volume xlix number 9 issn no. 0115-7450 - up osu...volume xlix number 9 issn no. 0115-7450 decisions...

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GAZETTE

The University of the Philippines

VOLUME XLIX NUMBER 9 ISSN No. 0115-7450

DECISIONS OF THE BOARD OF REGENTS

Table of Contents

1349th BOR Meeting, 28 November 2019

I. MATTERS ARISING FROM THE MINUTES OF THE PREVIOUS

MEETINGS

A. 1343rd BOR Meeting, 28 March 2019

1. Creation of an External Committee Headed by VPAA for the Program and

Institutional Assessment of the Asian Center …………………………….

B. Other Matters Arising

1. On the unresolved issues of non-UP contractual workers…………………..

2. On the Grant of Cash Award to Thirty-Four (34) Employees of the Office

of Admissions in the amount of Fifteen Thousand Pesos (P15,000.00)

each…………………………………………………………………………

3. On the Expanded Service Recognition Pay (eSRP) for faculty members who

were previously REPS (Research, Extension, and Professional Staff)………

4. On the requested reports of Regent Farolan………………………………....

________________________ NOTE: All blacked out parts have been REDACTED in compliance with RA 10173 (Data Privacy Act of

2012).

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28 November 2019 Decisions of the Board of Regents

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II. MATTERS APPROVED BY THE BOARD

A. GENERAL GOVERNANCE

1. Appointment of University Officials………………………………………..

2. On the request of UP faculty to have a short dialogue with the members of

the Board of Regents…………………………………………………………

3. Request of UP Los Baños for the extension of appointment of Dr. PORTIA

G. LAPITAN as Vice Chancellor for Academic Affairs, effective 2 October

2019 until 31 October 2020, in view of her retirement from service on 1

October 2019………………………………………………………………..

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B. ACADEMIC MATTERS

1. Proposed formalization of the de facto stricter tenure rules that UP Diliman

units have implemented; and Approval of revisions in the timelines and

publication requirements of implemented rules in the colleges to address

numerous waivers of tenure………………………………………………….

2. Proposed revised tenure rules of the UP Cesar E.A. Virata School of

Business (VSB)……………………………………………………………...

3. Proposed Statement of the UP System Vision, Mission, Philosophy of

Education and Graduate Attributes…………………………………………..

4. Proposed Change of Name of the UP Baguio’s Department of Social

Anthropology and Psychology to “Department of Anthropology, Sociology,

and Psychology”……………………………………………………………..

5. Proposed Establishment of the UP System Computational and Data Center…

6. Proposed approval of a waiver of the policy requiring at least 15,000 students

for an Office for the Vice-Chancellor for Student Affairs to be established in

a CU and the subsequent creation of the UPLB Vice-Chancellor for Student

Affairs………………………………………………………………………..

7. Proposed withdrawal of the MS degree from UP Diliman Student No.

………………………………………………………………………...

8. Suspension of the rules on the Artist Productivity System (APS) Award for

certain UP Arts Productivity Awardees, as approved by the Board at its

1343rd BOR Meeting held on 28 March 2019………………………………..

9. On the ECON CDC and Case No. 2019-002…………………………………

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10. Proposed Batch 2 Projects of the Emerging Interdisciplinary Research

(EIDR) Program and appropriating an amount of PhP59,361,987.80

therefor............................................................................................................

11. Proposed 2019 Promotions of Regular and Research Faculty………………..

12. Proposed Revised UP Teaching Assistantship Program………………..........

13. Proposal for the establishment of the Creative Arts Academic Award……….

14. Request of for change/correction of date of effectivity of graduation

of

student, from Midyear Term 2018 to Second Semester 2018-2019 as

recommended by the

………………………………………………………......

15. Establishment of the “Diliman Integrative Technical Consultancy, Inc.

Professorial Chair in Engineering” at the College of Engineering, UP

Diliman………………………………………………………………………

.

16. Establishment of the “Cleantech Global Renewables, Inc. Professorial Chair

in Renewable Energy” at the College of Engineering, UP Diliman………….

17. Establishment of the “Renato M. Tanseco Professorial Chair in Mechanical

Engineering” at the College of Engineering, UP Diliman………………......

18. Establishment of the “Fortunato Tanseco de la Peña Professorial Chair in

Productivity Engineering” at the College of Engineering, UP

Diliman………………………………………………………………………

19. Establishment of the “Dr. Senen M. Miranda Professorial Chair for Civil

Engineering” at UP Los Baños……………………………………………....

20. Establishment of the “Ma. Divina Cruz Casillan Professorial Chair in

Chemical Engineering” at the College of Engineering, UP Diliman………...

21. Establishment of the “Dr. Ruben A. Garcia Professorial Chair in Energy

Engineering” at the College of Engineering, UP Diliman…………………...

22. Establishment of the “Jose Sotero Laurel III Professorial Chair in

Agribusiness Management and Entrepreneurship” at the UP Los

Baños…………………………………………………………………….......

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23. Graduation of students whose names are included in the lists of candidates

submitted by the following Constituent Universities, who have completed all

the requirements for their respective degrees/titles as of the end of the

Midyear 2019, or as of the end of term specified, and as recommended by

their respective University Councils:………………………………………..

a) UP Mindanao - Approved by the UP Mindanao University Council

at its 51st meeting held on 16 September 2019

b) UP Cebu – Approved by the UP Cebu University Council at its 9th

meeting held on 11 September 2019

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C. FISCAL MATTERS

1. Request of UP Visayas for CHED funding for the research proposal of Prof.

Martin G. Genodepa entitled “Strengthening the Philippine Tourism

Industry through UPV’s Center for Heritage, Culture and Performing Arts”..

2. Reprogramming of the UP System Administration’s Unexpended Balances

of prior years’ obligations in the amount of Seventy Million Pesos

(PhP70,000,000.00)………………………………………………………….

3. Reprogramming of the UP Diliman’s Unexpended Balances from the

General Fund in the amount of Seventy Million Pesos

(PhP70,000,000.00)………………………………………………………….

4. Reprogramming of the UP Los Baños’ Unexpended Obligations from prior

years under the General Fund in the amount of Seventy Million Pesos

(PhP70,000,000.00)……………………………………………………….....

5. Programming of the UP Manila-Philippine General Hospital’s Excess

Income in FY 2018 in the amount of Seventy Million Pesos

(PhP70,000,000.00)………………………………………………………….

6. Reprogramming of the UP Visayas’ Unexpended Balances of prior years

from the General Fund in the amount of Twelve Million Four Hundred

Ninety Five Thousand Nine Hundred Fifty Three Pesos and 7/100

(PhP12,495,953.07)………………………………………………………….

7. Reprogramming of the UP Open University’s Unexpended Obligations from

CY 2017 and CY 2018 in the amount of Twenty Million Six Hundred Sixty

One Thousand One Hundred Thirty One Pesos and 83/100

(PhP20,661,131.83)………………………………………………………

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8. Programming of the UP Open University’s Excess Income from CY 2016 to

CY 2018 in the amount of Twenty Two Million Four Hundred Seven

Thousand Eight Hundred Seventy Five Pesos and 54/100

(PhP22,407,875.54)……………………………………………………….....

9. Request of UP Visayas for Authority to Procure a service vehicle for the use

of UP Visayas’ Diliman Liaison Office………………………………….....

10. Realignment of Previously Approved Reprogrammed Fund intended for the

elevator lobby of UP Manila-PGH in the amount of Seventy Million Pesos

Only (PhP70,000,000.00)………………………………………....................

11. Request of UP Resilience Institute for a Research and Creative Work Grant

(One-time Grant of PhP100,000 per research output for expected 25

Fellows)……………………………………………………………………...

12. Proposed Utilization of Tuition Fees Collected for the Professional Master

in Data Science (Analytics) offered at the UP Bonifacio Global City campus,

effective AY 2019-2020 ……………………………….................................

13. Proposal for the Public Private Partnership Transaction Model of the PGH

Canter Center ……………………………………………………….............

14. Memorandum of Agreement among the University of the Philippines,

Felicidad T. Sy Foundation, Inc., and UP Foundation Inc. for the donation

of the UP PGH Cancer/Neurosciences facility in the total amount of PhP701

Million…………………………………………………………………….....

15. Reprogramming of the UP Manila’s Unexpended Balances from prior years

obligations from the General Fund in the amount of Seventy Million Pesos

(PhP70,000,000.00)…………………………………………………….........

16. Proposed Systemwide Increase in Lecturers’ Fees, effective AY 2019-

2020………………………………………………………………………….

17. Request of the UP College of Law for an upward adjustment in the

compensation of the Research Award, from PhP1 Million to PhP1.25

Million, for a book that will be published by the Eminent Resident

Scholar………………………………………………………………………

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D. ADMINISTRATIVE MATTERS

1. Reclassification of Dr. Fernando P. Siringan of Marine Science Institute, UP

Diliman from Professor 12 to Research Professor 12, effective 1 August

2019 until 31 July 2022…………………………………...............................

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2. Promotion of Ma. Joji B. Tan of the Division of Professional Education,

College of Arts and Sciences, UP Visayas from Associate Professor 7 to

Professor 1, based on the “Guidelines for the Merit Promotion of faculty

members who are Eligible to Cross-Rank and are Due for Compulsory

Retirement” (1258th BOR Meeting, 29 July 2010)………………………..........

3. Requests for Temporary Waiver of Faculty Tenure Rules ……………….....

4. Appointment of Faculty: Transfer to permanent status……………………...

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III. MATTERS CONFIRMED BY THE BOARD

1. Memorandum of Understanding between the University of the Philippines

Diliman and the Cagayan Economic Zone Authority (CEZA)……………….....

2. Confirmation of the approval by the Board by referendum conducted on 22-28

October 2019 of the Draft Board Resolution on the UP Faculty and Staff 2019

Merit Promotions……………………………………………………………......

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IV. MATTERS FOR INFORMATION OF THE BOARD

A. CONTRACTS/AGREEMENTS

UP System

1. Agreements for implementation of the UP System Office of International

Linkages:

a) Joint Declaration of Cooperation and Memorandum of Understanding

between the University of the Philippines and Kagoshima University,

Japan …………………………………………………………………....

b) Memorandum of Understanding between the University of the

Philippines and Pukyong National University (PKNU), Republic of

Korea …………………………………………………………………...

c) Collaborative Academic Memorandum of Understanding between the

University of the Philippines and York University, Canada …………...

d) Renewal of the Agreement between the University of the Philippines

and Yokohama National University (YNU), Japan on Academic

Exchange (2nd Renewal) …………………………………………..........

e) Agreement for Academic Exchanges and Cooperation between the

University of the Philippines and the University of Tsukuba, Japan …...

f) Memorandum on Academic Cooperation between the University of the

Philippines and Mahasarakham University, Thailand ……………….....

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g) Agreement for Student Mobility between the University of the

Philippines and the University of British Columbia (UBC), Canada …...

h) Memorandum on Academic Cooperation and Agreement for Student

Exchange between the University of the Philippines and Kyungpook

National University, Republic of Korea ………………………………..

i) Memorandum on Academic Cooperation and Memorandum on Student

Exchange between the University of the Philippines and Kanazawa

University (KU), Japan ……………………………………………........

j) Memorandum on Academic Cooperation between the University of the

Philippines and the University of Technology Sydney, Australia ……...

2. Memorandum of Agreement between the University of the Philippines and

Landbank of the Philippines for the Landbank Link.BizPortal………………


Diliman and ABS-CBN Corporation ………………………………….........

4. Memorandum of Understanding among the University of the Philippines, the

Office of the Ombudsman (OMB), and the Commission on Higher

Education (CHED) ……………………………………………………….....

5. Contract of Lease (Renewal) between the University of the Philippines

(Lessor) and the Philippine Institute of Volcanology and Seismology

(Lessee)………………………………………………………………...........

UP Diliman

1. Agreements for implementation of the Office of the Vice Chancellor for

Academic Affairs:

a) Memorandum of Understanding (Third Renewal) between the

University of the Philippines Diliman and Chonnam National University

(CNU), Republic of Korea …………………………………………......


Philippines Diliman and Tokai University (TU), Japan ……………......

c) Agreement on Academic Cooperation (Seventh Renewal) between the

University of the Philippines Diliman and the University of Shizuoka,

Japan ……………………………………………………………............

d) Exchange Agreement between the University of the Philippines Diliman

and Rhine-Waal University of Applied Sciences (HRW), Germany…....

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2. Agreements for implementation of the Archaeological Studies Program:

a) Memorandum of Understanding between the University of the

Philippines Diliman and the Max Planck Institute for the Science of

Human History …………………………………………………………


Philippines Diliman and the Regents of the University of California, Los

Angeles (UCLA) ………………………………………………………..

3. Agreements for implementation of the Cesar E.A. Virata School of

Business:

a) Memorandum of Agreement between the University of the Philippines

Diliman and Del Monte Philippines, Inc. (DMPI)……………………....

b) Memorandum of Agreement between the University of the Philippines

Diliman and Nestle Philippines Inc. ……………………………............

c) Memorandum of Agreement between the University of the Philippines

Diliman and East West Banking Corporation……………………..........

d) Memorandum of Agreement between the University of the Philippines

Diliman and Punongbayan & Araullo………………………………......

e) Memorandum of Agreement between the University of the Philippines

Diliman and Ivant Technologies and Business Solutions Inc…………...

4. Agreements for implementation of the College of Education:


Philippines Diliman and Shaanxi Normal University (SNU), Peoples

Republic of China………………………………………………….........


Philippines Diliman and Saxion University of Applied Sciences,

Netherlands……………………………………………………………..

5. Agreements for implementation of the College of Engineering:


Diliman and Saperium ……………………………………………........


Diliman and Kooapps Philippines Corporation ………………………...


Diliman and Herma Shipyard Inc. (HSI) ……………………….............

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Diliman and Medgrocer …………………………...................................

e) Memorandum of Understanding between the University of the

Philippines Diliman and Tokai University Research and Information

Center, Japan …………………………………………………………...

f) Memorandum of Understanding between the University of the

Philippines Diliman and Chung Yuan Christian University (CYCU),

Taiwan …………………………………………………………………

g) Memorandum of Understanding between the University of the

Philippines Diliman and Chaoyang University of Technology (CYUT),

Taiwan ………………………………………………………………….

h) Deed of Donation between the University of the Philippines Diliman

through the UP Engineering and Development Foundation, Inc. and

Diliman Integrative Technical Consultancy, Inc. ……………………....

i) Deed of Donation between the University of the Philippines Diliman

through the UP Engineering Research and Development Foundation,

Inc. and Cleantech Global Renewables, Inc. …………………………...

j) Deed of Donation between the University of the Philippines Diliman


Automated Technology Philippines, Inc…………………………..........

k) Deed of Donation between the University of the Philippines Diliman


Renato M. Tanseco ………………………………………………..........

6. Agreements for implementation of the College of Social Sciences and

Philosophy:


Philippines Diliman and Doshisha Women’s College of Liberal Arts

(DWCLA), Japan……………………………………………………......

b) Grant Agreement between the University of the Philippines Diliman and

Korea Foundation…………………………………….............................

c) Memorandum of Understanding between the University of the

Philippines Diliman and University of Nottingham Ningbo China

(UNNC) ………………………………………………………………...

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7. Agreements for implementation of the Electrical and Electronics

Engineering Institute:

a) Contract of Award among the Agreement among the University of the

Philippines Diliman (Sending Institution), the Philippine Council for

Industry, Energy and Emerging Technology Research and Development

(PCIEERD), and Mr. Dale Joshua R. Del Carmen (Grantee) ……….....

b) Memorandum of Agreement among the University of the Philippines

Diliman, the Department of Science and Technology (DOST), and the

Philippine Council for Industry, Energy and Emerging Technology

Research and Development (PCIEERD) ………………….....................

8. Agreements for implementation of the Institute for Small Scale Studies:


Diliman and the Progressive Bank Inc. …………………………….......


Philippines Diliman and the Hochschule Neu-Ulm University of

Applied Sciences (HNU), Germany …………………………………....

9. Agreements for implementation of the Marine Science Institute:


Diliman and The Philippine Council for Agriculture, Aquatic and

Natural Resources Research and Development (PCAARRD) ………....


Diliman and the Bureau of Fisheries and Aquatic Resources (BFAR) ...


Philippines Diliman and the Second Institute of Oceanography, Ministry

of Natural Resources, People’s Republic China ……………….............

10. Memorandum of Agreement between the University of the Philippines

Diliman and Play Innovations Inc. …………………………………………..


Diliman and UP Statistical Center Research Foundation, Inc. (UPSCRFI)….

12. Agreement on Academic Cooperation (Fourth Renewal) between the

University of the Philippines Diliman and Nihon Fukushi University (NFU),

Japan…………………………………………………………………………


Diliman and Friendlycare Foundation, Inc. …………………………............

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Diliman and the Polytechnic University of the Philippines ………………....


Diliman and the University of Hong Kong ……………………....................


Diliman and the House of Representatives ……………………………….....

17. Amendment to the Amended and Restated Memorandum of Agreement

between the University of the Philippines Diliman and SBJ Marikina Shoe

Exchange Corp. …………………………......................................................

18. Memorandum of Acceptance of Cross-Enrolees from Yunnan Minzu

University between the University of the Philippines Diliman and Yunnan

Minzu University (YMU), China ………………………................................

19. Contract of Award among the Agreement among the University of the



(PCIEERD), and Dr. Maria Patricia V. Azanza (Grantee) ……………….....


Diliman and Clark International Airport Corporation (CIAC) …...................

21. Contract for Ground Maintenance of the University Avenue and Academic

Oval for one (1) year between the University of the Philippines Diliman and

JSA…………………………………………………………………………..

22. Security Service Contract (Security Service Provider II) between the

University of the Philippines Diliman and Winace Security Agency, Inc…..

23. Construction Agreement between the University of the Philippines Diliman

and ACS Development & Property Managers, Inc. ……………....................


and Emerso Y. Maulit doing business under the name and style of Reygem

Builders……………………………………………………………………...


and Paul G. Marquez, doing business under the name and style of PGM

Construction and Plumbing Services …………………………………….....


and Paul G. Marquez, doing business under the name and style of PGM

Construction and Plumbing Services………………………….......................

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27. Contract for Janitorial Services with integrated manpower to provide

maintenance services between the University of the Philippines Diliman and

Extra Ordinaire Janitorial & Manpower Services……………………….......

UP Los Baños

1. Agreements for implementation of the UPLB Office of International

Linkages:


Philippines Los Baños and National Chung Hsing University (NCHU),

Taiwan…………………………………………………………………..


Philippines Los Baños and National Chiayi University (NCYU),

Taiwan…………………………………………………………………..


Philippines Los Baños and Hunan Agricultural University (HUNAU),

China …………………………………………………………………...


Los Baños and Benguet State University (BSU) ………………………........

3. Memorandum of Agreement between the University of the Philippines Los

Baños and Dr. Dulce S. Miranda ……………………………………............

UP Manila

1. Three (3) Contracts of Affiliations the University of the Philippines Manila

and the Eastern Visayas Regional Medical Center ……………………........

UP Open University

1. General Construction Agreement between the University of the Philippines

Open University and Mechanics Cons. Corp. …………………………........

2. Service Maintenance Agreement between the University of the Philippines

Open University and Transcold Refrigeration and Air-conditioning Center ..

3. Pest Management Service Agreement between the University of the

Philippines Open University and Systematic Pest Control……………….....

B. OTHER MATTERS

1. Report on the carrying capacity of UP Integrated School to admit students in

the Varsity Athletic Admission System (VAAS)………………………........

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2. Report of the Office of the Vice President for Administration on the benefits

granted to University personnel ……………………………………..............

3. Report of the Office of the Vice Chancellor for Community Affairs on the

update on the results of the investigations on fire incidents that occurred in

UP Diliman campus within the last five (5) years …………………………..

4. Report of the College of Human Kinetics on the VAAS recruitment process

and additional data on graduation of student-athletes admitted to the VAAS

program………………………………………………………………….......

5. Letter of Vice President Ma Cynthia Rose Bautista dated 21 November

2019………………………………………………………………………….

6. Requesting for extension of deadline for submission of report to 30 April

2020 re Program and Institutional Assessment of the Asian Center, and to be

relieved of chairmanship of the committee conducting the institutional

assessment …………………………………………………………………..

7. Status Report of Prof. Maria Serena Diokno on what the team has done in

relation to the BOR-approved proposal to examine the Philippines from the

16th-19th centuries as the University’s contribution to the forthcoming

commemoration of the 500th anniversary of the arrival of Ferdinand

Magellan …………………………………………………………………….

8. Letter of on the ECON CDC and Case No. 2019-002………….

9. Open Letter and a Position Paper of the Sectoral Regents…………………..

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V. OTHER MATTERS

1. Request of UP-Ayalaland Technohub to cut trees within the complex near the

building, parking, and perimeter areas purposely for precaution from hazards……

2. Special briefing on the study on Clark City by the University of Glasgow and the

UP Department of Geography entitled, “Counter-mapping for peri-urban social

justice: accounting for spatial narratives of community resistance and

dispossession in urban transition”………………………………………………….

3. Requests of Staff Regent Pedrano………………………………………………….

3.1 Grant of Gratuity Pay or Christmas bonus for Non-UP contractual employees

3.2 Merit Promotions for all Administrative Staff and REPS

4. Matters of Regent Farolan……………………………………………………….

5. Matters of Regent Guillermo…………………………………………………….

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DECISIONS OF THE BOARD OF REGENTS

1349th Meeting, 28 November 2019

I. MATTERS ARISING FROM THE MINUTES OF PREVIOUS

MEETINGS

A. 1343rd BOR Meeting, 28 March 2019

1. Creation of an External Committee Headed by VPAA for the Program and

Institutional Assessment of the Asian Center

1.1 President Concepcion informed the Board of the letter from Vice President

Cynthia Rose Bautista dated 21 November 2019 requesting for: 1)

Extension of the deadline for the submission of the report to 30 April 2020;

and 2) For Vice President Bautista to be relieved of the chairmanship of the

External Committee conducting the program and institutional assessment

of the Asian Center. He moved for the approval by the Board of the two

requests.

1.2 President Concepcion said that Vice President Bautista was appointed as

Chairman of the Committee by the Board of Regents on 28 March 2019

upon the election of the new Dean of the Asian Center. She had started with

the committee's work but was overtaken by the ongoing faculty merit

promotions. Secondly, she found herself inadequate to Chair the said

committee for the reason that she has no deep involvement in the Asian

Studies network.

1.3 Chair De Vera said that there may be a need to define the parameters of the

program and institutional assessment because the current parameters might

be too broad and would therefore take longer to complete.

1.4 President Concepcion informed the Board that the members of the said

Committee are Professor Emeritus Emmanuel De Dios who was with the

Asian Studies until his retirement; former Undersecretary of the

Department of Foreign Affairs, Dr. Federico Macaranas; UP Institutional

Academic Assessment and Development System Assessor and Former

Dean of the College of Engineering, Dr. Aura Matias; and Assistant Vice

President for Academic Assessment and Development Dr. Alyssa

Alampay.

1.5 Regent Go seconded the motion to accept the resignation of Vice President

Cynthia Rose Bautista as Chairperson of the External Committee for the

Program and Institutional Assessment of the Asian Center. There being no

objections to the motion duly made and seconded, the Board approved the

same.

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I. MATTERS ARISING FROM THE MINUTES…(cont’d)

A. 1343rd BOR Meeting, 28 March 2019 (cont’d)

. . .

1. Creation of an External Committee … (cont’d)

. . .

1.6 On the request to extend the deadline for the submission of report of the

Committee to 30 April 2020, Chair De Vera expressed his worry that

assessment may be too broad that it will take a year to finish the assessment.

He remembered that the basis of this assessment was the observation of

some of the members of the Board during the selection of the new Asian

Center Dean that the candidates for the Dean do not seem to have a very

clear direction on what the role of that center is in the scheme of the national

university. The sense of the Board then was not really to evaluate their

degree programs.

1.7 Regent Jimenez pointed out that while he completely understands that Vice

President Bautista is busy, he does not think that a chairman of a review

committee should necessarily be an expert on the subject matter because

the Committee can draw experts, consult people, and come up with

discussions.

1.8 In response, Chair De Vera agreed that chairing a committee does not

require very clear specialization on the subject matter. However, in the case

of Vice President Bautista, the reason is perhaps the overwhelming

responsibilities since she has become the default chair of all the instructions

of the Board.

1.9 President Concepcion quoted the reasons cited by Vice President Bautista

in her letter, to wit:

“xxx…this composition is far from ideal. As Faculty Regent Ramon

Guillermo observed, it is a Committee without an Asianist, except possibly

for Dr. Macaranas who has extensive understanding of Asia, albeit as a

political economist. To partially address this limitation, we originally

planned to have zoomed meetings with Asian Studies colleagues in other

universities, e.g. example, National University of Singapore, Kyoto

University, University of Hawaii, Cornell University, Australia National

University, University of Wisconsin among others for a sense of the

direction and challenges of Asian Studies.”

1.10 After further discussions, Regent Go suggested setting the deadline for

submission of the report once a new Committee Chair has been appointed.

Regent Farolan concurred with the suggestion of Regent Go.

Board Action: The Board APPROVED the resignation

of Vice President Cynthia Rose Bautista

as Chair of the External Committee for

the Program and Institutional

Assessment of the Asian Center.

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I. MATTERS ARISING FROM THE MINUTES…(cont’d) . . .

2. Other Matters Arising

1. On the unresolved issues of non-UP contractual workers

1.1 Regent Pedrano said that the unresolved issues of non-UP contractual

workers are included in the letter of the Alliance of Contractual Workers in

UP (ACE UP) dated 28 November 2019. Copies of the same were

distributed to the members of the Board. Included in the said letter are the

issues arising from Memorandum No. NGY 19-58 issued by the Office of

the Vice President for Administration, such as non-payment of the salary

differential, non-payment of the 20% premium, implementation of the daily

salary basis instead of monthly and deductive, 13th month pay year-end

incentive, and the call for the conversion of non-UP contractuals to UP

contractuals. Regent Pedrano said that they have already called the

attention of the administration on these issues. In fact, these were among

the matters discussed during the special briefing of the Board held on 18

September 2019.

1.2 Since it is his first time to see the said letter, President Concepcion

requested time to confer with Vice President Yunque on the matters raised

and to report to the Board and to Regent Pedrano after.

1.3 On the issue of converting non-UP contractuals to UP contractuals,

President Concepcion informed the Board that his team is now finalizing

the number of personnel to be converted from non-UP contractuals to UP

contractuals. He expects to be able to announce the result of this initiative

before the Christmas break.

1.4 Chair De Vera reiterated that, as a matter of procedure, matters such as this

should be submitted first to the President in a formal letter ahead of time,

copy furnished the members of the Board. This way, the President will have

time to do completed staff work before bringing the matter up to the Board.

The President will then be able to respond to questions on the matter when

the same is brought up to the Board.

Board Action: NOTED

2. On the Grant of Cash Award to Thirty-Four (34) Employees of the Office of

Admissions in the amount of Fifteen Thousand Pesos (P15,000.00) each

2.1 Regent Pedrano sought clarification on whether the Director and the

Assistant Director of the Office of the Admissions are included in the

grant of cash award given to the personnel of the Office of Admissions,

approved by the Board during its 1345th BOR meeting held on 10 June

2019. She read the pertinent portion of the Minutes of the said meeting

(Item 6.5, ), as follows:

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B. Other Matters Arising (cont’d)

. . .

2. On the Grant of Cash Award to Thirty-Four (34) Employees … (cont’d)

“6.5 Regent Farolan recalled that the last BOR decision on a similar issue

for UPCAT 2018 was to grant a cash award of P15,000.00 each, across-

the-board, including the Director and Assistant Directors. Following the

same policy, he moved that the same be applied in this case— an across-

the-board amount of P15,000.00 each for both the regular employees and

the emergency personnel.”

2.2 Regent Pedrano said that in the BOR Resolution that was issued, the Director

and the Assistant Director were not included. Secretary Lara clarified that the

Resolution issued was based on the motion made by the President that was

put for voting (Item 6.7, ), to wit:

“6.7 President Concepcion amended his motion that the Board approve

the grant of cash award of P15,000.00 each to the 34 regular employees

and the 34 non-UP contractual employees who worked with the Office of

Admissions on the UPCAT processing.”

2.3 After further discussions, President Concepcion moved that the Director and

the Assistant Director of the Office of Admissions be included in the approval

and be granted a cash award of P15,000 each.

2.4 There being no objections to the motion duly made and seconded, the same

was approved.

Board Action: The Board APPROVED the inclusion

of the Director and the Assistant

Director of the Office of Admissions

in the grant of Cash Award of

P15,000.00 each for UPCAT 2019.

3. On the Expanded Service Recognition Pay (eSRP) for faculty members who

were previously REPS (Research, Extension, and Professional Staff)

3.1 Regent Guillermo requested an update on the status of faculty members, who

were formerly REPS, availing the eSRP benefit for the period that they were

REPS. He recalled that during the 1348th BOR meeting held on 26 September

2019, the resolution was to create a committee that will study the financial

implication of granting the said benefit.

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A. Other Matters Arising (cont’d)

. . .

3. On the Expanded Service Recognition Pay (eSRP) … (cont’d)

. . .

3.2 President Concepcion said that he would follow up the matter with Vice

President for Administration Nestor Yunque.

Board Action: NOTED

4. On the requested reports of Regent Farolan

4.1. Regent Farolan said that the two (2) new agenda items are the case

management audit of all sexual harassment cases in all CUs and the

information dissemination system to members of the Board of Regents in case

of emergencies or disasters. The other items are related to his previous

requests, particularly the fire report that should have been included in the

safety reports submitted by UP Diliman when the Board directed all the CUs

to submit. He said that what the CUs submitted were insufficient and does not

substantially comply with his requests.

4.2. President Concepcion said that in order to avoid a Regent having to return to

the Board on matters as these, he requested Regent Farolan to direct his

additional queries or clarification to his office and he will take care of those

queries.

4.3. As Chair of the Board, Chair De Vera said that he will impose the same

condition to officially write the President, copy furnished the members of the

Board, on the parameters of the request and what data is specifically requested

so that the subsequent report of the President will already make sure that the

request has been complied with.

4.4. Regent Farolan informed the Board that he already emailed a follow-up and

would appreciate a response to his emails, especially on the reports requested

which are quite critical and are very much needed already.

4.5. Chair De Vera shared that House Deputy Speaker Loren Legarda asked him

about the compliance of UP with environmental laws. She is also asking UP

to explain its compliance with the solid-waste management law.

Board Action: NOTED

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II. MATTERS APPROVED BY THE BOARD

A. GENERAL GOVERNANCE

1. Appointment of University Officials

At this point, the Board went into an executive session.

The Board appointed the following University officials:

Asst. Prof. RANJIT S. RYE as Assistant Vice President for Legislative Matters,

Office of the Executive Vice President, effective 01 October 2019 to serve at

the pleasure of the President

Assoc. Prof. LETICIA SUSAN LAGMAY-SOLIS as Dean of the Asian

Institute of Tourism, UP Diliman, effective 28 November 2019 until 27

November 2022

Prof. SHIRLEY V. GUEVARRA as Dean of the College of Home Economics,

UP Diliman, effective 28 November 2019 until 27 November

2022

Prof. JEZIE A. ACORDA as Dean of the College of Veterinary Medicine, UP

Los Baños, effective 28 November 2019 until 27 November 2022

Prof. PATRICIA B. ARINTO as Dean of the UP Visayas Tacloban College,

UP Visayas, effective 28 November 2019 until 27 November 2022

Board Action: APPROVED

2. On the request of UP faculty to have a short dialogue with the members of

the Board of Regents

2.1 At this juncture, Regent Guillermo raised the statement of concern of UP

faculty for democratic governance, collegiality, accountability, and

transparency, which was signed by around 300 faculty members. He said

that they are outside Quezon Hall requesting to have a short dialogue with

the members of the Board of Regents.

2.2 The Board agreed to meet with the faculty members and other sectors of

the community for a short dialogue, at the lobby of Quezon Hall where

they were holding a program. Chair De Vera declared a 30-minute recess.

Board Action: Noted

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II. MATTERS APPROVED BY THE BOARD (cont’d)

A. GENERAL GOVERNANCE (cont’d)

. . .

3. Request of UP Los Baños for the extension of appointment of Dr. PORTIA

G. LAPITAN as Vice Chancellor for Academic Affairs, effective 2 October

2019 until 31 October 2020, in view of her retirement from service on 1

October 2019

3.1. The Board noted that the request of UP Los Baños for the extension of

appointment of Dr. Portia G. Lapitan as Vice Chancellor for Academic

Affairs, effective 2 October 2019 until 31 October 2020, in view of her

retirement from service on 1 October 2019 does not require BOR

approval.

Board Action: Item remanded to UP Los Baños

for appropriate action.

B. ACADEMIC MATTERS

1. Proposed formalization of the de facto stricter tenure rules that UP Diliman

units have implemented; and Approval of revisions in the timelines and

publication requirements of implemented rules in the colleges to address

numerous waivers of tenure

1.1 By way of a background, Vice President Bautista explained that the Board

had been receiving numerous requests for waiver of tenure rules, some of

which go all the way up to 8th waivers. In August 2018, the Board called

for a review of the tenure rules in order to avoid going beyond one waiver.

It also called the attention of the Office of the Vice President for Academic

Affairs (OVPAA) to review the stricter tenure rules being implemented

by some colleges that have not been approved by the BOR. In August

2019, the OVPAA was ready to present the tenure rules but the Board

deferred action because the All UP Academic Employees Union

(AUPAEU) had yet to be consulted on policy changes concerning the

faculty, as provided for in the Collective Negotiation Agreement.

1.2 Vice President Bautista also explained the need for waivers in the context

of the academic system of recruitment, probation and tenure of the

University. She said that unlike many reputable universities abroad that

recruit regular faculty at the Associate Professor level with the necessary

qualifications for the position, most units in UP are recruiting the best and

the brightest from among their graduate students, or in many exceptional

cases, among their outstanding undergraduate students. But for state

universities and colleges (SUCs), the Civil Service qualifications being

followed require a Masters degree at the Instructor level. In this case, the

qualifications make a difference and the probation period is shorter for

SUCs.

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. . .

B. ACADEMIC MATTERS (cont’d)

. . .

1. Proposed formalization of the de facto stricter tenure rules … (cont’d)

. . .

1.3 Chair De Vera said that such qualifications standards for faculty hiring do

not reflect the status of UP as the national university. He confirmed that

for SUCs, a Master’s degree is required to become an Instructor and two

(2) years of probation to get tenure.

1.4 Regent Go said that even with that requirement for SUCs, the number of

faculty with at least a Master’s degree is still less than 50% in all SUCs in

the whole country. Chair De Vera said that this may be because this rule

from the Civil Service only came out in 2016. The faculty members

without a Master’s degree are from those who were hired before 2016.

1.5 Vice President Bautista said that since 2004, the minimum requirement

for tenure are as follows: at least a Master’s or equivalent degree or

professional degree; satisfactory or better teaching performance; and sole

or lead authorship of a refereed journal article or academic publication by

a recognized academic publisher.

1.6 Chair De Vera said that in the last National Budget Circular No. 461

regarding promotions for SUCs, the CHED decided a “no Master’s

degree, no promotion” rule. In response to Chair De Vera, UP Diliman

Vice Chancellor for Academic Affairs Evangeline Amor said that UP is

now transitioning in that direction. In 3-5 years’ time, UP would have

eventually upgraded its minimum tenure requirements.

1.7 Vice Chancellor Amor presented to the Board the different units that

submitted their tenure rules for formalization. The tenure policies have

been implemented by these units on the understanding that the

recommendations for tenure of which were based on these stricter policies,

the BOR had, in effect, de facto approved said policies. Regardless of the

foregoing, and in order to remove any further issues that may arise,

formalization of the policies through BOR approval is nevertheless being

sought.

1.8 Chair De Vera clarified that what is being sought from the Board is to

legitimize existing stricter tenure rules to address issues on waivers so that

they do not have to go to the Board for each waiver of tenure case. There

is no upgrading of the tenure requirements yet.

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. . .


. . .


. . .

1.9 Vice President Bautista confirmed that there is no upgrading of the minimum

tenure requirements yet because the revision of the tenure policies of the

University is still ongoing, except for the Cesar E.A. Virata School of

Business whose revised tenure rules are in this meeting’s agenda for Board

approval. She clarified that what is being asked from the Board is approval

of the following: 1) de facto stricter tenure rules implemented in UP Diliman;

2) revision of timeline and publication requirement of the UPD College of

Science; and 3) request of Electronic and Electrical Engineering Institute

(EEEI) not to revise timelines but to allow waivers for four students in

transition.

1.10 In response to Chair De Vera’s query regarding the request of the EEEI, Vice

President Bautista explained that EEEI does not want to adjust their timelines,

but they are asking that the Board allow waivers for four (4) of their faculty

in case they need to have a waiver.

1.11 Regent Go recommended that the Board delegate to the President the

authority to approve extension of waivers. After all, it is the assumption that

they had undergone the process of consultation from the faculty, the College

and, presumably, even the Chancellor. He added that there are certain policy

guidelines already and these guidelines will just be implemented by the

President and the officials of the University. As a national university, UP

should be a model of good governance. Chair De Vera supported the

recommendation of Regent Go.

1.12 Regent Laurel said that the University has a very capable and competent

President. Thus, he concurred with the Chair and Regent Go to delegate to

the President the power to implement all tenure rules.

1.13 Regent Guillermo said that the matter on tenure policies is one of the most

contentious issues in the University. It is very rare that the Board discusses

matters like formalizing de facto tenure rules or revision of tenure rules. It is

therefore his opinion that these be discussed at the Board level.

1.14 Chair De Vera clarified that the proposal of Regent Go is that once the Board

has approved these de facto tenure rules, the Board can delegate to the

President the responsibility to implement the approved tenure rules. The

Board will still decide on it as a Board but henceforth give to the President

the power to implement all tenure rules. Even on the appeals mechanism, the

sense of the Board is to just leave it to the President as well.

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. . .


. . .


. . .

1.15 Regent Jimenez inquired if there are any revolutionary models on tenure

from other universities around the world, given the advances in

technology like Artificial Intelligence and the Fourth Industrial

Revolution, and the fact that knowledge is no longer controlled by the

universities. Vice President Bautista replied that there will be qualification

equivalences for MS and PhD. In fact, even in the ongoing faculty

promotions, equivalences are already recognized. Patents, for instance,

were not recognized in the past as they are now, and may even be of

greater value.

1.16 After further discussions, Chair De Vera reiterated that the pending

motions are: 1) to approve the revised tenure rules for all the colleges

enumerated; and 2) to delegate the responsibility of implementing all

BOR-approved tenure rules, and looking at issues emanating from the

same, to the President. There being no objections to the two motions duly

made and seconded, the same were approved.

1.17 Chair De Vera noted that the National College of Public Administration

and Governance (NCPAG) was not included in the list of UP Diliman

units that have implemented stricter tenure rules. He remembered that,

during the time when he was still a faculty at NCPAG, there was a policy

that a faculty will not be tenured unless he finished his PhD. He was not

sure whether that decision of the faculty has been codified into actual rules

because there is also a possibility that agreements in the Faculty Council

may not have been put in written form. He then moved that the Board

instruct Vice President Bautista and Vice Chancellor Amor to request all

other colleges to codify their tenure rules so that at least everyone knows

what the standards are, and submit to the BOR for approval. Regent Go

suggested including a matrix showing all these tenure rules for all the

colleges.

BOARD ACTION: APPROVED. The authority to implement

all Board-approved tenure rules are

delegated to the President. Vice President

Bautista and Vice Chancellor Amor are

instructed to direct all other colleges to

codify their tenure rules and submit the

same to the BOR for approval.

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. . .


. . .


Business (VSB)

2.1 Vice President Bautista said that his proposal was submitted to UP

Diliman in February 2019 and was endorsed to the UP System in March

2019. However, the endorsement of the VSB proposal to the BOR was

deferred so that it may be submitted together with the revised tenure rules

of the other units. It is now being proposed to the BOR for approval,

together with the proposed formalization of de facto stricter tenure rules.

2.2 Vice President Bautista highlighted the salient features of the revised

tenure rules. She then called on former VSB Dean Ben Paul Gutierrez,

who was designated by current VSB Dean Joel Tan-Torres to make the

presentation to the BOR, to elaborate on the proposal.

2.3 Chair De Vera inquired why the length for Assistant Professor to comply

with tenure requirements is much longer than Associate and full

Professors. Prof. Gutierrez replied that this is due to the additional number

of publication requirements that VSB is now requiring its faculty to

comply with. Chair De Vera clarified that he raised the question only to

ensure that VSB is not giving its faculty too long to finish a degree, but

rather giving them more time to comply with publication requirements.

2.4 Professor Gutierrez explained that the new rules shall become effective

upon approval by the Board, but shall apply to faculty members with

original appointments starting January 2019, the time when the new rules

started to be formulated. In response to President Concepcion’s query, the

new VSB Dean will be covered by the new tenure rules because his

appointment was effective on the date he was appointed by the Board as

Dean, which is in October 2019.

2.5 In relation to the discussion earlier in the meeting about changes in

approaches to higher education, Regent Farolan inquired whether the

focus on publication is something that could be tempered with some form

of alternative practical knowledge especially in the field of business. He

asked if VSB has considered alternative requirements for tenure other than

publication.

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. . .


. . .


Business … (cont’d)

. . .

2.6 Prof. Gutierrez said that the international standards require more research

and publications, in addition to professional practice. Hence, the faculty is

rated using international standards in terms of citations and the number of

publications. With the new rules, VSB is actually moving towards

international standards.

2.7 Regent Jimenez hoped that research and publication should not be

promotions-driven, but for advancing the boundaries of knowledge, which

Professor Gutierrez acknowledged. He also assured the Board that they

are not forgetting teaching performance as among the criteria for tenure.

An Instructor and Assistant Professor could still be promoted for teaching

because three (3) years of full time teaching could be equivalent to a one-

step promotion. If the teaching evaluation of a faculty in the

Student Evaluation of Teachers (SET) is below a mark of “2.0”, then

he/she cannot be considered for promotion, even if he/she has a

publication.

2.8 Regent Jimenez expressed his concern that the faculty would treat the

students as clients because of the SET. He mentioned that there is criticism

of some business schools abroad about treating students as clients, because

the competition for business schools all over the world is so tough such

that professors tend to play with the rules in order to get and keep its

"customers". Vice Chancellor Amor said that it would be hard to say that

the SET is client-driven because it is done online and after the end of the

semester.

2.9 On the query of Regent Farolan whether the SET has an impact on the

performance rating of the faculty, Vice Chancellor Amor said that the SET

is mainly for the improvement of teaching. Most units require at least a

satisfactory rating in the SET for renewal, tenure, or promotion of faculty.

2.10 Prof. Gutierrez added that the SET is also used as a form of coaching tool

for the faculty. If the faculty has a very low SET rating, the Department

Chair will assign a senior faculty member to mentor and coach the faculty

to improve his teaching performance.

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. . .


. . .


Business … (cont’d)

. . .

2.11 In response to Regent Farolan, Prof. Gutierrez said that there is a

possibility that a very good faculty member could be given low SET rating

by a student for whatever reason. However, the SET has both quantitative

and qualitative measures, and are reviewed by the Department Chair every

semester or trimester. Faculty members who get low SET ratings are

coached and mentored by senior faculty.

2.12 There being no objections to the motion duly made and seconded, the

proposed revised tenure rules of the VSB was approved.

Board Action: APPROVED.


Education and Graduate Attributes

3.1 As a backgrounder, Vice President Bautista explained that elements of

UP’s philosophy of education and graduate attributes have been discussed

in several series of UP System conferences such as the 2009 Conference

on The Challenge of Being a National University: Towards UP’s Second

Century; Values and UP Education (1995); UP in the Service of the

Nation (1996); and Globalization, Nationalism, and UP (1997).

3.2 The 2009 System Conference talked about what Tatak UP is and pictured

the envisioned Iskolar ng Bayan as someone expected to 1) think

critically, independently, analytically, and holistically; 2) embody

malasakit, dangal, discipline and the vocation for national service; and 3)

has her/his “head in the sky and his feet on the ground”. The ideal typical

UP student is said to be one who embodies honor and excellence.

3.3 There have been a lot of discussions in the past about UP's philosophy of

education and what a UP graduate's attributes should be, but the same was

never articulated in any formal statement, as the University never saw the

need to make such statement. However, some programs of the University

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. . .


. . .


Education and Graduate Attributes (cont’d)

. . .

3.3 (cont’d)

. . .

(e.g. UP Manila’s Doctor of Medicine; UP Diliman’s BS Biology; BS

Civil Engineering and BS Statistics; UP Los Baños’ BS Biology. BS

Development Communication, BS Agricultural and Biosystems

Engineering, BS Agriculture and BS Forestry) have undergone and passed

the ASEAN University Network’s Quality Assurance Program

Assessment. The AUN-QA assessors observed that the articulation of

UP’s vision and philosophy of education is different across CUs. Since

other UP programs are now in line for, or are applying for AUN

assessment, it is high time to articulate UP’s philosophy of education and

graduate attributes.

3.4 The institutional vision is a re-articulation of the UP Charter to express it

in a better language. The proposed statement on the philosophy of

education and graduate attributes are as follows:

“A UP education seeks to produce graduates imbued with an abiding sense

of responsibility to their people and nation, the skills and mindsets to

improve human life, and a commitment to the freedom and welfare of all.

Aside from mastery of knowledge in their specific disciplines, UP

graduates must possess breadth of mind, strength of character, and

generosity of spirit, fostered by a firm grounding in both the arts and

sciences, and such specialist courses as their programs may require.

They must be prepared to inclusively engage with society and the world at

large, mindful of their people’s needs and capabilities, and keen to the

challenges and opportunities of national development in this century of

rapid global change.

UP aims to achieve this through its General Education program, one that

develops mind, body and spirit, which familiarizes all its students with their

culture and history and fosters a sense of shared citizenship, while

equipping them with critical thinking, discernment and technical skills they

will need to excel in their chosen professions.”

3.5 Regent Jimenez cautioned the Board on the use of the term “shared

citizenship” because the term “citizen” is a legal concept. Alternatively,

he suggested using terms such as “shared sense of identity” or “shared

sense of nation”. Vice President Bautista took note of the suggestion.

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. . .


. . .



. . .

3.6 Chair De Vera said that it is a very good initiative on the part of the

University because countries in the ASEAN Region have already defined

the attributes of their graduates from the higher education system, not just

for their individual national universities but for the whole nation, and they

anchor their strategic plans on it. He recalled that when he was still a Vice

President in UP, there was a workshop for UP campuses to create their

identity (niche) and the type of graduates that they will produce. He

inquired when the niches of the UP campuses would be defined in terms

of their graduate attributes, in addition to these general attributes of a UP

graduate.

3.7 Vice President Bautista responded that it is a good idea to bring this

general statement down to the level of the CUs and let the CUs craft their

own individual philosophy of education and graduate attributes, for as

long as they are aligned to these general philosophy and attributes.

3.8 Regent Go inquired where does the sense of gratitude to the country figure

in the proposed statement. He said that what is needed is a philosophy or

a vision that will move or drive the body and the spirit to execute things.

Vice President Bautista replied that this is just a first attempt for capturing

what is Tatak UP. She explained that this is for pragmatic reasons so that

CUs will know what it is that they are aligning to.

3.9 Chair De Vera said that there should be a series of exercises to develop

that mantra eventually. There is also a need to convert this philosophy into

measurable outcomes so that the programs and interventions in the

University lead to a certain realization. This is what has been done in

Malaysia; every graduate of the higher education system must be

proficient in one other language aside from English. Thus, programs that

are run by the ministry are justified in terms of the graduate that they will

produce. He added that it is a process that the University will have to

engage in.

3.10 In regard to Regent Go’s query, Chair De Vera instructed Vice President

Bautista to have an inventory of the tag lines that were developed over

time in order to find some commonality. He shared that during the

previous administration, there were two (2) options for the One UP tag

line: “Shaping Minds that Shape the Nation”, and “Shaping Minds that

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. . .


. . .



. . .

3.10 (cont’d)

. . .

Shape Nations.” The first one was selected because RA 9500 gives UP

the National University title, so its accountability is to the nation and not

the international community.

3.11 Regent Farolan inquired about the impact of this proposal to the possible

track of UP moving towards becoming a research university and focusing

more on the graduate programs. Vice President Bautista replied that that

track is continuously being explored and is always at the back of their

minds. But as she mentioned before, the problem is that there are very few

institutions in the country that can educate the best and brightest students

at the undergraduate level. That is always the reason why UP cannot give

up or reduce its undergraduate program. If the University is really serious,

it has to help develop the state universities and colleges so that students

go to them eventually.

3.12 In response to Regent Go, Vice President Bautista said that Tatak UP has

always been associated with the liberal education core of UP, which is the

General Education (GE) program. The whole philosophy is to become

good specialists, but the framing and the shaping ideally is because of the

GE program of the University. The liberal mind is developed even as the

specialist and expertise perspective develops.


Board approved the proposal, with a reminder to Vice President Bautista

to move this forward, taking note of the comments of the Board on what

needs to be done with individual units, and to summarize it very

succinctly.


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. . .


. . .

4. Proposed Change of Name of the UP Baguio’s Department of Social

Anthropology and Psychology to “Department of Anthropology, Sociology,

and Psychology”

4.1 Vice President Bautista briefly explained that the nomenclature “social

anthropology” brings confusion because it has a very specific meaning in

some countries—it means a branch of Anthropology. However, the

Department’s program is a combination of sociology and psychology.

Hence, the request to change the name from Department of Social

Anthropology and Psychology to Department of Anthropology,

Sociology, and Psychology.


Board approved the proposed change of name.


5. Proposed Establishment of the UP System Computational and Data Center

5.1 By way of a background, Vice President Bautista explained that there are

two (2) strategic areas that the University is trying to develop: Omics

Research and Data Science. Omics is a rapidly evolving, multi-

disciplinary, and emerging field that encompasses genomics,

epigenomics, transcriptomics, proteomics, and metabolomics. The

Philippine Genome Center (PGC) is now initiating the development of the

Philippine Genome Information Hub that would consolidate and link the

different genomic data sets all over the country.

5.2 For data science, various initiatives from different CUs are currently being

linked by a working group on data science under the Office of the Vice

President for Academic Affairs. The PhD program on data science is being

developed, and the Board recently approved the

Professional Master in Data Science (Analytics) program. The UP

System Computational and Data Center or the Data Commons is very

necessary if UP wants to be at the forefront of data science. UP is now in

discussions with the Philippine Statistical Authority (PSA) regarding

mirroring of PSA data which can be used by the University.

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. . .


. . .

5. Proposed Establishment of the UP System Computational … (cont’d)

. . .

5.3 The Dean of the College of Science, Dr. Giovanni Tapang, presented to

the Board the salient features of the proposed UP System Computational

and Data Center (or Data Commons), including the resources and budget

requirement.

5.4 Dean Tapang highlighted the need for a central data hub so that all big

data coming from different UP units such as the Nationwide Operational

Assessment of Hazards (NOAH) Center, Philippine Genome Center, and

even data from researchers and faculty, can be shared with each other.

5.5 He was glad to inform the Board that they will propose to the European

Organization for Nuclear Research (CERN), in January 2020, that they be

allowed to be part of the CERN experiment. CERN operates the largest

particle physics laboratory in the world and this will be high energy

physics collaboration with several countries, which will entail two (2)

petabytes of data per experiment. This will not just involve UP Diliman

as they will be working with other UP units as well as other state colleges

and universities, and private universities. All of them have high energy

and computational fields that they will be using together with the

Department of Science and Technology (DOST). The DOST will be

providing the funds for the servers as well, but UP has to have its own,

and that is where the UP Data Commons come in. It will be installed at

the Computational Science Research Center (CSRC) of the College of

Science.

5.6 In response to Regent Jimenez, Dean Tapang said that the PREGINET is

the DOST-ASTI high speed line that connects different universities

together. It has a very large bandwidth connection.

5.7 On the query of Regent Go regarding the kind of data to be stored, Dean

Tapang explained that the data can range from field data of biologists, the

data generated from the experiments, or data gathered by social sciences

surveys. Going back to Regent Jimenez’s question, Dean Tapang

explained that the University needs a PhD in Data Science who can

properly manage, handle and store all the data being generated by the

University, which ranges from videos, pictures, text, research outputs,

arts, among others,

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5.8 Regent Go said that data and information on anything is readily available

now and is free. He then inquired about the advantage to be gained by the

University if the only problem is storage of data. Vice President Bautista

said that it is not just the storage of data but making the scientific

community data accessible to researchers. That is why UP is now in

discussions with the Philippine Statistical Authority (PSA) because they

have all the data on all their surveys done through the years which the

University can use for its researches. The PSA has one of the best data

sets in the world, yet access to these data is not easy for researchers. The

proposed Data Commons would be mirroring PSA’s data (analysis and

tables) and make them accessible to researchers.

5.9 In response to Regent Go, Dean Tapang said that the main purpose of the

Data Commons is to support the PhD in Data Science. Data Science goes

beyond IT because it is not just being able to know how to make a

computer run very efficiently, but it is about data generation, analytics,

connectivity, access and storage, as well as developing new algorithms

like, for example, how to tie together images with text, or with human

movement. These problems have not been studied well and that is where

the University can have its foothold in developing data science, not only

in the country but in the whole world.

5.10 Regent Jimenez stressed the importance of having the Data Commons

established now because the University might be way behind in data

science. He heard of it being talked about in Dubai about 10 years ago.

However, he said that this should not substitute for human interaction.

5.11 In regard to the supplier of the server for the Data Commons, Dean Tapang

said that there are several suppliers for the hardware such as the HP and

Supermicro, the latter being preferred by research facilities because they

can tune it to client’s needs, though they have also inquired from Huawei

if they can offer a cheaper alternative. For the software, it will be using

open sources in which researchers are already experts.

5.12 Regent Go wanted to know how this proposal will affect the College of

Science, i.e., will it focus more on being a training center or just help

connect the different industries and government agencies in the country to

get more information. Vice President Bautista replied that, for now, the

College of Science is just offering itself as a host for this System project.

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The College of Science, College of Engineering, School of Statistics, and

other units of the University will be involved. The budget is mostly for

hardware and initial software necessary to get the system running. It will

be putting big data together while at the same time having a PhD in Data

Science program. The data will be accessible to both the PhD in Data

Science students, as well as researchers who need the data.

5.13 President Concepcion suggested preparing a written breakdown of the

Phase I budget requirement with corresponding explanation for

submission to the members of the Board for their information. Regent

Jimenez requested a graphic picture of the entire system for better

appreciation and understanding.

5.14 To the question of Regent Go whether this system could help connect the

constituent universities, Vice President Bautista replied in the affirmative.

She said that there are different projects being undertaken by the

University that will connect data and researchers. An example is the

PCARI Research and Instructional Infrastructure for Mentoring and

Collaboration (PRIME) Project under CHED which is developing video

conferencing units for shared lectures and seminars. It is being used by

UP Diliman for its remote Masters program in Cebu so that students in

Cebu can attend a class together with Diliman students through this

platform.

5.15 After further discussions, Regent Jimenez moved for the approval of the

establishment of the UP System Computational Data Center. Regents

Laurel and Farolan seconded the motion. There being no objections, the

same was approved.


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6. Proposed approval of a waiver of the policy requiring at least 15,000

students for an Office for the Vice-Chancellor for Student Affairs to be

established in a CU and the subsequent creation of the UPLB Vice-

Chancellor for Student Affairs

6.1 Vice President Bautista explained that the request is for a waiver of the

policy of the Board requiring at least 15,000 students for the creation of a

Vice Chancellor for Student Affairs (OVCSA), and to allow the elevation

of the existing Office of Student Affairs (OSA) into an Office of the Vice

Chancellor for Student Affairs (OVCSA). Currently, UPLB has about

11,190 undergraduate students and about 8,226 graduate students, which

is expected to expand by 2021. UPLB was able to show empirically that

the number of graduate students has been increasing over the years

because it has been very proactive in pushing for the expansion of its

graduate programs. She stressed the pressing need for special mental

health services in light of the serious mental health situation among UPLB

students who are mostly non-residents of Los Baños. It is also in

compliance with the Civil Service Commission's resolution directing

UPLB's Office of Student Affairs to provide psychological testing

services to UPLB applicants.

6.2 Atty. Eleno Peralta, Director of the UPLB OSA, explained that OSA is

currently under the Vice Chancellor for Academic Affairs. If the proposal

to elevate the OSA into OVCSA is approved by the BOR, the non-

academic concerns currently handled by the OVCAA will be downloaded

to OVCSA. This will allow OVCAA to concentrate more on the teaching,

curriculum, and educational technology. At the same time, this will

strengthen OSA’s approach in addressing the complex needs of students.

6.3 Given that the staff complement will remain the same, Regent Go inquired

what new functions the Office can undertake under the proposed OVCSA

that it cannot perform under its current set up. In other words, apart from

the fact that the head of unit can now report directly to the Chancellor and

not anymore to the Vice Chancellor, what can an OVCSA do to address

the needs of students that the current OSA cannot do.

6.4 As a corollary, Regent Farolan inquired whether the elevation of the OSA

into OVCSA would lead to faster utilization and access to resources, or to

a faster way of instituting programs that could expediently address

emergency situations involving students with mental health issues.

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6. Proposed approval of a waiver of the policy … (cont’d)

. . .

6.5 Vice President Bautista informed the Board that the Directors of OSAs of

CUs and the Vice Chancellors for Student Affairs are all members of the

Student Affairs Committee that she is chairing. She recalled that there

have been discussions in that Committee on how fast things move. In the

case of UP Diliman, the Vice Chancellor for Student Affairs can actually

move things fast when there are immediate problems because the VCSA

is part of the Executive Committee. So apart from the resources, the

mandate to coordinate is also important. President Concepcion said that

one possible way to move things faster is to take out OSA from the

OVCAA and put it directly under the Office of the Chancellor and make

the OSA Director a member of the Executive Committee.

6.6 On the part of the Commission on Higher Education (CHED), Chair De

Vera would have hoped that the proposal was framed in the context of RA

10931 or the Universal Access to Quality Tertiary Education Act. A

stronger commitment for student support services such as career guidance

and job linkage is a requirement under this law. This could have been the

justification for getting more people involved. In fact, other private

universities that are getting funding assistance from CHED are now

shifting into guidance advocacy or peer counseling because they realize

the students do not want to talk to guidance counselors. He would rather

that OSA identify the new programs it will undertake once elevated to an

OVCSA. This would be particularly timely because President Rodrigo

Duterte already signed a new law (RA 11396) requiring all public

universities to have a land use development and infrastructure plan

(LUDIP) with specific allocation for dormitories and student services.

These are all part of the functions of the OSA.

6.7 Regent Punzalan concurred with the statement of Chair De Vera regarding

the needs of the students. He expects that OSA’s programs will be

implemented as planned, because during his visit to UPLB last month, he

was informed that faculty members will serve as the first responders or

guidance counselors of the students, with required consultation hours. He

does not see anything wrong with the elevation of OSA to OVCSA, but

resource allocation must be looked into.

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6. Proposed approval of a waiver of the policy … (cont’d)

. . .

6.8 In response to President Concepcion regarding the proposal's financial

implications, Vice President Bautista said that the budgetary requirement

of P1,672,068.00 per annum is to be charged against the existing funds of

the OSA has been favorably endorsed by Vice President Florendo.

6.9 Coming from a small CU herself, Regent Pedrano inquired about the staff-

student ratio of UPLB because small CUs also have the same issues

mentioned. But the 15,000-student requirement for an OVCSA is too high

for small CUs. She expressed support for the elevation to OVCSA under

the conditions as discussed by the Board. As a matter of policy, she said

that there might be a need to revisit this 15,000-student requirement.

6.10 Chair De Vera moved that the Board approve the proposal in principle so

that the UPLB OSA can be upgraded to an OVCSA, subject to submission

of the organizational structure, implementation plan, programs and

functions of the proposed OVCSA, and the rationale for the elevation. He

said that he is particularly interested in guidance counselling and in the

development of peer counsellors and guidance advocates. The law

requires that a guidance counsellor must have a Masters degree but only

very few schools offer a Masters in Guidance Counselling. The solution

of other SUCs to this obstacle was to create guidance advocates who

would not need to have a Masters degree.


Board approved in principle the request for waiver, with instructions to

UPLB OSA to submit to the BOR the organizational structure,

implementation plan, programs and functions of the proposed OVCSA,

and the rationale for the elevation of OSA to OVCSA.

Board Action: APPROVED IN PRINCIPLE. The UPLB

OSA is directed to submit to the BOR the

organizational structure, implementation

plan, programs and functions of the

proposed OVCSA, and the rationale for

the elevation of OSA into OVCSA.

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7. Proposed withdrawal of the MS degree from UP Diliman Student No.

7.1 Vice President Bautista briefly explained that this is a case of a graduate

student who confessed, signed a letter, and informed the adviser and co-

adviser that the data used in the student’s thesis was fabricated. The case

went through the proper process and channels in the University and the

final recommendation to the Board is the withdrawal of the Master’s

degree given to Student No. .

7.2 President Concepcion advised caution, expressing his concern regarding

the circumstances surrounding the student's request for the withdrawal of

his Master’s degree,

7.3 In response to Regent Go, Vice President Bautista said that the University

and the Board actually withdraws degrees for cases of plagiarism or

intellectual dishonesty, even after a student had long since graduated. If it

is discovered many years later that the students cheated in obtaining their

degrees, then their degrees are withdrawn.

7.4 Chair De Vera said that he was not comfortable approving the withdrawal

because there was no complainant. Vice President Bautista replied that in

this case, the faculty adviser to whom the student confessed is the

complainant.

7.5 After further discussions, and there being no objections to the motion duly

made and seconded, the Board resolved to defer action on the proposal

pending submission by Vice President Bautista of further information on

the same, as discussed.

Board Action: DEFERRED, pending submission by

Vice President Bautista of further

information on the matter.

8. Suspension of the rules on the Artist Productivity System (APS) Award for

certain UP Arts Productivity Awardees, as approved by the Board at its

1343rd BOR Meeting held on 28 March 2019

8.1 Vice President Bautista requested that the BOR suspend the rules on the

Artist Productivity System (APS) Award for the following UP Arts

Productivity Awardees, as follows:

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8. Suspension of the rules on the Artist Productivity System … (cont’d)

. . .

NAME RANK

Estrella, Josefina F. Artist 2

Ick, Judy Celine Artist 2

Navarro, Raul C. Artist 2

Ramolete, Amihan B. Artist 2

Doloricon, Leonilo O. Artist 3

8.2 At this point, the Board went off the record.

8.3 The Board went back on record. Upon motion made and duly seconded, the

proposal was approved.


9. On the ECON CDC and Case No. 2019-002

9.1 President Concepcion said that all documents on the appeal of the School of

Economics on ECON CDC and Case No. 2019-002 have already been

distributed to the members of the Board for review, in compliance with what

was agreed upon by the Board during its last meeting.

9.2 At this point, the Board went into executive session.

9.3 The Board went back on record. The Board agreed to render its decision on

the appeal at the next meeting.

Board Action: The Board will render its decision on the

appeal at the next meeting.

10. Proposed Batch 2 Projects of the Emerging Interdisciplinary Research

(EIDR) Program and appropriating an amount of PhP59,361,987.80

therefor

10.1 Vice President Bautista explained that the first batch (Batch 1) of projects

under the Emerging Interdisciplinary Research (EIDR) Program have already

been approved by the Board. The EIDR is already in Cycle 8 with around 42

projects being evaluated by the EIDR Review and Evaluation Committee, 19

of which were approved in principle, and 9 were implemented under Batch

1. The funding for the Cycle 8 Batch 2 projects in the total amount of

PhP59,361,987.80 require Board approval.

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10. Proposed Batch 2 Projects of the Emerging Interdisciplinary…(cont’d)

. . .


Board approved the Cycle 8 Batch 2 projects, and the appropriation of the

proposed amount therefor.


11. Proposed 2019 Promotions of Regular and Research Faculty

11.1 Vice President Bautista explained that most of the provisions in the draft

guidelines were adopted from guidelines for previous promotions (i.e. in

2000, 2005, 2008, 2009, 2010, and 2014) as well as UP System Manual

Series 2, Shaping Our Institutional Future: A Statement On Faculty

Tenure, Rank And Promotion, which was implemented in 2004.

11.2 The timeline for the current round started in December 2017. UP Diliman

had workshops on the criteria for promotions in anticipation of promotions

in January and April 2018. Vice President Bautista’s team went through a

long process of discussions and consultations with relevant stakeholders

before they came up with the draft guidelines. The framework for

promotions has been approved by the Board in its August 2019 meeting,

and then there was a call for applications on 18 September 2019. The

Board of Regents approved the 2019 Guidelines for Faculty Promotions

by referendum on 28 October 2019.

11.3 Vice President Bautista explained that the CU recommendations for

crossing ranks from Instructor to Assistant Professor, and those

recommended for promotions within ranks were processed and decided

upon at the level of the Chancellor. The only things that the Board will

decide upon are those crossing rank from Assistant Professor to Associate

Professor, and from Associate Professor to Professor and within ranks, as

well as special cases of faculty members without doctoral degrees who are

recommended to cross rank from Assistant Professor to Associate

Professor, and from Associate Professor to full Professor.

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11. Proposed 2019 Promotions of Regular and Research Faculty (cont’d)

. . .

11.4 The difference of this year’s promotion from the previous promotions is

that the processing of promotions was done by the Cluster Committees.

Discrepancies between the unit and the CU and between the CU and the

Cluster were processed by the Academic Affairs Committee in a

workshop and several subgroup meetings. The discrepancies were

addressed after a review of the achievements and evidence submitted.

Across the system, comparisons were made of the accomplishments of the

faculty in the same Cluster who are recommended for promotion by the

same number of steps and to the same step in the associate professor and

professor ranks.

11.5 Vice President Bautista also presented an overview of past UP promotions

and the process in transitioning to Individualized Merit Promotions for the

2019 promotions.

11.6 At this point, Vice President Bautista requested the dissemination to the

Regents of the provisional list of regular and research faculty

recommended for promotions (as of 27 November 2019 for verification,

and finalization by 17 December 2019). She said that the provisional list

will be retrieved after the meeting because it does not include yet the

resolution of the Cluster Committees, the CU and the System

recommendation, as well the appeals. The final list with pending appeals

will be ready by 17 December 2019.

11.7 After further discussions, President Concepcion inquired what action is

required from the Board. Vice President Bautista said that there is a

request for the delegation to the President of the authority to approve the

verified list of regular and research faculty (pending decisions on appeal).

11.8 President Concepcion said that instead of delegating it, a BOR referendum

will be conducted so that the Board would see the final list of regular and

research faculty recommended for promotion.

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11. Proposed 2019 Promotions of Regular and Research Faculty (cont’d)

. . .

11.9 On the request for BOR approval of a call for applications for promotions

in 2020 and 2021 for faculty members who opted out of the 2019

Promotions, Vice President Bautista explained that the reason for the same

is that, if this experiment of individualized promotions will not be a reality

until after several years, those who opted out in 2019, or were advised to

opt out, must be given the opportunity to be promoted.

11.10 Regent Farolan moved that the Board delegate to the President the

authority to decide on whether or not to call for applications for

promotions in 2020 and 2021. He said he does want to tie the hands of the

future Board.

11.11 President Concepcion recommended changing the term “call for

applications” to “opening of applications” because it can be misconstrued

as the same with the old system that everybody will get promoted.


authority to decide on whether to open another round of applications for

promotions in 2020 and 2021 using the same guidelines is delegated to

President Concepcion.

Board Action: NOTED. The Board APPROVED the

delegation to the President of the authority

to decide on whether to open another

round of applications for promotions in

2020 and 2021 using the same guidelines.

12. Proposed Revised UP Teaching Assistantship Program

12.1 Vice President Bautista said that the proposed revisions are the

adjustments that were implemented to address implementation problems

of the Teaching Assistant/Fellowship Program, since its inception in April

2015. The revisions are highlighted as follows:

a) TAs and TFs must have both teaching and study units with prorated

stipends if their teaching or study units is less than 6;

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12. Proposed Revised UP Teaching Assistantship Program (cont’d)

12.1 (cont’d)

. . .

b) Explicit statement regarding the assignment and responsibility of

teaching mentors (Faculty-in-Charge) and TA/IFs; and,

c) Explicit statement that the sharing of the cost of TA/TF scholarships

between the UP System and the CU is 50%-50%.


Board approved the revision.


13. Proposal for the establishment of the Creative Arts Academic Award

13.1 President Concepcion explained that he is the proponent of the Creative

Arts Academic Award, which aims to encourage members of the faculty,

as well as UP alumni, to discover new materials and techniques in creating

works of art. This award aims to reward the artists who spend their time

and effort in experimenting with various media, and exploring various

techniques as a vehicle towards the development of Philippine art. He then

moved for the approval of the establishment of the said award.


same was approved.


14. Request of for change/correction of date of effectivity of graduation

of

student, from Midyear Term 2018 to Second Semester, 2018-2019 as

recommended by the

14.1 President Concepcion explained that the correction of date of effectivity

of graduation is not covered by the delegated authority given to the

President by the Board of Regents because said delegated authority covers

approval of clerical or typographical errors in the entry of names or dates

of birth.

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14. Request of UP Cebu for change/correction … (cont’d)

. . .

14.2 was erroneously recommended for graduation retroactive

Midyear Term 2018 instead that of Second Semester 2018-2019 in which

she had completed all her academic requirements.


request for correction as worded was approved.


15. Establishment of the “Diliman Integrative Technical Consultancy, Inc.

Professorial Chair in Engineering” at the College of Engineering, UP

Diliman


16. Establishment of the “Cleantech Global Renewables, Inc. Professorial

Chair in Renewable Energy” at the College of Engineering, UP Diliman


17. Establishment of the “Renato M. Tanseco Professorial Chair in Mechanical

Engineering” at the College of Engineering, UP Diliman


18. Establishment of the “Fortunato Tanseco de la Peña Professorial Chair in

Productivity Engineering” at the College of Engineering, UP Diliman


19. Establishment of the “Dr. Senen M. Miranda Professorial Chair for Civil

Engineering” at UP Los Baños


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20. Establishment of the “Ma. Divina Cruz Casillan Professorial Chair in

Chemical Engineering” at the College of Engineering, UP Diliman


21. Establishment of the “Dr. Ruben A. Garcia Professorial Chair in Energy



22. Establishment of the “Jose Sotero Laurel III Professorial Chair in

Agribusiness Management and Entrepreneurship” at the UP Los Baños


23. Graduation of students whose names are included in the lists of candidates

submitted by the following Constituent Universities, who have completed

all the requirements for their respective degrees/titles as of the end of the

Midyear 2019, or as of the end of term specified, and as recommended by

their respective University Councils:

a) UP Mindanao - Approved by the UP Mindanao University Council at its

51st meeting held on 16 September 2019.

b) UP Cebu – Approved by the UP Cebu University Council at its 9th

meeting held on 11 September 2019


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. . .

C. FISCAL MATTERS 1

1. Request of UP Visayas for CHED funding for the research proposal of Prof.

Martin G. Genodepa entitled “Strengthening the Philippine Tourism

Industry through UPV’s Center for Heritage, Culture and Performing

Arts”

1.1 President Concepcion explained that the request is in compliance with the

CHED memorandum requiring that all research proposals requesting for

CHED funding must obtain prior approval by the Board of Regents.


Board approved the request.


2. Reprogramming of the UP System Administration’s Unexpended Balances

of prior years’ obligations in the amount of Seventy Million Pesos

(PhP70,000,000.00)

2.1 President Concepcion said that reprogramming and programming requests

from items 2-8 under Fiscal Matters have not gone through the BOR

Finance Committee because these amounts are below the threshold of

PhP75 Million. Disbursement of funds is subject to all existing

government accounting and auditing laws, rules and regulations.


Board approved the reprogramming and programming requests (Items 2-

8, Fiscal Matters).


3. Reprogramming of the UP Diliman’s Unexpended Balances from the

General Fund in the amount of Seventy Million Pesos (PhP70,000,000.00)


1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government

accounting and auditing laws, rules and regulations.

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. . .

C. FISCAL MATTERS 1 (cont’d)

. . .

4. Reprogramming of the UP Los Baños’ Unexpended Obligations from prior

years under the General Fund in the amount of Seventy Million Pesos

(PhP70,000,000.00)


5. Programming of the UP Manila-Philippine General Hospital’s Excess

Income in FY 2018 in the amount of Seventy Million Pesos

(PhP70,000,000.00)


6. Reprogramming of the UP Visayas’ Unexpended Balances of prior years

from the General Fund in the amount of Twelve Million Four Hundred

Ninety Five Thousand Nine Hundred Fifty Three Pesos and 7/100

(PhP12,495,953.07)


7. Reprogramming of the UP Open University’s Unexpended Obligations

from CY 2017 and CY 2018 in the amount of Twenty Million Six Hundred

Sixty One Thousand One Hundred Thirty One Pesos and 83/100

(PhP20,661,131.83)


8. Programming of the UP Open University’s Excess Income from CY 2016

to CY 2018 in the amount of Twenty Two Million Four Hundred Seven

Thousand Eight Hundred Seventy Five Pesos and 54/100

(PhP22,407,875.54)


______________________ 1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government


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9. Request of UP Visayas for Authority to Procure a service vehicle for the

use of UP Visayas’ Diliman Liaison Office


10. Realignment of Previously Approved Reprogrammed Fund intended for

the elevator lobby of UP Manila-PGH in the amount of Seventy Million

Pesos Only (PhP70,000,000.00)


11. Request of UP Resilience Institute for a Research and Creative Work Grant

(One-time Grant of PhP100,000 per research output for expected 25

Fellows)


12. Proposed Utilization of Tuition Fees Collected for the Professional Master

in Data Science (Analytics) offered at the UP Bonifacio Global City campus,

effective AY 2019-2020


13. Proposal for the Public Private Partnership Transaction Model of the PGH

Canter Center

13.1 PGH Director Gerardo Legaspi presented to the Board the concept of the

proposed public-private-partnership (PPP) transaction model for the UP-

PGH Cancer Center in UP Manila.



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. . .

13. Proposal for the Public Private Partnership Transaction … (cont’d)

. . .

13.2 Director Legaspi pointed out the need for a truly dedicated cancer center

given the increasing burden of cancer illness in the country. He also

recalled that PGH is where the Cancer Institute of the Philippines was

established in 1939 by President Manuel L. Quezon. PGH has a large gap

in facilities to service its cancer patients, and the equipment and

technology needed to treat them are also lagging behind. There is also the

National Integrated Cancer Control Act of 2019 which will be

implemented soon after the passage of the Universal Health Care law.

13.3 The International Finance Corporation (IFC) World Bank has been chosen

as transaction adviser for the UP-PGH Cancer Center PPP project

because, among qualified institutions, it had the most substantial track

record of PPPs for health care all over the world, including developing

countries like India and those in Africa, Latin America, and the Pacific

Islands.

13.4 The desired parameters for structuring the PPP project are: to serve as

many charity patients as can be served given the area; to facilitate training

and faculty practice on campus, and; amenities should be

indistinguishable across private and charity areas. Given these parameters,

the Mixed PPP transaction model was determined to be the best option

among several models considered for the PGH Cancer Center. Under this

model, the private investors will build and operate the whole center and

all non-clinical aspects, while clinical services will be taken care of by

both PGH, for the charity areas, and the private partner, for the non-charity

areas. As a result, the University will get a cancer center without having

to recruit new nurses, or without having to ask for new plantilla items from

the government, since part of the deal is that the private partner will recruit

nurses and paramedicals and be responsible for their wages and salaries.

The partnership will give PGH big savings in terms of financing a

structure that will support both the charity and the private patients.



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. . .


. . .


. . .

13.5 The total cost of the project to PGH would be lower with a PPP than

without one. A large part of this cost would then be paid by UP-PGH up

front, if it finances the project without a partner, locking in resources that

could have been used for other immediate needs.

13.6 The payment terms for PGH would also be easier with a PPP, which

enables staggered, annual payments over 30 years, rather than upfront

investment, freeing up PGH resources. The total upfront investment is

shouldered by the partner, including constructing, equipping, staffing,

maintaining and operating the building. They then recover this through

private area income and commercial revenue. However, two factors limit

the income from private areas: 1. Private partners are currently

comfortable to put up only about 100 beds at a time due to market appetite

for demand risk and, 2. PGH must maintain lower-than-market fees for

services even in the private areas. Director Legaspi shared estimates that

the private partner may have 105 private beds in order to support the 205

charity beds, or a total of 310 beds. More private beds would enhance

sustainability. These are conservative estimates to provide only a starting

point. During the competitive bidding process, PGH will be in a position

to negotiate for the lowest possible annual payment, aiming if possible for

no annual payment. The annual payment amount will in fact be the

bidding parameter.

13.7 Director Legaspi continued that it costs PGH about P185 Million to take

care of its 10,000+ cancer patients a year. He said that the other way to

recoup the availability payment is in terms of savings on the capital

expenditure on the cost of the building. The math shows that the scheme

will actually put PGH in a more positive level of income than actually

paying them.

13.8 In response to Regent Jimenez, Director Legaspi said that PGH is required

to pay an availability payment because the assumption is that the income

from the 105 beds allocated to the private partner is not enough for them

to recoup and modestly profit from their investment.



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. . .


. . .


. . .

13.9 President Concepcion said that he suggested modifying the terms so that

PGH will have zero annual payment. Director Legaspi agreed with the

suggestion of President Concepcion but said that they may have to make

changes to the ratio of charity to private beds which may affect the

viability of the agreement. At any rate, they are willing to subject this to

market research later on.

13.10 President Concepcion recommended including a mechanism for

disengagement from the deal in case the PPP Project does not work out as

projected for one reason or another.

13.11 Regent Jimenez inquired whether there have been projects all over the

world that have worked in this particular PPP model. Director Legaspi

replied in the affirmative and cited a similar case in Australia.

13.12 Director Legaspi hopes that this would be the first successful PPP Project

in health because even the National Integrated Cancer Control Act allows

the cancer centers to be implemented as PPPs.

13.13 President Concepcion said that the PGH will not pay anything to IFC

because IFC will collect fees from the winning investor.

13.14 After further discussion, when asked by the Board on what action is

required, Director Legaspi said that they are seeking approval in concept

of the transaction model for structuring the PPP project for the PGH

Cancer Center. He explained that if approved by the BOR, they will then

bring it to the Investment Coordination Committee (ICC) of the National

Economic and Development Authority (NEDA) for study and approval,

and only after approval of the NEDA ICC will it go through the process

of finding an investor.

13.15 President Concepcion said that the final contract that PGH will have with

its investor shall be subject to the approval by the BOR. He said that even

the Terms of Reference (TOR) for the bidding process should go to the

Board for approval.



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. . .


. . .


. . .


proposal for the public-private-partnership (PPP) transaction model for

the proposed PGH Cancer Center was approved in principle, subject to

refinements as discussed.

Board Action: APPROVED IN PRINCIPLE,

subject to refinements as

discussed.

14. Memorandum of Agreement among the University of the Philippines,

Felicidad T. Sy Foundation, Inc, and UP Foundation Inc. for the donation

of the UP PGH Cancer/Neurosciences facility in the total amount of

PhP701 Million

14.1 PGH Director Gerardo Legaspi presented to the Board the salient features

of the Memorandum of Agreement among the University of the

Philippines, Felicidad T. Sy Foundation, Inc, and UP Foundation, Inc. for

the donation of the UP PGH Cancer/Neurosciences facility in the total

amount of PhP701 Million, including the request of the donor for naming

rights.

14.2 The Neuroscience building is estimated to cost PhP1.4 Billion and the

funding will come from the following sources: PhP701 Million from the

donation of Felicidad T. Sy Foundation and PhP700 Million from the

GAA and from PGH income.

14.3 Director Legaspi said that the PhP701 Million is the single biggest

donation given by the donor to any institution in the Philippines. It will

include the detailed architectural and engineering design, project

management team, and a watertight building. The money will be given to

the UP Foundation, Inc. in monthly tranches, but PGH will supervise the

use and handling of the funds. After the first phase, the donor will turn

over to the PGH the watertight building. The donor is just requesting that

the Board approve a resolution on naming rights before proceeding with

the project.



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. . .


. . .

14. Memorandum of Agreement … (cont’d)

. . .

14.4 President Concepcion said that the matters for approval by the Board as

contained in the MOA are the naming rights and the concept of the

donation.

14.5 After further discussions, and there being no objections to the motion duly

made and seconded, the Memorandum of Agreement which contains the

naming rights and the donation was approved.


15. Reprogramming of the UP Manila’s Unexpended Balances from prior

years obligations from the General Fund in the amount of Seventy Million

Pesos (PhP70,000,000.00)


16. Proposed Systemwide Increase in Lecturers’ Fees, effective AY 2019-2020


17. Request of the UP College of Law for an upward adjustment in the

compensation of the Research Award, from PhP1 Million to PhP1.25

Million, for a book that will be published by the Eminent Resident Scholar




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. . .

C. ADMINISTRATIVE MATTERS 2

1. Reclassification of Dr. Fernando P. Siringan of Marine Science Institute,

UP Diliman from Professor 12 to Research Professor 12, effective 1 August

2019 until 31 July 2022

1.1 President Concepcion explained that the request is in compliance with the

CHED memorandum requiring that all research proposals requesting for

CHED funding must obtain prior approval by the Board of Regents.

1.2 In response to the query of Regent Jimenez as to the difference of a

Professor and a Research Professor, President Concepcion said that the

latter has no teaching load, to allow the faculty to spend more time doing

research.


request for reclassification was approved.


2. Promotion of Ma. Joji B. Tan of the Division of Professional Education,

College of Arts and Sciences, UP Visayas from Associate Professor 7 to

Professor 1, based on the “Guidelines for the Merit Promotion of faculty

members who are Eligible to Cross-Rank and are Due for Compulsory

Retirement” (1258th BOR Meeting, 29 July 2010)

2.1 President Concepcion explained that the promotion of Ma. Joji B. Tan

from Associate Professor 7 to Professor 1 was based on the BOR-

approved guidelines for the merit promotions of faculty members who are

eligible to cross-rank and are due for compulsory retirement. Ms. Tan was

not included in the list of faculty members recommended for promotions

because she is retiring in May 2020.


promotion of Ma. Joji B. Tan was approved.


2 These appointments have gone through the standard University peer review process from the Department to the College, the

Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed

or about the fairness of the recommendations, the papers were returned to the unit concerned for review and

recommendation.

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. . .

C. ADMINISTRATIVE MATTERS 2 (cont’d)

. . .

3. Requests for Temporary Waiver of Faculty Tenure Rules

NOTE: The authority to approve the transfer of faculty to permanent

status has already been delegated by the Board to the President

earlier. Please see discussions on this matter on pages 7-10.

3.1 First Request for Temporary Waiver of Faculty Tenure Rules in favor of

the following:

UP Diliman

MARLON C. EBAEGUIN, Assistant Professor 2, College of Education,

effective 1 August 2019 until 31 July 2020

UP Los Baños

JYASMIN M. CALUB-BAUTISTA, Assistant Professor 1, College of

Development Communication, effective 1 August 2019 until 31

July 2020

MA. ROSARIO S. RACHO, Assistant Professor 1, College of Veterinary

Medicine, effective 1 August 2019 until 31 July 2020

UP Manila

MARIMEL R. PAGCATIPUNAN, Associate Professor 3 (PT), College

of Medicine, effective 28 March 2019 until 31 July 2020

CHESSA S. PITUK, Assistant Professor 1, College of Arts and Sciences,

effective 1 August 2019 until 31 December 2019


3.2 Second Request for Temporary Waiver of Faculty Tenure Rules in favor

of the following:

UP Los Baños

JOHN PATRICK VJ. ALBACEA, Assistant Professor 1 College of Arts

and Sciences, effective 1 January 2020 until 31 December 2020


____________________ 2 These appointments have gone through the standard University peer review process from the Department to the College, the



recommendation.

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. . .


. . .

4. Appointment of Faculty: Transfer to permanent status




UP Diliman

JHUD MIKHAIL O. ABERILLA, Assistant Professor 1, College of

Engineering, effective 28 November 2019

BRYAN G. ALAMANI, Assistant Professor 5, College of Engineering,

effective 28 November 2019

ENRICO L. BASILIO, Assistant Professor 6, National College of Pubic

Administration and Governance, effective 28 November 2019

MARTIN AUGUSTINE B. BORLONGAN, Assistant Professor 1, School

of Statistics, effective 28 November 2019

ALICIA B. CELESTINO, Assistant Professor 3, National College of Pubic

Administration and Governance, effective 28 November 2019

RALPH JOHN L. DE LA CRUZ, Assistant Professor 5, College of Science,


GIL I. ESPENIDO, Assistant Professor 1, College of Social Work and

Community Development, effective 28 November 2019

JOHN ANDREW G. EVANGELISTA, Assistant Professor 2, College of

Social Sciences and Philosophy, effective 28 November 2019

ROWENA A. LAGUILLES-TIMOG, Assistant Professor 6, College of

Social Work and Community Development, effective 28

November 2019

MA. PRINCESS JILL V. MENESES, Assistant Professor 1, College of

Home Economics, effective 28 November 2019

CANDY C. MERCADO, Associate Professor 1, College of Engineering,


LEEE ANTHONY M. NERI, Assistant Professor 4, Archaeological Studies

Program, effective 28 November 2019

JOSEPH SANTOS E. PALIS, Assistant Professor 6, College of Social

Sciences and Philosophy, effective 28 November 2019

BETCHAIDA D. PAYOT, Assistant Professor 6, College of Science,





recommendation.

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. . .


. . .

4. Appointment of Faculty: Transfer to permanent status (cont’d)




UP Diliman (cont’d)

. . .

ERWIN F. RAFAEL, Assistant Professor 3, College of Social Sciences and

Philosophy, effective 28 November 2019;

MARIE GRACE C. REOPEREZ, Assistant Professor 3, College of

Education, effective 28 November 2019

JOWIMA A. REYES, Assistant Professor 6, College of Social Work and

Community Development, effective 28 November 2019

MARK ANTHONY A. SANTOS, Assistant Professor 1, School of Library

and Information Studies, effective 28 November 2019

MICHAEL VAN B. SUPRANES, Assistant Professor 1, School of Statistics,


MARIA CECILIA V. ZAMORA, Assistant Professor 1, College of

Education, effective 28 November 2019

UP Los Baños

DIANE L. BELAN, Assistant Professor 1, College of Agriculture and Food

Science, effective 28 November 2019

ESTHER MARY L. CALVO, Assistant Professor 1, College of Arts and

Sciences, effective 28 November 2019

JIMYL A. CRUZ, Assistant Professor 1, College of Engineering and Agro-

Industrial Technology, effective 28 November 2019

ROWENA P. DE GUZMAN, Assistant Professor 1, College of Arts and


PETER JEROME B. DEL ROSARIO, Assistant Professor 1, College of

Forestry and Natural Resources, effective 28 November 2019

JOHN MARK A. ENCINARES, Assistant Professor 1, College of Arts and





recommendation.

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. . .


. . .





UP Los Baños (cont’d)

. . .

GEMAIMA C. EVANGELISTA, Assistant Professor 1, College of Human

Ecology, effective 28 November 2019

DESAMARIE ANTONETTE P. FERNANDEZ, Assistant Professor 2,

College of Arts and Sciences, effective 28 November 2019

JOHN RAYMOND B. JISON, Assistant Professor 1, College of Arts and


CARLA ALILIE A. LONTOC, Assistant Professor 1, College of Agriculture

and Food Science, effective 28 November 2019

KEYNTY BOY V. MAGTOTO, Assistant Professor 1, College of

Engineering and Agro-Industrial Technology, effective 28

November 2019

RACHELLE A. MARIANO, Assistant Professor 1, College of Economics

and Management, effective 28 November 2019

CHARIS MAE T. NERIC, Assistant Professor 1, College of Economics and

Management, effective 28 November 2019

LEI A. PANGILINAN-JAMOLIN, Assistant Professor 1, College of Arts

and Sciences, effective 28 November 2019

CLARISSA D. RUZOL, Assistant Professor 1, College of Forestry and

Natural Resources, effective 28 November 2019

ZARAH G. SALES, Assistant Professor 1, College of Human Ecology,


PATRICIA ANN J. SANCHEZ, Associate Professor 4, School of

Environmental Science and Management, effective 28

November 2019

DYLAN ANTONIO S.J. TALABIS, Assistant Professor 1, College of Arts

and Sciences, effective 28 November 2019

CHRISTIAN C. VASO, Assistant Professor 1, College of Engineering and

Agro-Industrial Technology, effective 28 November 2019

DAN PAOLO R. YEMA, Assistant Professor 1, College of Arts and





recommendation.

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. . .


. . .





. . .

UP Mindanao

NELFA M. GLOVA, Assistant Professor 2, College of Humanities and

Social Sciences, effective 28 November 2019

JON HENLY O. SANTILLAN, Assistant Professor 1, College of Science

and Mathematics, effective 28 November 2019

MYRAFE S. YLAGAN, Assistant Professor 1, College of Humanities and

Social Sciences, effective 28 November 2019


III. MATTERS CONFIRMED BY THE BOARD

The Board CONFIRMED the following agenda matters:


Diliman and the Cagayan Economic Zone Authority (CEZA)

2. Confirmation of the approval by the Board by referendum conducted on

22-28 October 2019 of the Draft Board Resolution on the UP Faculty and

Staff 2019 Merit Promotions

Board Action: CONFIRMED.

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The Board NOTED the following matters transmitted via email to all Regents in

five (5) batches on 31 October 2019, 25 November 2019, and 27 November 2019

(Memorandum No. OSU2019-07-20 and Memorandum No. OSU2019-07-21,

Memorandum No. OSU2019-07-22, Memorandum No. OSU2019-07-23; Memorandum

No. OSU2019-07-24)

A. CONTRACTS/AGREEMENTS

The following agreements are compliant with standard and applicable University processes

involving the Constituent Universities (CUs) concerned and the University System. They fall under

the delegated approving authority of the President, subject to information of the Board on matters

not exceeding P150 Million Pesos (1312th BOR Meeting, 29 October 2015).

UP System


Linkages:

a) Joint Declaration of Cooperation and Memorandum of Understanding

between the University of the Philippines and Kagoshima University, Japan

providing for academic cooperation

b) Memorandum of Understanding between the University of the Philippines

and Pukyong National University (PKNU), Republic of Korea providing

for academic cooperation

c) Collaborative Academic Memorandum of Understanding between the

University of the Philippines and York University, Canada providing for

joint research activities

d) Renewal of the Agreement between the University of the Philippines and

Yokohama National University (YNU), Japan on Academic Exchange (2nd

Renewal) providing for academic exchange

e) Agreement for Academic Exchanges and Cooperation between the

University of the Philippines and the University of Tsukuba, Japan

providing for academic exchange and cooperation

f) Memorandum on Academic Cooperation between the University of the

Philippines and Mahasarakham University, Thailand providing for

academic cooperation

g) Agreement for Student Mobility between the University of the Philippines

and the University of British Columbia (UBC), Canada providing for

student exchange

h) Memorandum on Academic Cooperation and Agreement for Student

Exchange between the University of the Philippines and Kyungpook

National University, Republic of Korea providing for academic cooperation

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A. CONTRACTS/AGREEMENTS (cont’d)

UP System (cont’d)


Linkages: (cont’d)

. . .

i) Memorandum on Academic Cooperation and Memorandum on Student

Exchange between the University of the Philippines and Kanazawa

University (KU), Japan providing for academic cooperation

j) Memorandum on Academic Cooperation between the University of the

Philippines and the University of Technology Sydney, Australia providing


2. Memorandum of Agreement between the University of the Philippines and

Landbank of the Philippines for the Landbank Link.BizPortal


Diliman and ABS-CBN Corporation for collaborative activities that would

identify the vulnerable communities and what natural hazards give rise to their

vulnerability

Implementing unit: UP NOAH Center

4. Memorandum of Understanding among the University of the Philippines, the

Office of the Ombudsman (OMB), and the Commission on Higher Education

(CHED) providing for cooperation in preventing corruption in areas of common

interest and consistent with the mandate of each Party

5. Contract of Lease (Renewal) between the University of the Philippines (Lessor)

and the Philippine Institute of Volcanology and Seismology (Lessee)

UP Diliman


Academic Affairs:

a) Memorandum of Understanding (Third Renewal) between the University

of the Philippines Diliman and Chonnam National University (CNU),

Republic of Korea providing for academic cooperation

b) Memorandum of Understanding (Third Renewal) between the University

of the Philippines Diliman and Chonnam National University (CNU),

Republic of Korea providing for academic cooperation

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. . .



Academic Affairs: (cont’d)

. . .

c) Memorandum of Understanding between the University of the Philippines

Diliman and Tokai University (TU), Japan providing for academic

cooperation

d) Agreement on Academic Cooperation (Seventh Renewal) between the

University of the Philippines Diliman and the University of Shizuoka, Japan


e) Exchange Agreement between the University of the Philippines Diliman

and Rhine-Waal University of Applied Sciences (HRW), Germany

2. Agreements for implementation of the Archaeological Studies Program:

a) Memorandum of Understanding between the University of the Philippines

Diliman and the Max Planck Institute for the Science of Human History for

the PANTROPOCENE: Finding a prehistoric, pan-tropical ‘Anthropocene’


Diliman and the Regents of the University of California, Los Angeles

(UCLA) providing for collaborations and exchanges in fields of shared

interest and expertise

3. Agreements for implementation of the Cesar E.A. Virata School of Business:


Diliman and Del Monte Philippines, Inc. (DMPI) providing for internship

program


Diliman and Nestle Philippines Inc. providing for internship program


Diliman and East West Banking Corporation providing for internship

program providing for internship program


Diliman and Punongbayan & Araullo providing for internship program

e) Memorandum of Agreement between the University of the Philippines

Diliman and Ivant Technologies and Business Solutions Inc. providing for

internship program

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. . .


. . .

4. Agreements for implementation of the College of Education:


Diliman and Shaanxi Normal University (SNU), Peoples Republic of China



Diliman and Saxion University of Applied Sciences, Netherlands providing


5. Agreements for implementation of the College of Engineering:


Diliman and Saperium providing for internship program


Diliman and Kooapps Philippines Corporation providing for internship

program


Diliman and Herma Shipyard Inc. (HSI) providing for internship program


Diliman and Medgrocer providing for internship program

e) Memorandum of Understanding between the University of the Philippines

Diliman and Tokai University Research and Information Center, Japan


f) Memorandum of Understanding between the University of the Philippines

Diliman and Chung Yuan Christian University (CYCU), Taiwan providing


g) Memorandum of Understanding between the University of the Philippines

Diliman and Chaoyang University of Technology (CYUT), Taiwan


h) Deed of Donation between the University of the Philippines Diliman


Diliman Integrative Technical Consultancy, Inc. for the establishment of

the “Diliman Integrative Technical Consultancy, Inc. Professorial Chair in


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. . .


. . .

5. Agreements for implementation of the College of Engineering: (cont’d)

. . .

i) Deed of Donation between the University of the Philippines Diliman

through the UP Engineering Research and Development Foundation, Inc.

and Cleantech Global Renewables, Inc. for the establishment of the

“Cleantech Global Renewables, Inc. Professorial Chair in Renewable

Energy” at the College of Engineering, UP Diliman

j) Deed of Donation between the University of the Philippines Diliman


Automated Technology Philippines, Inc.for the establishment of the

“Renato M. Tanseco Professorial Chair in Mechanical Engineering” at the

College of Engineering, UP Diliman

k) Deed of Donation between the University of the Philippines Diliman

through the UP Engineering and Development Foundation, Inc. and Renato

M. Tanseco for the establishment of the “Fortunato Tanseco dela Peña

Professorial Chair in Productivity Engineering” at the College of

Engineering, UP Diliman

6. Agreements for implementation of the College of Social Sciences and

Philosophy:


Diliman and Doshisha Women’s College of Liberal Arts (DWCLA), Japan


b) Grant Agreement between the University of the Philippines Diliman and

Korea Foundation for the employment of a contract faculty for Korea-

related studies and/or Korean language courses


Diliman and University of Nottingham Ningbo China (UNNC) providing


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. . .


. . .

7. Agreements for implementation of the Electrical and Electronics Engineering

Institute:

a) Contract of Award among the Agreement among the University of the



(PCIEERD), and Mr. Dale Joshua R. Del Carmen (Grantee) providing for

paper presentation in conferences, seminars, trainings, fora, workshops

b) Memorandum of Agreement among the University of the Philippines

Diliman, the Department of Science and Technology (DOST), and the

Philippine Council for Industry, Energy and Emerging Technology

Research and Development (PCIEERD) providing for the Bamboo musical

instruments Innovation Research and Development Program

8. Agreements for implementation of the Institute for Small Scale Studies:


Diliman and the Progressive Bank Inc. for the conduct of Credit Risk

Management Course


Diliman and the Hochschule Neu-Ulm University of Applied Sciences

(HNU), Germany providing for academic cooperation



Diliman and The Philippine Council for Agriculture, Aquatic and Natural

Resources Research and Development (PCAARRD) for the harnessing of

emerging technologies for mangrove crab culture and resource

management: “omics approaches, web-based and mobile computing

technologies


Diliman and the Bureau of Fisheries and Aquatic Resources (BFAR) for the

“Securing the Easter Corridor: Understanding the Resiliency of reef

Environments in the Philippine Rise Region (SECURE Ph Rise) and

“Predicting Responses between Ocean Transport and Ecological

Connectivity of Threatened ecosystems in the West Philippine Sea

(PROTECT-WPS)

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. . .


. . .


. . .


Diliman and the Second Institute of Oceanography, Ministry of Natural

Resources, People’s Republic China providing for marine science and

technology cooperation

10. Memorandum of Agreement between the University of the Philippines Diliman

and Play Innovations Inc.

Implementing unit: University of the Philippines Integrated School


and UP Statistical Center Research Foundation, Inc. (UPSCRFI) for technical

support for the implementation of the Philippine Downstream Natural Gas

Regulation of the Department of Energy

Implementing unit: National Engineering Center

12. Agreement on Academic Cooperation (Fourth Renewal) between the University

of the Philippines Diliman and Nihon Fukushi University (NFU), Japan


Implementing unit: College of Social Work and Community Development


and Friendlycare Foundation, Inc. for the implementation of the Templeton

Project

Implementing unit: College of Human Kinetics


and the Polytechnic University of the Philippines providing for academic

cooperation

Implementing unit: College of Mass Communication

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. . .


. . .


Diliman and the University of Hong Kong providing for academic cooperation

Implementing unit: Institute of Biology


and the House of Representatives for the conduct of the Executive Course on

Legislation for the new Members of the 18th Congress

Implementing unit: National College of Public Administration and Governance

17. Amendment to the Amended and Restated Memorandum of Agreement between

the University of the Philippines Diliman and SBJ Marikina Shoe Exchange

Corp. for the Vicente B. Belo Scholarship Program (VBBSP)

Implementing unit: Office of Scholarships and Student Services

18. Memorandum of Acceptance of Cross-Enrolees from Yunnan Minzu University

between the University of the Philippines Diliman and Yunnan Minzu

University (YMU), China providing for student exchange

Implementing unit: College of Arts and Letters

19. Contract of Award among the Agreement among the University of the

Philippines Diliman (Sending Institution), the Philippine Council for Industry,

Energy and Emerging Technology Research and Development (PCIEERD), and

Dr. Maria Patricia V. Azanza (Grantee) for the 3rd International Conference on

Agriculture and Agro Industry 2018

Implementing unit: College of Home Economics


and Clark International Airport Corporation (CIAC) providing for

Ornithological Services for Wildlife Hazard Assessment and Development of

Wildlife Management Plan for the Clark Civil Aviation Complex (CCAC)

Implementing unit: Institute of Biology

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. . .


. . .

21. Contract for Ground Maintenance of the University Avenue and Academic Oval

for one (1) year between the University of the Philippines Diliman and JSA for

the ground maintenance of University Avenue and Academic Oval

22. Security Service Contract (Security Service Provider II) between the University

of the Philippines Diliman and Winace Security Agency, Inc.

23. Construction Agreement between the University of the Philippines Diliman and

ACS Development & Property Managers, Inc. for the proposed renovation of

Palma Hall Pavilion IV


Emerso Y. Maulit doing business under the name and style of Reygem Builders

providing for the supply and installation of feeder and sub-feeder lines for air-

conditioning units of University Theater Phase 1


Paul G. Marquez, doing business under the name and style of PGM Construction

and Plumbing Services for the interior renovation of UPIS


Paul G. Marquez, doing business under the name and style of PGM Construction

and Plumbing Services

27. Contract for Janitorial Services with integrated manpower to provide

maintenance services between the University of the Philippines Diliman and

Extra Ordinaire Janitorial & Manpower Services

UP Los Baños


Linkages:


Los Baños and National Chung Hsing University (NCHU), Taiwan



Los Baños and National Chiayi University (NCYU), Taiwan providing for

academic cooperation

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. . .

UP Los Baños(cont’d)


Linkages: (cont’d)

. . .


Los Baños and Hunan Agricultural University (HUNAU), China providing


2. Memorandum of Understanding between the University of the Philippines Los

Baños and Benguet State University (BSU) providing for academic cooperation

3. Memorandum of Agreement between the University of the Philippines Los

Baños and Dr. Dulce S. Miranda for the establishment of the “Dr. Senen M.

Miranda Professorial Chair for Civil Engineering” at the College of Engineering

and Agro-Industrial Technology, UP Los Baños

Implementing unit: College of Engineering and Agro-Industrial Technology

UP Manila

1. Three (3) Contracts of Affiliations the University of the Philippines Manila and

the Eastern Visayas Regional Medical Center providing for educational venue

for medicine, nursing and midwifery students in clinical setting

Implementing unit: School of Health Sciences

UP Open University

1. General Construction Agreement between the University of the Philippines

Open University and Mechanics Cons. Corp. for the construction of the UPOU

restroom

2. Service Maintenance Agreement between the University of the Philippines

Open University and Transcold Refrigeration and Air-conditioning Center

providing for regular preventive and emergency maintenance services of 138

air-conditioning units

3. Pest Management Service Agreement between the University of the Philippines

Open University and Systematic Pest Control

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. . .

B. OTHER MATTERS

1. Report on the carrying capacity of UP Integrated School to admit students in the

Varsity Athletic Admission System (VAAS)

2. Report of the Office of the Vice President for Administration on the benefits

granted to University personnel

3. Report of the Office of the Vice Chancellor for Community Affairs on the update

on the results of the investigations on fire incidents that occurred in UP Diliman

campus within the last five (5) years

4. Report of the College of Human Kinetics on the VAAS recruitment process and

additional data on graduation of student-athletes admitted to the VAAS program

5. Letter of Vice President Ma Cynthia Rose Bautista dated 21 November 2019

6. Requesting for extension of deadline for submission of report to 30 April 2020 re

Program and Institutional Assessment of the Asian Center, and to be relieved of

chairmanship of the committee conducting the institutional assessment

7. Status Report of Prof. Maria Serena Diokno on what the team has done in relation

to the BOR-approved proposal to examine the Philippines from the 16th-19th

centuries as the University’s contribution to the forthcoming commemoration of

the 500th anniversary of the arrival of Ferdinand Magellan

8. Letter of on the ECON CDC and Case No. 2019-002

9. Open Letter and a Position Paper of the Sectoral Regents

V. OTHER MATTERS

1. Request of UP-Ayalaland Technohub to cut trees within the complex near the

building, parking, and perimeter areas purposely for precaution from

hazards

1.1 Regent Jimenez reiterated his suggestion before that if the trees really pose

hazards to humans and damage to properties then the University should

always prioritize human life, in the assumption that the cutting of trees has

undergone the proper procedures.

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V. OTHER MATTERS (cont’d)

1. Request of UP-Ayalaland Technohub to cut trees … (cont’d)

. . .

1.2 President Concepcion said that it will still seek the approval of the Department

of Environment and Natural Resources (DENR), which will send its own tree

experts to examine the trees to be felled.

1.3 There being no objections to the motion duly made and seconded, the Board

approved the request.


2. Special briefing on the study on Clark City by the University of Glasgow and

the UP Department of Geography entitled, “Counter-mapping for peri-urban

social justice: accounting for spatial narratives of community resistance and

dispossession in urban transition”

2.1 The project team led by Asst. Prof. Yany Lopez of the UP Diliman

Department of Geography and Tarlac Human Rights Officer Pia Montalban,

presented to the Board the findings of a study on Clark City entitled "Counter-

mapping for peri-urban social justice: accounting for spatial narratives of

community resistance and dispossession in urban transition."

2.2 Asst. Prof. Lopez said that the project was funded by Global Challenges

Research Fund based at the University of Glasgow.

2.3 Asst. Prof. Lopez highlighted that some of the findings are as follows:

- Dispossession of farmers and indigenous people;

- Drastic impact to the landscape;

- Susceptibility to floods and landslides;

- Displacement of community, particularly at the ground zero;

- Change in livelihood;

- Change in social relations; and,

- Safety and security concerns.

2.4 Ms. Montalban said that the Clark Special Economic Zone (CSEZ) is about

36,000 hectares and the New Clark City is about 9,450, located within the

CSEZ.

2.5 President Concepcion said that UP is being given a three-hectare property near

the Aquatic Center. The proposed 4-storey building worth P120 Million to be

constructed on that 3-hectare property is already in the process of bidding by

the Philippine International Trading Corporation (PITC). There is another

100-hectare property allocated for the National Institutes of Health (NIH) but

there is no clear demarcation yet for the 100 hectares. Another 70 hectares on

the hilly portion of New Clark City will be available for the UP Open

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. . .

2. Special briefing on the study on Clark City by the University … (cont’d)

. . .

2.5 (cont’d)

University and then another two (2) hectares for the PGH Polyclinic. President

Concepcion said that all of these are still on the drawing board because the

University has not yet received the deeds of donation or the technical

descriptions of these properties.

2.6 On the issue of susceptibility to floods and landslides, President Concepcion

said that he would let the UP Resilience Institute assess the whole area for

hazard mapping, given the new developments in the area.

2.7 Asst. Prof. Lopez said that the foregoing are just some of the findings of their

study. They can share the full report on the study to the members of the Board.

2.8 Ms. Montalban said that they would like to secure a commitment on the part

of UP not to do the same things done at the Phase 1-A of the development,

where numerous farmers and indigenous peoples were displaced and their

human rights blatantly violated. They have come before the BOR because the

areas being given to UP is occupied by many indigenous peoples. They are

hoping that UP would take them into consideration when it develops the

property. President Concepcion said that UP will certainly take them into

consideration in case it utilizes the property. He asked for a copy of the written

report of the findings which may be used as a reference in drafting plans later

on.

2.9 Ms. Montalban sought assistance from the University in creating a fact-

finding mission and to present the findings to BCDA, together with the

affected people. President Concepcion asked the team to submit a written

request to the Office of the President for consideration, as well as to submit

the full report of their study on Clark City.

Board Action: NOTED.

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. . .

3. Requests of Staff Regent Pedrano

3.1 Grant of Gratuity Pay or Christmas bonus for Non-UP contractual

employees

3.1.1 Regent Pedrano raised to the Board the request of the non-UP

contractual workers for a gratuity pay as a form of year-end incentive

to be given in December when they have lesser salary pay due to the

“no work, no pay” policy.

3.1.2 President Concepcion explained that the problem in granting this year-

end incentive to non-UP contractual workers was the legal justification

since there is no employer-employee relationship between the

University and the non-UP contractuals, and it is also subject to

availability of funds of the CUs. However, he said that he would look

for ways on how to grant the non-UP contractuals a year-end

incentive.

3.1.3 On the issue of “no work, no pay” policy, President Concepcion

remembered that it has already been settled during the meeting with

the non-UP contractuals to make the salary “monthly and deductive”.

Regent Pedrano recalled the same but she said that it was not

implemented by the CUs since there was no memorandum from the

UP System stipulating the new policy.

3.1.4 When asked by the Board on the matter, Vice President Yunque

explained that the computation of the salary is supposedly “22 days

and deductive”. However, this practice is not similar to all CUs

because some would deduct all regular holidays or even suspension of

work. He said that making this policy uniform across CUs would be

advantageous to some and disadvantageous to others.

3.1.5 President Concepcion ordered Vice President Yunque to issue a

memorandum applying the “monthly and deductive” policy across the

CUs. Those who would opt out of it and prefer the old policy may be

given due consideration.


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V. OTHER MATTERS (cont’d) . . .

3. Requests of Staff Regent Pedrano (cont’d)

. . .

3.2 Merit Promotions for all Administrative Staff and REPS

3.2.1 Regarding the 2019 merit promotions for Administrative Staff and

REPS, Regent Pedrano informed the Board that she has received

parallel proposals from different groups—a One Time Big Time of

P35,730.00 from the All UP Workers Union and a Sagad Award of

P50,000.00 from the System REPS Welfare Council. She requested

for an update on the matters discussed during the dialogue between the

administration and the academic union last 15 October 2019.

3.2.2 President Concepcion explained that the problem was the legal basis

and the implementation. He said that the 2019 merit promotion for

faculty is not an across-the-board promotion, which means that not all

faculty members will be promoted. Some have opted out of the 2019

promotions knowing that they would get higher promotion next year

when they have more outputs. Parallel-wise, the merit promotion for

the Administrative Staff and REPS may not be across-the-board but

should be based on merit. He said that the proposal is being studied.

3.2.3 In response to Regent Guillermo, President Concepcion said that he

had already written the Department of Budget and Management

(DBM) for the merit promotion of faculty and staff to be charged under

the miscellaneous personnel benefit fund (MPBF). The DBM has

already responded requesting for additional supporting documents. All

supporting documents have already been complied with except that

the letter of endorsement of NEDA Secretary Ernesto Pernia is being

awaited. President Concepcion said that he would bring the documents

directly to DBM Secretary Wendel Avisado. In case the DBM does

not approve the request for funding, a parallel study is being conducted

to find legal basis for the one time big time request of the All UP

Workers Union. He said that he already instructed Vice President

Yunque to formulate the guidelines for both the merit promotion and

the one time big time.

3.2.4 Vice President Yunque said that guidelines for the merit promotion of

Administrative staff and REPS have already been drafted and included

in the documents to be submitted to DBM. He confirmed that there

were consultations of the sectors in the drafting of the said guidelines.

3.2.5 Regent Pedrano sought clarification whether the promotion for

Administrative Staff and REPS are only step increments within the

salary grade. President Concepcion replied in the affirmative.

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V. OTHER MATTERS (cont’d) . . .

3. Requests of Staff Regent Pedrano (cont’d)

. . .

3.2 Merit Promotions for all Administrative Staff and REPS (cont’d) . . .

3.2.6 President Concepcion said that there are still many faculty and staff

who do not have regular items, and therefore will not get promoted. A

form of promotion for them is to have regular items. For the admin

staff, there are two types of regularization: 1) UP contractual to regular

item; and 2) non-UP contractual to UP contractual.

3.2.7 Regent Pedrano showed to the Board the matrix of the “Fourth

Tranche Salary Standardization (SSL) Law effective January 1, 2019”

to point out that salary adjustment for low-salaried employees is just

in the hundreds of pesos. And since the admin staff and REPS are

limited to horizontal promotion, if the employee is already at Step 7

of his salary grade, then he would be limited to just a one-step

promotion.


4. Matters of Regent Farolan

4.1. Regent Farolan reiterated that he has a request for reports on the following:

a) Four (4) major fires that happened in UP Diliman in the past five years;

b) UP’s environmental law compliance audit; and,

c) Security situation and assessment report in UP campuses.

4.2. Secretary Lara informed the Board that the report of UP Diliman on the fire

incidents was already included in the matters for information of the Board.

4.3. On the second item, Regent Farolan expressed his concern about the reports

on the case management audit of sexual harassment cases in the University.

Based on the reports, the period of time to manage or resolve sexual

harassment cases takes a long time. He said that each time a case is delayed

means a win for the perpetrator.

4.4. Regent Farolan said that the third item might need an approval of the Board.

He suggested that the Board adopt, as an internal rule, that if there is any

major incident whether natural hazard or human-caused event, the Board of

Regents are immediately given within twenty-four hours a quick update or

status report of facilities and employees which may have been affected.

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Volume XLIX, No. 9

62


. . .

4. Matters of Regent Farolan (cont’d)

. . .

4.5. President Concepcion said that a corresponding memo shall be issued to all

the Chancellors on this matter but the reports will come from the CUs.


5. Matters of Regent Guillermo

5.1. In relation to the concern of UP faculty for democratic governance,

collegiality, accountability and transparency, Regent Guillermo raised to the

Board for consideration and future discussion that the selection process for

Chancellors and Deans should not be done in executive sessions.

5.2. President Concepcion noted the observation of Regent Guillermo and related

that when former Chief Justice Reynato Puno was a member of the Board of

Regents, he manifested that there should be no secret balloting since the Board

should be able to stand on their votes. However, it has been the practice of the

Board to engage in secret balloting. That practice has been carried over to the

current Board.

5.3. President Concepcion agreed to discuss the matter further with Regent

Guillermo as well as the members of the Board so that it will be duly

addressed.


BOARD OF REGENTS

Hon. J. PROSPERO E. DE VERA III

Chair, Commission on Higher Education

Hon. DANILO L. CONCEPCIÓN, Co-Chair

President, University of the Philippines

Hon. JOEL VILLANUEVA Chair, Senate Committee on Higher, Technical and

Vocational Education

Hon. MARK O. GO Chair, House Committee on Higher and Technical

Education

Hon. REYNALDO C. LASERNA

President, UP Alumni Association

Hon. ANGELO A. JIMENEZ

Member

Hon. FRANCIS C. LAUREL

Member

Hon. FREDERICK MIKHAIL I. FAROLAN

Member

Hon. RAMON G. GUILLERMO

Faculty Regent

Hon. JOHN ISAAC B. PUNZALAN

Student Regent

Hon. MYLAH R. PEDRANO

Staff Regent

The University of the Philippines

Gazette is

Published by the

Office of the Secretary of the University

University of the Philippines Quezon Hall, UP Diliman Campus, Quezon City

UNIVERSITY OFFICIALS

UP SYSTEM

Prof. DANILO L. CONCEPCIÓN

President

Prof. MA. CYNTHIA ROSE B. BAUTISTA

Vice President for Academic Affairs

Prof. JOSELITO G. FLORENDO

Vice President for Planning and Finance

Prof. NESTOR G. YUNQUE

Vice President for Administration

Prof. ELVIRA A. ZAMORA

Vice President for Development

Prof. ELENA E. PERNIA

Vice President for Public Affairs

Prof. HECTOR DANNY D. UY

Vice President for Legal Affairs

Atty. ROBERTO M.J. LARA

Secretary of the University and of the BOR

CONSTITUENT UNIVERSITIES

Prof. MICHAEL L. TAN

Chancellor, UP Diliman

Prof. FERNANDO C. SANCHEZ, JR

Chancellor, UP Los Baños

Prof. CARMENCITA D. PADILLA

Chancellor, UP Manila

Prof. RICARDO P. BABARAN

Chancellor, UP Visayas

Prof. MELINDA dP. BANDALARIA

Chancellor, UP Open University

Prof. LARRY N. DIGAL

Chancellor, UP Mindanao

Prof. RAYMUNDO D. ROVILLOS

Chancellor, UP Baguio

Prof. LIZA D. CORRO

Chancellor, UP Cebu

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