decisions of the board of regents - osu.up.edu.ph · 1341st bor meeting 4 february 2019 decisions...

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GAZETTE

The University of the Philippines

VOLUME XLVIX NUMBER 1 ISSN No. 0115-7450

DECISIONS OF THE BOARD OF REGENTS 1341st MEETING, 4 FEBRUARY 2019

Table of Contents

I. AWARDING OF CITATION TO FORMER FACULTY REGENT

ARINTO ………………………………………………………………………………

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II. MATTERS ARISING FROM THE MINUTES OF PREVIOUS

MEETINGS

A. 1340th BOR Meeting, 3 December 2018

1. MOAs between UP and various universities …………………………………...

2. On the procurement issue and unused funds of the UP project on Engineering

Faculty Training and Certification Program on Technopreneurship funded by

the Commission on Higher Education ………………………………………….

B. 1339th BOR Meeting, 9 November 2018

1. On the Memorandum of Agreement between the University of the Philippines

and Sanofi-Aventis Philippines, Inc. ………………………………………….

C. 1336th BOR Meeting, 1 August 2018

1. On the review of tenure rules ………………………………………………….

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3-5

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III. MATTERS APPROVED BY THE BOARD

A. GOVERNANCE MATTERS

1. Proposed separation of the Curriculum and Instruction function of the Office

of the Vice President for Academic Affairs (OVPAA) from its Academic

Assessment and Development (IAAD) function ……………………………

_______________________

NOTE: All blacked out parts have been REDACTED in compliance with RA 10173 (Data Privacy Act of

2012).

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2. Appointment of the University Officials……………………………………...

2.1 On the Deanship of the Asian Center……………………………………..

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B. ACADEMIC MATTERS

1. Proposal of UP Manila for the establishment of the PhD in Health Sciences

(By Publication)………………………………………………………………

2. Appointment of Faculty and Researchers as UP Scientists, effective CY 2018-

2020…………………………………………………………………………..

3. Proposed Institution of the Associate in Arts Program, UP Diliman …………

4. Proposed Technology Incubation Core Facilities (TICF) at the Institute of

Chemistry, College of Science, UP Diliman ………………………………….

5. Request for Waiver of the Two-Year Residence Rule Immediately Prior to

Graduation (with honors) in favor of

………………

6. Request for Waiver of the One-Year Residence Rule Immediately Prior to

Graduation in favor of

…………………………..

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C. FISCAL MATTERS

1. Proposal of the College of Social Work and Community Development

(CSWCD), UP Diliman to Increase the Tuition Fee for the Graduate Programs

from PhP300/unit to PhP500/unit ……………………………………………

2. Memorandum of Agreement among the University of the Philippines, the

Commission on Higher Education (CHED), and the Department of Health

(DOH) for the cash grant to medical students studying in any of the eight (8)

identified state universities and colleges in the amount of PhP250,000,000.00

3. Reprogramming of UP System Administration’s Unexpended Balances of

Prior Years’ Obligations in the amount of Seventy Million Pesos

(PhP70,000,000.00)…………………………………………………………..

4. Reprogramming of UP Manila’s Unexpended Balances of Prior Years’

Obligations from the General Fund in the amount of Sixty Nine Million Pesos

(PhP69,000,000.00)…………………………………………………………..

.

5. Reprogramming of UP Baguio’s CY 2018 Savings on Personal Services from

the General Fund with Unexpended Obligations amounting to Forty Eight

Million Four Hundred Sixty Thousand Nine Hundred Fifteen Pesos and

33/100 (PhP48,460,915.33)…………………………………………………..

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D. ADMINISTRATIVE MATTERS

1. Promotion of Dr. Eva Maria C. Cutiongco-De La Paz of the National

Institutes of Health (NIH), UP Manila from Research Professor 7 (SG 28-7)

to Research Professor 10 (SG 29-1), effective 26 September 2018 due to her

selection as the 2018 Dangal ng Bayan Awardee, a recognition granted by the

Civil Service Commission (CSC). The award entitles Dr. Cutiongco-De La

Paz to an automatic promotion to the next higher position……………………

2. Promotion of Dr. Miriam Joy C. Calaguas from Associate Professor 7 (PT) to

Professor 2 (PT), based on the “Guidelines for the Merit Promotion of faculty

members who are Eligible to Cross-Rank and are Due for Compulsory

Retirement” (1260th BOR Meeting, 24 September 2010)……………………..

3. Request for Temporary Waiver of Faculty Tenure Rules in favor of the

faculties in different CUs……………………………………………………..

4. Appointment of Faculty: Transfer to Permanent Status………………………

5. Transfer from Part-time to Full Time Status of Prof. JOSE M. CARNATE,

JR., Professor 3, College of Medicine, effective 4 February 2019……………

6. Original Appointment (temporary without item) of Prof. ALEXANDER T.

YOUNG as Research Professor 4 (SG 27-1), Philippine Genome Center,

effective 5 November 2018 until 31 July 2019………………………………..

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28-29

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IV. MATTERS CONFIRMED BY THE BOARD

1. Ad Interim appointments of UP System officials………………………………….

2. Approval by the UP President of the graduation of students of UP Diliman for the

degree of Bachelor of Science in Mechanical Engineering as of the end of the 1st

Semester AY2018-2019 (by virtue of the authority granted by the Board at its

1048th meeting held on 26 March 1992)…………………………………………..

3. Matters Approved by the Board by Referendum:

On 20 December 2018:

a. Proposal of Senator Regent Francis Escudero: Creation and Organization of

the University Volunteer Auxiliary Corps (UVAC)…………………………..

b. Proposed Organizational Structure of the UP Resilience Institute…………….

c. Amendment to the 21 February 2017 Memorandum of Agreement for the

Donation of Epsilon Chi Infrastructure and Facilities………………………..

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On 21 January 2019:

a. Proposal for the CHED Institutional Development and Innovation Grant:

Development of Innovative Graduate Programs for the University of the

Philippines - College of Medicine Manila to Enhance Capacity to Produce

High-Impact Physician-Scientists…………………………………………….

On 30 January 2019:

a. Deed of Donation and Acceptance between the University of the Philippines

Diliman and Apex Mining Co., Inc. for a donation of two(2) brand new

electronic tricycles valued at PhP840,000.00…………………………………

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V. MATTERS FOR INFORMATION OF THE BOARD

A. ACADEMIC MATTERS

1. UP Diliman Academic Calendar for A.Y. 2019-2020………………………….

2. Report of the Office of International Linkages (OIL) on the Status of UP’s

International Linkages-Agreements ………………………….………………...

B. CONTRACTS/AGREEMENTS

UP System

1. Implementing Agreement between the University of the Philippines and Manila

Water Company, Inc. ………………………………………………..................

2. Memorandum of Understanding between the University of the Philippines and

the Government Procurement Policy Board Technical Support Office (GPPB-

TSO)....................................................................................................................

UP Diliman

1. Memorandum of Agreement among the University of the Philippines Diliman,

the Department of Foreign Affairs (DFA), and the Philippine Society of

International Law (PSIL) ………………………………………………………

2. Memorandum of Agreement among the University of the Philippines Diliman

and the Korea International Cooperation Agency/Korea Overseas Volunteers

(KOICA/KOV), and the Philippine National Volunteer Service Coordinating

Agency ………………………………………………………………………...

3. Memorandum of Agreement between the University of the Philippines Diliman

and Shin Han University (SHU), South Korea …………………………………

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4. Agreement for Academic Exchange and Cooperation between the University

of the Philippines Diliman and Technische Universitat Dortmund, Germany …

5. Amended and Restated Memorandum of Agreement between the University of

the Philippines Diliman and SBJ Marikina Shoe Exchange Expo Corp. (MSE)..

6. Amendatory Agreement between the University of the Philippines Diliman and

Jose Jesus M. Disini, Jr. (Author) ………………………………………………

7. Collaborative Research Agreement among the University of the Philippines

Diliman, Southern Cross University (SCU), New South Wales, Australia and

the Marine Environment and Resources Foundation, Inc. (MERF) ……………

8. Memorandum of Understanding between the University of the Philippines

Diliman and Universiti Teknologi Mara (UiTM), Malaysia …………………...


Diliman and Busan University of Foreign Studies (BUFS), South Korea……..

10. Renewal and Supplement to the Memorandum of Agreement signed on 12

April 1996 (Ninth renewal) between University of the Philippines Diliman and

Fundacion Fernando Rielo, Spain ……………………………………………..

11. Memorandum of Acceptance of Cross-Enrollees between the University of the

Philippines Diliman and Busan University of Foreign Studies (BUFS), South

Korea …………………………………………………………………………..

12. Deed of Donation and Acceptance between the University of the Philippines

Diliman and Pacific Paint (Boysen) Philippines, Inc. …………………………

13. Amended Contract for Janitorial Services (South Sector) between the

University of the Philippines Diliman and PHILCARE Manpower Services ….


and the Bases Conversion and Development Authority (BCDA) ……………..

15. Service Agreement between the University of the Philippines Diliman and

Bureau of the Treasury …………………………………………………………

16. Memorandum of Agreement and Deed of Donation and Acceptance between

the University of the Philippines Diliman and University of Antwerp, Belgium

17. Supplemental Contract for Janitorial Services (North Sector) between the

University of the Philippines Diliman and PHILCARE Manpower Services ….


and the Department of Science and technology (DOST) ……………………….

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Diliman and National Taipei University of Technology (NTUT-DE), Taiwan


Diliman and the Spanish Agency for International Cooperation and

Development (AECID) ………………………………………………………...


and the Regional Human Rights Commission (RHRC) ……………………….

22. Deed of Donation between the University of the Philippines Diliman and the

Human Rights Victim’s Claims Board (HRVCB)……………………………..

23. Contract of Lease between the University of the Philippines Diliman and

Landbank of the Philippines……………………………………………………

24. Agreements for implementation of the Institute for Small Scale Industries:…

a. Memorandum of Agreement between the University of the Philippines

Diliman and the Department of Trade and Industry-Region VI (DTI Region

VI)

b. Memorandum of Agreement between the University of the Philippines

Diliman and the Department of Trade and Industry – Region XI (DTI-XI)

c. Memorandum of Agreement between the University of the Philippines

Diliman and the Department of Trade and Industry – Region XI (DTI-XI)

25. Agreements for implementation of the College of Engineering:………………


Diliman and Analog Devices Gen. Trias Inc.


Diliman and Rasa Surveying and Realty


Diliman and Hipolito O. Noveloso doing business under the name and style

of H.O. Noveloso Surveying

d. Memorandum of Agreement between the University of the Philippines

Diliman and Samsung Electronics Philippine Corporation

e. Memorandum of Agreement between the University of the Philippines

Diliman and Steelasia Manufacturing Corporation

f. Memorandum of Agreement between the University of the Philippines

Diliman and Power Integrations

g. Memorandum of Agreement between the University of the Philippines

Diliman and CPG Construction Corp.

26. Agreements for implementation of the UP Law Center:………………………


Diliman and the Department of Foreign Affairs (DFA)


Diliman and the Bureau of Internal Revenue (BIR)

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Diliman and Development Bank of the Philippines (DBP)

d. Memorandum of Agreement between the University of the Philippines

Diliman and the Bureau of Customs (BOC)

UP Open University


Open University and Childhope Philippines Foundation, Inc. …………………


Open University and the Association for the Rights of Children in Southeast

Asia (ARCSEA) providing for social work field education ……………………

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VI. OTHER MATTERS

1. Request of BOR Chair J. Prospero E. De Vera III: ………………………………

a. List of CU colleges which have deans who are on holdover capacity

b. List of CU colleges which have deans whose term will expire on or before

July 2019

2. Amendment of the BOR Resolution approved on 7 September 2017 (1330th BOR

Meeting) creating the Procurement Division of UP Diliman from "UP Diliman

Permanent Procurement Division" to "Procurement Division of UP System and

UP Diliman"………………………………………………………………………


the Government Procurement Policy Board (GPPB) …………………………….

4. Memorandum of Agreement dated 21 January 2019 by and among Rodrigo

Bautista Libunao, Jr. and Januario Jesus Gregorio Bustos Atencio III, the

University of the Philippines, and the U.P. Foundation, Inc. and Amendment to

the MOA, for the Rehabilitation of the UP Diliman Old Swimming Pool………..

5. The request of the UP Symphony Orchestra for funding for equipment and

musical instruments ……………………………………………………………..

6. On UP's Involvement in the Manila Bay Clean-up and Rehabilitation Program….

7. On Green Waste Disposal and Pollution Audit of UP Campuses…………………

8. On the status of implementation of the ROTC Program in UP……………………

9. On Second Chances Program……………………………………………………..

10. On the recent slaying of Mr. Randy Felix P. Malayao……………………………

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11. On the CNA annual incentive grant to UP employees……………………………

12. On the 20% premium payment of Contract of Service and Job Order workers…..

13. On the proposed Enhanced Faculty Sick Leave Benefit (e-FSLB) ……………..

14. Schedule of 2019 Commencement Exercises in CUs ……………………………

15. Protest filed by Hilmarc’s Construction Corporation in the procurement for the

Construction of a Multi-Specialty Hospital Building to House the Neurosciences

Institute, Cancer Care Center and other Specialty Units (Full Design and Phase I

Construction)……………………………………………………………………..

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1

DECISIONS OF THE BOARD OF REGENTS

1341st MEETING, 4 February 2019

I. AWARD OF CITATION TO FORMER FACULTY REGENT ARINTO 1. President Concepcion moved for the approval by the Board of the citation for former

Faculty Regent Patricia B. Arinto for her commendable service as Faculty Regent. The

citation reads as follows:

“The University of the Philippines

awards this citation to

Patricia B. Arinto

(Faculty Regent)

For her distinguished service as the Faculty Regent of the Board of Regents of the

University of the Philippines from (date) to (date), dutifully representing her

constituents, the teaching personnel, with honor and excellence;

For her enriching insights and innovative ideas on university policies and practices,

born from her rich experience as an academic and administrative leader in the

University, that facilitated policy decision-making of the Board;

For her successful leadership of the U.P. System-wide REPS Conference 2018 which

• made possible meaningful collaborations and exchanges among the research,

extension and professional staff, and

• led to the passage of proposals that recognize the distinct identity and vital role

of REPS in knowledge creation and public service, thereby expanding their

opportunities for professional growth and development;

For championing the elevation of the UP Visayas Tacloban College to an

autonomous unit, highlighting its historical successes and academic performance as

the bedrock of a full-fledged constituent university capable of contributing to U.P.’s

mandate as the national university; and,

For remaining cognizant of her dynamic role as a member of the faculty and the

Board of Regents, bridging concerns from the ground with pragmatic and thoughtful

solutions for the welfare not only of her constituents, but of the University as a whole.

The Board of Regents, upon recommendation of the President of the University,

hereby recognizes the invaluable service of Faculty Regent PATRICIA B. ARINTO

to the University of the Philippines, and expresses its profound gratitude and sincere

appreciation, in behalf as well of the University’s faculty, staff and students.”

(Sgd.)

DANILO L. CONCEPCIÓN

President

Attested:

(Sgd.)

ROBERTO M.J. LARA

Secretary of the University

and of the Board of Regents”

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I. AWARD OF CITATION TO FORMER FACULTY REGENT… (cont’d)

. . .

2. There being no objection to the motion duly made and seconded, the citation for Faculty

Regent Arinto was approved. President Concepcion then moved for a brief recess to

award the citation to Faculty Regent Arinto.

3. Upon resumption of the meeting, Regent Escudero moved that the response of former

Faculty Regent Arinto during the awarding of citation, while the meeting was in recess,

be made part of the Minutes of the meeting. Regent Farolan seconded the motion.

4. Regent Arinto’s response reads as follows:

“I would like to thank the faculty of the University of the Philippines System for

the privilege of serving as the representative of the faculty in the UP Board of

Regents in 2017 and 2018. I would like to express my gratitude to the UP

administration led by President Danilo Concepcion, and to you my fellow

Regents for your collegiality, your support, and your friendship. In the two (2)

years that I have spent in the Board, I have learned much about leadership and

unstinting service, prudence and fairness in governance and public service, and

the value of collective wisdom. Thank you. Mabuhay kayo at mabuhay ang UP

nating mahal!”

II. MATTERS ARISING FROM THE MINUTES OF PREVIOUS

MEETINGS

A. 1340th BOR Meeting, 3 December 2018

1. On MOAs between UP and various universities

1.1 As requested by the Board at the last meeting, a report on the status of

MOAs with various international linkages was submitted by the System

Office of International Linkages (UPS-OIL) to the members of the Board,

for their information.

2. On the procurement issue and unused funds of the UP project on

Engineering Faculty Training and Certification Program on

Technopreneurship funded by the Commission on Higher Education

2.1 A draft letter for the Commission en banc of CHED has been submitted by

the National Engineering Center on January 28, 2019.

2.2 President Concepcion said that the appeal will be sent to CHED.

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II. MATTERS ARISING FROM THE MINUTES … (cont’d) . . .

B. 1339th BOR Meeting, 9 November 2018

1. On the Memorandum of Agreement between the University of the

Philippines and Sanofi-Aventis Philippines, Inc.

1.1 President Concepcion said that a request was made by Regent Farolan to

discuss the Memorandum of Agreement between the University of the

Philippines and Sanofi-Aventis Philippines, Incorporated. It was not

included in the agenda pending Regent Farolan’s concrete proposal on the

matter.

1.2 Regent Farolan said that after reviewing the MOA and the circumstances

around it, it appears that the MOA was entered into as part of the delegated

authority to the Chancellor but the MOA itself was submitted to the Board

not for ratification, but only for a mere notification.

1.3 Regent Farolan requested either from the Office of the Vice President for

Legal Affairs (OVPLA) or from the leadership of UP Diliman from which

the MOA originated, a certification that Sanofi-Aventis Philippines has no

pending human rights and social justice issues. It serves as an assurance

that there was no violation of the previous BOR resolution that UP can only

enter into memoranda of agreement with entities whose human rights and

social justice background are without doubt.

1.4 Regent Jimenez inquired about the value of the certification by the OVPLA

if it is not the appropriate office to investigate human rights compliance of

entities with whom the University enters into MOAs. Regent Farolan then

amended his motion to direct the Office of the Chancellor to submit the

compliance report.

1.5 Regent Escudero inquired if it is the same company involved in the

dengvaxia probe conducted by the Senate. President Concepcion replied in

the affirmative. Regent Escudero then informed the Board that investigation

committee already came up with a report which, among others,

recommended a filing of cases against Sanofi, among others. There are also

pending criminal cases before the courts against it. At the very least, the

Chancellor concerned should be made aware of it.

1.6 President Concepcion said that an inquiry had been conducted regarding this

MOA and it was found out that this MOA had nothing to do with the

dengvaxia vaccine issue. It is just an agreement between UP and Sanofi-

Aventis for on-the-job training (OJT) of UP students. He agreed with the

view taken by Regent Farolan that if when Sanofi-Aventis Philippines is

eventually criminally charged in relation to the dengvaxia vaccine issue,

then UP may look into how it can dissociate itself from such an agreement.

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B. 1339th BOR Meeting, 9 November 2018 (cont’d)

1. On the Memorandum of Agreement … (cont’d)

. . .

1.7 Regent Jimenez expressed support for the intent of Regent Farolan.

However, he wanted to ensure that the decision of the Board will not set a

precedent that will require the Board to do due diligence on every partner

that UP enters into an agreement with. He cited the fact that almost all major

pharmaceutical companies face some kind of legal action in some part of

the world, and he is concerned that, to be consistent, the University may

now be compelled to investigate the international background of every

possible MOA partner. This may unnecessarily tie the hands of the

University from entering into international partnerships. He therefore

proposed to leave the matter to the President to come up with parameters on

how the University can dissociate itself from this MOA without affecting

other agreements the University has entered into.

1.8 Regent Laurel remarked that while he agreed with the points raised by

Regents Farolan and Jimenez, the fact is that the cases are still being heard

and that, by law, the defendant is presumed innocent until proven otherwise.

He therefore seconded the motion of Regent Jimenez that the Office of the

President look into the matter, and make a recommendation when a court

decision is reached, if and how UP should dissociate itself from the

company.

1.9 In response to the comments of his fellow Regents, Regent Farolan amended

his motion to reflect the words of Regent Jimenez. However, he pointed out

that the MOA was sent to the Board only for notification, as if the Board of

Regents was already committed to it without the benefit of actually

reviewing the same. It would have been imperative that the UP Diliman

Legal Office or the Chancellor included in the recommendation the

information that the Sanofi-Aventis Philippines, Incorporated is involved in

the dengvaxia issue. This could have protected the Board or provided it with

options to ensure that it is not simply ratifying memoranda of agreements

which might have national implications. Also, he said that there should

really be due diligence check on the social justice and human rights

background of the parties or entities with whom UP enters into agreements.

1.10 Chair De Vera clarified that the MOA is simply intended to put a legal

framework for students to do their OJT in Sanofi-Aventis Philippines, Inc.,

and that it does not involve any money of Sanofi going to UP. Neither does

it tie UP to a joint project with Sanofi. The parameters to be considered in

approving an OJT agreement is simply for the purpose of ensuring the safety

of students doing their OJT in a legitimate organization. He said he would

join the concern if it involves funds coming from Sanofi being given to the

University, or if it involves joint research projects that will be funded by

Sanofi.

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C. 1339th BOR Meeting, 9 November 2018 (cont’d)

1. On the Memorandum of Agreement … (cont’d)

. . .

1.11 Regent Jimenez reiterated his motion to leave this particular matter to the

President to determine the standards on this particular issue. Regent Laurel

seconded the motion.

1.12 Regent Farolan said that his concern about the engagement is it might

preclude UP faculty experts from engaging in any review in the future that

might involve the said company, as what happened with some faculty

experts associated with Zuellig or Sanofi who had to recuse themselves from

the investigation of the dengvaxia issue.

1.13 In light of the decision by the Board, President Concepcion moved that this

agenda item be removed from the agenda for next meeting. Regent Jimenez


Board Action: The Board delegated to the President the

authority to establish parameters on when

and how the University can dissociate itself

from agreements entered into by UP, in

cases where the MOA partner has social

justice/human rights issues.

C. 1336th BOR Meeting, 1 August 2018

1. On the review of tenure rules

1.1 This is not included in the agenda because the report has not yet been

submitted to the Office of the President. The deadline for the submission of

the report is before the end of academic year in June.

1.2 Chair De Vera recalled that his motion then was to suspend all actions on

tenure rules until the new rules are put into effect.

1.3 Being new to the Board, Regent Guillermo inquired whether faculty

organizations are involved in the review. President Concepcion replied that

the review committee is headed by the Vice President for Academic Affairs.

He confirmed that faculty organizations are involved in the review of the

tenure rules.

1.4 Regent Guillermo said that, from what he knew, no faculty organizations

have been consulted yet. Under the Collective Negotiation Agreement, any

new policies or changes in the policies of the University must be consulted

with the academic unions, such as All UP Academic Employees Union.

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C. 1336th BOR Meeting, 1 August 2018 (cont’d)

. . .

1. On the review of tenure rules (cont’d)

. . .

1.5 Chair De Vera assured Regent Guillermo that the review committee will

ensure that the faculty is consulted. The committee is still in the stage of

doing an inventory of the rules across CUs.

1.6 President Concepcion said that the concern of Regent Guillermo will be

communicated to the Vice President for Academic Affairs, to ensure that

consultations are held with the faculty unions.


A. GENERAL GOVERNANCE

1. Proposed separation of the Curriculum and Instruction function of the

Office of the Vice President for Academic Affairs (OVPAA) from its

Academic Assessment and Development (IAAD) function

1.1 President Concepcion said that the Vice President for Academic Affairs

proposed the separation of the Curriculum and Instruction function of her

office from its Academic Assessment and Development function. The

proposal has been favorably endorsed by the Executive Committee and the

President’s Advisory Council.

1.2 Chair De Vera inquired about the new policy direction of the University on

the accreditation system of public universities, now that there is a separate

unit that will serve as a liaison with accreditation bodies. He inquired if UP

can, as the national university, develop the framework of quality assurance

for accreditation of public universities aspiring to be national universities.

1.3 In response, Vice President Bautista said that the UP Academic Assessment

and Development System (UP AADS) has three components: 1) an Internal

Academic Assessment and Development System (iAADS+) with an

external review; 2) an external audit of the system itself to demonstrate

UP’s capacity to quality assure itself; and 3) organizational support to

ensure quality assurance.

1.4 The iAADS+ has both program self-assessment with external review and,

institutional self-assessment with external review at the CU level, which is

compulsory and periodic. Since UP is a member of the ASEAN University

Network (AUN), it will have to go through AUN’s program and institutional

assessments, but with external components.

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A. GENERAL GOVERNANCE . . .

1. Proposed separation of the Curriculum and Instruction… (cont’d)

. . .

1.5 Regent Escudero said that the Senate always takes the cue from the

Commission on Higher Education (CHED) when it comes to matters

involving state universities and colleges (SUCs). He said that the Senate

needs guidance and information on the best practices of other countries

regarding national universities (e.g., number of national universities per

country, types of national universities, etc.) but he does not want to craft a

law on the establishment of national universities because evaluations and

standards are continually changing. He does not want to bind the next

Congress because it will be difficult to amend the law afterwards. This will

just constitute part of what may be best practices for CHED and other

universities as well. Chair De Vera said that CHED will submit the data on

national universities to the House and Senate.

1.6 On the part of the House of Representatives, Regent Javier said that they

also submit to the wisdom of the CHED, since CHED has the implied power

regarding the standards of the SUCs and other universities.

1.7 Vice President Bautista shared that in Malaysia, there are universities which

are autonomous from the government but the recognition still comes from

government. A way for UP to sustain its autonomy is to show that it has an

internal system that is externally audited. It is the reason why the UP AADS

has a component of an external audit. Chair De Vera said that the difference

is that the national universities in Malaysia are still under the Ministry of

Education while in the Philippines, the national university is not under

CHED as provided under RA 8292. That is why UP must have its own

system in place.

1.8 Since accreditation and external assessment are two separate matters,

Regent Jimenez inquired whether the University can be accredited by

different accreditation bodies and be externally assessed by assessment

bodies other than the AUN.

1.9 Vice President Bautista said that the University gets accreditation from the

disciplines or professions that have accreditation programs. UP Manila went

through a PAASCU (Philippine Accrediting Association of Schools,

Colleges and Universities) accreditation because it was PAASCU that got

CHED’s recognition for medicine in the US. The UP Diliman College of

Engineering wants to be accredited by the Accreditation Board for

Engineering and Technology (ABET), or its equivalent in the country, for

the Washington Accord. The College of Architecture wants to be accredited

by the Canberra Accord.

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III. MATTERS APPROVED BY THE BOARD (cont’d)

A. GENERAL GOVERNANCE (cont’d)

1. Proposed separation of the Curriculum and Instruction … (cont’d)

. . .

1.10 In response to Regent Jimenez, Vice President Bautista said that while the

University is really not committed to the AUN, it cannot also be very

different from the other member countries. Chair De Vera agreed that the

incentives of going through the AUN are far higher than not joining because

it will facilitate mutual recognition of degrees and equivalencies to enable

UP professionals to practice across the ASEAN Region.

1.11 Regent Guillermo inquired if new plantilla items will be provided for this

new office. President Concepcion replied that new items will be requested

from DBM but in the meantime, faculty members will be designated on

additional assignment basis and contractuals will be hired for administrative

support. He said that creating two separate functions will be useless if they

are not supported by the required staff complement.

1.12 There being no objection to the motion duly made and seconded, the Board

approved the proposal.

Board Action: APPROVED

2. Appointment of the University Officials

2.1 The Board APPROVED the following appointments:

Appointment of Prof. ALYSSA PELEO-ALAMPAY (current Assistant

Vice President for Academic Affairs for Curriculum and Instruction) as

Assistant Vice President for Academic Affairs for Academic Assessment

and Development, effective 1 April 2019 to serve at the pleasure of the Vice

President for Academic Affairs

Appointment of Prof. PATRICIA B. ARINTO as Assistant Vice President

for Academic Affairs for Curriculum and Instruction, effective 1 April 2019

to serve at the pleasure of the Vice President for Academic Affairs

Re-appointment of Dr. AURORA ODETTE C. MENDOZA as Director

of the Office of Admissions, effective 1 March 2019 until 29 February 2020

Appointment of Prof. HUSSEIN SINSUAT LIDASAN as Dean, School

of Urban and Regional Planning, UP Diliman, effective 4 February 2019

until 3 February 2022

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III. MATTERS APPROVED BY THE BOARD (cont’d)

A. GENERAL GOVERNANCE (cont’d)

. . .

2. Appointment of the University Officials (cont’d)

. . .

Appointment of Asst. Prof. FRANCIS CARLOS B. DIAZ as Dean,

College of Human Kinetics, UP Diliman, effective 4 February 2019 until 3

February 2022

Appointment of Assoc. Prof. AMIHAN BONIFACIO-RAMOLETE as

Dean, College of Arts and Letters, UP Diliman, effective 1 June 2018 until

31 May 2021

Appointment of Prof. ARMINDA V. SANTIAGO as Dean, College of

Mass Communication, UP Diliman, effective 4 February 2019 until 3

February 2022

2.2 On the Deanship of the Asian Center

Board Action: DEFERRED, pending further interviews of the

candidates by the Search Committee.

2.4.1 The Board ordered the UP Diliman Chancellor to reconvene the

Search Committee on the Asian Center Deanship to conduct further

interviews of the candidates, particularly on matters raised by the

Board at the said meeting in relation to the candidates' merits and

fitness for the position.

B. ACADEMIC MATTERS

1. Proposal of UP Manila for the establishment of the PhD in Health Sciences

(By Publication)

1.1 President Concepcion informed the Board that the proposal has been approved

by the University Council of UP Manila. His moved for the approval of the

same by the Board of Regents.

1.2 The UP Manila Vice Chancellor for Academic Affairs, Prof. Nymia

Simbulan, was invited as resource person on the topic.

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III. MATTERS APPROVED BY THE BOARD (cont’d) . . .

B. ACADEMIC MATTERS (cont’d) . . .

1. Proposal of UP Manila… (cont’d)

. . .

1.3 Regent Guillermo inquired about the process for the dissertation and

publication requirements, particularly if the journal publisher and the

dissertation panel have differing opinions. He was wondering if that meant

that there would be two evaluations of the dissertation, one by the dissertation

panel with public defense, and the other by the journal publisher with peer-

review. Vice Chancellor Simbulan explained that there are two major

requirements under the PhD by Publication program. First is the dissertation,

public defense, and implementation, which would require that the dissertation

produce new knowledge or techniques resulting from the integration of at least

four (4) of the candidate’s previously published peer-reviewed journal

articles. The next part is the actual publication, or acceptance for publication

of the dissertation or a portion thereof.

1.4 VP Bautista then clarified that there is only one dissertation panel which

will assess the paper and the defense of the candidate. Thereafter, the paper,

or a portion of the same, needs to be published, or accepted for publication,

prior to graduation. Vice Chancellor Simbulan also clarified that “journal

publisher” means a section of the dissertation that was defended and

approved by the panel either has been accepted for publication or has been

published prior to graduation. Noting the confusion, Vice President Bautista

suggested calling it “journal publication” instead.

1.5 Vice Chancellor Simbulan said that the PhD by Publication program sets

very stringent requirements for admission. Vice President Bautista said that

the potential students are the academicians, and outstanding doctors who are

also publishing papers.

1.6 Regarding the concern of attracting students to the program, Vice President

Bautista said that the College of Medicine has many medical doctors who

are leading researchers in their field and are internationally recognized, but

do not have the time to go through a regular PhD program. Since they are

seasoned researchers, their outputs are expected to be of higher quality than

would be expected in a PhD by Research program.

1.7 Regent Jimenez asked about what the motivation would be for those who

want to get into the program. He also inquired about the kind of publication

to which students should submit their papers. On the first point, Vice

President Bautista said that students would already have a record of

accomplishment in research so they have to move beyond that and

synthesize what they have done by publishing at least four journal articles.

On the second point, the students may publish in local or foreign

publications but it should be a Scopus or Web of Science Index journals.

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. . .

1.8 Vice Chancellor Simbulan informed the Board that UP Manila has a Scopus

Index Journal, Acta Medica Philippina, which is published by the College

of Medicine. If a student is interested in the program, then he or she may

submit articles for publication in said journal where it will pass through a

screening body for evaluation.

1.9 In response to Regent Farolan regarding the format of the program and

whether it is adopted from another university, Vice Chancellor Simbulan

responded that there are similar programs already established in some

foreign universities. However, there are additional dimensions to the current

proposal because of the relatively stringent admission requirements, which

is similar to the Scientific Productivity System of the University, and the

One UP Professorial Chair and Faculty Grant Award in terms of criteria,

and the point system used when evaluating the applicants for admission.

1.10 In response to Regent Farolan regarding support for UP-based journals to

become Scopus Indexed journals, Vice President Bautista informed the

Board that they are moving towards indexing the same but part of the

problem is the irregular publishing of some UP journals.

1.11 Chair De Vera suggested making the admission requirements more open.

He cited Malaysia as an example where they do not require students to have

publications. They could at least consider those who were part of a research

project from which they could source their outputs for publication. He added

that the younger faculty may not be able to qualify due to the stringent

requirements. He also noted that the trend in international publications of

having multiple authors for published works.

1.12 Vice Chancellor Simbulan explained that the proposal has been presented

three times to the UP Manila University Council (UC), which already

resulted in the relaxation of the admission requirements For example, the

requirement that the faculty/applicant should be the principal or senior

author of the journal article has been removed. Instead, they will just require

a certification from the research team that the faculty has indeed made a

significant contribution to the publication.

1.13 Regent Guillermo recalled that the College of Science has a publication

requirement before the dissertation defense. He cited Germany as having

lenient entry requirements for admission but with very stringent process to

complete a PhD by Publication.

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. . .

1.14 Based on the initial review of the faculty, Vice Chancellor Simbulan said

that there are about thirty (30) faculty members who could potentially enroll

in the program, though they will still have to be evaluated before admission

to the program.

1.15 Chair De Vera said that they could approve the proposal now but he will

require UP Manila to report to the Board after they have accepted the first

batch of enrolees, to check the effects of the policies on attracting and

admitting students into the program. He reiterated his suggestion to relax

the entry requirements, but maintain the stringent requirements to complete

the program.

1.16 Regarding financial costs, they do not foresee this as a major concern since

the faculty will consist of experts from UP Manila and from other CUs. They

plan to maximize the visiting professor program of the University to recruit

faculty who will serve in the dissertation panels.

1.17 On the amount of tuition fee, they have set the rate at PhP 12,000 per unit,

which caters to the target clientele who are doctors, medical health

professionals, and veteran or seasoned researchers with national and

international stature.

1.18 Regent Farolan said that the tuition fee is quite expensive. He mentioned

that there are doctors of the Doctors to the Barrios program and other

doctors who may not be able to afford the tuition fee but have the

qualifications to apply to the program. He said that UP should consider

having options for them.

1.19 Chair De Vera advised not to use the target clientele as justification for

setting the tuition rate. Instead, they should highlight the fact that the total

cost of the academic component of the PhD by Publication program is

equivalent to the total cost of the same in other traditional PhD programs,

while having the advantage of the shorter length of time and number of units

needed to complete the academic component (12 units), compared to

traditional PhD programs.

1.20 Regent Jimenez asked about the ecology of support for the students admitted

to the program. Chair De Vera said that since it is a graduate level program,

if the student fails to complete the requirements, they will simply be kicked

out of the program.

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. . .

1.21 In response to Regent Farolan regarding fees charged to foreign students,

Vice Chancellor Simbulan said that tuition is the same but there are

additional fees for non-Filipino students. President Concepcion said that

they first have to attract students to enroll, then after the first batch, they

could review the tuition and other fees structure.

1.22 Regent Laurel said that they might have more foreigners than Filipino

students in the program because aside from the tuition fee, UP has an

excellent reputation in the field of Public Health.

1.23 Chair De Vera stated that there is a motion to approve the proposal with the

condition that after the first batch of students of the program, UP Manila

will report back to the Board to determine whether the policies adopted were

conducive to attract students into the program. Regent Jimenez seconded the

motion.

Board Action: APPROVED, with the instructions for

UP Manila to report to the BOR on the

status of the program after the first

batch of students have enrolled.

2. Appointment of Faculty and Researchers as UP Scientists, effective CY 2018-

2020

2.1 President Concepcion said that in accordance with existing rules, the UP

Scientific Productivity System Evaluation Committee chaired by the

National Academy of Science and Technology President Rhodora Azanza

has submitted a list of faculty and researchers who are recommended for

appointment as UP Scientists from 2018-2020. He moved for the approval

of appointment as UP Scientists of faculty members and researchers whose

names appear on the list.

2.2 Regent Farolan seconded the motion but inquired why there are no faculty

members from UP Cebu in the list of new applications, and none from UP

Cebu, UP Baguio, and UP Mindanao in the list for retention/promotion. He

asked if it is indicative of the status of the science programs in those

campuses, whether the programs are understaffed, or not being given the

proper guidance for growth.

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2. Appointment of Faculty and Researchers as UP Scientists… (cont’d)

. . .

2.3 Vice President Bautista clarified that the UP Scientific Productivity System

covers natural sciences, Engineering and Information and Communication

Technology, medical sciences, and social sciences, including applied social

sciences like Education. The Evaluation Committee uses the same criteria

of scientific publications in reputable scientific journals and books, peer

reviewed technological outputs, scientific and professional standing in the

international science community.

2.4 President Concepcion said that based on the list, it appears that no one from

UP Cebu applied. He instructed Vice President Bautista to find out why no

one from UP Cebu applied for appointment as a UP Scientist.

2.5 In response to Regent Guillermo’s query on the parallel award for UP artists,

Vice President Bautista replied that the work of the evaluation committee

for the UP Artist Productivity System is almost done and will be ready by

the next Board meeting but the effectivity will be in January 2019.


3. Proposed Institution of the Associate in Arts Program, UP Diliman

3.1 Dean Amihan Bonifacio-Ramolete of the College of Arts and Letters, and

Dean La Verne Dela Peña of the College of Music presented to the Board

the proposed institution of the Associate in Arts Program of UP Diliman.

3.2 President Concepcion recalled that there used to be an Associate in Arts

program in UP. Vice President Bautista said that the re-institution of the

Associate in Arts is congruent with the Philippine Qualifications

Framework (PQF).

3.3 Dean Ramolete said that the proposed program will replace the existing

Certificate and Diploma programs (e.g., Certificate in Theater Arts,

Certificate in Fine Arts, Sertipiko sa Malikhaing Pagsulat, Diploma in

Music, and Certificate in Music). With the implementation of the K-12

program, some of the courses taught in the said programs are already taught

in Grades 11 and 12. Thus, they are proposing to reinstitute the Associate in

Arts program, a two-year ladderized and pre-baccalaureate program. She

said that the Arts and Humanities Cluster have reached an agreement to

standardize the number of units for General Education (GE) courses, core

courses, and major courses. However, the unit offering the degree will still

be able to add other particular courses.

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3. Proposed Institution of the Associate in Arts Program … (cont’d)

. . .

3.4 Noting that many of the courses are already taught in K-12, Regent Jimenez

inquired about the purpose for instituting the program. Dean Ramolete said

that the Associate in Arts program requires a higher level of mastery which

is why it cannot be fully covered by the K-12 program. Vice President

Bautista added that one of the reasons why they are proposing this program

is to rationalize the system in the University.

3.5 President Concepcion added that the courses for the first two years are

taught under the K-12 program, then the succeeding two years will be taught

at the college level. Since the program is ladderized, the student has the

option to enroll in the baccalaureate program for another two years.

3.6 Regent Jimenez said he is concerned about faculty members losing

workloads because some of their courses are already being taught in K-12.

He recalled that a similar concern was brought up during the discussions on

the GE issue. President Concepcion and VP Bautista assured Regent

Jimenez that no faculty member will lose his/her job in this regard. Those

who used to teach courses in the program that are now being taught in K-12

will handle other college courses.

3.7 Regarding admission, Dean Ramolete said that students need to pass a talent

test to get into the program.

3.8 Regent Farolan suggested naming it as “Associate Degree in Arts” to avoid

confusion. He also asked if offering the two-year program will be in conflict

with the jurisdiction of the Technical Education and Skills Development

Authority (TESDA). He noted that the proposed program is more on

practice and technical knowledge. Dean Ramolete said that the program

contains both theory and practice courses.

3.9 VP Bautista explained that Philippine College Education Framework

considers a certificate as Level 1 to 4. Level 5 is an interface between

TESDA and CHED. Under Level 5, TESDA can offer associate degrees

though they have no existing programs as of yet, while higher education

institutions may also offer the same. Thus, there is no jurisdictional issue

here as this falls within the interface The Ladderized Education Law

provides for higher education and technical education to interface, and that

is manifested in Level 5.

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3. Proposed Institution of the Associate in Arts Program … (cont’d)

. . .

3.10 Regent Farolan asked if they could factor in work experience and consider

crediting certain number of units for the same. He said that this will help

especially the working students who would want to earn an Associate

degree. Vice President Bautista said that the equivalences will have to be

worked out as a requirement of the qualifications framework. Dean

Ramolete added that the students would still need to take the introductory

courses of the program.

3.11 In response to President Concepcion whether there are other universities

offering the program, Vice President Bautista said that there are foreign

universities offering the same, but none yet locally.

3.12 Regent Guillermo asked Dean Dela Peña if they also plan to change the

number of units of the Certificate in Music and Diploma in Music. Dean

Dela Peña responded that the Bachelor of Music program was already

reduced from five years to four years. The next step is to work on the pre-

baccalaureate programs but they are opting to change it in favor of the two-

year Associate in Arts program to harmonize with the Arts cluster.

3.13 In response to Regent Farolan regarding nomenclature, Dean Dela Peña said

that “Associate in Arts” is internationally recognized.

3.14 Chair De Vera inquired if the program will be implemented in all colleges.

Dean Ramolete replied in the affirmative and that they hope to offer it

starting First Semester of AY 2019. Chair De Vera said that he supports the

proposal but they should start working on harmonizing across all colleges

to standardize the classification under the PQF.

3.15 There being no objections, the Board approved the institution of the

Associate in Arts Program, UP Diliman


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4. Proposed Technology Incubation Core Facilities (TICF) at the Institute of

Chemistry, College of Science, UP Diliman

4.1 The Director of the Institute of Chemistry, Dr. Christine Hernandez, explained

that the Technology Incubation Core Facility (TICF) is intended to

consolidate the sophisticated equipment and specialized laboratories of the

Institute of Chemistry, and structure it in such a manner that it can offer

services to institutions and industries outside the University. This could

generate additional income for the Institute for repair and maintenance and for

hiring additional research personnel. Once the TICF is approved by the

Board, the Institute of Chemistry plans to do a road show or a marketing plan

to promote it to other institutions.

4.1 Since incubation means developing something new, Regent Jimenez inquired

whether the TICF would include development of new technology or processes

that could be used by the industry and other institutions like testing of

materials or actual start-ups and businesses with corresponding patents.

4.2 Director Hernandez confirmed that the TICF was conceptualized to work and

collaborate with different institutions to move the research projects of the

Institute of Chemistry to a higher level. Currently, the Institute has a

bioassays facility to test in-vivo and in-vitro samples, a mass spectrometry

facility to look at structures, a materials science laboratory, and a

computational laboratory. It also has a microscope that could measure at the

nano-scale, as well as faculty members who work on nanotechnology.

4.3 Regent Farolan noted that the primary reason for the establishment of the

TICF is to avoid the deterioration of equipment, and not really to promote the

interface of business and research and technology. He also noted that the

proposed name creates an impression that it covers everything on technology.

He therefore inquired whether the Institute of Chemistry is ready to have its

own technology incubation core facility, and whether it covers everything

about technology and making it profitable.

4.4 Vice President Bautista remarked that said that the Institute of Chemistry is

doing analysis for the industry but not in a concerted way. What the Institute

is trying to achieve with the TICF is the consolidation of its present activities

and services under one unit and establish a legal personality.

4.5 Regent Fulvadora inquired if there would be personnel who may be displaced

or transferred from other units in the process. Director Hernandez replied in

the negative. In fact, the TICF could generate more employment

opportunities.

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4. Proposed Technology Incubation Core Facilities (TICF) … (cont’d)

. . .

4.6 Regent Farolan noticed that one of the objectives of the proposed TICF is to

improve access and training of graduate students. He proposed to change

“graduate students” to just “students” in general because he believes that the

University should treat the undergraduate students maturely and allow them

full access to all the facilities of the Institute of Chemistry. Director

Hernandez noted the proposition.

4.7 There being no objection to the motion duly made and seconded, the creation

of the Technology Incubation Core Facilities at the Institute of Chemistry,

College of Science, UP Diliman was approved.


5. Request for Waiver of the Two-Year Residence Rule Immediately Prior to

Graduation (with honors) in favor of

5.1 Vice President Bautista explained that the request has gone through the usual

process of UP Diliman. The University Council Committee on University

Council Committee on Student Admissions, Progress, and Graduation (UC-

CSAPG) was able to validate that the student went through depression and

recommended that the waiver of the 2-year residency rule prior to graduation

be waived in favor of the student who is graduating with honors.

5.2 President Concepcion moved for the approval of the request for waiver of the

2-year residency rule for graduation with honors in favor of

Regent Farolan seconded the motion.


6. Request for Waiver of the One-Year Residence Rule Immediately Prior to

Graduation in favor of

6.1 Vice President Bautista said that the University Council Committee on Student

Admissions, Progress, and Graduation (UC-CSAPG) was able to validate that the

student went through depression and that he needed to graduate because he is the

breadwinner of his family. The Committee has recommended him for graduation

and requested that the 1-year residence rule immediately prior to graduation be

waived in favor of for economic reasons.

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6. Request for Waiver of the One-Year Residence Rule . . .

6.2 President Concepcion explained that the University requires that students enroll

for residence prior to graduation before they are allowed to graduate. However,

this student is requesting that he not be required to enroll just for residence on the

ground that he is the breadwinner of the family. President Concepcion moved for

the approval of the request. Regent Farolan seconded the motion.

6.3 Regent Farolan remembered an article featured in the Philippine Daily Inquirer’s

Young Blood column that a certain student got dismissed or was not able to get

his/her degree due to some MRR (maximum residency requirement) issues. He

said that the University has to be more sensitive to those things and to look into

this system where students are placed in situations which could have

consequences that will affect their future. He recommended that the Office of the

Vice President for Academic Affairs look into this issue.


C. FISCAL MATTERS 1

1. Proposal of the College of Social Work and Community Development

(CSWCD), UP Diliman to Increase the Tuition Fee for the Graduate

Programs from PhP300/unit to PhP500/unit

1.1 President Concepcion said that the College of Social Work and

Development (CSWCD) charges the lowest graduate tuition rates among

colleges in the University, while the Virata School of Business charges

the highest.

1.2 Regent Laurel inquired whether these graduate tuition rates could be

standardized across the system. Chair De Vera replied that the power to

fix the rates is with the colleges because the rates depend on the

particularities of the clientele or the target market of their programs.

Colleges have different target markets and the money collected from

tuition in the graduate programs stays with the college. It does not go to

the UP System or to the CU.

1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government accounting

and auditing laws, rules and regulations.

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C. FISCAL MATTERS (cont’d) . . .

1. Proposal of the College of Social Work and Community … (cont’d)

. . .

1.3 Regent Taroma reiterated her position that education is a right, even for

graduate students. She said that the 67% increase in tuition is still high for

the students of CSWCD. Based on the submitted report, less than half of

the total affected graduate students were consulted (42.47%) and of this

number, 45% are not in favor of the increase. Therefore, she said that the

proposal technically fell short of a consultation because the number

consulted was not even half of the total number of affected students.

1.4 Regent Taroma also noted that the reason for the tuition fee increase is to

augment the MOOE and improve the facilities of the College. It seemed

that having quality education falls on the shoulders of the students.

President Concepcion said that big portion of the tuition of graduate

students go to the honorarium of the faculty adviser and members of the

thesis/comprehensive exam panel.

1.5 Regent Fulvadora recalled that graduate tuition fee increment has certain

uses and percentages specified by University rules. In the case of

CSWCD, the proposed utilization of the increment is placed under

MOOE, which is too general.

1.6 Chair De Vera proposed that it should be a policy of the Board that

subsequent proposals for tuition fee increment should include a financial

statement from the proponent unit stating the proposed utilization, number

of students, and the current collections and expenses of the unit, among

others, in order to guide the Board in its decision.

1.7 Vice President Bautista informed the Board that this proposal went

through several discussions at different levels in the University. There was

much pressure for CSWCD to increase the tuition to a higher amount in

order to fall within a uniform range of tuition fee for graduate level, but

they stood pat on their principle that they will not increase beyond what

they need to maintain the College.

1.8 Regent Jimenez agreed with the proposition of the Chair. However, given

the input from Vice President Bautista, he does not mind approving the

proposed tuition increase now even without the financial statement

mentioned by the Chair since the amount of increase is relatively small

that may even be justified just by inflation.

________________________ 1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government accounting


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C. FISCAL MATTERS1 (cont’d)

1. Proposal of the College of Social Work and Community … (cont’d)

. . .

1.9 Chair De Vera said that there is an existing motion of the Student Regent

to defer action on the matter pending consultation with the students. He

amended the motion to include that any proposal for tuition fee increase

should be justified by a financial statement of the College to the Board on

where the money would go and why is there a need for an increase.

1.10 Vice President Yunque attested that consultations with the students were

undertaken for this particular purpose. It appeared that students prefer

lesser tuition fee increase based on their personal capacity to pay. A lot of

them are social workers, that is why this was proposed not to go beyond

P500.

1.11 Chair De Vera said that the College should show proof to the Board that

actual consultation with the students was undertaken, with the names and

numbers and percentages, and to justify the increase in terms of the

financial situation of the college.

1.12 Upon motion duly made and seconded, without objections being noted,

the Board deferred its action on the proposed graduate tuition fee increase.

1.13 Regent Taroma manifested that in 2017, 89% of the CSWCD graduate

students are employed and of these, 30% work in non-government

organizations. While it may be true that the P200 tuition increase is

relatively small coming from the perspective of inflation, she reminded

the Board that based on their profiles, the target students also do not earn

that much to be able to afford the increase, At any rate, she will consult

with the graduate representatives of the CSWCD Student Council first

regarding the matter.

1.14 Chair De Vera said that it should be made clear to the students where the

increase in tuition fee would go. The College should be able to show that

the tuition increase is primarily for the benefit of the students. In response

to Regent Farolan, Chair De Vera confirmed that the Dean of the College

should be present at the next Board meeting.

Board Action: DEFERRED



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. . .

2. Memorandum of Agreement among the University of the Philippines, the

Commission on Higher Education (CHED), and the Department of Health

(DOH) for the cash grant to medical students studying in any of the eight

(8) identified state universities and colleges in the amount of

PhP250,000,000.00

2.1 Since the proposed national budget is still with the bicameral conference

committee, Chair De Vera requested Senator Escudero to make

representations to amend the language in the CHED budget on the P250

Million cash grant for medical students enrolled in eight state universities

and colleges, from “tuition” to “financial assistance”. This will give some

flexibility and discretion in the IRR to cover tuition, miscellaneous, and

books. Since the cash grant for medical students only covers the tuition,

and there is the additional requirement of return service, many medical

students are opting out of this program because tuition fees of some SUCs

like the West Visayas State University are relatively low. They would

rather pay tuition than render return service.

2.2 In addition to this, the Department of Health (DOH) has just launched a

financial assistance program that covers tuition, miscellaneous fees, and

book allowance and many medical students are applying to avail of that

program. Hence, the utilization rate of the P250 Million cash grant is low.

2.3 On the issue of delays in the release of allowances to CHED scholars,

Chair De Vera said that, when he came in, about 3,400 scholars had unpaid

allowances. But he said that most of them have already been paid, save

for 120 scholars who have problems with their contracts.

2.4 In response to Regent Jimenez if UP has privity on the matter, Chair De

Vera replied in the negative but wished that the scholarship coordinator of

UP would be more aggressive in helping CHED go through each and every

scholar and advise what needs to be done, rather than the scholars going

to CHED one after the other. CHED can appoint a person to coordinate

exclusively with the coordinator of UP.

2.5 Another problem with UP is that it has many coordinators scattered in

different campuses. Chair De Vera proposed that the Board instruct the

Vice President for Academic Affairs to take a more aggressive position to

monitor CHED scholarships and bring to his attention any problem or

concerns.



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. . .

2. Memorandum of Agreement … (cont’d)

. . .

2.6 Chair De Vera thanked Regent Senator Escudero for the medical

scholarships.

2.7 There being no objections to the motion duly made and seconded, the

Board approved the memorandum of agreement for the cash grant of

medical students, with instructions for UP Manila College of Medicine to

submit reimbursement claims at the soonest possible time.

Board Action: APPROVED, with the instructions

for UP Manila College of Medicine

to submit reimbursement claims at

the soonest possible time.

3. Reprogramming of UP System Administration’s Unexpended Balances of

Prior Years’ Obligations in the amount of Seventy Million Pesos (PhP

70,000,000.00)


4. Reprogramming of UP Manila’s Unexpended Balances of Prior Years’

Obligations from the General Fund in the amount of Sixty Nine Million

Pesos (PhP69,000,000.00)


_________________ 1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government accounting


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. . .

5. Reprogramming of UP Baguio’s CY 2018 Savings on Personal Services

from the General Fund with Unexpended Obligations amounting to Forty

Eight Million Four Hundred Sixty Thousand Nine Hundred Fifteen Pesos

and 33/100 (PhP48,460,915.33)

5.1 Chair De Vera inquired why UP Baguio has savings on personal services.

Vice President Florendo replied that savings on personal services are

realized through “slacks” in plantilla items. For example, when an item

for a Professor 10 position is occupied by a faculty with a Professor 1 rank,

then the difference in the salaries is called a slack which becomes savings

for the University.

5.2 In response to Regent Laurel’s query, Vice President Florendo explained

that the Department of Budget and Management is aware of the slacks in

plantilla items, but is giving a chance for the faculty to be promoted upon

meeting the required qualifications.

5.3 Chair De Vera informed the Board that other state universities and

colleges have no “slack” items because the promotion of their faculty is

governed by DBM circulars and they get promoted only when money is

available.


D. ADMINISTRATIVE MATTERS 2

1. Promotion of Dr. Eva Maria C. Cutiongco-De La Paz of the National

Institutes of Health (NIH), UP Manila from Research Professor 7 (SG 28-7)

to Research Professor 10 (SG 29-1), effective 26 September 2018 due to her

selection as the 2018 Dangal ng Bayan Awardee, a recognition granted by the

Civil Service Commission (CSC). The award entitles Dr. Cutiongco-De La

Paz to an automatic promotion to the next higher position.

1In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government accounting

and auditing laws, rules and regulations. 2These appointments have gone through the standard University peer review process from the Department to the College, the Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or about the fairness of the

recommendations, the papers were returned to the unit concerned for review and recommendation.

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D. ADMINISTRATIVE MATTERS 2 (cont’d)

1. Promotion of Dr. Eva Maria C. Cutiongco-De La Paz … (cont’d)

1.1 President Concepcion moved for the approval of the promotion of Dr. Eva

Maria Cutiongco-De La Paz of the National Institutes of Health, UP Manila

from Research Professor 7 (SG 28-7) to Research Professor 10 (SG 29-1),

effective 26 September 2018. He said that it is actually an automatic

promotion due to her selection as the 2018 Dangal ng Bayan Awardee, a

recognition awarded by the Civil Service Commission.

1.2 Regent Jimenez noticed that the promotion in rank is three (3) steps but the

salary grade is only one (1) step. Chair De Vera explained that the

promotion should really be from SG-28 to SG-29, but because the equivalent

salary grade of Research Professor 8 and 9 is still SG-28 and varies only in

step increment, the recommendation is that of Research Professor 10 which

is equivalent to SG-29.

1.3 There being no objections to the motion duly made and seconded, the Board

approved the promotion of Dr. Cutiongco-De La Paz to Research Professor

10.


2. Promotion of Dr. Miriam Joy C. Calaguas from Associate Professor 7 (PT)

to Professor 2 (PT), based on the “Guidelines for the Merit Promotion of

faculty members who are Eligible to Cross-Rank and are Due for

Compulsory Retirement” (1260th BOR Meeting, 24 September 2010)

2.1 President Concepcion explained that there is a BOR policy that faculty

members who are due for compulsory retirement may be eligible for cross-

rank promotion (e.g. from Associate Professor to full Professor) based on

merit.

2.2 In response to the question of Regent Jimenez as to why the operationalization

of the said policy has to go up to the Board, Chair De Vera said it is because

all promotions are within the powers of the Board.


approved the promotion of Dr. Calaguas to Professor 2.


____________________ 2 These appointments have gone through the standard University peer review process from the Department to the College, the Constituent

Universities concerned, and the University System. In cases where there was doubt about the process followed or about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendation.

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D. ADMINISTRATIVE MATTERS2 (cont’d)

. . .

3. Request for Temporary Waiver of Faculty Tenure Rules in favor of the

following:

UP Diliman

ANGELA D. CARREON, Assistant Professor 1, UP Diliman Extension Program

in Pampanga, effective 1 August 2018 until 31 December 2018

IVAN ANTHONY S. HENARES, Assistant Professor 1, Asian Institute of

Tourism, effective 1 January 2019 until 31 December 2019

EVELYN S. LORENZO, Assistant Professor 1, School of Urban and Regional

Planning, effective 1 January 2019 until 31 December 2019

MA. PRINCESS JILL V. MENESES, Assistant Professor 1, College of Home

Economics, effective 1 August 2018 until 31 July 2019

RYAN P. OLIVA, Assistant Professor 1, College of Law, effective 1 August 2018

until 31 July 2019

JOWIMA A. REYES, Assistant Professor 3, College of Social Work and

Community Development, effective 1 January 2019 until 31 July 2019

UP Los Baños

KAREN-CHRISTIAN C. AGNO, Assistant Professor 1, College of Engineering

and Agro-Industrial Technology, effective 1 January 2019 until 31

December 2019

RODOLFO A. AGUIRRE, Assistant Professor 1, College of Engineering and

Agro-Industrial Technology, effective 1 January 2019 until 31 December

2019

JUAN MIGUEL J. BAWAGAN III, Assistant Professor 2, College of Arts and

Sciences, effective 1 January 2019 until 31 December 2019

ANGELLA MELISSA A. CARLOS, Assistant Professor 5, College of Arts and


JACQUELINE T. CUANSING, Assistant Professor 1, College of Arts and


ELVIN D. DULCE, Assistant Professor 1, College of Engineering and Agro-

Industrial Technology, effective 1 January 2019 until 31 December 2019

JANICE S. GARCIA, Associate Professor 1, School of Environmental Science

and Management, effective 1 January 2019 until 31 December 2019

BRYAN REY R. OLIVEROS, Assistant Professor 1, College of Agriculture and

Food Science, effective 1 January 2019 until 31 December 2019

________________________ 2

These appointments have gone through the standard University peer review process from the Department to the College, the Constituent


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. . .

1. Request for Temporary Waiver of Faculty Tenure Rules … (cont’d)

. . .

UP Los Baños (cont’d)

. . .

LESTER P. ORDAN, Assistant Professor 3, College of Development

Communication, effective 1 August 2018 until 31 July 2019

GLADYS P. NALANGAN, Assistant Professor 1, College of Arts and Sciences,

effective 1 January 2019 until 31 December 2019

APRIL SHAYNE L. SULABO, Assistant Professor 6, College of Agriculture and

Food Science, effective 1 January 2019 until 31 December 2019

UP Manila

MARIA EPIFANIA V. COLLANTES, Associate Professor 3 (Part Time),

College of Medicine, effective 1 October 2018 until 31 July 2019

JOSE JOVEN V. CRUZ, Associate Professor 4 (Part Time), College of Medicine,

effective 1 January 2019 until 31 July 2019

GENE A. NISPEROS, Assistant Professor 4, College of Medicine, effective 12

October 2018 until 31 July 2019

UP Baguio

SHEKINAH DORELLE P. QUERI, Assistant Professor 1, College of Arts and

Communication, effective 1 January 2019 until 31 December 2019


________________________ 2



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. . .

2. Appointment of Faculty: Transfer to Permanent Status

UP Diliman

JOHNROB Y. BANTANG, Associate Professor 3, College of Science, effective

4 February 2019

ARTHUR A. GONZALES III, Assistant Professor 5, College of Engineering,

effective 4 February 2019

JOYCE A. IBANA, Associate Professor 3, College of Science, effective 4

February 2019

JILL Z. MANAPAT, Assistant Professor 1, College of Engineering, effective 4

February 2019

IMEE S. MARTINEZ, Associate Professor 3, College of Science, effective 4

February 2019

DENISE NOELLE R. MIRANO-BASCOS, Associate Professor 3, College of

Science, effective 4 February 2019

NOELYNNA T. RAMOS, Assistant Professor 7, College of Science, effective 4

February 2019

YHNA THERESE P. SANTOS, Assistant Professor 1, School of Library and

Information Studies, effective 4 February 2019

DJOAN KATE T. TUNGPALAN, Assistant Professor 6, College of Engineering,


UP Los Baños

PERLA Y. BEJERANO, Assistant Professor 1, College of Arts and Sciences,


KESHIA N. TINGSON, Assistant Professor 1, College of Forestry and Natural

Resources, effective 4 February 2019

ROSELYN F. PAELMO, Assistant Professor 4, College of Agriculture and Food

Science, effective 4 February 2019

UP Manila

BETTINA D. EVIO, Assistant Professor 4, College of Nursing, effective 4

February 2019

REGINALD S. VALLEJOS, Assistant Professor 1, College of Arts and Sciences,


________________________ 2



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. . .

2. Appointment of Faculty: Transfer to Permanent Status

. . .

UP Visayas

RODRIGO V. DEJETO, Assistant Professor 2, UP Tacloban College, effective 4

February 2019


3. Transfer from Part-time to Full Time Status of Prof. JOSE M. CARNATE,

JR., Professor 3, College of Medicine, effective 4 February 2019


4. Original Appointment (temporary without item) of Prof. ALEXANDER T.

YOUNG as Research Professor 4 (SG 27-1), Philippine Genome Center,

effective 5 November 2018 until 31 July 2019


IV. MATTERS CONFIRMED BY THE BOARD

The Board CONFIRMED the following matters:

1. Ad Interim appointments of the following UP System officials:

a. Prof. ELENA E. PERNIA as Vice President for Public Affairs, Office of the

Vice President for Public Affairs, UP System, effective 16 January 2019 to

serve at the pleasure of the President

b. Asst. Prof. MARIA ANGELICA D. ABAD-BILAN as Assistant Vice

President for Public Affairs, Office of the Vice President for Public Affairs, UP

System, effective 16 January 2019 to serve at the pleasure of the Vice President

for Public Affairs

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IV. MATTERS CONFIRMED BY THE BOARD (cont’d)

The Board CONFIRMED the following matters: (cont’d)

. . .

1. Ad Interim appointments of the following UP System officials:

. . .

c. Atty. FIDES C. CORDERO-TAN as Executive Director, University of the

Philippines Bonifacio Global City, UP System, effective 1 January 2019 until

31 December 2019.

2. Approval by the UP President of the graduation of students of UP Diliman for

the degree of Bachelor of Science in Mechanical Engineering as of the end of the

1st Semester AY2018-2019 (by virtue of the authority granted by the Board at its

1048th meeting held on 26 March 1992)

3. Matters Approved by the Board by Referendum:

On 20 December 2018:

a. Proposal of Senator Regent Francis Escudero: Creation and Organization

of the University Volunteer Auxiliary Corps (UVAC);

b. Proposed Organizational Structure of the UP Resilience Institute;

c. Amendment to the 21 February 2017 Memorandum of Agreement for the

Donation of Epsilon Chi Infrastructure and Facilities; and,

On 21 January 2019:

a. Proposal for the CHED Institutional Development and Innovation Grant:

Development of Innovative Graduate Programs for the University of the

Philippines - College of Medicine Manila to Enhance Capacity to Produce

High-Impact Physician-Scientists.

On 30 January 2019:

a. Deed of Donation and Acceptance between the University of the Philippines

Diliman and Apex Mining Co., Inc. for a donation of two (2) brand new

electronic tricycles valued at PhP840,000.00

a.1 Regent Laurel noticed that the total amount of e-tricycles is quite high.

President Concepcion said that donors will only gain advantage from the

value of the donation if they apply for the tax privilege. However, the

valuation of donation is subject to confirmation by the Commission on

Audit.

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IV. MATTERS CONFIRMED BY THE BOARD (cont’d)

The Board CONFIRMED the following matters: (cont’d)

. . .

3. Matters Approved by the Board by Referendum: (cont’d)

. . .

On 30 January 2019: (cont’d)

. . .

a. Deed of Donation and Acceptance … (cont’d0

. . .

a.2 Regent Taroma registered her concern that, while there are only (2) e-

tricycles yet for now, its presence might pose a potential threat to PUJ

drivers inside the campus because of a pending e-jeepney proposal.

President Concepcion clarified that the e-tricycles are not for public

passengers but to transport students availing of the 24/7 Study Nook

Program of the College of Science.

a.3 Upon motion duly made and seconded, and there being no objections, the

Board confirmed the Deed of Donation and Acceptance between UP and

Apex Mining Co., Inc. for e-tricycles.

V. MATTERS FOR INFORMATION OF THE BOARD

The Board NOTED the following matters transmitted via email to all Regents on

25 January 2019 and 31 January 2019 (Memo No.OSU2019-07-01, Memo No.OSU2019-

07-02)

A. ACADEMIC MATTERS

1. UP Diliman Academic Calendar A.Y. 2019-2020

2. Report of the Office of International Linkages (OIL) on the Status of UP’s

International Linkages-Agreements

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V. MATTERS FOR INFORMATION OF THE BOARD (cont’d) . . .

B. CONTRACTS/AGREEMENTS

The following agreements are compliant with standard and applicable University processes involving

the Constituent Universities (CUs) concerned and the University System. They fall under the delegated

approving authority of the President, subject to information of the Board on matters not exceeding P150

Million Pesos (1312th BOR Meeting, 29 October 2015).

UP System

1. Implementing Agreement between the University of the Philippines and Manila

Water Company, Inc.

2. Memorandum of Understanding between the University of the Philippines and the

Government Procurement Policy Board Technical Support Office (GPPB-TSO)

UP Diliman

1. Memorandum of Agreement among the University of the Philippines Diliman, the

Department of Foreign Affairs (DFA), and the Philippine Society of International

Law (PSIL) for the conduct of National Conference on International Law

Implementing unit: UP College of Law

2. Memorandum of Agreement among the University of the Philippines Diliman and

the Korea International Cooperation Agency/Korea Overseas Volunteers

(KOICA/KOV), and the Philippine National Volunteer Service Coordinating

Agency for the development of Korean language and language learning materials

Implementing unit: College of Arts and Letters

3. Memorandum of Agreement between the University of the Philippines Diliman and

Shin Han University (SHU), South Korea providing for student exchange

agreement

Implementing unit: Asian Institute of Tourism

4. Agreement for Academic Exchange and Cooperation between the University of the

Philippines Diliman and Technische Universitat Dortmund, Germany providing for

academic agreement

Implementing unit: School of Urban and Regional Planning

5. Amended and Restated Memorandum of Agreement between the University of the

Philippines Diliman and SBJ Marikina Shoe Exchange Expo Corp. (MSE) providing for

scholarship program

Implementing unit: Office of Scholarship and Student Services

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V. MATTERS FOR INFORMATION OF THE BOARD (cont’d)

. . .

B. CONTRACTS/AGREEMENTS (cont’d)

. . .

UP Diliman (cont’d)

. . .

6. Amendatory Agreement between the University of the Philippines Diliman and Jose Jesus

M. Disini, Jr. (Author) providing for research work on data privacy

Implementing unit: UP College of Law

7. Collaborative Research Agreement among the University of the Philippines Diliman,

Southern Cross University (SCU), New South Wales, Australia and the Marine

Environment and Resources Foundation, Inc. (MERF) for the restoration of damaged coral

reefs using mass coral larval reseeding

Implementing unit: Marine Science Institute

8. Memorandum of Understanding between the University of the Philippines Diliman and

Universiti Teknologi Mara (UiTM), Malaysia providing for academic cooperation

Implementing unit: Institute of Chemistry, College of Science


Busan University of Foreign Studies (BUFS), South Korea providing for academic

cooperation


10. Renewal and Supplement to the Memorandum of Agreement signed on 12 April 1996

(Ninth renewal) between University of the Philippines Diliman and Fundacion Fernando

Rielo, Spain providing for Support and enhancement of the Spanish studies program


11. Memorandum of Acceptance of Cross-Enrollees between the University of the Philippines

Diliman and Busan University of Foreign Studies (BUFS), South Korea for acceptance of

cross-enrollees


12. Deed of Donation and Acceptance between the University of the Philippines Diliman and

Pacific Paint (Boysen) Philippines, Inc.

13. Amended Contract for Janitorial Services (South Sector) between the University of the

Philippines Diliman and PHILCARE Manpower Services providing for janitorial services

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. . .


. . .


. . .

14. Memorandum of Agreement between the University of the Philippines Diliman and the

Bases Conversion and Development Authority (BCDA) providing for New Clark City

Geospatial Data Project

15. Service Agreement between the University of the Philippines Diliman and Bureau of the

Treasury providing for capacity-building and in-house training program

Implementing unit: UP Law Center

16. Memorandum of Agreement and Deed of Donation and Acceptance between the University

of the Philippines Diliman and University of Antwerp, Belgium providing for digitization

of rare periodicals and training in digital Humanities

17. Supplemental Contract for Janitorial Services (North Sector) between the University of the

Philippines Diliman and PHILCARE Manpower Services providing for janitorial services


Department of Science and technology (DOST) providing for training courses on policy

analysis and development, and strategic planning


National Taipei University of Technology (NTUT-DE), Taiwan providing for academic

cooperation

Implementing unit: College of Social Sciences and Philosophy

20. Memorandum of Understanding between the University of the Philippines Diliman and the

Spanish Agency for International Cooperation and Development (AECID) providing for

subsidies and assistance to Lectureships of Spanish from the Ministry of Foreign Affairs

and Cooperation (MAEC)



Regional Human Rights Commission (RHRC) providing for ladderized investigator

training and certification; case build-up and trial advocacy training; and training on the

human rights-based approach (hrba)

Implementing unit: College of Law

22. Deed of Donation between the University of the Philippines Diliman and the Human Rights

Victim’s Claims Board (HRVCB)

Beneficiary unit: School of Labor and Industrial Relations

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. . .


. . .


. . .

23. Contract of Lease between the University of the Philippines Diliman and Landbank of the

Philippines

24. Agreements for implementation of the Institute for Small Scale Industries, providing for

various training programs/courses:

a. Memorandum of Agreement between the University of the Philippines Diliman and

the Department of Trade and Industry-Region VI (DTI Region VI)

b. Memorandum of Agreement between the University of the Philippines Diliman and

the Department of Trade and Industry – Region XI (DTI-XI)

c. Memorandum of Agreement between the University of the Philippines Diliman and

the Department of Trade and Industry – Region XI (DTI-XI)

25. Agreements for implementation of the College of Engineering, providing for various

training/internship programs:


Analog Devices Gen. Trias Inc.


Rasa Surveying and Realty


Hipolito O. Noveloso doing business under the name and style of H.O. Noveloso

Surveying

d. Memorandum of Agreement between the University of the Philippines Diliman and

Samsung Electronics Philippine Corporation

e. Memorandum of Agreement between the University of the Philippines Diliman and

Steelasia Manufacturing Corporation

f. Memorandum of Agreement between the University of the Philippines Diliman and

Power Integrations

g. Memorandum of Agreement between the University of the Philippines Diliman and

CPG Construction Corp.

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. . .


. . .


. . .

26. Agreements for implementation of the UP Law Center, providing for the conduct of

Mandatory Continuing Legal Education (MCLE)


the Department of Foreign Affairs (DFA)


the Bureau of Internal Revenue (BIR)


Development Bank of the Philippines (DBP)

d. Memorandum of Agreement between the University of the Philippines Diliman and

the Bureau of Customs (BOC)

UP Open University

1. Memorandum of Understanding between the University of the Philippines Open University

and Childhope Philippines Foundation, Inc. providing for social work field education for

post-graduate students from the Social Work Program of UPOU

2. Memorandum of Understanding between the University of the Philippines Open University

and the Association for the Rights of Children in Southeast Asia (ARCSEA) providing for

social work field education for post-graduate students from the Social Work Program of

UPOU

VI. OTHER MATTERS

1. Request of BOR Chair J. Prospero E. De Vera III:

a. List of CU colleges which have deans who are on holdover capacity

b. List of CU colleges which have deans whose term will expire on or before

July 2019

1.1 Chair De Vera requested a list of Deans on hold-over capacity from the CU

Colleges. He said that the practice of extending a dean’s term on hold-over

capacity on a year to year basis reflects badly on UP’s governance. He added

that they should strictly follow the rule that a search committee must be

created six (6) months prior to end of the term of the incumbent dean, so a

recommendation may be submitted to the Board early. He wants to avoid

situations where the Board has to call the attention of the Chancellors to

comply with the said requirements.

1.2 President Concepcion said that he sent the letter of Chair De Vera to the

Chancellors of the CUs.

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VI. OTHER MATTERS (cont’d) . . .

1. Request of BOR Chair J. Prospero E. De Vera III(cont’d)

. . .

1.3 On the deanship of the Cesar E.A. Virata School of Business (CEAVSB),

President Concepcion said that Chancellor Tan constituted an external search

committee but the faculty of the college objected to the same and wanted an

internal search committee constituted instead. Chancellor Tan denied the

objections of the faculty.

1.4 Chair De Vera asked how much flexibility is given to the colleges in terms of

determining the search process, or if the Board should come up with a stricter

policy that applies across colleges. President Concepcion said that the rules

for internal search committees are covered by a prior Board policy. Secretary

Lara, who was the President’s representative in the search committee, said

that the committee wanted the nominees to have obtained a PhD but according

to the BOR policy, this is not necessary. From that point, certain faculty

members of VSB filed an appeal to the Chancellor which was denied. They

then appealed the decision of Chancellor Tan to President Concepcion.

1.5 Chair De Vera said that UP boasts of its national university status and its

international stature yet it allows policies to become so parochial and self-

serving with the colleges. President Concepcion suggested that the Board set

a policy of not allowing limitations on the nominees.

1.6 At this point, the discussions were made off-the-record.

1.7 The discussions went back on record. The Board confirmed that the Board-

approved policy on search committees and qualifications of candidates must

be followed. President Concepcion committed to render his decision on the

appeal soonest, on the basis of the foregoing.

1.8 On the deanship of the College of Education, Chair De Vera noted that the

current dean’s term ends in April but as of date, no search committee has been

constituted. Additionally, colleges with deans whose terms are ending in July

should have search committees by now. President Concepcion said that he

will discuss the matter with Chancellor Tan.

1.9 Chair De Vera reiterated that it is not a good reflection on the Board if they

allow this practice to continue because the perception on the ground is that the

Board tolerates such practice.

Board Actions: 1) For the President to render his decision on

the appeal of the Cesar E.A. Virata School

of Business, on the basis of the BOR’s

approved policies on search committees and

qualifications of candidates;

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VI. OTHER MATTERS (cont’d)

. . .

1. Request of BOR Chair J. Prospero E. De Vera III (cont’d)

. . .

Board action: … (cont’d)

2) For all colleges to widen the search process

and conform to the BOR-approved policies

on selection of deans;

3) For all colleges to commence the search

process at least three (3) months prior to the

expiration of the terms of incumbent.

2. Amendment of the BOR Resolution approved on 7 September 2017 (1330th

BOR Meeting) creating the Procurement Division of UP Diliman from "UP

Diliman Permanent Procurement Division" to "Procurement Division of UP

System and UP Diliman"

2.1 At this juncture, Chair De Vera turned over the chairmanship of the meeting

to President Concepcion. President Concepcion requested that other matters

be taken up first before the matter of Hilmarc’s. Regent Farolan moved that

the matter of Hilmarc’s be the last item on the agenda.

2.2 President Concepcion explained that the Board approved the creation of a UP

Diliman Permanent Procurement Division at its 1330th meeting on 7

September 2017. It was created due to increasingly high number of

transactions in UP Diliman. However, the Department of Budget and

Management disapproved the application for the creation of a Division on the

ground that the transactions are not big enough, and the current organizational

structure of Diliman will not be able to support it. President Concepcion

therefore proposed to make it a Procurement Division of UP System and UP

Diliman under one office, and moved for its approval.

2.3 There being no objection to the motion duly and seconded, the proposed

amendment was approved.


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. . .


the Government Procurement Policy Board (GPPB)

3.1 President Concepcion said that the memorandum of understanding between

the University of the Philippines and the General Procurement Policy Board

(GPPB) is for GPPB to construct a building on a 1,500 square meter-plot,

currently occupied by Shell service station beside the Commission on Human

Rights (CHR). The contract with Shell will not be renewed.

3.2 In response to Regent Jimenez, President Concepcion said that the

surrounding forest trees will be maintained and that there will be view

corridors to enable a view of the campus from the Commonwealth side.

3.3 Regent Farolan said that the Commission on Human Rights has been asking

to get a portion of that area for its expansion. President Concepcion said that

the request of CHR for a parking space has already been granted.

3.4 On the matter of the proposed MRT stations (MRT 7 and East-West MRT)

along the intersection of Commonwealth Avenue and University Avenue,

President Concepcion said that UP will insist on the original plan of having

underground stations in that area. In addition, since the gymnasium along

Commonwealth Avenue will be affected by the MRT construction, the MRT

contractors agreed to President Concepcion’s demand to build a new

gymnasium before the old gym along Commonwealth be demolished.

3.5 President Concepcion informed the Board that the proposed bus rapid transit

(BRT) will also have a station in that area. Although it will not pass through

the UP land, the Department of Transportation is requesting from UP a space

for its depot. A possible area being looked at is the area at the back of Petron

but they will have to talk to Barangay Old Capitol Site about the relocation of

informal settlers there, although all of these remain plans at the moment.


approved the MOU between UP and GPPB.


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4. Memorandum of Agreement dated 21 January 2019 by and among Rodrigo

Bautista Libunao, Jr. and Januario Jesus Gregorio Bustos Atencio III, the

University of the Philippines, and the U.P. Foundation, Inc. and Amendment

to the MOA, for the Rehabilitation of the UP Diliman Old Swimming Pool

4.1 President Concepcion explained that the donors will donate the equivalent of

P50 Million to restore and rehabilitate the old swimming pool, and the

construction of a two-story multi-purpose building which will house an

exhibition hall, coffee shops, a gymnasium, and others (the “facility”).

4.2 President Concepcion added that what is being donated is the building. For

this purpose, he required the donors to deposit P25 Million in escrow with the

UP Foundation, Inc. upon execution of the MOA. The UPFI will act as the

administrator of the fund. There will be no certificate of donation until the

facility has been completed.

4.3 The other document is an amendment to the MOA dated 21 January 2019

because there is a minor correction on Section 4.6 of Article IV, amending the

term “FIRST PARTY” to “SECOND PARTY” in the first part. He said that

it is the SECOND PARTY that shall issue the appropriate certificate of

donation to the first party.

4.4 In response to Regent Jimenez, President Concepcion said that the donors will

not be entitled to a tax credit but they may deduct up to 150% of the donated

amount as an allowable expense.


5. The request of the UP Symphony Orchestra for funding for equipment and

musical instruments

5.1 Regent Jimenez said that at its 1337th meeting on 30 August 2018, the Board

approved the creation of the UP Symphony Orchestra (UPSO). However, in

order for them to perform as a world class orchestra, they still need certain

equipment and musical instruments, the list of which has been distributed to

the members of the Board.

5.2 In response to President Concepcion, Dean Dela Peña replied that the musical

instruments will be stored at UPSO’s headquarters at the College of Music.

5.3 President Concepcion moved for the approval of UPSO’s request for funding

for the purchase of its equipment and musical instruments. Regent Jimenez



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. . .

6. On UP's Involvement in the Manila Bay Clean-up and Rehabilitation Program

6.1 Regent Farolan said that there is an ongoing Manila Bay rehabilitation project

launched on 26 January 2019 and part of it is the clean-up of Manila Bay. He

thought that it might be a good idea if the UP Padayon Office as the public

service arm of the University could be tasked to coordinate with appropriate

agencies like the Metropolitan Manila Development Authority (MMDA) and

the Department of Environment and Natural Resources (DENR) and to assist

and coordinate the efforts of the University in the clean up.

6.2 He informed the Board that the current engagement of the University with the

Manila Bay clean-up and rehabilitation has been limited to: 1) the monitoring

of the marine life along Manila Bay through the efforts of the Science,

Technology and Society (STS) professor and marine biologist, Dr. Benjamin

Vallejo, together with some science students from UP Manila; and 2) a quick

Q&A prepared by the UP Resilience Institute (UPRI) explaining the nature

and the expanse of Manila Bay and what is needed to rehabilitate it.

6.3 Since the Manila Bay clean-up is also a part of this rehabilitation project, it

would be advisable that the UP Padayon coordinate the efforts with the

recently created University Volunteer Auxiliary Corps (UVAC), the National

Service Training Program (NSTP) Office, the different Civic Welfare

Training Service (CWTS) programs of the different colleges, and the

Department of Military Science and Tactics (DMST).

6.4 Regent Farolan moved that the Board direct the UP Padayon to coordinate

with the DENR, the MMDA, and with all the offices mentioned earlier,

particularly the UPRI, the STS of the College of Science, the UP NSTP Office,

and the UP DMST on how the University could coordinate and substantially

engage in the Manila Bay rehabilitation, including but not limited to the clean-

up. Regent Jimenez seconded the motion. There being no objections noted,

the motion was approved.

Board Action: The Board directed the UP Padayon to

coordinate with the DENR, MMDA, and

relevant UP offices across the system on

how the University could substantially

engage in the Manila Bay rehabilitation,

including but not limited to, the clean-

up.

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. . .

7. On Green Waste Disposal and Pollution Audit of UP Campuses

7.1 Regent Farolan moved that the Office of the President issue an order to all

CUs to review and conduct a quick green audit, particularly focusing on solid

and water waste management and even air emissions. Regent Laurel seconded

the motion. There being no objections noted, the motion was approved.

Board Action: The Office of the President to issue an

order to all CUs to review and conduct a

quick green audit of UP campuses.

8. On the status of implementation of the ROTC Program in UP

8.1 Regent Farolan requested that the Office of the President to ask the different

constituent universities regarding their compliance with the National Service

Training Program (NSTP) Law which requires that all state universities and

colleges include the Reserve Officer Training Corps (ROTC) programs in

their curricula.

8.2 President Concepcion said his office will require the CUs to submit a report.

Board Action: The Office of the President to issue an

order to all CUs to submit a report on

their compliance with the NSTP law,

particularly on the ROTC program.

9. On Second Chances Program

9.1 Regent Farolan moved that the Office of the Vice President for Academic

Affairs come up with a second chances program that would allow former

students of the University who are dismissed before graduation during their

baccalaureate degree programs, those who are not able to finish undergraduate

degrees or programs for some reasons, or those who were dismissed and

dishonorably discharged, to be given an opportunity to enroll in the graduate

or post graduate programs in the University after complying with certain

conditions and qualifications.

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9. On Second Chances Program (cont’d)

. . .

9.2 President Concepcion clarified that the motion was for the Vice President for

Academic Affairs to make a study on this and recommend to the Board for

approval.

9.3 Regent Laurel remarked that the expulsion or any punitive measures that were

levied upon the student has been carefully thought about, studied and decided

upon by the University’s highest officials. To expel a student from the

University is a very serious matter. It has to go through a process and that

process is seriously taken by the University.

9.4 Regent Farolan said that the Board will not undermine or second guess the

decision of those who heard and decided the case. In fact, part of the process

is a recognition that they have done something wrong in the past but they have

grown more responsible as adults with better discernment. He thought that it

might be good for the University to have certain guidelines and parameters on

a more institutional approach on how to give them a second chance and allow

them to study again in UP at the graduate or post graduate level.

9.5 President Concepcion said that, in effect, the penalty will have a prescription

period. Regent Farolan said that it could be a prescription period or a

conditional pardon of sorts.

Board Action: The Vice President for Academic Affairs

to make a study on the matter and to make

a recommendation to the Board for

approval.

10. On the recent slaying of Mr. Randy Felix P. Malayao

10.1 Regent Farolan informed the Board that the National Democratic Front of the

Philippines (NDFP) peace consultant Randy Felix P. Malayao was gunned to

death inside a bus on 30 January 2019. Mr. Malayao is an alumnus of the UP

Visayas. He moved that the University of the Philippines, being the national

university, should join in the condemnation of that cowardly and brutal attack,

which is a symbolic attack on the peace process itself.

10.2 Regent Laurel informed the Board that Ako Bicol Party-list

Representative Rodel Batocabe was also shot dead on 22 December 2018.

Rep. Batocabe is an alumnus of the UP College of Law and the School of

Economics. He pointed out that if the University is going to make a statement

on the slaying of Mr. Malayao, it might have to make a statement on the killing

of Representative Batocabe also. He suggested instead a general statement

condemning violence as a method of settling differences, in general.

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. . .

10. On the recent slaying of Mr. Randy Felix P. Malayao (cont’d)

. . .

10.3 Regents Jimenez and Farolan agreed that the statement should not focus on

the personalities or individuals, but should focus on denouncing violence and

the symbolic consequences of the attack on these individuals who are also

alumni of the University.

10.4 President Concepcion proposed that the Board commission Regent Jimenez

to make the initial draft of the statement.

10.5 Regent Taroma expressed her support for the proposal and suggested that the

wording be carefully thought out so that it is UP as an institution that is

making the statement. President Concepcion took note of the suggestions and

said that the Board will wait for the draft to be submitted by Regent Jimenez.

Board Action: Regent Jimenez will submit a draft

statement to the BOR for its approval

11. On the CNA annual incentive grant to UP employees

11.1 Regent Guillermo inquired on the status of release of adjusted CNA incentives

in view of the recent negotiations of the Union-Management Monitoring

Committee on CNA economic benefits. President Concepcion said that the

administration and the unions have to sit down and negotiate again because

the proposals of the All UP Worker’s Union and the All UP Academic

Employees Union are not the same.

12. On the 20% premium payment of Contract of Service and Job Order workers

12.1 President Concepcion informed the Board that the matter has already been

discussed by the Executive Committee and the decision is to implement it

because it is a subject of CSC-COA-DBM Joint Circular No. 1, s. 2018. The

guidelines or the implementing rules and regulations on the same will be

released as soon as possible.

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13. On the proposed Enhanced Faculty Sick Leave Benefit (e-FSLB)

13.1 The Board decided to defer discussion of the proposed Enhanced Faculty Sick

Leave Benefit (e-FSLB) at the next Board meeting due to time constraints.

13.2 In the meantime, Regent Guillermo undertook to secure from the proponents

a copy of the latest version of the proposal that was presented to Congress and

submit the same to the Board for review.

13.3 Regent Guillermo said that it would be good to conduct a study or a survey of

the faculty to know how many are willing to avail of the early retirement

option, how many are planning to retire mandatorily, or how many are willing

to be extended beyond retirement age.

13.4 On a related matter, Regent Fulvadora informed the Board that she will be

submitting a separate proposal regarding Service Recognition Pay of faculty

administrators.

14. Schedule of 2019 Commencement Exercises in CUs

14.1 President Concepcion explained that the schedule of commencement

exercises of CUs in 2019 is arranged in a way that the Board will have a

chance to attend all or most of the commencement exercises.

14.2 President Concepcion informed the Board that he intends to attend all the

commencement exercises of the CUs. He encouraged the interested members

of the Board to let the Secretariat know their decisions soonest in order for

the Secretariat to undertake the necessary preparations.

Board Action: NOTED

15. Protest filed by Hilmarc’s Construction Corporation in the procurement for

the Construction of a Multi-Specialty Hospital Building to House the

Neurosciences Institute, Cancer Care Center and other Specialty Units (Full

Design and Phase I Construction)

15.1 At this point, the Board went into an executive session.

15.2 The Board approved the recommendation of the Office of the Vice President

for Legal Affairs on the matter.

Board Action: The Board approved the recommendation

of the Office of the Vice President for

Legal

******

BOARD OF REGENTS

Hon. J. PROSPERO E. DE VERA III, Chair

Chair, Commission on Higher Education

Hon. DANILO L. CONCEPCIÓN, Co-Chair

President, University of the Philippines

Hon. FRANCIS G. ESCUDERO Chair, Senate Committee on Education, Arts and Culture

Hon. PAOLO EVERARDO S. JAVIER Chair, House Committee on Higher and Technical

Education

Hon. REYNALDO C. LASERNA

President, UP Alumni Association

Hon. ANGELO A. JIMENEZ

Member

Hon. FRANCIS C. LAUREL

Member

Hon. FREDERICK MIKHAIL I. FAROLAN

Member

Hon. RAMON G. GUILLERMO

Faculty Regent

Hon. IVY JOY P. TAROMA

Student Regent

Hon. ANALIZA S. FULVADORA

Staff Regent

Atty. ROBERTO M.J. LARA

Secretary of the University and of the BOR

The University of the Philippines

Gazette is

Published by the

Office of the Secretary of the University

University of the Philippines Quezon Hall, UP Diliman Campus, Quezon City

UNIVERSITY OFFICIALS

UP SYSTEM

Prof. DANILO L. CONCEPCIÓN

President

Prof. MA. CYNTHIA ROSE B. BAUTISTA

Vice President for Academic Affairs

Prof. JOSELITO G. FLORENDO

Vice President for Planning and Finance

Prof. NESTOR G. YUNQUE

Vice President for Administration

Prof. ELVIRA A. ZAMORA

Vice President for Development

Prof. ELENA E. PERNIA

Vice President for Public Affairs

Prof. HECTOR DANNY D. UY

Vice President for Legal Affairs

Atty. ROBERTO M.J. LARA

Secretary of the University and of the BOR

CONSTITUENT UNIVERSITIES

Prof. MICHAEL L. TAN

Chancellor, UP Diliman

Prof. FERNANDO C. SANCHEZ, JR

Chancellor, UP Los Baños

Prof. CARMENCITA D. PADILLA

Chancellor, UP Manila

Prof. RICARDO P. BABARAN

Chancellor, UP Visayas

Prof. MELINDA dP. BANDALARIA

Chancellor, UP Open University

Prof. SYLVIA B. CONCEPCION

Chancellor, UP Mindanao

Prof. RAYMUNDO D. ROVILLOS

Chancellor, UP Baguio

Prof. LIZA D. CORRO

Chancellor, UP Cebu

decisions of the board of regents - osu.up.edu.ph · 1341st bor meeting 4 february 2019 decisions...

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