decisions of the board of regents · 2019-06-21 · 1344th d bor meeting 29 april 2019 decisions of...

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GAZETTE

The University of the Philippines

VOLUME XLIX NUMBER 4 ISSN No. 0115-7450

DECISIONS OF THE BOARD OF REGENTS 1344th MEETING, 29 APRIL 2019

Table of Contents

I. MATTERS APPROVED BY THE BOARD

A. GOVERNANCE MATTERS

1. Designation of Asst. Prof. MARIA ANGELICA D. ABAD-BILAN as

Director, Office of Alumni Relations, Office of the Vice President for Public

Affairs, UP System effective 29 April 2019 to serve at the pleasure of the

Vice President for Public Affairs…………………………………………….

2. Designation of Prof. MELINDA F. LUMANTA as Vice Chancellor for

Academic Affairs, UP Open University, effective 1 March 2019 to serve at

the pleasure of the Chancellor………………………………………………..

3. Designation of Prof. JEAN A. SALUDADEZ as Vice Chancellor for Finance

and Administration, UP Open University, effective 1 March 2019 to serve at

the pleasure of the Chancellor ………………………………………………..

4. Designation of Asst. Prof. WEENA JADE S. GERA as Vice Chancellor for

Administration, UP Cebu, effective 1 February 2019 to serve at the pleasure

of the Chancellor……………………………………………………………...

5. On the Deanships of the College of Education and College of Fine Arts, and

the Directorship of the UP Diliman Extension Program in Pampanga……….

6. Request of UP Manila for:……………………………………………………

a. Renaming of the UP Manila Organic Office of the Bids and Awards

Committee (UPM-OOBAC) TO UP Manila Procurement Office (UPM-

PO);

b. Amending the mandate of the UP Manila Property and Supply Office

(UPM-PSO); and

c. Renaming of the UP Manila Property and Supply Office (UPM-PSO)

TO UP Manila Supply and Property Management Office (UPM-SPMO)

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B. ACADEMIC MATTERS

1. Conferment of the title of Professor Emeritus on seven (7) faculty members,

as endorsed by the System Committee on Professor Emeritus Appointments

in its 16 April 2019 meeting………………………………………………..

2. Correction in the Scientific Productivity System (SPS) Level of Dr. Sheila

R. Bonito from SPS I to SPS II, as endorsed by the Scientist Productivity

System Committee …………………………………………………………

3. Waiver of the 2-year rule before retirement under the rules on Sabbatical

Leave in favor of Prof. Alex B. Brillantes, Jr., Professor 12, National

College of Public Administration and Governance, UP Diliman…………..

4. Correction in the major field of Ms. Lorienold I. Guyagon from “Theater

Arts” under the Bachelor of Arts in Communication Arts program of UP

Los Baños, as of Second Semester, AY 2017-2018 (23 June 2018), as

approved by the BOR during 1336th meeting held 1 August 2018 TO

“Writing” under the Bachelor of Arts in Communication Arts program of

UP Los Baños, as of Second Semester, AY 2017-2018 (23 June 2018)……

5. Correction in the major field of Ms. Dana Katherine D. Lorenzo from

“Computational Physics” under the Bachelor of Science in Applied Physics

program of UP Los Baños, as of Midyear 2018 (30 July 2018), as approved

by the BOR during its 1138th meeting held on 27 September 2018 TO

“Instrumentation Physics” under the Bachelor of Science in Applied

Physics program of UP Los Baños, as of Midyear 2018 (30 July 2018)……

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C. FISCAL MATTERS

1. UP Budget Proposal for FY 2020 in the amount of P47.173 Billion……….

2. Proposal for the talent fee rates for TV productions of internet-University

of the Philippines television (UPTV) in collaboration with mainstream

television stations…………………………………………………………...

3. Amended Deed of Donation between the University of the Philippines

Diliman and the Provincial Government of Pampanga for the donation of

one (1) unit passenger van for use by the UP Diliman Extension Program

in Pampanga ………………………………………………………………..

4. Request authority to purchase two (2) units new ambulances with an

estimated cost of P7,800,000.00 for use by the UP Los Baños-University

Health Service………………………………………………………………

5. Reprogramming of UP System Administration’s Unexpended Balances of

Prior Years’ Obligations in the amount of Seventy Million Pesos

(P70,000,000.00)…………………………………………………………...

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6. Reprogramming of UP Diliman’s Unexpended Balances from the General

Fund in the amount of Seventy Million Pesos (P70,000,000.00)…………..

7. Programming of UP Baguio’s Excess Income from Prior Years in the

amount of Twenty Nine Million Sixty Seven Thousand Three Hundred

Seventy Four Pesos & 10/100 (P29,067,374.10)…………………………..

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D. ADMINISTRATIVE MATTERS

1. Request of UP Diliman to rectify the issued permanent appointment of

MARIA REGINA M. LIZARES of the Cesar E.A. Virata School of

Business, UP Diliman………………………………………………………..

2. Request of UP Diliman for the correction on the effectivity of the waiver of

tenure rule approved by the BOR during its 1342nd meeting held on 1 March

2019 in favor of Asst. Prof. Leee Anthony M. Neri, Assistant Professor 4,

Archaeological Studies Program, UP Diliman, FROM 17 December 2018

until 16 December 2019 TO 4 January 2019 until 3 January 2020…………

3. Request for Temporary Waiver of Faculty Tenure Rules in favor of the

various faculty members from the different CUs…………………………….

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II. MATTERS CONFIRMED BY THE BOARD

1. Memorandum of Agreement among the University of the Philippines, All U.P.

Academic Employees Union (AUPAEU), and All U.P. Workers Union

(AUPWU) for the provision of additional economic benefits to UP employees

2. Civil Service Equivalent Positions for Contracts of Services in compliance with

CSC-COA-DBM Joint Circular No. 1, s. 2018 dated 09 November 2018,

applicable to the entire UP System……………………………………………..

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III. MATTERS FOR INFORMATION OF THE BOARD

A. ACADEMIC MATTER

1. Academic Calendar of Archaeological Studies Program for AY 2019-2020,

approved by the UP Diliman Executive Committee at its 274th meeting

held on 11 March 2019……………………………………………………..

B. CONTRACTS/AGREEMENTS

UP System

1. Memorandum of Agreement between the University of the Philippines and

the Civil Service Commission ……………………………………………..

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UP Diliman

1. Memorandum of Agreement between the University of the Philippines

Diliman and Nihon Fukushi University (NFU), Japan …………………….


Diliman and Thammasat University (TU), Thailand ………………………

3. Memorandum of Understanding and Memorandum of Agreement on

Student Exchange between the University of the Philippines Diliman and

Reiner Lemoine Institute (RLI), Germany…………………………………

4. Job Order between the University of the Philippines Diliman and Bangko

Sentral ng Pilipinas (BSP)………………………………………………….

5. Three (3) Supplemental Contract for Janitorial Services (South Sector)

between the University of the Philippines Diliman and Mr. Edmundo O.

Montanes, doing business under the name and style of Philcare Manpower

Services…………………………………………………………………….

6. Construction Agreement between the University of the Philippines Diliman

and Paul G. Marquez, doing business under the name and style of PGM

Construction and Plumbing Services……………………………………….

7. Construction Agreement between the University of the Philippines Diliman

and Paul G. Marquez, doing business under the name and style of PGM

Construction and Plumbing Services ………………………………………

8. Agreement among the University of the Philippines Diliman, TEIN*

Cooperation Center (TEIN*CC), Telmarc Corporation (TELMARC), the

Advanced Science and Technology Institute (ASTI), and the Central Luzon

State University (CLSU)…………………………………………………...

UP Open University


Open University and the Technical and Education Skills Development

Authority (TESDA)………………………………………………………...

2. Memorandum of Understanding between the University of the Philippines

Open University and AMA Computer College - Calamba Campus……….

3. Agreements for implementation of the Faculty of Management and

Development Studies:……………………………………………………...

a. Memorandum of Understanding between the University of the Philippines

Open University and the Little Children of the Philippines Foundation,

Inc.

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b. Memorandum of Understanding between the University of the Philippines

Open University and Department of Social Welfare and Development

Field Office III (DSWD FO III)

c. Memorandum of Understanding between the University of the Philippines

Open University and Municipal Social Welfare and Development Office

- Local Government Unit of Manito

d. Memorandum of Understanding between the University of the Philippines

Open University and the Department of Social Welfare & Development

Office – National Capital Region

4. General Construction Agreement between the University of the Philippines Open

University and Mechanics Cons. Corp. …………………………………………...

UP Mindanao

1. Agreement for Academic Cooperation and Memorandum of Understanding

between the University of the Philippines Mindanao and School of Bio

resources and Technology, King Mongkut’s University of Technology

Thonburi (KMUTT), Thailand……………………………………………..


Mindanao and Vegetable Industry Council of Southern Mindanao, Inc.

(VICSMIN)………………………………………………………………...

C. OTHER MATTER

1. List of approved new and updated/revised hospital charges of the Philippine

General Hospital (PGH)…………………………………………………….

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IV. OTHER MATTERS

1. Short briefing with the Board of Regents by Dr. Armand Mijares of the

Archaeological Studies Program of UP Diliman, on the discovery of new human

species (Homo luzonensis) in the Philippines…………………………………….

2. Draft Resolution on the Motion for Reconsideration of Hilmarc’s Construction

Corporation of the BOR Decision dated 7 February 2019 on the protest of

Hilmarc’s in relation to the procurement for the UP-PGH Multi-Specialty

Hospital Building…………………………………………………………………

3. On the matter of honorary degrees……………………………………………….

4. On earthquake preparedness of UP campuses……………………………………

5. Update on the 20% Premium Payment…………………………………………...

6. On the staff complement for the Office of Sectoral Regents……………………..

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7. On the Staff Regent Selection Process…………………………………………….

8. Update on the proposed Long Service Benefit Leave…………………………….

9. Update on the second batch of conversion of non-UP contractuals ………………

10. On the proposed additional five (5) days in the e-SRP …………………………..

11. On the recent incident in UP Mindanao…………………………………………..

12. Update on the case of Dr. Tanqueco………………………………………………

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DECISIONS OF THE BOARD OF REGENTS

1344th Meeting, 29 April 2019

I. MATTERS APPROVED BY THE BOARD

A. GENERAL GOVERNANCE

1. Designation of Asst. Prof. MARIA ANGELICA D. ABAD-BILAN as

Director, Office of Alumni Relations, Office of the Vice President for

Public Affairs, UP System effective 29 April 2019 to serve at the pleasure

of the Vice President for Public Affairs.

1.1 Chair De Vera inquired if Asst. Prof. Abad-Bilan is now a regular

faculty of the University. He recalled that issues were raised regarding

her citizenship during the previous administration when she was being

appointed to an administrative position. He wanted to know if that issue

had already been resolved.

1.2 President Concepcion explained that the implementation in UP of the

Civil Service Commission Memorandum Circular No. 23, s. 2016 (CSC

MC No.23, s.2016)1 was held in abeyance on the strength of the

pendency of his letter to the Department of Justice (DOJ), seeking

clarification on the application of the said Memorandum Circular.

1.3 Chair De Vera inquired whether the Director position of the Office of

Alumni Relations is a plantilla item of the Department of Budget and

Management (DBM), because if it is, then Asst. Prof. Abad-Bilan can

be appointed to that position instead.

1.4 President Concepcion clarified that appointment to a position is not

allowed during the election ban period. Chair De Vera suggested

seeking exemption from the Commission on Elections (COMELEC)

from election ban on appointments.

1.6 Regent Jimenez said that if a Director will now sit on a plantilla item,

then that official can no longer serve at the pleasure of the Vice

President. As a quick response, President Concepcion explained that

some Director positions, although they have plantilla items, are usually

coterminous with the term of the Vice President.

Board Action: DEFERRED. The Board

ordered the System HRDO to

secure from the COMELEC an

exemption from the election ban

on appointments.

1 Civil Service Commission Memorandum Circular (CSC MC) No. 23, s. 2016 (Policy on Employment in the Government

Service of Filipino Citizens with Dual Citizenships) requires Filipino dual citizens to renounce their foreign citizenship as

a condition to their appointment or continuance in the government service.

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I. MATTERS APPROVED BY THE BOARD (cont’d)

A. GENERAL GOVERNANCE (cont’d)

. . .

2. Designation of Prof. MELINDA F. LUMANTA as Vice Chancellor for

Academic Affairs, UP Open University, effective 1 March 2019 to serve at

the pleasure of the Chancellor

Board Action: APPROVED

3. Designation of Prof. JEAN A. SALUDADEZ as Vice Chancellor for

Finance and Administration, UP Open University, effective 1 March 2019

to serve at the pleasure of the Chancellor


4. Designation of Asst. Prof. WEENA JADE S. GERA as Vice Chancellor for

Administration, UP Cebu, effective 1 February 2019 to serve at the

pleasure of the Chancellor


5. On the Deanships of the College of Education and College of Fine Arts, and

the Directorship of the UP Diliman Extension Program in Pampanga

5.1 At this point, the Board went into an executive session.

5.2 The Board approved the following:

Designation of Asst. Prof. JEROME T. BUENVIAJE as Dean, College

of Education, UP Diliman, effective 29 April 2019 until 28 April 2022

Designation of Prof. MITZI MARIE AGUILAR-REYES as Dean,

College of Fine Arts, UP Diliman, effective 29 April 2019 until 28 April

2022

Designation of Prof. EDNA ESTIFANIA A. CO as Director, UP

Diliman Extension Program in Pampanga, UP Diliman, effective 29 April

2019 until 28 April 2022

Board Action: APPROVED. The

Board ordered the new Dean of the

College of Education and the

Director of the UP Diliman Extension

Program in Pampanga to attend the

next BOR meeting to receive policy

directions from the Board.

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A. GENERAL GOVERNANCE (cont’d)

. . .

6. Request of UP Manila for:

a. Renaming of the UP Manila Organic Office of the Bids and Awards

Committee (UPM-OOBAC) TO UP Manila Procurement Office

(UPM-PO);

b. Amending the mandate of the UP Manila Property and Supply

Office (UPM-PSO); and

c. Renaming of the UP Manila Property and Supply Office (UPM-

PSO) TO UP Manila Supply and Property Management

Office (UPM-SPMO)

6.1 President Concepcion briefly explained that the first proposal - the

renaming of the UP Manila Organic Office of the Bids and Awards

Committee (UPM-OOBAC) to UP Manila Procurement Office (UPM-

PO) will not entail any change in staffing pattern or any additional

personnel. It is only for the purpose of standardizing the names of

procurement offices of Constituent Universities (CUs).

6.2 The second proposal amending the mandate of the UPM-PSO will involve

relieving the office of its procurement functions which will now be

assigned to the UPM-PO. The proposed new mandate of the UPM-PSO

will mainly be towards property and supply management such as

warehousing and distribution of supplies, safeguarding, keeping updated

inventory, and maintenance and disposal of UP Manilas properties.

6.3 The third proposal, the renaming of the UP Manila Property and Supply

Office into the UP Manila Supply and Property Management Office is just

to mirror the other SPMOs in other CUs.


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. . .

B. ACADEMIC MATTERS

1. Conferment of the title of Professor Emeritus on seven (7) faculty members,

as endorsed by the System Committee on Professor Emeritus Appointments

in its 16 April 2019 meeting

1.1 President Concepcion moved for the appointment as Professors Emeriti of

the seven (7) faculty members endorsed by their respective units, by the CU,

and by the System Committee on the Appointment of Professors Emeriti.

The nominees for appointment by the Board of Regents are as follows: Dr.

Jose Y. Dalisay, Jr., Dr. Emmanuel S. De Dios, Dr. Polly W. Sy, Dr. Felino

P. Lansigan, Dr. Agnes C. Rola, Dr. Lydia R. Leonardo, and Dr. Zorayda E.

Leopando.

1.2 Chair De Vera put on record his concern regarding the appeals process. He

said that the process is not very clear as far as appeals are concerned, and

there are faculty members who have long retired but whose appeals have

never been resolved. He recalled that the Board had given instructions

several Board meetings ago to the VPAA regarding the matter but no new

policies on appeals have been received by the Board until now. He hopes

that the Vice President for Academic Affairs will expedite the submission

of the reformed rules on the appointment of Professors Emeriti to the Board

as soon as possible.

1.3 There being no objections to the motion duly made and seconded, the Board

approved the appointment of the seven faculty members in the list as

Professors Emeriti.


2. Correction in the Scientific Productivity System (SPS) Level of Dr. Sheila R.

Bonito from SPS I to SPS II, as endorsed by the Scientist Productivity

System Committee

2.1 In response to Regent Farolan, Vice President Bautista explained that the

Scientist Productivity System uses a very specific point system to evaluate

and rank the applicants as Scientists I, II, or III. However, sometimes it is

a matter of appreciation by the evaluation committee whether a certain

criterion, say publication, actually merits a certain number of points.

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I. MATTERS APPROVED BY THE BOARD (cont’d) . . .

B. ACADEMIC MATTERS (cont’d)

. . .

2. Correction in the Scientific Productivity System (SPS) …. (cont’d)

. . .

2.2 Vice President Bautista added that Dr. Bonito was not the only one who

appealed the recommendation of the SPS Committee to the Board. There

were other appeals from the CUs emanating from the differences between

the ranks recommended by the CU level SPS Committee and by System

level SPS Committee. However, upon re-evaluation of the appeals, the

members of the SPS System Committee stood pat on all of the decisions,

except for Dr. Bonito, on the ground that her publication that was given

lower points than what it should have been given. Hence, the pending

recommendation that she be promoted to Scientist II instead of Scientist I.

2.3 Regent Farolan directed the OVPAA and the SPS System Committee to

ensure that these kinds of errors do not happen again in the future because

some faculty members might not be as vocal and as proactive in appealing

their cases as this particular faculty, and the Board may be overlooking those

who did not appeal.


3. Waiver of the 2-year rule before retirement under the rules on Sabbatical

Leave in favor of Prof. Alex B. Brillantes, Jr., Professor 12, National College

of Public Administration and Governance, UP Diliman

3.1 President Concepcion moved for the approval of the request for waiver of

the two-year rule before retirement to go on sabbatical in favor of Prof. Alex

B. Brillantes. The waiver is favorably recommended by UP Diliman.

3.2 Chair De Vera inquired whether the sabbatical leave of Prof. Brillantes has

already started, since the recommendation is from 1 January 2019 until 31

July 2019. It was even made prorated so that he could still serve when he

comes back. He averred that it should not have been allowed because this is

a request for waiver of the rules and therefore, if such is to be granted, it

should be after the Board has authorized the waiver of the rules.

3.3 Vice President Bautista said that she was informed that there had been

similar cases in the past that have been allowed to have retroactive effect.

This is also not the first time that UP Diliman has prorated a sabbatical leave.

The Board had approved cases of prorated sabbatical leaves for those who

were about to retire. However, in the case of Prof. Brillantes, even the

prorating would be a problem if the Board decides that it cannot retroact the

effectivity of his sabbatical leave because there would be no more return

service before he retires.

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3. Waiver of the 2-year rule before retirement … (cont’d)

. . .

3.4 Chair De Vera said that based on records, waiver of sabbatical rules were

granted because of health and other reasons which he finds very meritorious.

He is a little concerned about this particular exception not only on the

effectivity but also on the prorating.

3.5 At this point, Vice President Bautista requested deferment of the discussion

until later in the meeting to enable her to gather more information on cases

of prorating and whether there are similarly situated cases. Chair De Vera

granted the request to defer but clarified his position that the power of the

Board has to be respected. He has no problem with the prorating, but the

waiver must be approved before the sabbatical is granted.

3.6 After the discussion of some fiscal matters, the Board went back to the

matter at hand. Based on the information gathered, Vice President Bautista

explained that the request for sabbatical leave was made earlier than the end

of term, but it was the processing that took longer. Her office received it on

28 February 2018 supposedly for the February BOR meeting but was

reverted to the unit for more justification. The waiver was applied by the

College effectively by not giving Prof. Brillantes a teaching load starting

January 1. Should the Board decide not to allow retroactive application, then

there can be no prorating anymore because Prof. Brillantes would have

retired already, and he would be compelled to teach Midterm to make up for

this semester’s teaching load.

3.7 Chair De Vera clarified that he has no problem with granting the sabbatical.

The college can grant it anytime. But if they are seeking a waiver from

University rules, the request for waiver should have been submitted at least

one semester before January. The College granted the sabbatical in violation

of the University rules and now they are requesting for a waiver expecting

that the Board of Regents would approve the same.

3.8 President Concepcion informed the Board that based on the BOR-approved

rules on sabbatical, the application for sabbatical should be filed with the

immediate heads of units at least one semester before the effectivity of the

sabbatical.

3.9 Vice President Bautista said that since the College already removed the

teaching load from Prof. Brillantes, he will have to make up in the midyear

for the teaching load that he did not have this semester.

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3.10 Chair De Vera said that he is not willing to set a precedent for prorating and

for approving the effectivity of the waiver retroactively. He said that the

College should be more knowledgeable about the rules and stricter about

following it.

3.11 Regent Farolan said that this is again a case where the rules are honored

more in the breach than in the observance. He said that there are two courses

of action that the Board can take: either to order stricter enforcement of

existing policies or change the existing policies that no longer address the

needs of the sector involved. Any of these options can move forward, but

for as long as the rules have not changed, they have to be enforced strictly.

3.12 Vice President Bautista said that the waiver of sabbatical rules is not as

rampant as the waiver of the tenure rules. It is very rare that the Board

receives a request for waiver of the sabbatical rules for those who are retiring

because not all of them go on sabbatical before retiring. Prorating of

sabbatical leave has been done before but it is not as rampant for a policy

change.

3.13 Regent Guillermo suggested considering the justifications provided by UP

Diliman in the supporting documents. The UP Diliman APFC endorsed the

sabbatical leave of Prof. Brillantes in consideration of his over 40 years of

service to the University, his expertise, his plan of writing a textbook on

Public Administration based on his experience, and his future contributions

to the internationalization efforts of NCPAG through various organizations.

The APFC found these justifications strong enough to endorse the waiver to

the BOR.

3.14 After further deliberation, Chair De Vera decided to put the matter to a vote.

Majority of those present voted in favor of granting the waiver in favor of

Prof. Brillantes.

3.15 Chair De Vera put on record that there is merit to the request but it is

important that the College follows the rules of the University very strictly.

He stressed that he does not want the Board to be a rubber stamp for

inefficiencies and inactions of units of the University.

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3.16 In support, Regent Farolan moved that the Board authorize the President to

instruct the Chancellor to issue the appropriate formal communication

informing the college involved of the breach or transgression or lapses in

this case, especially in the implementation and practice of presuming

approval by the Board of Regents of certain actions which effectively

removes the discretion of the BOR.

3.17 There being no objections to the motions duly made and seconded, the

Board approved the authority of the President to issue a stern reminder to

the Chancellor to strictly comply with the rules on Sabbatical Leave and

waivers thereof.

Board Action: APPROVED. The Board directed

the President to issue a stern reminder to

the Chancellor to strictly comply with the

rules on Sabbatical Leave and waivers

thereof.

4. Correction in the major field of Ms. Lorienold I. Guyagon from “Theater

Arts” under the Bachelor of Arts in Communication Arts program of UP Los

Baños, as of Second Semester, AY 2017-2018 (23 June 2018), as approved by

the BOR during 1336th meeting held 1 August 2018 TO “Writing” under the

Bachelor of Arts in Communication Arts program of UP Los Baños, as of

Second Semester, AY 2017-2018 (23 June 2018)

4.1 Vice President Bautista explained that this due to an encoding error of the

CU in specifying the major field of Ms. Guyagon.


approved the proposed correction.


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. . .


. . .

5. Correction in the major field of Ms. Dana Katherine D. Lorenzo from

“Computational Physics” under the Bachelor of Science in Applied Physics

program of UP Los Baños, as of Midyear 2018 (30 July 2018), as approved

by the BOR during its 1138th meeting held on 27 September 2018 TO

“Instrumentation Physics” under the Bachelor of Science in Applied Physics

program of UP Los Baños, as of Midyear 2018 (30 July 2018)

5.1 President Concepcion said that this is similar to item no. 4, where the

mistake is due to an encoding error. He moved for the approval of the

proposed correction.




C. FISCAL MATTERS2

1. UP Budget Proposal for FY 2020 in the amount of P47.173 Billion

1.1 Chair De Vera inquired about the status of the UP campus in Sta. Elena,

Tacloban City and whether there is a proposed budget for infrastructure

allocated for the same. He said that he helped in the development of its

master plan and they were able to get funding from the Department of Public

Works and Highways (DPWH) for its road network.

1.2 As the representative of Vice President Florendo, System Budget Director

Noreen Escultura said that UP Visayas does not have a budget proposal

specific for the Sta. Elena campus for the year 2020. However, she said that

if it is the pleasure of the Board and of the President, they could still include

a budget for the Sta. Elena campus before submitting it to Department of

Budget and Management (DBM).

1.3 Chair De Vera said that after the road network, the construction of the

academic building should have been next in the plan. It will not look good

if there is no action from the University after the road network had been

built.

2 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government

accounting and auditing laws, rules and regulations.

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. . .

C. FISCAL MATTERS2 (cont’d)

. . .

1. UP Budget Proposal for FY 2020 in the amount of P47.173 Billion (cont’d)

. . .

1.4 President Concepcion recalled a decision by the President’s Advisory

Council that no infrastructure shall be included in the Budget Proposal

unless the Detailed Architectural and Engineering Design (DAED) had

been completed. This is in light of the cash-based budgeting proposal of the

former DBM Secretary.

1.5 Chair De Vera said that one way to do it faster is to ask the help of the

DPWH for the DAED of the academic building and use it as basis to ask for

funding from the national government. That was what happened with the

road network there. His team sat down with DPWH people and it was the

DPWH who did all the computation of the cost of the initial road network,

which became the basis for DPWH to fund the road network.

1.6 Based on her recollection, Regent Fulvadora informed the Board that the

Sta. Elena campus still has problems with the right of way. The proposed

university avenue and even the property itself are still under disputes.

1.7 Regent Guillermo said that faculty members in UP Tacloban College are

requesting that the administration facilitate the transfer to Sta. Elena as they

are not safe anymore in their current location.

1.8 President Concepcion said that the UP Manila School of Health Sciences in

Palo, Leyte already constructed a new building on the same site instead of

transferring to Sta. Elena. Chair De Vera said that it is a violation of the

decisions of the Board that the two (2) campuses—UP Visayas Tacloban

College and the UP Manila School of Health Sciences in Palo, Leyte—will

move to the Sta. Elena campus. The Sta. Elena campus master plan was built

upon the decision of the campuses abovementioned to transfer to Sta. Elena.

1.9 Chair De Vera moved that the Board instruct the President to look into the

status of the Sta. Elena campus and to report to the Board at the next Board

meeting.

_______________________ 2 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government


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C. FISCAL MATTERS2


. . .

1.10 Regent Taroma inquired whether there is a proposed capital outlay for her

home college, the College of Social Sciences and Philosophy (CSSP).

President Concepcion recalled that CSSP was given about P80 million in

2019 for rehabilitation and another P40 million for the rehabilitation of the

Institute of Zoology building, which will be used by the college of library

sciences. Director Escultura confirmed that there is an item in the budget

proposal for the renovation of CSSP buildings in the amount of P99 million

for 2020.

1.11 In response to Regent Guillermo on the status of the proposed UP Philippine

General Hospital Diliman Project, President Concepcion informed the

Board that this proposed hospital is a P6 billion-project which will be

completed in 3 years. The National Economic and Development Authority

(NEDA) gave the University an initial budget of P50 million in 2018 for its

feasibility study. In 2019, the University was allotted P100 million in the

GAA for the DAED of the proposed project, through the efforts of Senators

Legarda and Gordon. The proposed P2 billion in 2020 will be for the Phase

1. Another P2 billion will be proposed in 2021 for the Phase 2 and the last

P2B in 2022 for its completion.

1.12 Regent Guillermo also inquired on the status of negotiations with the

residents in the Arboretum who will be affected by the proposed project.

President Concepcion said that there is a team in charge of negotiations with

the affected residents. The temporary relocation site in Sitio Pook Malinis

in Krus na Ligas is now under development in cooperation with the Quezon

City Government.

1.13 Chair De Vera requested Director Escultura to check if the proposed P75

million-outlay by the National College of Public Administration and

Governance is really for the completion of the National Center for Good

Governance Building. Based on his knowledge, the said building has

already been completed.


approved the proposed budget, with instructions for the President to look

into the status of the proposed transfer of the UP Visayas Tacloban College

and the UP Manila School of Health Sciences in Palo, Leyte to Sta. Elena,

Tacloban City; and to report to the BOR at the next meeting.

_______________ 2 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government


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C. FISCAL MATTERS2


. . .

Board Action: APPROVED. The Board

instructed the President to look into the

status of the proposed transfer of the UP

Visayas Tacloban College and the UP

Manila School of Health Sciences in Palo,

Leyte to Sta. Elena, Tacloban City; and to

report to the BOR at the next meeting.

2. Proposal for the talent fee rates for TV productions of internet-University of

the Philippines television (UPTV) in collaboration with mainstream

television stations

2.1 President Concepcion briefly explained that the UPTV is currently in the

process of co-producing documentaries with the People's Television

Network (PTV-4) and the proposed talent fee rates shall enable the UPTV

to hire artists and a creative team who are not connected with the University

of the Philippines (e.g. directors, writers, actors, editors). He moved for the

approval of the proposed talent fee rates for TV productions of the Internet

UPTV production in collaboration with mainstream television stations.

2.2 Regent Farolan said that he has no objection to the proposed rates but he

wanted to know whether the Office of the Vice President for Legal Affairs

(OVPLA) has made an opinion regarding the proposed rates and whether

these are compliant with existing COA rules.

2.3 President Concepcion said that he did not send it yet to the OVPLA for

opinion because the proposal is for a range of talent fee rates from a low to

a high. These rates are for the talents/parties who are not employees or

faculty of UP. He said that legal advice will be sought in the drafting of the

contract of services.

2.4 Regent Farolan moved to increase the ceiling amount to P50,000.00 and to

remove the base amount so it could go lower depending on the nature of the

work done. President Concepcion moved that the President be authorized to

fix the appropriate talent fee rates, not exceeding the ceiling rate.

___________________ 2 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government


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A. FISCAL MATTERS2 (cont’d)

. . .

2. Proposal for the talent fee rates for TV productions … (cont’d)

. . .


approved the proposal as amended.

Board Action: The Board APPROVED a

ceiling talent fee rate of P50,000.00; the

Board delegated to the President the

authority to fix the appropriate talent

fee rates, not exceeding the ceiling rate.

3. Amended Deed of Donation between the University of the Philippines

Diliman and the Provincial Government of Pampanga for the donation of

one (1) unit passenger van for use by the UP Diliman Extension Program in

Pampanga

3.1 President Concepcion said that the proposed amendment to the Deed of

Donation between the University of the Philippines Diliman and the

Provincial Government of Pampanga is intended to reflect the proper

representative of the donee, who is the Chancellor of UP Diliman, Dr.

Michael L. Tan. The Director of the UP Diliman Extension Program in

Pampanga is not authorized to sign such a deed of donation.

3.2 Regent Farolan noted in the original deed of donation a provision that limits

the use of the donated vehicle only to the transport of faculty from UP

Diliman to UP Clark and vice-versa. He inquired whether the use of the

vehicle is not part of the amendment because he finds it too limiting,

especially given the transportation needs of UP Pampanga. President

Concepcion replied that, from his understanding, the restriction on the use

of the donated vehicle stands and is not part of the proposed amendment.



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B. FISCAL MATTERS2 (cont’d)

. . .

3. Amended Deed of Donation … (cont’d)

. . .

3.3 There being no objections to the motion duly made and seconded, the

proposal was approved.


4. Request authority to purchase two (2) units new ambulances with an

estimated cost of P7,800,000.00 for use by the UP Los Baños-University

Health Service

4.1 President Concepcion explained that the reason for the request is that the

existing ambulance vehicle is already unreliable.

4.2 There being no objections to the motion duly made and seconded, the

motion was approved.


5. Reprogramming of UP System Administration’s Unexpended Balances of

Prior Years’ Obligations in the amount of Seventy Million Pesos

(P70,000,000.00)


6. Reprogramming of UP Diliman’s Unexpended Balances from the General

Fund in the amount of Seventy Million Pesos (P70,000,000.00)


7. Programming of UP Baguio’s Excess Income from Prior Years in the amount

of Twenty Nine Million Sixty Seven Thousand Three Hundred Seventy Four

Pesos & 10/100 (P29,067,374.10)




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C. ADMINISTRATIVE MATTERS3

1. Request of UP Diliman to rectify the issued permanent appointment of

MARIA REGINA M. LIZARES of the Cesar E.A. Virata School of Business,

UP Diliman, as follows:

FROM TO

Transfer to permanent status as Assistant

Professor 3, SG 19-3, P520,452.00 per

annum effective 27 September 2018, per

1338th Meeting of BOR, 27 September

2018

Transfer to permanent status as

Associate Professor 1, SG 22-4,

P736,764.00 per annum effective

27 September 2018

1.1 Vice President Bautista explained that the automatic promotion of Asst.

Prof. Lizares on the basis of her earned PhD was overlooked by the College

in the consideration of her recommendation for tenure. The College is

requesting to rectify the faculty rank from Assistant Professor 3 to Associate

Professor 1.




2. Request of UP Diliman for the correction on the effectivity of the waiver of

tenure rule approved by the BOR during its 1342nd meeting held on 1 March

2019 in favor of Asst. Prof. Leee Anthony M. Neri, Assistant Professor 4,

Archaeological Studies Program, UP Diliman, FROM 17 December 2018 until

16 December 2019 TO 4 January 2019 until 3 January 2020;

2.1 Vice President Bautista clarified that there was an oversight on the part of the

Human Resource Development Office (HRDO) of UP Diliman and they are

now requesting for the approval of the Board of the correction.




3 These appointments have gone through the standard University peer review process from the Department to the College, the

Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or

about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendation.

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. . .

C. ADMINISTRATIVE MATTERS3 (cont’d)

. . .

3. Request for Temporary Waiver of Faculty Tenure Rules in favor of the

following:

UP Diliman

MARK RAE C. DE CHAVEZ, Assistant Professor 1, College of Social Sciences

and Philosophy, effective 1 January 2019 until 31 July 2019;

UP Los Baños

JOHN MERVIN L. EMBATE, Instructor 6, College of Development

Communication, effective 1 June 2019 until 31 July 2020;

JONELLE E. MARIN, Instructor 2, College of Arts and Sciences, effective 1 June

2019 until 31 May 2020;

GLORIA E. MELENCIO, Assistant Professor 1, College of Arts and Sciences,

effective 1 August 2019 until 31 July 2020;

IRENE R. TANZO, Associate Professor 2, College of Arts and Sciences, effective

1 August 2019 until 31 July 2020;

MOSES O. VILLANUEVA, Instructor 2, College of Arts and Sciences, effective

1 June 2019 until 31 May 2020;

UP Visayas

KAREN A. VILLARTA, Assistant Professor 2, College of Arts and Sciences,

effective 07 December 2018 until 31 July 2019


_________________ 3 These appointments have gone through the standard University peer review process from the Department to the College, the

Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or

about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendation.

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II. MATTERS CONFIRMED BY THE BOARD

The Board CONFIRMED the following agenda matters:

1. Memorandum of Agreement among the University of the Philippines, All U.P.

Academic Employees Union (AUPAEU), and All U.P. Workers Union (AUPWU)

for the provision of additional economic benefits to UP employees

2. Civil Service Equivalent Positions for Contracts of Services in compliance with

CSC-COA-DBM Joint Circular No. 1, s. 2018 dated 09 November 2018,

applicable to the entire UP System


The Board NOTED the following matters transmitted via email to all Regents

on 15 April 2019 and 24 April 2019 (Memorandum No. OSU2019-07-08 and

Memorandum No. OSU2019-07-09).

A. ACADEMIC MATTER

1. Academic Calendar of Archaeological Studies Program for AY 2019-2020,

approved by the UP Diliman Executive Committee at its 274th meeting

held on 11 March 2019

B. CONTRACTS/AGREEMENTS

The following agreements are compliant with standard and applicable University processes

involving the Constituent Universities (CUs) concerned and the University System. They fall under

the delegated approving authority of the President, subject to information of the Board on matters

not exceeding P150 Million Pesos (1312th BOR Meeting, 29 October 2015).

UP System

1. Memorandum of Agreement between the University of the Philippines and the

Civil Service Commission providing for scholarship grants to future recipients

of the Presidential Lingkod Bayan Award, Outstanding Public Officials and

Employees or the Dangal ng Bayan Award and CSC Pagasa Awards

UP Diliman

1. Memorandum of Agreement between the University of the Philippines Diliman

and Nihon Fukushi University (NFU), Japan, for the 2018 World Youth

Meeting and NFU Japan Program

Implementing unit: College of Social Work and Community Development

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. . .

B. CONTRACTS/AGREEMENTS (cont’d)

. . .

UP Diliman

. . .

2. Memorandum of Agreement between the University of the Philippines Diliman

and Thammasat University (TU), Thailand, providing for student and academic

staff exchange

Implementing unit: College of Social Sciences and Philosophy

3. Memorandum of Understanding and Memorandum of Agreement on Student

Exchange between the University of the Philippines Diliman and Reiner

Lemoine Institute (RLI), Germany, providing for academic cooperation

Implementing unit: College of Engineering

4. Job Order between the University of the Philippines Diliman and Bangko

Sentral ng Pilipinas (BSP), providing for Mandatory Continuing Legal

Education

Implementing unit: UP Law Center

5. Three (3) Supplemental Contract for Janitorial Services (South Sector) between

the University of the Philippines Diliman and Mr. Edmundo O. Montanes,

doing business under the name and style of Philcare Manpower Services

6. Construction Agreement between the University of the Philippines Diliman and

Paul G. Marquez, doing business under the name and style of PGM

Construction and Plumbing Services, providing for construction of outdoor

toilet and miscellaneous works, located at Institute of Biology, National Science

Complex

7. Construction Agreement between the University of the Philippines Diliman and

Paul G. Marquez, doing business under the name and style of PGM

Construction and Plumbing Services, providing for power supply of air

conditioning units located at Malcolm Hall, College of Law

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III. MATTERS FOR INFORMATION OF THE BOARD (cont’d)

. . .


. . .

UP Diliman (cont’d)

. . .

8. Agreement among the University of the Philippines Diliman, TEIN*

Cooperation Center (TEIN*CC), Telmarc Corporation (TELMARC), the

Advanced Science and Technology Institute (ASTI), and the Central Luzon

State University (CLSU), providing for Cable Operators Neutral Network

Exchange for Community Transformation (CONNECT)

Implementing unit: Electrical and Electronics Engineering Institute, College of

Engineering

UP Open University

1. Memorandum of Agreement between the University of the Philippines Open

University and the Technical and Education Skills Development Authority

(TESDA), to organize and develop the capability of the TESDA trainers to

implement the “Blended Learning TVET Program”


Open University and AMA Computer College - Calamba Campus, providing

for Senior High School (SHS) work immersion program

3. Agreements for implementation of the Faculty of Management and

Development Studies:

a. Memorandum of Understanding between the University of the Philippines

Open University and the Little Children of the Philippines Foundation, Inc.

b. Memorandum of Understanding between the University of the Philippines

Open University and Department of Social Welfare and Development Field

Office III (DSWD FO III)

c. Memorandum of Understanding between the University of the Philippines

Open University and Municipal Social Welfare and Development Office -

Local Government Unit of Manito

d. Memorandum of Understanding between the University of the Philippines

Open University and the Department of Social Welfare & Development Office

– National Capital Region

4. General Construction Agreement between the University of the Philippines Open

University and Mechanics Cons. Corp., for the construction of UPOU security fence

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III. MATTERS FOR INFORMATION OF THE BOARD (cont’d)

. . .


. . .

UP Mindanao

1. Agreement for Academic Cooperation and Memorandum of Understanding

between the University of the Philippines Mindanao and School of Bio

resources and Technology, King Mongkut’s University of Technology

Thonburi (KMUTT), Thailand, providing for exchange program


Mindanao and Vegetable Industry Council of Southern Mindanao, Inc.

(VICSMIN), providing for partnership to uplift the vegetable industry in

Southern Mindanao

C. OTHER MATTER

1. List of approved new and updated/revised hospital charges of the

Philippine General Hospital (PGH)

IV. OTHER MATTERS

1. Short briefing with the Board of Regents by Dr. Armand Mijares of the

Archaeological Studies Program of UP Diliman, on the discovery of new

human species (Homo luzonensis) in the Philippines

1.1 Dr. Armand S. Mijares, former Director of the Archaeological Studies

Program (ASP) in UP Diliman, presented to the Board the circumstances that

led to the discovery by his team of a new human-linked species called Homo

luzonensis. He said that the Callao Archaeological Project is an intra-

professional collaboration between the University of the Philippines and other

leading universities from Paris and Australia. The four (4) core members of

this project are himself as the head of the project; Dr. Florent Détroit who is

a Paleoanthropologist; Dr. Philip J. Piper who is a British-Australian

Zooarchaeologist; and Dr. Rainer Grün who is a Geochronologist from

Griffith University.

1.2 Dr. Armand S. Mijares said that very few people are given the opportunity to

name a new specie and they are happy that they were given that opportunity.

Their discovery has become controversial, with lively debates around the

world on the proper identification. He stressed that with UP as the country’s

leading academic institution in Archaeology, the discovery must be promoted

on a sustainable level, locally and internationally, so the University may

sustain its standing as a leading academic institution in the field of

Archaeology. It will also encourage their students to engage deeper into

similar endeavors and make their own discoveries.

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IV. OTHER MATTERS (cont’d)

1. Short briefing with the Board of Regents … (cont’d)

. . .

1.3 In response to Regent Jimenez, Dr. Mijares said that prospects for archaeological

research in the country has been proven to be very rich. In fact, the Visayas and

Mindanao areas are not yet fully explored, and there might be different species in

those areas, though they will need more people and funding to do that.

1.4 In terms of the capacity of the ASP, Dr. Mijares said that the ASP can work as a

program but, stature wise, it can achieve better results if it becomes a School of

Archaeology. He said that it is what ASP has aimed for in the past seven (7) years,

in order to be at par with other leading universities in Southeast Asia.

1.5 Regent Jimenez said that this is one area where the Board can help the ASP move

forward in terms of positioning itself as a regional and a global center of

excellence in Archaeology. Vice President Bautista said that such a proposal can

be studied. i.e., converting the ASP program into a School of Archaeology.

1.6 Dr. Mijares recalled that he submitted in 2012 a proposal for the conversion of

the ASP into a School of Archaeology, when he was then Director of the ASP.

The proposal was initially endorsed by then Chancellor Caesar Saloma. The

proposal reached the Office of the Vice President for Academic Affairs

(OVPAA), after which it went back to the Office of the Chancellor where it

remains to date. Vice President Bautista said that they would track the proposal

and move from there accordingly.

1.7 Chair De Vera said that since there is a pending proposal with the Office of the

UP Diliman Chancellor, the proper action of the Board is to instruct the President

to direct the current Chancellor to submit to the BOR his position on the pending

proposal for the conversion of Archaeological Studies Program to the School of

Archaeology.

1.8 Regent Farolan said that conversion into a School might take some time and is

something to look forward to at the long term. In the meantime, he inquired about

the short term plans of the ASP especially capitalizing on this new reputation

established by the ASP, especially in terms of acquiring funding, scholarships

and research grants.

1.9 In addition, Regent Farolan asked if the President can be authorized to come up

with the team to look into the contracts and agreements entered into by the ASP

team with different partners. Given the possible advantages and opportunities that

could open up for the University because of this discovery, there could be some

fine print in the agreements that the University may need to review to determine

what it can and cannot do in relation to the output and effort of this program.

President Concepcion agreed that every time the ASP enters into a contract or

agreement with other parties, they must ensure that the terms of the contract have

been carefully looked into.

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1. Short briefing with the Board of Regents … (cont’d)

. . .

1.10 Dr. Mijares informed the Board that his team is planning to hold an international

conference in the Philippines similar to the Homo luzonensis conference held in

Indonesia when Homo luzonensis was first published on May 2004. But they

are hoping that the University could fund the said conference. They are also

considering hosting part of it in Cagayan so they will be talking to the Cagayan

Governor about it. They are also submitting a proposal to the Wenner-Gren

Foundation to possibly fund the conference.

1.11 Chair De Vera advised the team of Dr. Mijares to take the best steps next logical

steps in order to maximize their discovery. He assured Dr. Mijares and his team

of the Board’s support in their efforts.

Board Action: The Board instructed the

President to direct the UP Diliman

Chancellor to submit to the BOR his

position on the pending proposal for

the conversion of Archaeological

Studies Program to the School of

Archaeology.

2. Draft Resolution on the Motion for Reconsideration of Hilmarc’s Construction

Corporation of the BOR Decision dated 7 February 2019 on the protest of

Hilmarc’s in relation to the procurement for the UP-PGH Multi-Specialty

Hospital Building

2.1 President Concepcion said that the Resolution is a denial of the Motion for

Reconsideration filed by Hilmarc’s Construction Corporation. He moved for

the approval of the Resolution.

2.2 There being no objections to the motion duly made and seconded, the Draft

resolution was approved as presented.


3. On the matter of honorary degrees

3.1 At this point, the Board went into executive session.

3.2 The Board will make an announcement in the next Board meeting on this

matter.

Board Action: APPROVED.

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. . .

4. On earthquake preparedness of UP campuses (cont’d)

4.1 Regent Farolan asked for an update on the status of buildings and facilities of

the University following the earthquake on 22 April 2019. He was interested

to know if there have been updates or reports from the Chancellors of the

affected campuses upon which the Board can create and issue policy

directions in relation to disaster preparedness. Moreover, he asked if it is

possible to make it a Board policy that if there are disasters or major incidents

that transpire in the University, it should be automatically reported to the

Board without need of a request from the Board members.

4.2 President Concepcion said that the response of the University to these kinds

of problems has always been immediate. The Chancellors immediately report

to the UP System through SMS or other communication and social media

platforms, but written reports have yet to follow because that would entail

more technical details. In the case of UP Diliman, Chancellor Tan is still

awaiting status reports from its campus in Clark before submitting a written

report of its assessment of buildings and facilities.

4.3 With respect to the second request of Regent Farolan, President Concepcion

undertook to include the members of the Board in communications group,

through the various messaging platforms, every time there are updates or

reports from CUs so that they are immediately apprised of the situation.

Regent Farolan recalled that this is related to his previous request for an

emergency communication system that would immediately inform the

members of the Board of major events or incidents in the University.

4.4 Vice President Zamora reported that her office tried to get in touch with all

Chancellors immediately after the earthquake. UP Baguio, UP Cebu, and UP

Los Baños reported that they were not affected by the earthquake. Since UP

Manila reported that there were visible cracks in three of their buildings and

one in PGH, they immediately sought the help of the DPWH Bureau of Design

to assess the structural integrity of the buildings. Upon evaluation, DPWH

team of experts declared all buildings as safe.

4.5 UP Visayas initially responded they are safe but after the Samar earthquake,

visible cracks on the road network and in the AS building have been observed.

They have since been in touch with the DPWH with the request to

immediately send structural engineers to check roads and buildings.

4.6 In UP Diliman, the Chancellor formed an assessment team headed by Dr.

Nathaniel Diola, a Civil Engineer and a professor at the College of

Engineering. The said team is still in the process of checking all buildings for

integrity. There were no reported major damages yet but they promised to

send their detailed report soon.

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. . .

4. On earthquake preparedness of UP campuses (cont’d)

. . .

4.7 Regent Farolan informed the Board that the water supply in some areas of UP

Diliman like the Executive House and Quezon Hall were affected. There is

water supply in the ground floor but the pressure is not enough to reach the

upper floors. He inquired whether there are existing mechanisms on how the

University can provide assistance to its constituents, particularly those who

stay at dormitories.

4.8 Vice President Zamora said that no reports were so far received from the CUs

as to the severity of their water condition. Regent Taroma informed the Board

that there are still dormitories like Sampaguita and Sanggumay in UP Diliman

that have no regular water supply and students are forced to store water in

large containers.

4.9 Regent Taroma informed the Board that she got information from the Student

Council in UP Diliman Extension Program in Pampanga (UPDEPP) that more

than half of the classrooms there were affected by the recent earthquake and

the academic building that used to be a dormitory was the most affected. The

problem of the students now is the lack of safe classrooms.

4.10 President Concepcion said that he will see to it that buildings and classrooms

at UPDEPP are assessed immediately. Should there be a need to relocate, then

they will look for available rooms as temporary classrooms.

Board Action: NOTED

5. Update on the 20% Premium Payment

5.1 Regent Guillermo informed the Board that the UP Diliman Chancellor issued

a memorandum that the premium payment for its contract of service (COS)

and job order (JO) workers will range from 5% to 20% and not a flat rate of

20% across the board.

5.2 In response, Vice President Zamora explained that some units in UP Diliman

implemented premium payments prior to the formal review by the University

of all existing COS and JO workers in the University. She clarified that the

CSC-COA-DBM Joint Circular4 only stipulates a maximum of 20% premium

payment. In addition, all government agencies are mandated to review the

requirements of their various offices and the specific work or assignment of

the COS and JO workers to find out their equivalent work/position in the CSC

Qualification Standards.

4 CSC-COA-DBM Joint Circular No. 1, s. 2017: Rules and Regulations Governing Contract of Service and Job Order Workers in the Government.

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. . .

5. Update on the 20% Premium Payment

. . .

5.3 In the joint recommendation of the Office of the Vice President for Planning

and Finance, Office of the Vice President for administration, and the Office of

the Vice President for Development, all proposed equivalent positions for COS

and JO workers have been given 20% premium pay. Since the Board has

approved the new set of equivalent positions for application across the entire

UP System, it shall supersede all prior pertinent BOR resolutions/actions on the

subject.

Board Action: NOTED

6. On the staff complement for the Office of Sectoral Regents

6.1 Regent Guillermo informed the Board that he wrote the Office of the President

requesting for a temporary staff for the Faculty Regent. He was told that the

University has no resources to assign assistants or staff for each of the Sectoral

Regents, or other members of the BOR.

6.2 Currently, the Office of Sectoral Regents has three (3) support staff: an

administrative staff, a driver, and a messenger.

6.3 Regent Guillermo sought clarification on the role and function of Mr. Clodualdo

Cabrera at the Office of Sectoral Regents (OSR). From his understanding of the

current set up of the OSR, Mr. Cabrera reports directly to the Staff Regent and

has served as the personal staff of the Staff Regent in the past ten years. Mr.

Cabrera was a former Staff Regent (1st Staff Regent) who requested from then

President Alfredo Pascual that his item be transferred from the UP Press to the

OSR. However, his role and function at the OSR had never been made clear

since then. Apart from that, Mr. Cabrera is also the current President of the All

UP Workers Union–UP Diliman Chapter.

6.4 Regent Fulvadora clarified that during the time of Staff Regent Anna Razel

L. Ramirez, Mr. Cabrera requested from then President Pascual for his

permanent transfer to the Office of the Staff Regent. Along with that request

were his specific duties and responsibilities. His request was then approved by

President Pascual. This has resulted in deloading the work of the OSR

administrative staff as she now needs to attend to the needs of the Faculty and

Student Regents, though they still coordinate and help each other from time to

time. More than the functions however, Regent Guillermo said that the

fundamental question that needs to be addressed is that why only one Regent

was given a personal assistant.

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. . .

6. On the staff complement for the Office of Sectoral Regents (cont’d)

. . .

6.5 President Concepcion said that a possible solution to the organizational issue of

the OSR is to return the item of Mr. Cabrera back to the UP Press. Regent

Fulvadora clarified however that Mr. Cabrera’s item is not a special detail but a

permanent transfer. Thus transferring him from one unit to another will require

his conformity. She said that she is willing to submit to the decision of the Board

on the matter, as long as the personnel concerned is amenable to the decision.

6.6 Regent Fulvadora suggested that since there are now two (2) administrative

staff, only one more administrative staff is needed to cater to the needs of the

Student Regent. President Concepcion agreed to hire an administrative staff for

the Student Regent. He asked authority from the Board to decide on the

organizational structure of the Office of Sectoral Regents.

Board Action: The Board authorized the President

to decide on the organizational

structure of the Office of Sectoral

Regents.

7. On the Staff Regent Selection Process

a. Regent Guillermo brought to the attention of the Board the issues of the Research,

Extension, and Professional Staff (REPS) sector regarding the upcoming Staff

Regent selection. He referred to an open letter of some REPS in UP Baguio,

which alleged that the Staff Regent and her staff member convinced a certain

member of the REPS in UP Baguio to run for the Staff Regent position. Regent

Guillermo stressed that there is a clear manifestation of conflict of interest on the

part of the OSR because of its involvement in the activities of the All UP Workers

Union (AUPWU) that are related to the upcoming election. As the office that

directly handles the Staff Regent Selection process, the OSR must remain neutral

and non-partisan in the upcoming election.

b. Regent Fulvadora demurred to the allegations of Regent Guillermo, explaining,

at length, the circumstances of her visit to UP Baguio on 1 April 2019, as well

as the role of her staff member during such visit, who is a member of the workers

union as well. She believes that there is no conflict of interest issue so long as the

resources of the OSR are not being utilized in support of a particular candidate.

c. She informed the Board that she had already given her response to the open letter

by the UP Baguio REPS with her assurance to always uphold the integrity of the

Staff Regent Selection process.

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. . .

7. On the Staff Regent Selection Process (cont’d)

. . .

d. At this point, Chair De Vera passed the chairmanship of the meeting to President

Concepcion, and departed to attend a video conference in CHED.

e. After further discussion, Regent Farolan said that the UP Charter provides for

autonomy of the REPS and administrative staff sectors to choose a Staff Regent

from their ranks in accordance with the rules and qualifications set by their duly

recognized organizations. He said that any intervention by the Board at this point

may be construed as undue intrusion and violation of this provision.

f. President Concepcion concluded that the issue is not a matter upon which the

Board of Regents may intervene. However, the President offered to institute a

dialogue among the parties to assist them in resolving the issue.

Board Action: NOTED

8. Update on the proposed Long Service Benefit Leave

8.1 President Concepcion said that the said proposal is under study for financial

impact. Although the proposal indicates no additional expense on the part of the

University but just an extension of the leave of absence with pay, he worries

that possible hiring of personnel to do the work of the employee on sabbatical

leave might incur an expense. The report will be submitted to the Board once

available.

8.2 Regent Fulvadora said that she would send additional information from the

University Health Service to the Office of the President for reference.

Board Action: NOTED

9. Update on the second batch of conversion of non-UP contractuals

9.1 President Concepcion informed the Board that proposed numbers and

equivalent amounts of the second batch of regularization program have

already been studied by the team of Vice Presidents Florendo and Yunque.

The UP System Administration is now in the process of looking for the source

of funding for the said program.

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. . .

9. Update on the second batch of conversion of non-UP contractuals (cont’d)

. . .

9.2 President Concepcion assured the Board that since it is a priority program of

his administration, he will see to it that it will be implemented the soonest

possible time.

Board Action: The President will submit

the proposal to the Board for

approval once funding is

available.

10. On the proposed additional five (5) days in the e-SRP

10.1 Regent Fulvadora said that this is in conjunction with the recommendation of

the All UP Academic Employees Union (AUPAEU) to harmonize the

proposed Enhanced Faculty Sick Leave Benefit Leave (e-FSLB) and the

BOR-approved Expanded Service Recognition Pay & (e-SRP) in terms of

benefits. This is part of the study to be conducted by Vice Presidents Florendo

and Yunque.

10.2 President Concepcion assured that he would follow it up with Vice President

Florendo, who is particularly occupied at the moment with matters related to

the UP budget to be presented to Congress.

Board Action: NOTED

11. On the recent incident in UP Mindanao

11.1 Regent Taroma informed the Board that some students were locked inside

their dormitory for the duration of stay of Philippine President Rodrigo

Duterte during the Opening Ceremonies of the 2019 Palarong Pambansa held

at the Davao City-UP Sports Complex held on 28 April 2019. She recognized

that while protocols for national security take precedence over University

protocols, she still sought the wisdom of the Board on what the University

could do to avoid such incidents in the future, considering that the Sports

Complex is inside the UP Mindanao property.

11.2 Regent Fulvadora said that, based upon information she received, , Vice

Chancellor Gomez received a text message from the PSG security officer

while the opening ceremony was ongoing, that there was allegedly a group of

Union members inside the said dormitory planning to hold a rally outside.

Vice Chancellor Gomez however replied that the students should be allowed

to leave the dormitory. The PSG security officer however directed the CU’s

security officers not to allow the students to leave.

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. . .

11. On the recent incident in UP Mindanao (cont’d)

. . .

11.3 Regent Jimenez informed the Board that he was invited to attend the opening

ceremonies of the Palarong Pambansa. He personally witnessed and

experienced the very tight security protocols enforced within the vicinity of

the sports complex before, during, and after the stay of President Duterte. The

entire place was packed with thousands of athletes and people, and there was

a long line of vehicles on both sides of the road that makes it impossible to

hold even a small rally.

11.4 President Concepcion said that the security of the Philippine President is a

matter of national security but locking students inside the dormitory is also

unjust. He said that he would conduct a fact-finding investigation of the

incident first because there were reports that students were allowed to go out

but not in groups, and to take appropriate action based on the findings.

Board Action: NOTED

12. Update on the case of Dr. Tanqueco

12.1 Regent Guillermo informed the Board that Dr. Tanqueco of UP Los Baños

informed him that the letter of the Civil Service Commission for comment by

UP on his case was received by the Office of the President on 10 April 2019.

12.2 President Concepcion said that it was forwarded to the Office of the Vice

President for Legal Affairs for opinion.

Board Action: NOTED

*****

BOARD OF REGENTS

Hon. J. PROSPERO E. DE VERA III

Chair, Commission on Higher Education

Hon. DANILO L. CONCEPCIÓN, Co-Chair

President, University of the Philippines

Hon. FRANCIS G. ESCUDERO Chair, Senate Committee on Education, Arts and Culture

Hon. PAOLO EVERARDO S. JAVIER Chair, House Committee on Higher and Technical

Education

Hon. REYNALDO C. LASERNA

President, UP Alumni Association

Hon. ANGELO A. JIMENEZ

Member

Hon. FRANCIS C. LAUREL

Member

Hon. FREDERICK MIKHAIL I. FAROLAN

Member

Hon. RAMON G. GUILLERMO

Faculty Regent

Hon. IVY JOY P. TAROMA

Student Regent

Hon. ANALIZA S. FULVADORA

Staff Regent

The University of the Philippines

Gazette is

Published by the

Office of the Secretary of the University

University of the Philippines Quezon Hall, UP Diliman Campus, Quezon City

UNIVERSITY OFFICIALS

UP SYSTEM

Prof. DANILO L. CONCEPCIÓN

President

Prof. MA. CYNTHIA ROSE B. BAUTISTA

Vice President for Academic Affairs

Prof. JOSELITO G. FLORENDO

Vice President for Planning and Finance

Prof. NESTOR G. YUNQUE

Vice President for Administration

Prof. ELVIRA A. ZAMORA

Vice President for Development

Prof. ELENA E. PERNIA

Vice President for Public Affairs

Prof. HECTOR DANNY D. UY

Vice President for Legal Affairs

Atty. ROBERTO M.J. LARA

Secretary of the University and of the BOR

CONSTITUENT UNIVERSITIES

Prof. MICHAEL L. TAN

Chancellor, UP Diliman

Prof. FERNANDO C. SANCHEZ, JR

Chancellor, UP Los Baños

Prof. CARMENCITA D. PADILLA

Chancellor, UP Manila

Prof. RICARDO P. BABARAN

Chancellor, UP Visayas

Prof. MELINDA dP. BANDALARIA

Chancellor, UP Open University

Prof. LARRY N. DIGAL

Chancellor, UP Mindanao

Prof. RAYMUNDO D. ROVILLOS

Chancellor, UP Baguio

Prof. LIZA D. CORRO

Chancellor, UP Cebu

decisions of the board of regents · 2019-06-21 · 1344th d bor meeting 29 april 2019 decisions of...

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