decisions of the board of regents · 2017-02-07 · 1323rd bor meeting 16 december 2016 decisions...

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VOLUME XLVI NUMBER 10 ISSN No. 0115-7450

DECISIONS OF THE BOARD OF REGENTS 1323rd MEETING, 16 DECEMBER 2016

TABLE OF CONTENTS

REPORT of the PRESIDENT and the SECTORAL REGENTS

A. Report of the President …………………………………………………………………...

B. Report of the Faculty Regent ……………………………………………………………………..

C. Report of the Student Regent……………………………………………………………..

D. Report of the Staff Regent ……………………………………………………………….

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MATTERS SUBMITTED FOR APPROVAL BY THE BOARD

GENERAL GOVERNANCE

A. Proposal for the Restructuring and Renaming of the College of Agriculture, UP Los Baños

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ACADEMIC MATTERS

A. Establishment of the “Jose Maceda Fellowship Program” at the UP Center for

Ethnomusicology under the Office of the Vice President for Academic Affairs’

Distinguished Artists, Scientists- and Academics-in-Residence Program…………………

B. Proposal of the UP Diliman Office for Initiatives in Culture and the Arts (OICA) of two

(2) additional programs to be given to deserving students in the visual arts, art criticism,

and cultural studies: (1) a scholarship entitled UPD Visual Arts and Cultural Studies

Scholarship Program and (2) UPD Creative / Critical Thesis Grant in the Arts, Culture

and Humanities……………………………………………………………………………

C. Establishment of the “Don Benito Yao Metallurgical Engineering Centennial Professorial

Chair” at the College of Engineering, UP Diliman………………………………………..

D. Establishment of the “Pedro and Francisca Maniego Professorial Chair in Industrial

Engineering” at the College of Engineering, UP Diliman…………………………………

E. Proposal to hold the UP Gawad Pangulo system-wide competitions as annual academic

distinction events for the faculty, REPS, students and administrative staff of the UP

System……………………………………………………………………………………..

F. Establishment of the “One UP – Jose Yap Dalisay, Jr. Professorial Chair in Creative

Writing” at the Department of English and Comparative Literature, UP Diliman………..

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FISCAL MATTERS

A. Reprogramming of UP System Administration's unexpended balances of prior years'

obligations in the amount of Fifty Million Pesos (P50,000,000.00)……………………….

B. Reprogramming of UP Manila’s unexpended balances of prior years’ obligations from the

General and Revolving Funds in the amount of Seventy Million Pesos (PhP70,000,000.00)

C. Realignment from Maintenance and Other Operating Expenses (MOOE) to Personal

Services (PS) in the UP Manila-PGH FY 2016 internal operating budget (lob) under the

revolving fund amounting to Thirty Four Million Pesos Only (PhP34,000,000.00)……….

D. Request authority to utilize UP Cebu’s graduate tuition fee increment (GTFI) for payment

of personal services such as the graduate program overload honoraria and for the salaries

and other benefits of lecturers teaching graduate courses; and to augment funds for MOOE

(i.e. Course materials development, faculty enhancement, utilities, seminars, trainings,

etc.)………………………………………………………………………………………….

E. Memorandum of Agreement among the University of the Philippines, the Local

Government of Quezon City (LGQC) and the Bureau of Fire Protection (BFP)…………..

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F. Request authority for Professional Development Grant to all eligible faculty and staff …..

G. Request authority for 2016 year-end bonus and cash gift to Lecturers and Professor Emeriti,

with funding from Revolving Fund…………………………………………………………

H. Reclassification of Incremental Tuition from Trust Fund to Revolving Fund effective CY

2016…………………………………………………………………………………………

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ADMINISTRATIVE MATTERS

A. Request of UP Diliman to Correct the Merit Promotion of Dr. JONG WHA LEE, Institute

of Chemistry, College of Science, From Associate Professor 1 To Associate Professor 2

charged against Lump Sum PS Savings…………………………………………………….

B. Request of UP Los Baños for the Appointment of Dr. JOSE NESTOR M. GARCIA as

Associate Professor 1, College of Agriculture, and retention of his permanent status …....

C. Proposal of UP Diliman for the reclassification of Librarian I (SG 10) and Librarian II (SG

14) positions from the Administrative category to the Research, Extension and

Professional Staff (REPS) category………………………………………………………...

D. Proposal of UP Manila/PGH for the adjustment of Hazard Pay for qualified employees…

E. Appointment of Faculty …………………………………………………………………...

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MATTERS SUBMITTED FOR CONFIRMATION BY THE BOARD

A. One UP Professorial Chair and Faculty Grant Awards: Implementation Aspects…………

B. Agreements/Contracts

UP System

1. Memorandum of Agreement between the University of the Philippines and the

Commission on Higher Education (CHED) …………………………………………..


Commission on Higher Education (CHED) Contract of Lease (Renewal) between the

University of the Philippines and the Department of Information and Communications

Technology (DICT)…………………………………………………………………….


Environmental Management Bureau of the Department of Environment and Natural

Resources (EMB-DENR) ……………………………………………………………...

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UP Diliman

1. Memorandum of Agreement between the University of the Philippines Diliman and

Thomson Reuters Hong Kong Limited (TRHK) ……………………………………..


the Department of Environment and Natural Resources (DENR)…………………….


the Department of Trade and Industry (DTI)………………………………………….


the Department of Trade and Industry- Region VIII (DTI-VIII)………………………

5. Memorandum of Understanding between the University of the Philippines Diliman

and RGMA Network, Inc……………………………………………………………....

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MATTERS SUBMITTED FOR INFORMATION OF THE BOARD

A. Excavation Problem in the Academic Center Project of the College of Medicine ………..

B. Productivity Enhancement Incentive (PEI) for FY 2016 in the amount of PhP5,000.00 per

faculty and staff, based on DBM Circular No. 2016-8 dated 12 December 2016………….

C. Selection of Dr. PATRICIA B. ARINTO as the new Faculty Regent vice Philip Ian Padilla

for a term of Two (2) Years, effective 1 January 2017……………………………….........

D. Delegated Authority to the President subject to INFORMATION of the Board

1. Request of UP Mindanao for inclusion in the Academic Calendar for AY 2016-2017

the conduct of a Special University Council Meeting on 09 December 2016………..

2. Contracts/Agreements

UP System

1. Supplemental Memorandum of Understanding on the Expansion of the National

Science Consortium among the University of the Philippines, Ateneo De Manila

University, Central Luzon State University, De La Salle University, Mindanao

State University-Iligan Institute of Technology, University of Santo Tomas,

University of San Carlos, Visayas State University, and the Science Education

Institute…………………………………………………………………………….

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UP Diliman

1. Construction Agreement between the University of the Philippines Diliman and

Edmundo P. Cornejo, doing business under the name and style of E.P. Cornejo

Construction ………………………………………………………………………


Engr. Emerson Y. Maulit doing business under the name and style of Reygem

Builders …………………………………………………………………………...


Emerson Y. Maulit doing business under the name and style of Reygem Builders

4. Deed of Donation between the University of the Philippines through the UP

Engineering Research and Development Foundation, Inc. (DONEE) and Steelasia

Manufacturing Corporation (Donor)……………………………………………….

5. Deed of Donation between the University of the Philippines through the UP

Engineering Research and Development Foundation, Inc. (DONEE) and Pedro H.

Maniego, Jr. ……………………………………………………………………….

6. Memorandum of Agreement between the University of the Philippines Diliman

and the Foreign Service Institute (FSI)…………………………………………….

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OTHER MATTERS

A. Amendments to the By-laws of UP Provident Fund Inc. (UPPFI)………………………..

B. On the concerns of Regent Farolan……………………………………………………….

(Note: The Reports of the President and the Sectoral Regents are attached as Annexes A to

D) ……………………………………………………………………………………...

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A. Report of the President

(A copy of the report is attached as Annex A, pages 33-36.)

B. Report of the Faculty Regent

(A copy of the report is attached as Annex B, pages 37.)

C. Report of the Student Regent

(A copy of the report is attached as Annex C, pages38-39.)

D. Report of the Staff Regent

(A copy of the report is attached as Annex D, pages 40.)

MATTERS SUBMITTED FOR APPROVAL BY THE BOARD

The President endorsed the following:

A. Proposal for the Restructuring and Renaming of the College of Agriculture, UP Los Baños

A paradigm shift of the UPLB College of Agriculture (CA) that addresses the value chain

from primary production in the farm to food on the table was being proposed. This will be

consistent with the modernization ideal, recognizing the need to transform Philippine agriculture

toward inclusive and sustainable growth that links and benefits farmers in the value chain and

promotes production innovation and market diversification.

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This calls for a purposeful realignment of UPLB CA’s teaching, research and development

and extension programs, as well as its organization to support the country’s drive to modernize

the agriculture sector. It is expected to produce the relevant trained manpower, along with new

knowledge and technologies, that are essential in developing globally competitive modern

agriculture-based industries in the Philippines.

________________________________________________________________________________ NOTE: For all resolutions approved by the Board, it is understood that any disbursements of funds must be subject to all existing

government accounting and auditing laws, rules and regulations.

GENERAL GOVERNANCE

REPORT of the PRESIDENT and other

SECTORAL REGENTS

for INFORMATION OF THE BOARD

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In view of this, the restructuring of the UPLB CA was being proposed, including its

renaming to the College of Agriculture and Food Science (CAFS).

The degree granting units will likewise be identified and reamed as institutes. Further, the

Institute of Plant Breeding (IPB) and Postharvest Horticulture Training and Research Center

(PHTRC) become separate units from the Crop Science Cluster (CSC), the National Crop

Protection Cluster (NCPC) become a separate unit from the Crop Protection Cluster (CPC), and

the Dairy Training and Research Institute (DTRI) become a separate unit from the Animal and

Dairy Sciences Cluster (ADSC).

Highlights of the Discussion

1. UP Los Baños Chancellor Fernando Sanchez, Jr. together with Dean of the College of

Agriculture, Dr. Enrico Supangco and the Director of the Food and Science Cluster, Dr. Lotis

Mopera presented anew the proposal to reorganize the CA. With them were former UPLB

Chancellor and academician, Dr. Ruben Villareal, and Professor Emeritus and Ramon

Magsaysay Awardee, Dr. Romulo Davide, as resource persons.

2. Dean Supangco made the presentation to the Board. A copy of the presentation is on file at

the OSU.

3. Regent Jimenez was pleasantly surprised that the CA is contributing more to the Gross

Domestic Product (GDP) of the country. This is one aspect where the University becomes

relevant to the lives of ordinary people. He noted the strengthened tie-ups of the College with

industries and asked how the University can disseminate impressive knowledge capability

that will be enhanced in the new structure. Dean Supangco said that the industry tie-up is

embedded in all units of the College, like the Institute of Plant Breeding which is tied-up with

the East-West Seeds.

4. Regent Jimenez inquired on the difference between the Food Science program of UPLB and

the Food Technology program of the College of Home Economics. Director Lotis Mopera

explained that since the Food Science and Food Technology programs of UPLB fall under

the CA, the foundation courses are similar to other degree programs of CA. Aside from the

production aspect, these programs also deal with applied science and development of

processing tools for producers. Meanwhile, in UP Diliman, the Food Technology program is

under the College of Home Economics so majority of the courses are inclined towards food

preparation and culinary arts.

5. Regent Jimenez expressed his excitement for a better way of disseminating knowledge. He

would like to see farmers benefitting from the program through better knowledge

dissemination. He is more concerned on the synthesizing and application of knowledge that

would contribute to the development of the country.



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6. President Pascual said that the entire UPLB is being mobilized to address that particular

concern. For example, the College of Economics and Management handles agribusiness, the

College of Agriculture handles the linkages with industries, and other colleges support the

activities of the agricultural and rural sectors. His administration tried to refocus the programs

and activities to support UPLB’s main mandate, which is the development of agriculture in

the country.

7. From the point of view of the faculty members, Faculty Regent Padilla said that they are

supportive of this initiative. With regard to Regent Jimenez’s comment, he said that there is

also a Food Technology program in UP Visayas and BS Food Science in UP Mindanao. These

programs offered in the different CUs are distinct from each other based on the niche of the

CU.

8. Staff Regent Mejia expressed support to the reorganization proposal. He just asked assurance

from the UPLB Chancellor that no staff will be laid off or displaced. Chancellor Sanchez

assured the Board that no one will be displaced in this restructuring and as a matter of fact,

there will be a need for more faculty, REPS, and administrative staff complement.

9. Regent Farolan said that although it was clear from the annexed table that the new structured

CA would open a lot of opportunities for both faculty and staff, he was still thankful for the

assurance that none of the current employees and officers of the University will be adversely

affected. However, he wanted to know whether the restructuring will entail curricular changes

(e.g., merging of programs, removing or expanding courses) that might have an impact on

students. He also wanted to know which program or office in the new structure will

particularly focus on the safety and welfare of Agri-workers and farmers since they play a

critical role in agriculture.

10. Chancellor Sanchez said that there is an ongoing parallel restructuring of the curriculum of

the College of Agriculture that will either review the different courses and make them more

attractive to students or create new degree programs suited under the new structure. He

remembered that the creation of the Agriculture Biotech and Food Technology programs

several years ago resulted in an increased number of student enrolment compared to when it

was just plain Agriculture.

11. Regent Farolan has no objection on the substance of the courses that should be merged or

removed. He was more concerned on the possible additional expenses entailed by the change

in curriculum. For instance, a four-year program may be made into a five-year degree program

or the number of required academic units of a particular program may be increased, requiring

additional expense from the students. He wanted assurance that this will not happen.

12. Chancellor Sanchez assured the Board that there will be no increase in terms of the years to

complete the program nor the required academic units. The main objective of restructuring

the curriculum is to make it a lean and mean curriculum which is relevant to the needs of the

country and the industry. Entrepreneurship, industry-academe partnership, and value chain

from the field to the table are some of the concepts being taken into consideration in the

restructuring of the curriculum so that there will be an assurance that the programs and the

__________________________________________________________________________ NOTE: For all resolutions approved by the Board, it is understood that any disbursements of funds must be subject to all

existing government accounting and auditing laws, rules and regulations.

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actions will be on a sustainable basis. With respect to safety, Chancellor Sanchez said that

there are two (2) institutes dealing with this matter, the National Crop Protection Center

(NCPC) and the Food Science Institute (FSI). The NCPC is a research center that focuses on

crop protection and which is responsible for pest management while the FSI processes

harvests into safe, nutritious, and delicious food products for the people.

13. Regent Farolan clarified that he was referring more to the safety and protection of farmers

and agripreneurs. He recalled the case of the International Rice and Research Institute (IRRI)

where many farmers and medical professionals who work for IRRI acquired a certain kind of

cancer due to the pesticides used. Yet, a lot of them were not able to claim benefits or

insurance because of the immunity that IRRI allegedly possessed. Chancellor Sanchez said

that the Agricultural Systems Cluster (ASC) deals with the integration of all technologies and

is the one responsible for sustainable agriculture, merging together social and scientific

concepts. The ASC is in charge of delivering the scientific data and technologies to farmer

level information.

14. Regent Laurel informed the Board that pesticides are not any more effective for sustainable

agriculture. The new trend now is to use organic control in the management of pests.

Scientists study the natural predators of a particular bug. Insofar as the safety of the farmers

is concerned, it is already a matter that has been resolved a long time ago.

15. In terms of economic development, Regent Laurel made a pitch for agriculture. In the last

quarter of this year or the second quarter of this year, the increase in the GDP was

predominantly due to the improvement of agriculture. While it may be regarded as a slight

improvement in agricultural production, there was however a very significant impact on the

GDP of the Philippines. Therefore, he moved to endorse the proposal for the

restructuring and reorganization of the College of Agriculture to the College of

Agriculture and Food Science.

16. Student Regent Manuel said that he supports any form of restructuring and reorganization

across the system so long as it will bring out the best in each of the units to become more

relevant and significant to the country. However, he felt that the restructuring proposal will

divide the focus of the College of Agriculture into primary food production, food and

beverage manufacturing, and services. Instead of broadening the focus, other degree-granting

units in UPLB and in other CUs may help the CA in those aspects.

17. Dean Supangco said that UPLB is looking more on the value chain from production to

preparing food on the table. The CA is already contributing on how to improve the different

stages of the value chain.

18. Chancellor Sanchez hopes that the end result of the value chain approach is to improve the

income of the farmers and to get a better value for his produce. The concept of

entrepreneurship will be espoused in the new curriculum so that students can generate their

own business, create new jobs, and help the country grow.



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19. Director Mopera added that the restructuring was actually a response to the needs of the

economic stakeholders and to the changing agricultural landscape. Farmers are encouraged

to engage in the entire value chain from production to providing food on the table and

consequently improve their living.

20. Staff Regent Mejia moved to approve the proposal for the reorganization of the CA. Student

Regent Manuel put on record his objection because he felt that some things are not yet clear.

21. Alumni Regent Maronilla conveyed his appreciation to the team for enlightening him

personally on the programs of the CA.

Board Action: APPROVED

A. Establishment of the “Jose Maceda Fellowship Program” at the UP Center for

Ethnomusicology under the Office of the Vice President for Academic Affairs’

Distinguished Artists, Scientists- and Academics-in-Residence Program

In commemoration of Dr. Jose Maceda’s 100th birth anniversary and the UP Center for

Ethnomusicology’s 20th founding anniversary, the Center would like to propose the establishment

of the Jose Maceda Fellowship Program under the Office of the Vice President for Academic

Affairs’ Distinguished Artists, Scientists- and Academics-in-Residence Program.

The Fellowship program aims to attract local and foreign scholars and artists from various

disciplines to conduct their research or creative outputs at the Center and share their expertise

and research/ creative output to the community.

The Center proposed that the funding of the program will be sourced from the UP

OVPAA.


1. President Pascual explained that the Jose Maceda Fellowship program is in commemoration

of Dr. Jose Maceda’s 100th birthday anniversary. This fellowship program aims to attract local

and foreign scholars and artists from various disciplines to conduct their research or creative

outputs at the UP Center for Ethnomusicology, which is celebrating its 20th founding

anniversary. This is a funding for scholars and researchers to do their work in the Center.

2. The funding for scholars and researchers of the program will be sourced from the UP System

Administration through the Office of the Vice President for Academic Affairs.



ACADEMIC MATTERS

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3. Regent Farolan reiterated the usual colatilla for Board approvals, that is, they are subject to

all existing laws, rules and regulations, and government accounting and auditing rules. Chair

Licuanan said that this is a standard procedure, duly noted by the Secretary.


B. Proposal of the UP Diliman Office for Initiatives in Culture and the Arts (OICA) of two (2)

additional programs to be given to deserving students in the visual arts, art criticism, and

cultural studies: (1) a scholarship entitled UPD Visual Arts and Cultural Studies Scholarship

Program and (2) UPD Creative / Critical Thesis Grant in the Arts, Culture and Humanities

As the national university, the University of the Philippines Diliman (UPD) plays an

invaluable role in shaping the cultural and artistic life of the nation by providing education for

the country’s future leaders in the arts, humanities, and cultural studies. We owe it to the nation

to provide support for the most outstanding students in the arts, humanities, and cultural studies.

On the 1312th meeting of the UP Board of Regents, the members of the Board have

approved two programs beneficial to students in the performing arts: the Honorific Award for

Student Performing Arts Groups of UP Diliman (HASPAG) and the UPD Performing Arts

Scholarship Program (PASP).

These programs are now implemented and since then, 7 student performing arts

organizations have been conferred the title of the Official Student Performing Arts Group of UP

Diliman and have been initially awarded a financial subsidy of PhP250,000.00 for the first year.

The tenure of the HASPAG award is three years. Also, 51 students have been awarded the

Performing Arts Scholarship or a tuition waiver, including other fees. The scholarship is

renewable every semester.

These programs are expected to enhance the artistic engagements of UPD’s student

performers. At the same time, these programs are deemed beneficial for the University and the

student performing arts groups, as these eventually would redound to productions of higher

caliber and quality.


1. President Pascual explained that the UP Diliman OICA is proposing two (2) additional forms

of financial assistance to be given to deserving students in the visual arts, art criticism, and

cultural studies. One is a scholarship entitled UP Diliman Visual Arts and Cultural Studies

Scholarship Program and the other is the UP Diliman Creative/Critical Thesis Grant in the

Arts, Culture and Humanities.

2. The proposed scholarship and thesis grant will be funded by UP Diliman.




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C. Establishment of the “Don Benito Yao Metallurgical Engineering Centennial Professorial

Chair” at the College of Engineering, UP Diliman

Donor: Steel Asia Manufacturing Corporation

Support fund: The donor commits to remit to the Donee the total amount of PhP120,000.00

per year for at least five (5) years commencing with UP Academic Year

2017-2018

Beneficiary unit: College of Engineering, UP Diliman

Others: Donated sum shall be utilized solely and exclusively for the purpose

intended by the Donor.

Fund Management: U.P. Engineering Research and Development Foundation, Inc. (UPERDFI)


D. Establishment of the “Pedro and Francisca Maniego Professorial Chair in Industrial

Engineering” at the College of Engineering, UP Diliman

Donor: Pedro H. Maniego, Jr.

Support fund: The donor commits to remit to the Donee the total amount of PHP120,000.00

per year for at least five (5) years commencing with UP Academic Year

2017-2018 to 2021-2022

Beneficiary unit: College of Engineering, UP Diliman

Others: Donated sum shall be utilized solely and exclusively for the purpose

intended by the Donor.

Fund Management: U.P. Engineering Research and Development Foundation, Inc. (UPERDFI)




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E. Proposal to hold the UP Gawad Pangulo system-wide competitions as annual academic

distinction events for the faculty, REPS, students and administrative staff of the UP System

These awards are spearheaded and organized by the Office of the Vice President for

Academic Affairs with the following monetary awards and budget for implementation:

The original concept of each of the UP Gawad Pangulo awards has been previously

approved by the Board, however, the frequency of the award has not been indicated. Each of the

UP Gawad Pangulo event is a gathering of UP’s best teachers, REPS, students, and/or

administrative staff in academics and/or the arts.


1. President Pascual said that, the UP System has obtained Board approval for the various

Gawad Pangulo (GP) awards individually and as one-off events. This time, the proposal is

for the different GP awards to be taken together as a program of awards for the various

University constituents and for them to be held annually, though still as separate events.

Depending on the category, the particular award is intended to motivate students, faculty,

REPS, and/or administrative staff in further developing their knowledge, skills, and/or talents

in the area covered by the award.




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F. Establishment of the “One UP – Jose Yap Dalisay, Jr. Professorial Chair in Creative Writing”

at the Department of English and Comparative Literature, UP Diliman

Support fund: PhP120,000.00 per year for three year period

Beneficiary unit:College of Arts and Letter, UP Diliman

Fund Management: U.P. Foundation Inc.



ON DONATIONS FOR THE ESTABLISHMENT OF PROFESSORIAL CHAIRS

1. Regent Jimenez inquired on the kind of fund item placed on donations and whether the

donations have already been subjected to COA audit. He also wanted to know if the donors

get tax credit from their donation to UP.

2. President Pascual explained that donations to UP be made directly or through a UP-affiliated

foundation (e.g., UP Foundation, Inc.). If directly, the allowable deduction from taxable

income is 150 percent of the donation; if through a foundation with appropriate accreditation,

the allowable deduction is just 100 percent.

3. Regent Farolan asked if there are guidelines on what name to use to label professorial chair

awards. The Board might need to review the way it approves or grants professorial chair

awards.

4. Chair Licuanan said that there are already established rules for professorial chair awards.

President Pascual said that conditions are usually set by the donor. He added that the Board

controls the granting of each and every honorific title or giving honor to individuals.

5. Regent Farolan suggested that when the Board receives proposals for the establishment of

professorial chairs, it should also receive a CV or a due diligence background check of the

person (e.g., human rights and social justice track records) because his name will be attached

to the award. He clarified that these would not be the only basis for approval but it would be

interesting to know the information to determine if the name attached to the award is someone

that UP should be affiliated with.

6. Chair Licuanan said that there are already procedures for the professorial chair award but she

agreed that the Board should be reminded about the points raised by Regent Farolan.

7. President Pascual said that normally there is a colatilla saying that if the name of the donor

so honored becomes a liability to UP, the naming right may be withdrawn by the University.

He said that UP does due diligence before moving to approve professorial chair awards. There

have been offers of big donations (for infrastructure projects) that were not favorably

considered due to anticipated reputational issues.



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8. Regent Farolan said that while he knows that UP does due diligence, he proposed that the

Board include a specific mandate on the naming.

A. Reprogramming of UP System Administration's unexpended balances of prior years'

obligations in the amount of Fifty Million Pesos (P50,000,000.00), as certified available by

the System Budget and System Accounting Offices, for the following purpose:

It is understood that any obligations/ disbursements that will be made against these

appropriations shall be subject to the usual accounting and auditing laws, rules and regulations.


B. Reprogramming of UP Manila’s unexpended balances of prior years’ obligations from the

General and Revolving Funds in the amount of Seventy Million Pesos (PhP70,000,000.00),

certified as available by the Chief Accountant and Budget Officer of UP Manila, to be

utilized for the following priority needs:

Personal Services (PS) To provide funds for the Expanded-Service

Recognition Pay, Extended Sick Leave

Benefits, and other authorized employees'

Benefits not covered by the regular appropriation

PhP30,000,000.00

Maintenance and Other Operating Expenses

(MOOE) To augment funds for Utilities,

Supplies and Materials & Other General

Services/Expenses (20,000,000.00)

Research Bridging Program

(20,000,000.00)

PhP40,000,000.00

TOTAL PhP70,000,000.00

It is understood that disbursements from this reprogrammed fund shall be subject to

the usual accounting, budgeting and auditing laws, rules and regulations.




Purpose Amount

To augment EO/ CO funds for System

Offices/ Constituent Universities

PhP50,000,000.00

FISCAL MATTERS

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C. Realignment from Maintenance and Other Operating Expenses (MOOE) to Personal

Services (PS) in the UP Manila-PGH FY 2016 internal operating budget (lob) under the

revolving fund amounting to Thirty Four Million Pesos Only (PhP34,000,000.00), certified

as available by the Chief Accountant and Budget Officer of UP Manila-PGH

The realigned amount shall be utilized for the payment of the PhP10,000 Health and

Welfare Benefit (HWB) per qualified UP employees as approved by the BOR at its 1321st

meeting dated 27 October 2016.

It is understood that the disbursements from this realigned fund shall be subject to the

usual accounting, budgeting and auditing laws, rules and regulations.


1. Staff Regent Mejia noted in the proposal that the realigned amount will be intended for the

payment of the P10,000 Health and Welfare Benefit (HWB) for UP-PGH employees. He

sought clarification on the realignment because his understanding was that the HWB will be

funded from the income-generating projects of the University.

2. President Pascual confirmed that the funding for the HWB will come from the income

generating projects of UP. In the case of UP-PGH, it will come from its pay ward which

generates income for UP-PGH.

3. Staff Regent Mejia inquired whether the UP-PGH could sustain the payments of the

upcoming benefits for UP employees from its own income. President Pascual answered in the

affirmative.


D. Request authority to utilize UP Cebu’s graduate tuition fee increment (GTFI) for payment

of personal services such as the graduate program overload honoraria and for the salaries

and other benefits of lecturers teaching graduate courses; and to augment funds for MOOE

(i.e. Course materials development, faculty enhancement, utilities, seminars, trainings, etc.)

The salaries and other benefits of non-tenured faculty and staff are taken from the Lump

Sum and PS savings of the College which is not sufficient to defray all the payables mentioned

above.

It is understood that the disbursements from this authority to use GTFI funds shall be

subject to the usual accounting and auditing laws, rules and regulations.




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E. Memorandum of Agreement among the University of the Philippines, the Local

Government of Quezon City (LGQC) and the Bureau of Fire Protection (BFP)

Project: Construction, operation and maintenance of the BFP-UP Fire Station

Responsibilities of the parties:

LGQC shall: Allocate and provide funding and construct the BFP-UP FIRE STATION, with

target completion date of eighteen (18) months from approval of this Agreement

by the UP Board of Regents;

UP shall: Make available an area of approximately 3,000. sq. m. along C.P. Garcia Avenue,

UP Diliman, Quezon. City to serve as the site for the BFP-UP FIRE STATION;

and

BFP shall: Operate, use and maintain, at its expense, the BFP-UP FIRE STATION for a

period of ten (10) years from its formal physical turnover by the LGQC to UP.

BFP shall exercise the diligence of a good father of the family in the use of the

BFP-UP FIRE STATION and in the conduct of its operations therein. BFP shall,

at its expense and at all times during the ten (10) year term of its use

and operation, maintain the BFP-UP FIRE STATION in a safe, clean and sanitary

condition and in good state of preservation. For this purpose, BFP shall allow UP

or its agents or representatives to inspect the BFP-UP FIRE STATION at

reasonable times and upon prior written notice.


1. Regent Jimenez asked if there is an existing fire station in the University. Regent Farolan

recalled that the University used to have a fire brigade within the UP Diliman campus.

2. President Pascual explained that under the Memorandum of Agreement, the Quezon City

Government shall construct a fire station within the UP Diliman campus and shall donate the

building to the University upon completion. The University will then lease out the fire station

to the Bureau of Fire Protection (BFP) for ten (10) years at a rate of P100.00 per month.

3. Regent Farolan said that the University could benefit from the agreement in terms of training

its own volunteer fire brigades because it is a usual practice of the BFP and local government

units to train people within the institution.


F. Request authority for Professional Development Grant to all eligible faculty and staff

In its meeting on 15 December 2016, the Union Management Consultative Body (UMCB)

agreed to endorse to the President for consideration and approval by the Board of Regents the

request for professional development grant in the amount of PhP25,000.00 for each employee to

be funded from revenues of the University’s income generating projects, for release in January

2017.



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1. President Pascual explained that the Professional Development Grant (PDG) will be given to

each eligible UP faculty and staff. This will be funded using the revenues from the income-

generating projects of UP, such as, the UP Town Center, UP Ayala Technohub, and the pay

ward of PGH.

2. Staff Regent Mejia sought clarification on whether the UP System could lend funds to UP

PGH in case the funds from its pay ward fall short of the amount needed for the PDG. VP

Florendo said that the willingness is there but they will have to first check the rules. President

Pascual assured the Staff Regent that the UP System Administration will make sure that all

eligible employees will receive the proposed benefit.

3. On behalf of the administrative staff, Staff Regent Mejia thanked the Administration for this

additional benefit.

4. The payment of the PDG will not be earlier than 15 January 2017.

5. President Pascual added that there will also be a year-end bonus to lecturers and professors

emeriti in accordance with an old practice. The source of funding for the aforementioned

benefit will be from Revolving Fund.


G. Request authority for 2016 year-end bonus and cash gift to Lecturers and Professor

Emeriti, with funding from Revolving Fund

The 2016 Year-End Bonus and Cash Gift for regular employees have already been

authorized and released in November 2016. This was taken from fund provided by the

Department of Budget and Management.

Since FY 2010 at least, previous UP guidelines for the Year-End Bonus and Cash Gift

provided for the inclusion of the Lecturers and Professors Emeriti.

In 2015, lecturers who have rendered at least four (4) months of service as of the issuance

of OVPA Memorandum No. MSVA 15-128 were entitled to a Cash Gift of Php2,000.00 and for

the Year-End Bonus computed as follows: 0.5 x (Projected total lecturer's fee / 12) or

PhP1,500.00, whichever is higher.

For Professors Emeriti who have rendered at least four (4) months of service as of the

issuance of said Memorandum, they were entitled to PhP20,000.00 year-end bonus.

Note: This matter was discussed under the Professional Development Grant proposal above.




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H. Reclassification of Incremental Tuition from Trust Fund to Revolving Fund effective CY

2016

In the 1228th Meeting of the Board of Regents held on 19 December 2007, the

establishment of a Trust Fund for Incremental Tuition Income was approved, the purpose of

which was to ensure that the incremental tuition income will not be dissipated for the University's

day to day operating expenses. All disbursements against this trust fund were in accordance with

the BOR-approved utilization scheme, and subject to the approval of the UP President.

However, a reclassification in the recording of Incremental Tuition Income FROM Trust

Fund TO Revolving Fund is necessary, due to the amendments in the special provisions that will

be included in the General Appropriations Act (GAA) for 2017, specifically:

"2. HIGHER EDUCATION SUPPORT FUND. The amount of Eight

Billion Pesos (P8,000,000,000) appropriated herein under provision for

Higher Education Support Program shall be allocated to State

Universities and Colleges (SUCs) based on the estimated income from

tuition fees of the respective SUCs as indicated in the Statement of

Receipts and Expenditures of SUCs in the 2017 Budget of Expenditures

and Sources of Financing (BESF). The amount herein appropriated shall

be used for the priority programs and projects of the SUCs."

Because of the procedure of separately classifying base tuition income and incremental

tuition income, that is, the incremental tuition income under Trust Fund and the base tuition

income under Revolving Fund, the reported Tuition Income under the Statement of Receipts and

Expenditures of UP, as reflected in the BESF, will turn out to be of smaller amount. And since

allocation among the SUCs will be based on the reported Tuition Income, UP will get a smaller

share than what the University should receive.

In order to ensure that the University will get its fair share in the allocation for Higher

Education Support Program, the total Tuition Income (base tuition plus the incremental tuition)

should be reported under the Revolving Fund of each campus. The CUs will simply be requested

to maintain separate subsidiary ledger under the Revolving Fund for the base and the increment

for monitoring purposes.


1. Vice President Florendo explained that when the tuition fee increased from P300 to P1500 in

2008, the tuition fee increment or tuition fee differential was kept in a trust fund while the

base tuition fee of P300 was reported as income. The agreement with the students was that

the increment will be segregated so that the usage can be defined and monitored.

2. The Senate has just realigned P8.3-billion in the 2017 budget of the Commission on Higher

Education (CHED) to cover tuition fees of undergraduate students in SUCs. In anticipation

of the passage of the Higher Education Support Fund wherein State Colleges and Universities

(SUCs) shall be allocated with fund support based on income from tuition fees, the allocation

to the University might be at a lower amount because its declared income from tuition is

lower, when in fact, the actual tuition is higher than what is declared.



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3. For clarification of the Student Regent, Vice President Florendo explained that a Revolving

Fund connotes income, which can be used for various purposes while a Trust Fund is

dedicated to specific purposes. The tuition fee increment, for example, will be used to upgrade

of facilities, increase utility expenses, scholarship, and enhance teaching. He added that a

number of income-generating projects in the University have trust funds. The income of the

UP Press from selling books, for instance, goes to its trust fund.

4. Regent Laurel cautioned the Board about approving the reclassification considering that the

P8.3-billion allocation is just a one-time deal and the Board might find the need to realign

again in the future since there was no assurance that the government will allocate such fund

on an annual basis.

5. Chair Licuanan noted the important point raised by Regent Laurel. She would consider it in

the discussions in CHED on how to handle the P8.3-billion allocation.

6. President Pascual requested that the Board should approve the reclassification as an enabling

approval and the timing of documentation shall be decided again by the Board.

7. Regent Farolan put on record his objection and reservation to the proposal. He clarified that

he was not against the idea but he wanted to study it further or do a consultation first. He

asked Vice President Florendo on the urgency of converting the Trust Fund to Revolving

Fund especially if it is anchored on a proposal whose guidelines have yet to be formulated.

8. Regent Jimenez asked whether the tuition fee is being received by the University as singular

money and the University just separates and puts it in the Trust Fund. He also asked whether

there is no legal problem with the transfer of this particular money from Trust Fund to

Revolving Fund. President Pascual replied affirmatively to both questions.

9. On that note, Regent Jimenez said that he has no objection to the proposal but he recognized

the objection of Regent Farolan and his suggestion to conduct further consultation.

10. Student Regent Manuel proposed that the Board wait for the guidelines to be formulated by

the CHED and see how it would affect the allocation to the University.

11. Chair Licuanan reiterated the idea of the President to have the proposal approved in principle

to provide him the enabling authority to act swiftly even in between BOR meetings but the

timing would depend on the development with respect to the discussions in CHED.

12. On the concern of Regent Jimenez, President Pascual said that the Board will be informed

once the University exercised the power to reclassify under the enabling authority granted by

the Board.

13. Student Regent Manuel motioned to defer action on the reclassification proposal. Regent

Maronilla likewise manifested that he will defer his approval unless the Vice President for

Legal Affairs recommended otherwise.



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14. Recognizing that there was discomfort on the part of the Regents, President Pascual supported

the motion to defer action on the proposal.

Board Action: DEFERRED

A. Request of UP Diliman to Correct the Merit Promotion of Dr. Jong Wha Lee, Institute of

Chemistry, College of Science, From Associate Professor 1 To Associate Professor 2 charged

against Lump Sum PS Savings

The unit inadvertently recommended Dr. Lee for a 2-step promotion only from Assistant

Professor 6 to Associate Professor 1. However, the score she earned deserved a 3-step promotion.

The President endorsed the request on 24 October 2016, provided the correction shall be

effective 1 January 2016 due to funding constraint.


B. Request of UP Los Baños for the Appointment of Dr. Jose Nestor M. Garcia as Associate

Professor 1, College of Agriculture, and retention of his permanent status

Dr. Garcia applied for a faculty position in the Agriculture Systems Cluster, was properly

evaluated and endorsed by the Unit and College APCs. Dr. Garcia’s appointment was approved

by the UPLB Academic Personnel and Fellowship Committee (APFC) last January 12, 2016 and

was favorably endorsed by the UPLB Chancellor, Dr. Fernando C. Sanchez, Jr.

By virtue of the UP Charter of 2008, SEC. 13. Powers and Duties of the Board of Regents,

the BOR has the discretion whether or not to approve the retention of Dr. Garcia’s permanent

status.


C. Proposal of UP Diliman for the reclassification of Librarian I (SG 10) and Librarian II (SG

14) positions from the Administrative category to the Research, Extension and Professional

Staff (REPS) category

Qualification Standards (QS):

Only the position category shall be changed. The salary grade and qualification standards

remain.



ADMINISTRATIVE MATTERS

NOTE: The Board gave an omnibus approval for item nos. A, B, and 4 under FISCAL

MATTERS.

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Justification:

The Librarian I and the Librarian II positions are the only positions in the library’s plantilla

which are classified under the Administrative category; the rest are REPS items;

The functions of Librarian I and the Librarian II are not administrative in nature. On the

contrary, their tasks are similar to those performed by the College Librarians who are

classified as REPS. Their reclassification will rationalize the services rendered by the

Librarian I and the Librarian II.


D. Proposal of UP Manila/PGH for the adjustment of Hazard Pay for qualified employees

Justifications:

Hazard pay adjustments are authorized by the DBM-DOH Joint Circular No. 1 s.2016 for the

implementation of the Magna Carta for Public Health Workers (RA 7305) enacted in March

1992.

The proposal calls for the augmentation of the hazard pay of employees from Salary Grade 1

to 11 effective January 2016. Employees included in the coverage shall receive an equivalent

amount of P5,000 monthly differential.

The authority was being requested to provide funding differentials to augment the funds

provide by the DBM based on DBM-DOH JC No. 1 s.2016. The funding requirements for the

differentials should be funded from UP Manila/PGH’s Revolving Fund.

Effectivity: retroactive to January 2016


1. Vice President Amante briefly explained to the Board that the hazard pay adjustments are

authorized by the DBM and DOH for the implementation of the Magna Carta for Public

Health Workers (RA 7305) enacted in March 1992. Under this law, the calculation of the

hazard pay is 25% of the monthly salary. However, the UP PGH would like to maintain its

existing practice of equal hazard payment for all employees with salary grades 11 and below.

2. The funding requirements for the differentials will be funded from the UP Manila/PGH’s

Revolving Fund. Implementation will be effective retroactively to January 2016. The

adjustment will benefit 268 employees in UP Manila and 1,489 in UP PGH.

3. President Pascual added that since all employees are exposed to the same hazard, the UP

Manila/PGH administration would like to provide equal hazard pay for workers in salary

grades 1 to 11 by having a fixed amount of P5,000 per month.



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4. Regent Farolan inquired whether the amount of P5,000 is higher than 25% of the monthly

salary under Salary Grade 11. Otherwise, there might as well be a colatilla saying something

like “P5,000 or 25% of monthly salary, whichever is higher”.

5. President Pascual said that it was good that salaries are expected to increase under the Salary

Standardization Law (SSL) 4. In three (3) years, the 25% of the monthly salary under SG 11

will be higher than P5,000. However, President Pascual requested the Board to approve the

adjustments as proposed so that the UP Manila/PGH may proceed with the implementation

of the hazard pay adjustments. When the time comes that the 25% of monthly basic pay

becomes higher than P5,000, another adjustment proposal will go to the Board for approval.

6. Regent Farolan put on record that he has no objection to the proposal for as long as no other

benefits of the employees will be adversely affected by the adjustment.

7. As a labor practitioner, Regent Jimenez said that the Board can approve the proposed

adjustments. However, should there be any bracket creeps that could destroy the

compensation structure, the Board can always readjust it. Vice President Amante assured the

Board that if such case happens, any remedial proposal will definitely go back to the Board.

8. On behalf of the All UP Workers Union-UP Manila/PGH Chapter, Staff Regent Mejia

thanked the Board for approving the adjustment in the hazard pay.


E. Appointment of Faculty

Note: These proposed appointments have gone through the standard University peer review process from

the Department to the College, the Constituent Universities concerned, and the University System.

In cases where there was doubt about the process followed or about the fairness of the

recommendations, the papers were returned to the unit concerned for review and recommendation.

E.1 Transfer to Permanent Status

UP Los Baños

Asst. Prof. MAR B. CRUZ, Assistant Professor 1, College of Economics and Management,

effective 16 December 2016

Asst. Prof. JANE D. PALACIO, Assistant Professor 3, College of Arts and Sciences,




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UP Manila

Asst. Prof. AMIEL NAZER C. BERMUDEZ, Assistant Professor 4, College of Public

Health, effective upon approval

Asst. Prof. LIZA T. BILLONES, Assistant Professor 2, College of Arts and Sciences,


Asst. Prof. MAYLIN C. PALATINO, Assistant Professor 2, College of Public Health,


E.2 Renewal of Appointment

UP Los Baños

Prof. GLADYS CHERISSE J. COMPLETO, Professor 1, College of Arts and Sciences,

effective 1 August 2016 until 31 December 2016


The Board CONFIRMED the following:

A. One UP Professorial Chair and Faculty Grant Awards: Implementation Aspects

At its 1309th meeting held on 22 July 2015, the UP Board of Regents approved the

allocation of P100 million per year during the period 2016-2018 for approximately 800

professorial chair (FG) awards and faculty grant (FG) awards. The minimum amounts for these

awards will be P120,000 per year for PC and P96,000 for FG, for three (3) years. The awards

are forms of recognition for the achievement of the faculty members in the University. An

annual call for nominations will be made based on specific criteria to evaluate outstanding

performance in two out of the following three areas of performance: (1) Teaching, (2) Research/

Creative Work, and (3) Public Service or Extension. Implementation of the foregoing Board-

approved PC awards and FG awards started. The specific criteria and implementation guidelines

were formulated by a committee headed by the Vice President for Academic Affairs. The

awards were named as One UP Professorial Chair awards and Faculty Grant awards, not only

for ease of reference to these set of awards but more importantly to further strengthen the “One

UP” paradigm we have been promoting in the UP System.



MATTERS SUBMITTED FOR CONFIRMATION BY THE BOARD

NOTE: The Board gave an omnibus approval for ADMINISTRATIVE MATTERS from Item

Nos. A-C, and no. E including sub-items.

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The first call was made via the President’s Memorandum PAEP 16-12 released on 30

March 2016 for 3-year awards effective 1 January 2016 based on performance during the past

three years (1 July 2012 to 30 June 2015). Memorandum PAEP 16-42 was issued on 5 August

2016 to make subsequent call for those who were not able to complete the requirements for

their earlier nominations. The awards for this call was set at 2.5 years to be fair to the applicants

who submitted promptly in the first call, but the evaluation period remained the same as for the

first call.

Action of the Board (approval or confirmation) is requested for certain implementation

aspects of the awards as presented below.

Request for approval:

As approved originally, the annual funding of P100 million for the awards will be from

the rental income of the University from PPP projects (e.g., UP-Ayala Technohub and UP Town

Center) and for just the 3-year period 2016-2018. When we were campaigning for the UP budget

2016, we succeeded in obtaining an MOOE allocation of also P100 million to fund these

awards. The same amount of allocation is in the proposed UP budget 2017. We are prioritizing

the utilization of the funding allocation from our annual budget and keeping the allocation from

the rental income on standby in case the budget allocation is discontinued or more nominations

are submitted. Given the availability of funding, we propose that the Board approve the One

UP Professorial Chair awards and Faculty Grant awards as an ongoing award program, rather

than just confined to the 3-year period of 2016-2018, in order to provide an incentive for

outstanding academic performance in the long term.

Request for confirmation:

To strengthen the basis for certain implementation guidelines issued by the President

for the One UP Professorial Chair Awards and Faculty Grant Awards, we would like to request

the Board to confirm the following:

1. One UP Professorial Chair Awards are given to the highest performing full and associate

professors. One UP Faculty Grant Awards are given to the second tier, based on scores, of

performing full, associate and assistant professors. Instructors may also receive a One UP

Faculty Grant Award.

2. Faculty on secondment, sabbatical, full-time or part-time study leave and other leaves,

during the application period are not eligible for the award. Faculty on secondment,

sabbatical, full-time or part-time study leave and other leaves will not be entitled to award

payments during the months they were on such status. The corresponding amounts are

considered forfeited.

3. Faculty awardees of UP Centennial Professorial Chairs and Faculty Grants for outstanding

publications are eligible for the One UP PC Awards and FG Awards as long as they meet

the criteria of the One UP Award.



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4. Faculty who currently hold professorial chairs funded by private donors for less than

P10,000/month are eligible for the One UP PC Awards and FG Awards as long as they meet

the criteria of the One UP Award. They will continue to hold and receive funds from the

privately funded professorial chair until its term expires, after which they will be transferred

to and receive funds from the One UP PC Award or FG Award for the remainder of 2016-

2018.

5. Faculty who currently hold professorial chairs funded by private donors for P10,000/month

or greater are not eligible for the One UP PC Awards nor FG Awards.

The foregoing implementation guidelines being proposed for Board confirmation differ

from certain existing general guidelines for professorial chairs approved by the Board in its

1179th meeting held on 26 February 2004. The specific general guidelines which are not

applicable to the One UP PC Awards and FG Awards are the following:

a. Assistant Professor or higher may be eligible for a professorial chair.

b. Awardees are allowed to receive payments during periods of sabbaticals.

c. Only one award is given at a time to a faculty member.

d. No person may be granted more than one professorial chair award within a calendar

year.


1. President Pascual explained that the One UP Professorial Chair (PC) and Faculty Grant (FG)

awards are ongoing award programs which the Board has approved in 2015. To strengthen

the basis for certain implementation guidelines issued by the President for these two (2)

awards, the Board was being requested to confirm certain specific guidelines which are

different from the general guidelines set for PC and FG awards approved by the Board in its

1179th meeting held on 26 February 2004.

2. Another matter that needs approval by the Board is the funding requirement because when

the Board approved the One UP PC and FG awards, the annual funding was to come from the

rental earned by the University from its income-generating projects and only for the 3-year

period of 2016-2018. However, the UP System administration has succeeded in getting the

national government to fund these awards through an MOOE allocation of P100 million.

Instead of confining the awards to the 3-year period, it was being proposed to make these

awards indefinitely ongoing. This would thus serve as a continuing incentive for faculty

members to improve their performance in teaching, research, and/or public service.

3. Regent Farolan sought clarification on the fifth rule that states that “Faculty who currently

hold professorial chairs funded by private donors for P10,000.00/month or greater are not

eligible for the One UP PC Awards nor FG Awards.” He asked if it could be amended so that

a deserving faculty member who, for example, found a cure for cancer and at the same time

was involved in finding cure for dengue and all mosquito-carried diseases, may still be

eligible for either the One UP PC Awards or FG Awards.



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President Pascual said that exceptional cases may be handled separately, like the incentive

program for discovery or invention, but there should be a general rule that would enable the

Administration to spread the benefits to more faculty members. He called the attention of the

Board to the third rule that liberalizes the existing general rule that says “only one chair per

faculty in any given year.” Under rule no. 3, two (2) UP-funded professorial chairs may be

allowed, but not a private-funded professorial chair alongside One UP PC or FC. The former

are oftentimes more demanding in terms of exclusivity.

4. Regent Farolan said that the issue was brought up for purposes of putting it on record and for

possible future review of the qualifications and standards set for PC and FC awards.

5. President Pascual requested for the confirmation by the Board of the implementation

guidelines so as not to confuse the current recipients. He assured the Board, however, that a

review of the general guidelines may be done in the future.

B. Agreements/Contracts

Note: These agreements have gone through the standard University processes from the Constituent

Universities (CUs) concerned and the University System. In cases where there were

irregularities in the processes, the documents were returned for review of or to exact compliance

by the concerned.

UNIT TITLE PROJECT / AMOUNT /

DURATION

UP

System

1 Memorandum of Agreement

between the University of the

Philippines and the Commission on

Higher Education (CHED)

Project: CHED Research Chair Award

Amount: Each awardee shall be entitled

to a cash incentive of PhP45,000.00

per month from the date of CEB

confirmation of the Award up to the

date of completion of the research

project and a Certificate of Award

Duration: Shall become effective upon

signing by both parties and shall

remain in force for five (5) years.



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UP

System

2 Contract of Lease (Renewal)


Philippines and the Department of

Information and Communications

Technology (DICT)

Leased premises: A parcel of land and

improvements consisting of TEN

THOUSAND (10,000) square meters

more or less of land, the DICT

Building with net leasable area of

approximately 13,211.50 square

meters, and other improvements,

situated at Carlos P. Garcia Ave.,

Diliman Quezon City (between

PHILVOCS and CHED)

Lease period/renewal: The term of lease

is for five (5) years (from 30 January

2016 to 29 January 2012)

Rental Amount: For the use of the land

and improvements, LESSEE shall pay

the LESSOR a total rental

consideration of PhP91,252,346.57.

The total amount shall be divided into

five (5) tranches covering the five (5)

year term, with each tranche from the

second to the fifth year progressively

escalated by five percent (5%).



Philippines and the Environmental

Management Bureau of the

Department of Environment and

Natural Resources (EMB-DENR)

Project: Design and Development of

EMB-DENR’s Online Permitting and

Monitoring System (Online PMS)

Phase 2

Amount: EMB-DENR shall pay UP the

amount of PhP3,823,750.00 as total

cost of the project

Duration: Shall take effect after both

parties signed the agreement and shall

continue until all deliverables have

been delivered and accepted



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UP

Diliman



Philippines Diliman and Thomson

Reuters Hong Kong Limited

(TRHK)

Project: Supply of UP Law Complex

publications to TRHK

Amount: No fee shall be payable by

either party in respect of the use of

the Supplier Publication in Thomson

Reuters Legal Services

Implementing unit: UP Law Center, UP

Diliman



Philippines Diliman and the

Department of Environment and

Natural Resources (DENR)

Project: Training Program on

Integrated Policy Formulation and

Planning

Amount: PhP3,400,000.00 from DENR

Duration: Shall commence on 1

September 2016 until 31 December

2016

Implementing unit: National College of

Public Administration and

Governance




Department of Trade and Industry

(DTI)

Project: Small Business Counselors

Course

Amount: DTI shall pay UP the amount

of PhP2,800,00.00 inclusive of 10%

administrative cost in favor of UP

Duration: Shall take effect upon

signing of both parties and shall

terminate on 31 December 2016

Implementing unit: Institute for Small-

Scale Industries



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UP

Diliman




Department of Trade and Industry-

Region VIII (DTI-VIII)

Project: Small Business Counselors

Course

Amount: DTI-VIII shall pay UP the

amount of PhP200,00.00 inclusive of

10% administrative cost in favor of

UP

Duration: Shall take effect for a period

of six (6) months upon signing of

both parties


Scale Industries

5 Memorandum of Understanding


Philippines Diliman and RGMA

Network, Inc.

Project: Conduct of entrepreneurship

seminar series every Saturday

Duration: Shall be effective upon

signing of UP ISSI and RGMA

Network, Inc. and shall be effective

for a period of six (6) months


Scale Industries


ON THE MOA WITH CHED

1. President Pascual said that the Memorandum of Agreement between UP and the Commission

on Higher Education (CHED) will provide the faculty members a cash incentive of P45,000

per month through the CHED Research Chair Award to be funded by CHED.

ON THE MOA WITH RGMA NETWORK, INC.

1. Regent Farolan inquired about the nature of the Memorandum of Understanding between the

University and the RGMA Network Inc., and what RGMA means.

2. President resident Pascual explained that the RGMA Network Inc. is a leading radio network

program headed by a very popular TV personality, Mr. Miguel Enriquez of GMA 7 Network.

3. Regent Farolan supported the confirmation of the MOU with a note that it should not compete

with UP’s DZUP and TVUP programs.



NOTE: The Board gave an omnibus confirmation for all items under Matters for

Confirmation although there were clarifications made on some items.

1323rd BOR Meeting


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The Board NOTED the following:

The Board NOTED the following:

A. Excavation Problem in the Academic Center Project of the College of Medicine

UP Manila Chancellor Dr. Carmencita Padilla and Vice Chancellor for Planning and

Development Dr. Michael Tee presented to the Board the recent excavation problems in the

Academic Center Project of the College of Medicine.

B. Productivity Enhancement Incentive (PEI) for FY 2016 in the amount of PhP5,000.00 per

faculty and staff, based on DBM Circular No. 2016-8 dated 12 December 2016


1. President Pascual informed the Board about the distribution of the Productivity

Enhancement Incentive (PEI) from the national government to government employees for

FY 2016, in the amount of P5,000.

2. Staff Regent Mejia inquired about the expected schedule of the release. Vice President

Florendo said that distribution will be subject to the money being remitted to the University

by the Department of Budget and Management.

C. Selection of Dr. PATRICIA B. ARINTO as the new Faculty Regent vice Philip Ian Padilla

for a term of Two (2) Years, effective 1 January 2017

The results of the election round of the 2017-2018 Faculty Regent selection process and

Curriculum Vitae and Plan of Actions of Faculty Regent Patricia Arinto are on file at the OSU.

D. Delegated Authority to the President subject to INFORMATION of the Board

1. Request of UP Mindanao for inclusion in the Academic Calendar for AY 2016-2017

the conduct of a Special University Council Meeting on 09 December 2016

UP Mindanao Chancellor Sylvia B. Concepcion seeks approval for inclusion in the

AY 2016 to 2017 academic calendar the conduct of a Special University Council meeting

on 09 December 2016 to deliberate the curricular proposal on Collaborative PhD by

Research with Curtin University and UP Los Baños.



MATTERS SUBMITTED FOR INFORMATION OF THE BOARD

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The parties plan to offer the program by the 1st Semester AY 2017 to 2018, thus

the UC needs to deliberate this immediately so that the final proposal could be submitted

to the Board of Regents within the first quarter of the next year.

The President approved the request on 6 December 2016.

2. Contracts/Agreements

(Delegated Authority to the President subject to information of the Board [cost not exceeding P150

Million Pesos, 1312th BOR Meeting, 29 October 2015])

Note: These agreements have gone through the standard University processes from the

Constituent Universities (CUs) concerned and the University System. In cases where

there were irregularities in the processes, the documents were returned for review of or

to exact compliance by the concerned.

CU Title of Parties to the Contract/s PROJECT / AMOUNT /

DURATION

UP

System

1 Supplemental Memorandum of

Understanding on the Expansion of

the National Science Consortium

among the University of the

Philippines, Ateneo De Manila

University, Central Luzon State

University, De La Salle University,

Mindanao State University-Iligan

Institute of Technology, University

of Santo Tomas, University of San

Carlos, Visayas State University, and

the Science Education Institute

Project: Accelerated Science and

Technology Human Resource

Development Program -

National Science Consortium

(ASTHRDP-NSC)

Duration: Shall take effect

immediately upon execution by

the parties and shall remain in

full force until terminated,

revoked, amended, and/or the

project duration extended by the

contracting parties

_______________________________________________________________________________ NOTE: For all resolutions approved by the Board, it is understood that any disbursements of funds must be subject to all existing


1323rd BOR Meeting


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UP

Diliman

1 Construction Agreement between the

University of the Philippines Diliman

and Edmundo P. Cornejo, doing

business under the name and style of

E.P. Cornejo Construction

Project: Proposed renovation of

UP-Meralco Innovation Hall, at

Electrical and Electronics

Engineering Institute Building 2

Engineering Complex

Amount: PhP1,298,259.27

Duration: Sixty (60) calendar days



and Engr. Emerson Y. Maulit doing


Reygem Builders

Project: Proposed completion of

CHE Gusali 2 Building

renovation and site development,

College of Home Economics

Amount: PhP519,774.80

Duration: Thirty (30) calendar days



and Emerson Y. Maulit doing


Reygem Builders

Project: Proposed miscellaneous

works for compliance with DOST

standards at Food Innovation

Facility, College of Home

Economics

Amount: PhP304,894.56

Duration: Thirty (30) calendar days

4 Deed of Donation between the

University of the Philippines through

the UP Engineering Research and

Development Foundation, Inc.

(DONEE) and Steelasia

Manufacturing Corporation (Donor)

Project: Establishment of the “Don

Benito Yao Metallurgical

Engineering Centennial

Professorial Chair” at the

College of Engineering, UP

Diliman

Amount: PHP120,000.00 per year

for at least five (5) years

commencing with UP Academic

Year 2017-2018 to 2021-2022

Beneficiary unit: College of

Engineering, UP Diliman



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UP

Diliman

5 Deed of Donation between the

University of the Philippines through

the UP Engineering Research and

Development Foundation, Inc.

(DONEE) and Pedro H. Maniego, Jr.

Project: Establishment of the

“Pedro and Francisca Maniego

Professorial Chair in Industrial

Engineering” at the College of


Amount: PHP120,000.00 per year

for at least five (5) years

commencing with UP Academic

Year 2017-2018

Beneficiary unit: College of


6 Memorandum of Agreement between

the University of the Philippines

Diliman and the Foreign Service

Institute (FSI)

Project: Co-publish the book

Forging Partnerships: Philippine

Defense Cooperation under

Constitutional and International

Laws by Ambassador Eduardo

Malaya and both will be credited

as publishers

Amount: PhP100,000.00 from FSI

Implementing unit: UP Law Center


CLARIFICATION ON THE AGENDA MATTERS FOR INFORMATION OF THE BOARD

1. Regent Farolan said that although the matters are just for information of the Board, they

should be subject to the usual colatilla that they should be in consonance with the existing

government laws, rules and regulations, especially on the procurement act.

2. President Pascual assured the Board that the University Secretary is alerted of that proviso

and is observing due diligence in checking the documents submitted for action of the Board.

3. Secretary De Las Llagas said that every agenda matter for information of the Board has passed

through a series of examinations and with due recognition of the requirements of the law.



NOTE: The Board gave an omnibus notation for most items under Matters for Information

although there were clarifications made on some items.

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A. Amendments to the By-laws of UP Provident Fund Inc. (UPPFI)

Legal Basis:

The matter of any amendment of the Amended Bylaws of UPPFI must be approved by the

UPPFI Board of Trustees, the Board of Regents of the University of the Philippines and the

Securities and Exchange Commission.

Article X – Amendments of the By-laws

Section 1. Amendments – These By-laws, or any provision thereof,

may be amended or repealed by a majority vote of the Trustees where a quorum

is present at any regular or special meeting duly held for the purpose.

These By-laws, or any amendments thereto, shall take effect upon (i) approval and

confirmation by the U.P. Board of Regents, on recommendation of the President of the

University as Ex-Officio Chairman of the Board of Trustees; and (ii) approval by the

Securities and Exchange Commission.

Proposed Amendments:

At its 110th meeting held on August 13, 2016, the Board of Trustees of UPPFI

approved the following amendment to the UPPFI Amended By-laws:

Adding a President as an officer of the Fund

The Securities and Exchange Commission noted that UPPFI lacks a President who is

a member of the Board of Trustees. The President is a statutory officer required under the

Corporation Code.1 The President must be a member of the Board of Trustees. In order to

meet this statutory requirement, the Board decided to amend the By-laws of UPPFI to include

the President as an officer, who shall perform the duty of presiding at all meetings of the

trustees as well as of the members in the absence of the Chairman of the Board of Trustees.

The following amendments to Article VI of the UPPFI Amended By-laws is recommended

to comply with such statutory requirements:

“Article VI – OFFICERS AND FUND PERSONNEL

Section 1. Officers – The following are the officers of the Fund:

a) President

b) Executive Director

c) Corporate Secretary

1 Section 25 of Batas Pambansa Blg. 69 otherwise known as the Corporation Code of the Philippines.

NOTE: For all resolutions approved by the Board, it is understood that any disbursements of funds must be subject to all existing


OTHER MATTERS

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d) Fund Treasurer

e) Fund Accountant

f) Internal Auditor

g) Campus Fund Manager

The Board of Trustees may also appoint officers to other positions as may be

created by it. All officers shall hold office for such terms and shall exercise such duties

as shall be determined by the Board. The Board may combine compatible offices in a

single person.

Section 2. President - The President shall be elected from among the trustees of the

Corporation and, in case of the absence of the Chairman of the Board, shall preside at

meetings of the members and the Board of Trustees.”

*Proposed amendment underscored.

*The rest of the sections under Article VI will be renumbered accordingly.

Upon the recommendation of Dr. Alfredo Pascual, President of the University of the

Philippines and UPPFI Chair, the approval and confirmation of the Board of Regents of the

University of the Philippines is hereby requested for the aforementioned proposed amendments

to the UPPFI Amended By-laws.


1. President Pascual briefly explained that the proposed amendments include: (1) the addition

of a President as officer of the Fund; and that (2) the President shall be elected from among

the trustees of the corporation and, in case of the absence of the Chair of the Board, he or she

shall preside at meetings of the members and the Board of Trustees. Pertinent articles,

particularly Article VI on Officers and Fund Personnel, shall be amended correspondingly to

regularize the By-laws of the UP Provident Fund.


B. On the concerns of Regent Farolan

The request was emailed to the members of the Board prior to the meeting and copies

were distributed on the day of the meeting. A copy for reference is on file at the OSU.


1. Regent Farolan requested for a brief update regarding the complaint filed by two (2) UPLB

officials, Dr. Ruben D. Tanqueco and Mr. Joselito Armando M. Palanca with the Civil Servic

Commission (CSC). President Pascual said the case was referred by CSC to his office. He, in

turn, referred the matter to the Office of the Vice President for Legal Affairs (OVPLA).

OVPLA assigned a lawyer from UP Manila to investigate the complaint. He expects to

receive the report from next week to implement an appropriate action. __________________________________________________________________________________________________

NOTE: For all resolutions approved by the Board, it is understood that any disbursements of funds must be subject to all

existing government accounting and auditing laws, rules and regulations.

1323rd BOR Meeting


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2. On another topic, Regent Farolan requested for information on the following administrative

matters:

a. UP FOI Taskforce;

b. Existing housing programs for UP employees;

c. Existing proposed plans for retiring and retired employees;

d. Existing policies on expelled students and possible amnesties or "second-chances"

programs that could be extended to them;

e. Existing policies on and programs for solo parent employees (faculty and staff) and

solo parent students, if any; and

f. Update on the request for the list of existing programs in the UP System and CUs that

directly relate to the anti-illegal drugs, anti-corruption, anti-crime, and DRRM thrusts

of the administration of President Duterte.

He moved that updates on the aforementioned matters be submitted to the Board within a

month (30 days).

3. President Pascual noted Regent Farolan’s requests. With regard to the UP-FOI Taskforce, the

President said that the UP-FOI Taskforce headed by former Law Dean Salvador Carlota

finished its work on 25 November 2016. The committee submitted a preliminary UP Agency

Manual for FOI to his office which he promptly forwarded to Malacañang. Undersecretary

Chris Sablan was already made aware that UP complied with the deadline. Meanwhile, the

committee will continue its work to prepare a final version of the manual.

4. Regent Farolan thanked the President for the information. He will be coordinating with the

Board Secretariat to secure a copy of the said outputs. President Pascual informed him that

Secretary De Las Llagas is a member of the committee.

Board Action: NOTED

00oo00



BOARD OF REGENTS

Hon. PATRICIA B. LICUANAN, Chair

Chair, Commission on Higher Education

Hon. ALFREDO E. PASCUAL, Co-Chair

President, University of the Philippines

Hon. PAOLO BENIGNO A. AQUINO IV

(as of 22 July 2016) Chair, Senate Committee on Education, Arts and Culture

Hon. ANN K. HOFER

(as of 30 August 2016) Chair, House Committee on Higher and Technical

Education

Hon. RAMON M. MARONILLA

President, UP Alumni Association

Hon. ANGELO A. JIMENEZ

Member

Hon. FRANCIS C. LAUREL

Member

Hon. FREDERICK MIKHAIL I. FAROLAN

Member

Hon. PHILIP IAN P. PADILLA

Faculty Regent

Hon. RAOUL DANNIEL A. MANUEL

Student Regent

Hon. ALEXIS M. MEJIA

Staff Regent

Prof. LILIAN A. DE LAS LLAGAS

MSc. (Trop. Med.), PhD, LLB

Secretary of the University and of the BOR

The University of the Philippines

Gazette is

Published by the

Office of the Secretary of the University

University of the Philippines Quezon Hall, UP Diliman Campus, Quezon City

UNIVERSITY OFFICIALS

UP SYSTEM

Prof. ALFREDO E. PASCUAL, MBA

Doctor of Pedagogy (honoris causa)

President

Prof. GISELA P. CONCEPCION, PhD

Vice President for Academic Affairs

Prof. JOSELITO G. FLORENDO, IMSME

Vice President for Planning and Finance

Prof. MARAGTAS SV AMANTE, PhD

Vice President for Administration

Prof. ELVIRA A. ZAMORA, DBA

Vice President for Development

Prof. EDNA ESTIFANIA A. CO, DPA

Vice President for Public Affairs

Prof. HECTOR DANNY D. UY, LLB, MNSA

Vice President for Legal Affairs

Prof. LILIAN A. DE LAS LLAGAS


Secretary of the University and of the BOR

*******

CONSTITUENT UNIVERSITIES

PROF. MICHAEL L. TAN, PhD

Chancellor, UP Diliman

PROF. FERNANDO C. SANCHEZ, JR., PhD

Chancellor, UP Los Baños

ROF. CARMENCITA D. PADILLA, MD,

MAHPS

Chancellor, UP Manila

PROF. ROMMEL A. ESPINOSA, PhD

Chancellor, UP Visayas

PROF. MELINDA D.P. BANDALARIA, PhD

Chancellor, UP Open University

PROF. SYLVIA B. CONCEPCION, PhD

Chancellor, UP Mindanao

PROF. RAYMUNDO D. ROVILLOS, PhD

Chancellor, UP Baguio

PROF. LIZA D. CORRO, LLB

Chancellor, UP Cebu

OFFICE OF THE SECRETARY OF THE UNIVERSITY

AND OF THE BOARD OF REGENTS

Lilian A. De Las Llagas


Secretary of the University and of the Board of Regents

(Professor of Public Health, UP Manila)

Virginia R. Ocampo

MSc., PhD

Assistant Secretary of the University

(Professor of Entomology, College of Agriculture, UPLB)

STAFF

Ms. Carla V. Noroña

Executive Assistant III

(on secondment)

Ms. Rosalinda G. Navaja

Board Secretary III

Ms. Mary A. Espejo

Administrative Officer V

Ms. Anna Marie R. Demeterio

Administrative Officer V

Ms. Jovita P. Fucio

Board Secretary II

Ms. Karisha Anne E. Cruz

Administrative Officer IV

(Communications Researcher)

Ms. Candelaria A. Bachini

Senior Administrative Assistant I

Ms. Zenaida A. Ballarta

Senior Administrative Assistant 1

Ms. Marissa A. Perdigon-Guzman

Administrative Assistant V

Mr. Glenn D. Bilbao

Administrative Officer I

Mr. Jose Jude A. Yapit

Administrative Assistant II

Mr. Dante C. Ceguerra

Administrative Assistant II

Mr. Cenon E. Maximo

Administrative Assistant I

Mr. Cesar R. Nilo

Administrative Assistant I

Ms. Virginia S. Olivera

Administrative Aide IV

Mr. Angelito A. Santos


Mr. Fijay K. Florentino


Mr. Emmanuel P. Labrador, Jr.

Custodial Worker

Editor

Prof. Lilian A. De Las Llagas

Consultant

Prof. Patricia R. P. Salvador-Daway

Gazette-in-Charge

Karisha Anne E. Cruz

Production Staff

Marissa A. Perdigon-Guzman

Web Administrators

Glenn D. Bilbao

Anna Marie R. Demeterio

***

Published by the Office of the Secretary of the University

University of the Philippines

Quezon Hall, UP Diliman Campus, Quezon City

decisions of the board of regents · 2017-02-07 · 1323rd bor meeting 16 december 2016 decisions...

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