decisions of the board of regents - university of the ... · 1321st bor meeting 27 october 2016...

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VOLUME XLVI NUMBER 8 ISSN No. 0115-7450

DECISIONS OF THE BOARD OF REGENTS 1321st MEETING, 27 OCTOBER 2016

TABLE OF CONTENTS

MATTERS ARISING FROM THE MINUTES OF THE PREVIOUS

MEETING

A. 1317th BOR Meeting, 28 April 2016

1. Amendment of the total amount of the consolidated list of vehicle purchase requests

approved by the Board of Regents at its 1317th meeting held on 28 April 2016, from

PHP 102,523,630.00 to PHP 103,712, 470.00 ………………………………………..

B. 1319th BOR Meeting, 28 July 2016

1. Existing cell sites in UP campuses for the information of the Board…………………..

2. Request of UP Manila for rescindment of Proposal 2 from the proposals of the College

of Dentistry, UP Manila that were approved by the Board at its 1319th BOR meeting

on 28 July 2016………………………………………………………………………..

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REPORT of the PRESIDENT and the SECTORAL REGENTS

A. Report of the President …………………………………………………………………...

B. Report of the Faculty Regent ……………………………………………………………………..

C. Report of the Student Regent……………………………………………………………..

D. Report of the Staff Regent ……………………………………………………………….

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27 October 2016 Decisions of the Board of Regents

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MATTERS SUBMITTED FOR APPROVAL BY THE BOARD

GENERAL GOVERNANCE

A. Elevation of UP Cebu into a Constituent University………………………………………

B. Proposed establishment of the University of the Philippines Professional School for

Agriculture and the Environment (UP PSAE)…………………………………………….

C. Proposal for the Delegated Authority to Approve Licensing Agreements to the Offices of

the Chancellors for Intellectual Properties developed solely within their Constituent

University (CU)……………………………………………………………………………

D. Appointment of University Officials………………………………………………………

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ACADEMIC MATTERS

A. Curricular proposals of UP Diliman, approved by the UP Diliman University Council at

its 140th meeting held on 5 September 2016 ……………………………………………..

B. Establishment of the “Willy Lim Bon Teck Mining Engineering Centennial Professorial

Chair” at the College of Engineering, UP Diliman………………………………………..

C. Establishment of the “Doña Maria Co Chiao Ti Lim Electrical Engineering Centennial

Professorial Chair” at the College of Engineering, UP Diliman…………………………

D. Establishment of the “Edgardo and Agnes Paynor Electrical Engineering Centennial

Professorial Chair” at the College of Engineering, UP Diliman…………………………

E. Establishment of the “Enrique T. Virata Professorial Chair” at the School of Statistics,

UP Diliman………………………………………………………………………………..

F. Endorsement of UP Diliman University Council Committee on Student Admissions,

Progress, and Graduation (UC-CSAPG) for waiver of two-year residency immediately

prior to graduation (with honors) in favor of Ms. Maria Rizza Belle G. Dela Fuente, BS

Economics student of the School of Economics…………………………………………..

G. Endorsement of UP Diliman University Council Committee on Student Admissions,


prior to graduation (with honors) in favor of Ms. Patrice Jamie DL Javier, Visual

Communication student of the College of Fine Arts………………………………………

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H. Request of UP Los Baños to correct the major of Mr. Marc Paul S. Rivarez and Ms. Diana

SJ. Tabudlong (both BS Agriculture graduates for Second Semester 2013-2014) from

Crop Biotechnology to Crop Protection Biotechnology…………………………………...

I. Request of UP Cebu for amendment of name of Ms. Katrina Catanghal Tan from Karina

to Katrina in the list of graduating students as recommended by the UP Cebu College

Council held on 15 June 2016 …………………………………………………………….

J. Graduation of students from various UP campuses who completed all the requirements

for their respective Degrees/Titles as of Midyear Term AY 2015-2016, or as of the end

of the term specified, as recommended by their respective University Councils, except

those with pending disciplinary cases ……………………………………………………

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FISCAL MATTERS

A. Proposed UP Bonifacio Global City (UP-BGC) Campus Rental Rates…………………….

B. Proposal for an Expanded Service Recognition Pay (eSRP) for Administrative Staff and

REPS………………………………………………………………………………………..

C. Proposed Compensation Scheme for Individual Contracts of Services (ICS), applicable to

Non-UP Contractuals effective 01 January 2017…………………………………………..

D. Authorized Signatories of the UP Constituent Universities (CUs)/UP Manila Philippine

General Hospital (PGH) for Investment Management Agreements/ Trust Agreements with

the Land Bank of the Philippines (LBP), Development Bank of the Philippines (DBP),

Banco De Oro Unibank Inc. (BDO), Metropolitan Bank & Trust Company (MBT), and

Security Bank Corporation (SECB)………………………………………………………...

E. Proposed amendment to the BIOTECH Modernization Fund for the continuous

maintenance and operation of BIOTECH laboratories and facilities at the National Institute

of Molecular Biology and Biotechnology, UP Los Baños …………………………………

F. Proposed Allocation Scheme of the Undergraduate Tuition Fee Increment (UGTFI) to the

Academic and Administrative Units in UP Manila…………………………………………

G. Creation of the UP Manila College of Public Health (CPH) Trust Fund…………………..

H. Reprogramming of THIRTY MILLION NINE HUNDRED NINETY THOUSAND

PESOS ONLY (PHP30,990,000.00) representing the UP System Administration's

unexpended balances of prior years' obligations from the General Fund…………………..

I. Reprogramming of SIXTY NINE MILLION FIVE HUNDRED THOUSAND PESOS

ONLY (PHP69,500,000.00) representing the UP System Administration's unexpended

balances of prior years' obligations…………………………………………………………

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J. Reprogramming of ONE HUNDRED TWENTY FIVE MILLION PESOS ONLY

(Php125,000,000.00) representing the UP System Administration's unexpended balances

of prior years' obligations…………………………………………………………………..

K. Programming of UP Baguio’s Excess Income for CY 2015 from the Revolving Fund in the

Amount of Fourteen Million Nine Hundred Ninety Four Thousand One Hundred Ninety

Six Pesos and 93/100 (PHP14,994,196.93)…………………………………………………

L. Deed of Donation between the University of the Philippines Cebu (Donee) and the Cebu

Province (Donor)…………………………………………………………………………...

M. Request Authority to Release the 3rd and 4th Tranches of Rice Subsidy for FY 2016 to all

qualified UP employees …………………………………………………………………….

N. Proposed Memorandum of Agreement between the University of the Philippines and the

Cravings Group (TCG) Holdings, Inc. for use and servicing of U.P. Bonifacio Global City

(BGC) facilities …………………………………………………………………………….

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ADMINISTRATIVE MATTERS

A. Proposal for Professors Emeriti and Retired Professors to increase and extend involvement

in teaching, mentoring, research, creative work, and administrative work in the

University ………………………………………………………………………………….

B. Appointment of the following faculty as Professor Emeritus, effective upon retirement….

C. Request of Prof. Raul C. Pangalangan, College of Law, UP Diliman, to serve as Judge of

the International Criminal Court (ICC) at the Hague on Secondment without having to

apply for periodic short-term renewals ……………………………………………………

D. Secondment of Dr. Arsenio M. Balisacan to the Philippine Competition Commission

(PCC), effective 07 January 2016 for a term of seven (7) years …………………………..

E. Request of UP Mindanao for Regularization of Casual Position from Land Management

Officer III (SG-18) to Administrative Officer V (SG-18), subject to issuance of NOSCA by

the DBM ……………………………………………………………………………………

F. Request for Temporary Waiver of Faculty Tenure Rule in Favor of Various Faculty……..

G. Appointment of Faculty……………………………………………………………………

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MATTERS SUBMITTED FOR CONFIRMATION BY THE BOARD

A. Confirmation by the Board of Regents of the Ad Interim Appointment of Prof. EDNA

ESTIFANIA A. CO as Vice President for Public Affairs, Office of the Vice President for

Public Affairs, University of the Philippines System, effective 01 September 2016 to

serve at the pleasure of the President……………………………………………………....

B. Confirmation by the Board of Regents of the Ad Interim Appointment of Prof. BENITO

M. PACHECO as Executive Director, Resilience Institute at the University of the

Philippines for Disaster Risk Reduction and Management, Office of the President,

University of the Philippines System, effective 01 September until 31 August 2017…….

C. Agreements/Contracts

UP System

1. Contract of Lease between the University of the Philippines and the National Grid

Corporation of the Philippines (NGCP)………………………………………………..

2. Memorandum on Academic Cooperation between the University of the Philippines and

the Shu-Te University, Taiwan…………………………………………………………

3. Memorandum of Understanding and between the University of the Philippines and

Ecotone Resilience, France…………………………………………………………….


Massey University New Zealand……………………………………………………….

5. Memorandum of Understanding between the University of the Philippines and

Fondazione Romualdo Del Bianco-Life Beyond Tourism ……………………………


the National University Corporation Kochi University, Japan…………………………

7. Memorandum on Student Exchange the University of the Philippines and the National

University Corporation Kochi University, Japan………………………………………

8. Memorandum of Understanding between the University of the Philippines and China

Institutes of Contemporary International Relations (CICIR), People’s Republic of

China……………………………………………………………………………………

9. Declaration of Academic Partnership between the University of the Philippines and

Southern Taiwan Universities Alliance (STUA), Taiwan………………………………

10. Memorandum on Student Exchange and Memorandum on Academic Cooperation

between the University of the Philippines Kinki University (KU), Japan …………….

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11. Memorandum on Academic Cooperation and Student Exchange Agreement between

the University of the Philippines and Sophia University, Japan……………………….

12. Renewal of the Memorandum on Academic Cooperation and Agreement on Academic

Staff and Student Exchange between the University of the Philippines and the

University of Trento (UniTrento), Italy…………………………………………………

13. General Memorandum of Agreement for Academic Cooperation and Exchange and

Student Exchange Agreement between the University of the Philippines and Kyoto

University, Japan……………………………………………………………………….

14. Memorandum of Understanding between the University of the Philippines and the

International College of Liberal Arts at (iCLA) at Yamanashi Gakuin University, Japan

15. Academic Agreement between the University of the Philippines and Rowan University

16. Memorandum of Understanding between and among the University of the Philippines,

the Provincial Government of Palawan, the City Government of Puerto Princesa,

University of the Philippines Alumni Association (UPAA), University of the

Philippines Alumni Association-Palawan Chapter (UPAA-Palawan) and the Palawan

Council for Sustainable Development (PCSD)…………………………………………

UP Diliman

1. Memorandum of Understanding between the University of the Philippines Diliman and

Qingdao Technological University Qindao College (QDC), China……………………

2. Supplemental Memorandum of Agreement between the University of the Philippines

Diliman and the Sugar Regulatory Administration (SRA)……………………………..

3. Memorandum of Agreement (Renewal) between the University of the Philippines

Diliman and the Information and Communications Technology Office (ICT OFFICE)

4. Collaborative Research Agreement between the University of the Philippines Diliman

and Princeton University……………………………………………………………….

5. Memorandum of Agreement between the University of the Philippines Diliman and

Ernest Logistics Corporation…………………………………………………………...

6. Memorandum of Agreement among the University of the Philippines Diliman, the

Department of Trade and Industry-National Capital Regional Office (DTI-NCRO) and

the Department of Trade & Industry-Competitiveness Bureau (DTI -CB)…………….


Dr. Michael A. Tumanut………………………………………………………………..

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the Department of Trade and Industry-Region I (DTI-Region I)……………………….


the Department of Trade and the Universitat Paderborn (UPB), Germany……………..

10. Memorandum of Understanding (First Renewal) between the University of the

Philippines Diliman and Guangzhou Institute of Geochemistry Chinese Academy of

Sciences (GIGCAS), China ……………………………………………………………


the Philippine Council for Agriculture and Fisheries (PCAF)…………………………


the Universite De Montreal (UM), Canada…………………………………………….


Ferris University (FU), Japan…………………………………………………………..


the GHD PTY LTD…………………………………………………………………….

15. Memorandum of Understanding among the University of the Philippines Diliman,

Benguet Federation of Small Scale Miners, Inc. (BFSSMI), the Provincial Local

Government of Unit of Benguet (PLGU-BENGUET), and the Department of Science

and Technology (DOST-CAR)…………………………………………………………

16. Consortium for Southeast Asian Studies in Asia (SEASIA) among the University of

the Philippines Diliman and Members of the Participating Institutions ……………….


the Philippine Disaster Resilience Foundation (PDRF)………………………………..


First Philec Incorporated (First PHILEC)………………………………………………

19. Amendment to the Project Contract between the University of the Philippines Diliman

and the Japan International Cooperation Agency Project Office for ASEAN University

Network / Southeast Asia Engineering Education Development Network

(AUN/SEED-Net)………………………………………………………………………


the Tetra Consulting Corporation ………………………………………………………

UP Open University

1. Memorandum of Understanding among the University of the Philippines Open

University and 8Layer Technologies Inc………………………………………………

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UP Baguio

1. Memorandum of Agreement between the University of the Philippines Baguio and

Christian University of Indonesia (UKI) Jakarta……………………………………….

UP Cebu

1. Agreement on Academic Cooperation between the University of the Philippines

Cebu and Shu-Te University, Taiwan………………………………………………….

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MATTERS SUBMITTED FOR INFORMATION OF THE BOARD

A. Delegated Authority to the President subject to INFORMATION of the Board

1. Revised UP Diliman Academic Calendar AY 2016-2017 and Professional Masters in

Tropical Marine Ecosystems Management (PM-TMEM) Program Academic

Calendar AY 2016-2017 ……………………………………………………………

2. Proposed UP Manila Academic Calendar for Academic Year 2017-2018 ……………

3. Request of UP Mindanao Chancellor Sylvia B. Concepcion for a Change in the

Schedule of the University Council Meeting in the UP Mindanao AY 2016-2017

Academic Calendar…………………………………………………………………...

4. Contracts/Agreements

UP System

1. Memorandum of Agreement between the University of the Philippines and the

Department of Public Works and Highways (DPWH)……………………………..

2. Deed of Donation between the University of the Philippines through the UP

Engineering Research and Development Foundation, Inc. (DONEE) and Sterling

Paper Products Enterprises, Inc. (a member of the Sterling Paper Group of

Companies) (DONOR)……………………………………………………………..


Engineering Research and Development Foundation, Inc. (DONEE) and

Expressions Stationery Shop, Inc. (a member of the Sterling Paper Group of

Companies) (DONOR)……………………………………………………………..


Engineering Research and Development Foundation, Inc. (DONEE) and Tyrone

Paynor, Lesli Paynor-Reguyal, Christine Paynor-de Belen, Kevin Paynor and

Sharon Paynor-Pagdanganan (DONOR)…………………………………………...

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Foundation, Inc. (DONEE) and Cesar E.A. Virata (DONOR)…………………….

UP Diliman

1. Contract for Security Services (Supplemental) between the University of the

Philippines Diliman and the Northcom Security & Investigation Agency, Inc…….


the National Printing Office (NPO)…………………………………………………

3. 2nd Amendment to Contract Agreement No. GOP-C-2014-069 for the Negotiated

Procurement (Agency to Agency) for the Procurement of Consultancy Services for

the Development of the Health Enterprises Proof of Concept Service Bus for the

Philippine Health Information Exchange under REI-NP-CS-GOP-2014-27

between the University of the Philippines Diliman and the Department of Health

(DOH)………………………………………………………………………………

4. Agreement between the University of the Philippines-College of Engineering and

the Philippine International Convention Center (PICC) ………………………….

5. Construction Agreement between the University of the Philippines Diliman and

Paul G. Marquez doing business under the name and style of PGM Construction

and Plumbing Services……………………………………………………………..


Emerson Y. Maulit doing business under the name and style of Reygem Builders..


Edwin M. Quisumbing doing business under the name and style of EMQ Design

and Construction……………………………………………………………………


Mark Nestor S. Pineda doing business under the name and style of Marknest

Construction and Trading………………………………………………………......

9. Supplemental Memorandum of Agreement between the University of the

Philippines Diliman and the UP Kalayaan Residence Hall ’75 Alumni Association,

Inc. (UPKRH75)……………………………………………………………………

10. Construction Management Services Agreement between the University of the

Philippines Diliman and Oscar R. Ruivivar and Associates……………………….


Manila Water Company, Inc………………………………………………………..


Manila Water Company, Inc………………………………………………………..

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Emerson Y. Maulit, doing business under the name and style of Reygem Builders…


Emerson Y. Maulit, doing business under the name and style of Reygem Builders…

UP Manila

1. Memorandum of Agreement among the University of the Philippines Manila,

University of the Philippines Manila Alumni Association and the Department of

Environment and Natural Resources-National Capital Region (DENR-NCR)………

UP Open University

1. Service Agreement between the University of the Philippines Open University and

LBC Express Inc…………………………………………………………………….

2. General Construction Agreement between the University of the Philippines Open

University and Weathertech Refrigeration & Aircon Co…………………………….

3. Contract for Janitorial Services between the University of the Philippines Open

University and D’ Triumph Cleaners and Allied Services, Inc………………………

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OTHER MATTERS

A. Letter to the Board of some faculty members of the School of Economics, UP Diliman

requesting the Board to reconsider its decision and withdraw the age requirement on

nominees for the position of President of the University………………………………….

B. Letter to the Board of some faculty members of the College of Home Economics, UP

Diliman requesting the Board to urge the UP Diliman Chancellor to act with dispatch and

give due course to their complaints against two (2) CHE officials………………………..

Letters of CHE faculty members to the BOR dated 10 October 2016;

Response letter of UPD Chancellor Tan dated 30 September 2016 to the letter of

CHE faculty members dated 20 September 2016

C. Request of President Alfredo E. Pascual for Authority to Travel to Kaohsiung, Taiwan

from 20-22 November 2016, inclusive of travel time, to attend the Inauguration of the UP

Guesthouse in Kindness Hotel, Kaohsiung and participate in a forum at National Sun Yat-

sen University to discuss how the cooperation in higher education between Taiwan and

the Philippines should proceed to achieve co-development under the Taiwan

government’s “New Southbound Policy”………………………………………………….

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D. Request of President Alfredo E. Pascual for Authority to Travel to the U.S.A from 30

November to 5 December 2016, inclusive of travel time, to participate in and speak at the

42nd Anniversary of the UP Alumni Association-DC, Maryland and Virginia

(UPMDCMDVA)…………………………………………………………………………

E. Resolution of Condolences on the Passing of His Majesty King Bhumibol Adulyadej,

Thailand……………………………………………………………………………………

Note: The Reports of the President and the Sectoral Regents are attached as Annexes A to

D) ……………………………………………………………………………………...

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A. 1317th BOR Meeting, 28 April 2016

1. Amendment of the total amount of the consolidated list of vehicle purchase requests

approved by the Board of Regents at its 1317th meeting held on 28 April 2016, from

PHP 102,523,630.00 to PHP 103,712, 470.00

Authority to use internally generated income of the University of the Philippines is

requested to cover the proposed purchase of 82 units of various vehicles of the different

constituent universities.

FROM (PHP) TO (PHP)

A Original budget approved by the BOR 97,900,602 98,907,142

B Proposed budget after CU review 100,701,284

102,870,524

C Recommended budget by the UPS

SPMO

102, 523,630

103,712,470

Difference: UPS SPMO vs. CU review

(C-B)

1,822,346

841,946

Difference: UP SPMO vs. original

budget approved (C-A)

4,623,028

4,805,328

Highlights of the Discussion

1. President Pascual explained that the difference was due to the long pending action on the

request and that, meanwhile, the prices of the vehicles went up. The upgrade was less than 1%

of the original amount.

Board Action: APPROVED

B. 1319th BOR Meeting, 28 July 2016

1. Existing cell sites in UP campuses for the information of the Board

At the 1319th BOR meeting held on 28 July 2016, the Board approved the proposed

Locational Guidelines for Cellular Base Stations within Campuses of the University of the

Philippines.

Following the approval of said guidelines, the Board requested the Office of the Vice

President for Development to determine the number and location of the existing cell sites in

the CUs.

A copy of the presentation of Vice President Elvira Zamora is on file at the OSU.

MATTERS ARISING FROM THE MINUTES OF THE

PREVIOUS MEETING

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a. Vice President Zamora showed to the Board the locations of the eight (8) existing cellular

base stations across the UP System: five (5) in UP Diliman, one (1) in UP Los Baños, one

(1) in UP Cebu, and one (1) in UP Visayas. She said that all the cellular base stations are

compliant with the newly- approved locational guidelines in terms of distance from

human traffic.

b. Four of the cellular base stations in UP Diliman are located on rooftops and one is in

Purok Aguinaldo. The one in UP Los Baños is a different case because the cell site is

located on top of the Baden Powell building, which is inside an area currently being leased

out to the Boy Scouts of the Philippines. It is currently under investigation because UP

was not informed of the lease agreement with the cell site provider.

c. The cell site in UP Cebu is located in Sitio Avocado near the undergraduate program

building while in UP Visayas, the tower is near the Diwata Shores.

Board Action: NOTED

2. Request of UP Manila for rescindment of Proposal 2 from the proposals of the College

of Dentistry, UP Manila that were approved by the Board at its 1319th BOR meeting on

28 July 2016, to wit: “For tenure purposes of the faculty members of the College of

Dentistry, a Master’s Degree is not required although all other existing tenure

requirements for Assistant Professor shall apply”


a. The Board asked why the approved proposal of removing the requirement of a Master's

Degree for tenure at the College of Dentistry was being rescinded.

b. Vice President for Academic Affairs Gisela Concepcion explained that Proposal 2 was

not meant for endorsement to the Board but it was inadvertently included in the agenda

of the 1319th BOR meeting. She clarified that the Master's Degree should remain as a

requirement for tenure at the Assistant Professors level in the College of Dentistry.

c. In view of proper documentary requirements and process check, the Board asked whether

there was a formal letter concurring with the rescindment of the BOR-approved proposal.

Based on records, OSU had only received a letter-request addressed to the Chancellor for

rescindment of the approved proposal, dated 13 September 2016, and signed by Vice

Chancellor for Academic Affairs Nymia P. Simbulan.

d. The Board approved the rescindment of Proposal 2, subject to the submission of a formal

endorsement from the Chancellor, UP Manila.

Board Action: APPROVED, subject to the submission of

a formal endorsement from the Chancellor, UP

Manila.

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A. Report of the President

(A copy of the report is attached as Annex A, pages 54-60.)


1. President Pascual highlighted the matter of the enhanced UP Hospitalization Programme

(eHOPE). He informed the Board that in March 2016, he formed a committee headed by UP

School of Statistics Dean Dennis Mapa to study the enhancement of the health and medical

benefits of UP employees. The committee reviewed the historical availment rate of UP faculty

and staff under the existing Financial Assistance Program for Hospitalization Expenses

(FAPHE), which provides a limit of PhP200,000 for the entire service of the employee to UP.

2. The Committee is recommending the eHOPE to replace the FAPHE. The eHOPE is a medical

benefit program which, like the FAPHE, also provides financial assistance to UP employees

for hospitalization expenses, but the limit is reset annually at PhP80,000 for each employee.

The funding for eHOPE will be shared jointly by UP System (70%) and the CU (30%). The UP

System will utilize funds it collects for UP’s income generating projects, such as the UP Town

Center. Under the FAPHE, the CU bears 100% of the benefit payment.

3. Regent Gonzalez-Montinola suggested to take into account the advantage of the FAPHE in its

being able to accommodate hospitalization assistance up to PhP200,000, if availed of for the

first time. In contrast, the proposed eHOPE has a limit PHP80,000 for the initial availment. But

the advantage of eHOPE is that the limit is reset back to PhP80,000 at the start of each year

even if the limit for the previous year has been used up partially or fully. She does not want that

this effort of the administration in increasing and expanding the benefits of the employees be

construed otherwise.

4. President Pascual said that the administration may consider in the future another type of limit,

i.e., for catastrophic illnesses, which will be much higher than PhP80,000.00, but only for

certain types of illnesses and only after further careful study of experience with eHOPE.

5. President Pascual said that the proposal will be submitted to the Board for approval after it has

been presented to the faculty and staff for comments.

Board Action: NOTED

B. Report of the Faculty Regent

(A copy of the report is attached as Annex B, pages 61-63.)

C. Report of the Student Regent

(A copy of the report is attached as Annex C, pages 64-66 .)

REPORT of the PRESIDENT and other

SECTORAL REGENTS

for INFORMATION OF THE BOARD

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1. Student Regent Manuel reported that the UP Diliman University Student Council decided

against the use of the Student Academic Information System (SAIS). He inquired about the

plan of the UP System administration on that specific component of eUP.

2. President Pascual said that he was not aware of that decision. His office has not received any

official communication regarding the matter.

3. Chair Licuanan said that the UP President will address the point of inquiry once he receives the

official communication from the UP Diliman Chancellor.

Board Action: NOTED

D. Report of the Staff Regent

(A copy of the report is attached as Annex D, pages 66-67.)

MATTERS SUBMITTED FOR APPROVAL BY THE BOARD

The President endorsed the following:

A. Elevation of UP Cebu into a Constituent University

Acting Chancellor Atty. Liza Corro presented to the Board the salient points of the

proposal for the elevation of UP Cebu into a constituent university (CU). With her were the

members of the UP Cebu core team, namely: Associate Dean for Academic Affairs Dr. Ritchelita

Galapate; College Secretary Prof. May Christina Bugash; and Budget Officer Dr. Jane Matero.

A copy of the full proposal is on file at the OSU.


1. Staff Regent Mejia noticed that there was no provision for administrative support in the

proposal. Faculty Regent Padilla confirmed the need not only for administrative support

services but also for laboratory technicians and IT personnel. He asked the Chancellor about

the projection for personal services for the offices that would be created, including the budget

needed.

2. Chancellor Corro explained that UP Cebu patterned its elevation process after UP Baguio.

The immediate action that is needed is the creation of the Office of the College Secretary and

the designation of a Chair for some offices instead of Coordinators, including the

corresponding budgetary difference in the honoraria. With respect to the administrative

support services, she said that UP Cebu will manage with the existing staff complement.

GENERAL GOVERNANCE

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3. Regent Albarracin said that having a three-year projection might be useful because it would

show the needs of UP Cebu. While in principle he is in favor of higher salaries, he agreed

with the Chancellor in trying to be more efficient in the use of people by having around 75

staff and 101 faculty members. Other units have around 6,000 staff and 3,000 faculty

members.

4. Regent Encanto sought information on the current faculty profile of UP Cebu because she

heard the Chancellor say that, from the time UP Cebu was made into a constituent college up

to the present, it has concentrated on tightening its faculty profile. Likewise, Faculty Regent

Padilla wanted to know the faculty profile from the transition period of 2010 to 2016 to see

how many PhDs were produced and whether these PhDs have taken specialization based on

the niches of UP Cebu which are IT and fine arts.

5. Chancellor Corro said that UP Cebu currently has 21 PhD degree holders. Even with the

retirement of faculty members with PhD degrees from 2010-2016, UP Cebu was able to retain

the existing and replenish those who retired within the timeframe. As far as the faculty in the

fine arts and in the arts and humanities are concerned, UP Cebu is strengthening its faculty

profile by sending faculty members to different universities abroad to pursue courses like

creative design, literature, and fine arts.

6. Faculty Regent Padilla noted the low graduation rate for the MS Computer Science (MS CS)

and MS Environmental Science (MS ES) courses. The report indicated 32 graduates for the

MS ES but there was no reference to the total number of students enrolled in the program.

Dr. Galapate said that the MS ES has the lowest number of enrolees among the programs. It

started with five students, and it was only in the last two years that it got a high enrolment

rate -- about 35 students last year and more than 20 students this year.

7. Chair Licuanan asked about the total number of students in UP Cebu from the time the Board

approved its autonomous status. Chancellor Corro said UP Cebu currently has about 1,460

undergraduate students, 250 graduate students, and about 200 high school students.

8. Chair Licuanan said that this is still a relatively small number considering that Cebu is such

a huge metropolis with a large population. She asked about UP Cebu’s plan in terms of

increasing its enrolment rate if it is planning to be a UP constituent unit in Cebu.

9. Chancellor Corro said that UP Cebu has its limitations insofar as facilities are concerned. She

hopes that with the increase in admission quota and additional facilities that could be the

result of the elevation into a constituent university, they would be able to increase the

enrollment rate, especially for the graduate programs.

10. Chair Licuanan said that UP Cebu should start considering its value-added role as a

constituent university because there are already many higher education institutions in that

region. It can perhaps develop its niche to be in graduate education. President Pascual said

that the University has adopted the policy of growing enrollment through the graduate

programs instead of the undergraduate programs. Part of the UP System’s strategic thrust is

to transform UP into a research intensive university and a graduate university, and to perform

its role as a leader in the higher education sector by providing the opportunities for advance

studies for teachers from other higher education institutions.

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11. Chancellor Corro informed the Board the UP Cebu is currently hosting the MS in

Mathematics of UP Los Baños. UP Cebu only provides the facilities but the curriculum and

the faculty will be brought in by UPLB. Furthermore, when students graduate from the

program, the diploma will bear the name of UPLB.

She added that there is a plan for UP Cebu to host the Master of Arts in Applied Arts and

Design program of Shu-Te University, Taiwan. Effectively, students will be graduating from

an international university but the expenses would be that of a local education. This plan when

implemented will expose the UP Cebu faculty members to the program of an international

university and will produce graduate students with a degree from a foreign university but at

the cost of studying locally.

12. Regent Gonzalez-Montinola suggested having joint degrees with other leading universities

just like Hong Kong universities that are offering joint degrees with some US universities. As

an alternative to merely hosting programs of Shu-Te University, UP Cebu can explore having

a joint degree program.

13. Chancellor Corro said that the suggestion will be the way forward for UP Cebu. However,

given the current faculty profile of UP Cebu, the initial strategy is for the other universities

to come to UP Cebu and produce qualified faculty members from among the graduates of the

hosted graduate programs.

14. Another concern raised by Regent Gonzalez-Montinola was the integration between the

undergraduate and the graduate programs because she noticed that there is a Master’s program

in Education but there is no undergraduate program in education. She recognized the need for

focusing on graduate programs but a basic program like education should also be encouraged

in the country. Faculty Regent Padilla inquired whether UP Cebu is equipped to handle a

master’s program in Education.

15. Regent Albarracin concurred with Chair Licuanan that UP Cebu should focus more on their

niches in the IT, computer science, arts, and design. He suggested that the Vice President for

Academic Affairs should develop good guidelines for increasing the population of students,

especially at the graduate level.

16. President Pascual said that there is a historical context for UP Cebu’s Master’s program in

Education and the absence of an undergraduate program in education. UP Cebu would like to

maintain the status quo in order to sustain its high school program. This stems from the fact

that the main justification for keeping the high school is due to the Master’s program in

Education.

17. Chair Licuanan said that there is actually a law stating that there should be no secondary

schools within higher education institutions, unless they are laboratory schools of the

Education department. Based on her experience with other SUCs, the main resistance against

the abolition of secondary schools from SUCs comes from the faculty whose children enjoy

the benefits of a free tuition.

18. Regent Encanto inquired whether UP Cebu is working closely with the other colleges

involved in the arts and humanities, such as the College of Fine Arts and the College of Arts

and Letters in UP Diliman, in order to gain ideas on what programs to offer. Chancellor Corro

answered affirmatively and told the Board about UP Cebu’s long-standing plan of hosting UP

Diliman’s MA in Fine Arts program which never materialized. The opportunity came when

Shu-Te University got interested in the hosting idea and immediately pursued it.

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19. Student Regent Manuel expressed appreciation that UP Cebu has finally come to the process

of transforming itself into a full-fledged CU of the UP System. However, he asked

clarification on how UP Cebu could generate its own resources as a separate CU. It was

mentioned in the proposal that one way to generate income is to market the facilities of the

unit for rent. He inquired whether the renting of the facilities covers student organizations

and student councils.

20. Chancellor Corro explained that academic-based organizations are not being charged any

rental fee; only the non-academic student organizations are charged with rental fees.

However, these non-academic organizations are given discounts or support through other

committees. Student Regent Manuel thanked the Chancellor for clarifying. He asserts that the

elevation of UP Cebu into a CU would not entail any negative repercussion on the side of the

students with respect to the collection of different kinds of fees.

21. Regent Encanto expressed concern about establishing constituent universities because this

will cost a lot. The Board should be more deliberate in deciding to establish and support new

constituent universities. Niches have to be established and defined so that there would be no

duplication of courses offered. Also, it should be ensured that the CU possesses a distinctive

strength different from the others.

22. Regent Albarracin suggested that the Office of the President should designate an official or

create a committee to review and formulate the guidelines on what characteristics a

constituent university should have. These guidelines will guide the Board in deciding in the

future.

Board action: APPROVED. The Board requested UP Cebu to

submit its response to the concerns raised during the

meeting.

B. Proposed establishment of the University of the Philippines Professional School for

Agriculture and the Environment (UP PSAE)

The UP Los Baños extension campus to be known as the University of the Philippines

Professional School for Agriculture and the Environment (UP PSAE) aims to be the catalyst for

development in Mindanao by accelerating the necessary human capital formation in the region.

In line with the vision of Anflo City (Panabo City, Davao del Norte) as a flagship project that

would continue to pave the way for regional growth, the presence of UP PSAE in the institutional

component of this mixed-use development further capitalizes on the agricultural heritage of the

area by providing an accessible hub for knowledge sharing in agriculture and related disciplines.

As a progressive response, UP PSAE will develop in phases, starting with the off-campus

offering of existing postgraduate programs administered by the different colleges of UPLB, as

well as short courses and training modules based on industry requirements (Years 1-5).

Residential postgraduate programs (Years 6–9) and baccalaureate programs that are not readily

available in Mindanao and for which UPLB enjoys stronger relative proficiency (starting in Year

9) will then be established with affiliate faculty from UP Mindanao.


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1. A team from UPLB headed by Chancellor Fernando C. Sanchez, Jr. presented their proposal

to the Board.

2. Regent Gonzalez-Montinola asked the team whether the proposed location for the UP PSAE

within Anflo City was the best option. Prof. Anna Firmalino, Director of the UPLB University

Planning and Maintenance Office, said that the institutional component of Anflo City where

the UP PSAE will be located is at the center of the property. Residential buildings and other

facilities, which the faculty and students may use, will be built within the area. The location

is also accessible to nearby residents and within Panabo City.

3. While UP PSAE is initially intended for graduate degree programs, Chair Licuanan and

Faculty Regent Padilla asked how the relationship between UP Mindanao and the UP PSAE

will be in the future.

4. Chancellor Sanchez said that his team has made consultations with UP Mindanao regarding

the matter. He assured the Board that the PSAE will not overlap with key programs of UP

Mindanao. It will be offering existing graduate programs to capacitate the professionals

within the area who could not go to UPLB. Chancellor Sanchez added that UPLB is bringing

its agricultural programs to Mindanao, which will become the agricultural basket of the

country in the future.

5. Faculty Regent Padilla asked whether UP PSAE would be under UP Mindanao in the long

term. President Pascual said that through the UP PSAE, UPLB can bring its expertise in

agricultural studies to Mindanao. The UP PSAE would, in the long term, become part of UP

Mindanao. The President added that the Chancellor of UP Mindanao was present when the

MOU between UP and Anflocor was signed.

6. Chair Licuanan recalled that UP Cebu hosts a program offered by another institution. But this

proposed establishment of UP PSAE is different since UPLB itself will be the one hosting its

own off-campus programs. Prof. Firmalino explained that the team considered that kind of

model before, but decided to establish the UP PSAE separately from UP Mindanao due to

location, target audience, and capacity to offer the programs. President Pascual said that

while in theory it sounds better to have programs hosted by another CU, the reality is that UP

Mindanao may be overburdened if it takes the responsibility of managing the programs. It

would be better to let UPLB run the program with its full commitment to bring it to an almost

self-sustaining status that is ready to merge with UP Mindanao.

7. Regent Gonzalez-Montinola asked the UPLB team that, if given the choice, would it select

the same location offered by Anflocor. She cautioned UP not to be beholden or too dependent

on a single partner.

8. Prof. Firmalino said that in terms of offering UPLB programs, the location is ideal because it

is far from other SUCs offering similar programs, such as agricultural studies. The location

caters to a different student population. One of the reasons why Anflocor talked to UPLB to

bring in a campus in its development site is because of the agricultural heritage of the area,

where banana plantations are bountiful. It wanted to take this opportunity and allow students

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to use the area or plantation for field laboratory and experiments. Aside from the 3.1 hectares

provided by Anflocor, under negotiation is a possible 8-hectare area for an experimental

laboratory provided by way of usufruct. The programs to be offered in UP PSAE will be

viable with the available resources on site.

9. President Pascual added that the partner enterprise has a good core of PhDs in different fields

of agriculture working in the company, many of whom are graduates of UP. Those with PhD

may be potential part-time faculty members of the satellite campus.

10. In relation to Regent Gonzalez-Montinola’s remark, Regent Albarracin said that there may

be other enterprises in the agriculture industry who would want to partner with UP and

similarly set up a school to serve the people of Mindanao. Having an affiliation with only a

single large enterprise may not serve the purpose and best interest of the people in Mindanao.

11. Student Regent Manuel agreed that UP must always be careful when entering partnerships

like this. He noticed that most of the students enrolled now are also part of Anflocor. Looking

forward, it would be better if UP could set targets on its own when constructing campuses

rather than being beholden to people who donate to the University.

12. Regent Gonzalez-Montinola clarified that she agrees with the partnership with Anflocor but

she has reservations with the stipulation in the proposal where, it seemed, UP would be too

dependent on Anflocor alone. The partnership should be open to other partnerships similar to

that of Anflocor. UP may find a more suitable or ideal location to serve its purpose of

educating the greater publics in the region. Student Regent Manual inquired about the

possibility of transferring the campus if a better site is found.

13. Chancellor Sanchez said that during a meeting with the Davao Chamber of Commerce

(DCC), UPLB was informed that the members and industries in the area were supportive of

the initiative. The DCC would like its employees to enroll in the graduate programs to

capacitate them and improve their education.

He appreciated the comments of the Board and gave assurance that the team will address the

Board’s concerns when it meets again with Anflocor.

14. Faculty Regent Padilla noted in the proposal that there is a plan to offer undergraduate

programs in the future. He was confused about this because the overall objective is to become

a professional school primarily offering graduate programs. Chancellor Sanchez clarified that

UPLB wanted to only offer graduate programs but Anflocor suggested to offer undergraduate

programs in the future. Chair Licuanan said that the offering of undergraduate degree

programs should be left with UP Mindanao instead.

15. President Pascual said that this initiative is an opportunity and a noble intention to capacitate

the region but there is a need to examine more closely whether the location is ideal to the

objectives of UPLB.

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16. Chair Licuanan said that the Board supports the proposal but advised UPLB to consider the

possibility of finding a more ideal spot and a mechanism to bring in other interested parties

aside from Anflocor, just like in a consortium. Once the concerns have been ironed out, UPLB

shall report back to the Board for approval of the final proposal.

Board action: NOTED. The Board advised UPLB to further

study the proposal and to take into consideration the

points raised during the meeting.

C. Proposal for the Delegated Authority to Approve Licensing Agreements to the Offices of

the Chancellors for Intellectual Properties developed solely within their Constituent

University (CU)

During its 1316th meeting on 31 March 2016, the Board approved the “Proposal for the

Revision of Delegated Authority to Approve Licensing Agreements to the Office of the

President” which delegated the approval of Licensing Agreements for the following cases in

accordance with Republic Act No. 10055 or the Technology Transfer Act of 2009:

1. Cases where directly-negotiated Licensing Agreements are declared as “FAIR” by the

Secretary of Science and Technology for University-owned Intellectual Property

Rights that are developed by Academic and Research Development Institutions under

the University;

2. Cases which use “other modes of commercialization as allowed by all applicable

laws” as defined in Section 7 of the Philippine Technology Transfer Act of 2009 such

as, but not limited to, competitive bidding.

Previously, during the 1261st meeting of the Board held on 28 October 2010, the “Request

for the Delegation of Authority to the Chancellor of UP Manila to Effect the Transfer and

Assignment of Intellectual Properties and Intellectual Property Rights as well as Technology

Licensing Activities from the Department of Science and Technology (DOST) to UP Manila and

Other Related Matters” was approved. The authority “to sign and execute any and all agreements,

documents and papers with the DOST that will effect the transfer and assignment of IPs, IPRs

and technologies on medicinal plant products and processes and such other matters and activities

related thereto,” was delegated to the Chancellor of UP Manila.

In view of the need to standardize and streamline the process across the entire U.P.

System, the Technology Transfer and Business Development Office (TTBDO) believes that the

authority to approve and sign Licensing Agreements that were solely developed by Academic

and Research Development Institutions under a Constituent University (CU) should be delegated

to the Office of the Chancellor of the concerned CU. This will further improve how the University

can facilitate the effective translation of government-funded Research and Development (R&D)

through commercial initiatives at the level of CUs as they are more familiar with the IP, licensees

and clauses of licensing agreements.

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Proposal:

The TTBDO proposes the delegation of the authority to approve and sign Licensing

Agreements to the Chancellor of the CU where Intellectual Properties (IP) and Intellectual

Property Rights (IPR) were developed through the funding from Government Funding Agencies

(GFA), thus:

Delegation of Authority:

The Chancellor of the Constituent University shall have the authority to approve and sign

Licensing Agreements developed within his/her CU through the funding from GFAs under the

following circumstances:

1. Cases where directly-negotiated Licensing Agreements are declared as “FAIR” by the

Secretary of Science and Technology for University-owned Intellectual Property Rights that

are developed by Academic and Research Development Institutions under the Constituent

University;

2. Cases within the CU which use “other modes of commercialization as allowed by all

applicable laws” as defined in Section 7 of the Philippine Technology Transfer Act of 2009

such as, but not limited to, competitive bidding.


1. Regent Albarracin commented about the tendency of the University to be very legalistic with

respect to contracts and agreements but he was yet to see any business that has arisen from

a research in the University. The San Carlos University in Cebu was able to produce a P100-

million enterprise utilizing mango waste to become food.


D. Appointment of University Officials

UP Los Baños

Renewal of Appointment of Asst. Prof. CHRYSLINE MARGUS N. PIÑOL, as Director,

Institute of Mathematical Sciences and Physics (IMSP), College of Arts and Sciences, effective

26 August 2016 until 25 August 2019

UP Visayas

a. Reappointment of Prof. CRISPINO A. SACLAUSO as Dean, College of Fisheries and

Ocean Sciences, effective 01 November 2016 until 31 October 2017

b. Appointment of Assoc. Prof. VIRGILDO E. SABALO as Dean, UP Visayas Tacloban

College, effective 01 November 2016 until October 2019


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A. Curricular proposals of UP Diliman, approved by the UP Diliman University Council at

its 140th meeting held on 5 September 2016:

Cluster C: Science and Technology

College of Engineering

Revision of the Bachelor of Science in Metallurgical Engineering

Revision to the existing checklist

Archaeological Studies Program

Revision of the Diploma, MA, MS, and PhD in Archaeology Programs

a. Change in Program Administration

b. Change in Program Requirements

College of Engineering

Abolition of the Diploma in Industrial Engineering Program

College of Science

Revision of the MS (Meteorology) Program

a. Institution of Courses

b. Revision of Courses

c. Change in Program Requirements


B. Establishment of the “Willy Lim Bon Teck Mining Engineering Centennial Professorial

Chair” at the College of Engineering, UP Diliman

Donor: Sterling Paper Products Enterprises, Inc.

(a member of the Sterling Paper Group of Companies)

Support Fund: The donor commits to remit to the Donee the total amount of PHP120,000.00 per

year for at least five (5) years commencing with UP Academic Year 2016-2017

Beneficiary Unit: College of Engineering, UP Diliman

Others: Donated sum shall be utilized solely and exclusively for the purpose intended by the

Donor.

Fund Management: U.P. Engineering Research and Development Foundation, Inc. (UPERDFI)


ACADEMIC MATTERS

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C. Establishment of the “Doña Maria Co Chiao Ti Lim Electrical Engineering Centennial

Professorial Chair” at the College of Engineering, UP Diliman

Donor: Expressions Stationery Shop, Inc.

(a member of the Sterling Paper Group of Companies)





Donor.



D. Establishment of the “Edgardo and Agnes Paynor Electrical Engineering Centennial

Professorial Chair” at the College of Engineering, UP Diliman

Donor: Tyrone Paynor, Lesli Paynor-Reguyal, Christine Paynor-de Belen, Kevin Paynor

and Sharon Paynor-Pagdanganan





Donor.



E. Establishment of the “Enrique T. Virata Professorial Chair” at the School of Statistics, UP

Diliman

Donor: Cesar E.A. Virata

Support fund: The donor hereby donates to the Donee the sum of PHP1,500,000.00

Beneficiary Unit: School of Statistics, UP Diliman

Others: The implementation of this chair shall be in accordance with the pertinent rules of the

University

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Fund Management: U.P. Foundation, Inc. (UPFI)


F. Endorsement of UP Diliman University Council Committee on Student Admissions,


prior to graduation (with honors) in favor of Ms. Maria Rizza Belle G. Dela Fuente, BS

Economics student of the School of Economics

Ms. Maria Rizza Belle G. Dela Fuente was admitted to BS Economics Program of the

School of Economics on the first semester of 2012-2013. She filed a Leave of Absence (LOA)

on the first semester of 2015-2016 because of her mother’s grave illness (colon cancer) and

financial problems. Ms. Dela Fuente is a candidate for graduation with honors as of Midyear

2016.

Per Revised UP Code Article 412. “Students who are candidate for graduation with

honors must have completed in the University System at least 75 percent of the total number of

academic unit or hours for graduation and must have been in residence therein for at least two

years immediately prior to graduation.” Since Ms. Dela Fuente failed to comply with Article 412,

she could not be allowed to graduate with honors.

At its meeting held on 22 August 2016, the UC-CSAPG resolved to endorse Ms. Dela

Fuente’s appeal to the Board of Regents (BOR) for consideration.


G. Endorsement of UP Diliman University Council Committee on Student Admissions,


prior to graduation (with honors) in favor of Ms. Patrice Jamie DL Javier, Visual

Communication student of the College of Fine Arts

Ms. Patrice Jamie DL Javier was admitted to Bachelor of Fine Arts in Visual

Communication Program on the first semester of 2011-2012. She filed a Leave of Absence (LOA)

on the second semester of 2014-2015 because of financial reasons. Ms. Javier was included in

the list of graduates for the second semester of 2015-2016.

Per Revised UP Code Article 412. “Students who are candidate for graduation with

honors must have completed in the University System at least 75 percent of the total number of

academic unit or hours for graduation and must have been in residence therein for at least two

years immediately prior to graduation.” Since Ms. Javier failed to comply with Article 412, she

could not be allowed to graduate with honors.

At its meeting held on 22 August 2016, the UC-CSAPG resolved to endorse Ms. Javier’s

appeal to the Board of Regents (BOR) for consideration.


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H. Request of UP Los Baños to correct the major of Mr. Marc Paul S. Rivarez and Ms. Diana

SJ. Tabudlong (both BS Agriculture graduates for Second Semester 2013-2014) from Crop

Biotechnology to Crop Protection Biotechnology

The major was erroneously indicated in the list of candidates for graduation as of the end

of Second Semester 2013-2014 which was approved for endorsement by the UPLB University

Council in its 125th meeting held on 21 April 2014. The UPLB University Council approved the

correction made during its 132nd meeting on 27 September 2016.


I. Request of UP Cebu for amendment of name of Ms. Katrina Catanghal Tan from Karina

to Katrina in the list of graduating students as recommended by the UP Cebu College

Council held on 15 June 2016

Her name was erroneously written as Karina instead of Katrina, which appears in her birth

certificate issued by the National Statistics Office. UP Cebu would like to apologize for the

inadvertent mistake.


J. Graduation of students who completed all the requirements for their respective

Degrees/Titles as of Midyear Term AY 2015-2016, or as of the end of the term specified, as

recommended by their respective University Councils, except those with pending

disciplinary cases

UP Diliman (Approved by the UP Diliman University Council at its 140th meeting held

on 5 September 2016)

UP Los Baños (Approved by the UP Los Baños University Council at its meeting held


UP Manila (Approved by the UP Manila University Council at its 100th regular meeting

held on 8 September 2016)

UP Visayas (Approved by the UP Visayas University Council at its 111th meeting held


UP Mindanao (Approved by UP Mindanao University Council at its 45th meeting held

on 3 October 2016)

UP Baguio (Approved by UP Baguio University Council at its 59th meeting held on 22

August 2016)

UP Cebu (Approved by UP Cebu College Council at its 17th regular meeting held on 28

September 2016)


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A. Proposed UP Bonifacio Global City (UP-BGC) Campus Rental Rates

The UP-BGC Executive Director, Danilo L. Concepcion is proposing a schedule of rental

rates of rooms and other facilities at the UP Bonifacio Global City Campus. The proposed rates

were carefully studied along with the Office of the Vice President for Development (OVPD) with

the hope that the University’s earning potential would be optimized.

Likewise, Executive Director Concepcion would also like to ask for the authority to adjust

the UP-BGC rental rates whenever necessary subject to the President’s approval.

A copy of the proposed rates is on file at the OSU.


1. Dean Concepcion explained that the proposed rental rates are the most reasonable rates based

on a study conducted by the BGC Technical Working Group headed by Vice President for

Development Elvira Zamora. The proposed rental rates are relatively lower than the rates

charged by UP Diliman for the use of its facilities because the UP BGC is still on its start-up

phase.

2. Regent Albarracin inquired whether an evaluation after two (2) or three (3) years of

implementation will be made. Dean Concepcion confirmed that after one (1) year of

implementation, an evaluation will be conducted on the utilization of space and the effectivity

of rental rates.

3. Dean Concepcion informed the group that the current commercial rental rate in Makati is

around PHP800-PHP1,000 per square meter per month. For comparison, he asked VP Zamora

about the equivalent rate per square meter per month of the proposed UP BGC rates.

4. Vice President Zamora explained that her team computed the rates by using the estimated

MOOE requirements for UP BGC, subtracted by the expected lease payments for the leasable

spaces. The leasable spaces represent approximately 10% of the total space within the

facility. She clarified that the proposed rental rates are only for the spaces to be used by the

UP academic units. These rates are set relatively low compared to market so as to encourage

academic units to conduct programs at the UP BGC.

5. Regent Gonzalez-Montinola inquired whether UP BGC will be renting out its facilities to the

public other than UP stakeholders. Dean Concepcion said yes but clarified that it would only

be for the commercial areas. The classrooms will not be rented out unless these will be

underutilized, in which case, renting these out will be reconsidered.

FISCAL MATTERS

NOTE: The Board gave an omnibus approval for most items under ACADEMIC

MATTERS.

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6. On the use of parking space, Regent Gonzalez-Montinola suggested that a sticker system be

adopted if UP BGC will allow others to use the parking space. Dean Concepcion said that the

parking will be treated separately but ideally, it should be made available to all users of the

building. This will be one of the areas for study once the UP BGC is fully operational.

7. Student Regent Manuel inquired whether the proposed rates are uniform for all prospective

clients, including students or student organizations that might want to use the facility for

meetings or other activities. Dean Concepcion said that the original intention was really to

make the rates uniform for all. However, like in UP Diliman, student organizations will be

given special discounts.

8. Student Regent Manuel noted in the proposal that the UP BGC Director is in charge of

overseeing the adjustment of the rates. In the spirit of having a system of checks and balances,

he suggested creating a committee that would take care of the rental rates adjustments in the

future. He mentioned that based on his various consultations and summits held with his

constituents, the students are doubtful of new fees to be imposed by the University.

9. The Board approved the proposed BGC rental rates and noted the Student Regent’s objection.


B. Proposal for an Expanded Service Recognition Pay (eSRP) for Administrative Staff and

REPS

A copy of the proposal is on file at the OSU.


1. President Pascual briefly explained that the current Service Recognition Pay (SRP) consists

of a monetary benefit for the administrative staff and REPS, in the amount equivalent to 10

days’ salary for every year of service, payable upon:

i. Compulsory retirement at age 65,

ii. Early retirement due to severe illness as defined by PhilHealth, or

iii. Death at an age eligible for optional retirement.

2. The SRP was implemented effective 1 April 2011 to bring the benefits for the administrative

staff and REPS at close par with the benefits for the faculty. During the first 4 years of the

SRP implementation (2011-2015), the SRP payment totaled PhP 156 million, as projected at

the time of approval in 2011. In 2015, PhP 51 million was paid to retiring administrative staff

and REPS.

3. In a letter to the Board of Regents dated 20 May 2016, Staff Regent Alexis M. Mejia formally

proposed on behalf of the administrative staff and REPS certain amendments to the terms of

the current SRP to expand its coverage and align its eligibility and entitlement rules with the

Faculty Sick Leave Benefit (FSLB). A committee consisting of two representatives each from

the Administration, the administrative staff and REPS was formed to study the proposal.

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4. Based on the consensus reached by the committee, an expanded SRP (eSRP) is proposed with

the following features:

a. The eligible staff under the eSRP shall be those who have employer-employee relations

with UP and whose salaries are paid out of the Personnel Services (PS) allocations to UP

in the General Appropriations Act (GAA), be they full time or part time. (amendment)

This means that the eligible staff will no longer be limited to those who occupy plantilla

positions under the current SRP but will also include UP contractuals who meet the two

aforesaid qualifications.

b. The eSRP benefit is payable to eligible staff upon:

i. Compulsory retirement at age 65. (no change from the current SRP) Optional

retirement starting at age 60 until just before age 65 of eligible staff with at least

25 years of service to UP and whose unit or office has an approved succession plan

for those applying for optional retirement. (new)

ii. Early retirement due to permanent total disability (no longer fit to work) under the

rules of GSIS, regardless of age but with at least 25 years of service to UP.

(amendment) The current rule provides the payment of SRP benefit upon early

retirement due to serious illness.

iii. In case of death of eligible staff regardless of age and length of service to UP.

(amendment) The current rule requires that the concerned staff be otherwise

eligible for optional retirement.

c. Years of service to UP as contractual or casual of eligible staff shall be included in the

computation of the eSRP benefit. (new) This is consistent with the related FSLB rule.

d. In case of serious or severe illness as determined by the University, based on the

recommendation of a government physician, eligible staff who have accumulated

commutable leave credits earned shall be granted sick leave with pay charged to the eSRP

credits, up to the maximum period allowed, before using the earned leave credits that can

be monetized. (amendment) This is consistent with the related FSLB rule.

e. Non-monetization rule: The eSRP credit shall not be included in the computation of the

available leave credits for annual monetization of leave credits for administrative staff

and REPS. (no change).

5. President Pascual clarified that the other existing SRP guidelines (e.g., exclusions,

computation, processing) that are not otherwise amended in this proposal shall remain in force

and form part of the eSRP implementing guidelines. He noted that the most significant change

in the proposal was the inclusion of the provision that the SRP benefits will be given to those

who will opt to retire early. This will not entail a bigger budget to pay for eSRP benefits.

There will be a greater incentive for early retirement making use of the optional retirement

rule of GSIS.

6. The eSRP will encourage optional retirement which will result in early freeing up of occupied

items. The filling up of positions vacated by early retirees will enable UP to engage the

services of younger qualified staff members and rejuvenate the ranks of administrative staff

and REPS. The chain of vacancies that will be created will also facilitate the regularization

of UP contractuals and adjust the skills mix to meet current emerging requirements.

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7. President Pascual stated that the expanded Service Recognition Pay (eSRP) will be effective

1 January 2017. The Board is also requested to authorize the President to issue further

implementation guidelines as necessary.

8. Regent Gonzalez-Montinola asked whether the SRP rules are in harmony with the rules on

optional retirement under the GSIS. President Pascual said that the eSRP requirements will

simply follow the GSIS processing of retirement, be it compulsory, optional (or early

retirement), or death of an employee.

9. Regent Albarracin and Faculty Regent Padilla both inquired whether the faculty will be

covered by the proposed eSRP. President Pascual said that equivalent benefit for the faculty

provides for a fifteen-day salary called Cumulative and Commutable Sick Leave.

10. Staff Regent Mejia thanked President Pascual and Vice Presidents Florendo and Amante for

supporting most of the recommendations of the Office of Staff Regent for the expanded SRP.

However, he said that his office will, in the future, continue to appeal for the following

proposals:

i. Additional five (5) days to the approved ten (10) days of the SRP;

ii. Inclusion of the non-UP contractuals who are performing core functions of a unit to

the SRP; and

iii. Transfer of UP contractual and casual employees from being charged under the

Revolving Fund to the General Fund.

11. Regent Albarracin requested the Office of the President to report to the Board the plan of the

University with the requirement of President Duterte to end the “endo” or end of contract

system.

12. President Pascual recalled that he had already reported to the Board about the regularization

of around 1,000 contractual employees. The ability of the University to regularize a

contractual employee is limited by the number of available vacant items that match the salary

grade of the item and the qualifications of the contracted personnel.


C. Proposed Compensation Scheme for Individual Contracts of Services (ICS), applicable to

Non-UP Contractuals effective 01 January 2017

Rationale:

The proposed compensation scheme for Individual Contracts of Services (ICS) is being

presented for approval by the Board of Regents in the hope of addressing the following issues:

a. Absence of standards/guidelines in setting rates for contractuals

b. Difficulty in raising compensation for contractuals

c. Proliferation of non-standard position/job titles

A copy of the proposal is on file with OSU.

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1. Student Regent Manuel informed the Board that, based on the letter being distributed by a

group of protesters at the Quezon Hall Lobby, there must be a technical working group

(TWG) that should have been formed before the proposed compensation scheme is approved

by the Board of Regents.

2. Vice President Zamora said that the approval by the Board of the proposed scheme is

important because it will address certain issues, such as:

i) Absence of standards/ guidelines in setting rates for contractuals;

ii) Difficulty in raising compensation for contractuals; and

iii) Proliferation of non-standard positions/ job titles.

3. Vice President Zamora added that this joint effort of the Office of the Vice President for

Administration, the Vice President for Planning and Finance and the Vice President for

Development will address the requirement of the Commission on Audit (COA) to have

guidelines from which the compensation of the non-UP contractuals will be based.

4. The first step taken by the team was to make a list of all the job titles that have been assigned

to people under contract of services and come up with position titles that would more or less

be able to accommodate existing job positions equivalent to Civil Service positions, e.g.,

Accounting Assistant is equivalent to Accountant 1 in the Civil Service. The proposed rates

are equivalent to the Salary Standardization Law (SSL), which will substantially improve the

salaries of contractuals in the University.

5. Student Regent Manuel said that the group asserting for the formation of a TWG believed

that beyond providing benefits to non-UP contractuals, a better alternative would be to give

them regular items.

6. Vice President Zamora explained that some employees provided with individual contracts of

services are not asking for regular items because many of them are project-based people who

just want to be paid fairly based on market rates. President Pascual agreed that not all

contracted personnel working in UP are doing regular type of work and would want to have

a regular position. There are contracts that run for less than a year and contracted personnel

like the consultants are paid from project funds.

7. Staff Regent Mejia asked for clarification on the term “no employer-employee relationship”.

He asked if it is possible to request the Civil Service Commission to remove that particular

requirement in compliance with the Philippine President’s call to end the “endo” practice. He

mentioned that contracted personnel who are performing core and essential functions in the

units are requesting for a benefit equivalent to the Health and Welfare Benefit given to regular

employees.

8. President Pascual said that Vice President Amante is expecting new guidelines for

contractuals to be issued by the Civil Service Commission by November.

9. Student Regent Manuel requested deferment of action from the Board on the proposed

compensation scheme in order to have further consultation and dialogue with other concerned

groups.

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10. Chair Licuanan said that the better approach was to approve the proposal with the assurance

that the administration will address all the issues and concerns that have been raised.

11. Student Regent Manuel put on record his objection to the proposed scheme. The Board

approved the proposal noting the objection of the Student Regent.


D. Authorized Signatories of the UP Constituent Universities (CUs)/UP Manila Philippine

General Hospital (PGH) for Investment Management Agreements/ Trust Agreements with

the Land Bank of the Philippines (LBP), Development Bank of the Philippines (DBP),

Banco De Oro Unibank Inc. (BDO), Metropolitan Bank & Trust Company (MBT), and

Security Bank Corporation (SECB)

At the 1305th Meeting of the Board of Regents on 29 January 2015, the Board approved

and authorized the Management of the University to enter into an Investment Management

Agreement or Trust Agreement with the Development Bank of the Philippines (DBP) and the

Land Bank of the Philippines (LBP) for the administration and investment of the University

funds.

Moreover, at the 1307th Meeting of the Board of Regents on 29 April 2015, the Board

approved the Investment Policy Statement of the University of the Philippines and approved and

authorized the Management of the University to enter into an Investment Management

Agreement or Trust Agreement with the Banco De Oro Unibank Inc. (BOO), Metropolitan Bank

& Trust Company (MBT), Bank of the Philippine Islands (BPI), Union Bank of the Philippines

(UBP), and Security Bank Corporation (SECB) for the administration and investment of the

University funds.

Most recently, at the 1308th Meeting of the Board of Regents on 28 May 2015, the Board

approved the authorized signatories/alternate signatories of the University of the Philippines for

Investment Management Agreements/Trust Agreements with the Land Bank of the Philippines

(LBP), Development Bank of the Philippines (DBP), Banco De Oro Unibank Inc. (BOO),

Metropolitan Bank & Trust Company (MBT), Bank of the Philippine Islands (BPI), Union Bank

of the Philippines (UBP),and Security Bank Corporation (SECB).

Based on the foregoing, we hereby recommend to the Board of Regents the approval of the

following proposed Authorized ex officio Signatories of the CUs/PGH for Investment

Management

Agreements / Trust Agreements:

1. Signatories for CUs (any two (2) of the following):

- Chancellor, two (2) Vice-Chancellors

2. Signatories for UPM-PGH (any two (2) of the following):

- Director, two (2) Deputy Directors


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E. Proposed amendment to the BIOTECH Modernization Fund for the continuous

maintenance and operation of BIOTECH laboratories and facilities at the National Institute

of Molecular Biology and Biotechnology, UP Los Baños

The proposed amendment recommends a provision for the “educational advancement and

benefits of the personnel involved in the income generation” to include attendance to trainings

and scientific meetings, payment for royalty dues to the investors of the products, and payment

of benefits allowable under RA 8439 or the Magna Carta for Scientist, Engineers, Researchers

and other Science and Technology Personnel in Government such as hazard pay, longevity pay

and subsistence allowance.


F. Proposed Allocation Scheme of the Undergraduate Tuition Fee Increment (UGTFI) to the

Academic and Administrative Units in UP Manila

Recommending submission to the Board of Regents for approval of the following:

SHARING OF UNDERGRADUATE TUITION FEE INCOME (UGTFI) lN UP MANILA:

1. 70% - UP Manila Administration

30% - Academic Units

2. Share of UP Manila Administration shall be utilized for the following projects/programs

subject to the approval of the UP President:

a. Infrastructure and special projects of the Colleges

b. Improvement of Facilities/Procurement of equipment of the colleges

c. Improvement of classrooms and laboratories in the Colleges

d. Payment of utilities

e. Capital Outlay and other special projects which have impact on all UP Manila

constituents

f. Other MOOE for UP Manila and the Colleges to support strategic initiatives of

the CU

3. Share of Academic Units shall be utilized for the following

projects/programs

a. Teaching and Research Enhancement (50% of academic unit share)

Course material development grant

Research dissemination grant/travel grant

Payment to staff for extra services rendered related to undergraduate

teaching and research

Research and teaching equipment acquisition, and maintenance cost, supplies

and materials for research and workshops

b. Faculty and Staff Development (30% of academic unit share)

Assistance in attendance of seminars/workshops

Training grant

Travel grant

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Conduct of seminar/workshops

c. Student Development (20% Or academic unit share)

Scholarship/ assistance

Attendance of seminars/ conferences

Presentation of papers/ posters

The utilization of the UGTFl will be in support of the undergraduate program, consistent

with the approved utilization of the tuition increase per 1216th BOR meeting held on 15 December

2006.


G. Creation of the UP Manila College of Public Health (CPH) Trust Fund

The Creation of the UP Manila College of Public Health (CPH) Trust Fund which will

serve as repository for similar research-related awards intended for CPH or any of its units,

primarily sourced from the International Publication Award – Institutional Award from the UP

System.

The College of Public Health (CPH), as an academic unit of the UP Manila, serves as

teaching, research and service institution dedicated to the improvement of public health at the

national and regional levels. More broadly, CPH is also designated by the Southeast Asian

Ministers of Education Organization (SEAMEO) as the Center for Public Health, Hospital

Administration, Environmental and Occupational Health under the TropMed Network.

Consistent with this, CPH leads the SEAMEO countries in the development of human resources,

and the conduct and dissemination of researches intended to strengthen health systems in the

region.

The proposed Trust Fund will be utilized to support research-related activities of CPH,

including but not limited to: printing/ publication costs for CPH-sponsored issues in local or

international journals; conduct of training to enhance research-capability and productivity of CPH

faculty and professional staff; procurement of software, hardware, and bother equipment/supplies

to support the research activities of constituents of CPH; hiring of administrative or research

support personnel to augment the functions of the CPH Resource Office; and partial support to

paper or poster presentations by CPH college initiated research conferences/colloquia, among

others.


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H. Reprogramming of THIRTY MILLION NINE HUNDRED NINETY THOUSAND PESOS


balances of prior years' obligations from the General Fund, as certified available by the

System Budget and Accounting Offices, for the following expense classification:

Office / Unit Program / Project Titles Expense

Classification

Amount

OVPAA Research Dissemination Grant MOOE PHP4,190,000

Balik-PhD PS 1,800,000

Office of International

Linkages (OIL)

UP System and CU Hosted

International Conferences

MOOE 7,500,000

Office of International

Linkages (OIL)

Support for Attendance in

International

Conferences/Meetings

MOOE 2,500,000

UP Mobility for Vigor and

Excellence (MOVE-UP)

MOOE 15,000,000

TOTAL PHP30,990,000

The validity of the allotted budget for these projects will end after two (2) years upon

approval by the Board of Regents, after which any unexpended balances shall be reverted back

to the general UPSA Reprogrammed Funds for PS/MOOE.

lt is understood that any disbursements that will be made against this fund shall be subject

to the usual accounting and auditing rules and regulations.


I. Reprogramming of SIXTY NINE MILLION FIVE HUNDRED THOUSAND PESOS


balances of prior years' obligations, as certified available by the System Budget and System

Accounting Offices. This amount shall be used to fund the following project:

Project Title Capital Outlay

Design and Build of the Proposed University of the Philippines Main

Library Plaza in Diliman

PHP49,926,079

Equipment Outlay (EO) / Capital Outlay (CO) for CUs and System

Offices

19,573,921

TOTAL PHP69,500,000

The UP Main Library is part of the campus core, according to the Land Use Plan of the

University, and designated as a historical and tourism district. Redevelopment of the Main

Library Plaza would address its further deterioration. This would also permit users to maximize

the open space fronting the library and widening of the street would accommodate various

activities such as performances, exhibits, and gatherings.

The validity of the allotted budget for this project will end after two (2) years upon approval

by the Board of Regents, after which any unexpended balances shall be reverted back to the

general UPSA Reprogrammed Funds for Capital Outlay/Equipment Outlay.

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lt is understood that any disbursements that will be made against this fund shall be

subject to the usual accounting and auditing rules and regulations.


J. Reprogramming of ONE HUNDRED TWENTY FIVE MILLION PESOS ONLY

(Php125,000,000.00) representing the UP System Administration's unexpended balances of

prior years' obligations, as certified available by the System Budget and System Accounting

Offices. This amount shall be used to fund the following project:

Project Title Capital Outlay

Renovation of the University Health Service in UP

Diliman

PHP125,000,000

TOTAL PHP125,000,000

The University Health Service is mandated to serve the flagship campus of the University

and envisions to become a premier health facility that specifically caters to the academe. Its

primary goal is to promote health and wellness among the constituents of the University as well

as to reduce the impact of illness on the students' academic performance and on the productivity

of the faculty and staff. The proposed renovation of the University Health Service will be able to

revitalize its facade, increase the capacity for admitting and records, and accommodate expansion

of medical services, diagnostic services, Public Health Unit, community services, and other

activities.

Attached is a copy of the Permit to Construct (PTC) approved by the Department of Health

(DOH) subject to expiration if the work authorized by the permit does not commence within 365

days from date of issuance, or is abandoned during the period specified, in which case, another

application should be filed.

The validity of the allotted budget for this project will end after two (2) years upon approval

by the Board of Regents, after which any unexpended balances shall be reverted back to the

general UPSA Reprogrammed Funds for Capital Outlay/Equipment Outlay.

It is understood that any disbursements that will be made against this fund shall be subject

to the usual accounting and auditing rules and regulations.


K. Programming of UP Baguio’s Excess Income for CY 2015 from the Revolving Fund in the

Amount of Fourteen Million Nine Hundred Ninety Four Thousand One Hundred Ninety

Six Pesos and 93/100 (PHP14,994,196.93), duly certified available by the UP Baguio

Accounting and Budget Offices, for the following purposes:

Maintenance & Other Operating Expenses (MOOE)

Repair & Maintenance of furniture & fixtures PHP 2,000,000.00

MOOE augmentation for Colleges & Offices 1,500,000.00

Scholarship/Development Funds 500,000.00

Miscellaneous Expenses 994,196.93

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Capital Outlay (CO)

Rehabilitation, repair and repainting of school,

Office buildings & other school facilities 10,000,000.00

TOTAL PHP14,994,196.93

It is understood that the disbursements from this programmed funds shall be subject to

the usual accounting and auditing laws, rules and regulations.


L. Deed of Donation between the University of the Philippines Cebu (Donee) and the Cebu

Province (Donor)

Donation:

A portion of Lot 2 located in Barangay Busay, Cebu City, containing a total amount of

Twenty Thousand (2,000) square meters, for use as relocation site for informal settlers occupying

the UP Cebu’ properties in Barangay Lahug, Cebu City.


M. Request Authority to Release the 3rd and 4th Tranches of Rice Subsidy for FY 2016 to all

qualified UP employees

The Office of the Vice President for Administration (OVPA) shall prepare the guidelines,

and to authorize the Chancellors in the regional CUs outside Metro Manila to decide on the best

timing of the release, to ensure efficiency and maximization of the benefits, given supply and

price advantages with successful bidding.

Justifications:

The CNA with the All UP Academic Employees Union (AUPAEU) and the All UP

Workers Union (AUPWU) have provisions for the rice subsidy in various tranches. The

AUPAEU has requested the equivalent cash amount of the subsidy, for the faculty and REPS.


N. Proposed Memorandum of Agreement between the University of the Philippines and the

Cravings Group (TCG) Holdings, Inc. for use and servicing of U.P. Bonifacio Global City

(BGC) facilities

UP shall integrate TCG and/or any of its subsidiaries in its plan for the proper operation,

management, maintenance and protection of UP BGC's properties and facilities, and authorizing

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it to use and service the areas within the facilities with a total area of 848 sq. m. for a period of

ten (10) years under the following terms:

Ground Floor Restaurant (143 sq. m.) - PhP 625.00 per sq. m. per month

Ground Floor Food Hall (167 sq. m.) - PhP 500.00 per sq. m. per month

Third Floor Culinary School (538 sq. m.) - PhP 600.00 sq. m. per month


1. UP College of Law Dean Danilo Concepcion discussed the Memorandum of Agreement

(MOA) between Cravings Group (TCG) Holdings, Inc. and the Bases Conversion

Development Authority (BCDA). He explained that the MOA would facilitate the execution

of a Compromise Agreement between the two parties (TCG and BCDA) that would then lead

to the dismissal of a pending court case filed by the TCG against the BCDA. Consequently,

the notice of Lis Pendens annotated on the title of the BCDA property in Bonifacio Global

City (BGC) that was donated to the University of the Philippines (UP) would be cancelled.

The proposed Compromise Agreement would allow the TCG to run a culinary school at the

UP BGC property.

2. Dean Concepcion added that the University would benefit from the agreement because it will

not only solve the lis pendens issue on the UP title but it will also earn from the rental fees of

the culinary school and cafeteria that the TCG will put up at the UP BGC. He assured the

Board that he will incorporate in the final agreement all the comments and recommendations

of the Office of the Vice President for Legal Affairs, which include, among others, the

shortening of the lease period for the use of the facility from ten (10) years to five (5) years.

3. Regent Albarracin inquired about the intended rental rates for the TCG. Dean Concepcion

said that the three (3) various rental rates are as follows:

i. Ground Floor Restaurant (143 sqm) - PhP625.00 per sq.m. per month

ii. Ground Floor Food Hall (167 sqm) - PhP 500.00 per sq.m. per month

iii. Third Floor Culinary School (538 sqm) - PhP 600.00 per sq.m. per month


NOTE: The Board gave an omnibus approval for item nos. D-M under FISCAL

MATTERS.

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A. Proposal for Professors Emeriti and Retired Professors to increase and extend involvement

in teaching, mentoring, research, creative work, and administrative work in the University



1. Regent Albarracin inquired whether there is a time limit on the policy since now is the time

to invite professor emeriti and retired professors to teach while the regular faculty pursue their

PhD abroad. Chair Licuanan said that there are two options, i.e., to put an upper limit in terms

of the time or to evaluate the policy to determine whether there is still a need to continue it.

2. President Pascual sought clarification on whether retired professors refer to only those with

PhD. Vice President Concepcion said that the rule is silent on this because it would depend

on the discipline. For example, the highest degree for Fine Arts is a Master's Degree. But the

policy requires that the academic unit should agree with the teaching of the retired professor.


B. Appointment of the following faculty as Professor Emeritus, effective upon retirement

The UP System Committee on Professor Emeritus Appointments recommended the following

faculty as Professor Emeritus for their exemplary service to the University as teachers,

researchers, and public servants.


CU Name

UP Diliman Florian A. Alburo

UP Diliman Ruperto P. Alonzo

UP Diliman Ma. Luisa T. Camagay

UP Diliman Dante B. Canlas

UP Diliman Benjamin E. Diokno

UP Diliman Jonathan C. Malicsi

UP Diliman Angelito G. Manalili

UP Diliman Gwendolyn R. Tecson

UP Diliman Elizabeth R. Ventura

UP Manila Lulu C. Bravo

UP Manila Cleotilde H. How

UP Visayas Ebonia B. Seraspe

UP Visayas Ida M. Siason

ADMINISTRATIVE MATTERS

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C. Request of Prof. Raul C. Pangalangan, College of Law, UP Diliman, to serve as Judge of the

International Criminal Court (ICC) at the Hague on Secondment without having to apply

for periodic short-term renewals

UP Diliman Chancellor Michael Tan had already approved Prof. Pangalangan’s first year

on duty which started on 17 August 2015 and also recently the renewal for another year (17

August 2016 until 16 August 2017).


D. Secondment of Dr. Arsenio M. Balisacan to the Philippine Competition Commission (PCC),

effective 07 January 2016 for a term of seven (7) years

Dr. Balisacan was appointed PCC Chairman on 07 January 2016 for a term of seven (7)

years and took his Oath of Office on 01 February 2016. Prior to this appointment, Dr. Balisacan

was seconded to the National Economic Development Authority (NEDA) as Secretary of

Socioeconomic Planning and Director General for the period 14 May 2012 to 31 January 2016.

His appointment at PCC effectively brings his cumulative number of years of secondment beyond

the maximum allowable period of six (6) years [Item 10.3.6 (2) of the UP Diliman Faculty

Manual, December 2003.]

The BOR at its 1039th BOR Meeting held on 14 March 1991 declared that "in very

meritorious cases, it may, upon recommendation of the unit concerned, the Dean, the Chancellor

and the President, waive the rule on number of years a faculty/staff member be allowed to be on

secondment. In no case, however, shall a faculty/staff member be allowed to be on secondment

for more than six (6) years."


E. Request of UP Mindanao for Regularization of Casual Position from Land Management

Officer III (SG-18) to Administrative Officer V (SG-18), subject to issuance of NOSCA by

the DBM

From:

Position title

DBM PSIOOP

Item No.

Salary Grade (SG) /

monthly salary (DBM NBC

562 s.2016)

Land Management Officer III [Casual position] SG 18-1 PHP33,452/ mo.

To:

Position title

DBM PSIOOP

Item No.

Salary Grade (SG) /

monthly salary (DBM NBC

562 s.2016)

Administrative Officer V New PSIOP

Number

SG 18-1 PHP33,452/ mo.

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Date of effectivity: upon approval by the BOR

Justification: Authorized by DBM Circular Letter No. 2004-7 issued on 25 March 2004 on

"Budget & Management Flexibilities for SUCs", and by DBM Circular Letter No. 2005-

5 issued on 16 August 2005 on "Reclassification of Positions".


F. Request for Temporary Waiver of Faculty Tenure Rule in Favor of the Following:

UP Diliman

Prof. ELMER S. ESTACIO, Professor 1, College of Science, effective 01 August 2016 until 31

July 2017

Prof. MANOLO G. MENA, Professor 12, College of Engineering, effective 01 August 2016

until 31 December 2016

UP Los Baños

Asst. Prof. DIOSDADO B. LOPEGA, Assistant Professor 1, College of Arts and Sciences,

effective 01 January 2017 until 31 July 2017

Asst. Prof. APRILL P. MANALANG, Assistant Professor 1, College of Arts and Sciences,

effective 01 January 2017 until 31 July 2017

Asst. Prof. JAE JOSEPH RUSSEL B. RODRIGUEZ, Assistant Professor 2, College of Arts

and Sciences, effective 01 January 2017 until 31 July 2017

Engr. MIKEL ANGELO B. YAP, Instructor 7, College of Engineering and Agro-Industrial

Technology, effective 1 August 2016 until 31 December 2016

UP Visayas

Ms. TRINA ANTONETTE F. DUREMDES, Instructor 6, College of Arts and Sciences,

effective 01 August 2016 until 31 July 2017

UP Baguio

Assoc. Prof. CHELO S. PASCUA, Associate Professor 6, College of Science, effective 01

August 2016 until 31 July 2017


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G. Appointment of Faculty

Note: These proposed appointments have gone through the standard University peer review process from the

Department to the College, the Constituent Universities concerned, and the University System. In cases where

there was doubt about the process followed or about the fairness of the recommendations, the papers were

returned to the unit concerned for review and recommendation.

1. Transfer to Permanent Status

UP Diliman

Asst. Prof. ANA MARIE C. ALFELOR-DE JESUS, Assistant Professor 3, UP Diliman

Extension Program in Pampanga, effective 27 October 2016

Asst. Prof. ROLANDO C. ESTEBAN, Assistant Professor 2, College of Social Sciences

and Philosophy, effective 27 October 2016

Asst. prof. MARY GRACE P. GOLFO, Assistant Professor 1,School of Library and

Information Studies, effective 27 October 2016

Asst. Prof. MA. FRANCEZCA THERESA C. KWE, Assistant Professor 1, College of

Arts and Letters, effective 27 October 2016

Asst. Prof. GABRIELA ALEJANDRA D. LEE, Assistant Professor 2, College of Arts and

Letters, effective 27 October 2016

Asst. Prof. VICTOR G. OBEDICEN, Assistant Professor 3, College of Social Work and

Community Development, effective 27 October 2016

Asst. Prof. STEPHEN JUN V. VILLEJO, Assistant Professor 1, School of Statistics,

effective 27 October 2016

Asst. Prof. TIMOTHY H. ZARCO, Assistant Professor 2, Cesar E.A. Virata School of

Business, effective 27 October 2016

UP Los Baños

Asst. Prof. EMMANUEL GENESIS T. ANDAL, Assistant Professor 1, College of

Economics and Management, effective 27 October 2016

Asst. Prof. RHEA R. BAILEY, Assistant Professor 1, College of Human Ecology, effective

27 October 2016

Asst. Prof. ANDREW D. MONTECILLO, Assistant Professor 1, College of Arts and

Sciences, effective 27 October 2016

Assoc. Prof. RUEL C. NACARIO, Associate Professor 1, College of Arts and Sciences,


Asst. Prof. JOYCE P. PARCO, Assistant Professor 1, College of Human Ecology, effective

27 October 2016

Asst. Prof. BLESSHE L. QUERIJERO, Assistant Professor 6, College of Arts and


Asst. Prof. JEY-R S. VENTURA, Assistant Professor 7, College of Engineering and Agro-

Industrial Technology, effective 27 October 2016

UP Manila

Assoc. Prof. MARIA JESUSA B. BANAL-SILAO, Associate Professor 5, College of

Medicine, effective 27 October 2016

Asst. Prof. AILA NICA J. BANDONG, Assistant Professor 1, College of Allied and

Medical Professions, effective 27 October 2016

1321st BOR Meeting


UP Gazette

Volume XLVI, No. 8

32 | Page

Asst. Prof. KAREN S. BULSECO-DAMIAN, Assistant Professor 7, College of Medicine,


Prof. SHELLEY ANN F. DELA VEGA, Professor 2, College of Medicine, effective 27

October 2016

Prof. MA. LORNA F. FREZ, Professor 1, College of Medicine and attending Physician,

Philippine General Hospital, effective 27 October 2016

UP Visayas

Asst. Prof. CATHERINE B. ANECITA, Assistant Professor 3, College of Arts and


Asst. Prof. VICTOR M. ROMERO II, Assistant Professor 1, UP Visayas Tacloban

College, effective 27 October 2016

UP Baguio

Asst. Prof. PAUL SAMUEL P. IGNACIO, Assistant Professor 5, College of Science,


2. Reclassification of the Position Item

UP Los Baños

Prof. VERONICA P. MIGO from Research Associate Professor 5 to Professor 1, College

of Engineering and Agro-Industrial Technology, effective 16 August 2016

The Board CONFIRMED the following:

A. Confirmation by the Board of Regents of the Ad Interim Appointment of Prof. EDNA

ESTIFANIA A. CO as Vice President for Public Affairs, Office of the Vice President for

Public Affairs, University of the Philippines System, effective 01 September 2016 to serve

at the pleasure of the President

The President approved the ad interim appointment of Prof. Co as Vice President

for Public Affairs on 16 September 2016.

B. Confirmation by the Board of Regents of the Ad Interim Appointment of Prof. BENITO

M. PACHECO as Executive Director, Resilience Institute at the University of the

MATTERS SUBMITTED FOR CONFIRMATION BY THE BOARD

NOTE: The Board gave an omnibus approval for ADMINISTRATIVE MATTERS from

Item Nos. B-G, including sub-items.

1321st BOR Meeting


UP Gazette

Volume XLVI, No. 8

33 | Page

Philippines for Disaster Risk Reduction and Management, Office of the President,

University of the Philippines System, effective 01 September until 31 August 2017

The President approved the ad interim appointment of Prof. Pacheco as Executive

Director on 15 September 2016.

C. Agreements/Contracts

Note: These agreements have gone through the standard University processes from the Constituent Universities

(CUs) concerned and the University System. In cases where there were irregularities in the processes,

the documents were returned for review of or to exact compliance by the concerned.

.UNIT TITLE PROJECT / AMOUNT / DURATION

UP

System

1 Contract of Lease between the

University of the Philippines and

the National Grid Corporation of

the Philippines (NGCP)

Leased Property: UP leases to NGCP

portions totaling 66,236 square meters

of its Sta. Elena property

Lease period: The lease shall be for a

period of twenty-five (25) years to take

effect upon the signing of this contract.

Upon mutual consent of the parties, the

25-year term may be renegotiated for

another twenty-five (25) years for as

long as the transmission lines remain

necessary for NGCP to deliver reliable

electricity transmission service.

Consideration of the lease and other

expenses: For the use of the leased

property, NGCP shall pay UP rent

equivalent to PHP 1.25 per square

meter per month or a total of Philippine

Pesos: Twenty-Four Million Eight

Hundred Thirty-Eight Thousand Five

Hundred (PHP 24,838,500) for 25

years. This total amount shall be paid

upon signing of this Contract of Lease

2 Memorandum on Academic

Cooperation between the


the Shu-Te University, Taiwan

Project: Academic cooperation

Duration: Valid for five (5) years from

the date of signing by the

representatives of both universities

Implementing unit: Office of the

International Linkages

1321st BOR Meeting


UP Gazette

Volume XLVI, No. 8

34 | Page


UP

System

3 Memorandum of Understanding

and between the University of the

Philippines and Ecotone

Resilience, France


Duration: Valid for twelve (12) months

from the date of the signature, with an

automatic 6-month extension if the

MOA has not yet been signed within

12-month time frame

Implementing unit: Marine Science

Institute (MSI), UP Diliman




Massey University New Zealand



the date of signing by the

representatives of both universities


International Linkages


between the University of the

Philippines and Fondazione

Romualdo Del Bianco-Life

Beyond Tourism


Duration: Effective for five (5) years and

can be renewed for successive periods

of 3/5 years upon agreement of both

parties

Implementing unit: UP System




the National University

Corporation Kochi University,

Japan



the date of signing of both universities


International Linkages, UP System

7 Memorandum on Student

Exchange the University of the

Philippines and the National

University Corporation Kochi

University, Japan

Project: Student exchange

Duration: Shall come into effect on the

date of its signing by the Presidents of

both institutions and shall be in place

for five (5) years


International Linkages, UP System

1321st BOR Meeting


UP Gazette

Volume XLVI, No. 8

35 | Page

UNIT TITLE PROJECT / AMOUNT / DURATION

UP

System



Philippines and China Institutes

of Contemporary International

Relations (CICIR), People’s

Republic of China

Project: Academic exchange and

cooperation

Duration: Becomes effective from the date

of the signature of the last Institution to

sign. If the remains dormant for three (3)

years, it will be deemed to have lapsed.

Where the MOU continues to be active,

the two institutions agree to review it

after five (5) years from the date of

effectivity

Implementing unit: UP System through

the Asian Center

9 Declaration of Academic

Partnership between the


Southern Taiwan Universities

Alliance (STUA), Taiwan

Project: Academic and educational

cooperation

Duration: Valid for a period of five (5)

years from the date of signing by the

representatives of both Universities


the Office of International Linkages for

the Student Exchange

10 Memorandum on Student

Exchange and Memorandum on

Academic Cooperation between

the University of the Philippines

Kinki University (KU), Japan

Project: Student Exchange and Academic

Cooperation

Duration: Valid for five years





Cooperation and Student

Exchange Agreement between


and Sophia University, Japan

Project: Academic Cooperation and

Student Exchange


years




1321st BOR Meeting


UP Gazette

Volume XLVI, No. 8

36 | Page


UP

System

12 Renewal of the Memorandum on

Academic Cooperation and

Agreement on Academic Staff

and Student Exchange between


and the University of Trento

(UniTrento), Italy


Student/Staff Exchange

Duration: Valid for a five (5) year period

beginning from the date of the last

signature




13 General Memorandum of

Agreement for Academic

Cooperation and Exchange and

Student Exchange Agreement


Philippines and Kyoto

University, Japan


Student Exchange

Duration: Shall remain in force for a

period of five (5) years






Philippines and the International

College of Liberal Arts at

(iCLA) at Yamanashi Gakuin

University, Japan

Project: Collaborative and cooperative

arrangements whereby students,

members of the faculty, and

administrative staff of both institutions

may opt to pursue an exchange program

or any mutually agreeable programs

Duration: Established for a period of five

years, effective on the date of signing




15 Academic Agreement between


and Rowan University

Project: Establishment of Institutional

links


years


the Office of International Linkages

for the Student Exchange

1321st BOR Meeting


UP Gazette

Volume XLVI, No. 8

37 | Page


UP

System


between and among the

University of the Philippines,

the Provincial Government of

Palawan, the City Government

of Puerto Princesa, University of

the Philippines Alumni

Association (UPAA), University

of the Philippines Alumni

Association-Palawan Chapter

(UPAA-Palawan) and the

Palawan Council for Sustainable

Development (PCSD)

Project: Establishing a non-binding

framework of mutual understanding and

cooperation in strengthening the

research role of academic institutions in

support to planning, policy and decision

making in sustainable development

processes in Palawan and ultimately in

the establishment of Palawan Center for

Sustainable Development

Duration: Shall take effect upon signing

of both parties and shall remain in force

until amended, revoked or terminated, in

writing by mutual consent of all parties

UP

Diliman



Philippines Diliman and Qingdao

Technological University Qindao

College (QDC), China


Duration: Valid for a period of three (3)

years from the date of signature of both

Universities

Implementing unit: College of Social

Sciences and Philosophy (CSSP), UP

Diliman

2 Supplemental Memorandum of

Agreement between the

University of the Philippines

Diliman and the Sugar

Regulatory Administration

(SRA)

Project: WebGIS of the Sugar Regulatory

Administration Yield Estimation

System for Sugarcane (SRA YESS)

Amount: PHP1,000,000.00 from SRA,

inclusive of administrative overhead

cost

Duration: Shall be effective and

enforceable upon signing by both parties

and shall be implemented for a period of

seven (7) months starting from the initial

release of funds to UP

Implementing unit: University of the

Philippines Training Center for Applied

Geodesy and Photogrammetry (UP

TCAGP)

1321st BOR Meeting


UP Gazette

Volume XLVI, No. 8

38 | Page


UP

Diliman

3 Memorandum of Agreement

(Renewal) between the


Diliman and the Information and

Communications Technology

Office (ICT OFFICE)

Project: ICT Scholarship and Training

Program – Lean Six Sigma for

Information Technology-Business

Process Management (IT-BPM) Course

Amount: PHP1,800,00.00 from the ICT

OFFICE


and shall remain effective until the

completion of the project

Implementing unit: University of the

Philippines National Engineering

Center (UP NEC)

4 Collaborative Research

Agreement between the


Diliman and Princeton

University

Project: “Investigating dispersal scales

and genetic differentiation in Philippine

corals”


years from the date of the last signature

of the agreement

Implementing unit: Marine Science

Institute (MSI), UP Diliman



Philippines Diliman and Ernest

Logistics Corporation

Project: Internship of UP Industrial

Engineering students

Amount: Ernest Logistics shall provide

the following: Internship allowance of at least PHP360.75,

representing 75% of the minimum wage in

Metro Manila

Meal allowance of PHP40.00 per work day

Additional allowance if the student intern

exceeds the regular work hours based on the

current percentage rate/computation being

implemented by the company

Duration: Shall take effect on 11 July

2016 and shall remain in full force and

effect for five (5) years

Implementing unit: College of

Engineering, UP Diliman

1321st BOR Meeting


UP Gazette

Volume XLVI, No. 8

39 | Page


UP

Diliman


among the University of the

Philippines Diliman, the

Department of Trade and

Industry-National Capital

Regional Office (DTI-NCRO)

and the Department of Trade &

Industry-Competitiveness

Bureau (DTI -CB)

Project: Cities and Municipalities

Competitive Index

Amount: PHP150,000.00 from DTI-

Competitiveness Bureau

Duration: 16 March 2016 until 25 April

2016

Implementing unit: Institute for Small-

Scale Industries, UP Diliman



Philippines Diliman and Dr.

Michael A. Tumanut

Project: Measuring Local Government

Performance in the Philippines: A

Review of Indices Towards a New

Integrative Framework

Amount: NCPAG shall pay Dr. Tumanut

the amount of PHP200,000.00 in

accordance with the project budget

Implementing unit: National College of

Public Administration and

Governance (NCPAG), UP Diliman



Philippines Diliman and the

Department of Trade and

Industry-Region I (DTI-Region

I)

Project: Small Business Counselors

Course

Amount: DTI-Region I shall pay UP the

amount of PHP185,000.00) inclusive of

10% administrative cost

Duration: Shall take effect for a period of

six (6) months upon signature of both

parties

Implementing unit: Institute for Small-

Scale Industry (ISSI), UP Diliman




Department of Trade and the

Universitat Paderborn (UPB),

Germany



years from the date of the signature by

the representatives of both Universities

Implementing unit: College of Education,

UP Diliman

1321st BOR Meeting


UP Gazette

Volume XLVI, No. 8

40 | Page


UP

Diliman


(First Renewal) between the


Diliman and Guangzhou

Institute of Geochemistry

Chinese Academy of Sciences

(GIGCAS), China



years

Implementing unit: National Institute of

Geological Studies (NIGS)




Philippine Council for

Agriculture and Fisheries

(PCAF)

Project: Capacity-Building Program for

Local Agricultural and Fisheries

Council (AFCs)

Amount: PHP969,375.00 from PCAF

Duration: Shall become effective upon

execution and shall be completed

within six (6) months

Implementing unit: National College of

Public Administration and

Governance (NCPAG)




Universite De Montreal (UM),

Canada


Duration: Will come into effect on the

date of its signing by the authorities

and will remain in force for a period of

three (3) years

Implementing unit: Third World Studies

Center (TWSC), UP Diliman



Philippines Diliman and Ferris

University (FU), Japan


Duration: Is valid for a period of three (3)

years from the date of signature by the

representatives of both Universities

Implementing unit: Center for

International Studies (CIS), UP

Diliman

1321st BOR Meeting


UP Gazette

Volume XLVI, No. 8

41 | Page


UP

Diliman




GHD PTY LTD

Project: Internship and Summer

Practicum Program for Engineering

students

Duration: Shall take effect upon signing,

and shall remain in full force and effect

between both parties for five (5) years





Philippines Diliman, Benguet

Federation of Small Scale

Miners, Inc. (BFSSMI), the

Provincial Local Government of

Unit of Benguet (PLGU-

BENGUET), and the

Department of Science and

Technology (DOST-CAR)

Project: Field testing of the Integrated

Gold-Copper Mineral Processing Pilot

Plan IN THE Cordillera Administrative

Region (CAR)


of the Parties concerned and shall

remain in force unless earlier terminated

or revised upon mutual consent of all

Parties involved



16 Consortium for Southeast Asian

Studies in Asia (SEASIA)


Philippines Diliman and

Members of the Participating

Institutions

Project: SEASIA Charter

Duration: The Charter shall commence on

Effective Date and shall remain in force

until 1 January 2018

Implementing unit: Asian Center, UP

Diliman




Philippine Disaster Resilience

Foundation (PDRF)

Project: Business Continuity Planning

Seminar and Training of Trainers on

Business Continuity Planning

Duration: Valid for fifteen (15) months

from the date of execution by the parties,

or from the period commencing on 20

June 2016 until 20 September 2017

Implementing unit: Institute for Small

Scale Industries (ISSI), UP Diliman

1321st BOR Meeting


UP Gazette

Volume XLVI, No. 8

42 | Page


UP

Diliman



Philippines Diliman and First

Philec Incorporated (First

PHILEC)

Project: Academic and research

cooperation

Duration: Shall remain in force for a

period of three (3) years from the date of

execution by the representatives of both

parties



19 Amendment to the Project

Contract between the University

of the Philippines Diliman and

the Japan International

Cooperation Agency Project

Office for ASEAN University

Network / Southeast Asia

Engineering Education

Development Network

(AUN/SEED-Net)

Project: AUN/SEED-Net Project No.

G1601a (Graduate Study Program for

Master’s / Doctoral Degree)

The Contract No. UP G1601 is hereby amended to

UP G1601 due to the changes in cost estimate

for the 2015 and 2016/1st and 2nd semester intake

students as listed in Annex I-1.

To reach the project objectives as described on

Project Summary (Annex I), the disbursement in

the amount of Peso 3,351,106 based on the cost

estimation in Annex II shall be remitted to UP by

JICA Project for AUN/SEED-Net.

Actual disbursement should be executed as

described in Annex III.

The representatives of the JICA Project for

AUN/SEED-Net and UP have confirmed the

amendment and signed the Amendment Contract

UP G1601 on 10 August 2016






Tetra Consulting Corporation

Project: IntelliZONE Program

Duration: Twelve (12) months from the

date of signing of the agreement

Amount: Tetra Consulting Corporation shall

be in 12-month contract with a partnership

payment of PHP250,000.00 payable in two

terms. Tetra shall pay UP PHP125,000.00

on the date five working days after the

signing of the contract and PHP125,000.00

on the date five months after the signing of

the contract. Allowances of R&D staff

commissioned for the partnership shall be

shouldered by Tetra.

Implementing unit: College of Engineering,

UP Diliman

1321st BOR Meeting


UP Gazette

Volume XLVI, No. 8

43 | Page

UP Open

University



Philippines Open University and

8Layer Technologies Inc.

Project: The parties have agreed to

explore opportunities for cooperation in

the following areas:

1. Joint academic activities including

research and training;

2. Faculty and Staff Exchange

Program;

3. Student Exchange Program (if

applicable)

4. Consultancy and other technical

services;

5. Resource and information sharing

Duration: Shall be effective on and after

the date of its signing by the respective

authorized signatories of both parties

and shall remain in force until

terminated by either party

UP

Baguio



Philippines Baguio and

Christian University of

Indonesia (UKI) Jakarta

Project: Development of academic and

educational cooperation and promotion

of mutual understanding (Exchange of

Faculty)

Duration: Five (5) years

UP Cebu 1 Agreement on Academic



Cebu and Shu-Te University,

Taiwan



years

NOTE: The Board gave an omnibus confirmation for all items under Matters for

Confirmation although there were clarifications made on some items.

1321st BOR Meeting


UP Gazette

Volume XLVI, No. 8

44 | Page

The Board NOTED the following:

A. Delegated Authority to the President subject to INFORMATION of the Board

1. Revised UP Diliman Academic Calendar AY 2016-2017 and Professional Masters in

Tropical Marine Ecosystems Management (PM-TMEM) Program Academic Calendar

AY 2016-2017

The UP Diliman Executive Committee at its 245th (Special) meeting on 22 August

2016 approved the Academic Calendar. The President approved the Academic Calendar on

25 August 2016.

2. Proposed UP Manila Academic Calendar for Academic Year 2017-2018

The request was approved by the President on 10 October 2016.

3. Request of UP Mindanao Chancellor Sylvia B. Concepcion for a Change in the Schedule

of the University Council Meeting in the UP Mindanao AY 2016-2017 Academic

Calendar

In view of Chancellor Concepcion’s attendance to the scheduled Presidential

Advisory Council Meeting on 19 September 2016, she is requesting the change of the

schedule of the University Council Meeting in the AY 2016-2017 Academic Calendar of UP

Mindanao to Monday, 03 October 2016.

The request was approved by the President on 19 September 2016.

4. Contracts/Agreements

(Delegated Authority to the President subject to information of the Board [cost not exceeding P150

Million Pesos, 1312th BOR Meeting, 29 October 2015])

Note: These agreements have gone through the standard University processes from the Constituent

Universities (CUs) concerned and the University System. In cases where there were irregularities in

the processes, the documents were returned for review of or to exact compliance by the concerned.

MATTERS SUBMITTED FOR INFORMATION OF THE BOARD

1321st BOR Meeting


UP Gazette

Volume XLVI, No. 8

45 | Page

CU Title of Parties to the Contract/s PROJECT / AMOUNT /

DURATION

UP

System

1 Memorandum of Agreement between

the University of the Philippines and

the Department of Public Works and

Highways (DPWH)

(The Board approved the Draft MOA

on its 1313th BOR meeting held on 11

December 2015)

Project: Construction of a road network

with drainage and lighting system at

the UP Visayas Tacloban College at

Santa Elena, Tacloban City

Amount: The DPWH shall exercise full

authority over all funds for the project

released to it by the National

Government

Duration: Shall take effect upon

approval thereof by the approving

officials of the University and DPWH,

and shall remain in full force and effect

until the completion of the project

UP

System

2 Deed of Donation between the

University of the Philippines through

the UP Engineering Research and

Development Foundation, Inc.

(DONEE) and Sterling Paper Products

Enterprises, Inc. (a member of the

Sterling Paper Group of Companies)

(DONOR)

Project: Establishment of the “Willy

Lim Bon Teck Mining Engineering

Centennial Professorial Chair”, UP

Diliman

Amount: PHP120,000.00 per year for at

least five (5) years commencing with

UP Academic Year 2016-2017

Beneficiary unit: College of


UP

System





(DONEE) and Expressions Stationery

Shop, Inc. (a member of the Sterling

Paper Group of Companies)

(DONOR)

Project: Establishment of the “Doña

Maria Co Chiao Ti Lim Electrical

Engineering Centennial Professorial

Chair”, UP Diliman


least five (5) years commencing

with UP Academic Year 2016-2017



1321st BOR Meeting


UP Gazette

Volume XLVI, No. 8

46 | Page


DURATION

UP

System





(DONEE) and Tyrone Paynor, Lesli

Paynor-Reguyal, Christine Paynor-de

Belen, Kevin Paynor and Sharon

Paynor-Pagdanganan (DONOR)

Project: Establishment of the “Edgardo

and Agnes Paynor Electrical

Engineering Centennial Professorial

Chair”, UP Diliman


least five (5) years commencing

with UP Academic Year 2016-2017





the UP Foundation, Inc. (DONEE)

and Cesar E.A. Virata (DONOR)

Project: Establishment of the “Enrique

T. Virata Professorial Chair” at the

School of Statistics, UP Diliman

Amount: The donor hereby donates to

the Donee the sum of

PHP1,500,000.00

Beneficiary unit: School of

Statistics, UP Diliman

UP

Diliman

1 Contract for Security Services

(Supplemental) between the

University of the Philippines Diliman

and the Northcom Security &

Investigation Agency, Inc.

Project: Security Services (Two

additional security guards)

Amount: PHP529,520.08

Duration: 1 April 2016 until 30 June

2016



Diliman and the National Printing

Office (NPO)

Project: Printing of personalized official

receipt

Amount: UP Shall pay NPO the amount

of PHP390,000.00 as cost of

printing services

Delivery date: 30 working days after

signing of MOA

Implementing unit: Law Center, UP

Diliman

1321st BOR Meeting


UP Gazette

Volume XLVI, No. 8

47 | Page


DURATION

UP

Diliman

3 2nd Amendment to Contract

Agreement No. GOP-C-2014-069 for

the Negotiated Procurement (Agency

to Agency) for the Procurement of

Consultancy Services for the

Development of the Health

Enterprises Proof of Concept Service

Bus for the Philippine Health

Information Exchange under REI-NP-

CS-GOP-2014-27 between the


and the Department of Health (DOH)

Both parties agreed on the following:

The contract will be extended from 6 June

2016 until 5 August 2016 to enable UP to

appropriate the review, approval and

payment of the remaining submitted

deliverables by DOH

No additional payment shall be imposed

by UP for the project extension; and

All other conditions of the original

contract remain valid and in effect.

Project: Procurement of Consultancy

Services for the Development of the

Health Enterprises Proof of Concept

Service Bus for the Philippine Health

Information Exchange under REI-NP-

CS-GOP-2014-27

Amount: PHP4,000,000.00

Implementing unit: National

Engineering Center, UP Diliman

4 Agreement between the University of

the Philippines-College of

Engineering and the Philippine

International Convention Center

(PICC)

Project: “University of the Philippines-

College of Engineering Annual

Recognition Rites and Dinner” to be

held on 27 June 2016

Amount: UP shall pay PICC the amount

of PHP502,700.00



5 Construction Agreement between the


and Paul G. Marquez doing business

under the name and style of PGM

Construction and Plumbing Services

Project: Proposed water service line

installation with concrete pipe

trench and miscellaneous works at

Hardin ng Doña Aurora and Hardin

ng Rosas, UP Diliman

Amount: PHP3,783,195.77

Duration: One hundred fifty (150)

calendar days

1321st BOR Meeting


UP Gazette

Volume XLVI, No. 8

48 | Page


DURATION

UP

Diliman



and Emerson Y. Maulit doing

business under the name and style of

Reygem Builders

Project: Proposed additional toilet and

rehabilitation of existing faculty toilet at

Albert Hall, Lakandula street, UP

Diliman


Duration: Forty five (45) calendar days



and Edwin M. Quisumbing doing


EMQ Design and Construction

Project: Proposed Landscape of CMC

Building Frontages & Commemorative

Garden at CMC Complex, College of

Mass Communication, UP Diliman

Amount: PHP4,864,635.08

Duration: One hundred twenty (120)

calendar days



and Mark Nestor S. Pineda doing


Marknest Construction and Trading

Project: Proposed upgrading of service

entrance and additional panel board for

ACU at the UP Diliman Extension

Program, Clark Freeport Zone,

Pampanga

Amount: PHP2,695,185.81

Duration: Ninety (90) calendar days

9 Supplemental Memorandum of

Agreement between the University of

the Philippines Diliman and the UP

Kalayaan Residence Hall ’75 Alumni

Association, Inc. (UPKRH75)

Project: Landscaping of the garden

between Kalayaan Residence Hall

canteen and the main building

Amount: PHP894,529.85 from UP

KRH75

.

Duration: Shall commence work not

later than 31 July 2016 and shall

complete the same on or before 30

October 2016

1321st BOR Meeting


UP Gazette

Volume XLVI, No. 8

49 | Page


DURATION

UP

Diliman

10 Construction Management Services

Agreement between the University of

the Philippines Diliman and Oscar R.

Ruivivar and Associates

Project: Construction Management

Services for the proposed UP-EEEI

Microsatellite Research Laboratory

at the College of Engineering

Complex, Velasquez street, UP

Diliman


Duration: Three hundred sixty five (365)

calendar days



Diliman and Manila Water

Company, Inc.

Project: Settlement of Arrears (Hardin

ng Doña Aurora and Hardin ng Rosas)

Amount: The total arrears of

PHP1,233,923.55

Duration: Shall become effective when

counterparts have been signed by each

of the parties and delivered to the other

parties



Diliman and Manila Water

Company, Inc.

Project: Installation of individual

official meter (Hardin ng Doña Aurora

and Hardin ng Rosas)

Amount: PHP456,444.93 for Hardin ng

Doña Aurora and PHP1,618,472.19

for Hardin ng Rosas

Duration: Shall become effective when

counterparts have been signed by each

of the parties and delivered to the other

parties



and Emerson Y. Maulit, doing


Reygem Builders

Project: Proposed power lay-out for

ACU, 3rd Floor, Institute of Chemistry

Teaching Building, UP Diliman


Duration: Sixty (60) calendar days

1321st BOR Meeting


UP Gazette

Volume XLVI, No. 8

50 | Page

CU Title of Parties to the Contract/s PROJECT / AMOUNT / DURATION

UP

Diliman



and Emerson Y. Maulit, doing


Reygem Builders

Project: Proposed control rooms

renovation at Main Building and Media

Center at the College of Mass

Communications, UP Diliman

Amount: PHP1,978,968.11

Duration: Sixty (60) calendar days

UP

Manila

1 Memorandum of Agreement among


Manila, University of the Philippines

Manila Alumni Association and the

Department of Environment and

Natural Resources-National Capital

Region (DENR-NCR)

Project: The parties agree to collaborate,

in partnership with each other, in order

to put in place an environmentally-

sound campus development plan for

UP Manila and ensure that the

infrastructure projects are optimized

for the welfare and benefit of the UP

Manila constituents

Duration: Shall be effective from the date

of signing by all parties for a period of

three (3) years

Implementing unit: Office of the Vice

Chancellor for Administration

(OVCA), UP Manila

UP Open

University

1 Service Agreement between the

University of the Philippines Open

University and LBC Express Inc.

Project: Courier services for May to

December 2016

Amount: UPOU shall pay LBC the total

amount of PHP350,836.00

Duration: 1 June 2016 until 31 December

2016

2 General Construction Agreement


Philippines Open University and

Weathertech Refrigeration & Aircon

Co.

Project: Supply, delivery and installation

of heating, ventilating and air

conditioning (HVAC) units for UPOU

International Convention Center

Amount: PHP16,744,027.00

Duration: Three hundred sixty (360) days

1321st BOR Meeting


UP Gazette

Volume XLVI, No. 8

51 | Page

CU Title of Parties to the Contract/s PROJECT / AMOUNT / DURATION UP Open

University 3 Contract for Janitorial Services


Philippines Open University and D’

Triumph Cleaners and Allied

Services, Inc.

Project: Janitorial services

Amount: PHP3,288,408.00

Duration: Effective for a period

beginning 1 August 2016 until 31

July 2017

A. Letter to the Board of some faculty members of the School of Economics, UP Diliman

requesting the Board to reconsider its decision and withdraw the age requirement on

nominees for the position of President of the University

The BOR Secretariat emailed the letter to the Board on 10 October 2016.


1. Chair Licuanan said that the Board will not be reopening the issue on age requirement for the

nominees for UP President because the matter had been lengthily discussed. She asked what

kind of response should the Board make regarding the letter.

2. Vice President for Legal Affairs Hector Danny Uy said that a notice of action should suffice

because the School of Economics is not a candidate for Presidency but rather, a school or

academic unit in the University.

3. Secretary De Las Llagas informed the Board that the BOR Secretariat has already written the

School of Economics on 10 October 2016 acknowledging receipt of the letter to the Board.

Board Action: NOTED

B. Letter to the Board of some faculty members of the College of Home Economics, UP

Diliman requesting the Board to urge the UP Diliman Chancellor to act with dispatch and

give due course to their complaints against two (2) CHE officials

Letters of CHE faculty members to the BOR dated 10 October 2016;

Response letter of UPD Chancellor Tan dated 30 September 2016 to the letter of

CHE faculty members dated 20 September 2016

OTHER MATTERS

NOTE: The Board gave an omnibus notation for most items under Matters for Information.

1321st BOR Meeting


UP Gazette

Volume XLVI, No. 8

52 | Page


1. President Pascual reported that he had advised the UP Diliman Chancellor to create a

Grievance Committee to resolve the conflict in the College of Home Economics (CHE).

However, the Chancellor could not find faculty members who are willing to serve in the

Grievance Committee.

The President also clarified that before the letter of the CHE faculty was submitted to the

Board, records showed that the Chancellor already responded by inviting the complainants to

a meeting.

2. Regent Gonzalez-Montinola inquired about the rules of the University regarding complaints

and whether there is a requirement for the formation of a Grievance Committee to handle

such complaints. President Pascual said that there is no standing Grievance Committee in the

University, so it has to be organized for specific cases at the level of the Chancellor. However,

for this particular case, since the Chancellor could not find anyone who was willing to serve

in the Grievance Committee, the Chancellor proposed that the complainants see him in a

meeting.

3. Chair Licuanan inquired whether setting up a Grievance Committee is the legal requirement

because if it is, then, the Chancellor cannot just propose to have a meeting with the

complainants simply because he was unable to find volunteers for a Grievance Committee.

4. Regent Encanto wondered why the Chancellor could not compel faculty members to serve in

the Grievance Committee. Chair Licuanan said that the reason stated for not wanting to be a

member of the Grievance Committee was that, this might be a waste of time. However, the

complaint might not be totally unfounded and it made sense that the Chancellor would try to

talk to the complainants first.

5. Chair Licuanan clarified that what was brought up to the Board was the alleged inaction of

the Chancellor and the request to compel the Chancellor to act on the complaints of some

CHE faculty. However, records showed that the Chancellor already acted on the matter. She

requested the Board to note the concerns raised by the CHE faculty and give the Chancellor

the chance to meet with the complainants as he proposed and report back to the Board next

meeting.

6. In the meantime, the Chair requested the Office of the Vice President for Legal Affairs

(OVPLA) to study the proper procedures in the University regarding complaints.

Board Action: NOTED. The Board advised the UP

Diliman Chancellor to proceed with his proposal to

meet with the concerned faculty members.

1321st BOR Meeting


UP Gazette

Volume XLVI, No. 8

53 | Page

C. Request of President Alfredo E. Pascual for Authority to Travel to Kaohsiung, Taiwan from

20-22 November 2016, inclusive of travel time, to attend the Inauguration of the UP

Guesthouse in Kindness Hotel, Kaohsiung and participate in a forum at National Sun Yat-

sen University to discuss how the cooperation in higher education between Taiwan and the

Philippines should proceed to achieve co-development under the Taiwan government’s

“New Southbound Policy”

The President would like to request funding for pre-travel allowance of P1,500.00,

international airfare to and from Taiwan, actual cost of hotel accommodations and unsponsored

meals, and daily subsistence allowance (DSA) intended for incidentals, all to be taken from the

UP International Linkages Fund, plus his salary during the period and be exempted from payment

of travel tax.


D. Request of President Alfredo E. Pascual for Authority to Travel to the U.S.A from 30

November to 5 December 2016, inclusive of travel time, to participate in and speak at the

42nd Anniversary of the UP Alumni Association-DC, Maryland and Virginia

(UPMDCMDVA)

The UPAADCMDVA will pay for his airfare to and from the US. From UP; the President

would like to request funding for pre-travel allowance of P1,500.00, actual cost of hotel

accommodations, unsponsored meals, and daily subsistence allowance (DSA) intended for

incidentals, all to be taken from the UP International Linkages Fund. He also request payment of

his salary during the period, use official passport and exemption from payment of travel tax.


E. Resolution of Condolences on the Passing of His Majesty King Bhumibol Adulyadej,

Thailand


00oo00

NOTE: The Board gave its approval for items C-E under Other Matters.

BOARD OF REGENTS

Hon. PATRICIA B. LICUANAN, Chair

Chair, Commission on Higher Education

Hon. ALFREDO E. PASCUAL, Co-Chair

President, University of the Philippines

Hon. PAOLO BENIGNO A. AQUINO IV Chair, Senate Committee on Education, Arts and Culture

Hon. ANN K. HOFER Chair, House Committee on Higher and Technical

Education

Hon. RAMON M. MARONILLA

President, UP Alumni Association

Hon. MAGDALENO E. ALBARRACIN, JR.

Member

Hon. GIZELA M. GONZALEZ-MONTINOLA

Member

Hon. GEORGINA R. ENCANTO

Member

Hon. PHILIP IAN P. PADILLA

Faculty Regent

Hon. RAOUL DANNIEL A. MANUEL

Student Regent

Hon. ALEXIS M. MEJIA

Staff Regent

Prof. LILIAN A. DE LAS LLAGAS

MSc. (Trop. Med.), PhD, LLB

Secretary of the University and of the BOR

The University of the Philippines

Gazette is

Published by the

Office of the Secretary of the University

University of the Philippines Quezon Hall, UP Diliman Campus, Quezon City

UNIVERSITY OFFICIALS

UP SYSTEM

Prof. ALFREDO E. PASCUAL, MBA

Doctor of Pedagogy (honoris causa)

President

Prof. GISELA P. CONCEPCION, PhD

Vice President for Academic Affairs

Prof. JOSELITO G. FLORENDO, IMSME

Vice President for Planning and Finance

Prof. MARAGTAS SV AMANTE, PhD

Vice President for Administration

Prof. ELVIRA A. ZAMORA, DBA

Vice President for Development

Prof. EDNA ESTIFANIA A. CO, DPA

Vice President for Public Affairs

Prof. HECTOR DANNY D. UY, LLB, MNSA

Vice President for Legal Affairs

Prof. LILIAN A. DE LAS LLAGAS


Secretary of the University and of the BOR

*******

CONSTITUENT UNIVERSITIES

PROF. MICHAEL L. TAN, PhD

Chancellor, UP Diliman

PROF. FERNANDO C. SANCHEZ, JR., PhD

Chancellor, UP Los Baños

ROF. CARMENCITA D. PADILLA, MD,

MAHPS

Chancellor, UP Manila

PROF. ROMMEL A. ESPINOSA, PhD

Chancellor, UP Visayas

PROF. MELINDA D.P. BANDALARIA, PhD

Chancellor, UP Open University

PROF. SYLVIA B. CONCEPCION, PhD

Chancellor, UP Mindanao

PROF. RAYMUNDO D. ROVILLOS, PhD

Chancellor, UP Baguio

PROF. LIZA D. CORRO, LLB

Acting Chancellor, UP Cebu

OFFICE OF THE SECRETARY OF THE UNIVERSITY

AND OF THE BOARD OF REGENTS

Lilian A. De Las Llagas


Secretary of the University and of the Board of Regents

(Professor of Public Health, UP Manila)

Virginia R. Ocampo

MSc., PhD

Assistant Secretary of the University

(Professor of Entomology, College of Agriculture, UPLB)

STAFF

Ms. Carla V. Noroña

Executive Assistant III

(on secondment)

Ms. Rosalinda G. Navaja

Board Secretary III

Ms. Mary A. Espejo

Administrative Officer V

Ms. Anna Marie R. Demeterio

Administrative Officer V

Ms. Jovita P. Fucio

Board Secretary II

Ms. Karisha Anne E. Cruz

Administrative Officer IV

(Communications Researcher)

Ms. Candelaria A. Bachini

Senior Administrative Assistant I

Ms. Zenaida A. Ballarta

Senior Administrative Assistant 1

Ms. Marissa A. Perdigon-Guzman

Administrative Assistant V

Mr. Glenn D. Bilbao

Administrative Officer I

Mr. Jose Jude A. Yapit

Administrative Assistant II

Mr. Dante C. Ceguerra

Administrative Assistant II

Mr. Cenon E. Maximo

Administrative Assistant I

Mr. Cesar R. Nilo

Administrative Assistant I

Ms. Virginia S. Olivera

Administrative Aide IV

Mr. Angelito A. Santos


Mr. Fijay K. Florentino


Mr. Emmanuel P. Labrador, Jr.

Custodial Worker

Editor

Prof. Lilian A. De Las Llagas

Consultant

Prof. Patricia R. P. Salvador-Daway

Gazette-in-Charge

Karisha Anne E. Cruz

Production Staff

Marissa A. Perdigon-Guzman

Web Administrators

Glenn D. Bilbao

Anna Marie R. Demeterio

***

Published by the Office of the Secretary of the University


Quezon Hall, UP Diliman Campus, Quezon City

decisions of the board of regents - university of the ... · 1321st bor meeting 27 october 2016...

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