danris-x training why, when, how?! september 29, 2011 office of program planning and evaluation...
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DANRIS-X TrainingWhy, When, How?!
September 29, 2011
Office of Program Planning and Evaluation&
Academic Personnel Unit
Desired Outcomes• Understanding of the DANRIS-X components and their linkages
• Understanding of the uses of DANRIS-X data
• Understanding of the DANRIS-X reporting calendar
• Understanding of the Academic Annual Evaluation DANRIS-X retrieval
• Understanding how to define and report outcomes
• Awareness of available DANRIS-X Help resources
AgendaWelcome and introductions
Overview PowerPoint presentation
Review the application
Wrap-up/Meeting evaluation
Why do we have DANRIS-X?• Decrease duplicative effort; link current
systems
• Provide accountability to stakeholders (local, county, state, and federal governments and the general public)
• Document programmatic outcomes/impacts more fully
• Document that all CE programs comply with USDA non-discrimination policy
FederalPlan of Work &Annual Report
CE Advisor PR,
Annual Evaluation
Taxonomy & Personnel
System
Linking Our SystemsCRIS
Reporting AES Faculty
DANRIS-XAnnual Plan
CE Specialists
DANRIS-XAnnual ReportCE Specialists
DANRIS-XAnnual Plan
CE Advisors
DANRIS-XAnnual ReportCE Advisors
DANRIS-XCASA
CE Advisors
OtherReports
Grant Tracking System
CE Advisors
Academic ProfileCE Academics
How ANR Administration Uses DANRIS-X Data
• Federal Plan of Work and Annual Report
• ANR Program Planning/Resource Allocation
• Legislative/External/Internal Requests
UNIVERSITY OF CALIFORNIADIVISION OF AGRICULTURE AND
NATURAL RESOURCES
FY 2012-2016Combined Research and Extension Federal Plan
Agricultural Experiment Stationand Cooperative Extension
Submitted April 1, 2011Approved May 26, 2011
UNIVERSITY OF CALIFORNIADIVISION OF AGRICULTURE AND
NATURAL RESOURCES
2010 Combined Research and ExtensionFederal Annual Report
Agricultural Experiment Stationand Cooperative Extension
Submitted April 1, 2011Approved May 26, 2011
How USDA NIFA Uses Our Reporting Info.
• Demonstrate Accountability
• Secure Funding / Budget Cycle
• Policy Making
• Generate Public Support
0
50
100
150
200
250
FTE
NR andEnviron
Plants andsystems
Animals andsystems
Ag, NR andbiol eng
Food/nonfood prods
Econ, mktsand policy
Human nut,food safety,
health
Families,youth,
communi.
Prog/projsuppt,admin,comm
CD AdminFTE
Topic
ANR Academic FTE by Topic
Advisors
Specialists
AES faculty
How Advisors can use DANRIS-X data• Program Development
– Captures logic model information: situation, participation, activities, outputs, outcomes and impacts
• Accountability– Document providing services/results and compliance with non-
discrimination policy
• Merit and Promotion process (Optional)– Use the Annual Evaluation Retrieval – Record information for Program Review Dossier
• Taxonomy & Personnel System (TSP) – NEW!– Network using the database search
Academic Annual Evaluation Retrieval
• Data retrieved from DANRIS-X Plan, Report & CASA
• 1 Retrieval for parts of Sections A, B & C
• Available as Word document to download
• Access on the Program Review webpage or in the DANRIS-X application
• Upload to on-line to the Program Review webpage
DANRIS-X Calendar
Based on federal fiscal year: FY 2011 = Oct 1, 2010 – Sept 30, 2011
Oct 17, 2011 FY 2011 Report and CASA CLOSESOct 21, 2011 FY 2012 Report and CASA OPENS
Oct 21, 2011 Annual Evaluation Retrieval AVAILABLE
Nov 14, 2011 CD CASA Reports DUE
Jan 12, 2012 FY 2013 Plan OPEN Mar 12, 2012 FY 2013 Plan CLOSES
Advisors’ 3 Modules
• CASA
• Annual Plan
• Annual Report
CASA (Contacts And Self Assessment)
• Clientele groups definitions
• Actual contacts
• Outreach methods
• Outreach accomplishments
Advisor Annual Plan– County FTE allocation– ANR Issue/Knowledge Area FTE– Projects/Programs
• Situation Statements• Clientele• Commodities• Methods• Anticipated Outcomes• Multi-state Activities
Advisor Annual ReportProjects/Programs:
– Exten./Res./Creat. Activities
– Actual Outcomes– Publications– Grant Support– Multi state Activities
Individual Information (optional):
– University/Public Service– Professional Competence– Annual Evaluation Narratives
Emphases on Results• Quantification of activities/products – Outputs
• Quantification of accomplishments – Outcomes
• Documentation of longer-term effects - Impacts
Activities/Outputs: What did you deliver?
• Direct Extension Methods– Classes, Workshops, Field Days…
• Indirect Extension Methods– Newsletter, Websites, Radio Programs…
• Research and Creative Activity Methods– Basic/Applied Research, Videos, Curricula…
• Publications
Outcomes: How was the group/area affected?
• Learning Outcomes ~ short-term changes– Knowledge– Attitude– Skill
• Action Outcomes ~ medium-term changes– Behavior/Practice
• Condition Outcomes (Impacts) ~ long-term changes – Social/Health– Economic– Environmental
Steps for Defining an Outcome
• What?
• Who?
• Quantification?
Knowledge Outcome:
• 1388 child care staff and parents of preschool children gained knowledge on packing safe and healthy brown bag lunches for preschool children
Behavior Outcome:
• 175 rice farmers and pest control advisers developed weed management programs that rotate modes of action on at least 50% of the total acreage to minimize herbicide resistance development.
Economic Outcome/Impact:
• Pistachio owner/operators, with orchards covering 50,000 acres, have begun to utilize mechanical pruning instead of labor-based cultural practices, which reduced their management costs from $200 per acre to about $50.
Program Action: Logic Model
PlanSituation
Statement:
Identify Problem or Need
Report Grants:
InvestStaff,
Volunteers, Money,
Materials, Knowledge
ReportActivities & Publications:
DeliverProducts
or Services
Report Outcomes:
Change inProgram
Participants
Report Outcomes:
Change to Population
or Area
Inputs Methods
Outcomes
ImpactsSituation Learning & Behavior
Resources• People
– Christopher Hanson: (510) 987-0628 or [email protected]
– Katherine Webb-Martinez: (510) 987-0029 or [email protected]
– David White: (530) 752-8496 or [email protected] (For CASA content/policy only)
• Websites– http://ucanr.org/danris-x – http://ucanr.org/sites/CEprogramevaluation/– https://ucanr.org/portal/taxonomy/
The End…
•Questions?
•Comments?