DAAD-Seminar 19/07/2012

Erasmus centralised actions and the Application results 2012

Gilles GERVAIS, EACEA

Outline of the presentation

• Introduction: the Agency in the context of the Life-Long Learning Programme (LLP)

• Part 1: Erasmus centralised actions (2012)

• Part 2: Erasmus centralised actions application results/trends and

Executive Agency – programme portfolio

About 400 EACEA staff for the management of these programmes

The structure of the LLP

The Lifelong Learning Programme (LLP)

Jean Monnet Programme3 key activities – Jean Monnet Action; European Institutions; European

Associations

Transversal Programme

4 key activities –Policy Cooperation; Languages; ICT; Disseminationresults (valorisation)

Grundtvig

Adult education

Leonardo daVinciErasmus

Higher education & advanced training

Comenius

School education

Jean Monnet Programme3 key activities Jean Monnet Action;

Transversal Programme

4 key activities – Policy Cooperation; Languages; ICT; Dissemination and exploitation of results (valorisation)

Grundtvig

Adult education

Leonardo daVinci

Vocational education and training

Erasmus

Higher education & advanced training

Comenius

School education

Comenius

School education

The Executive AgencyPartners with complementary roles

Policy Programme implementation

• Policy documents

• Programme definition

• Priorities

• Committees

• Impact analysis

• Management of decentralised actions via National Agencies

• Management of centralised actions

• Calls, selection, contracts

• Monitoring, acceptance, payments

• Clustering & dissemination

• Results & feedback

• Centre for Programme management

• ~400 staff

• Based in Brussels

• Managed by EC officials

Directorates A & B

Policy and Programmes

European

Commission

The management of the Erasmus programme

MOBILITY

Centralised Actions and Decentralised Actions

• Erasmus Multilateral Projects:

→ 5 “Priorities”

• Erasmus Academic Networks

• Erasmus Accompanying Measures

• Student mobility (incl. placements abroad)

• Erasmus intensive language courses

• Staff mobility (e.g. teaching assignments abroad)

• Intensive Programmes

• Preparatory visits and others

COOPERATION PROJECTS

The Agency’s core tasks in the framework of the implementation of the LLP

Managing the complete project cycle

Multilateral projectsDissemination

of outputsCooperation of HE

Institutions and

relevant stakeholders

Innovation

Applying

European policy

framework5

specific priorities

Erasmus Multilateral Projects

Encourage trans-national cooperation between HEI or with other relevant stakeholders in strategically important fields:

Priority Cooperation between higher education institutions (HEI) and enterprises

Priority Cooperation between higher education institutions (HEI) and enterprises

Priority Social dimension of higher education

Priority Social dimension of higher education

Priority Mobility strategies and removal of barriers to mobility in higher education

Priority Mobility strategies and removal of barriers to mobility in higher education

Priority Support to the modernisation agenda of higher education

Priority Support to the modernisation agenda of higher education

Priority Fostering the excellence and innovation in higher education

Priority Fostering the excellence and innovation in higher education

Cooperation between higher education institutions (HEI) and enterprises (ECUE)

IssuesNew approaches, new methods, new tools, mobile

devices, social networks, etc. • Are companies prepared for this? • Are Universities preparing their students for

this reality? • Are Universities and Enterprises working

together for this purpose?

Cooperation between higher education institutions and enterprises (ECUE)

• Examples• Deals with creating and testing crucial new

teaching/training materials and curricula for a specific economical sector (automotive dealer);

• Develop cooperation and knowledge exchange between enterprises (improving dealer training) and HEIs (improving teaching)s (mostly SMEs) and for HEI sales students;

• Explore Marketing and its relation with Innovation.

Social dimension of higher education

Issue

Access to Higher education to non traditional learners

Social dimension of higher education

• Examples Validation of Prior Learning, to a practical

strategy for social inclusion of underrepresented and non-traditional target groups in higher education (HE).

Develop a practical methodology for opening HE to any learner, regardless of background

Mobility strategies and removal of barriers to mobility in higher education (ESMO)

Issue

Analyse and tackle barriers to mobility

Mobility strategies and removal of barriers to mobility in higher education (ESMO)

• Example A Study that will help to increase

understanding of information at national and regional level of Erasmus figures and on transnational mobility and employability patterns, analyse obstacles to mobility and identify which elements could be improved to enhance future opportunities.

Support to the modernisation agenda of higher education

IssuesImproving strategic leadership

within higher education institutions

Support Curricular reform

Support to the modernisation agenda of higher education

• Examples Strategic Leadership Developing strategies for connecting the three main quality

spheres: teachers, students and quality managers. It will use newly developed tools and models which support reflection, discussion and innovation in quality practice at these three levels.

Curriculum reform Bachelor/Master/Doctorate; the need for highly-qualified

professionals in the field of Nuclear Security by successfully developing and implementing a full-time and part-time study programmes.

Accompanying MeasuresShorter action

(1 year) Relevance to

Modernisation

Agenda of HE

Contribute to

dissemination of projects results

Synergies

between actions

Enhancing

implementation

of Erasmus mobility

18

Accompanying Measures (EAM)

Issues:

Implement activities concerning transversal policies

Enhance the implementation of Erasmus mobility

Accompanying Measures (EAM)

Example

How enhance the social awareness of Erasmus students and promote cultural diversity among the local communities?

21

Academic NetworksCommon platform

for sharing

knowledge

Exchange of

information/

methodologies and dissemin

ating good

practices

Producing and

promoting

creativity and

innovation

Erasmus Academic Networks (ENW)

Issues• Sharing knowledge

• Discussing methodologies

• Disseminating good practice

Erasmus Academic Networks (ENW)

Example Look at the role of Higher education in

response to a professional body with changing demands in sector of humanitarian action.

Basic features and requirements for applications

Erasmus Centralised Actions

Maximum EU Grant

(75% of total project

costs)

Minimum/

Maximum project

duration

Minimum number of partner organisations

Multilateral projects

400.000 €

Min: 2 yearsMax: 3 years

3 institutions from at least 3 LLP countries (of which at least one must be an EU member state) Knowledge alliance = 2 years

Multilateral networks

600.000 €Min and max: 3 years

Minimum 25 partners from 25 countries

Accompanying Measures 150.000 €

Min and max:

1 year

One or several institutions from LLP countries

Who can apply ?

 Action Type of applicant organisations

Erasmus multilateral projects

-Higher education institutions holding a full duration Erasmus University Charter

-Enterprises (in particular SMEs), professional organisations, chambers of commerce, social partners and local/regional/national bodies

-Associations and other relevant organisations active in relation to higher education

Erasmus multilateral networks

-Higher education institutions holding a full duration Erasmus University Charter

-Public bodies, enterprises, associations and other relevant organisations active in relation to higher education

Erasmus accompanying measures

-Higher education institutions holding a full duration Erasmus University Charter

-Associations, networks or consortia of higher education institutions and other relevant organisations active in relation to higher education

How to apply ?

A. Identification of the applicant and other organisations participating in the project

B. Description of the project

B.1 Summary of the project

B.2 Lifelong Learning Programme Objectives and Priorities addressed

B.3 Dates and languages

B.4 Summary budget

e-application Form 2013

Detailed descriptions:

C. Organisations and activities

D. Description of the project

E. Impact, dissemination and exploitation, sustainability

F. Action or programme specific information

G. Workplan and workpackages

Third country participation (optional)

List of Associated Partners (optional)

Declaration of Honour

Legal Entity Form

Budget tables

Attachments

Submission deadline:

LLP award criteria

1. Relevance2. Quality of the work programme 3. Innovative character4. Quality of the Consortium5. European added value6. The cost-benefit ratio7. Impact8. Quality of the Valorisation plan (dissemination and exploitation of results)9. Participation of organisations from third

countries

28

Relevance Your needs analysis must be robust:

thorough, clear and up-to-date

You must show how your proposal builds on previous EU-funded work in the field

29

InnovationA proposal can present:

Innovative products Innovative processes (including project management)

In both cases, you must clearly demonstrate that there is real added value for the project

30

Quality of the consortiumYou must show that you have put together an effective consortium:

All partners should make an active and identifiable contribution to the project

You must demonstrate what each partner brings to the project (e.g. in terms of expertise, complementarity, etc.)

31

Success FactorsA strong proposal is:

• Coherent (issues, solutions, target groups, activities, budget)

• Evidence-based (needs analysis, state of the art)

• Clear (objectives, solutions, outputs)

• Rigorous in its planning (what activities, when, for how long, and with what resources)

• Explicit (no information should be taken for granted, if it is not in your proposal it cannot be taken into account)

• Circumscribed (your proposal should focus on a specific issue)

3232

Preparing a proposal:a coordinator’s experience

1. What were the main steps in putting together your Erasmus proposal?

2. What challenges did you encounter?

3. How did you ensure that the award criteria were properly addressed?

4. How much time did you need?

5. What’s your top tip for submitting an application?

Part 2

Erasmus Call for proposal results and Trends

Erasmus proposals selection

Selection of projects for the Call 2012250 applications have been submitted

from 33 participating countries

Call 2013 will be launched by September2012

34EACEA - Lifelong Learning Programme

Call 2012: Received vs Selected applications

Priorities Received Selected

MULTILATERAL 201 43Cooperation HE-Enterprises 67 12

Mobility strategies 19 7Social dimension 20 5

Excellence and innovation 32 4Curriculum reform 55 10Funding reform 1 1

Governance reform 7 4ENW 26 8EAM 2 » 5

Total 250 56

DE Coordinators : 15 Proposals

Priorities N°

Support to Modernisation: Curriculum Reform (EMCR)

4

Cooperation University-Enterprise (ECUE) 4

Fostering Excellence and Innovation (FEXI) 0

Mobility strategies and removal of barriers to mobility (ESMO)

3

Academic Networks (ENW) 3

Accompaniyng Measures (EAM) 1

Call 2012 Received applications

AT BE BG CH CY CZ DE DK EE ES FI FR GR HR HU IE IS IT LI LT LU LV MK MT NL NO PL PT RO RS SE SI SK TR UK0

10

20

30

40

50

60

70

80

90

100

110

120

130

140

150

Erasmus Call 2012: Number of applications received per country participation (coordinators and partners)

Coordination Participation

Call 2012 Selected applications

AT BE BG CH CY CZ DE DK EE ES FI FR GR HR HU IE IS IT LI LT LU LV MK MT NL NO PL PT RO RS SE SI SK TR UK05101520253035404550556065707580

Number of applications Selected per country participation (coordinators and partners)

Coordination Participation

PRIORITIES Received

Support to Modernisation Agenda 4+18Cooperation University-Enterprise (ECUE)

4+21

Fostering Excellence and Innovation in Higher Education (FEXI)

0+8

Mobility strategies and removal of barriers to mobility (ESMO)

3+9

Social Dimension of Higher Education (ESIN)

0+8

Academic Networks (ENW) 3+26Accompaniyng Measures (EAM) 1+7

DE Participation /proposals Call 2012/Coord + Part

Selected

1+50+3

0+4

1+4

0+3

2+8

0+4

Call 2012 DE Partners Major participations

European Association for Quality Assurance in Higher Education

Freie Universität BerlinHannover Medical School

Ruprecht-Karls-University HeidelbergTechnical University of Berlin

Technische Universität DresdenUniversity of Applied Sciences Hamburg

University of Applied Sciences EberswaldeUniversity of Applied Sciences Mainz

Universität Duisburg-EssenUniversity of Cologne

Erasmus selection results 2007-2012

12.5

37.5

62.5

87.5

112.5

137.5

162.5

187.5

212.5

237.5

42

Multilateral Networks Accomp. Measures

2007 50 8 6

2008 43 14 4

2009 43 13 6

2010 50 8 8

2011 54 8 7

2012 43 8 5

5

15

25

35

45

55

N° of Erasmus applications selected Evolution 2007-2012 per action

2007

2008

2009

2010

2011

2012

CDs – Trends Subject areas 2007-2011

Medical and health sciences

Management and administration

Humanities (languages, law, sociology, history)

Sustainable development, spatial policy, transports, urban safety

Engineering, hard and applied sciences

Communication, ICT, e-learning

Social work, Youth, teacher training

Architecture, Arts, Music

Networks – Trends Subject areas 2007-2011

Engineering, hard and applied sciences

Humanities (languages, law, psychology, history)

Architecture, Arts and Music

Medicine and health sciences

Sustainable development, consumer behaviour

Mobility, skills, entrepreneurship

Land, agriculture, food, aquaculture, Fisheries

Higher education reforms

European and integration studies

Inclusive learning

Innovation, Research and Regional Development

Management and Administration

Further information on LLP / Erasmus centralised programme

• Life-Long Learning Programme (LLP) of the EU– http://ec.europa.eu/education/lifelong-learning-programme/doc78_en.htm– http://eacea.ec.europa.eu/llp/about_llp/about_llp_en.php

• Erasmus centralised programme and multilateral actions– http://ec.europa.eu/education/erasmus/doc1071_en.htm – http://eacea.ec.europa.eu/llp/erasmus/erasmus_multilateral_projects_en.php

• Compendia of funded Erasmus projects 2007-2011 – http://eacea.ec.europa.eu/llp/results_projects/project_compendia_en.php

• Public reports of funded Erasmus projects- http://eacea.ec.europa.eu/llp/project_reports/project_reports_erasmus_en.php

• Erasmus/Jean Monnet InfoKits– http://eacea.ec.europa.eu/llp/tools/infokits_en.php

• LLP Info Days 2012– http://eacea.ec.europa.eu/llp/events/infodays_2012/infoday_llp_2012_en.php

(presentations and recordings)

Thank you for your attention !

Gilles GERVAIS

Project Adviser

Education, Audiovisual and Culture Executive Agency

Unit Erasmus/Jean Monnet Contacts for further questions:

EACEA-ERA-MULTILATERAL@ec.europa.eu

EACEA-ERA-NETWORKS@ec.europa.eu

EACEA-ERA-ACCOMPANYING@ec.europa.eu