20-SEP-18 $3035892
NCHERM Group LLC 10395594 27-SEP-18 $500000 Nicolet Area Technical College 10395307 13-SEP-18 $329000
Noregon Systems Inc 10394444 06-SEP-18 $699300 Northcentral Technical College 10395664 20-SEP-18 $671034
Northeast Wisconsin Tech Colle 10395628 20-SEP-18 $303347 Northwoods Indoor Advertising 10395629 20-SEP-18 $495000
Online Computer Library Center 10396163 27-SEP-18 $272673 Park Place Technologies 10394495 06-SEP-18 $1606956
Patterson Dental Company 10394505 06-SEP-18 $381172 Plummer Concrete Inc 10394812 06-SEP-18 $1604430
10395119 06-SEP-18 $448000 River Falls Municipal Utility 10395603 13-SEP-18 $322514 RosettaStone Ltd 10395265 13-SEP-18 $1269500 Rottweiler Hardware LLC 10395377 27-SEP-18 $324000
SOS Architects 10395579 13-SEP-18 $300000 10395581 13-SEP-18 $500000
Samuels Group Inc 10395253 20-SEP-18 $11705691 10395254 20-SEP-18 $2274800
Sassafras Software Inc 10395443 27-SEP-18 $522000 Smooth Transitions LLC 10395786 20-SEP-18 $4468 75
Sodexo Inc amp Affiliates 10396218 27-SEP-18 $259800 Strata Information Group 10395127 13-SEP-18 $3018 75
10395128 13-SEP-18 $637500 SWansons Commercial Flooring 10394973 13-SEP-18 $2566500
10395311 13-SEP-18 $7334475 10395352 13-SEP-18 $283180
TestOut 10395264 20-SEP-18 $1251300 TouchPoint Medical 10394974 06-SEP-18 $2238900
Tracy Strubel LLC 10396371 27-SEP-18 $432500 US Bank 10395872 26-SEP-18 $809824
10395873 26-SEP-18 $607368 10395891 26-SEP-18 $719703
10395900 26-SEP-18 $2023500 10395937 26-SEP-18 $818928
10396057 26-SEP-18 $336325 10396069 26-SEP-18 $18052000
10396070 26-SEP-18 $664725 10396074 26-SEP-18 $796700
10396079 26-SEP-18 $1407000
15
Valley Technical College 09282018 11 2353 AM
Listing of Checks Written to Vendors with Check Dates from 01-SEP-18 to 30-SEP-18
with Check Amounts Greater than or equal to $2 500 for Bank No 63
Vendor Name
US Bank
Univ of Wisconsin - Eau Claire
Univ of Wisconsin - Stout
Valley Builders Hardware Co In Van Ert Electric Co Inc Verizon Wireless Volume One Magazine WQOW Television Wellness IQ Western Technical College Wipfli LLP Wis Higher Education Aids Boar Wolters Kluwer Xcel Energy
Invoice Date
10396094 26-SEP-18 10396107 26-SEP-18
10396118 26-SEP-18 10396134 26-SEP-18
10396139 26-SEP-18
10395228 06-SEP-18
10395785 20-SEP-18
10395461 13-SEP-18
10394802 06-SEP-18 10395390 27-SEP-18
10395780 20-SEP-18 10394921 13-SEP-18
10395415 27-SEP-18 10395375 13-SEP-18
10395620 20-SEP-18 10396285 27-SEP-18
10395770 20-SEP-18 10395662 20-SEP-18
10396140 27-SEP-18
Total
Amount for Checks less than $2500
Amount
$788000 $553155 $482479
$1672072 $11 78310 $435994
$481632 $300000 $281238 $255200
$345363 $272800
$838000 $256000
$274500 $1407500
$1537500 $529000
$8013013
$218771610
$34002469
$2527740 79
Page 4 of 4 FZRCHKO c71 PROD
16
18 - 93018 Page 1 of 1 - Run Date 92818
llilllftbull Company Name Contract Name --Instruction Business amp 726 3M Company 3M - Annual Confined $2 520 00 Dunn Industry SpaceHazwoper
Instruction Business amp 729 Big River Resources Fire Extinguisher Training $76000 Dunn Industry LLC
Technical Business amp 724 Charter Nex Films LOTO Policy Review-TA $700000 Chippewa Assistance Industry
Instruction Business amp 722 Clearwater Care Center CPR Renewal with Online Access $1349 65 Eau Claire Industry
Instruction Business amp 737 Conagra Foods Advanced 1st Aid - Customized $3400 00 Dunn Industry
Instruction Business amp 738 Documation LLC Annual Safety Training $1121 00 Eau Claire Industry
Instruction Business amp 718 Dynamic Fabrication amp Crane Training with Basic Rigging $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 719 Dynamic Fabrication amp Lockout-Tagout Training $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 746 Elk Mound High Schoci CDL Test $15000 Dunn Industry
Instruction Business amp 739 Global Finishing Motivation amp Engagement $80000 Trempealeau Industry Solutions Makeup Session
Instruction Business amp 755 LE Phillips Career Dev Skid Steer Training $57000 Eau Claire Industry Center
Instruction Business amp 744 LE Phillips Career Dev Leadership Training $40000 Eau Claire Industry Center
Instruction Business amp 740 MULTI Transformational Leadership Fall $6635 20 MULTI Industry 2018
Instruction Business amp 730 Phillips-Medisize STEM-Phillips Fire Extinguisher $271000 Dunn Industry Corporation Training - Phi llips location
Instruction Business amp 708 Phillips-Medisize Phillips - GDamp T $3525 00 Dunn Industry Corporation
Instruction Business amp 732 TDKHTI Hazwoper Technician Training $4 560 00 Eau Claire Industry
Technical Business amp 675 University of Cleanroom Lab 2019 $8474 00 Eau Claire Assistance Industry Wisconsin-Eau Claire
Instruction Business amp 714 US Bank Development Active Shooter (Situation al $44840 Eau Claire Industry Network Awareness)
Instruction Business amp 727 WESTconsin Credit WestConsin -Threat in the $2 280 00 Dunn Industry Union Workplace-RF New Rich Ells
Pres
ITEM 4D ndash CONTRACTS FOR SERVICES
17
ITEM 5B ndash APPROVAL OF FYrsquo18 BUDGET APPROPRIATION ADJUSTMENTS
State statute requires the district board to approve any modifications to the original adopted budget Projections for FYrsquo18 expenditures have been made and it is anticipated that some amounts could exceed the original budget In order to receive state aid for the expenditures a budget either equal to or in excess of the actual amount expended must be approved by the district board
Suggested Resolution
WHEREAS various resources are expected to exceed the 2017-2018 budgeted levels and
WHEREAS Section 6590(5) Wis Stats provides that changes in budget appropriations may be authorized upon two-thirds (23) vote of the entire membership of the District Board
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that the 2017-2018 budget appropriation be modified as follows
Appropriation Modified Fund Function Resource Change Appropriation
General Instruction $ -320702 $ 33234478 General Instructional Resources $ -924 $ 713822 General Student Services $ -388298 $ 3914411 General General Institutional $ 882186 $ 11525057 General Physical Plant $ -172262 $ 4416944 Special Revenue-Operational State Aids $ 260340 $ 2326397 Special Revenue-Operational Federal Revenue $ 560693 $ 6405437 Special Revenue-Operational Instruction $ 1695601 $ 9390220 Special Revenue-Operational Instructional Resources $ -62237 $ 720 Special Revenue-Operational Student Services $ 193851 $ 1315200 Special Revenue-Operational General Institutional $ -999009 $ 341662 Special Revenue-Operational Physical Plant $ -7173 $ 59656 Capital Projects Instruction $ 832578 $ 3147428 Capital Projects Instructional Resources $ 50058 $ 680058 Capital Projects Student Services $ -1252 $ 6748 Capital Projects General Institutional $ 35491 $ 1381491 Capital Projects Physical Plant $ 649635 $ 5480785 Capital Projects Auxiliary Services $ 38050 $ 38050 Capital Projects Proceeds from Debt $ 1604560 $ 9604560 Debt Service Institutional Revenue $ 40092 $ 105092 Debt Service Auxiliary Services $ 40092 $ 6905092 Enterprise Institutional Revenue $ 128278 $ 3259728 Enterprise Auxiliary Services $ 128278 $ 3388856 Special Revenue-Nonaidable Instruction $ 10177 $ 54777 Special Revenue-Nonaidable Institutional Revenue $ 10177 $ 617277
18
ITEM 5C ndash APPROVAL OF FYrsquo18 PROCUREMENT REPORT Annual Purchasing Review
October 8 2018 Board Meeting
Annual Report of Purchases under $50000 for FYrsquo18
Annually as required in Administrative Rule TCS 605(2)(h) district staff shall prepare a review of all
annual procurements of $50000 or less of similar goods supplies or services from a single vendor to
determine if a more competitive process should be used in succeeding years This review is to be based
on a report containing transaction detail grouped by similar goods supplies and services and a total for
each grouping Since similar items of a common nature are generally purchased from a common vendor
a report of procurements with transaction detail by vendor is sufficient to comply with this requirement
This report should then be totaled to determine if the aggregate by vendor for the transactions is greater
than $50000 Those that total to more than $50000 by vendor should be included in the review to
determine if a more competitive process should be used in the future
In FY18 Chippewa Valley Technical College did not have any suppliers that accumulated to $50000 but
did not receive formal bidding attention (ie not purchased from public contracts cooperative purchasing
agreements or formal bid process etc) Purchases which are exempt include utilities
membershipsdues items purchased for resale items purchased through sole source options rentsleases
financialinsuranceinvestments services or fees or fees paid to other public agencies since these items are
not required to be bid
Comments relating to the FYrsquo18 purchasing review are as follows
Purchases using e-procurement totaled $1421175 in FY18 There were 1685 transactions that
were placed through e-procurement and all with vendors under contract
The purchasing team is involved with departments in purchase planning decisions to proactively
provide for formal competitive bidding to take place in accordance with policy
Purchasing Manager conference calls are held monthly to discuss on-going projects and share
best practices By combining requests for quotes and bids we have been able to get more
favorable pricing
Purchase Summary
A detailed review of FYrsquo18 purchases was conducted during September 2018 of the total purchases made
during fiscal year 2017-2018 Listed below is a summary of that review
Current expenditures $16713635
(supplies and services)
Capital purchases - 9977391
Total Purchases - $26691026
Respectfully submitted
Kirk Moist Director of Finance amp Budgeting
19
- Page 1
-
ITEM 4A ndash MINUTES
REGULAR MEETING OF THE CHIPPEWA VALLEY TECHNICAL COLLEGE DISTRICT BOARD
CVTC Business Education Center ndash Room 100A
September 27 2018
The meeting was called to order at 530 pm by Chairperson Ramona Mathews She indicated this was an open meeting with notices mailed to the news media and other interested parties and posted at the Chippewa Valley Technical College campusescenters in Chippewa Falls Eau Claire Menomonie River Falls and Neillsville on September 20 2018
1 Roll Call Present Colleen Bates Paul Bauer Ramona Mathews Russell Ratsch Paul Schley Ron Walsh and Justin Zoromski Absent Dawn Garcia and Mike Noreen
Also present Bruce Barker Lauren Sullivan Tom Huffcutt Margo Keys Kirk Moist Margaret Dickens Tom Lange Rod Bagley Aliesha Crowe Willie Henning Alisa Schley Adam Wehling Rick Polzer Matthew Lindblad Portia Maves Zach Arvold Amanda McKay and Terry Nichols
2 Motion by Mr Ratsch seconded by Mr Bauer to approve the agenda as presented Ayes All Nays None Motion carried
3 Adam Wehling Dean of Agriculture Energy and Transportation introduced Rick Polzer Marine and Outdoor Power Products Technician Instructor Mr Polzer thanked the Board for inviting him to provide a program presentation for the Motorcycle Marine amp Outdoor Power Products Technician program With Mr Polzer was a recent CVTC graduate Matthew Lindblad who currently works at a Harley dealership He also introduced a current student Portia Maves who is just five weeks into the program and hopes to graduate at the top of her class Together they demonstrated the features of an electric motorcycle Mr Polzer shared the many avenues the program has to offer with small engines and shared there is a new business and industry course for winterizing boats and summarizing snowmobiles
Alisa Schley introduced the 2018 Student Ambassador Amanda McKay She shared every year WTCS reaches out to each of the sixteen WTCS colleges looking for an outstanding student to represent each individual college Ms McKay has been working for CVTC since April 2018 and was first enrolled in 2014 in the nursing program She recently returned and is enrolled in the Digital Marketing program
Zach Arvold gave the Student Government update He shared the many activities that SGA has been doing which include an outdoor welcome back for students on August 27th which included a greeting station set up by the walk bridge bringing in a live band Divided Highway to perform in the student commons during the first week of classes providing a Money Matters Financial Carnival and hosted a community involvement fair that provided an opportunity to learn about on-campus student organizations and community resources The Tibetan Monks will be back on campus from October 1-4 2018 in the Business Education Center student commons
6
Alisa Schley Student Life Specialist at CVTC presented information on future opportunities for CVTC students to participate in a study abroad trip The upcoming study abroad trips being offered include Belize in January 2019 Spain in May 2019 and Costa Rica in June 2019 She shared how the funding and coordination of each trip will occur and the focused program areas that are included
4 There were no public comments
5 Motion by Dr Schley seconded by Mr Bauer that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following consent agenda items are approved as presented and recommended
Minutes of the August 30 2018 Regular meeting
Personnel Matters ndash Employment Adjunct Instructors as listed Michael Grotzinger Truck Driving Instructional Assistant 9-4-18 Hannah Baldwin Learning Support Coordinator (Pt) 9-4-18 Ryan Clausen Custodian 9-4-18 Harvey Chartrand Custodian 9-10-18 Mark Schwartz Emergency Services Continuing Education Coordinator 9-24-18 Haley Bremer Student Recruitment Coordinator 9-27-18 Resignations Wendy Nelson Chemistry amp Physics Instructor 8-23-18 Steven Gago IT HS Academy Instructor 8-24-18 Jessica Gruber Academic Advisor 9-21-18 Roxann Vanderwyst CVTC Development Officer Major Gifts 9-14-18 Jackie Sahnow River Falls Campus Assistant 9-17-18 Retirements Daniel Adams Duplicating Technician 11-2-18
Financial Report Payroll Direct Deposit in the amount of $268055522 Accounts Payable Checks in the amount of $391511346 Refunds in the amount of $258927917 Bank Transfers in the amount of $223481796 and Direct Deposit Travel in the amount of $6322538 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for August 2018 as presented
Thirty-two (32) contracts for services are approved as recommended and presented on the attached list Ayes All Nays None Motion carried
6 Board Chairpersonrsquos Report A Mona reminded the Board the October Board Meeting will be October 8 2018 at
12pm
B The November meeting date occurs on Thanksgiving The Board decided the November Board meeting date will be Thursday November 29th at 530pm
C Ms Mathews suggested the Board puts forth a nomination of Ms Garcia as the Boards Association 2019 Board Member of the Year The Board agreed with the nomination
7 Presidentrsquos Report A Tom Huffcutt Vice President of Operations shared the issue of armed officers
on campus has been a discussion that colleges have been exploring He introduced Willie Henning Public Safety Manager at CVTC and Mr Henning
7
shared four options for armed security at CVTC arm current public safety employees hire retired law enforcement personnel contract with a private security firm or have a liaison officer from a local police force He outlined the pros and cons for each of the four options and concluded they are still in the exploratory process
B Margaret Dickens shared the Graduate Follow Up Report results She indicated that 93 of respondents are employed and 88 of the employed respondents are in jobs related to their training compared to 79 at WTCS She also shared that 89 of the respondents are employed in Wisconsin and 70 of respondents are employed in the CVTC district There are 18 programs with 100 percent placement in a related field The average annual salary of respondents earning an associate degree is $44367 Dr Dickens shared the Employer Follow Up Report information showed that 96 percent of employers would hire CVTC graduates and that 94 percent of employers would recommend a CVTC graduate
C Mr Barker shared the results of the economic impact study for CVTC
D Aliesha Crowe Executive Director-Institutional Advancement presented the fiscal 2018 year in review The highlights of CVTC Foundation Inc included supporting the River Falls expansion the student housing feasibility study the implementation of the CollegeFoundation MOU establishing the Real Estate Foundation and implementing the FoundationReal Estate Foundation Operating Agreement The CVTC Foundation Inc surpassed the 2018 fiscal year fundraising goal
E Mr Barker presented on the following Mr Barker provided advocacy handouts to Board members that outline
WTCS Wisconsin Grants and direct state investment WTCS Presidents will be meeting next week at Western Technical
College with Ashley Furniture Home Sweet Menomonie is a loan program to assist young adults with
down payments to get an interest free loan for up to 10 years Only employees or perspective employees whose employers contribute to this loan fund would be eligible to apply
Met with a group of civic leaders in River Falls to look at developing something similar to Eau Clairersquos Haymarket at the end of Main Street on the UWRF campus
CVTC applied for a full class A liquor license and was awarded on 926
Dr Schley left the meeting at 713pm
8 Ms Mathews reminded the Board to complete the PlusDelta evaluation
9 There were no announcements andor requests
10 Motion by Mr Bauer seconded by Ms Bates to adjourn to Executive Session to discuss Wis Stats 1985(1)(g) ndash conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with
8
_____________________________
_____________________________ _______________________________
respect to litigation in which it is or is likely to become involved (legal update) Ayes All Nays None Motion carried The meeting adjourned to closed session at 725 pm
11 The meeting returned to open session at 736 pm
12 Motion by Dr Walsh seconded by Mr Bauer to adjourn Ayes All Nays None Motion carried The meeting adjourned at 736 pm
Recorded by Submitted by
Lauren J Sullivan Ron Walsh Secretary Executive Assistant to the President Chippewa Valley Technical College
Date
Chairperson Secretary
9
ITEM 4B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
08042018 through 12312018
Vollmer David
Total Count = 1
10
I I
ITEM 4C ndash FINANCIAL REPORTS
11
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 9142018 19 85967810$
Electronic Payments 9282018 20 87000632
Total Net Pay 172968442$
BANK TRANSFERS
Date Transfer Number Transfer Totals
Optum Inc 9142018 4539 2468735$
Empower Retirement 9142018 4540 1180274
MidAmerica Administrative amp Retirement 9142018 4541 3056303
United Way of Greater Chippewa Valley 9142018 4543 34002
ExpertPay-Child Support 9142018 4544 245411
Optum Inc 9142018 4545 74750
IRS - 941 Deposit 9172018 4537 29259423
Special Pay Plan Retirement Trust (Pelion) 9172018 4542 498321
Security Health Plan 9202018 4536 77884230
WI DOR 9202018 4546 24033
Wisconsin Retirement System (WRS) 9242018 4548 51953298
Madison National Life 9242018 4549 474467
Minnesota Life Insurance Company 9242018 4550 2124660
DWD Unemployment Insurance 9262018 4547 79560
Optum Inc 9282018 4553 2530235
Empower Retirement 9282018 4554 1180274
MidAmerica Administrative amp Retirement 9282018 4555 3066303
United Way of Greater Chippewa Valley 9282018 4557 34002
ExpertPay-Child Support 9282018 4558 242915
Total 176411196$
REFUNDS
Date Check Numbers Check Totals
Computer Listing 942018 80031897-80032005 9384698$
Computer Listing 9102018 80032006-80032060 4459904
Computer Listing 9172018 80032061-80032153 6086857
Computer Listing 9242018 80032154-80032187 2962807
Electronic Payments 9282018 3618-3642 222251092
Total 245145358$
ACCOUNTS PAYABLE
Date Check Numbers Check Totals
Computer Listing 962018 30058931-30059021 30688916$
Computer Listing 9132018 30059022-30059142 96965854
Computer Listing 9172018 30059143-30059150 251808
Computer Listing 9192018 30059151 1324000
Computer Listing 9202018 30059152 53502874
Computer Listing 9252018 30059253-30059253 38960862
Computer Listing 9272018 30059254-30059353 37149871
258844185$
TRAVEL
Date Advice Numbers Check Totals
Computer Listing 9142018 18658-18698 1361752
Computer Listing 9282018 18699-18744 1179448
Total 2541200$
Grand Total 855910381$
CHIPPEWA VALLEY TECHNICAL COLLEGE
9118-93018
f
-
l
Annual INVESTMENT
REGULAR INVESTMENTS Rate AMOUNTS TOTALS
Local Government Investment Pool (LGIP) 200 7022418$
US Bank Operating 025 4630580$
TOTAL REGULAR INVESTMENTS 11652998$
CAPITAL PROJECTS amp EQUIPMENT
LGIP-Capital Projects amp Equipment 200 7731832$
TOTAL CAPITAL FUNDS 7731832$
TOTAL INVESTMENTS 19384829$
CHIPPEWA VALLEY TECHNICAL COLLEGE
INVESTMENTS OUTSTANDING
93018
12
Valley Listing of Checks Written to Vendors with Check Dates from Page 1 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
ACEN 10395575 27-SEP-18 $287500 Access Security Inc 10395297 06-SEP-18 $882900
10395298 06-SEP-18 $979800 10395601 13-SEP-18 $5110 32
10395602 13-SEP-18 $2200842
10395622 13-SEP-18 $790464
Advanced Disposal 10395599 13-SEP-18 $300337 Air Tech Environmental Service 10394469 06-SEP-18 $273500 American Assn of Community Col 10396268 27-SEP-18 $8001 00 American Physical Therapy Assa 10395480 13-SEP-18 $425000
Animart 10394993 13-SEP-18 $282095 Arrow Building Center 10395222 06-SEP-18 $303666
Audiovisual Inc 10395383 27-SEP-18 $371229 10395394 20-SEP-18 $3392088
10395395 20-SEP-18 $359136 10395396 20-SEP-18 $434744
10395397 20-SEP-18 $2747 88 10395398 20-SEP-18 $708833 10395404 20-SEP-18 $3075579
Axon Enterprise Inc 10394803 06-SEP-18 $350000
BWBR 10395731 20-SEP-18 $720602 Baraboo Sysco Food Services 10395351 13-SEP-18 $268854
Benedict Refrigeration Inc 10394830 13-SEP-18 $260981 Bettendorf Transfer amp Excavati 10395058 06-SEP-18 $693200
Border States Electric Supply 10394537 06-SEP-18 $272699 10394538 06-SEP-18 $265353
Buehler A Division of IL Tool 10395756 27-SEP-18 $6601 66 CAS 10395067 13-SEP-18 $536400
CVTC 10395140 06-SEP-18 $500268 CVTC - Foundation Inc 10394575 27-SEP-18 $3298542
Communications Cabling amp Netwo 10395446 20-SEP-18 $4056594 10395447 20-SEP-18 $4870327
Core BTS 10394840 13-SEP-18 $1572500 CourseMaven Inc 10395324 13-SEP-18 $14325 00
Dean amp Associates Inc 10394837 06-SEP-18 $481362 Drepung Loseling Monastery Inc 10395851 20-SEP-18 $500000
E O Johnson Company 10395495 13-SEP-18 $419500 10395692 20-SEP-18 $1456542
EBSCO Subscription Service 10396267 27-SEP-18 $979304 Eau Claire Area Chamber of Com 10395413 13-SEP-18 $268800
Eau Claire Auto Parts Inc 10394834 13-SEP-18 $909706 10394835 13-SEP-18 $14399 70
10394836 13-SEP-18 $328536 10395082 20-SEP-18 $593568
10395156 06-SEP-18 $313301 10395157 06-SEP-18 $271101
10395158 06-SEP-18 $315411 10395159 06-SEP-18 $3576 11
10395161 06-SEP-18 $315411
13
Valley Listing of Checks Written to Vendors with Check Dates from Page 2 of 4
Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71
09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
Eau Claire Auto Parts Inc 10395162 06-SEP-18 $501091
10395163 06-SEP-18 $271101
10395164 06-SEP-18 $314356
10395165 06-SEP-18 $358666
10395167 06-SEP-18 $2711 01
10395168 06-SEP-18 $358666
10395169 06-SEP-18 $4114 15
10395170 06-SEP-18 $357611
10395171 06-SEP-18 $3576 11
10395172 06-SEP-18 $313301
10395173 06-SEP-18 $358666
10395175 06-SEP-18 $390316
10395177 06-SEP-18 $3576 11
10395179 06-SEP-18 $357611
10395180 06-SEP-18 $3913 71
10395181 06-SEP-18 $357611
10395182 06-SEP-18 $321741
10395183 06-SEP-18 $390316
10395198 06-SEP-18 $3576 11
10395199 06-SEP-18 $298531
10395201 06-SEP-18 $357611
Eau Claire City of 10395798 19-SEP-18 $1324000
10396199 27-SEP-18 $888985
10396204 27-SEP-18 $465240
10396207 27-SEP-18 $842246
10396208 27-SEP-18 $606651
10396209 27-SEP-18 $511479
Edward Don amp Co 10394799 27-SEP-18 $1940900
10395087 27-SEP-18 $357481
10396149 27-SEP-18 $9491 90
Elsevier Inc 10395434 27-SEP-18 $470000 10395435 27-SEP-18 $300000
Ferguson Enterprises Inc 10395092 13-SEP-18 $2009265
Filtration Systems Inc 10395093 13-SEP-18 $492541
Foremost Business Systems Inc 10395246 06-SEP-18 $1462200
High Monkey Consulting Inc 10395251 20-SEP-18 $1300000
Hu-Friedy 10395742 27-SEP-18 $369255 ISS Facility Services Inc - Mi 10394804 06-SEP-18 $371179
10395419 27-SEP-18 $778000
10395420 27-SEP-18 $369500
10395423 27-SEP-18 $373500
10395426 27-SEP-18 $10516 02
International Assoc of Fire Fi 10396364 27-SEP-18 $500000
Intl Business Machines Corp 10396264 27-SEP-18 $400000
Kwik Trip Inc 10395089 06-SEP-18 $380960
Lab Midwest LLC 10395103 13-SEP-18 $490000
Laerdal Medical Corp 10395502 20-SEP-18 $341811 Larson Companies 10395399 13-SEP-18 $1538900
Leeds Precision Instruments In 10395107 20-SEP-18 $497600
14
Valley Listing of Checks Written to Vendors with Check Dates from Page 3 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
MEP Properties LLC 10396270 27-SEP-18 $616723 Magtech Ammunition Co Inc 10395708 20-SEP-18 $705620
Market Materials LLC 10395308 13-SEP-18 $10239520 10395312 13-SEP-18 $9281 25
Market and Johnson Inc 10395309 13-SEP-18 $22200600
10395310 13-SEP-18 $16644300
Mid-state Technical College 10395702 20-SEP-18 $8044 77 Midway Steel Inc 10394795 13-SEP-18 $2645060
10395115 20-SEP-18 $332000 Mythics 10395313 20-SEP-18 $3035892
NCHERM Group LLC 10395594 27-SEP-18 $500000 Nicolet Area Technical College 10395307 13-SEP-18 $329000
Noregon Systems Inc 10394444 06-SEP-18 $699300 Northcentral Technical College 10395664 20-SEP-18 $671034
Northeast Wisconsin Tech Colle 10395628 20-SEP-18 $303347 Northwoods Indoor Advertising 10395629 20-SEP-18 $495000
Online Computer Library Center 10396163 27-SEP-18 $272673 Park Place Technologies 10394495 06-SEP-18 $1606956
Patterson Dental Company 10394505 06-SEP-18 $381172 Plummer Concrete Inc 10394812 06-SEP-18 $1604430
10395119 06-SEP-18 $448000 River Falls Municipal Utility 10395603 13-SEP-18 $322514 RosettaStone Ltd 10395265 13-SEP-18 $1269500 Rottweiler Hardware LLC 10395377 27-SEP-18 $324000
SOS Architects 10395579 13-SEP-18 $300000 10395581 13-SEP-18 $500000
Samuels Group Inc 10395253 20-SEP-18 $11705691 10395254 20-SEP-18 $2274800
Sassafras Software Inc 10395443 27-SEP-18 $522000 Smooth Transitions LLC 10395786 20-SEP-18 $4468 75
Sodexo Inc amp Affiliates 10396218 27-SEP-18 $259800 Strata Information Group 10395127 13-SEP-18 $3018 75
10395128 13-SEP-18 $637500 SWansons Commercial Flooring 10394973 13-SEP-18 $2566500
10395311 13-SEP-18 $7334475 10395352 13-SEP-18 $283180
TestOut 10395264 20-SEP-18 $1251300 TouchPoint Medical 10394974 06-SEP-18 $2238900
Tracy Strubel LLC 10396371 27-SEP-18 $432500 US Bank 10395872 26-SEP-18 $809824
10395873 26-SEP-18 $607368 10395891 26-SEP-18 $719703
10395900 26-SEP-18 $2023500 10395937 26-SEP-18 $818928
10396057 26-SEP-18 $336325 10396069 26-SEP-18 $18052000
10396070 26-SEP-18 $664725 10396074 26-SEP-18 $796700
10396079 26-SEP-18 $1407000
15
Valley Technical College 09282018 11 2353 AM
Listing of Checks Written to Vendors with Check Dates from 01-SEP-18 to 30-SEP-18
with Check Amounts Greater than or equal to $2 500 for Bank No 63
Vendor Name
US Bank
Univ of Wisconsin - Eau Claire
Univ of Wisconsin - Stout
Valley Builders Hardware Co In Van Ert Electric Co Inc Verizon Wireless Volume One Magazine WQOW Television Wellness IQ Western Technical College Wipfli LLP Wis Higher Education Aids Boar Wolters Kluwer Xcel Energy
Invoice Date
10396094 26-SEP-18 10396107 26-SEP-18
10396118 26-SEP-18 10396134 26-SEP-18
10396139 26-SEP-18
10395228 06-SEP-18
10395785 20-SEP-18
10395461 13-SEP-18
10394802 06-SEP-18 10395390 27-SEP-18
10395780 20-SEP-18 10394921 13-SEP-18
10395415 27-SEP-18 10395375 13-SEP-18
10395620 20-SEP-18 10396285 27-SEP-18
10395770 20-SEP-18 10395662 20-SEP-18
10396140 27-SEP-18
Total
Amount for Checks less than $2500
Amount
$788000 $553155 $482479
$1672072 $11 78310 $435994
$481632 $300000 $281238 $255200
$345363 $272800
$838000 $256000
$274500 $1407500
$1537500 $529000
$8013013
$218771610
$34002469
$2527740 79
Page 4 of 4 FZRCHKO c71 PROD
16
18 - 93018 Page 1 of 1 - Run Date 92818
llilllftbull Company Name Contract Name --Instruction Business amp 726 3M Company 3M - Annual Confined $2 520 00 Dunn Industry SpaceHazwoper
Instruction Business amp 729 Big River Resources Fire Extinguisher Training $76000 Dunn Industry LLC
Technical Business amp 724 Charter Nex Films LOTO Policy Review-TA $700000 Chippewa Assistance Industry
Instruction Business amp 722 Clearwater Care Center CPR Renewal with Online Access $1349 65 Eau Claire Industry
Instruction Business amp 737 Conagra Foods Advanced 1st Aid - Customized $3400 00 Dunn Industry
Instruction Business amp 738 Documation LLC Annual Safety Training $1121 00 Eau Claire Industry
Instruction Business amp 718 Dynamic Fabrication amp Crane Training with Basic Rigging $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 719 Dynamic Fabrication amp Lockout-Tagout Training $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 746 Elk Mound High Schoci CDL Test $15000 Dunn Industry
Instruction Business amp 739 Global Finishing Motivation amp Engagement $80000 Trempealeau Industry Solutions Makeup Session
Instruction Business amp 755 LE Phillips Career Dev Skid Steer Training $57000 Eau Claire Industry Center
Instruction Business amp 744 LE Phillips Career Dev Leadership Training $40000 Eau Claire Industry Center
Instruction Business amp 740 MULTI Transformational Leadership Fall $6635 20 MULTI Industry 2018
Instruction Business amp 730 Phillips-Medisize STEM-Phillips Fire Extinguisher $271000 Dunn Industry Corporation Training - Phi llips location
Instruction Business amp 708 Phillips-Medisize Phillips - GDamp T $3525 00 Dunn Industry Corporation
Instruction Business amp 732 TDKHTI Hazwoper Technician Training $4 560 00 Eau Claire Industry
Technical Business amp 675 University of Cleanroom Lab 2019 $8474 00 Eau Claire Assistance Industry Wisconsin-Eau Claire
Instruction Business amp 714 US Bank Development Active Shooter (Situation al $44840 Eau Claire Industry Network Awareness)
Instruction Business amp 727 WESTconsin Credit WestConsin -Threat in the $2 280 00 Dunn Industry Union Workplace-RF New Rich Ells
Pres
ITEM 4D ndash CONTRACTS FOR SERVICES
17
ITEM 5B ndash APPROVAL OF FYrsquo18 BUDGET APPROPRIATION ADJUSTMENTS
State statute requires the district board to approve any modifications to the original adopted budget Projections for FYrsquo18 expenditures have been made and it is anticipated that some amounts could exceed the original budget In order to receive state aid for the expenditures a budget either equal to or in excess of the actual amount expended must be approved by the district board
Suggested Resolution
WHEREAS various resources are expected to exceed the 2017-2018 budgeted levels and
WHEREAS Section 6590(5) Wis Stats provides that changes in budget appropriations may be authorized upon two-thirds (23) vote of the entire membership of the District Board
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that the 2017-2018 budget appropriation be modified as follows
Appropriation Modified Fund Function Resource Change Appropriation
General Instruction $ -320702 $ 33234478 General Instructional Resources $ -924 $ 713822 General Student Services $ -388298 $ 3914411 General General Institutional $ 882186 $ 11525057 General Physical Plant $ -172262 $ 4416944 Special Revenue-Operational State Aids $ 260340 $ 2326397 Special Revenue-Operational Federal Revenue $ 560693 $ 6405437 Special Revenue-Operational Instruction $ 1695601 $ 9390220 Special Revenue-Operational Instructional Resources $ -62237 $ 720 Special Revenue-Operational Student Services $ 193851 $ 1315200 Special Revenue-Operational General Institutional $ -999009 $ 341662 Special Revenue-Operational Physical Plant $ -7173 $ 59656 Capital Projects Instruction $ 832578 $ 3147428 Capital Projects Instructional Resources $ 50058 $ 680058 Capital Projects Student Services $ -1252 $ 6748 Capital Projects General Institutional $ 35491 $ 1381491 Capital Projects Physical Plant $ 649635 $ 5480785 Capital Projects Auxiliary Services $ 38050 $ 38050 Capital Projects Proceeds from Debt $ 1604560 $ 9604560 Debt Service Institutional Revenue $ 40092 $ 105092 Debt Service Auxiliary Services $ 40092 $ 6905092 Enterprise Institutional Revenue $ 128278 $ 3259728 Enterprise Auxiliary Services $ 128278 $ 3388856 Special Revenue-Nonaidable Instruction $ 10177 $ 54777 Special Revenue-Nonaidable Institutional Revenue $ 10177 $ 617277
18
ITEM 5C ndash APPROVAL OF FYrsquo18 PROCUREMENT REPORT Annual Purchasing Review
October 8 2018 Board Meeting
Annual Report of Purchases under $50000 for FYrsquo18
Annually as required in Administrative Rule TCS 605(2)(h) district staff shall prepare a review of all
annual procurements of $50000 or less of similar goods supplies or services from a single vendor to
determine if a more competitive process should be used in succeeding years This review is to be based
on a report containing transaction detail grouped by similar goods supplies and services and a total for
each grouping Since similar items of a common nature are generally purchased from a common vendor
a report of procurements with transaction detail by vendor is sufficient to comply with this requirement
This report should then be totaled to determine if the aggregate by vendor for the transactions is greater
than $50000 Those that total to more than $50000 by vendor should be included in the review to
determine if a more competitive process should be used in the future
In FY18 Chippewa Valley Technical College did not have any suppliers that accumulated to $50000 but
did not receive formal bidding attention (ie not purchased from public contracts cooperative purchasing
agreements or formal bid process etc) Purchases which are exempt include utilities
membershipsdues items purchased for resale items purchased through sole source options rentsleases
financialinsuranceinvestments services or fees or fees paid to other public agencies since these items are
not required to be bid
Comments relating to the FYrsquo18 purchasing review are as follows
Purchases using e-procurement totaled $1421175 in FY18 There were 1685 transactions that
were placed through e-procurement and all with vendors under contract
The purchasing team is involved with departments in purchase planning decisions to proactively
provide for formal competitive bidding to take place in accordance with policy
Purchasing Manager conference calls are held monthly to discuss on-going projects and share
best practices By combining requests for quotes and bids we have been able to get more
favorable pricing
Purchase Summary
A detailed review of FYrsquo18 purchases was conducted during September 2018 of the total purchases made
during fiscal year 2017-2018 Listed below is a summary of that review
Current expenditures $16713635
(supplies and services)
Capital purchases - 9977391
Total Purchases - $26691026
Respectfully submitted
Kirk Moist Director of Finance amp Budgeting
19
- Page 1
-
Alisa Schley Student Life Specialist at CVTC presented information on future opportunities for CVTC students to participate in a study abroad trip The upcoming study abroad trips being offered include Belize in January 2019 Spain in May 2019 and Costa Rica in June 2019 She shared how the funding and coordination of each trip will occur and the focused program areas that are included
4 There were no public comments
5 Motion by Dr Schley seconded by Mr Bauer that the following resolution be adopted
BE IT RESOLVED by the Chippewa Valley Technical College District Board that the following consent agenda items are approved as presented and recommended
Minutes of the August 30 2018 Regular meeting
Personnel Matters ndash Employment Adjunct Instructors as listed Michael Grotzinger Truck Driving Instructional Assistant 9-4-18 Hannah Baldwin Learning Support Coordinator (Pt) 9-4-18 Ryan Clausen Custodian 9-4-18 Harvey Chartrand Custodian 9-10-18 Mark Schwartz Emergency Services Continuing Education Coordinator 9-24-18 Haley Bremer Student Recruitment Coordinator 9-27-18 Resignations Wendy Nelson Chemistry amp Physics Instructor 8-23-18 Steven Gago IT HS Academy Instructor 8-24-18 Jessica Gruber Academic Advisor 9-21-18 Roxann Vanderwyst CVTC Development Officer Major Gifts 9-14-18 Jackie Sahnow River Falls Campus Assistant 9-17-18 Retirements Daniel Adams Duplicating Technician 11-2-18
Financial Report Payroll Direct Deposit in the amount of $268055522 Accounts Payable Checks in the amount of $391511346 Refunds in the amount of $258927917 Bank Transfers in the amount of $223481796 and Direct Deposit Travel in the amount of $6322538 drawn on the Chippewa Valley Technical College District for the various amounts and the Financial Reports for August 2018 as presented
Thirty-two (32) contracts for services are approved as recommended and presented on the attached list Ayes All Nays None Motion carried
6 Board Chairpersonrsquos Report A Mona reminded the Board the October Board Meeting will be October 8 2018 at
12pm
B The November meeting date occurs on Thanksgiving The Board decided the November Board meeting date will be Thursday November 29th at 530pm
C Ms Mathews suggested the Board puts forth a nomination of Ms Garcia as the Boards Association 2019 Board Member of the Year The Board agreed with the nomination
7 Presidentrsquos Report A Tom Huffcutt Vice President of Operations shared the issue of armed officers
on campus has been a discussion that colleges have been exploring He introduced Willie Henning Public Safety Manager at CVTC and Mr Henning
7
shared four options for armed security at CVTC arm current public safety employees hire retired law enforcement personnel contract with a private security firm or have a liaison officer from a local police force He outlined the pros and cons for each of the four options and concluded they are still in the exploratory process
B Margaret Dickens shared the Graduate Follow Up Report results She indicated that 93 of respondents are employed and 88 of the employed respondents are in jobs related to their training compared to 79 at WTCS She also shared that 89 of the respondents are employed in Wisconsin and 70 of respondents are employed in the CVTC district There are 18 programs with 100 percent placement in a related field The average annual salary of respondents earning an associate degree is $44367 Dr Dickens shared the Employer Follow Up Report information showed that 96 percent of employers would hire CVTC graduates and that 94 percent of employers would recommend a CVTC graduate
C Mr Barker shared the results of the economic impact study for CVTC
D Aliesha Crowe Executive Director-Institutional Advancement presented the fiscal 2018 year in review The highlights of CVTC Foundation Inc included supporting the River Falls expansion the student housing feasibility study the implementation of the CollegeFoundation MOU establishing the Real Estate Foundation and implementing the FoundationReal Estate Foundation Operating Agreement The CVTC Foundation Inc surpassed the 2018 fiscal year fundraising goal
E Mr Barker presented on the following Mr Barker provided advocacy handouts to Board members that outline
WTCS Wisconsin Grants and direct state investment WTCS Presidents will be meeting next week at Western Technical
College with Ashley Furniture Home Sweet Menomonie is a loan program to assist young adults with
down payments to get an interest free loan for up to 10 years Only employees or perspective employees whose employers contribute to this loan fund would be eligible to apply
Met with a group of civic leaders in River Falls to look at developing something similar to Eau Clairersquos Haymarket at the end of Main Street on the UWRF campus
CVTC applied for a full class A liquor license and was awarded on 926
Dr Schley left the meeting at 713pm
8 Ms Mathews reminded the Board to complete the PlusDelta evaluation
9 There were no announcements andor requests
10 Motion by Mr Bauer seconded by Ms Bates to adjourn to Executive Session to discuss Wis Stats 1985(1)(g) ndash conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with
8
_____________________________
_____________________________ _______________________________
respect to litigation in which it is or is likely to become involved (legal update) Ayes All Nays None Motion carried The meeting adjourned to closed session at 725 pm
11 The meeting returned to open session at 736 pm
12 Motion by Dr Walsh seconded by Mr Bauer to adjourn Ayes All Nays None Motion carried The meeting adjourned at 736 pm
Recorded by Submitted by
Lauren J Sullivan Ron Walsh Secretary Executive Assistant to the President Chippewa Valley Technical College
Date
Chairperson Secretary
9
ITEM 4B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
08042018 through 12312018
Vollmer David
Total Count = 1
10
I I
ITEM 4C ndash FINANCIAL REPORTS
11
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 9142018 19 85967810$
Electronic Payments 9282018 20 87000632
Total Net Pay 172968442$
BANK TRANSFERS
Date Transfer Number Transfer Totals
Optum Inc 9142018 4539 2468735$
Empower Retirement 9142018 4540 1180274
MidAmerica Administrative amp Retirement 9142018 4541 3056303
United Way of Greater Chippewa Valley 9142018 4543 34002
ExpertPay-Child Support 9142018 4544 245411
Optum Inc 9142018 4545 74750
IRS - 941 Deposit 9172018 4537 29259423
Special Pay Plan Retirement Trust (Pelion) 9172018 4542 498321
Security Health Plan 9202018 4536 77884230
WI DOR 9202018 4546 24033
Wisconsin Retirement System (WRS) 9242018 4548 51953298
Madison National Life 9242018 4549 474467
Minnesota Life Insurance Company 9242018 4550 2124660
DWD Unemployment Insurance 9262018 4547 79560
Optum Inc 9282018 4553 2530235
Empower Retirement 9282018 4554 1180274
MidAmerica Administrative amp Retirement 9282018 4555 3066303
United Way of Greater Chippewa Valley 9282018 4557 34002
ExpertPay-Child Support 9282018 4558 242915
Total 176411196$
REFUNDS
Date Check Numbers Check Totals
Computer Listing 942018 80031897-80032005 9384698$
Computer Listing 9102018 80032006-80032060 4459904
Computer Listing 9172018 80032061-80032153 6086857
Computer Listing 9242018 80032154-80032187 2962807
Electronic Payments 9282018 3618-3642 222251092
Total 245145358$
ACCOUNTS PAYABLE
Date Check Numbers Check Totals
Computer Listing 962018 30058931-30059021 30688916$
Computer Listing 9132018 30059022-30059142 96965854
Computer Listing 9172018 30059143-30059150 251808
Computer Listing 9192018 30059151 1324000
Computer Listing 9202018 30059152 53502874
Computer Listing 9252018 30059253-30059253 38960862
Computer Listing 9272018 30059254-30059353 37149871
258844185$
TRAVEL
Date Advice Numbers Check Totals
Computer Listing 9142018 18658-18698 1361752
Computer Listing 9282018 18699-18744 1179448
Total 2541200$
Grand Total 855910381$
CHIPPEWA VALLEY TECHNICAL COLLEGE
9118-93018
f
-
l
Annual INVESTMENT
REGULAR INVESTMENTS Rate AMOUNTS TOTALS
Local Government Investment Pool (LGIP) 200 7022418$
US Bank Operating 025 4630580$
TOTAL REGULAR INVESTMENTS 11652998$
CAPITAL PROJECTS amp EQUIPMENT
LGIP-Capital Projects amp Equipment 200 7731832$
TOTAL CAPITAL FUNDS 7731832$
TOTAL INVESTMENTS 19384829$
CHIPPEWA VALLEY TECHNICAL COLLEGE
INVESTMENTS OUTSTANDING
93018
12
Valley Listing of Checks Written to Vendors with Check Dates from Page 1 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
ACEN 10395575 27-SEP-18 $287500 Access Security Inc 10395297 06-SEP-18 $882900
10395298 06-SEP-18 $979800 10395601 13-SEP-18 $5110 32
10395602 13-SEP-18 $2200842
10395622 13-SEP-18 $790464
Advanced Disposal 10395599 13-SEP-18 $300337 Air Tech Environmental Service 10394469 06-SEP-18 $273500 American Assn of Community Col 10396268 27-SEP-18 $8001 00 American Physical Therapy Assa 10395480 13-SEP-18 $425000
Animart 10394993 13-SEP-18 $282095 Arrow Building Center 10395222 06-SEP-18 $303666
Audiovisual Inc 10395383 27-SEP-18 $371229 10395394 20-SEP-18 $3392088
10395395 20-SEP-18 $359136 10395396 20-SEP-18 $434744
10395397 20-SEP-18 $2747 88 10395398 20-SEP-18 $708833 10395404 20-SEP-18 $3075579
Axon Enterprise Inc 10394803 06-SEP-18 $350000
BWBR 10395731 20-SEP-18 $720602 Baraboo Sysco Food Services 10395351 13-SEP-18 $268854
Benedict Refrigeration Inc 10394830 13-SEP-18 $260981 Bettendorf Transfer amp Excavati 10395058 06-SEP-18 $693200
Border States Electric Supply 10394537 06-SEP-18 $272699 10394538 06-SEP-18 $265353
Buehler A Division of IL Tool 10395756 27-SEP-18 $6601 66 CAS 10395067 13-SEP-18 $536400
CVTC 10395140 06-SEP-18 $500268 CVTC - Foundation Inc 10394575 27-SEP-18 $3298542
Communications Cabling amp Netwo 10395446 20-SEP-18 $4056594 10395447 20-SEP-18 $4870327
Core BTS 10394840 13-SEP-18 $1572500 CourseMaven Inc 10395324 13-SEP-18 $14325 00
Dean amp Associates Inc 10394837 06-SEP-18 $481362 Drepung Loseling Monastery Inc 10395851 20-SEP-18 $500000
E O Johnson Company 10395495 13-SEP-18 $419500 10395692 20-SEP-18 $1456542
EBSCO Subscription Service 10396267 27-SEP-18 $979304 Eau Claire Area Chamber of Com 10395413 13-SEP-18 $268800
Eau Claire Auto Parts Inc 10394834 13-SEP-18 $909706 10394835 13-SEP-18 $14399 70
10394836 13-SEP-18 $328536 10395082 20-SEP-18 $593568
10395156 06-SEP-18 $313301 10395157 06-SEP-18 $271101
10395158 06-SEP-18 $315411 10395159 06-SEP-18 $3576 11
10395161 06-SEP-18 $315411
13
Valley Listing of Checks Written to Vendors with Check Dates from Page 2 of 4
Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71
09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
Eau Claire Auto Parts Inc 10395162 06-SEP-18 $501091
10395163 06-SEP-18 $271101
10395164 06-SEP-18 $314356
10395165 06-SEP-18 $358666
10395167 06-SEP-18 $2711 01
10395168 06-SEP-18 $358666
10395169 06-SEP-18 $4114 15
10395170 06-SEP-18 $357611
10395171 06-SEP-18 $3576 11
10395172 06-SEP-18 $313301
10395173 06-SEP-18 $358666
10395175 06-SEP-18 $390316
10395177 06-SEP-18 $3576 11
10395179 06-SEP-18 $357611
10395180 06-SEP-18 $3913 71
10395181 06-SEP-18 $357611
10395182 06-SEP-18 $321741
10395183 06-SEP-18 $390316
10395198 06-SEP-18 $3576 11
10395199 06-SEP-18 $298531
10395201 06-SEP-18 $357611
Eau Claire City of 10395798 19-SEP-18 $1324000
10396199 27-SEP-18 $888985
10396204 27-SEP-18 $465240
10396207 27-SEP-18 $842246
10396208 27-SEP-18 $606651
10396209 27-SEP-18 $511479
Edward Don amp Co 10394799 27-SEP-18 $1940900
10395087 27-SEP-18 $357481
10396149 27-SEP-18 $9491 90
Elsevier Inc 10395434 27-SEP-18 $470000 10395435 27-SEP-18 $300000
Ferguson Enterprises Inc 10395092 13-SEP-18 $2009265
Filtration Systems Inc 10395093 13-SEP-18 $492541
Foremost Business Systems Inc 10395246 06-SEP-18 $1462200
High Monkey Consulting Inc 10395251 20-SEP-18 $1300000
Hu-Friedy 10395742 27-SEP-18 $369255 ISS Facility Services Inc - Mi 10394804 06-SEP-18 $371179
10395419 27-SEP-18 $778000
10395420 27-SEP-18 $369500
10395423 27-SEP-18 $373500
10395426 27-SEP-18 $10516 02
International Assoc of Fire Fi 10396364 27-SEP-18 $500000
Intl Business Machines Corp 10396264 27-SEP-18 $400000
Kwik Trip Inc 10395089 06-SEP-18 $380960
Lab Midwest LLC 10395103 13-SEP-18 $490000
Laerdal Medical Corp 10395502 20-SEP-18 $341811 Larson Companies 10395399 13-SEP-18 $1538900
Leeds Precision Instruments In 10395107 20-SEP-18 $497600
14
Valley Listing of Checks Written to Vendors with Check Dates from Page 3 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
MEP Properties LLC 10396270 27-SEP-18 $616723 Magtech Ammunition Co Inc 10395708 20-SEP-18 $705620
Market Materials LLC 10395308 13-SEP-18 $10239520 10395312 13-SEP-18 $9281 25
Market and Johnson Inc 10395309 13-SEP-18 $22200600
10395310 13-SEP-18 $16644300
Mid-state Technical College 10395702 20-SEP-18 $8044 77 Midway Steel Inc 10394795 13-SEP-18 $2645060
10395115 20-SEP-18 $332000 Mythics 10395313 20-SEP-18 $3035892
NCHERM Group LLC 10395594 27-SEP-18 $500000 Nicolet Area Technical College 10395307 13-SEP-18 $329000
Noregon Systems Inc 10394444 06-SEP-18 $699300 Northcentral Technical College 10395664 20-SEP-18 $671034
Northeast Wisconsin Tech Colle 10395628 20-SEP-18 $303347 Northwoods Indoor Advertising 10395629 20-SEP-18 $495000
Online Computer Library Center 10396163 27-SEP-18 $272673 Park Place Technologies 10394495 06-SEP-18 $1606956
Patterson Dental Company 10394505 06-SEP-18 $381172 Plummer Concrete Inc 10394812 06-SEP-18 $1604430
10395119 06-SEP-18 $448000 River Falls Municipal Utility 10395603 13-SEP-18 $322514 RosettaStone Ltd 10395265 13-SEP-18 $1269500 Rottweiler Hardware LLC 10395377 27-SEP-18 $324000
SOS Architects 10395579 13-SEP-18 $300000 10395581 13-SEP-18 $500000
Samuels Group Inc 10395253 20-SEP-18 $11705691 10395254 20-SEP-18 $2274800
Sassafras Software Inc 10395443 27-SEP-18 $522000 Smooth Transitions LLC 10395786 20-SEP-18 $4468 75
Sodexo Inc amp Affiliates 10396218 27-SEP-18 $259800 Strata Information Group 10395127 13-SEP-18 $3018 75
10395128 13-SEP-18 $637500 SWansons Commercial Flooring 10394973 13-SEP-18 $2566500
10395311 13-SEP-18 $7334475 10395352 13-SEP-18 $283180
TestOut 10395264 20-SEP-18 $1251300 TouchPoint Medical 10394974 06-SEP-18 $2238900
Tracy Strubel LLC 10396371 27-SEP-18 $432500 US Bank 10395872 26-SEP-18 $809824
10395873 26-SEP-18 $607368 10395891 26-SEP-18 $719703
10395900 26-SEP-18 $2023500 10395937 26-SEP-18 $818928
10396057 26-SEP-18 $336325 10396069 26-SEP-18 $18052000
10396070 26-SEP-18 $664725 10396074 26-SEP-18 $796700
10396079 26-SEP-18 $1407000
15
Valley Technical College 09282018 11 2353 AM
Listing of Checks Written to Vendors with Check Dates from 01-SEP-18 to 30-SEP-18
with Check Amounts Greater than or equal to $2 500 for Bank No 63
Vendor Name
US Bank
Univ of Wisconsin - Eau Claire
Univ of Wisconsin - Stout
Valley Builders Hardware Co In Van Ert Electric Co Inc Verizon Wireless Volume One Magazine WQOW Television Wellness IQ Western Technical College Wipfli LLP Wis Higher Education Aids Boar Wolters Kluwer Xcel Energy
Invoice Date
10396094 26-SEP-18 10396107 26-SEP-18
10396118 26-SEP-18 10396134 26-SEP-18
10396139 26-SEP-18
10395228 06-SEP-18
10395785 20-SEP-18
10395461 13-SEP-18
10394802 06-SEP-18 10395390 27-SEP-18
10395780 20-SEP-18 10394921 13-SEP-18
10395415 27-SEP-18 10395375 13-SEP-18
10395620 20-SEP-18 10396285 27-SEP-18
10395770 20-SEP-18 10395662 20-SEP-18
10396140 27-SEP-18
Total
Amount for Checks less than $2500
Amount
$788000 $553155 $482479
$1672072 $11 78310 $435994
$481632 $300000 $281238 $255200
$345363 $272800
$838000 $256000
$274500 $1407500
$1537500 $529000
$8013013
$218771610
$34002469
$2527740 79
Page 4 of 4 FZRCHKO c71 PROD
16
18 - 93018 Page 1 of 1 - Run Date 92818
llilllftbull Company Name Contract Name --Instruction Business amp 726 3M Company 3M - Annual Confined $2 520 00 Dunn Industry SpaceHazwoper
Instruction Business amp 729 Big River Resources Fire Extinguisher Training $76000 Dunn Industry LLC
Technical Business amp 724 Charter Nex Films LOTO Policy Review-TA $700000 Chippewa Assistance Industry
Instruction Business amp 722 Clearwater Care Center CPR Renewal with Online Access $1349 65 Eau Claire Industry
Instruction Business amp 737 Conagra Foods Advanced 1st Aid - Customized $3400 00 Dunn Industry
Instruction Business amp 738 Documation LLC Annual Safety Training $1121 00 Eau Claire Industry
Instruction Business amp 718 Dynamic Fabrication amp Crane Training with Basic Rigging $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 719 Dynamic Fabrication amp Lockout-Tagout Training $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 746 Elk Mound High Schoci CDL Test $15000 Dunn Industry
Instruction Business amp 739 Global Finishing Motivation amp Engagement $80000 Trempealeau Industry Solutions Makeup Session
Instruction Business amp 755 LE Phillips Career Dev Skid Steer Training $57000 Eau Claire Industry Center
Instruction Business amp 744 LE Phillips Career Dev Leadership Training $40000 Eau Claire Industry Center
Instruction Business amp 740 MULTI Transformational Leadership Fall $6635 20 MULTI Industry 2018
Instruction Business amp 730 Phillips-Medisize STEM-Phillips Fire Extinguisher $271000 Dunn Industry Corporation Training - Phi llips location
Instruction Business amp 708 Phillips-Medisize Phillips - GDamp T $3525 00 Dunn Industry Corporation
Instruction Business amp 732 TDKHTI Hazwoper Technician Training $4 560 00 Eau Claire Industry
Technical Business amp 675 University of Cleanroom Lab 2019 $8474 00 Eau Claire Assistance Industry Wisconsin-Eau Claire
Instruction Business amp 714 US Bank Development Active Shooter (Situation al $44840 Eau Claire Industry Network Awareness)
Instruction Business amp 727 WESTconsin Credit WestConsin -Threat in the $2 280 00 Dunn Industry Union Workplace-RF New Rich Ells
Pres
ITEM 4D ndash CONTRACTS FOR SERVICES
17
ITEM 5B ndash APPROVAL OF FYrsquo18 BUDGET APPROPRIATION ADJUSTMENTS
State statute requires the district board to approve any modifications to the original adopted budget Projections for FYrsquo18 expenditures have been made and it is anticipated that some amounts could exceed the original budget In order to receive state aid for the expenditures a budget either equal to or in excess of the actual amount expended must be approved by the district board
Suggested Resolution
WHEREAS various resources are expected to exceed the 2017-2018 budgeted levels and
WHEREAS Section 6590(5) Wis Stats provides that changes in budget appropriations may be authorized upon two-thirds (23) vote of the entire membership of the District Board
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that the 2017-2018 budget appropriation be modified as follows
Appropriation Modified Fund Function Resource Change Appropriation
General Instruction $ -320702 $ 33234478 General Instructional Resources $ -924 $ 713822 General Student Services $ -388298 $ 3914411 General General Institutional $ 882186 $ 11525057 General Physical Plant $ -172262 $ 4416944 Special Revenue-Operational State Aids $ 260340 $ 2326397 Special Revenue-Operational Federal Revenue $ 560693 $ 6405437 Special Revenue-Operational Instruction $ 1695601 $ 9390220 Special Revenue-Operational Instructional Resources $ -62237 $ 720 Special Revenue-Operational Student Services $ 193851 $ 1315200 Special Revenue-Operational General Institutional $ -999009 $ 341662 Special Revenue-Operational Physical Plant $ -7173 $ 59656 Capital Projects Instruction $ 832578 $ 3147428 Capital Projects Instructional Resources $ 50058 $ 680058 Capital Projects Student Services $ -1252 $ 6748 Capital Projects General Institutional $ 35491 $ 1381491 Capital Projects Physical Plant $ 649635 $ 5480785 Capital Projects Auxiliary Services $ 38050 $ 38050 Capital Projects Proceeds from Debt $ 1604560 $ 9604560 Debt Service Institutional Revenue $ 40092 $ 105092 Debt Service Auxiliary Services $ 40092 $ 6905092 Enterprise Institutional Revenue $ 128278 $ 3259728 Enterprise Auxiliary Services $ 128278 $ 3388856 Special Revenue-Nonaidable Instruction $ 10177 $ 54777 Special Revenue-Nonaidable Institutional Revenue $ 10177 $ 617277
18
ITEM 5C ndash APPROVAL OF FYrsquo18 PROCUREMENT REPORT Annual Purchasing Review
October 8 2018 Board Meeting
Annual Report of Purchases under $50000 for FYrsquo18
Annually as required in Administrative Rule TCS 605(2)(h) district staff shall prepare a review of all
annual procurements of $50000 or less of similar goods supplies or services from a single vendor to
determine if a more competitive process should be used in succeeding years This review is to be based
on a report containing transaction detail grouped by similar goods supplies and services and a total for
each grouping Since similar items of a common nature are generally purchased from a common vendor
a report of procurements with transaction detail by vendor is sufficient to comply with this requirement
This report should then be totaled to determine if the aggregate by vendor for the transactions is greater
than $50000 Those that total to more than $50000 by vendor should be included in the review to
determine if a more competitive process should be used in the future
In FY18 Chippewa Valley Technical College did not have any suppliers that accumulated to $50000 but
did not receive formal bidding attention (ie not purchased from public contracts cooperative purchasing
agreements or formal bid process etc) Purchases which are exempt include utilities
membershipsdues items purchased for resale items purchased through sole source options rentsleases
financialinsuranceinvestments services or fees or fees paid to other public agencies since these items are
not required to be bid
Comments relating to the FYrsquo18 purchasing review are as follows
Purchases using e-procurement totaled $1421175 in FY18 There were 1685 transactions that
were placed through e-procurement and all with vendors under contract
The purchasing team is involved with departments in purchase planning decisions to proactively
provide for formal competitive bidding to take place in accordance with policy
Purchasing Manager conference calls are held monthly to discuss on-going projects and share
best practices By combining requests for quotes and bids we have been able to get more
favorable pricing
Purchase Summary
A detailed review of FYrsquo18 purchases was conducted during September 2018 of the total purchases made
during fiscal year 2017-2018 Listed below is a summary of that review
Current expenditures $16713635
(supplies and services)
Capital purchases - 9977391
Total Purchases - $26691026
Respectfully submitted
Kirk Moist Director of Finance amp Budgeting
19
- Page 1
-
shared four options for armed security at CVTC arm current public safety employees hire retired law enforcement personnel contract with a private security firm or have a liaison officer from a local police force He outlined the pros and cons for each of the four options and concluded they are still in the exploratory process
B Margaret Dickens shared the Graduate Follow Up Report results She indicated that 93 of respondents are employed and 88 of the employed respondents are in jobs related to their training compared to 79 at WTCS She also shared that 89 of the respondents are employed in Wisconsin and 70 of respondents are employed in the CVTC district There are 18 programs with 100 percent placement in a related field The average annual salary of respondents earning an associate degree is $44367 Dr Dickens shared the Employer Follow Up Report information showed that 96 percent of employers would hire CVTC graduates and that 94 percent of employers would recommend a CVTC graduate
C Mr Barker shared the results of the economic impact study for CVTC
D Aliesha Crowe Executive Director-Institutional Advancement presented the fiscal 2018 year in review The highlights of CVTC Foundation Inc included supporting the River Falls expansion the student housing feasibility study the implementation of the CollegeFoundation MOU establishing the Real Estate Foundation and implementing the FoundationReal Estate Foundation Operating Agreement The CVTC Foundation Inc surpassed the 2018 fiscal year fundraising goal
E Mr Barker presented on the following Mr Barker provided advocacy handouts to Board members that outline
WTCS Wisconsin Grants and direct state investment WTCS Presidents will be meeting next week at Western Technical
College with Ashley Furniture Home Sweet Menomonie is a loan program to assist young adults with
down payments to get an interest free loan for up to 10 years Only employees or perspective employees whose employers contribute to this loan fund would be eligible to apply
Met with a group of civic leaders in River Falls to look at developing something similar to Eau Clairersquos Haymarket at the end of Main Street on the UWRF campus
CVTC applied for a full class A liquor license and was awarded on 926
Dr Schley left the meeting at 713pm
8 Ms Mathews reminded the Board to complete the PlusDelta evaluation
9 There were no announcements andor requests
10 Motion by Mr Bauer seconded by Ms Bates to adjourn to Executive Session to discuss Wis Stats 1985(1)(g) ndash conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with
8
_____________________________
_____________________________ _______________________________
respect to litigation in which it is or is likely to become involved (legal update) Ayes All Nays None Motion carried The meeting adjourned to closed session at 725 pm
11 The meeting returned to open session at 736 pm
12 Motion by Dr Walsh seconded by Mr Bauer to adjourn Ayes All Nays None Motion carried The meeting adjourned at 736 pm
Recorded by Submitted by
Lauren J Sullivan Ron Walsh Secretary Executive Assistant to the President Chippewa Valley Technical College
Date
Chairperson Secretary
9
ITEM 4B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
08042018 through 12312018
Vollmer David
Total Count = 1
10
I I
ITEM 4C ndash FINANCIAL REPORTS
11
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 9142018 19 85967810$
Electronic Payments 9282018 20 87000632
Total Net Pay 172968442$
BANK TRANSFERS
Date Transfer Number Transfer Totals
Optum Inc 9142018 4539 2468735$
Empower Retirement 9142018 4540 1180274
MidAmerica Administrative amp Retirement 9142018 4541 3056303
United Way of Greater Chippewa Valley 9142018 4543 34002
ExpertPay-Child Support 9142018 4544 245411
Optum Inc 9142018 4545 74750
IRS - 941 Deposit 9172018 4537 29259423
Special Pay Plan Retirement Trust (Pelion) 9172018 4542 498321
Security Health Plan 9202018 4536 77884230
WI DOR 9202018 4546 24033
Wisconsin Retirement System (WRS) 9242018 4548 51953298
Madison National Life 9242018 4549 474467
Minnesota Life Insurance Company 9242018 4550 2124660
DWD Unemployment Insurance 9262018 4547 79560
Optum Inc 9282018 4553 2530235
Empower Retirement 9282018 4554 1180274
MidAmerica Administrative amp Retirement 9282018 4555 3066303
United Way of Greater Chippewa Valley 9282018 4557 34002
ExpertPay-Child Support 9282018 4558 242915
Total 176411196$
REFUNDS
Date Check Numbers Check Totals
Computer Listing 942018 80031897-80032005 9384698$
Computer Listing 9102018 80032006-80032060 4459904
Computer Listing 9172018 80032061-80032153 6086857
Computer Listing 9242018 80032154-80032187 2962807
Electronic Payments 9282018 3618-3642 222251092
Total 245145358$
ACCOUNTS PAYABLE
Date Check Numbers Check Totals
Computer Listing 962018 30058931-30059021 30688916$
Computer Listing 9132018 30059022-30059142 96965854
Computer Listing 9172018 30059143-30059150 251808
Computer Listing 9192018 30059151 1324000
Computer Listing 9202018 30059152 53502874
Computer Listing 9252018 30059253-30059253 38960862
Computer Listing 9272018 30059254-30059353 37149871
258844185$
TRAVEL
Date Advice Numbers Check Totals
Computer Listing 9142018 18658-18698 1361752
Computer Listing 9282018 18699-18744 1179448
Total 2541200$
Grand Total 855910381$
CHIPPEWA VALLEY TECHNICAL COLLEGE
9118-93018
f
-
l
Annual INVESTMENT
REGULAR INVESTMENTS Rate AMOUNTS TOTALS
Local Government Investment Pool (LGIP) 200 7022418$
US Bank Operating 025 4630580$
TOTAL REGULAR INVESTMENTS 11652998$
CAPITAL PROJECTS amp EQUIPMENT
LGIP-Capital Projects amp Equipment 200 7731832$
TOTAL CAPITAL FUNDS 7731832$
TOTAL INVESTMENTS 19384829$
CHIPPEWA VALLEY TECHNICAL COLLEGE
INVESTMENTS OUTSTANDING
93018
12
Valley Listing of Checks Written to Vendors with Check Dates from Page 1 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
ACEN 10395575 27-SEP-18 $287500 Access Security Inc 10395297 06-SEP-18 $882900
10395298 06-SEP-18 $979800 10395601 13-SEP-18 $5110 32
10395602 13-SEP-18 $2200842
10395622 13-SEP-18 $790464
Advanced Disposal 10395599 13-SEP-18 $300337 Air Tech Environmental Service 10394469 06-SEP-18 $273500 American Assn of Community Col 10396268 27-SEP-18 $8001 00 American Physical Therapy Assa 10395480 13-SEP-18 $425000
Animart 10394993 13-SEP-18 $282095 Arrow Building Center 10395222 06-SEP-18 $303666
Audiovisual Inc 10395383 27-SEP-18 $371229 10395394 20-SEP-18 $3392088
10395395 20-SEP-18 $359136 10395396 20-SEP-18 $434744
10395397 20-SEP-18 $2747 88 10395398 20-SEP-18 $708833 10395404 20-SEP-18 $3075579
Axon Enterprise Inc 10394803 06-SEP-18 $350000
BWBR 10395731 20-SEP-18 $720602 Baraboo Sysco Food Services 10395351 13-SEP-18 $268854
Benedict Refrigeration Inc 10394830 13-SEP-18 $260981 Bettendorf Transfer amp Excavati 10395058 06-SEP-18 $693200
Border States Electric Supply 10394537 06-SEP-18 $272699 10394538 06-SEP-18 $265353
Buehler A Division of IL Tool 10395756 27-SEP-18 $6601 66 CAS 10395067 13-SEP-18 $536400
CVTC 10395140 06-SEP-18 $500268 CVTC - Foundation Inc 10394575 27-SEP-18 $3298542
Communications Cabling amp Netwo 10395446 20-SEP-18 $4056594 10395447 20-SEP-18 $4870327
Core BTS 10394840 13-SEP-18 $1572500 CourseMaven Inc 10395324 13-SEP-18 $14325 00
Dean amp Associates Inc 10394837 06-SEP-18 $481362 Drepung Loseling Monastery Inc 10395851 20-SEP-18 $500000
E O Johnson Company 10395495 13-SEP-18 $419500 10395692 20-SEP-18 $1456542
EBSCO Subscription Service 10396267 27-SEP-18 $979304 Eau Claire Area Chamber of Com 10395413 13-SEP-18 $268800
Eau Claire Auto Parts Inc 10394834 13-SEP-18 $909706 10394835 13-SEP-18 $14399 70
10394836 13-SEP-18 $328536 10395082 20-SEP-18 $593568
10395156 06-SEP-18 $313301 10395157 06-SEP-18 $271101
10395158 06-SEP-18 $315411 10395159 06-SEP-18 $3576 11
10395161 06-SEP-18 $315411
13
Valley Listing of Checks Written to Vendors with Check Dates from Page 2 of 4
Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71
09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
Eau Claire Auto Parts Inc 10395162 06-SEP-18 $501091
10395163 06-SEP-18 $271101
10395164 06-SEP-18 $314356
10395165 06-SEP-18 $358666
10395167 06-SEP-18 $2711 01
10395168 06-SEP-18 $358666
10395169 06-SEP-18 $4114 15
10395170 06-SEP-18 $357611
10395171 06-SEP-18 $3576 11
10395172 06-SEP-18 $313301
10395173 06-SEP-18 $358666
10395175 06-SEP-18 $390316
10395177 06-SEP-18 $3576 11
10395179 06-SEP-18 $357611
10395180 06-SEP-18 $3913 71
10395181 06-SEP-18 $357611
10395182 06-SEP-18 $321741
10395183 06-SEP-18 $390316
10395198 06-SEP-18 $3576 11
10395199 06-SEP-18 $298531
10395201 06-SEP-18 $357611
Eau Claire City of 10395798 19-SEP-18 $1324000
10396199 27-SEP-18 $888985
10396204 27-SEP-18 $465240
10396207 27-SEP-18 $842246
10396208 27-SEP-18 $606651
10396209 27-SEP-18 $511479
Edward Don amp Co 10394799 27-SEP-18 $1940900
10395087 27-SEP-18 $357481
10396149 27-SEP-18 $9491 90
Elsevier Inc 10395434 27-SEP-18 $470000 10395435 27-SEP-18 $300000
Ferguson Enterprises Inc 10395092 13-SEP-18 $2009265
Filtration Systems Inc 10395093 13-SEP-18 $492541
Foremost Business Systems Inc 10395246 06-SEP-18 $1462200
High Monkey Consulting Inc 10395251 20-SEP-18 $1300000
Hu-Friedy 10395742 27-SEP-18 $369255 ISS Facility Services Inc - Mi 10394804 06-SEP-18 $371179
10395419 27-SEP-18 $778000
10395420 27-SEP-18 $369500
10395423 27-SEP-18 $373500
10395426 27-SEP-18 $10516 02
International Assoc of Fire Fi 10396364 27-SEP-18 $500000
Intl Business Machines Corp 10396264 27-SEP-18 $400000
Kwik Trip Inc 10395089 06-SEP-18 $380960
Lab Midwest LLC 10395103 13-SEP-18 $490000
Laerdal Medical Corp 10395502 20-SEP-18 $341811 Larson Companies 10395399 13-SEP-18 $1538900
Leeds Precision Instruments In 10395107 20-SEP-18 $497600
14
Valley Listing of Checks Written to Vendors with Check Dates from Page 3 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
MEP Properties LLC 10396270 27-SEP-18 $616723 Magtech Ammunition Co Inc 10395708 20-SEP-18 $705620
Market Materials LLC 10395308 13-SEP-18 $10239520 10395312 13-SEP-18 $9281 25
Market and Johnson Inc 10395309 13-SEP-18 $22200600
10395310 13-SEP-18 $16644300
Mid-state Technical College 10395702 20-SEP-18 $8044 77 Midway Steel Inc 10394795 13-SEP-18 $2645060
10395115 20-SEP-18 $332000 Mythics 10395313 20-SEP-18 $3035892
NCHERM Group LLC 10395594 27-SEP-18 $500000 Nicolet Area Technical College 10395307 13-SEP-18 $329000
Noregon Systems Inc 10394444 06-SEP-18 $699300 Northcentral Technical College 10395664 20-SEP-18 $671034
Northeast Wisconsin Tech Colle 10395628 20-SEP-18 $303347 Northwoods Indoor Advertising 10395629 20-SEP-18 $495000
Online Computer Library Center 10396163 27-SEP-18 $272673 Park Place Technologies 10394495 06-SEP-18 $1606956
Patterson Dental Company 10394505 06-SEP-18 $381172 Plummer Concrete Inc 10394812 06-SEP-18 $1604430
10395119 06-SEP-18 $448000 River Falls Municipal Utility 10395603 13-SEP-18 $322514 RosettaStone Ltd 10395265 13-SEP-18 $1269500 Rottweiler Hardware LLC 10395377 27-SEP-18 $324000
SOS Architects 10395579 13-SEP-18 $300000 10395581 13-SEP-18 $500000
Samuels Group Inc 10395253 20-SEP-18 $11705691 10395254 20-SEP-18 $2274800
Sassafras Software Inc 10395443 27-SEP-18 $522000 Smooth Transitions LLC 10395786 20-SEP-18 $4468 75
Sodexo Inc amp Affiliates 10396218 27-SEP-18 $259800 Strata Information Group 10395127 13-SEP-18 $3018 75
10395128 13-SEP-18 $637500 SWansons Commercial Flooring 10394973 13-SEP-18 $2566500
10395311 13-SEP-18 $7334475 10395352 13-SEP-18 $283180
TestOut 10395264 20-SEP-18 $1251300 TouchPoint Medical 10394974 06-SEP-18 $2238900
Tracy Strubel LLC 10396371 27-SEP-18 $432500 US Bank 10395872 26-SEP-18 $809824
10395873 26-SEP-18 $607368 10395891 26-SEP-18 $719703
10395900 26-SEP-18 $2023500 10395937 26-SEP-18 $818928
10396057 26-SEP-18 $336325 10396069 26-SEP-18 $18052000
10396070 26-SEP-18 $664725 10396074 26-SEP-18 $796700
10396079 26-SEP-18 $1407000
15
Valley Technical College 09282018 11 2353 AM
Listing of Checks Written to Vendors with Check Dates from 01-SEP-18 to 30-SEP-18
with Check Amounts Greater than or equal to $2 500 for Bank No 63
Vendor Name
US Bank
Univ of Wisconsin - Eau Claire
Univ of Wisconsin - Stout
Valley Builders Hardware Co In Van Ert Electric Co Inc Verizon Wireless Volume One Magazine WQOW Television Wellness IQ Western Technical College Wipfli LLP Wis Higher Education Aids Boar Wolters Kluwer Xcel Energy
Invoice Date
10396094 26-SEP-18 10396107 26-SEP-18
10396118 26-SEP-18 10396134 26-SEP-18
10396139 26-SEP-18
10395228 06-SEP-18
10395785 20-SEP-18
10395461 13-SEP-18
10394802 06-SEP-18 10395390 27-SEP-18
10395780 20-SEP-18 10394921 13-SEP-18
10395415 27-SEP-18 10395375 13-SEP-18
10395620 20-SEP-18 10396285 27-SEP-18
10395770 20-SEP-18 10395662 20-SEP-18
10396140 27-SEP-18
Total
Amount for Checks less than $2500
Amount
$788000 $553155 $482479
$1672072 $11 78310 $435994
$481632 $300000 $281238 $255200
$345363 $272800
$838000 $256000
$274500 $1407500
$1537500 $529000
$8013013
$218771610
$34002469
$2527740 79
Page 4 of 4 FZRCHKO c71 PROD
16
18 - 93018 Page 1 of 1 - Run Date 92818
llilllftbull Company Name Contract Name --Instruction Business amp 726 3M Company 3M - Annual Confined $2 520 00 Dunn Industry SpaceHazwoper
Instruction Business amp 729 Big River Resources Fire Extinguisher Training $76000 Dunn Industry LLC
Technical Business amp 724 Charter Nex Films LOTO Policy Review-TA $700000 Chippewa Assistance Industry
Instruction Business amp 722 Clearwater Care Center CPR Renewal with Online Access $1349 65 Eau Claire Industry
Instruction Business amp 737 Conagra Foods Advanced 1st Aid - Customized $3400 00 Dunn Industry
Instruction Business amp 738 Documation LLC Annual Safety Training $1121 00 Eau Claire Industry
Instruction Business amp 718 Dynamic Fabrication amp Crane Training with Basic Rigging $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 719 Dynamic Fabrication amp Lockout-Tagout Training $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 746 Elk Mound High Schoci CDL Test $15000 Dunn Industry
Instruction Business amp 739 Global Finishing Motivation amp Engagement $80000 Trempealeau Industry Solutions Makeup Session
Instruction Business amp 755 LE Phillips Career Dev Skid Steer Training $57000 Eau Claire Industry Center
Instruction Business amp 744 LE Phillips Career Dev Leadership Training $40000 Eau Claire Industry Center
Instruction Business amp 740 MULTI Transformational Leadership Fall $6635 20 MULTI Industry 2018
Instruction Business amp 730 Phillips-Medisize STEM-Phillips Fire Extinguisher $271000 Dunn Industry Corporation Training - Phi llips location
Instruction Business amp 708 Phillips-Medisize Phillips - GDamp T $3525 00 Dunn Industry Corporation
Instruction Business amp 732 TDKHTI Hazwoper Technician Training $4 560 00 Eau Claire Industry
Technical Business amp 675 University of Cleanroom Lab 2019 $8474 00 Eau Claire Assistance Industry Wisconsin-Eau Claire
Instruction Business amp 714 US Bank Development Active Shooter (Situation al $44840 Eau Claire Industry Network Awareness)
Instruction Business amp 727 WESTconsin Credit WestConsin -Threat in the $2 280 00 Dunn Industry Union Workplace-RF New Rich Ells
Pres
ITEM 4D ndash CONTRACTS FOR SERVICES
17
ITEM 5B ndash APPROVAL OF FYrsquo18 BUDGET APPROPRIATION ADJUSTMENTS
State statute requires the district board to approve any modifications to the original adopted budget Projections for FYrsquo18 expenditures have been made and it is anticipated that some amounts could exceed the original budget In order to receive state aid for the expenditures a budget either equal to or in excess of the actual amount expended must be approved by the district board
Suggested Resolution
WHEREAS various resources are expected to exceed the 2017-2018 budgeted levels and
WHEREAS Section 6590(5) Wis Stats provides that changes in budget appropriations may be authorized upon two-thirds (23) vote of the entire membership of the District Board
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that the 2017-2018 budget appropriation be modified as follows
Appropriation Modified Fund Function Resource Change Appropriation
General Instruction $ -320702 $ 33234478 General Instructional Resources $ -924 $ 713822 General Student Services $ -388298 $ 3914411 General General Institutional $ 882186 $ 11525057 General Physical Plant $ -172262 $ 4416944 Special Revenue-Operational State Aids $ 260340 $ 2326397 Special Revenue-Operational Federal Revenue $ 560693 $ 6405437 Special Revenue-Operational Instruction $ 1695601 $ 9390220 Special Revenue-Operational Instructional Resources $ -62237 $ 720 Special Revenue-Operational Student Services $ 193851 $ 1315200 Special Revenue-Operational General Institutional $ -999009 $ 341662 Special Revenue-Operational Physical Plant $ -7173 $ 59656 Capital Projects Instruction $ 832578 $ 3147428 Capital Projects Instructional Resources $ 50058 $ 680058 Capital Projects Student Services $ -1252 $ 6748 Capital Projects General Institutional $ 35491 $ 1381491 Capital Projects Physical Plant $ 649635 $ 5480785 Capital Projects Auxiliary Services $ 38050 $ 38050 Capital Projects Proceeds from Debt $ 1604560 $ 9604560 Debt Service Institutional Revenue $ 40092 $ 105092 Debt Service Auxiliary Services $ 40092 $ 6905092 Enterprise Institutional Revenue $ 128278 $ 3259728 Enterprise Auxiliary Services $ 128278 $ 3388856 Special Revenue-Nonaidable Instruction $ 10177 $ 54777 Special Revenue-Nonaidable Institutional Revenue $ 10177 $ 617277
18
ITEM 5C ndash APPROVAL OF FYrsquo18 PROCUREMENT REPORT Annual Purchasing Review
October 8 2018 Board Meeting
Annual Report of Purchases under $50000 for FYrsquo18
Annually as required in Administrative Rule TCS 605(2)(h) district staff shall prepare a review of all
annual procurements of $50000 or less of similar goods supplies or services from a single vendor to
determine if a more competitive process should be used in succeeding years This review is to be based
on a report containing transaction detail grouped by similar goods supplies and services and a total for
each grouping Since similar items of a common nature are generally purchased from a common vendor
a report of procurements with transaction detail by vendor is sufficient to comply with this requirement
This report should then be totaled to determine if the aggregate by vendor for the transactions is greater
than $50000 Those that total to more than $50000 by vendor should be included in the review to
determine if a more competitive process should be used in the future
In FY18 Chippewa Valley Technical College did not have any suppliers that accumulated to $50000 but
did not receive formal bidding attention (ie not purchased from public contracts cooperative purchasing
agreements or formal bid process etc) Purchases which are exempt include utilities
membershipsdues items purchased for resale items purchased through sole source options rentsleases
financialinsuranceinvestments services or fees or fees paid to other public agencies since these items are
not required to be bid
Comments relating to the FYrsquo18 purchasing review are as follows
Purchases using e-procurement totaled $1421175 in FY18 There were 1685 transactions that
were placed through e-procurement and all with vendors under contract
The purchasing team is involved with departments in purchase planning decisions to proactively
provide for formal competitive bidding to take place in accordance with policy
Purchasing Manager conference calls are held monthly to discuss on-going projects and share
best practices By combining requests for quotes and bids we have been able to get more
favorable pricing
Purchase Summary
A detailed review of FYrsquo18 purchases was conducted during September 2018 of the total purchases made
during fiscal year 2017-2018 Listed below is a summary of that review
Current expenditures $16713635
(supplies and services)
Capital purchases - 9977391
Total Purchases - $26691026
Respectfully submitted
Kirk Moist Director of Finance amp Budgeting
19
- Page 1
-
_____________________________
_____________________________ _______________________________
respect to litigation in which it is or is likely to become involved (legal update) Ayes All Nays None Motion carried The meeting adjourned to closed session at 725 pm
11 The meeting returned to open session at 736 pm
12 Motion by Dr Walsh seconded by Mr Bauer to adjourn Ayes All Nays None Motion carried The meeting adjourned at 736 pm
Recorded by Submitted by
Lauren J Sullivan Ron Walsh Secretary Executive Assistant to the President Chippewa Valley Technical College
Date
Chairperson Secretary
9
ITEM 4B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
08042018 through 12312018
Vollmer David
Total Count = 1
10
I I
ITEM 4C ndash FINANCIAL REPORTS
11
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 9142018 19 85967810$
Electronic Payments 9282018 20 87000632
Total Net Pay 172968442$
BANK TRANSFERS
Date Transfer Number Transfer Totals
Optum Inc 9142018 4539 2468735$
Empower Retirement 9142018 4540 1180274
MidAmerica Administrative amp Retirement 9142018 4541 3056303
United Way of Greater Chippewa Valley 9142018 4543 34002
ExpertPay-Child Support 9142018 4544 245411
Optum Inc 9142018 4545 74750
IRS - 941 Deposit 9172018 4537 29259423
Special Pay Plan Retirement Trust (Pelion) 9172018 4542 498321
Security Health Plan 9202018 4536 77884230
WI DOR 9202018 4546 24033
Wisconsin Retirement System (WRS) 9242018 4548 51953298
Madison National Life 9242018 4549 474467
Minnesota Life Insurance Company 9242018 4550 2124660
DWD Unemployment Insurance 9262018 4547 79560
Optum Inc 9282018 4553 2530235
Empower Retirement 9282018 4554 1180274
MidAmerica Administrative amp Retirement 9282018 4555 3066303
United Way of Greater Chippewa Valley 9282018 4557 34002
ExpertPay-Child Support 9282018 4558 242915
Total 176411196$
REFUNDS
Date Check Numbers Check Totals
Computer Listing 942018 80031897-80032005 9384698$
Computer Listing 9102018 80032006-80032060 4459904
Computer Listing 9172018 80032061-80032153 6086857
Computer Listing 9242018 80032154-80032187 2962807
Electronic Payments 9282018 3618-3642 222251092
Total 245145358$
ACCOUNTS PAYABLE
Date Check Numbers Check Totals
Computer Listing 962018 30058931-30059021 30688916$
Computer Listing 9132018 30059022-30059142 96965854
Computer Listing 9172018 30059143-30059150 251808
Computer Listing 9192018 30059151 1324000
Computer Listing 9202018 30059152 53502874
Computer Listing 9252018 30059253-30059253 38960862
Computer Listing 9272018 30059254-30059353 37149871
258844185$
TRAVEL
Date Advice Numbers Check Totals
Computer Listing 9142018 18658-18698 1361752
Computer Listing 9282018 18699-18744 1179448
Total 2541200$
Grand Total 855910381$
CHIPPEWA VALLEY TECHNICAL COLLEGE
9118-93018
f
-
l
Annual INVESTMENT
REGULAR INVESTMENTS Rate AMOUNTS TOTALS
Local Government Investment Pool (LGIP) 200 7022418$
US Bank Operating 025 4630580$
TOTAL REGULAR INVESTMENTS 11652998$
CAPITAL PROJECTS amp EQUIPMENT
LGIP-Capital Projects amp Equipment 200 7731832$
TOTAL CAPITAL FUNDS 7731832$
TOTAL INVESTMENTS 19384829$
CHIPPEWA VALLEY TECHNICAL COLLEGE
INVESTMENTS OUTSTANDING
93018
12
Valley Listing of Checks Written to Vendors with Check Dates from Page 1 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
ACEN 10395575 27-SEP-18 $287500 Access Security Inc 10395297 06-SEP-18 $882900
10395298 06-SEP-18 $979800 10395601 13-SEP-18 $5110 32
10395602 13-SEP-18 $2200842
10395622 13-SEP-18 $790464
Advanced Disposal 10395599 13-SEP-18 $300337 Air Tech Environmental Service 10394469 06-SEP-18 $273500 American Assn of Community Col 10396268 27-SEP-18 $8001 00 American Physical Therapy Assa 10395480 13-SEP-18 $425000
Animart 10394993 13-SEP-18 $282095 Arrow Building Center 10395222 06-SEP-18 $303666
Audiovisual Inc 10395383 27-SEP-18 $371229 10395394 20-SEP-18 $3392088
10395395 20-SEP-18 $359136 10395396 20-SEP-18 $434744
10395397 20-SEP-18 $2747 88 10395398 20-SEP-18 $708833 10395404 20-SEP-18 $3075579
Axon Enterprise Inc 10394803 06-SEP-18 $350000
BWBR 10395731 20-SEP-18 $720602 Baraboo Sysco Food Services 10395351 13-SEP-18 $268854
Benedict Refrigeration Inc 10394830 13-SEP-18 $260981 Bettendorf Transfer amp Excavati 10395058 06-SEP-18 $693200
Border States Electric Supply 10394537 06-SEP-18 $272699 10394538 06-SEP-18 $265353
Buehler A Division of IL Tool 10395756 27-SEP-18 $6601 66 CAS 10395067 13-SEP-18 $536400
CVTC 10395140 06-SEP-18 $500268 CVTC - Foundation Inc 10394575 27-SEP-18 $3298542
Communications Cabling amp Netwo 10395446 20-SEP-18 $4056594 10395447 20-SEP-18 $4870327
Core BTS 10394840 13-SEP-18 $1572500 CourseMaven Inc 10395324 13-SEP-18 $14325 00
Dean amp Associates Inc 10394837 06-SEP-18 $481362 Drepung Loseling Monastery Inc 10395851 20-SEP-18 $500000
E O Johnson Company 10395495 13-SEP-18 $419500 10395692 20-SEP-18 $1456542
EBSCO Subscription Service 10396267 27-SEP-18 $979304 Eau Claire Area Chamber of Com 10395413 13-SEP-18 $268800
Eau Claire Auto Parts Inc 10394834 13-SEP-18 $909706 10394835 13-SEP-18 $14399 70
10394836 13-SEP-18 $328536 10395082 20-SEP-18 $593568
10395156 06-SEP-18 $313301 10395157 06-SEP-18 $271101
10395158 06-SEP-18 $315411 10395159 06-SEP-18 $3576 11
10395161 06-SEP-18 $315411
13
Valley Listing of Checks Written to Vendors with Check Dates from Page 2 of 4
Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71
09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
Eau Claire Auto Parts Inc 10395162 06-SEP-18 $501091
10395163 06-SEP-18 $271101
10395164 06-SEP-18 $314356
10395165 06-SEP-18 $358666
10395167 06-SEP-18 $2711 01
10395168 06-SEP-18 $358666
10395169 06-SEP-18 $4114 15
10395170 06-SEP-18 $357611
10395171 06-SEP-18 $3576 11
10395172 06-SEP-18 $313301
10395173 06-SEP-18 $358666
10395175 06-SEP-18 $390316
10395177 06-SEP-18 $3576 11
10395179 06-SEP-18 $357611
10395180 06-SEP-18 $3913 71
10395181 06-SEP-18 $357611
10395182 06-SEP-18 $321741
10395183 06-SEP-18 $390316
10395198 06-SEP-18 $3576 11
10395199 06-SEP-18 $298531
10395201 06-SEP-18 $357611
Eau Claire City of 10395798 19-SEP-18 $1324000
10396199 27-SEP-18 $888985
10396204 27-SEP-18 $465240
10396207 27-SEP-18 $842246
10396208 27-SEP-18 $606651
10396209 27-SEP-18 $511479
Edward Don amp Co 10394799 27-SEP-18 $1940900
10395087 27-SEP-18 $357481
10396149 27-SEP-18 $9491 90
Elsevier Inc 10395434 27-SEP-18 $470000 10395435 27-SEP-18 $300000
Ferguson Enterprises Inc 10395092 13-SEP-18 $2009265
Filtration Systems Inc 10395093 13-SEP-18 $492541
Foremost Business Systems Inc 10395246 06-SEP-18 $1462200
High Monkey Consulting Inc 10395251 20-SEP-18 $1300000
Hu-Friedy 10395742 27-SEP-18 $369255 ISS Facility Services Inc - Mi 10394804 06-SEP-18 $371179
10395419 27-SEP-18 $778000
10395420 27-SEP-18 $369500
10395423 27-SEP-18 $373500
10395426 27-SEP-18 $10516 02
International Assoc of Fire Fi 10396364 27-SEP-18 $500000
Intl Business Machines Corp 10396264 27-SEP-18 $400000
Kwik Trip Inc 10395089 06-SEP-18 $380960
Lab Midwest LLC 10395103 13-SEP-18 $490000
Laerdal Medical Corp 10395502 20-SEP-18 $341811 Larson Companies 10395399 13-SEP-18 $1538900
Leeds Precision Instruments In 10395107 20-SEP-18 $497600
14
Valley Listing of Checks Written to Vendors with Check Dates from Page 3 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
MEP Properties LLC 10396270 27-SEP-18 $616723 Magtech Ammunition Co Inc 10395708 20-SEP-18 $705620
Market Materials LLC 10395308 13-SEP-18 $10239520 10395312 13-SEP-18 $9281 25
Market and Johnson Inc 10395309 13-SEP-18 $22200600
10395310 13-SEP-18 $16644300
Mid-state Technical College 10395702 20-SEP-18 $8044 77 Midway Steel Inc 10394795 13-SEP-18 $2645060
10395115 20-SEP-18 $332000 Mythics 10395313 20-SEP-18 $3035892
NCHERM Group LLC 10395594 27-SEP-18 $500000 Nicolet Area Technical College 10395307 13-SEP-18 $329000
Noregon Systems Inc 10394444 06-SEP-18 $699300 Northcentral Technical College 10395664 20-SEP-18 $671034
Northeast Wisconsin Tech Colle 10395628 20-SEP-18 $303347 Northwoods Indoor Advertising 10395629 20-SEP-18 $495000
Online Computer Library Center 10396163 27-SEP-18 $272673 Park Place Technologies 10394495 06-SEP-18 $1606956
Patterson Dental Company 10394505 06-SEP-18 $381172 Plummer Concrete Inc 10394812 06-SEP-18 $1604430
10395119 06-SEP-18 $448000 River Falls Municipal Utility 10395603 13-SEP-18 $322514 RosettaStone Ltd 10395265 13-SEP-18 $1269500 Rottweiler Hardware LLC 10395377 27-SEP-18 $324000
SOS Architects 10395579 13-SEP-18 $300000 10395581 13-SEP-18 $500000
Samuels Group Inc 10395253 20-SEP-18 $11705691 10395254 20-SEP-18 $2274800
Sassafras Software Inc 10395443 27-SEP-18 $522000 Smooth Transitions LLC 10395786 20-SEP-18 $4468 75
Sodexo Inc amp Affiliates 10396218 27-SEP-18 $259800 Strata Information Group 10395127 13-SEP-18 $3018 75
10395128 13-SEP-18 $637500 SWansons Commercial Flooring 10394973 13-SEP-18 $2566500
10395311 13-SEP-18 $7334475 10395352 13-SEP-18 $283180
TestOut 10395264 20-SEP-18 $1251300 TouchPoint Medical 10394974 06-SEP-18 $2238900
Tracy Strubel LLC 10396371 27-SEP-18 $432500 US Bank 10395872 26-SEP-18 $809824
10395873 26-SEP-18 $607368 10395891 26-SEP-18 $719703
10395900 26-SEP-18 $2023500 10395937 26-SEP-18 $818928
10396057 26-SEP-18 $336325 10396069 26-SEP-18 $18052000
10396070 26-SEP-18 $664725 10396074 26-SEP-18 $796700
10396079 26-SEP-18 $1407000
15
Valley Technical College 09282018 11 2353 AM
Listing of Checks Written to Vendors with Check Dates from 01-SEP-18 to 30-SEP-18
with Check Amounts Greater than or equal to $2 500 for Bank No 63
Vendor Name
US Bank
Univ of Wisconsin - Eau Claire
Univ of Wisconsin - Stout
Valley Builders Hardware Co In Van Ert Electric Co Inc Verizon Wireless Volume One Magazine WQOW Television Wellness IQ Western Technical College Wipfli LLP Wis Higher Education Aids Boar Wolters Kluwer Xcel Energy
Invoice Date
10396094 26-SEP-18 10396107 26-SEP-18
10396118 26-SEP-18 10396134 26-SEP-18
10396139 26-SEP-18
10395228 06-SEP-18
10395785 20-SEP-18
10395461 13-SEP-18
10394802 06-SEP-18 10395390 27-SEP-18
10395780 20-SEP-18 10394921 13-SEP-18
10395415 27-SEP-18 10395375 13-SEP-18
10395620 20-SEP-18 10396285 27-SEP-18
10395770 20-SEP-18 10395662 20-SEP-18
10396140 27-SEP-18
Total
Amount for Checks less than $2500
Amount
$788000 $553155 $482479
$1672072 $11 78310 $435994
$481632 $300000 $281238 $255200
$345363 $272800
$838000 $256000
$274500 $1407500
$1537500 $529000
$8013013
$218771610
$34002469
$2527740 79
Page 4 of 4 FZRCHKO c71 PROD
16
18 - 93018 Page 1 of 1 - Run Date 92818
llilllftbull Company Name Contract Name --Instruction Business amp 726 3M Company 3M - Annual Confined $2 520 00 Dunn Industry SpaceHazwoper
Instruction Business amp 729 Big River Resources Fire Extinguisher Training $76000 Dunn Industry LLC
Technical Business amp 724 Charter Nex Films LOTO Policy Review-TA $700000 Chippewa Assistance Industry
Instruction Business amp 722 Clearwater Care Center CPR Renewal with Online Access $1349 65 Eau Claire Industry
Instruction Business amp 737 Conagra Foods Advanced 1st Aid - Customized $3400 00 Dunn Industry
Instruction Business amp 738 Documation LLC Annual Safety Training $1121 00 Eau Claire Industry
Instruction Business amp 718 Dynamic Fabrication amp Crane Training with Basic Rigging $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 719 Dynamic Fabrication amp Lockout-Tagout Training $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 746 Elk Mound High Schoci CDL Test $15000 Dunn Industry
Instruction Business amp 739 Global Finishing Motivation amp Engagement $80000 Trempealeau Industry Solutions Makeup Session
Instruction Business amp 755 LE Phillips Career Dev Skid Steer Training $57000 Eau Claire Industry Center
Instruction Business amp 744 LE Phillips Career Dev Leadership Training $40000 Eau Claire Industry Center
Instruction Business amp 740 MULTI Transformational Leadership Fall $6635 20 MULTI Industry 2018
Instruction Business amp 730 Phillips-Medisize STEM-Phillips Fire Extinguisher $271000 Dunn Industry Corporation Training - Phi llips location
Instruction Business amp 708 Phillips-Medisize Phillips - GDamp T $3525 00 Dunn Industry Corporation
Instruction Business amp 732 TDKHTI Hazwoper Technician Training $4 560 00 Eau Claire Industry
Technical Business amp 675 University of Cleanroom Lab 2019 $8474 00 Eau Claire Assistance Industry Wisconsin-Eau Claire
Instruction Business amp 714 US Bank Development Active Shooter (Situation al $44840 Eau Claire Industry Network Awareness)
Instruction Business amp 727 WESTconsin Credit WestConsin -Threat in the $2 280 00 Dunn Industry Union Workplace-RF New Rich Ells
Pres
ITEM 4D ndash CONTRACTS FOR SERVICES
17
ITEM 5B ndash APPROVAL OF FYrsquo18 BUDGET APPROPRIATION ADJUSTMENTS
State statute requires the district board to approve any modifications to the original adopted budget Projections for FYrsquo18 expenditures have been made and it is anticipated that some amounts could exceed the original budget In order to receive state aid for the expenditures a budget either equal to or in excess of the actual amount expended must be approved by the district board
Suggested Resolution
WHEREAS various resources are expected to exceed the 2017-2018 budgeted levels and
WHEREAS Section 6590(5) Wis Stats provides that changes in budget appropriations may be authorized upon two-thirds (23) vote of the entire membership of the District Board
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that the 2017-2018 budget appropriation be modified as follows
Appropriation Modified Fund Function Resource Change Appropriation
General Instruction $ -320702 $ 33234478 General Instructional Resources $ -924 $ 713822 General Student Services $ -388298 $ 3914411 General General Institutional $ 882186 $ 11525057 General Physical Plant $ -172262 $ 4416944 Special Revenue-Operational State Aids $ 260340 $ 2326397 Special Revenue-Operational Federal Revenue $ 560693 $ 6405437 Special Revenue-Operational Instruction $ 1695601 $ 9390220 Special Revenue-Operational Instructional Resources $ -62237 $ 720 Special Revenue-Operational Student Services $ 193851 $ 1315200 Special Revenue-Operational General Institutional $ -999009 $ 341662 Special Revenue-Operational Physical Plant $ -7173 $ 59656 Capital Projects Instruction $ 832578 $ 3147428 Capital Projects Instructional Resources $ 50058 $ 680058 Capital Projects Student Services $ -1252 $ 6748 Capital Projects General Institutional $ 35491 $ 1381491 Capital Projects Physical Plant $ 649635 $ 5480785 Capital Projects Auxiliary Services $ 38050 $ 38050 Capital Projects Proceeds from Debt $ 1604560 $ 9604560 Debt Service Institutional Revenue $ 40092 $ 105092 Debt Service Auxiliary Services $ 40092 $ 6905092 Enterprise Institutional Revenue $ 128278 $ 3259728 Enterprise Auxiliary Services $ 128278 $ 3388856 Special Revenue-Nonaidable Instruction $ 10177 $ 54777 Special Revenue-Nonaidable Institutional Revenue $ 10177 $ 617277
18
ITEM 5C ndash APPROVAL OF FYrsquo18 PROCUREMENT REPORT Annual Purchasing Review
October 8 2018 Board Meeting
Annual Report of Purchases under $50000 for FYrsquo18
Annually as required in Administrative Rule TCS 605(2)(h) district staff shall prepare a review of all
annual procurements of $50000 or less of similar goods supplies or services from a single vendor to
determine if a more competitive process should be used in succeeding years This review is to be based
on a report containing transaction detail grouped by similar goods supplies and services and a total for
each grouping Since similar items of a common nature are generally purchased from a common vendor
a report of procurements with transaction detail by vendor is sufficient to comply with this requirement
This report should then be totaled to determine if the aggregate by vendor for the transactions is greater
than $50000 Those that total to more than $50000 by vendor should be included in the review to
determine if a more competitive process should be used in the future
In FY18 Chippewa Valley Technical College did not have any suppliers that accumulated to $50000 but
did not receive formal bidding attention (ie not purchased from public contracts cooperative purchasing
agreements or formal bid process etc) Purchases which are exempt include utilities
membershipsdues items purchased for resale items purchased through sole source options rentsleases
financialinsuranceinvestments services or fees or fees paid to other public agencies since these items are
not required to be bid
Comments relating to the FYrsquo18 purchasing review are as follows
Purchases using e-procurement totaled $1421175 in FY18 There were 1685 transactions that
were placed through e-procurement and all with vendors under contract
The purchasing team is involved with departments in purchase planning decisions to proactively
provide for formal competitive bidding to take place in accordance with policy
Purchasing Manager conference calls are held monthly to discuss on-going projects and share
best practices By combining requests for quotes and bids we have been able to get more
favorable pricing
Purchase Summary
A detailed review of FYrsquo18 purchases was conducted during September 2018 of the total purchases made
during fiscal year 2017-2018 Listed below is a summary of that review
Current expenditures $16713635
(supplies and services)
Capital purchases - 9977391
Total Purchases - $26691026
Respectfully submitted
Kirk Moist Director of Finance amp Budgeting
19
- Page 1
-
ITEM 4B ndash PERSONNEL MATTERS
Chippewa Valley Technical College Adjunct Instructors to be Employed for Classes that Begin
08042018 through 12312018
Vollmer David
Total Count = 1
10
I I
ITEM 4C ndash FINANCIAL REPORTS
11
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 9142018 19 85967810$
Electronic Payments 9282018 20 87000632
Total Net Pay 172968442$
BANK TRANSFERS
Date Transfer Number Transfer Totals
Optum Inc 9142018 4539 2468735$
Empower Retirement 9142018 4540 1180274
MidAmerica Administrative amp Retirement 9142018 4541 3056303
United Way of Greater Chippewa Valley 9142018 4543 34002
ExpertPay-Child Support 9142018 4544 245411
Optum Inc 9142018 4545 74750
IRS - 941 Deposit 9172018 4537 29259423
Special Pay Plan Retirement Trust (Pelion) 9172018 4542 498321
Security Health Plan 9202018 4536 77884230
WI DOR 9202018 4546 24033
Wisconsin Retirement System (WRS) 9242018 4548 51953298
Madison National Life 9242018 4549 474467
Minnesota Life Insurance Company 9242018 4550 2124660
DWD Unemployment Insurance 9262018 4547 79560
Optum Inc 9282018 4553 2530235
Empower Retirement 9282018 4554 1180274
MidAmerica Administrative amp Retirement 9282018 4555 3066303
United Way of Greater Chippewa Valley 9282018 4557 34002
ExpertPay-Child Support 9282018 4558 242915
Total 176411196$
REFUNDS
Date Check Numbers Check Totals
Computer Listing 942018 80031897-80032005 9384698$
Computer Listing 9102018 80032006-80032060 4459904
Computer Listing 9172018 80032061-80032153 6086857
Computer Listing 9242018 80032154-80032187 2962807
Electronic Payments 9282018 3618-3642 222251092
Total 245145358$
ACCOUNTS PAYABLE
Date Check Numbers Check Totals
Computer Listing 962018 30058931-30059021 30688916$
Computer Listing 9132018 30059022-30059142 96965854
Computer Listing 9172018 30059143-30059150 251808
Computer Listing 9192018 30059151 1324000
Computer Listing 9202018 30059152 53502874
Computer Listing 9252018 30059253-30059253 38960862
Computer Listing 9272018 30059254-30059353 37149871
258844185$
TRAVEL
Date Advice Numbers Check Totals
Computer Listing 9142018 18658-18698 1361752
Computer Listing 9282018 18699-18744 1179448
Total 2541200$
Grand Total 855910381$
CHIPPEWA VALLEY TECHNICAL COLLEGE
9118-93018
f
-
l
Annual INVESTMENT
REGULAR INVESTMENTS Rate AMOUNTS TOTALS
Local Government Investment Pool (LGIP) 200 7022418$
US Bank Operating 025 4630580$
TOTAL REGULAR INVESTMENTS 11652998$
CAPITAL PROJECTS amp EQUIPMENT
LGIP-Capital Projects amp Equipment 200 7731832$
TOTAL CAPITAL FUNDS 7731832$
TOTAL INVESTMENTS 19384829$
CHIPPEWA VALLEY TECHNICAL COLLEGE
INVESTMENTS OUTSTANDING
93018
12
Valley Listing of Checks Written to Vendors with Check Dates from Page 1 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
ACEN 10395575 27-SEP-18 $287500 Access Security Inc 10395297 06-SEP-18 $882900
10395298 06-SEP-18 $979800 10395601 13-SEP-18 $5110 32
10395602 13-SEP-18 $2200842
10395622 13-SEP-18 $790464
Advanced Disposal 10395599 13-SEP-18 $300337 Air Tech Environmental Service 10394469 06-SEP-18 $273500 American Assn of Community Col 10396268 27-SEP-18 $8001 00 American Physical Therapy Assa 10395480 13-SEP-18 $425000
Animart 10394993 13-SEP-18 $282095 Arrow Building Center 10395222 06-SEP-18 $303666
Audiovisual Inc 10395383 27-SEP-18 $371229 10395394 20-SEP-18 $3392088
10395395 20-SEP-18 $359136 10395396 20-SEP-18 $434744
10395397 20-SEP-18 $2747 88 10395398 20-SEP-18 $708833 10395404 20-SEP-18 $3075579
Axon Enterprise Inc 10394803 06-SEP-18 $350000
BWBR 10395731 20-SEP-18 $720602 Baraboo Sysco Food Services 10395351 13-SEP-18 $268854
Benedict Refrigeration Inc 10394830 13-SEP-18 $260981 Bettendorf Transfer amp Excavati 10395058 06-SEP-18 $693200
Border States Electric Supply 10394537 06-SEP-18 $272699 10394538 06-SEP-18 $265353
Buehler A Division of IL Tool 10395756 27-SEP-18 $6601 66 CAS 10395067 13-SEP-18 $536400
CVTC 10395140 06-SEP-18 $500268 CVTC - Foundation Inc 10394575 27-SEP-18 $3298542
Communications Cabling amp Netwo 10395446 20-SEP-18 $4056594 10395447 20-SEP-18 $4870327
Core BTS 10394840 13-SEP-18 $1572500 CourseMaven Inc 10395324 13-SEP-18 $14325 00
Dean amp Associates Inc 10394837 06-SEP-18 $481362 Drepung Loseling Monastery Inc 10395851 20-SEP-18 $500000
E O Johnson Company 10395495 13-SEP-18 $419500 10395692 20-SEP-18 $1456542
EBSCO Subscription Service 10396267 27-SEP-18 $979304 Eau Claire Area Chamber of Com 10395413 13-SEP-18 $268800
Eau Claire Auto Parts Inc 10394834 13-SEP-18 $909706 10394835 13-SEP-18 $14399 70
10394836 13-SEP-18 $328536 10395082 20-SEP-18 $593568
10395156 06-SEP-18 $313301 10395157 06-SEP-18 $271101
10395158 06-SEP-18 $315411 10395159 06-SEP-18 $3576 11
10395161 06-SEP-18 $315411
13
Valley Listing of Checks Written to Vendors with Check Dates from Page 2 of 4
Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71
09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
Eau Claire Auto Parts Inc 10395162 06-SEP-18 $501091
10395163 06-SEP-18 $271101
10395164 06-SEP-18 $314356
10395165 06-SEP-18 $358666
10395167 06-SEP-18 $2711 01
10395168 06-SEP-18 $358666
10395169 06-SEP-18 $4114 15
10395170 06-SEP-18 $357611
10395171 06-SEP-18 $3576 11
10395172 06-SEP-18 $313301
10395173 06-SEP-18 $358666
10395175 06-SEP-18 $390316
10395177 06-SEP-18 $3576 11
10395179 06-SEP-18 $357611
10395180 06-SEP-18 $3913 71
10395181 06-SEP-18 $357611
10395182 06-SEP-18 $321741
10395183 06-SEP-18 $390316
10395198 06-SEP-18 $3576 11
10395199 06-SEP-18 $298531
10395201 06-SEP-18 $357611
Eau Claire City of 10395798 19-SEP-18 $1324000
10396199 27-SEP-18 $888985
10396204 27-SEP-18 $465240
10396207 27-SEP-18 $842246
10396208 27-SEP-18 $606651
10396209 27-SEP-18 $511479
Edward Don amp Co 10394799 27-SEP-18 $1940900
10395087 27-SEP-18 $357481
10396149 27-SEP-18 $9491 90
Elsevier Inc 10395434 27-SEP-18 $470000 10395435 27-SEP-18 $300000
Ferguson Enterprises Inc 10395092 13-SEP-18 $2009265
Filtration Systems Inc 10395093 13-SEP-18 $492541
Foremost Business Systems Inc 10395246 06-SEP-18 $1462200
High Monkey Consulting Inc 10395251 20-SEP-18 $1300000
Hu-Friedy 10395742 27-SEP-18 $369255 ISS Facility Services Inc - Mi 10394804 06-SEP-18 $371179
10395419 27-SEP-18 $778000
10395420 27-SEP-18 $369500
10395423 27-SEP-18 $373500
10395426 27-SEP-18 $10516 02
International Assoc of Fire Fi 10396364 27-SEP-18 $500000
Intl Business Machines Corp 10396264 27-SEP-18 $400000
Kwik Trip Inc 10395089 06-SEP-18 $380960
Lab Midwest LLC 10395103 13-SEP-18 $490000
Laerdal Medical Corp 10395502 20-SEP-18 $341811 Larson Companies 10395399 13-SEP-18 $1538900
Leeds Precision Instruments In 10395107 20-SEP-18 $497600
14
Valley Listing of Checks Written to Vendors with Check Dates from Page 3 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
MEP Properties LLC 10396270 27-SEP-18 $616723 Magtech Ammunition Co Inc 10395708 20-SEP-18 $705620
Market Materials LLC 10395308 13-SEP-18 $10239520 10395312 13-SEP-18 $9281 25
Market and Johnson Inc 10395309 13-SEP-18 $22200600
10395310 13-SEP-18 $16644300
Mid-state Technical College 10395702 20-SEP-18 $8044 77 Midway Steel Inc 10394795 13-SEP-18 $2645060
10395115 20-SEP-18 $332000 Mythics 10395313 20-SEP-18 $3035892
NCHERM Group LLC 10395594 27-SEP-18 $500000 Nicolet Area Technical College 10395307 13-SEP-18 $329000
Noregon Systems Inc 10394444 06-SEP-18 $699300 Northcentral Technical College 10395664 20-SEP-18 $671034
Northeast Wisconsin Tech Colle 10395628 20-SEP-18 $303347 Northwoods Indoor Advertising 10395629 20-SEP-18 $495000
Online Computer Library Center 10396163 27-SEP-18 $272673 Park Place Technologies 10394495 06-SEP-18 $1606956
Patterson Dental Company 10394505 06-SEP-18 $381172 Plummer Concrete Inc 10394812 06-SEP-18 $1604430
10395119 06-SEP-18 $448000 River Falls Municipal Utility 10395603 13-SEP-18 $322514 RosettaStone Ltd 10395265 13-SEP-18 $1269500 Rottweiler Hardware LLC 10395377 27-SEP-18 $324000
SOS Architects 10395579 13-SEP-18 $300000 10395581 13-SEP-18 $500000
Samuels Group Inc 10395253 20-SEP-18 $11705691 10395254 20-SEP-18 $2274800
Sassafras Software Inc 10395443 27-SEP-18 $522000 Smooth Transitions LLC 10395786 20-SEP-18 $4468 75
Sodexo Inc amp Affiliates 10396218 27-SEP-18 $259800 Strata Information Group 10395127 13-SEP-18 $3018 75
10395128 13-SEP-18 $637500 SWansons Commercial Flooring 10394973 13-SEP-18 $2566500
10395311 13-SEP-18 $7334475 10395352 13-SEP-18 $283180
TestOut 10395264 20-SEP-18 $1251300 TouchPoint Medical 10394974 06-SEP-18 $2238900
Tracy Strubel LLC 10396371 27-SEP-18 $432500 US Bank 10395872 26-SEP-18 $809824
10395873 26-SEP-18 $607368 10395891 26-SEP-18 $719703
10395900 26-SEP-18 $2023500 10395937 26-SEP-18 $818928
10396057 26-SEP-18 $336325 10396069 26-SEP-18 $18052000
10396070 26-SEP-18 $664725 10396074 26-SEP-18 $796700
10396079 26-SEP-18 $1407000
15
Valley Technical College 09282018 11 2353 AM
Listing of Checks Written to Vendors with Check Dates from 01-SEP-18 to 30-SEP-18
with Check Amounts Greater than or equal to $2 500 for Bank No 63
Vendor Name
US Bank
Univ of Wisconsin - Eau Claire
Univ of Wisconsin - Stout
Valley Builders Hardware Co In Van Ert Electric Co Inc Verizon Wireless Volume One Magazine WQOW Television Wellness IQ Western Technical College Wipfli LLP Wis Higher Education Aids Boar Wolters Kluwer Xcel Energy
Invoice Date
10396094 26-SEP-18 10396107 26-SEP-18
10396118 26-SEP-18 10396134 26-SEP-18
10396139 26-SEP-18
10395228 06-SEP-18
10395785 20-SEP-18
10395461 13-SEP-18
10394802 06-SEP-18 10395390 27-SEP-18
10395780 20-SEP-18 10394921 13-SEP-18
10395415 27-SEP-18 10395375 13-SEP-18
10395620 20-SEP-18 10396285 27-SEP-18
10395770 20-SEP-18 10395662 20-SEP-18
10396140 27-SEP-18
Total
Amount for Checks less than $2500
Amount
$788000 $553155 $482479
$1672072 $11 78310 $435994
$481632 $300000 $281238 $255200
$345363 $272800
$838000 $256000
$274500 $1407500
$1537500 $529000
$8013013
$218771610
$34002469
$2527740 79
Page 4 of 4 FZRCHKO c71 PROD
16
18 - 93018 Page 1 of 1 - Run Date 92818
llilllftbull Company Name Contract Name --Instruction Business amp 726 3M Company 3M - Annual Confined $2 520 00 Dunn Industry SpaceHazwoper
Instruction Business amp 729 Big River Resources Fire Extinguisher Training $76000 Dunn Industry LLC
Technical Business amp 724 Charter Nex Films LOTO Policy Review-TA $700000 Chippewa Assistance Industry
Instruction Business amp 722 Clearwater Care Center CPR Renewal with Online Access $1349 65 Eau Claire Industry
Instruction Business amp 737 Conagra Foods Advanced 1st Aid - Customized $3400 00 Dunn Industry
Instruction Business amp 738 Documation LLC Annual Safety Training $1121 00 Eau Claire Industry
Instruction Business amp 718 Dynamic Fabrication amp Crane Training with Basic Rigging $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 719 Dynamic Fabrication amp Lockout-Tagout Training $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 746 Elk Mound High Schoci CDL Test $15000 Dunn Industry
Instruction Business amp 739 Global Finishing Motivation amp Engagement $80000 Trempealeau Industry Solutions Makeup Session
Instruction Business amp 755 LE Phillips Career Dev Skid Steer Training $57000 Eau Claire Industry Center
Instruction Business amp 744 LE Phillips Career Dev Leadership Training $40000 Eau Claire Industry Center
Instruction Business amp 740 MULTI Transformational Leadership Fall $6635 20 MULTI Industry 2018
Instruction Business amp 730 Phillips-Medisize STEM-Phillips Fire Extinguisher $271000 Dunn Industry Corporation Training - Phi llips location
Instruction Business amp 708 Phillips-Medisize Phillips - GDamp T $3525 00 Dunn Industry Corporation
Instruction Business amp 732 TDKHTI Hazwoper Technician Training $4 560 00 Eau Claire Industry
Technical Business amp 675 University of Cleanroom Lab 2019 $8474 00 Eau Claire Assistance Industry Wisconsin-Eau Claire
Instruction Business amp 714 US Bank Development Active Shooter (Situation al $44840 Eau Claire Industry Network Awareness)
Instruction Business amp 727 WESTconsin Credit WestConsin -Threat in the $2 280 00 Dunn Industry Union Workplace-RF New Rich Ells
Pres
ITEM 4D ndash CONTRACTS FOR SERVICES
17
ITEM 5B ndash APPROVAL OF FYrsquo18 BUDGET APPROPRIATION ADJUSTMENTS
State statute requires the district board to approve any modifications to the original adopted budget Projections for FYrsquo18 expenditures have been made and it is anticipated that some amounts could exceed the original budget In order to receive state aid for the expenditures a budget either equal to or in excess of the actual amount expended must be approved by the district board
Suggested Resolution
WHEREAS various resources are expected to exceed the 2017-2018 budgeted levels and
WHEREAS Section 6590(5) Wis Stats provides that changes in budget appropriations may be authorized upon two-thirds (23) vote of the entire membership of the District Board
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that the 2017-2018 budget appropriation be modified as follows
Appropriation Modified Fund Function Resource Change Appropriation
General Instruction $ -320702 $ 33234478 General Instructional Resources $ -924 $ 713822 General Student Services $ -388298 $ 3914411 General General Institutional $ 882186 $ 11525057 General Physical Plant $ -172262 $ 4416944 Special Revenue-Operational State Aids $ 260340 $ 2326397 Special Revenue-Operational Federal Revenue $ 560693 $ 6405437 Special Revenue-Operational Instruction $ 1695601 $ 9390220 Special Revenue-Operational Instructional Resources $ -62237 $ 720 Special Revenue-Operational Student Services $ 193851 $ 1315200 Special Revenue-Operational General Institutional $ -999009 $ 341662 Special Revenue-Operational Physical Plant $ -7173 $ 59656 Capital Projects Instruction $ 832578 $ 3147428 Capital Projects Instructional Resources $ 50058 $ 680058 Capital Projects Student Services $ -1252 $ 6748 Capital Projects General Institutional $ 35491 $ 1381491 Capital Projects Physical Plant $ 649635 $ 5480785 Capital Projects Auxiliary Services $ 38050 $ 38050 Capital Projects Proceeds from Debt $ 1604560 $ 9604560 Debt Service Institutional Revenue $ 40092 $ 105092 Debt Service Auxiliary Services $ 40092 $ 6905092 Enterprise Institutional Revenue $ 128278 $ 3259728 Enterprise Auxiliary Services $ 128278 $ 3388856 Special Revenue-Nonaidable Instruction $ 10177 $ 54777 Special Revenue-Nonaidable Institutional Revenue $ 10177 $ 617277
18
ITEM 5C ndash APPROVAL OF FYrsquo18 PROCUREMENT REPORT Annual Purchasing Review
October 8 2018 Board Meeting
Annual Report of Purchases under $50000 for FYrsquo18
Annually as required in Administrative Rule TCS 605(2)(h) district staff shall prepare a review of all
annual procurements of $50000 or less of similar goods supplies or services from a single vendor to
determine if a more competitive process should be used in succeeding years This review is to be based
on a report containing transaction detail grouped by similar goods supplies and services and a total for
each grouping Since similar items of a common nature are generally purchased from a common vendor
a report of procurements with transaction detail by vendor is sufficient to comply with this requirement
This report should then be totaled to determine if the aggregate by vendor for the transactions is greater
than $50000 Those that total to more than $50000 by vendor should be included in the review to
determine if a more competitive process should be used in the future
In FY18 Chippewa Valley Technical College did not have any suppliers that accumulated to $50000 but
did not receive formal bidding attention (ie not purchased from public contracts cooperative purchasing
agreements or formal bid process etc) Purchases which are exempt include utilities
membershipsdues items purchased for resale items purchased through sole source options rentsleases
financialinsuranceinvestments services or fees or fees paid to other public agencies since these items are
not required to be bid
Comments relating to the FYrsquo18 purchasing review are as follows
Purchases using e-procurement totaled $1421175 in FY18 There were 1685 transactions that
were placed through e-procurement and all with vendors under contract
The purchasing team is involved with departments in purchase planning decisions to proactively
provide for formal competitive bidding to take place in accordance with policy
Purchasing Manager conference calls are held monthly to discuss on-going projects and share
best practices By combining requests for quotes and bids we have been able to get more
favorable pricing
Purchase Summary
A detailed review of FYrsquo18 purchases was conducted during September 2018 of the total purchases made
during fiscal year 2017-2018 Listed below is a summary of that review
Current expenditures $16713635
(supplies and services)
Capital purchases - 9977391
Total Purchases - $26691026
Respectfully submitted
Kirk Moist Director of Finance amp Budgeting
19
- Page 1
-
I I
ITEM 4C ndash FINANCIAL REPORTS
11
PAYROLL
Pay Date Payroll Number Net Pay
Electronic Payments 9142018 19 85967810$
Electronic Payments 9282018 20 87000632
Total Net Pay 172968442$
BANK TRANSFERS
Date Transfer Number Transfer Totals
Optum Inc 9142018 4539 2468735$
Empower Retirement 9142018 4540 1180274
MidAmerica Administrative amp Retirement 9142018 4541 3056303
United Way of Greater Chippewa Valley 9142018 4543 34002
ExpertPay-Child Support 9142018 4544 245411
Optum Inc 9142018 4545 74750
IRS - 941 Deposit 9172018 4537 29259423
Special Pay Plan Retirement Trust (Pelion) 9172018 4542 498321
Security Health Plan 9202018 4536 77884230
WI DOR 9202018 4546 24033
Wisconsin Retirement System (WRS) 9242018 4548 51953298
Madison National Life 9242018 4549 474467
Minnesota Life Insurance Company 9242018 4550 2124660
DWD Unemployment Insurance 9262018 4547 79560
Optum Inc 9282018 4553 2530235
Empower Retirement 9282018 4554 1180274
MidAmerica Administrative amp Retirement 9282018 4555 3066303
United Way of Greater Chippewa Valley 9282018 4557 34002
ExpertPay-Child Support 9282018 4558 242915
Total 176411196$
REFUNDS
Date Check Numbers Check Totals
Computer Listing 942018 80031897-80032005 9384698$
Computer Listing 9102018 80032006-80032060 4459904
Computer Listing 9172018 80032061-80032153 6086857
Computer Listing 9242018 80032154-80032187 2962807
Electronic Payments 9282018 3618-3642 222251092
Total 245145358$
ACCOUNTS PAYABLE
Date Check Numbers Check Totals
Computer Listing 962018 30058931-30059021 30688916$
Computer Listing 9132018 30059022-30059142 96965854
Computer Listing 9172018 30059143-30059150 251808
Computer Listing 9192018 30059151 1324000
Computer Listing 9202018 30059152 53502874
Computer Listing 9252018 30059253-30059253 38960862
Computer Listing 9272018 30059254-30059353 37149871
258844185$
TRAVEL
Date Advice Numbers Check Totals
Computer Listing 9142018 18658-18698 1361752
Computer Listing 9282018 18699-18744 1179448
Total 2541200$
Grand Total 855910381$
CHIPPEWA VALLEY TECHNICAL COLLEGE
9118-93018
f
-
l
Annual INVESTMENT
REGULAR INVESTMENTS Rate AMOUNTS TOTALS
Local Government Investment Pool (LGIP) 200 7022418$
US Bank Operating 025 4630580$
TOTAL REGULAR INVESTMENTS 11652998$
CAPITAL PROJECTS amp EQUIPMENT
LGIP-Capital Projects amp Equipment 200 7731832$
TOTAL CAPITAL FUNDS 7731832$
TOTAL INVESTMENTS 19384829$
CHIPPEWA VALLEY TECHNICAL COLLEGE
INVESTMENTS OUTSTANDING
93018
12
Valley Listing of Checks Written to Vendors with Check Dates from Page 1 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
ACEN 10395575 27-SEP-18 $287500 Access Security Inc 10395297 06-SEP-18 $882900
10395298 06-SEP-18 $979800 10395601 13-SEP-18 $5110 32
10395602 13-SEP-18 $2200842
10395622 13-SEP-18 $790464
Advanced Disposal 10395599 13-SEP-18 $300337 Air Tech Environmental Service 10394469 06-SEP-18 $273500 American Assn of Community Col 10396268 27-SEP-18 $8001 00 American Physical Therapy Assa 10395480 13-SEP-18 $425000
Animart 10394993 13-SEP-18 $282095 Arrow Building Center 10395222 06-SEP-18 $303666
Audiovisual Inc 10395383 27-SEP-18 $371229 10395394 20-SEP-18 $3392088
10395395 20-SEP-18 $359136 10395396 20-SEP-18 $434744
10395397 20-SEP-18 $2747 88 10395398 20-SEP-18 $708833 10395404 20-SEP-18 $3075579
Axon Enterprise Inc 10394803 06-SEP-18 $350000
BWBR 10395731 20-SEP-18 $720602 Baraboo Sysco Food Services 10395351 13-SEP-18 $268854
Benedict Refrigeration Inc 10394830 13-SEP-18 $260981 Bettendorf Transfer amp Excavati 10395058 06-SEP-18 $693200
Border States Electric Supply 10394537 06-SEP-18 $272699 10394538 06-SEP-18 $265353
Buehler A Division of IL Tool 10395756 27-SEP-18 $6601 66 CAS 10395067 13-SEP-18 $536400
CVTC 10395140 06-SEP-18 $500268 CVTC - Foundation Inc 10394575 27-SEP-18 $3298542
Communications Cabling amp Netwo 10395446 20-SEP-18 $4056594 10395447 20-SEP-18 $4870327
Core BTS 10394840 13-SEP-18 $1572500 CourseMaven Inc 10395324 13-SEP-18 $14325 00
Dean amp Associates Inc 10394837 06-SEP-18 $481362 Drepung Loseling Monastery Inc 10395851 20-SEP-18 $500000
E O Johnson Company 10395495 13-SEP-18 $419500 10395692 20-SEP-18 $1456542
EBSCO Subscription Service 10396267 27-SEP-18 $979304 Eau Claire Area Chamber of Com 10395413 13-SEP-18 $268800
Eau Claire Auto Parts Inc 10394834 13-SEP-18 $909706 10394835 13-SEP-18 $14399 70
10394836 13-SEP-18 $328536 10395082 20-SEP-18 $593568
10395156 06-SEP-18 $313301 10395157 06-SEP-18 $271101
10395158 06-SEP-18 $315411 10395159 06-SEP-18 $3576 11
10395161 06-SEP-18 $315411
13
Valley Listing of Checks Written to Vendors with Check Dates from Page 2 of 4
Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71
09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
Eau Claire Auto Parts Inc 10395162 06-SEP-18 $501091
10395163 06-SEP-18 $271101
10395164 06-SEP-18 $314356
10395165 06-SEP-18 $358666
10395167 06-SEP-18 $2711 01
10395168 06-SEP-18 $358666
10395169 06-SEP-18 $4114 15
10395170 06-SEP-18 $357611
10395171 06-SEP-18 $3576 11
10395172 06-SEP-18 $313301
10395173 06-SEP-18 $358666
10395175 06-SEP-18 $390316
10395177 06-SEP-18 $3576 11
10395179 06-SEP-18 $357611
10395180 06-SEP-18 $3913 71
10395181 06-SEP-18 $357611
10395182 06-SEP-18 $321741
10395183 06-SEP-18 $390316
10395198 06-SEP-18 $3576 11
10395199 06-SEP-18 $298531
10395201 06-SEP-18 $357611
Eau Claire City of 10395798 19-SEP-18 $1324000
10396199 27-SEP-18 $888985
10396204 27-SEP-18 $465240
10396207 27-SEP-18 $842246
10396208 27-SEP-18 $606651
10396209 27-SEP-18 $511479
Edward Don amp Co 10394799 27-SEP-18 $1940900
10395087 27-SEP-18 $357481
10396149 27-SEP-18 $9491 90
Elsevier Inc 10395434 27-SEP-18 $470000 10395435 27-SEP-18 $300000
Ferguson Enterprises Inc 10395092 13-SEP-18 $2009265
Filtration Systems Inc 10395093 13-SEP-18 $492541
Foremost Business Systems Inc 10395246 06-SEP-18 $1462200
High Monkey Consulting Inc 10395251 20-SEP-18 $1300000
Hu-Friedy 10395742 27-SEP-18 $369255 ISS Facility Services Inc - Mi 10394804 06-SEP-18 $371179
10395419 27-SEP-18 $778000
10395420 27-SEP-18 $369500
10395423 27-SEP-18 $373500
10395426 27-SEP-18 $10516 02
International Assoc of Fire Fi 10396364 27-SEP-18 $500000
Intl Business Machines Corp 10396264 27-SEP-18 $400000
Kwik Trip Inc 10395089 06-SEP-18 $380960
Lab Midwest LLC 10395103 13-SEP-18 $490000
Laerdal Medical Corp 10395502 20-SEP-18 $341811 Larson Companies 10395399 13-SEP-18 $1538900
Leeds Precision Instruments In 10395107 20-SEP-18 $497600
14
Valley Listing of Checks Written to Vendors with Check Dates from Page 3 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
MEP Properties LLC 10396270 27-SEP-18 $616723 Magtech Ammunition Co Inc 10395708 20-SEP-18 $705620
Market Materials LLC 10395308 13-SEP-18 $10239520 10395312 13-SEP-18 $9281 25
Market and Johnson Inc 10395309 13-SEP-18 $22200600
10395310 13-SEP-18 $16644300
Mid-state Technical College 10395702 20-SEP-18 $8044 77 Midway Steel Inc 10394795 13-SEP-18 $2645060
10395115 20-SEP-18 $332000 Mythics 10395313 20-SEP-18 $3035892
NCHERM Group LLC 10395594 27-SEP-18 $500000 Nicolet Area Technical College 10395307 13-SEP-18 $329000
Noregon Systems Inc 10394444 06-SEP-18 $699300 Northcentral Technical College 10395664 20-SEP-18 $671034
Northeast Wisconsin Tech Colle 10395628 20-SEP-18 $303347 Northwoods Indoor Advertising 10395629 20-SEP-18 $495000
Online Computer Library Center 10396163 27-SEP-18 $272673 Park Place Technologies 10394495 06-SEP-18 $1606956
Patterson Dental Company 10394505 06-SEP-18 $381172 Plummer Concrete Inc 10394812 06-SEP-18 $1604430
10395119 06-SEP-18 $448000 River Falls Municipal Utility 10395603 13-SEP-18 $322514 RosettaStone Ltd 10395265 13-SEP-18 $1269500 Rottweiler Hardware LLC 10395377 27-SEP-18 $324000
SOS Architects 10395579 13-SEP-18 $300000 10395581 13-SEP-18 $500000
Samuels Group Inc 10395253 20-SEP-18 $11705691 10395254 20-SEP-18 $2274800
Sassafras Software Inc 10395443 27-SEP-18 $522000 Smooth Transitions LLC 10395786 20-SEP-18 $4468 75
Sodexo Inc amp Affiliates 10396218 27-SEP-18 $259800 Strata Information Group 10395127 13-SEP-18 $3018 75
10395128 13-SEP-18 $637500 SWansons Commercial Flooring 10394973 13-SEP-18 $2566500
10395311 13-SEP-18 $7334475 10395352 13-SEP-18 $283180
TestOut 10395264 20-SEP-18 $1251300 TouchPoint Medical 10394974 06-SEP-18 $2238900
Tracy Strubel LLC 10396371 27-SEP-18 $432500 US Bank 10395872 26-SEP-18 $809824
10395873 26-SEP-18 $607368 10395891 26-SEP-18 $719703
10395900 26-SEP-18 $2023500 10395937 26-SEP-18 $818928
10396057 26-SEP-18 $336325 10396069 26-SEP-18 $18052000
10396070 26-SEP-18 $664725 10396074 26-SEP-18 $796700
10396079 26-SEP-18 $1407000
15
Valley Technical College 09282018 11 2353 AM
Listing of Checks Written to Vendors with Check Dates from 01-SEP-18 to 30-SEP-18
with Check Amounts Greater than or equal to $2 500 for Bank No 63
Vendor Name
US Bank
Univ of Wisconsin - Eau Claire
Univ of Wisconsin - Stout
Valley Builders Hardware Co In Van Ert Electric Co Inc Verizon Wireless Volume One Magazine WQOW Television Wellness IQ Western Technical College Wipfli LLP Wis Higher Education Aids Boar Wolters Kluwer Xcel Energy
Invoice Date
10396094 26-SEP-18 10396107 26-SEP-18
10396118 26-SEP-18 10396134 26-SEP-18
10396139 26-SEP-18
10395228 06-SEP-18
10395785 20-SEP-18
10395461 13-SEP-18
10394802 06-SEP-18 10395390 27-SEP-18
10395780 20-SEP-18 10394921 13-SEP-18
10395415 27-SEP-18 10395375 13-SEP-18
10395620 20-SEP-18 10396285 27-SEP-18
10395770 20-SEP-18 10395662 20-SEP-18
10396140 27-SEP-18
Total
Amount for Checks less than $2500
Amount
$788000 $553155 $482479
$1672072 $11 78310 $435994
$481632 $300000 $281238 $255200
$345363 $272800
$838000 $256000
$274500 $1407500
$1537500 $529000
$8013013
$218771610
$34002469
$2527740 79
Page 4 of 4 FZRCHKO c71 PROD
16
18 - 93018 Page 1 of 1 - Run Date 92818
llilllftbull Company Name Contract Name --Instruction Business amp 726 3M Company 3M - Annual Confined $2 520 00 Dunn Industry SpaceHazwoper
Instruction Business amp 729 Big River Resources Fire Extinguisher Training $76000 Dunn Industry LLC
Technical Business amp 724 Charter Nex Films LOTO Policy Review-TA $700000 Chippewa Assistance Industry
Instruction Business amp 722 Clearwater Care Center CPR Renewal with Online Access $1349 65 Eau Claire Industry
Instruction Business amp 737 Conagra Foods Advanced 1st Aid - Customized $3400 00 Dunn Industry
Instruction Business amp 738 Documation LLC Annual Safety Training $1121 00 Eau Claire Industry
Instruction Business amp 718 Dynamic Fabrication amp Crane Training with Basic Rigging $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 719 Dynamic Fabrication amp Lockout-Tagout Training $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 746 Elk Mound High Schoci CDL Test $15000 Dunn Industry
Instruction Business amp 739 Global Finishing Motivation amp Engagement $80000 Trempealeau Industry Solutions Makeup Session
Instruction Business amp 755 LE Phillips Career Dev Skid Steer Training $57000 Eau Claire Industry Center
Instruction Business amp 744 LE Phillips Career Dev Leadership Training $40000 Eau Claire Industry Center
Instruction Business amp 740 MULTI Transformational Leadership Fall $6635 20 MULTI Industry 2018
Instruction Business amp 730 Phillips-Medisize STEM-Phillips Fire Extinguisher $271000 Dunn Industry Corporation Training - Phi llips location
Instruction Business amp 708 Phillips-Medisize Phillips - GDamp T $3525 00 Dunn Industry Corporation
Instruction Business amp 732 TDKHTI Hazwoper Technician Training $4 560 00 Eau Claire Industry
Technical Business amp 675 University of Cleanroom Lab 2019 $8474 00 Eau Claire Assistance Industry Wisconsin-Eau Claire
Instruction Business amp 714 US Bank Development Active Shooter (Situation al $44840 Eau Claire Industry Network Awareness)
Instruction Business amp 727 WESTconsin Credit WestConsin -Threat in the $2 280 00 Dunn Industry Union Workplace-RF New Rich Ells
Pres
ITEM 4D ndash CONTRACTS FOR SERVICES
17
ITEM 5B ndash APPROVAL OF FYrsquo18 BUDGET APPROPRIATION ADJUSTMENTS
State statute requires the district board to approve any modifications to the original adopted budget Projections for FYrsquo18 expenditures have been made and it is anticipated that some amounts could exceed the original budget In order to receive state aid for the expenditures a budget either equal to or in excess of the actual amount expended must be approved by the district board
Suggested Resolution
WHEREAS various resources are expected to exceed the 2017-2018 budgeted levels and
WHEREAS Section 6590(5) Wis Stats provides that changes in budget appropriations may be authorized upon two-thirds (23) vote of the entire membership of the District Board
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that the 2017-2018 budget appropriation be modified as follows
Appropriation Modified Fund Function Resource Change Appropriation
General Instruction $ -320702 $ 33234478 General Instructional Resources $ -924 $ 713822 General Student Services $ -388298 $ 3914411 General General Institutional $ 882186 $ 11525057 General Physical Plant $ -172262 $ 4416944 Special Revenue-Operational State Aids $ 260340 $ 2326397 Special Revenue-Operational Federal Revenue $ 560693 $ 6405437 Special Revenue-Operational Instruction $ 1695601 $ 9390220 Special Revenue-Operational Instructional Resources $ -62237 $ 720 Special Revenue-Operational Student Services $ 193851 $ 1315200 Special Revenue-Operational General Institutional $ -999009 $ 341662 Special Revenue-Operational Physical Plant $ -7173 $ 59656 Capital Projects Instruction $ 832578 $ 3147428 Capital Projects Instructional Resources $ 50058 $ 680058 Capital Projects Student Services $ -1252 $ 6748 Capital Projects General Institutional $ 35491 $ 1381491 Capital Projects Physical Plant $ 649635 $ 5480785 Capital Projects Auxiliary Services $ 38050 $ 38050 Capital Projects Proceeds from Debt $ 1604560 $ 9604560 Debt Service Institutional Revenue $ 40092 $ 105092 Debt Service Auxiliary Services $ 40092 $ 6905092 Enterprise Institutional Revenue $ 128278 $ 3259728 Enterprise Auxiliary Services $ 128278 $ 3388856 Special Revenue-Nonaidable Instruction $ 10177 $ 54777 Special Revenue-Nonaidable Institutional Revenue $ 10177 $ 617277
18
ITEM 5C ndash APPROVAL OF FYrsquo18 PROCUREMENT REPORT Annual Purchasing Review
October 8 2018 Board Meeting
Annual Report of Purchases under $50000 for FYrsquo18
Annually as required in Administrative Rule TCS 605(2)(h) district staff shall prepare a review of all
annual procurements of $50000 or less of similar goods supplies or services from a single vendor to
determine if a more competitive process should be used in succeeding years This review is to be based
on a report containing transaction detail grouped by similar goods supplies and services and a total for
each grouping Since similar items of a common nature are generally purchased from a common vendor
a report of procurements with transaction detail by vendor is sufficient to comply with this requirement
This report should then be totaled to determine if the aggregate by vendor for the transactions is greater
than $50000 Those that total to more than $50000 by vendor should be included in the review to
determine if a more competitive process should be used in the future
In FY18 Chippewa Valley Technical College did not have any suppliers that accumulated to $50000 but
did not receive formal bidding attention (ie not purchased from public contracts cooperative purchasing
agreements or formal bid process etc) Purchases which are exempt include utilities
membershipsdues items purchased for resale items purchased through sole source options rentsleases
financialinsuranceinvestments services or fees or fees paid to other public agencies since these items are
not required to be bid
Comments relating to the FYrsquo18 purchasing review are as follows
Purchases using e-procurement totaled $1421175 in FY18 There were 1685 transactions that
were placed through e-procurement and all with vendors under contract
The purchasing team is involved with departments in purchase planning decisions to proactively
provide for formal competitive bidding to take place in accordance with policy
Purchasing Manager conference calls are held monthly to discuss on-going projects and share
best practices By combining requests for quotes and bids we have been able to get more
favorable pricing
Purchase Summary
A detailed review of FYrsquo18 purchases was conducted during September 2018 of the total purchases made
during fiscal year 2017-2018 Listed below is a summary of that review
Current expenditures $16713635
(supplies and services)
Capital purchases - 9977391
Total Purchases - $26691026
Respectfully submitted
Kirk Moist Director of Finance amp Budgeting
19
- Page 1
-
f
-
l
Annual INVESTMENT
REGULAR INVESTMENTS Rate AMOUNTS TOTALS
Local Government Investment Pool (LGIP) 200 7022418$
US Bank Operating 025 4630580$
TOTAL REGULAR INVESTMENTS 11652998$
CAPITAL PROJECTS amp EQUIPMENT
LGIP-Capital Projects amp Equipment 200 7731832$
TOTAL CAPITAL FUNDS 7731832$
TOTAL INVESTMENTS 19384829$
CHIPPEWA VALLEY TECHNICAL COLLEGE
INVESTMENTS OUTSTANDING
93018
12
Valley Listing of Checks Written to Vendors with Check Dates from Page 1 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
ACEN 10395575 27-SEP-18 $287500 Access Security Inc 10395297 06-SEP-18 $882900
10395298 06-SEP-18 $979800 10395601 13-SEP-18 $5110 32
10395602 13-SEP-18 $2200842
10395622 13-SEP-18 $790464
Advanced Disposal 10395599 13-SEP-18 $300337 Air Tech Environmental Service 10394469 06-SEP-18 $273500 American Assn of Community Col 10396268 27-SEP-18 $8001 00 American Physical Therapy Assa 10395480 13-SEP-18 $425000
Animart 10394993 13-SEP-18 $282095 Arrow Building Center 10395222 06-SEP-18 $303666
Audiovisual Inc 10395383 27-SEP-18 $371229 10395394 20-SEP-18 $3392088
10395395 20-SEP-18 $359136 10395396 20-SEP-18 $434744
10395397 20-SEP-18 $2747 88 10395398 20-SEP-18 $708833 10395404 20-SEP-18 $3075579
Axon Enterprise Inc 10394803 06-SEP-18 $350000
BWBR 10395731 20-SEP-18 $720602 Baraboo Sysco Food Services 10395351 13-SEP-18 $268854
Benedict Refrigeration Inc 10394830 13-SEP-18 $260981 Bettendorf Transfer amp Excavati 10395058 06-SEP-18 $693200
Border States Electric Supply 10394537 06-SEP-18 $272699 10394538 06-SEP-18 $265353
Buehler A Division of IL Tool 10395756 27-SEP-18 $6601 66 CAS 10395067 13-SEP-18 $536400
CVTC 10395140 06-SEP-18 $500268 CVTC - Foundation Inc 10394575 27-SEP-18 $3298542
Communications Cabling amp Netwo 10395446 20-SEP-18 $4056594 10395447 20-SEP-18 $4870327
Core BTS 10394840 13-SEP-18 $1572500 CourseMaven Inc 10395324 13-SEP-18 $14325 00
Dean amp Associates Inc 10394837 06-SEP-18 $481362 Drepung Loseling Monastery Inc 10395851 20-SEP-18 $500000
E O Johnson Company 10395495 13-SEP-18 $419500 10395692 20-SEP-18 $1456542
EBSCO Subscription Service 10396267 27-SEP-18 $979304 Eau Claire Area Chamber of Com 10395413 13-SEP-18 $268800
Eau Claire Auto Parts Inc 10394834 13-SEP-18 $909706 10394835 13-SEP-18 $14399 70
10394836 13-SEP-18 $328536 10395082 20-SEP-18 $593568
10395156 06-SEP-18 $313301 10395157 06-SEP-18 $271101
10395158 06-SEP-18 $315411 10395159 06-SEP-18 $3576 11
10395161 06-SEP-18 $315411
13
Valley Listing of Checks Written to Vendors with Check Dates from Page 2 of 4
Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71
09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
Eau Claire Auto Parts Inc 10395162 06-SEP-18 $501091
10395163 06-SEP-18 $271101
10395164 06-SEP-18 $314356
10395165 06-SEP-18 $358666
10395167 06-SEP-18 $2711 01
10395168 06-SEP-18 $358666
10395169 06-SEP-18 $4114 15
10395170 06-SEP-18 $357611
10395171 06-SEP-18 $3576 11
10395172 06-SEP-18 $313301
10395173 06-SEP-18 $358666
10395175 06-SEP-18 $390316
10395177 06-SEP-18 $3576 11
10395179 06-SEP-18 $357611
10395180 06-SEP-18 $3913 71
10395181 06-SEP-18 $357611
10395182 06-SEP-18 $321741
10395183 06-SEP-18 $390316
10395198 06-SEP-18 $3576 11
10395199 06-SEP-18 $298531
10395201 06-SEP-18 $357611
Eau Claire City of 10395798 19-SEP-18 $1324000
10396199 27-SEP-18 $888985
10396204 27-SEP-18 $465240
10396207 27-SEP-18 $842246
10396208 27-SEP-18 $606651
10396209 27-SEP-18 $511479
Edward Don amp Co 10394799 27-SEP-18 $1940900
10395087 27-SEP-18 $357481
10396149 27-SEP-18 $9491 90
Elsevier Inc 10395434 27-SEP-18 $470000 10395435 27-SEP-18 $300000
Ferguson Enterprises Inc 10395092 13-SEP-18 $2009265
Filtration Systems Inc 10395093 13-SEP-18 $492541
Foremost Business Systems Inc 10395246 06-SEP-18 $1462200
High Monkey Consulting Inc 10395251 20-SEP-18 $1300000
Hu-Friedy 10395742 27-SEP-18 $369255 ISS Facility Services Inc - Mi 10394804 06-SEP-18 $371179
10395419 27-SEP-18 $778000
10395420 27-SEP-18 $369500
10395423 27-SEP-18 $373500
10395426 27-SEP-18 $10516 02
International Assoc of Fire Fi 10396364 27-SEP-18 $500000
Intl Business Machines Corp 10396264 27-SEP-18 $400000
Kwik Trip Inc 10395089 06-SEP-18 $380960
Lab Midwest LLC 10395103 13-SEP-18 $490000
Laerdal Medical Corp 10395502 20-SEP-18 $341811 Larson Companies 10395399 13-SEP-18 $1538900
Leeds Precision Instruments In 10395107 20-SEP-18 $497600
14
Valley Listing of Checks Written to Vendors with Check Dates from Page 3 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
MEP Properties LLC 10396270 27-SEP-18 $616723 Magtech Ammunition Co Inc 10395708 20-SEP-18 $705620
Market Materials LLC 10395308 13-SEP-18 $10239520 10395312 13-SEP-18 $9281 25
Market and Johnson Inc 10395309 13-SEP-18 $22200600
10395310 13-SEP-18 $16644300
Mid-state Technical College 10395702 20-SEP-18 $8044 77 Midway Steel Inc 10394795 13-SEP-18 $2645060
10395115 20-SEP-18 $332000 Mythics 10395313 20-SEP-18 $3035892
NCHERM Group LLC 10395594 27-SEP-18 $500000 Nicolet Area Technical College 10395307 13-SEP-18 $329000
Noregon Systems Inc 10394444 06-SEP-18 $699300 Northcentral Technical College 10395664 20-SEP-18 $671034
Northeast Wisconsin Tech Colle 10395628 20-SEP-18 $303347 Northwoods Indoor Advertising 10395629 20-SEP-18 $495000
Online Computer Library Center 10396163 27-SEP-18 $272673 Park Place Technologies 10394495 06-SEP-18 $1606956
Patterson Dental Company 10394505 06-SEP-18 $381172 Plummer Concrete Inc 10394812 06-SEP-18 $1604430
10395119 06-SEP-18 $448000 River Falls Municipal Utility 10395603 13-SEP-18 $322514 RosettaStone Ltd 10395265 13-SEP-18 $1269500 Rottweiler Hardware LLC 10395377 27-SEP-18 $324000
SOS Architects 10395579 13-SEP-18 $300000 10395581 13-SEP-18 $500000
Samuels Group Inc 10395253 20-SEP-18 $11705691 10395254 20-SEP-18 $2274800
Sassafras Software Inc 10395443 27-SEP-18 $522000 Smooth Transitions LLC 10395786 20-SEP-18 $4468 75
Sodexo Inc amp Affiliates 10396218 27-SEP-18 $259800 Strata Information Group 10395127 13-SEP-18 $3018 75
10395128 13-SEP-18 $637500 SWansons Commercial Flooring 10394973 13-SEP-18 $2566500
10395311 13-SEP-18 $7334475 10395352 13-SEP-18 $283180
TestOut 10395264 20-SEP-18 $1251300 TouchPoint Medical 10394974 06-SEP-18 $2238900
Tracy Strubel LLC 10396371 27-SEP-18 $432500 US Bank 10395872 26-SEP-18 $809824
10395873 26-SEP-18 $607368 10395891 26-SEP-18 $719703
10395900 26-SEP-18 $2023500 10395937 26-SEP-18 $818928
10396057 26-SEP-18 $336325 10396069 26-SEP-18 $18052000
10396070 26-SEP-18 $664725 10396074 26-SEP-18 $796700
10396079 26-SEP-18 $1407000
15
Valley Technical College 09282018 11 2353 AM
Listing of Checks Written to Vendors with Check Dates from 01-SEP-18 to 30-SEP-18
with Check Amounts Greater than or equal to $2 500 for Bank No 63
Vendor Name
US Bank
Univ of Wisconsin - Eau Claire
Univ of Wisconsin - Stout
Valley Builders Hardware Co In Van Ert Electric Co Inc Verizon Wireless Volume One Magazine WQOW Television Wellness IQ Western Technical College Wipfli LLP Wis Higher Education Aids Boar Wolters Kluwer Xcel Energy
Invoice Date
10396094 26-SEP-18 10396107 26-SEP-18
10396118 26-SEP-18 10396134 26-SEP-18
10396139 26-SEP-18
10395228 06-SEP-18
10395785 20-SEP-18
10395461 13-SEP-18
10394802 06-SEP-18 10395390 27-SEP-18
10395780 20-SEP-18 10394921 13-SEP-18
10395415 27-SEP-18 10395375 13-SEP-18
10395620 20-SEP-18 10396285 27-SEP-18
10395770 20-SEP-18 10395662 20-SEP-18
10396140 27-SEP-18
Total
Amount for Checks less than $2500
Amount
$788000 $553155 $482479
$1672072 $11 78310 $435994
$481632 $300000 $281238 $255200
$345363 $272800
$838000 $256000
$274500 $1407500
$1537500 $529000
$8013013
$218771610
$34002469
$2527740 79
Page 4 of 4 FZRCHKO c71 PROD
16
18 - 93018 Page 1 of 1 - Run Date 92818
llilllftbull Company Name Contract Name --Instruction Business amp 726 3M Company 3M - Annual Confined $2 520 00 Dunn Industry SpaceHazwoper
Instruction Business amp 729 Big River Resources Fire Extinguisher Training $76000 Dunn Industry LLC
Technical Business amp 724 Charter Nex Films LOTO Policy Review-TA $700000 Chippewa Assistance Industry
Instruction Business amp 722 Clearwater Care Center CPR Renewal with Online Access $1349 65 Eau Claire Industry
Instruction Business amp 737 Conagra Foods Advanced 1st Aid - Customized $3400 00 Dunn Industry
Instruction Business amp 738 Documation LLC Annual Safety Training $1121 00 Eau Claire Industry
Instruction Business amp 718 Dynamic Fabrication amp Crane Training with Basic Rigging $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 719 Dynamic Fabrication amp Lockout-Tagout Training $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 746 Elk Mound High Schoci CDL Test $15000 Dunn Industry
Instruction Business amp 739 Global Finishing Motivation amp Engagement $80000 Trempealeau Industry Solutions Makeup Session
Instruction Business amp 755 LE Phillips Career Dev Skid Steer Training $57000 Eau Claire Industry Center
Instruction Business amp 744 LE Phillips Career Dev Leadership Training $40000 Eau Claire Industry Center
Instruction Business amp 740 MULTI Transformational Leadership Fall $6635 20 MULTI Industry 2018
Instruction Business amp 730 Phillips-Medisize STEM-Phillips Fire Extinguisher $271000 Dunn Industry Corporation Training - Phi llips location
Instruction Business amp 708 Phillips-Medisize Phillips - GDamp T $3525 00 Dunn Industry Corporation
Instruction Business amp 732 TDKHTI Hazwoper Technician Training $4 560 00 Eau Claire Industry
Technical Business amp 675 University of Cleanroom Lab 2019 $8474 00 Eau Claire Assistance Industry Wisconsin-Eau Claire
Instruction Business amp 714 US Bank Development Active Shooter (Situation al $44840 Eau Claire Industry Network Awareness)
Instruction Business amp 727 WESTconsin Credit WestConsin -Threat in the $2 280 00 Dunn Industry Union Workplace-RF New Rich Ells
Pres
ITEM 4D ndash CONTRACTS FOR SERVICES
17
ITEM 5B ndash APPROVAL OF FYrsquo18 BUDGET APPROPRIATION ADJUSTMENTS
State statute requires the district board to approve any modifications to the original adopted budget Projections for FYrsquo18 expenditures have been made and it is anticipated that some amounts could exceed the original budget In order to receive state aid for the expenditures a budget either equal to or in excess of the actual amount expended must be approved by the district board
Suggested Resolution
WHEREAS various resources are expected to exceed the 2017-2018 budgeted levels and
WHEREAS Section 6590(5) Wis Stats provides that changes in budget appropriations may be authorized upon two-thirds (23) vote of the entire membership of the District Board
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that the 2017-2018 budget appropriation be modified as follows
Appropriation Modified Fund Function Resource Change Appropriation
General Instruction $ -320702 $ 33234478 General Instructional Resources $ -924 $ 713822 General Student Services $ -388298 $ 3914411 General General Institutional $ 882186 $ 11525057 General Physical Plant $ -172262 $ 4416944 Special Revenue-Operational State Aids $ 260340 $ 2326397 Special Revenue-Operational Federal Revenue $ 560693 $ 6405437 Special Revenue-Operational Instruction $ 1695601 $ 9390220 Special Revenue-Operational Instructional Resources $ -62237 $ 720 Special Revenue-Operational Student Services $ 193851 $ 1315200 Special Revenue-Operational General Institutional $ -999009 $ 341662 Special Revenue-Operational Physical Plant $ -7173 $ 59656 Capital Projects Instruction $ 832578 $ 3147428 Capital Projects Instructional Resources $ 50058 $ 680058 Capital Projects Student Services $ -1252 $ 6748 Capital Projects General Institutional $ 35491 $ 1381491 Capital Projects Physical Plant $ 649635 $ 5480785 Capital Projects Auxiliary Services $ 38050 $ 38050 Capital Projects Proceeds from Debt $ 1604560 $ 9604560 Debt Service Institutional Revenue $ 40092 $ 105092 Debt Service Auxiliary Services $ 40092 $ 6905092 Enterprise Institutional Revenue $ 128278 $ 3259728 Enterprise Auxiliary Services $ 128278 $ 3388856 Special Revenue-Nonaidable Instruction $ 10177 $ 54777 Special Revenue-Nonaidable Institutional Revenue $ 10177 $ 617277
18
ITEM 5C ndash APPROVAL OF FYrsquo18 PROCUREMENT REPORT Annual Purchasing Review
October 8 2018 Board Meeting
Annual Report of Purchases under $50000 for FYrsquo18
Annually as required in Administrative Rule TCS 605(2)(h) district staff shall prepare a review of all
annual procurements of $50000 or less of similar goods supplies or services from a single vendor to
determine if a more competitive process should be used in succeeding years This review is to be based
on a report containing transaction detail grouped by similar goods supplies and services and a total for
each grouping Since similar items of a common nature are generally purchased from a common vendor
a report of procurements with transaction detail by vendor is sufficient to comply with this requirement
This report should then be totaled to determine if the aggregate by vendor for the transactions is greater
than $50000 Those that total to more than $50000 by vendor should be included in the review to
determine if a more competitive process should be used in the future
In FY18 Chippewa Valley Technical College did not have any suppliers that accumulated to $50000 but
did not receive formal bidding attention (ie not purchased from public contracts cooperative purchasing
agreements or formal bid process etc) Purchases which are exempt include utilities
membershipsdues items purchased for resale items purchased through sole source options rentsleases
financialinsuranceinvestments services or fees or fees paid to other public agencies since these items are
not required to be bid
Comments relating to the FYrsquo18 purchasing review are as follows
Purchases using e-procurement totaled $1421175 in FY18 There were 1685 transactions that
were placed through e-procurement and all with vendors under contract
The purchasing team is involved with departments in purchase planning decisions to proactively
provide for formal competitive bidding to take place in accordance with policy
Purchasing Manager conference calls are held monthly to discuss on-going projects and share
best practices By combining requests for quotes and bids we have been able to get more
favorable pricing
Purchase Summary
A detailed review of FYrsquo18 purchases was conducted during September 2018 of the total purchases made
during fiscal year 2017-2018 Listed below is a summary of that review
Current expenditures $16713635
(supplies and services)
Capital purchases - 9977391
Total Purchases - $26691026
Respectfully submitted
Kirk Moist Director of Finance amp Budgeting
19
- Page 1
-
Valley Listing of Checks Written to Vendors with Check Dates from Page 1 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
ACEN 10395575 27-SEP-18 $287500 Access Security Inc 10395297 06-SEP-18 $882900
10395298 06-SEP-18 $979800 10395601 13-SEP-18 $5110 32
10395602 13-SEP-18 $2200842
10395622 13-SEP-18 $790464
Advanced Disposal 10395599 13-SEP-18 $300337 Air Tech Environmental Service 10394469 06-SEP-18 $273500 American Assn of Community Col 10396268 27-SEP-18 $8001 00 American Physical Therapy Assa 10395480 13-SEP-18 $425000
Animart 10394993 13-SEP-18 $282095 Arrow Building Center 10395222 06-SEP-18 $303666
Audiovisual Inc 10395383 27-SEP-18 $371229 10395394 20-SEP-18 $3392088
10395395 20-SEP-18 $359136 10395396 20-SEP-18 $434744
10395397 20-SEP-18 $2747 88 10395398 20-SEP-18 $708833 10395404 20-SEP-18 $3075579
Axon Enterprise Inc 10394803 06-SEP-18 $350000
BWBR 10395731 20-SEP-18 $720602 Baraboo Sysco Food Services 10395351 13-SEP-18 $268854
Benedict Refrigeration Inc 10394830 13-SEP-18 $260981 Bettendorf Transfer amp Excavati 10395058 06-SEP-18 $693200
Border States Electric Supply 10394537 06-SEP-18 $272699 10394538 06-SEP-18 $265353
Buehler A Division of IL Tool 10395756 27-SEP-18 $6601 66 CAS 10395067 13-SEP-18 $536400
CVTC 10395140 06-SEP-18 $500268 CVTC - Foundation Inc 10394575 27-SEP-18 $3298542
Communications Cabling amp Netwo 10395446 20-SEP-18 $4056594 10395447 20-SEP-18 $4870327
Core BTS 10394840 13-SEP-18 $1572500 CourseMaven Inc 10395324 13-SEP-18 $14325 00
Dean amp Associates Inc 10394837 06-SEP-18 $481362 Drepung Loseling Monastery Inc 10395851 20-SEP-18 $500000
E O Johnson Company 10395495 13-SEP-18 $419500 10395692 20-SEP-18 $1456542
EBSCO Subscription Service 10396267 27-SEP-18 $979304 Eau Claire Area Chamber of Com 10395413 13-SEP-18 $268800
Eau Claire Auto Parts Inc 10394834 13-SEP-18 $909706 10394835 13-SEP-18 $14399 70
10394836 13-SEP-18 $328536 10395082 20-SEP-18 $593568
10395156 06-SEP-18 $313301 10395157 06-SEP-18 $271101
10395158 06-SEP-18 $315411 10395159 06-SEP-18 $3576 11
10395161 06-SEP-18 $315411
13
Valley Listing of Checks Written to Vendors with Check Dates from Page 2 of 4
Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71
09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
Eau Claire Auto Parts Inc 10395162 06-SEP-18 $501091
10395163 06-SEP-18 $271101
10395164 06-SEP-18 $314356
10395165 06-SEP-18 $358666
10395167 06-SEP-18 $2711 01
10395168 06-SEP-18 $358666
10395169 06-SEP-18 $4114 15
10395170 06-SEP-18 $357611
10395171 06-SEP-18 $3576 11
10395172 06-SEP-18 $313301
10395173 06-SEP-18 $358666
10395175 06-SEP-18 $390316
10395177 06-SEP-18 $3576 11
10395179 06-SEP-18 $357611
10395180 06-SEP-18 $3913 71
10395181 06-SEP-18 $357611
10395182 06-SEP-18 $321741
10395183 06-SEP-18 $390316
10395198 06-SEP-18 $3576 11
10395199 06-SEP-18 $298531
10395201 06-SEP-18 $357611
Eau Claire City of 10395798 19-SEP-18 $1324000
10396199 27-SEP-18 $888985
10396204 27-SEP-18 $465240
10396207 27-SEP-18 $842246
10396208 27-SEP-18 $606651
10396209 27-SEP-18 $511479
Edward Don amp Co 10394799 27-SEP-18 $1940900
10395087 27-SEP-18 $357481
10396149 27-SEP-18 $9491 90
Elsevier Inc 10395434 27-SEP-18 $470000 10395435 27-SEP-18 $300000
Ferguson Enterprises Inc 10395092 13-SEP-18 $2009265
Filtration Systems Inc 10395093 13-SEP-18 $492541
Foremost Business Systems Inc 10395246 06-SEP-18 $1462200
High Monkey Consulting Inc 10395251 20-SEP-18 $1300000
Hu-Friedy 10395742 27-SEP-18 $369255 ISS Facility Services Inc - Mi 10394804 06-SEP-18 $371179
10395419 27-SEP-18 $778000
10395420 27-SEP-18 $369500
10395423 27-SEP-18 $373500
10395426 27-SEP-18 $10516 02
International Assoc of Fire Fi 10396364 27-SEP-18 $500000
Intl Business Machines Corp 10396264 27-SEP-18 $400000
Kwik Trip Inc 10395089 06-SEP-18 $380960
Lab Midwest LLC 10395103 13-SEP-18 $490000
Laerdal Medical Corp 10395502 20-SEP-18 $341811 Larson Companies 10395399 13-SEP-18 $1538900
Leeds Precision Instruments In 10395107 20-SEP-18 $497600
14
Valley Listing of Checks Written to Vendors with Check Dates from Page 3 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
MEP Properties LLC 10396270 27-SEP-18 $616723 Magtech Ammunition Co Inc 10395708 20-SEP-18 $705620
Market Materials LLC 10395308 13-SEP-18 $10239520 10395312 13-SEP-18 $9281 25
Market and Johnson Inc 10395309 13-SEP-18 $22200600
10395310 13-SEP-18 $16644300
Mid-state Technical College 10395702 20-SEP-18 $8044 77 Midway Steel Inc 10394795 13-SEP-18 $2645060
10395115 20-SEP-18 $332000 Mythics 10395313 20-SEP-18 $3035892
NCHERM Group LLC 10395594 27-SEP-18 $500000 Nicolet Area Technical College 10395307 13-SEP-18 $329000
Noregon Systems Inc 10394444 06-SEP-18 $699300 Northcentral Technical College 10395664 20-SEP-18 $671034
Northeast Wisconsin Tech Colle 10395628 20-SEP-18 $303347 Northwoods Indoor Advertising 10395629 20-SEP-18 $495000
Online Computer Library Center 10396163 27-SEP-18 $272673 Park Place Technologies 10394495 06-SEP-18 $1606956
Patterson Dental Company 10394505 06-SEP-18 $381172 Plummer Concrete Inc 10394812 06-SEP-18 $1604430
10395119 06-SEP-18 $448000 River Falls Municipal Utility 10395603 13-SEP-18 $322514 RosettaStone Ltd 10395265 13-SEP-18 $1269500 Rottweiler Hardware LLC 10395377 27-SEP-18 $324000
SOS Architects 10395579 13-SEP-18 $300000 10395581 13-SEP-18 $500000
Samuels Group Inc 10395253 20-SEP-18 $11705691 10395254 20-SEP-18 $2274800
Sassafras Software Inc 10395443 27-SEP-18 $522000 Smooth Transitions LLC 10395786 20-SEP-18 $4468 75
Sodexo Inc amp Affiliates 10396218 27-SEP-18 $259800 Strata Information Group 10395127 13-SEP-18 $3018 75
10395128 13-SEP-18 $637500 SWansons Commercial Flooring 10394973 13-SEP-18 $2566500
10395311 13-SEP-18 $7334475 10395352 13-SEP-18 $283180
TestOut 10395264 20-SEP-18 $1251300 TouchPoint Medical 10394974 06-SEP-18 $2238900
Tracy Strubel LLC 10396371 27-SEP-18 $432500 US Bank 10395872 26-SEP-18 $809824
10395873 26-SEP-18 $607368 10395891 26-SEP-18 $719703
10395900 26-SEP-18 $2023500 10395937 26-SEP-18 $818928
10396057 26-SEP-18 $336325 10396069 26-SEP-18 $18052000
10396070 26-SEP-18 $664725 10396074 26-SEP-18 $796700
10396079 26-SEP-18 $1407000
15
Valley Technical College 09282018 11 2353 AM
Listing of Checks Written to Vendors with Check Dates from 01-SEP-18 to 30-SEP-18
with Check Amounts Greater than or equal to $2 500 for Bank No 63
Vendor Name
US Bank
Univ of Wisconsin - Eau Claire
Univ of Wisconsin - Stout
Valley Builders Hardware Co In Van Ert Electric Co Inc Verizon Wireless Volume One Magazine WQOW Television Wellness IQ Western Technical College Wipfli LLP Wis Higher Education Aids Boar Wolters Kluwer Xcel Energy
Invoice Date
10396094 26-SEP-18 10396107 26-SEP-18
10396118 26-SEP-18 10396134 26-SEP-18
10396139 26-SEP-18
10395228 06-SEP-18
10395785 20-SEP-18
10395461 13-SEP-18
10394802 06-SEP-18 10395390 27-SEP-18
10395780 20-SEP-18 10394921 13-SEP-18
10395415 27-SEP-18 10395375 13-SEP-18
10395620 20-SEP-18 10396285 27-SEP-18
10395770 20-SEP-18 10395662 20-SEP-18
10396140 27-SEP-18
Total
Amount for Checks less than $2500
Amount
$788000 $553155 $482479
$1672072 $11 78310 $435994
$481632 $300000 $281238 $255200
$345363 $272800
$838000 $256000
$274500 $1407500
$1537500 $529000
$8013013
$218771610
$34002469
$2527740 79
Page 4 of 4 FZRCHKO c71 PROD
16
18 - 93018 Page 1 of 1 - Run Date 92818
llilllftbull Company Name Contract Name --Instruction Business amp 726 3M Company 3M - Annual Confined $2 520 00 Dunn Industry SpaceHazwoper
Instruction Business amp 729 Big River Resources Fire Extinguisher Training $76000 Dunn Industry LLC
Technical Business amp 724 Charter Nex Films LOTO Policy Review-TA $700000 Chippewa Assistance Industry
Instruction Business amp 722 Clearwater Care Center CPR Renewal with Online Access $1349 65 Eau Claire Industry
Instruction Business amp 737 Conagra Foods Advanced 1st Aid - Customized $3400 00 Dunn Industry
Instruction Business amp 738 Documation LLC Annual Safety Training $1121 00 Eau Claire Industry
Instruction Business amp 718 Dynamic Fabrication amp Crane Training with Basic Rigging $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 719 Dynamic Fabrication amp Lockout-Tagout Training $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 746 Elk Mound High Schoci CDL Test $15000 Dunn Industry
Instruction Business amp 739 Global Finishing Motivation amp Engagement $80000 Trempealeau Industry Solutions Makeup Session
Instruction Business amp 755 LE Phillips Career Dev Skid Steer Training $57000 Eau Claire Industry Center
Instruction Business amp 744 LE Phillips Career Dev Leadership Training $40000 Eau Claire Industry Center
Instruction Business amp 740 MULTI Transformational Leadership Fall $6635 20 MULTI Industry 2018
Instruction Business amp 730 Phillips-Medisize STEM-Phillips Fire Extinguisher $271000 Dunn Industry Corporation Training - Phi llips location
Instruction Business amp 708 Phillips-Medisize Phillips - GDamp T $3525 00 Dunn Industry Corporation
Instruction Business amp 732 TDKHTI Hazwoper Technician Training $4 560 00 Eau Claire Industry
Technical Business amp 675 University of Cleanroom Lab 2019 $8474 00 Eau Claire Assistance Industry Wisconsin-Eau Claire
Instruction Business amp 714 US Bank Development Active Shooter (Situation al $44840 Eau Claire Industry Network Awareness)
Instruction Business amp 727 WESTconsin Credit WestConsin -Threat in the $2 280 00 Dunn Industry Union Workplace-RF New Rich Ells
Pres
ITEM 4D ndash CONTRACTS FOR SERVICES
17
ITEM 5B ndash APPROVAL OF FYrsquo18 BUDGET APPROPRIATION ADJUSTMENTS
State statute requires the district board to approve any modifications to the original adopted budget Projections for FYrsquo18 expenditures have been made and it is anticipated that some amounts could exceed the original budget In order to receive state aid for the expenditures a budget either equal to or in excess of the actual amount expended must be approved by the district board
Suggested Resolution
WHEREAS various resources are expected to exceed the 2017-2018 budgeted levels and
WHEREAS Section 6590(5) Wis Stats provides that changes in budget appropriations may be authorized upon two-thirds (23) vote of the entire membership of the District Board
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that the 2017-2018 budget appropriation be modified as follows
Appropriation Modified Fund Function Resource Change Appropriation
General Instruction $ -320702 $ 33234478 General Instructional Resources $ -924 $ 713822 General Student Services $ -388298 $ 3914411 General General Institutional $ 882186 $ 11525057 General Physical Plant $ -172262 $ 4416944 Special Revenue-Operational State Aids $ 260340 $ 2326397 Special Revenue-Operational Federal Revenue $ 560693 $ 6405437 Special Revenue-Operational Instruction $ 1695601 $ 9390220 Special Revenue-Operational Instructional Resources $ -62237 $ 720 Special Revenue-Operational Student Services $ 193851 $ 1315200 Special Revenue-Operational General Institutional $ -999009 $ 341662 Special Revenue-Operational Physical Plant $ -7173 $ 59656 Capital Projects Instruction $ 832578 $ 3147428 Capital Projects Instructional Resources $ 50058 $ 680058 Capital Projects Student Services $ -1252 $ 6748 Capital Projects General Institutional $ 35491 $ 1381491 Capital Projects Physical Plant $ 649635 $ 5480785 Capital Projects Auxiliary Services $ 38050 $ 38050 Capital Projects Proceeds from Debt $ 1604560 $ 9604560 Debt Service Institutional Revenue $ 40092 $ 105092 Debt Service Auxiliary Services $ 40092 $ 6905092 Enterprise Institutional Revenue $ 128278 $ 3259728 Enterprise Auxiliary Services $ 128278 $ 3388856 Special Revenue-Nonaidable Instruction $ 10177 $ 54777 Special Revenue-Nonaidable Institutional Revenue $ 10177 $ 617277
18
ITEM 5C ndash APPROVAL OF FYrsquo18 PROCUREMENT REPORT Annual Purchasing Review
October 8 2018 Board Meeting
Annual Report of Purchases under $50000 for FYrsquo18
Annually as required in Administrative Rule TCS 605(2)(h) district staff shall prepare a review of all
annual procurements of $50000 or less of similar goods supplies or services from a single vendor to
determine if a more competitive process should be used in succeeding years This review is to be based
on a report containing transaction detail grouped by similar goods supplies and services and a total for
each grouping Since similar items of a common nature are generally purchased from a common vendor
a report of procurements with transaction detail by vendor is sufficient to comply with this requirement
This report should then be totaled to determine if the aggregate by vendor for the transactions is greater
than $50000 Those that total to more than $50000 by vendor should be included in the review to
determine if a more competitive process should be used in the future
In FY18 Chippewa Valley Technical College did not have any suppliers that accumulated to $50000 but
did not receive formal bidding attention (ie not purchased from public contracts cooperative purchasing
agreements or formal bid process etc) Purchases which are exempt include utilities
membershipsdues items purchased for resale items purchased through sole source options rentsleases
financialinsuranceinvestments services or fees or fees paid to other public agencies since these items are
not required to be bid
Comments relating to the FYrsquo18 purchasing review are as follows
Purchases using e-procurement totaled $1421175 in FY18 There were 1685 transactions that
were placed through e-procurement and all with vendors under contract
The purchasing team is involved with departments in purchase planning decisions to proactively
provide for formal competitive bidding to take place in accordance with policy
Purchasing Manager conference calls are held monthly to discuss on-going projects and share
best practices By combining requests for quotes and bids we have been able to get more
favorable pricing
Purchase Summary
A detailed review of FYrsquo18 purchases was conducted during September 2018 of the total purchases made
during fiscal year 2017-2018 Listed below is a summary of that review
Current expenditures $16713635
(supplies and services)
Capital purchases - 9977391
Total Purchases - $26691026
Respectfully submitted
Kirk Moist Director of Finance amp Budgeting
19
- Page 1
-
Valley Listing of Checks Written to Vendors with Check Dates from Page 2 of 4
Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71
09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
Eau Claire Auto Parts Inc 10395162 06-SEP-18 $501091
10395163 06-SEP-18 $271101
10395164 06-SEP-18 $314356
10395165 06-SEP-18 $358666
10395167 06-SEP-18 $2711 01
10395168 06-SEP-18 $358666
10395169 06-SEP-18 $4114 15
10395170 06-SEP-18 $357611
10395171 06-SEP-18 $3576 11
10395172 06-SEP-18 $313301
10395173 06-SEP-18 $358666
10395175 06-SEP-18 $390316
10395177 06-SEP-18 $3576 11
10395179 06-SEP-18 $357611
10395180 06-SEP-18 $3913 71
10395181 06-SEP-18 $357611
10395182 06-SEP-18 $321741
10395183 06-SEP-18 $390316
10395198 06-SEP-18 $3576 11
10395199 06-SEP-18 $298531
10395201 06-SEP-18 $357611
Eau Claire City of 10395798 19-SEP-18 $1324000
10396199 27-SEP-18 $888985
10396204 27-SEP-18 $465240
10396207 27-SEP-18 $842246
10396208 27-SEP-18 $606651
10396209 27-SEP-18 $511479
Edward Don amp Co 10394799 27-SEP-18 $1940900
10395087 27-SEP-18 $357481
10396149 27-SEP-18 $9491 90
Elsevier Inc 10395434 27-SEP-18 $470000 10395435 27-SEP-18 $300000
Ferguson Enterprises Inc 10395092 13-SEP-18 $2009265
Filtration Systems Inc 10395093 13-SEP-18 $492541
Foremost Business Systems Inc 10395246 06-SEP-18 $1462200
High Monkey Consulting Inc 10395251 20-SEP-18 $1300000
Hu-Friedy 10395742 27-SEP-18 $369255 ISS Facility Services Inc - Mi 10394804 06-SEP-18 $371179
10395419 27-SEP-18 $778000
10395420 27-SEP-18 $369500
10395423 27-SEP-18 $373500
10395426 27-SEP-18 $10516 02
International Assoc of Fire Fi 10396364 27-SEP-18 $500000
Intl Business Machines Corp 10396264 27-SEP-18 $400000
Kwik Trip Inc 10395089 06-SEP-18 $380960
Lab Midwest LLC 10395103 13-SEP-18 $490000
Laerdal Medical Corp 10395502 20-SEP-18 $341811 Larson Companies 10395399 13-SEP-18 $1538900
Leeds Precision Instruments In 10395107 20-SEP-18 $497600
14
Valley Listing of Checks Written to Vendors with Check Dates from Page 3 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
MEP Properties LLC 10396270 27-SEP-18 $616723 Magtech Ammunition Co Inc 10395708 20-SEP-18 $705620
Market Materials LLC 10395308 13-SEP-18 $10239520 10395312 13-SEP-18 $9281 25
Market and Johnson Inc 10395309 13-SEP-18 $22200600
10395310 13-SEP-18 $16644300
Mid-state Technical College 10395702 20-SEP-18 $8044 77 Midway Steel Inc 10394795 13-SEP-18 $2645060
10395115 20-SEP-18 $332000 Mythics 10395313 20-SEP-18 $3035892
NCHERM Group LLC 10395594 27-SEP-18 $500000 Nicolet Area Technical College 10395307 13-SEP-18 $329000
Noregon Systems Inc 10394444 06-SEP-18 $699300 Northcentral Technical College 10395664 20-SEP-18 $671034
Northeast Wisconsin Tech Colle 10395628 20-SEP-18 $303347 Northwoods Indoor Advertising 10395629 20-SEP-18 $495000
Online Computer Library Center 10396163 27-SEP-18 $272673 Park Place Technologies 10394495 06-SEP-18 $1606956
Patterson Dental Company 10394505 06-SEP-18 $381172 Plummer Concrete Inc 10394812 06-SEP-18 $1604430
10395119 06-SEP-18 $448000 River Falls Municipal Utility 10395603 13-SEP-18 $322514 RosettaStone Ltd 10395265 13-SEP-18 $1269500 Rottweiler Hardware LLC 10395377 27-SEP-18 $324000
SOS Architects 10395579 13-SEP-18 $300000 10395581 13-SEP-18 $500000
Samuels Group Inc 10395253 20-SEP-18 $11705691 10395254 20-SEP-18 $2274800
Sassafras Software Inc 10395443 27-SEP-18 $522000 Smooth Transitions LLC 10395786 20-SEP-18 $4468 75
Sodexo Inc amp Affiliates 10396218 27-SEP-18 $259800 Strata Information Group 10395127 13-SEP-18 $3018 75
10395128 13-SEP-18 $637500 SWansons Commercial Flooring 10394973 13-SEP-18 $2566500
10395311 13-SEP-18 $7334475 10395352 13-SEP-18 $283180
TestOut 10395264 20-SEP-18 $1251300 TouchPoint Medical 10394974 06-SEP-18 $2238900
Tracy Strubel LLC 10396371 27-SEP-18 $432500 US Bank 10395872 26-SEP-18 $809824
10395873 26-SEP-18 $607368 10395891 26-SEP-18 $719703
10395900 26-SEP-18 $2023500 10395937 26-SEP-18 $818928
10396057 26-SEP-18 $336325 10396069 26-SEP-18 $18052000
10396070 26-SEP-18 $664725 10396074 26-SEP-18 $796700
10396079 26-SEP-18 $1407000
15
Valley Technical College 09282018 11 2353 AM
Listing of Checks Written to Vendors with Check Dates from 01-SEP-18 to 30-SEP-18
with Check Amounts Greater than or equal to $2 500 for Bank No 63
Vendor Name
US Bank
Univ of Wisconsin - Eau Claire
Univ of Wisconsin - Stout
Valley Builders Hardware Co In Van Ert Electric Co Inc Verizon Wireless Volume One Magazine WQOW Television Wellness IQ Western Technical College Wipfli LLP Wis Higher Education Aids Boar Wolters Kluwer Xcel Energy
Invoice Date
10396094 26-SEP-18 10396107 26-SEP-18
10396118 26-SEP-18 10396134 26-SEP-18
10396139 26-SEP-18
10395228 06-SEP-18
10395785 20-SEP-18
10395461 13-SEP-18
10394802 06-SEP-18 10395390 27-SEP-18
10395780 20-SEP-18 10394921 13-SEP-18
10395415 27-SEP-18 10395375 13-SEP-18
10395620 20-SEP-18 10396285 27-SEP-18
10395770 20-SEP-18 10395662 20-SEP-18
10396140 27-SEP-18
Total
Amount for Checks less than $2500
Amount
$788000 $553155 $482479
$1672072 $11 78310 $435994
$481632 $300000 $281238 $255200
$345363 $272800
$838000 $256000
$274500 $1407500
$1537500 $529000
$8013013
$218771610
$34002469
$2527740 79
Page 4 of 4 FZRCHKO c71 PROD
16
18 - 93018 Page 1 of 1 - Run Date 92818
llilllftbull Company Name Contract Name --Instruction Business amp 726 3M Company 3M - Annual Confined $2 520 00 Dunn Industry SpaceHazwoper
Instruction Business amp 729 Big River Resources Fire Extinguisher Training $76000 Dunn Industry LLC
Technical Business amp 724 Charter Nex Films LOTO Policy Review-TA $700000 Chippewa Assistance Industry
Instruction Business amp 722 Clearwater Care Center CPR Renewal with Online Access $1349 65 Eau Claire Industry
Instruction Business amp 737 Conagra Foods Advanced 1st Aid - Customized $3400 00 Dunn Industry
Instruction Business amp 738 Documation LLC Annual Safety Training $1121 00 Eau Claire Industry
Instruction Business amp 718 Dynamic Fabrication amp Crane Training with Basic Rigging $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 719 Dynamic Fabrication amp Lockout-Tagout Training $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 746 Elk Mound High Schoci CDL Test $15000 Dunn Industry
Instruction Business amp 739 Global Finishing Motivation amp Engagement $80000 Trempealeau Industry Solutions Makeup Session
Instruction Business amp 755 LE Phillips Career Dev Skid Steer Training $57000 Eau Claire Industry Center
Instruction Business amp 744 LE Phillips Career Dev Leadership Training $40000 Eau Claire Industry Center
Instruction Business amp 740 MULTI Transformational Leadership Fall $6635 20 MULTI Industry 2018
Instruction Business amp 730 Phillips-Medisize STEM-Phillips Fire Extinguisher $271000 Dunn Industry Corporation Training - Phi llips location
Instruction Business amp 708 Phillips-Medisize Phillips - GDamp T $3525 00 Dunn Industry Corporation
Instruction Business amp 732 TDKHTI Hazwoper Technician Training $4 560 00 Eau Claire Industry
Technical Business amp 675 University of Cleanroom Lab 2019 $8474 00 Eau Claire Assistance Industry Wisconsin-Eau Claire
Instruction Business amp 714 US Bank Development Active Shooter (Situation al $44840 Eau Claire Industry Network Awareness)
Instruction Business amp 727 WESTconsin Credit WestConsin -Threat in the $2 280 00 Dunn Industry Union Workplace-RF New Rich Ells
Pres
ITEM 4D ndash CONTRACTS FOR SERVICES
17
ITEM 5B ndash APPROVAL OF FYrsquo18 BUDGET APPROPRIATION ADJUSTMENTS
State statute requires the district board to approve any modifications to the original adopted budget Projections for FYrsquo18 expenditures have been made and it is anticipated that some amounts could exceed the original budget In order to receive state aid for the expenditures a budget either equal to or in excess of the actual amount expended must be approved by the district board
Suggested Resolution
WHEREAS various resources are expected to exceed the 2017-2018 budgeted levels and
WHEREAS Section 6590(5) Wis Stats provides that changes in budget appropriations may be authorized upon two-thirds (23) vote of the entire membership of the District Board
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that the 2017-2018 budget appropriation be modified as follows
Appropriation Modified Fund Function Resource Change Appropriation
General Instruction $ -320702 $ 33234478 General Instructional Resources $ -924 $ 713822 General Student Services $ -388298 $ 3914411 General General Institutional $ 882186 $ 11525057 General Physical Plant $ -172262 $ 4416944 Special Revenue-Operational State Aids $ 260340 $ 2326397 Special Revenue-Operational Federal Revenue $ 560693 $ 6405437 Special Revenue-Operational Instruction $ 1695601 $ 9390220 Special Revenue-Operational Instructional Resources $ -62237 $ 720 Special Revenue-Operational Student Services $ 193851 $ 1315200 Special Revenue-Operational General Institutional $ -999009 $ 341662 Special Revenue-Operational Physical Plant $ -7173 $ 59656 Capital Projects Instruction $ 832578 $ 3147428 Capital Projects Instructional Resources $ 50058 $ 680058 Capital Projects Student Services $ -1252 $ 6748 Capital Projects General Institutional $ 35491 $ 1381491 Capital Projects Physical Plant $ 649635 $ 5480785 Capital Projects Auxiliary Services $ 38050 $ 38050 Capital Projects Proceeds from Debt $ 1604560 $ 9604560 Debt Service Institutional Revenue $ 40092 $ 105092 Debt Service Auxiliary Services $ 40092 $ 6905092 Enterprise Institutional Revenue $ 128278 $ 3259728 Enterprise Auxiliary Services $ 128278 $ 3388856 Special Revenue-Nonaidable Instruction $ 10177 $ 54777 Special Revenue-Nonaidable Institutional Revenue $ 10177 $ 617277
18
ITEM 5C ndash APPROVAL OF FYrsquo18 PROCUREMENT REPORT Annual Purchasing Review
October 8 2018 Board Meeting
Annual Report of Purchases under $50000 for FYrsquo18
Annually as required in Administrative Rule TCS 605(2)(h) district staff shall prepare a review of all
annual procurements of $50000 or less of similar goods supplies or services from a single vendor to
determine if a more competitive process should be used in succeeding years This review is to be based
on a report containing transaction detail grouped by similar goods supplies and services and a total for
each grouping Since similar items of a common nature are generally purchased from a common vendor
a report of procurements with transaction detail by vendor is sufficient to comply with this requirement
This report should then be totaled to determine if the aggregate by vendor for the transactions is greater
than $50000 Those that total to more than $50000 by vendor should be included in the review to
determine if a more competitive process should be used in the future
In FY18 Chippewa Valley Technical College did not have any suppliers that accumulated to $50000 but
did not receive formal bidding attention (ie not purchased from public contracts cooperative purchasing
agreements or formal bid process etc) Purchases which are exempt include utilities
membershipsdues items purchased for resale items purchased through sole source options rentsleases
financialinsuranceinvestments services or fees or fees paid to other public agencies since these items are
not required to be bid
Comments relating to the FYrsquo18 purchasing review are as follows
Purchases using e-procurement totaled $1421175 in FY18 There were 1685 transactions that
were placed through e-procurement and all with vendors under contract
The purchasing team is involved with departments in purchase planning decisions to proactively
provide for formal competitive bidding to take place in accordance with policy
Purchasing Manager conference calls are held monthly to discuss on-going projects and share
best practices By combining requests for quotes and bids we have been able to get more
favorable pricing
Purchase Summary
A detailed review of FYrsquo18 purchases was conducted during September 2018 of the total purchases made
during fiscal year 2017-2018 Listed below is a summary of that review
Current expenditures $16713635
(supplies and services)
Capital purchases - 9977391
Total Purchases - $26691026
Respectfully submitted
Kirk Moist Director of Finance amp Budgeting
19
- Page 1
-
Valley Listing of Checks Written to Vendors with Check Dates from Page 3 of 4 Technical College 01-SEP-18 to 30-SEP-18 FZRCHKO c71 09282018 11 2353 AM with Check Amounts Greater than or equal to $2 500 PROD
for Bank No 63
Vendor Name Invoice Date Amount
MEP Properties LLC 10396270 27-SEP-18 $616723 Magtech Ammunition Co Inc 10395708 20-SEP-18 $705620
Market Materials LLC 10395308 13-SEP-18 $10239520 10395312 13-SEP-18 $9281 25
Market and Johnson Inc 10395309 13-SEP-18 $22200600
10395310 13-SEP-18 $16644300
Mid-state Technical College 10395702 20-SEP-18 $8044 77 Midway Steel Inc 10394795 13-SEP-18 $2645060
10395115 20-SEP-18 $332000 Mythics 10395313 20-SEP-18 $3035892
NCHERM Group LLC 10395594 27-SEP-18 $500000 Nicolet Area Technical College 10395307 13-SEP-18 $329000
Noregon Systems Inc 10394444 06-SEP-18 $699300 Northcentral Technical College 10395664 20-SEP-18 $671034
Northeast Wisconsin Tech Colle 10395628 20-SEP-18 $303347 Northwoods Indoor Advertising 10395629 20-SEP-18 $495000
Online Computer Library Center 10396163 27-SEP-18 $272673 Park Place Technologies 10394495 06-SEP-18 $1606956
Patterson Dental Company 10394505 06-SEP-18 $381172 Plummer Concrete Inc 10394812 06-SEP-18 $1604430
10395119 06-SEP-18 $448000 River Falls Municipal Utility 10395603 13-SEP-18 $322514 RosettaStone Ltd 10395265 13-SEP-18 $1269500 Rottweiler Hardware LLC 10395377 27-SEP-18 $324000
SOS Architects 10395579 13-SEP-18 $300000 10395581 13-SEP-18 $500000
Samuels Group Inc 10395253 20-SEP-18 $11705691 10395254 20-SEP-18 $2274800
Sassafras Software Inc 10395443 27-SEP-18 $522000 Smooth Transitions LLC 10395786 20-SEP-18 $4468 75
Sodexo Inc amp Affiliates 10396218 27-SEP-18 $259800 Strata Information Group 10395127 13-SEP-18 $3018 75
10395128 13-SEP-18 $637500 SWansons Commercial Flooring 10394973 13-SEP-18 $2566500
10395311 13-SEP-18 $7334475 10395352 13-SEP-18 $283180
TestOut 10395264 20-SEP-18 $1251300 TouchPoint Medical 10394974 06-SEP-18 $2238900
Tracy Strubel LLC 10396371 27-SEP-18 $432500 US Bank 10395872 26-SEP-18 $809824
10395873 26-SEP-18 $607368 10395891 26-SEP-18 $719703
10395900 26-SEP-18 $2023500 10395937 26-SEP-18 $818928
10396057 26-SEP-18 $336325 10396069 26-SEP-18 $18052000
10396070 26-SEP-18 $664725 10396074 26-SEP-18 $796700
10396079 26-SEP-18 $1407000
15
Valley Technical College 09282018 11 2353 AM
Listing of Checks Written to Vendors with Check Dates from 01-SEP-18 to 30-SEP-18
with Check Amounts Greater than or equal to $2 500 for Bank No 63
Vendor Name
US Bank
Univ of Wisconsin - Eau Claire
Univ of Wisconsin - Stout
Valley Builders Hardware Co In Van Ert Electric Co Inc Verizon Wireless Volume One Magazine WQOW Television Wellness IQ Western Technical College Wipfli LLP Wis Higher Education Aids Boar Wolters Kluwer Xcel Energy
Invoice Date
10396094 26-SEP-18 10396107 26-SEP-18
10396118 26-SEP-18 10396134 26-SEP-18
10396139 26-SEP-18
10395228 06-SEP-18
10395785 20-SEP-18
10395461 13-SEP-18
10394802 06-SEP-18 10395390 27-SEP-18
10395780 20-SEP-18 10394921 13-SEP-18
10395415 27-SEP-18 10395375 13-SEP-18
10395620 20-SEP-18 10396285 27-SEP-18
10395770 20-SEP-18 10395662 20-SEP-18
10396140 27-SEP-18
Total
Amount for Checks less than $2500
Amount
$788000 $553155 $482479
$1672072 $11 78310 $435994
$481632 $300000 $281238 $255200
$345363 $272800
$838000 $256000
$274500 $1407500
$1537500 $529000
$8013013
$218771610
$34002469
$2527740 79
Page 4 of 4 FZRCHKO c71 PROD
16
18 - 93018 Page 1 of 1 - Run Date 92818
llilllftbull Company Name Contract Name --Instruction Business amp 726 3M Company 3M - Annual Confined $2 520 00 Dunn Industry SpaceHazwoper
Instruction Business amp 729 Big River Resources Fire Extinguisher Training $76000 Dunn Industry LLC
Technical Business amp 724 Charter Nex Films LOTO Policy Review-TA $700000 Chippewa Assistance Industry
Instruction Business amp 722 Clearwater Care Center CPR Renewal with Online Access $1349 65 Eau Claire Industry
Instruction Business amp 737 Conagra Foods Advanced 1st Aid - Customized $3400 00 Dunn Industry
Instruction Business amp 738 Documation LLC Annual Safety Training $1121 00 Eau Claire Industry
Instruction Business amp 718 Dynamic Fabrication amp Crane Training with Basic Rigging $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 719 Dynamic Fabrication amp Lockout-Tagout Training $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 746 Elk Mound High Schoci CDL Test $15000 Dunn Industry
Instruction Business amp 739 Global Finishing Motivation amp Engagement $80000 Trempealeau Industry Solutions Makeup Session
Instruction Business amp 755 LE Phillips Career Dev Skid Steer Training $57000 Eau Claire Industry Center
Instruction Business amp 744 LE Phillips Career Dev Leadership Training $40000 Eau Claire Industry Center
Instruction Business amp 740 MULTI Transformational Leadership Fall $6635 20 MULTI Industry 2018
Instruction Business amp 730 Phillips-Medisize STEM-Phillips Fire Extinguisher $271000 Dunn Industry Corporation Training - Phi llips location
Instruction Business amp 708 Phillips-Medisize Phillips - GDamp T $3525 00 Dunn Industry Corporation
Instruction Business amp 732 TDKHTI Hazwoper Technician Training $4 560 00 Eau Claire Industry
Technical Business amp 675 University of Cleanroom Lab 2019 $8474 00 Eau Claire Assistance Industry Wisconsin-Eau Claire
Instruction Business amp 714 US Bank Development Active Shooter (Situation al $44840 Eau Claire Industry Network Awareness)
Instruction Business amp 727 WESTconsin Credit WestConsin -Threat in the $2 280 00 Dunn Industry Union Workplace-RF New Rich Ells
Pres
ITEM 4D ndash CONTRACTS FOR SERVICES
17
ITEM 5B ndash APPROVAL OF FYrsquo18 BUDGET APPROPRIATION ADJUSTMENTS
State statute requires the district board to approve any modifications to the original adopted budget Projections for FYrsquo18 expenditures have been made and it is anticipated that some amounts could exceed the original budget In order to receive state aid for the expenditures a budget either equal to or in excess of the actual amount expended must be approved by the district board
Suggested Resolution
WHEREAS various resources are expected to exceed the 2017-2018 budgeted levels and
WHEREAS Section 6590(5) Wis Stats provides that changes in budget appropriations may be authorized upon two-thirds (23) vote of the entire membership of the District Board
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that the 2017-2018 budget appropriation be modified as follows
Appropriation Modified Fund Function Resource Change Appropriation
General Instruction $ -320702 $ 33234478 General Instructional Resources $ -924 $ 713822 General Student Services $ -388298 $ 3914411 General General Institutional $ 882186 $ 11525057 General Physical Plant $ -172262 $ 4416944 Special Revenue-Operational State Aids $ 260340 $ 2326397 Special Revenue-Operational Federal Revenue $ 560693 $ 6405437 Special Revenue-Operational Instruction $ 1695601 $ 9390220 Special Revenue-Operational Instructional Resources $ -62237 $ 720 Special Revenue-Operational Student Services $ 193851 $ 1315200 Special Revenue-Operational General Institutional $ -999009 $ 341662 Special Revenue-Operational Physical Plant $ -7173 $ 59656 Capital Projects Instruction $ 832578 $ 3147428 Capital Projects Instructional Resources $ 50058 $ 680058 Capital Projects Student Services $ -1252 $ 6748 Capital Projects General Institutional $ 35491 $ 1381491 Capital Projects Physical Plant $ 649635 $ 5480785 Capital Projects Auxiliary Services $ 38050 $ 38050 Capital Projects Proceeds from Debt $ 1604560 $ 9604560 Debt Service Institutional Revenue $ 40092 $ 105092 Debt Service Auxiliary Services $ 40092 $ 6905092 Enterprise Institutional Revenue $ 128278 $ 3259728 Enterprise Auxiliary Services $ 128278 $ 3388856 Special Revenue-Nonaidable Instruction $ 10177 $ 54777 Special Revenue-Nonaidable Institutional Revenue $ 10177 $ 617277
18
ITEM 5C ndash APPROVAL OF FYrsquo18 PROCUREMENT REPORT Annual Purchasing Review
October 8 2018 Board Meeting
Annual Report of Purchases under $50000 for FYrsquo18
Annually as required in Administrative Rule TCS 605(2)(h) district staff shall prepare a review of all
annual procurements of $50000 or less of similar goods supplies or services from a single vendor to
determine if a more competitive process should be used in succeeding years This review is to be based
on a report containing transaction detail grouped by similar goods supplies and services and a total for
each grouping Since similar items of a common nature are generally purchased from a common vendor
a report of procurements with transaction detail by vendor is sufficient to comply with this requirement
This report should then be totaled to determine if the aggregate by vendor for the transactions is greater
than $50000 Those that total to more than $50000 by vendor should be included in the review to
determine if a more competitive process should be used in the future
In FY18 Chippewa Valley Technical College did not have any suppliers that accumulated to $50000 but
did not receive formal bidding attention (ie not purchased from public contracts cooperative purchasing
agreements or formal bid process etc) Purchases which are exempt include utilities
membershipsdues items purchased for resale items purchased through sole source options rentsleases
financialinsuranceinvestments services or fees or fees paid to other public agencies since these items are
not required to be bid
Comments relating to the FYrsquo18 purchasing review are as follows
Purchases using e-procurement totaled $1421175 in FY18 There were 1685 transactions that
were placed through e-procurement and all with vendors under contract
The purchasing team is involved with departments in purchase planning decisions to proactively
provide for formal competitive bidding to take place in accordance with policy
Purchasing Manager conference calls are held monthly to discuss on-going projects and share
best practices By combining requests for quotes and bids we have been able to get more
favorable pricing
Purchase Summary
A detailed review of FYrsquo18 purchases was conducted during September 2018 of the total purchases made
during fiscal year 2017-2018 Listed below is a summary of that review
Current expenditures $16713635
(supplies and services)
Capital purchases - 9977391
Total Purchases - $26691026
Respectfully submitted
Kirk Moist Director of Finance amp Budgeting
19
- Page 1
-
Valley Technical College 09282018 11 2353 AM
Listing of Checks Written to Vendors with Check Dates from 01-SEP-18 to 30-SEP-18
with Check Amounts Greater than or equal to $2 500 for Bank No 63
Vendor Name
US Bank
Univ of Wisconsin - Eau Claire
Univ of Wisconsin - Stout
Valley Builders Hardware Co In Van Ert Electric Co Inc Verizon Wireless Volume One Magazine WQOW Television Wellness IQ Western Technical College Wipfli LLP Wis Higher Education Aids Boar Wolters Kluwer Xcel Energy
Invoice Date
10396094 26-SEP-18 10396107 26-SEP-18
10396118 26-SEP-18 10396134 26-SEP-18
10396139 26-SEP-18
10395228 06-SEP-18
10395785 20-SEP-18
10395461 13-SEP-18
10394802 06-SEP-18 10395390 27-SEP-18
10395780 20-SEP-18 10394921 13-SEP-18
10395415 27-SEP-18 10395375 13-SEP-18
10395620 20-SEP-18 10396285 27-SEP-18
10395770 20-SEP-18 10395662 20-SEP-18
10396140 27-SEP-18
Total
Amount for Checks less than $2500
Amount
$788000 $553155 $482479
$1672072 $11 78310 $435994
$481632 $300000 $281238 $255200
$345363 $272800
$838000 $256000
$274500 $1407500
$1537500 $529000
$8013013
$218771610
$34002469
$2527740 79
Page 4 of 4 FZRCHKO c71 PROD
16
18 - 93018 Page 1 of 1 - Run Date 92818
llilllftbull Company Name Contract Name --Instruction Business amp 726 3M Company 3M - Annual Confined $2 520 00 Dunn Industry SpaceHazwoper
Instruction Business amp 729 Big River Resources Fire Extinguisher Training $76000 Dunn Industry LLC
Technical Business amp 724 Charter Nex Films LOTO Policy Review-TA $700000 Chippewa Assistance Industry
Instruction Business amp 722 Clearwater Care Center CPR Renewal with Online Access $1349 65 Eau Claire Industry
Instruction Business amp 737 Conagra Foods Advanced 1st Aid - Customized $3400 00 Dunn Industry
Instruction Business amp 738 Documation LLC Annual Safety Training $1121 00 Eau Claire Industry
Instruction Business amp 718 Dynamic Fabrication amp Crane Training with Basic Rigging $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 719 Dynamic Fabrication amp Lockout-Tagout Training $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 746 Elk Mound High Schoci CDL Test $15000 Dunn Industry
Instruction Business amp 739 Global Finishing Motivation amp Engagement $80000 Trempealeau Industry Solutions Makeup Session
Instruction Business amp 755 LE Phillips Career Dev Skid Steer Training $57000 Eau Claire Industry Center
Instruction Business amp 744 LE Phillips Career Dev Leadership Training $40000 Eau Claire Industry Center
Instruction Business amp 740 MULTI Transformational Leadership Fall $6635 20 MULTI Industry 2018
Instruction Business amp 730 Phillips-Medisize STEM-Phillips Fire Extinguisher $271000 Dunn Industry Corporation Training - Phi llips location
Instruction Business amp 708 Phillips-Medisize Phillips - GDamp T $3525 00 Dunn Industry Corporation
Instruction Business amp 732 TDKHTI Hazwoper Technician Training $4 560 00 Eau Claire Industry
Technical Business amp 675 University of Cleanroom Lab 2019 $8474 00 Eau Claire Assistance Industry Wisconsin-Eau Claire
Instruction Business amp 714 US Bank Development Active Shooter (Situation al $44840 Eau Claire Industry Network Awareness)
Instruction Business amp 727 WESTconsin Credit WestConsin -Threat in the $2 280 00 Dunn Industry Union Workplace-RF New Rich Ells
Pres
ITEM 4D ndash CONTRACTS FOR SERVICES
17
ITEM 5B ndash APPROVAL OF FYrsquo18 BUDGET APPROPRIATION ADJUSTMENTS
State statute requires the district board to approve any modifications to the original adopted budget Projections for FYrsquo18 expenditures have been made and it is anticipated that some amounts could exceed the original budget In order to receive state aid for the expenditures a budget either equal to or in excess of the actual amount expended must be approved by the district board
Suggested Resolution
WHEREAS various resources are expected to exceed the 2017-2018 budgeted levels and
WHEREAS Section 6590(5) Wis Stats provides that changes in budget appropriations may be authorized upon two-thirds (23) vote of the entire membership of the District Board
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that the 2017-2018 budget appropriation be modified as follows
Appropriation Modified Fund Function Resource Change Appropriation
General Instruction $ -320702 $ 33234478 General Instructional Resources $ -924 $ 713822 General Student Services $ -388298 $ 3914411 General General Institutional $ 882186 $ 11525057 General Physical Plant $ -172262 $ 4416944 Special Revenue-Operational State Aids $ 260340 $ 2326397 Special Revenue-Operational Federal Revenue $ 560693 $ 6405437 Special Revenue-Operational Instruction $ 1695601 $ 9390220 Special Revenue-Operational Instructional Resources $ -62237 $ 720 Special Revenue-Operational Student Services $ 193851 $ 1315200 Special Revenue-Operational General Institutional $ -999009 $ 341662 Special Revenue-Operational Physical Plant $ -7173 $ 59656 Capital Projects Instruction $ 832578 $ 3147428 Capital Projects Instructional Resources $ 50058 $ 680058 Capital Projects Student Services $ -1252 $ 6748 Capital Projects General Institutional $ 35491 $ 1381491 Capital Projects Physical Plant $ 649635 $ 5480785 Capital Projects Auxiliary Services $ 38050 $ 38050 Capital Projects Proceeds from Debt $ 1604560 $ 9604560 Debt Service Institutional Revenue $ 40092 $ 105092 Debt Service Auxiliary Services $ 40092 $ 6905092 Enterprise Institutional Revenue $ 128278 $ 3259728 Enterprise Auxiliary Services $ 128278 $ 3388856 Special Revenue-Nonaidable Instruction $ 10177 $ 54777 Special Revenue-Nonaidable Institutional Revenue $ 10177 $ 617277
18
ITEM 5C ndash APPROVAL OF FYrsquo18 PROCUREMENT REPORT Annual Purchasing Review
October 8 2018 Board Meeting
Annual Report of Purchases under $50000 for FYrsquo18
Annually as required in Administrative Rule TCS 605(2)(h) district staff shall prepare a review of all
annual procurements of $50000 or less of similar goods supplies or services from a single vendor to
determine if a more competitive process should be used in succeeding years This review is to be based
on a report containing transaction detail grouped by similar goods supplies and services and a total for
each grouping Since similar items of a common nature are generally purchased from a common vendor
a report of procurements with transaction detail by vendor is sufficient to comply with this requirement
This report should then be totaled to determine if the aggregate by vendor for the transactions is greater
than $50000 Those that total to more than $50000 by vendor should be included in the review to
determine if a more competitive process should be used in the future
In FY18 Chippewa Valley Technical College did not have any suppliers that accumulated to $50000 but
did not receive formal bidding attention (ie not purchased from public contracts cooperative purchasing
agreements or formal bid process etc) Purchases which are exempt include utilities
membershipsdues items purchased for resale items purchased through sole source options rentsleases
financialinsuranceinvestments services or fees or fees paid to other public agencies since these items are
not required to be bid
Comments relating to the FYrsquo18 purchasing review are as follows
Purchases using e-procurement totaled $1421175 in FY18 There were 1685 transactions that
were placed through e-procurement and all with vendors under contract
The purchasing team is involved with departments in purchase planning decisions to proactively
provide for formal competitive bidding to take place in accordance with policy
Purchasing Manager conference calls are held monthly to discuss on-going projects and share
best practices By combining requests for quotes and bids we have been able to get more
favorable pricing
Purchase Summary
A detailed review of FYrsquo18 purchases was conducted during September 2018 of the total purchases made
during fiscal year 2017-2018 Listed below is a summary of that review
Current expenditures $16713635
(supplies and services)
Capital purchases - 9977391
Total Purchases - $26691026
Respectfully submitted
Kirk Moist Director of Finance amp Budgeting
19
- Page 1
-
18 - 93018 Page 1 of 1 - Run Date 92818
llilllftbull Company Name Contract Name --Instruction Business amp 726 3M Company 3M - Annual Confined $2 520 00 Dunn Industry SpaceHazwoper
Instruction Business amp 729 Big River Resources Fire Extinguisher Training $76000 Dunn Industry LLC
Technical Business amp 724 Charter Nex Films LOTO Policy Review-TA $700000 Chippewa Assistance Industry
Instruction Business amp 722 Clearwater Care Center CPR Renewal with Online Access $1349 65 Eau Claire Industry
Instruction Business amp 737 Conagra Foods Advanced 1st Aid - Customized $3400 00 Dunn Industry
Instruction Business amp 738 Documation LLC Annual Safety Training $1121 00 Eau Claire Industry
Instruction Business amp 718 Dynamic Fabrication amp Crane Training with Basic Rigging $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 719 Dynamic Fabrication amp Lockout-Tagout Training $38000 Eau Claire Industry Finishing LLC
Instruction Business amp 746 Elk Mound High Schoci CDL Test $15000 Dunn Industry
Instruction Business amp 739 Global Finishing Motivation amp Engagement $80000 Trempealeau Industry Solutions Makeup Session
Instruction Business amp 755 LE Phillips Career Dev Skid Steer Training $57000 Eau Claire Industry Center
Instruction Business amp 744 LE Phillips Career Dev Leadership Training $40000 Eau Claire Industry Center
Instruction Business amp 740 MULTI Transformational Leadership Fall $6635 20 MULTI Industry 2018
Instruction Business amp 730 Phillips-Medisize STEM-Phillips Fire Extinguisher $271000 Dunn Industry Corporation Training - Phi llips location
Instruction Business amp 708 Phillips-Medisize Phillips - GDamp T $3525 00 Dunn Industry Corporation
Instruction Business amp 732 TDKHTI Hazwoper Technician Training $4 560 00 Eau Claire Industry
Technical Business amp 675 University of Cleanroom Lab 2019 $8474 00 Eau Claire Assistance Industry Wisconsin-Eau Claire
Instruction Business amp 714 US Bank Development Active Shooter (Situation al $44840 Eau Claire Industry Network Awareness)
Instruction Business amp 727 WESTconsin Credit WestConsin -Threat in the $2 280 00 Dunn Industry Union Workplace-RF New Rich Ells
Pres
ITEM 4D ndash CONTRACTS FOR SERVICES
17
ITEM 5B ndash APPROVAL OF FYrsquo18 BUDGET APPROPRIATION ADJUSTMENTS
State statute requires the district board to approve any modifications to the original adopted budget Projections for FYrsquo18 expenditures have been made and it is anticipated that some amounts could exceed the original budget In order to receive state aid for the expenditures a budget either equal to or in excess of the actual amount expended must be approved by the district board
Suggested Resolution
WHEREAS various resources are expected to exceed the 2017-2018 budgeted levels and
WHEREAS Section 6590(5) Wis Stats provides that changes in budget appropriations may be authorized upon two-thirds (23) vote of the entire membership of the District Board
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that the 2017-2018 budget appropriation be modified as follows
Appropriation Modified Fund Function Resource Change Appropriation
General Instruction $ -320702 $ 33234478 General Instructional Resources $ -924 $ 713822 General Student Services $ -388298 $ 3914411 General General Institutional $ 882186 $ 11525057 General Physical Plant $ -172262 $ 4416944 Special Revenue-Operational State Aids $ 260340 $ 2326397 Special Revenue-Operational Federal Revenue $ 560693 $ 6405437 Special Revenue-Operational Instruction $ 1695601 $ 9390220 Special Revenue-Operational Instructional Resources $ -62237 $ 720 Special Revenue-Operational Student Services $ 193851 $ 1315200 Special Revenue-Operational General Institutional $ -999009 $ 341662 Special Revenue-Operational Physical Plant $ -7173 $ 59656 Capital Projects Instruction $ 832578 $ 3147428 Capital Projects Instructional Resources $ 50058 $ 680058 Capital Projects Student Services $ -1252 $ 6748 Capital Projects General Institutional $ 35491 $ 1381491 Capital Projects Physical Plant $ 649635 $ 5480785 Capital Projects Auxiliary Services $ 38050 $ 38050 Capital Projects Proceeds from Debt $ 1604560 $ 9604560 Debt Service Institutional Revenue $ 40092 $ 105092 Debt Service Auxiliary Services $ 40092 $ 6905092 Enterprise Institutional Revenue $ 128278 $ 3259728 Enterprise Auxiliary Services $ 128278 $ 3388856 Special Revenue-Nonaidable Instruction $ 10177 $ 54777 Special Revenue-Nonaidable Institutional Revenue $ 10177 $ 617277
18
ITEM 5C ndash APPROVAL OF FYrsquo18 PROCUREMENT REPORT Annual Purchasing Review
October 8 2018 Board Meeting
Annual Report of Purchases under $50000 for FYrsquo18
Annually as required in Administrative Rule TCS 605(2)(h) district staff shall prepare a review of all
annual procurements of $50000 or less of similar goods supplies or services from a single vendor to
determine if a more competitive process should be used in succeeding years This review is to be based
on a report containing transaction detail grouped by similar goods supplies and services and a total for
each grouping Since similar items of a common nature are generally purchased from a common vendor
a report of procurements with transaction detail by vendor is sufficient to comply with this requirement
This report should then be totaled to determine if the aggregate by vendor for the transactions is greater
than $50000 Those that total to more than $50000 by vendor should be included in the review to
determine if a more competitive process should be used in the future
In FY18 Chippewa Valley Technical College did not have any suppliers that accumulated to $50000 but
did not receive formal bidding attention (ie not purchased from public contracts cooperative purchasing
agreements or formal bid process etc) Purchases which are exempt include utilities
membershipsdues items purchased for resale items purchased through sole source options rentsleases
financialinsuranceinvestments services or fees or fees paid to other public agencies since these items are
not required to be bid
Comments relating to the FYrsquo18 purchasing review are as follows
Purchases using e-procurement totaled $1421175 in FY18 There were 1685 transactions that
were placed through e-procurement and all with vendors under contract
The purchasing team is involved with departments in purchase planning decisions to proactively
provide for formal competitive bidding to take place in accordance with policy
Purchasing Manager conference calls are held monthly to discuss on-going projects and share
best practices By combining requests for quotes and bids we have been able to get more
favorable pricing
Purchase Summary
A detailed review of FYrsquo18 purchases was conducted during September 2018 of the total purchases made
during fiscal year 2017-2018 Listed below is a summary of that review
Current expenditures $16713635
(supplies and services)
Capital purchases - 9977391
Total Purchases - $26691026
Respectfully submitted
Kirk Moist Director of Finance amp Budgeting
19
- Page 1
-
ITEM 5B ndash APPROVAL OF FYrsquo18 BUDGET APPROPRIATION ADJUSTMENTS
State statute requires the district board to approve any modifications to the original adopted budget Projections for FYrsquo18 expenditures have been made and it is anticipated that some amounts could exceed the original budget In order to receive state aid for the expenditures a budget either equal to or in excess of the actual amount expended must be approved by the district board
Suggested Resolution
WHEREAS various resources are expected to exceed the 2017-2018 budgeted levels and
WHEREAS Section 6590(5) Wis Stats provides that changes in budget appropriations may be authorized upon two-thirds (23) vote of the entire membership of the District Board
THEREFORE BE IT RESOLVED by the Chippewa Valley Technical College District Board that the 2017-2018 budget appropriation be modified as follows
Appropriation Modified Fund Function Resource Change Appropriation
General Instruction $ -320702 $ 33234478 General Instructional Resources $ -924 $ 713822 General Student Services $ -388298 $ 3914411 General General Institutional $ 882186 $ 11525057 General Physical Plant $ -172262 $ 4416944 Special Revenue-Operational State Aids $ 260340 $ 2326397 Special Revenue-Operational Federal Revenue $ 560693 $ 6405437 Special Revenue-Operational Instruction $ 1695601 $ 9390220 Special Revenue-Operational Instructional Resources $ -62237 $ 720 Special Revenue-Operational Student Services $ 193851 $ 1315200 Special Revenue-Operational General Institutional $ -999009 $ 341662 Special Revenue-Operational Physical Plant $ -7173 $ 59656 Capital Projects Instruction $ 832578 $ 3147428 Capital Projects Instructional Resources $ 50058 $ 680058 Capital Projects Student Services $ -1252 $ 6748 Capital Projects General Institutional $ 35491 $ 1381491 Capital Projects Physical Plant $ 649635 $ 5480785 Capital Projects Auxiliary Services $ 38050 $ 38050 Capital Projects Proceeds from Debt $ 1604560 $ 9604560 Debt Service Institutional Revenue $ 40092 $ 105092 Debt Service Auxiliary Services $ 40092 $ 6905092 Enterprise Institutional Revenue $ 128278 $ 3259728 Enterprise Auxiliary Services $ 128278 $ 3388856 Special Revenue-Nonaidable Instruction $ 10177 $ 54777 Special Revenue-Nonaidable Institutional Revenue $ 10177 $ 617277
18
ITEM 5C ndash APPROVAL OF FYrsquo18 PROCUREMENT REPORT Annual Purchasing Review
October 8 2018 Board Meeting
Annual Report of Purchases under $50000 for FYrsquo18
Annually as required in Administrative Rule TCS 605(2)(h) district staff shall prepare a review of all
annual procurements of $50000 or less of similar goods supplies or services from a single vendor to
determine if a more competitive process should be used in succeeding years This review is to be based
on a report containing transaction detail grouped by similar goods supplies and services and a total for
each grouping Since similar items of a common nature are generally purchased from a common vendor
a report of procurements with transaction detail by vendor is sufficient to comply with this requirement
This report should then be totaled to determine if the aggregate by vendor for the transactions is greater
than $50000 Those that total to more than $50000 by vendor should be included in the review to
determine if a more competitive process should be used in the future
In FY18 Chippewa Valley Technical College did not have any suppliers that accumulated to $50000 but
did not receive formal bidding attention (ie not purchased from public contracts cooperative purchasing
agreements or formal bid process etc) Purchases which are exempt include utilities
membershipsdues items purchased for resale items purchased through sole source options rentsleases
financialinsuranceinvestments services or fees or fees paid to other public agencies since these items are
not required to be bid
Comments relating to the FYrsquo18 purchasing review are as follows
Purchases using e-procurement totaled $1421175 in FY18 There were 1685 transactions that
were placed through e-procurement and all with vendors under contract
The purchasing team is involved with departments in purchase planning decisions to proactively
provide for formal competitive bidding to take place in accordance with policy
Purchasing Manager conference calls are held monthly to discuss on-going projects and share
best practices By combining requests for quotes and bids we have been able to get more
favorable pricing
Purchase Summary
A detailed review of FYrsquo18 purchases was conducted during September 2018 of the total purchases made
during fiscal year 2017-2018 Listed below is a summary of that review
Current expenditures $16713635
(supplies and services)
Capital purchases - 9977391
Total Purchases - $26691026
Respectfully submitted
Kirk Moist Director of Finance amp Budgeting
19
- Page 1
-
ITEM 5C ndash APPROVAL OF FYrsquo18 PROCUREMENT REPORT Annual Purchasing Review
October 8 2018 Board Meeting
Annual Report of Purchases under $50000 for FYrsquo18
Annually as required in Administrative Rule TCS 605(2)(h) district staff shall prepare a review of all
annual procurements of $50000 or less of similar goods supplies or services from a single vendor to
determine if a more competitive process should be used in succeeding years This review is to be based
on a report containing transaction detail grouped by similar goods supplies and services and a total for
each grouping Since similar items of a common nature are generally purchased from a common vendor
a report of procurements with transaction detail by vendor is sufficient to comply with this requirement
This report should then be totaled to determine if the aggregate by vendor for the transactions is greater
than $50000 Those that total to more than $50000 by vendor should be included in the review to
determine if a more competitive process should be used in the future
In FY18 Chippewa Valley Technical College did not have any suppliers that accumulated to $50000 but
did not receive formal bidding attention (ie not purchased from public contracts cooperative purchasing
agreements or formal bid process etc) Purchases which are exempt include utilities
membershipsdues items purchased for resale items purchased through sole source options rentsleases
financialinsuranceinvestments services or fees or fees paid to other public agencies since these items are
not required to be bid
Comments relating to the FYrsquo18 purchasing review are as follows
Purchases using e-procurement totaled $1421175 in FY18 There were 1685 transactions that
were placed through e-procurement and all with vendors under contract
The purchasing team is involved with departments in purchase planning decisions to proactively
provide for formal competitive bidding to take place in accordance with policy
Purchasing Manager conference calls are held monthly to discuss on-going projects and share
best practices By combining requests for quotes and bids we have been able to get more
favorable pricing
Purchase Summary
A detailed review of FYrsquo18 purchases was conducted during September 2018 of the total purchases made
during fiscal year 2017-2018 Listed below is a summary of that review
Current expenditures $16713635
(supplies and services)
Capital purchases - 9977391
Total Purchases - $26691026
Respectfully submitted
Kirk Moist Director of Finance amp Budgeting
19
- Page 1
-