December 2013 LCCU Meeting

• We’ll answers members’ questions:– How do you format Word documents, including

paragraphs, headers & footers, quotes, lists, images?– What are the relative advantages of tablets vs.

laptop computers?– How do you reinstall the Windows operating system

if you don’t have the disc and how do you find the Windows Product Key?

December 2013 LCCU MeetingFormatting Word Documents

• Resources in Word 2010 Help:– Help, Formatting – Help, Headers, footers and page numbers – Help, Browse Word 2010 Suppport, See all.

Style Basics in Word

• Microsoft Office Training Videos –check all versions of Office

• Add graphics and keep them where you want them

• Text for examples is from www.lipsum.com.

December 2013 LCCU MeetingFormatting Word Documents

• Formatting words:– For new text - set options under Font tab and type words.– For existing text – select text, then select Font option.– Set default font - Home tab, Font Dialog Box Launcher,

Font, select options and “Set as default”.– Set Automatic Formatting on/off - File, Options,

Proofing tab, Autocorrect options button, “Autocorrect” and “Autoformat as you type” tabs.

December 2013 LCCU MeetingFormatting Word Documents

• Formatting paragraphs:– Use Styles to set line spacing and space between

paragraphs – Home tab, Styles group, “Change Styles”– Line spacing within selection - Home tab, Paragraph

group, Line & Paragraph Spacing, select number of lines, or select “Line spacing options” including Tabs.

– Spacing between selected paragraphs – Page Layout tab, Paragraph group, Spacing, Before or After.

– Indentation, tabs – Click Dialog Box Launcher, small diagonal arrow in bottom right corner, also tab button.

December 2013 LCCU MeetingFormatting Word Documents

• Reveal formatting: Shift, F1

• Show/hide formatting symbols: Ctrl, *

• Show/Hide ribbon: Ctrl, F1

• Formatting with Styles & Style sets (new in 2007)– Apply styles in Office 2010– To view a document’s headings, identified by their

header styles – click View, check “Navigation Pane”.– To change style set – Home tab, Styles, Change Styles,

select a style set.

December 2013 LCCU MeetingFormatting Word Documents

• Quotes – Quote marks – curly “Smart Quotes” in Word 2010 &

2013 unless you turn off “Autoformat as you type”, otherwise straight quotes.

– Block quote – Styles, select Quote or Intense Quote.

• Lists– Bulleted – Home tab, Paragraph, Bullets– Numbered – Home tab, PNumbering– Tutorial on spacing bulleted lists

December 2013 LCCU MeetingFormatting Word Documents

• Headers and Footers – Insert tab, Headers & footers, select Header, Footer or

Page Number, use Header & Footer tools for date, etc.

• Tables– Insert Table and select size or source.– To format table, select table and click Table Tools,

Design or Layout.

• Hyperlinks– Insert, Hyperlink, copy address from browser.

December 2013 LCCU MeetingFormatting Word Documents

• Formatting text with images:– Add image – Insert, Illustrations, Picture or Clip Art …– Inline with text - Page layout tab, Arrange, Wrap Text,

“Inline with text”. – Positioned on page - Page layout tab, Arrange, Wrap

Text, anything other than “Inline with text” floats it.– Crop, edit, border, effects - Select image, click Picture

Tools/Format tab, select action

• Hard page Break: Insert, Page break.

December 2013 LCCU MeetingFormatting Word Documents

• Formatting with themes (new in 2010):– Page Layout tab, Themes group, select a theme.– Determines fonts and color scheme for styles.

• Using Templates– File, New, select a template.– Make changes to template to suit.

• Tracking changes– Revise documents with Track Changes and Comments i

n Word 2007, Reviewing Documents in Word 2010

December 2013 LCCU MeetingTablet vs. Laptop

• Advantages of Laptops– More powerful processor(s) for graphics, games– More storage possible– Built-in keyboard – for Office, etc.– More ports, can connect to more peripherals

December 2013 LCCU MeetingTablet vs. Laptop

• Advantages of Tablets– More affordable, except for Win 8 tablets– Touch-screen is a more intuitive interface– More mobile– Longer battery life– More apps available with always-on connectivity– Buying & consuming digital media is easier.

December 2013 LCCU MeetingTablets - Windows, Android, iPad

• Advantages of Windows tablets over Android, iPad – Multiple user accounts– Use any peripheral - external hard drives, monitors– Use Snap View to view 2 apps at once.– A powerful file manager– File encryption– Pen support– Run any browser, use Bing news app– Run powerful software – Photoshop, AutoCAD, … .

December 2013 LCCU MeetingTablets – Windows, Android, iPad

• Disadvantages of Windows tablets over others – Fewer apps in the Microsoft store– Inconsistent touch control especially on desktop– Fewer accessories available, no 3rd party keyboards– Alternate browsers not written for touch control– Drivers exist, may be a problem– No notification center – No Android widgets, tiles not as good– Audio and headphones may not work as well.

December 2013 LCCU MeetingTablets – Windows, Android, iPad

• Tablet examples– Windows 8 & Android– Dell tablets– iPad -

November 2013 LCCU MeetingGet disc to reinstall Windows

• From PC manufacturer, if Windows version is still supported:– Dell , HP , Acer , Toshiba , Lenovo– From ZDNet article by Ed Bott

• From a friend with same O/S, version and bits, e.g. Windows 7 Home Premium 64-bit, preferably same OEM/model, input your product key.

• Use Recovery Manager to create a disc.

November 2013 LCCU MeetingReinstall Windows without disc

• Make sure you have the product key.

• Backup all your files.

• Download drivers for all devices to CD.

• Do one of the following:– Boot into the recovery partition (try F11, key

depends on manufacturer) – For XP, go to i386 directory & run winNT32.exe.

It copies setup files to hard drive and boots into XP setup, does not reformat drive.

November 2013 LCCU MeetingWindows Product Key

• Do you need a Windows Product Key to reinstall Windows ? – If installing from an OEM CD from 2005 on,

(Dell, HP, etc.) no product key is needed.– Use product key located on a sticker on

the PC or on the original package, 25 characters.

– If you previously reinstalled the operating system or installed a purchased disc, you can find the product key on the hard drive.

November 2013 LCCU MeetingWindows Product Key

• Programs to find the Windows Product Key: – 14 Free Product Key Finder Programs

recommends trying Belarc Advisor first.– Magical Jelly Bean Keyfinder is second choice.

• If it finds a different Product Key than the one on the sticker on the PC– Large PC manufacturers use a generic key, it

cannot be used, use one on sticker.

November 2013 LCCU MeetingBootable Repair CD

• When Windows will not boot, to remove viruses, copy files:– AVG Rescue CD is free to download & copy

to CD or USB drive, creates .iso file to burn CD, has tutorials.

– Panda SafeCD if you have Panda Cloud & can read signature file, also creates .iso.

– Get IMGBURN to create CD from .iso file.– Get Norton Bootable Recovery Tool if you

use Norton Antivirus.

November 2013 LCCU MeetingBootable Repair CD

• When Windows will not boot, to remove viruses, copy files, check hard drive and memory, etc.:– Ultimate Boot CD has many utilities, not

for “general users”, is Linux based. – See The Five Best System Rescue Discs

for more.