the university of the philippines gazette · 2014-12-12 · the university of the philippines...

The University of the Philippines

GAZETTE VOLUME XLV NUMBER 8 ISSN No. 0115-7450

TABLE OF CONTENTS Pages i-viii

1302nd MEETING, 20 OCTOBER 2014

A. 1301st BOR Meeting, 29 September 2014

1. Approval of the Institution of Tuition and Laboratory Fees in the

Professional Masters in Tropical Marine Ecosystems Management

(PM-TMEM) Program………………………………………………

A. REPORT OF THE PRESIDENT …………………………………………....

B. REPORT OF THE FACULTY REGENT ……………………………….....

C. REPORT OF THE STUDENT REGENT …………………………………....

D. REPORT OF THE STAFF REGENT ………………………………………..

1-2

2-4

4-7

7-8

8-10

MATTERS ARISING FROM THE MINUTES

OF THE PREVIOUS MEETING

REPORT of the PRESIDENT and other

SECTORAL REGENTS

1302nd BOR Meeting UP Gazette 30 October 2014 Vol. XLV, Number 8

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MATTERS SUBMITTED FOR APPROVAL BY THE BOARD

A. Appointment of University Officials…………………………………………...

A. Proposal to Institutionalize the UP Open University Gender Focal Point

System (GFPS) and to Create the Office of Gender Concerns (UPOU

OGC), UP Open University…………………………………………………

B. Appointment of University Officials………………………………………..

A. Establishment of the Three (3) Robert G. Cheng/URATEX Professorial

Chairs in Engineering, College of Engineering, UP Diliman………………

B. Establishment of the Ramon B. Segismundo Professorial Chair in

Enterprise Organization and Management, College of Engineering, UP

Diliman……………………………………………………………………...

C. Proposal to Name the Microelectronics Laboratory at the Electrical and

Electronics Engineering Institute (EEEI), College of Engineering, UP

Diliman as “Analog Devices Microelectronics Laboratory”………………..

D. Exemption of Prof. Nicholas Felix L. Ty, College of Law, UP Diliman,

from the Requirement of One Year Service to Qualify for Study Leave

With Pay…………………………………………………………………….

A. Proposed Additional Provisions to the “Guidelines for the Grant of

Honoraria to Committees” as Approved by the Board of Regents on 25

November 1999 …………………………………………………………….

B. Adjustment of Minimum Hourly Rates for Student and Graduate

Assistants, Effective for the First Semester Academic Year 2014-2015 …...

B.1 Request for Authority to Delegate to the UP President the setting of

rules and regulations governing student and graduate assistantships

across the Constituent Universities (CUs) ………………………….

C. Request of the Asian Institute of Tourism (AIT), UP Diliman to Allocate

Funds from the 20% UGTFI Share of AIT for Student Development, and

Increase the Scholarship Benefits of Recipients of AIT Scholarship Grants

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15

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16

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16-17

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ACADEMIC MATTERS

FISCAL MATTERS

GENERAL GOVERNANCE


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A. Approval of the Appeal of Dr. Florentino C. Sumera, Professor 12, Institute

of Chemistry, College of Science, UP Diliman for a maximum Amount of

Php99,766.39 under the Financial Assistance Program for Hospitalization

Expenses (FAPHE) to Cover Laboratory Tests in Preparation for Kidney

Transplant (pre-operation expenses)………………………………………...

B. Appointment of the Research, Extension and Professional Staff (REPS) as

SCIENTISTS in the Scientific Career System, Pursuant to Executive Order

Nos. 784 and 901……………………………………………………………

C. Appointment of Faculty …………………………………………………….

A. Agreements/Contracts

UP System

1. Memorandum of Agreement between the University of the Philippines

and the Department of Social Welfare and Development (DSWD)…….

2. Memorandum on Academic Cooperation between the University of the

Philippines and the School of Science of the Hong Kong University of

Science and Technology (HKUST-SSCI)………………………………

3. Collaboration Agreement between the University of the Philippines

and the University of Oviedo, Spain……………………………………

UP Diliman

1. Memorandum of Understanding between the University of the

Philippines Diliman and the Development Academy of the Philippines

(DAP)…………………………………………………………………...


Philippines Diliman and I-Shou University (ISU), Taiwan…………….

3. Memorandum of Understanding on Research Cooperation between the

University of the Philippines Diliman and the Max Planck Institute For

Evolutionary Anthropology (MPI-EVA)……………………………….

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18

19-21

21-22

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22-23

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23-24

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ACADEMIC MATTERS

ADMINISTRATIVE MATTERS

MATTERS SUBMITTED FOR CONFIRMATION BY THE BOARD


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iv


Philippines Diliman and the KTH Royal Institute of Technology,

Sweden………………………………………………………………….


Diliman through the Archaeological Studies Program (ASP) and the

Municipal Government of Alubijid, Misamis Oriental…………………

6. Memorandum of Agreement among the University of the Philippines

Diliman through the Marine Science Institute (MSI), De La Salle

University (DLSU), and the Philippine Council for Agriculture,

Aquatic and Natural Resources Research and Development-

Department of Science and Technology (PCAARRD-DOST)…………


Diliman and Jose Iñigo Homer L. Ayala (Joey Ayala)…………………


Diliman and Mr. Noel G. Cabangon……………………………………


Diliman and the Department of Science and Technology-National

Capital Region (DOST-NCR)…………………………………………..


Diliman through the Natural Sciences Research Institute DNA

Analysis Laboratory (UP-NSRI DAL) and the National Commission

on Indigenous Peoples (NCIP)…………………………………………


Diliman through the College of Engineering and the United

Laboratories, Inc. (UNILAB)…………………………………………...


Diliman and the Chuo University, Japan (Second Renewal)…………...


Diliman through the UP Law Center and the Social Security System

(SSS)…………………………………………………………………….

14. Memorandum of Agreement among the University of the Philippines

Diliman, the Department of Science and Technology (DOST), and the

Philippine Council for Industry, Energy and Emerging Technology

Research and Development (PCIEERD)……………………………….

15. Agreement of Training Among the University of the Philippines Diliman

(SENDING INSTITUTION), the Department of Science and Technology

through the Philippine Council for Industry, Energy, and Emerging

Technology Research Development (PCIEERD), and Mr. Philip Christian

C. Zuniga (GRANTEE)………………………………………………….

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25

25-26

26

26

27

27

27

28

28

28-29

29


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16. License Agreement between the University of the Philippines Diliman

and the ProQuest LLC (ProQuest), USA ………………………………


Diliman and the Department of Environment and Natural Resources

(DENR)………………………………………………………………….


Diliman through the Institute of Chemistry and the Benguet State

University (BSU)………………………………………………………..


Diliman through the Institute of Chemistry and the Herbanext

Laboratories, Inc. (HERBANEXT)……………………………………..


Diliman through the Institute for Small Scale Industries (UP-ISSI) and

the Department of Trade and Industry-National Capital Region (DTI-

NCR)…………………………………………………………………….


Diliman through the Electric and Electronics Engineering Institute,

College of Engineering and the Palawan Electric Cooperative

(PALECO)………………………………………………………………


Diliman and the Philippine Council for Industry, Energy and Emerging

Technology Research and Development (PCIEERD)………………….

UP Open University


Philippines Open University and the Ifugao State University ………….


Philippines Open University and the Ifugao Provincial Government

(IPG)…………………………………………………………………….

3. Memorandum of Agreement Among the University of the Philippines

Open University, the Open University Malaysia (OUM),

SukhothaiThammathirat Open University (STOU), the Universitas

Terbuka (UT), and the Hanoi Open University (HOU)………………...

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30-31

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32-33

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33-34

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vi

A. Delegated Authority to the President subject to INFORMATION

A. Delegated Authority to the President subject to INFORMATION of the

Board

1. Request of UP Mindanao for Cancellation of the Scheduled 29

September 2014 University Council Meeting………………………

2. Contracts/Agreements

UP Diliman

1. Construction Agreement between the University of the

Philippines Diliman and the PGM Construction and Plumbing

Services…………………………………………………………

2. Deed of Donation between the University of the Philippines

(Donee) through the UP Engineering Research and

Development Foundation, Inc. (UPERDFI) and the Multiflex

RNC Philippines Corp. (URATEX)……………………………

3. Deed of Donation between the University of the Philippines

(Donee) through the UP Engineering Research and

Development Foundation, Inc. (UPERDFI) and Ramon B.

Sagismundo…………………………………………………….

4. Contract for Security Services between the University of the

Philippines Diliman and the Glocke Security Systems, Inc. …..

5. Contract for Security Services between the University of the

Philippines Diliman and the Glocke Security Systems, Inc. …...

6. Property Management Supplemental Agreement between the

University of the Philippines Diliman and the Servicio Filipino

Inc. ……………………………………………………………...

UP Visayas & UP Mindanao

1. Deed of Donation and Acceptance between University of the

Philippines Visayas Tacloban College (DONEE) and the

Davao Doctors College (DDC) (DONOR)……………………..

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35

35-36

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36

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36-37

MATTERS SUBMITTED FOR INFORMATION OF THE BOARD


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vii

2. Deed of Trust and Assignment between the University of the

Philippines Mindanao (TRUSTEE) and the Davao Doctors

College (TRUSTOR) in favor of the University of the

Philippines Visayas Tacloban College (BENEFICIARY) ……..

A. On the Ongoing Process of Merit Promotions………………………………

B. On the Sponsorships for UAAP Varsity Teams …………………………….

C. On the Entitlements of the Associate Deans of UP Cebu …………………..

A. ADMINISTRATIVE ORDER NO. PAEP 14-53: Reconstitution of the

University Committee on Scholarships and Financial Assistance

(UCSFA)…………………………………………………………………….

B. ADMINISTRATIVE ORDER NO. PAEP 14-53A: Reconstitution of the

University Committee on Scholarship and Financial Assistance

(UCSFA)…………………………………………………………………….

C. ADMINISTRATIVE ORDER NO. PAEP 14-54: Implementation of the

UP Strategic Performance Management System (SPMS)…………………..

D. ADMINISTRATIVE ORDER NO. PAEP 14-55: Creation of an Ad Hoc

Committee to Standardize the Chart of Accounts of the University………..

E. ADMINISTRATIVE ORDER NO. PAEP 14-56: Dr. Elvira A. Zamora as

Officer-in-Charge of the University, 21-22 October 2014………………….

F. ADMINISTRATIVE ORDER NO. PAEP 14-57: Compliance Committee

for the University Hotel (UH)………………………………………………

G. ADMINISTRATIVE ORDER NO. PAEP 14-58: Review of

Administrative Order No. 108 dated 14 July 1983………………………….

E. ADMINISTRATIVE ORDER NO. PAEP 14-59: Dr. Elvira A. Zamora as

Officer-in-Charge of the University, 1-8 November 2014………………….

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44

45

46-49

50-53

54

OTHER MATTERS

ADMINISTRATIVE ORDERS


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A. MEMORANDUM NO. PAEP 14-58: Selection of New Faculty Regent

(FR)………………………………………………………………………….

B. MEMORANDUM NO. PAEP 14-59: Extension of faculty temporary

appointments expiring during the First Semester of AY 2014-2015……….

C. MEMORANDUM NO. PAEP 14-60: Workshop Guidelines and Program..

D. MEMORANDUM NO. PAEP 14-61: Suspension of Classes in connection

with the Formal Affirmation of Chancellor Michael L. Tan………………..

E. MEMORANDUM NO. PAEP 14-62: Half day work on Friday, 31 October

2014…………………………………………………………………………

oo0oo

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MEMORANDA

1302nd BOR Meeting UP Gazette

30 October 2014 Vol. XLV, Number 8

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1

DECISIONS OF THE BOARD OF REGENTS

1302nd MEETING, 30 OCTOBER 2014

A. 1301st BOR Meeting, 29 September 2014

1. Approval of the Institution of Tuition and Laboratory Fees in the

Professional Masters in Tropical Marine Ecosystems Management (PM-

TMEM) Program

At the 1298th meeting of the Board of Regents (BOR) held on 30 June 2014,

the Board approved the proposal for the institution of the Professional Masters in

Tropical Marine Ecosystem Management (PM-TMEM) Program, which is a

collaborative program among the Marine Science Institute, College of Science of UP

Diliman; the Graduate School, the School of Environmental Science and

Management, and the College of Forestry and Natural Resources of UP Los Baños;

and the Institute of Fisheries Policy and Development Studies, College of Fisheries

and Ocean Sciences of UP Visayas.

The Board at the said meeting (1298th meeting, 30 June 2014) approved the

proposal with a provision that the implementation plans should be formulated. The

institution of tuition and laboratory fees was not part of the approval of the Board.

Highlights of the Discussion

1. Student Regent Macuha raised the concern of UPLB Graduate School Student Council

that the PM-TMEM program might become a precedent to increase the tuition in the

Graduate School but Dean Camacho assured Student Regent Macuha that it will not

happen.

2. Faculty Regent Abadingo inquired if there will be additional honoraria for the faculty

who will handle the PM-TMEM program because some colleges with high tuition for

graduate programs give additional honoraria to faculty handling the subjects.

3. Dr. David said that the load is already part of the university load of the faculty. In

addition, the three CUs have already been collaborating among each other for a long

time and both junior and senior faculty are committed.

4. Student Regent Macuha appealed to consider giving additional honoraria especially the

faculty members who will help in the fieldwork.

MATTERS ARISING FROM THE MINUTES

OF THE PREVIOUS MEETING



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5. Chair Licuanan said that it is good that the normal load and compensation for teaching

load is being followed because additional compensation for faculty under special

programs can also cause some disruption.

Board Action: APPROVED

A. Report of the President

(A copy of the written report is on file at the OSU Records.)


1. President Pascual reported that the Memorandum of Agreement with Smart

Communications, Inc., which the Board of Regents approved at its 1301st meeting on

29 September 2014, was signed on 20 October 2014. Subject to the approval by the

BOR of the Technical and Construction Plan that Smart is obligated to submit to UP,

Smart will start construction of the base stations and Wi-Fi hotspots to provide access

to learning resources and other UP-related sites to the UP community in the various

campuses.

2. He informed the Board about the completion of the PGH Rationalization Project which

was started last year and which aims to help UP PGH improve delivery of its services

in its pay ward. It is a consulting project designed to make recommendations on

streamlining operations of the PGH pay ward. The consulting firm was Isla Lipana &

Co., a local firm affiliated with Pricewaterhouse Coopers. On 16 October 2014, the

consulting firm presented its final findings and recommendations to the UP System

Administration.

3. On the Collective Negotiation Agreements (CNAs) between the UP System and the

two unions in UP, the All UP Academic Employees Union and the All UP Workers

Union, President Pascual said renegotiation had been going on for a few months and

the ground rules for negotiations were finally signed during the week of 27 October

2014.

4. He also informed the Board about the proposed UPLB College of Agriculture

extension campus in Panabo City, Davao del Norte, Mindanao. The discussions on this

project started with a visit of his team consisting of the Chancellor of UP Los Baños,

the Dean of the College of Agriculture, Davao-based alumni, former Alumni Regent

Atty. Gary Tiongco, and the incumbent Alumni Regent. The establishment of this

extension campus will be accomplished with the support of the Antonio Floirendo

Group of Companies (Anflocor). Anflocor is proposing to donate the site of the

campus, the school buildings, and other facilities.

REPORT of the PRESIDENT and other SECTORAL REGENTS

for INFORMATION OF THE BOARD



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5. The extension campus will enable the College of Agriculture to provide Mindanao with

high-quality agricultural education, particularly in the form of graduate studies and

executive development programs, as well as to support local agriculture industries

through interdisciplinary research programs. President Pascual highlighted the fact that

Mindanao is a significant contributor to the total agricultural output of the country.

6. As a donor, Anflocor would like to reserve the naming rights to the project. A brief

Memorandum of Understanding (MOU) with Anflocor will be signed on 20 November

2014. This MOU will provide a basis for negotiating a formal agreement which will be

submitted to the Board for approval. UP Los Baños will make a presentation on the

project for the information of the Board prior to Board’s consideration of the

agreement.

7. On the question of Chair Licuanan why there is a need for a UPLB extension campus

in Mindanao when there is already the UP Mindanao, President Pascual explained that

the project will require the long experience of the College of Agriculture in UP Los

Baños. But UP Mindanao will also be very much involved in the project for courses

and programs related to agri-business – an area that UP Mindanao is developing

expertise on. Eventually, UP Mindanao and the proposed extension campus will be

working hand-in-hand, complementing each other’s areas of specialization.

8. He added that the School of Health Sciences (SHS) UP Manila may be used as a model

for the project. In Mindanao, UP Manila has the School of Health Sciences in

Koronadal which is within travelling distance to UP Mindanao. There is also the UP

Manila School of Health Sciences in Palo despite having the UP Visayas Tacloban

College nearby. Another possible extension campus of the UPLB College of

Agriculture is UP’s La Granja Estate in Negros Occidental. This is an agricultural

training and research laboratory of UPLB, consisting of around 160 hectares. Negros

Occidental is a fertile area in which there are many UPLB alumni who are experts in

agriculture.

9. Regent Gonzalez-Montinola inquired if the land and the buildings will be completely

turned over to UP because she said that independence of UP should be totally

preserved in this project.

10. President Pascual said yes. The partnership with Anflocor is only in the establishment

of the campus while the operation of the UP unit there will be fully under UP’s control.

However, UP may consider collaboration on specific projects in the spirit of academe-

industry partnership with Anflocor and other agricultural enterprises in Mindanao.

11. Faculty Regent Abadingo inquired if this entails getting professors and lecturers from

UPLB. President Pascual confirmed that this will happen, at least, initially, until there

is a critical mass of students that would require transfer of people.

12. Student Regent Macuha sought clarification on whether or not the UPLB extension

campus in Mindanao will offer undergraduate programs.



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13. President Pascual said that while the priority will be graduate programs, it will also

provide a benchmark for the agricultural undergraduate programs in order to raise the

overall quality of agricultural education in the region.

14. Chair Licuanan gave an advice not to duplicate or negatively affect other SUCs in the

area, particularly the Davao del Norte State College which has a very strong Marine

Sciences Program.

15. President Pascual said that the Dean of Agriculture has already looked into what the

other nearby state universities are doing in the area of agriculture in order to address

the issue of possible duplication.

16. Staff Regent Ramirez wanted to be assured of the faculty and staff items that will be

transferred to the satellite campus because that was always the problem. Like in UP

Manila SHS in Koronadal, there is no item yet for the staff. When she visited in

December 2013, she said that there was a lone staff on a job order contract. In May

2014, that staff resigned and was replaced by a volunteer staff.

17. President Pascual said that regularization is an issue not only in UP but also in all the

SUCs, in which many faculty and staff members are still on contractual appointment.

18. Regent Cong. Romulo asked whether the idea of having a UPLB extension campus in

Panabo came from UP or from the Floirendo family.

19. President Pascual explained that he had a discussion with the Dean of the College of

Agriculture some time ago on how to remedy the declining enrolment in the College of

Agriculture. Then, the opportunity came from the side of the Floirendos who made the

offer. He thought there was a confluence of goals here as both sides want to be able to

really deliver quality agricultural education to more people.

20. Regent Gonzalez-Montinola inquired about the accessibility of the extension campus.

President Pascual said that the proposed site is accessible by very good roads from

Davao City, with about 30 to 40 minutes travel time. Panabo City itself is developing

very fast as a growing port. Part of the arrangement is that UP will get an additional

area for its experimental farm.

21. Continuing with his report, President Pascual highlighted that UP campuses are starting

to be conscious about internationalization. UP Visayas held its first International

Scientific Conference on Fisheries and Aquatic Sciences, which was jointly done with

Manila Observatory located in the Ateneo Campus, Loyola Heights.

B. Report of the Faculty Regent



1. Faculty Regent Abadingo, on behalf of the faculty, thanked President Pascual for

promptly responding to promotion issues raised by a number of the faculty by meeting



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with the Deans of UP Diliman on 27 October 2014 and with the Deans of UP Manila

and UP Los Baños on 29 October 2014. The instruction is to keep the original

recommendations from the colleges, review those whose recommendations have been

adjusted upwards, and make provisions for appeals at the campus level.

2. However, Faculty Regent Abadingo respectfully requested the System Administration

to address the following issues brought to her attention:

(i) Consistent application of the guidelines for promotions, specifically the provision

saying that “crossing rank does not always require the attainment of a Ph.D”

Strong justifications were considered like if the terminal degree is not a PhD (e.g.,

MD, LLB, MFA), there should be a significant body of scholarly work and/or

praxis within the reckoning period. This is discipline-based consideration.

(ii) Peer reviewed publications, juried creative work, publicly-recognized practice were

also considered.

(iii)Praxis considered was extraordinary like in performing arts, performing medical

practice, performing legal practice, among others.

3. Student Regent Macuha hoped that appeals of faculty members who did not file formal

appeals may also be reviewed. Chair Licuanan got the assurance from the UP System

that the whole process is being reviewed.

4. Faculty Regent Abadingo also raised the possible promotion of faculty drawing

salaries from lump sum savings. On 29 September 2014, she recalled that two (2)

faculty members have written the Board of Regents, on behalf of their colleagues from

the College of Engineering, appealing that the faculty members compensated under

lump sum savings be included in the promotion and that their much needed services

will continue. She said she was asked to follow up on this but she got word from Vice

President for Planning and Finance Joselito Florendo that this is not possible under the

present circumstances.

5. The second matter reported by Faculty Regent Abadingo is about the consultation she

and Student Regent Macuha had in the UP Diliman Extension Program in Pampanga

on 14 October 2014 because they were anticipating that the Directorship of UP

Diliman Extension Program in Pampanga was going to be included in the agenda of the

Board. She said that there appears to be a consensus on the possible conversion of the

unit from a program to a college. However the faculty is divided on whether the unit,

once converted, will be autonomous or will still be part of UP Diliman. She believed

that this should be synchronized with the plans the University has for the unit.

6. The immediate concern there is to be able to transfer to a new building which was

partially funded by DAP. Other issues discussed included cross-registration in other

units because, apparently, the students claim that they are not allowed to cross enroll in

UP Diliman. However, it has been the practice that if the course is offered in the unit,

the students should not be allowed to cross enroll, except for exceptional cases like

when the student is ill and needs the attention of the parents or the family.



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7. Faculty Regent Abadingo also reported about her visit to UP Manila School of Health

Sciences (UPM-SHS) in Koronadal, again together with Student Regent Macuha, on

24 October 2014. She noticed that the support of the provincial government is

palpable. The unit has two (2) academic buildings in a sprawling campus. She said

that the last time she and the Staff Regent visited the campus, they met with Governor

Fuentes who informed them of her intent to buy a lot which is about three (3) hectares

for the use of the school. The unit has a new vehicle courtesy of the provincial

government which pays for the salary of the driver and provides for the gasoline

expenses. The unit likewise receives from the provincial government an MOOE of

P1.5 million per year. Two security guards and two utility personnel also draw their

salaries from the provincial government.

8. With almost 100 students, UPM-SHS in Koronadal has only five (5) faculty members

wherein three (3) faculty members have regular items and two (2) are sitting on

borrowed items from UPLB. The agreement with UPLB is until 2017, after which

UPLB would take back the items.

9. UPM-SHS started to offer the Bachelor of Science in Nursing (BSN) program which is

what the provincial government has wanted ever since. This is with the help of

colleagues from UPM-SHS in Palo since the enrollment there has declined

significantly. Faculty Regent Abadingo said the five (5) faculty of the unit including

the Director are not tenured. In fact, the term of the incumbent Director ended on 29

October 2014. The five (5) faculty members are all overloaded. They should only be

handling six (6) units since they operate on a quarterly system. However, there are at

least two of them who carry more than 20 units which consequently compromise their

time for research and aim for publication. Their chance for tenure is threatened; so,

there is a need for an enabling environment for research. The following were specific

requests of the faculty:

- additional two (2) faculty items preferably with Master of Arts in Nursing

(MAN) so they can sign PRC forms;

- official appointment for class coordinators;

- additional administrative staff; there is one administrative assistant on a

contractual basis who doubles as a Registrar and is practically all around; she

does not receive the benefits of a regular UP Manila employee, like COLA,

hazard pay, subsistence pay, etc.;

- orientation for the faculty on the rules, regulations of the University including

the benefits to faculty;

- possible night shift differential when overseeing students doing their night

duty in the provincial hospital;

- possible availment of annual checkup anytime at PGH or the grant of

financial assistance similar to those granted to campuses like UP Baguio, UP

Visayas, and UP Mindanao so they can have their annual medical check-up in

their localities; and



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- possible grant of cumulative leave credits, since they do not get to enjoy their

summer teacher’s leave.

10. Faculty Regent Abadingo said that the above concerns are true in both UP-SHS Palo

and Baler campuses.

11. Student Regent Macuha added that UPM-SHS in Koronadal needs a faculty who is a

Registered Midwife, a Registered Nurse and with Master of Arts in Nursing (MAN)

since there is now a requirement that only those with such qualifications can accredit

graduates of BS Nursing in the School of Health and Sciences. In the entire Schools of

Health Sciences in Palo, Koronadal, and Baler, only about 3 to 4 have the

aforementioned qualifications. He hoped that the Board can help address these issues.

On the part of the students, the effect of the shortage of faculty items are observed

when classes are fast-tracked or shortened because faculty members need to attend to

clinical work or training, so they could catch up with tenure requirements.

C. Report of the Student Regent



1. Student Regent Macuha reported that he attended the investiture of Chancellor Michael

Tan of UP Diliman and the turnover ceremonies of Chancellor Padilla and Chancellor

Sanchez of UP Manila and UP Los Baños, respectively. He said the office was looking

forward to working with the three Chancellors regarding student concerns.

2. He updated the Board about the UP agenda and list of general demands from the

students. UP Los Baños and UP Manila were already done with their respective

consultations and the Office of the Student Regent (OSR) hopes to collate all concerns

from other units for presentation to the Board.

3. Regarding the boarding fees charged by dormitories, Student Regent Macuha informed

the body that although Dr. Shirley Guevarra, Officer-in-Charge of the Office of

Student Housing, consulted the parents during the parent orientation at the Kalayaan

Residence Hall about the 65-peso increase in the boarding fees, she clarified that there

was no formal proposal submitted to the Office of the Vice Chancellor for Student

Affairs. He thanked Dr. Guevarra for the clarification and for putting the issue to rest.

He was willing to work with Dr. Guevarra and Vice Chancellor Neil Martial Santillan

in suggesting steps to improve the welfare of students in general.

4. He reported about the concern raised by the officers of the Alliance of Dormitory

Associations in UPLB about the possible closure of three (3) dormitories due to

renovations: ATI-NTC, Forestry Residence Hall, and New Forestry Residence Hall.

According to them, approximately 450 students would be displaced in the middle of

the school year when it is already improbable to find a place to stay nearby. Upon

learning about the issue, Student Regent Macuha brought the matter to Chancellor

Sanchez through the help of President Pascual. According to Chancellor Sanchez, the

renovation will be done in phases so that fewer students shall be displaced from their



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current dwelling place. He thanked President Pascual for the assistance but he hoped

that the Board can take appropriate steps in increasing the absorptive capacity of

dormitories in the whole system.

5. Student Regent Macuha was proud to show to the Board the first copy after three (3)

years of the UPLB Perspective, the official student publication of UPLB. He was

saddened to note that the only two (2) issues of the publication were released since

2009 due to slow procurement processes in the university. He hoped that the System

would be able to help expedite processes for student publications, particularly in UP

Visayas and UP Baguio which had similar experiences.

6. Lastly, Student Regent Macuha reported about a legal case filed by UP Manila Vice

Chancellor for Administration Jose Florencio Lapeña against nine (9) UP Manila

students in relation to the mobilization of students regarding the eviction of the GAB

Cafeteria in the said campus. The situation was a case of violation of the rights of the

students to due process because, apparently, the students have not yet received any

notice about the alleged case. It was only known by the students when requests for a

certification of good moral character by Ms. Maryliz Zubiri, OSR Chief of Staff and

former UP Manila USC Chair, and by Mr. Rodel Cahiyang, UP Manila CAS SC Chair,

were denied due to the said case. Student Regent Macuha added that the information he

gathered was that the case was filed to UP System which then referred it to UP Diliman

Student Disciplinary Tribunal.

7. Atty. Ricardo B. Lapesura, Jr. explained that several months ago, UP Manila requested

the UP System to conduct the investigation on the case because this involves UP

Manila officials but the UP System has no Student Disciplinary Tribunal (SDT) so the

matter was referred to UP Diliman SDT.

8. Student Regent Macuha said that students feel that this is a clear violation of their

rights to due process and a clear form of harassment against them.

9. Faculty Regent Abadingo suggested that the students be duly informed of what the

case is against them and requested the OVPLA to facilitate the investigation because

this may cause delay to those who are candidates for graduation.

D. Report of the Staff Regent



1. Staff Regent Ramirez had conducted a consultation with the staff and REPS of UP

Baguio and the following concerns/proposals were raised:

- Service Recognition Pay for those retiring starting at 60

- increase of SRP grant from 10 days to 15 days at par with the faculty;

- request of filling up of items;



____________________________________________________________________________________________________

9

- inclusion of permanent part-time in the SRP (Legal Officers, Dentists, Doctors)

who have long been serving the University but are only renewed every time;

- FAPHE should include family members and

- increase the age limit for staff and REPS who would like to take PhD degrees

2. In her consultation with the staff of UP Manila School of Health Sciences (UPM-SHS)

in Baler, she found out that they were not informed of the increase in the subsidy for

the annual medical physical examinations (from P800 to P1500) of staff of CUs with

no university health service units. The personnel said that going to UP PGH for their

medical exams will cost them more. They were happy that Staff Regent Ramirez

informed them that they can ask for refund equivalent to the subsidy. Staff Regent

Ramirez appealed to the administrators of CUs to disseminate important information to

their respective constituents especially to satellite campuses.

3. The staff in UPM-SHS in Baler felt that the ongoing promotions will not really benefit

them even if they pursue further studies or masters degrees since there are really no

items to move up to. She said that it is sad for the staff to be relegated to “Sagad”. She

said that she herself is Sagad.

4. Staff Regent Ramirez informed the Board of the request of Mr. Rem Domingo of UP

Visayas Tacloban College (UPVTC) that his rehabilitation leave be charged to his

Service Recognition Pay (SRP). Mr. Rem Domingo is the only Guidance Counselor in

UP Tacloban. He lost most of his family members during Typhoon Yolanda so he was

allowed by UPVTC to go on rehabilitation leave because Tacloban is no longer

conducive for him to stay since it reminds him of his family. Since he comes from UP

Mindanao, he was also asking about the possibility of transferring to UP Mindanao and

to carry with him his item from UP Visayas. His case is not easy because he is the only

Guidance Counselor in UP Tacloban.

5. Lastly, Staff Regent Ramirez reported to the Board the regular rallies being held by UP

PGH personnel during lunch break since 20 October 2014 to demand from Dr. Jose

Gonzales to release their PhilHealth share.

6. In addition, Student Regent Macuha said that the workers of UP Manila, particularly in

UP PGH, are decrying that the Motion for Reconsideration (MR) of the Board’s

approval of the Health Insurance Program filed several months ago was being used as a

reason to hold the PhilHealth share of the personnel.

7. Faculty Regent Abadingo explained that it is during the term of Director Jose Gonzales

that the highest share from PhilHealth was given to the Fellows since the Fellows do

not get any salary. Some of the Fellows though get assistance from their Local

Government Units. According to the workers who met with her and the Staff and

Student Regents, Director Gonzales is giving more to Fellows and resident physicians

because they are the doctors running the hospital. But the workers feel that they also

provide the support services necessary to be able to run the hospital efficiently and

effectively. The personnel hoped to get their PhilHealth share by the end of October.



____________________________________________________________________________________________________

10

8. Staff Regent Ramirez said that based on the summary of PhilHealth sharing given to

her by the personnel, it is clear that in 2009 until 2012, there was an equal sharing of

the PhilHealth reimbursements among all employees. It was in 2013 that Fellows were

given a higher amount like in the first tranche, all staff and REPS received P2,750

while Fellows received P8,250; and in the second tranche, the staff received P5,500

while the Fellows got P44,000. The employees felt that since the Implementing Rules

and Regulations (IRR) is silent on the distribution of the PhilHealth share; Director

Gonzales started to divide the share among them. According to the staff, the division is

done so that the Director would effectively get the support of the doctors. She said that

effective October 2014, even the resident physicians who used to get an equal share as

the staff was separated as another layer so that the share will be as follows:

- Fellows – P48,000,

- Residents – P29,000

- Non-professional staff – P10,000

9. President Pascual said that insofar as he was concerned, he would like the proposal be

withdrawn because it was so contentious and was creating a lot of dissatisfaction

among employees.

10. Staff Regent Ramirez asked the possibility of giving the PhilHealth share equally as

was done before.

11. President Pascual said he cannot second guess on the basis of the sharing. He wanted to

leave it first to the Chancellor who is the first line of appeal. The Administrators should

be given opportunity to solve problems; otherwise, everything will funnel up to the

Board.

12. Regent Gonzalez-Montinola sought clarification on whether the Board of Regents has

no pending action that is prohibiting the release of the PhilHealth share. She was

concerned because Director Gonzales made the proposal which the Board approved

and there was a Motion for Reconsideration.

13. Secretary De Las Llagas said that at the last President’s Advisory Council (PAC)

meeting, composed of the Chancellors and Vice Presidents, Director Gonzales

requested for more time for consultation. President Pascual requested that the matter be

deferred until further notice and after completion of the consultation.

14. President Pascual said that the concern of Regent Gonzalez-Montinola is that because

of the approval made by the Board might make the Director of PGH withhold part of

the PhilHealth reimbursement and not distribute it to the staff.

15. Chair Licuanan clarified that the matter is not yet for the Board to act at this time.

Although there is something pending with the administration, it has to be settled first at

the level of UP Manila and then raise it to the Board for approval, if necessary.

16. President Pascual said that the position of the UP System is that the Health Insurance

Program will go for UP Manila but not for PGH. The PGH cannot implement it yet.



____________________________________________________________________________________________________

11

MATTERS SUBMITTED FOR APPROVAL BY THE BOARD

The President endorsed the following:

A. Proposal to Institutionalize the UP Open University Gender Focal Point System

(GFPS) and to Create the Office of Gender Concerns (UPOU OGC), UP Open

University

The rationale for institutionalization of the UPOU Gender Focal Point System

(UPOU GFPS) and the creation of an Office of Gender Concerns (UPOU OGC) are as

follows:

Apparent underutilization of UPOU Gender budget, due to transitory nature of

the Committee on Gender Concerns (CGC) operations and the lack of full-time

staff to ensure the continuation of Gender and Development (GAD) efforts.

The Philippine Commission on Women (PCW) issuance of Memorandum

Circular 2011-01 providing guidelines for the creation, strengthening and

institutionalization of a gender focal point system (GFPS) in all government

instrumentalities.

The need for research on and interventions to gender and gender- related issues

over the internet and digital world.

A copy of the 6-page Proposal is on file at the OSU Records.


1. Student Regent Macuha raised the concern of the students, particularly the LGBT

sectors, that the Gender Office should be more responsive to issues involving the

LGBTs (e.g., discrimination).

Board action: APPROVED

GENERAL GOVERNANCE



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12

B. Appointment of University Officials

UP Los Baños

Appointments of the Following Faculty Members as Vice Chancellors of the University

of the Philippines Los Baños, effective 1 November 2014 to Serve at the Pleasure of the

Chancellor, with all entitlements due to their positions:

1. Dr. Portia G. Lapitan as Vice Chancellor for Academic Affairs

2. Prof. Rex B. Demafelis as Vice Chancellor for Research and Extension

3. Dr. Crisanto A. Dorado as Vice Chancellor for Administration

4. Dr. Marish S. Madlangbayan as Vice Chancellor for Planning and Development

5. Dr. Serlie B. Jamias as Vice Chancellor for Community Affairs

UP Manila

Appointments of the Following Faculty Members as Vice Chancellors of the University

of the Philippines Manila, effective 1 November 2014 to Serve at the Pleasure of the

Chancellor, with all entitlements due to their positions:

1. Dr. Nymia P. Simbulan as Vice Chancellor for Academic Affairs

2. Dr. Arlene A. Samaniego as Vice Chancellor for Administration

3. Dr. Michael L. Tee as Vice Chancellor for Planning and Development

4. Dr. Eva Maria C. Cutiongco-De la Paz as Vice Chancellor for Research and Executive

Director, National Institutes of Health

UP Visayas

Reappointments of the Following Faculty Members as Vice Chancellors of the

University of the Philippines Visayas, effective 1 November 2014 to Serve at the

Pleasure of the Chancellor, with all entitlements due to their positions:

1. Prof. Encarnacion Emilia S. Yap as Vice Chancellor for Academic Affairs

2. Dr. Ricardo P. Babaran as Vice Chancellor for Research and Extension

3. Prof. Nestor G. Yunque as Vice Chancellor for Administration

4. Dr. Evelyn T. Belleza as Vice Chancellor for Planning and Development



____________________________________________________________________________________________________

13


1. Student Regent Macuha sought clarification on the possibility of the Board not

approving the appointments of the Vice Chancellors being recommended by their

respective Chancellors and endorsed by the President.

2. Chair Licuanan said that the normal practice with the Board is to respect the choice of

Constituent Units and the System administration. If there is a very strong and valid

reason, then the Board should be able to justify its action.

3. Faculty Regent Abadingo explained that the Vice Chancellors are the people with

whom the Chancellor has trust and confidence. Chair Licuanan clarified that their term

is at the pleasure of the Chancellor.


A. Establishment of the Three (3) Robert G. Cheng/URATEX Professorial Chairs in

Engineering, College of Engineering, UP Diliman

Donor : Multiflex RNC Philippines Corporation (URATEX)

Support Fund : P1,800.000.00

Details : Annual award of P120,000.00 for each professorial chair every

year starting Academic Year 2014-2015. The amount of

P1,800,000.00 representing the awards for the five-year

commitment

Fund Management : U.P. Engineering Research and Development Foundation, Inc.

(UPERDFI)


B. Establishment of the Ramon B. Segismundo Professorial Chair in Enterprise

Organization and Management, College of Engineering, UP Diliman

Donor : Ramon B. Segismundo

Support Fund : With an initial amount of P360,000.00

Details : An Annual Award of P72,000.00 for a five-year commitment

starting Academic Year 2014-2015

Fund Management : U.P. Engineering Research and Development Foundation, Inc.

(UPERDFI)

ACADEMIC MATTERS



____________________________________________________________________________________________________

14


1. Regent Gonzalez-Montinola noticed that the amounts for the proposed professorial

chairs vary. She asked if these amounts can be standardized. A different terminology

like grants or awards may be used for those paying a lesser amount.

2. Faculty Regent Abadingo recalled that there are BOR-approved minimum

requirements for professorial chairs and faculty grants. She suggested checking the

records because there might be a need to increase the ceiling for professorial chairs as

well as faculty grants.

3. According to Chair Licuanan, an endowed professorial chair has naming rights and has

a minimum amount requirement. Anything else should be in a different category and

is acknowledged in some other way. She asked the finance team to determine the

minimum amount to earn the professorial chair award.

4. Faculty Regent Abadingo inquired if professorial chairs with small amounts are being

granted when they have accumulated enough interest earnings. According to President

Pascual, that is how professorial chairs should be but there are professorial chair

payments affected by the inflation which resulted to a lesser amount.

5. Regent Gonzalez-Montinola also raised the issue on whether the Board should

continue retaining chairs that can no longer be active. Professorial chairs should have

certain longevity. Chair Licuanan agreed that it was precisely the reason why it has to

be endowed so that professorial chairs would live on the earnings.

6. President Pascual requested the Office of the Vice President for Academic Affairs

(OVPAA) to review the awarding of professorial chairs and the Office of the Vice

President for Planning and Finance (OVPPF) to check on what should be the minimum

amount for endowed chairs. Regent Gonzalez-Montinola requested for a presentation

to the Board on the minimum requirements for professional chairs.

7. Regent Gonzalez-Montinola also suggested that the Board should adopt a system of

awards or other terminology on donations like lectures or faculty grants rather than

readily establishing a professorial chair. President Pascual agreed to draw a distinction

between an endowed chair and a regular periodic donation.

8. While the Board is studying the minimum amount for professorial chairs, Faculty

Regent Abadingo requested that the Board approve the proposals so as not to offend

the donors because the money has already been accepted.

Board Action: The Board APPROVED the two (2) proposals for

professorial chairs but will study the whole system of

professorial chairs and come up with a rationalization

which includes determining the minimum amount and

other rules governing it.



____________________________________________________________________________________________________

15

C. Proposal to Name the Microelectronics Laboratory at the Electrical and Electronics

Engineering Institute (EEEI), College of Engineering, UP Diliman as “Analog Devices

Microelectronics Laboratory”

The proposed assignment of naming rights is in recognition of Analog Devices

Incorporated’s (ADI) valuable contributions to the instructional and research thrusts of the

Laboratory and the UP-EEEI. In particular, the company has undertaken the renovation and

refurbishing of the Microelectronics Laboratory in the Institute. The donations include office

furniture, civil works for the renovation of the laboratory space, and 20 Workstations of Dell

OptiPlex computers with LED monitors.

ADI is further committed to developing additional programs and projects in 2014

with UP-EEEI in support of further enhancing the curriculum and research in electronics

engineering. More specially, ADI is planning an additional donation of highly specialized

Cadence software license for implementation starting 2014 as continuation to the currently

active Cadence license of UP-EEEI.

In a letter from Dr. Joel S. Marciano, Jr. addressed to President Alfredo Pascual, it

showed that the value of the donation made by Analog has exceeded the 50% threshold. In

view of compliance with the University policy, OVPLA endorses the proposed granting of

naming rights in favor of Analog to the Board of Regents for its approval, upon

recommendation of the President.


D. Exemption of Prof. Nicholas Felix L. Ty, College of Law, UP Diliman, from the

Requirement of One Year Service to Qualify for Study Leave With Pay

Prof. Ty was recruited to the College of Law Faculty in 2010 as a Professorial

Lecturer. To entice Prof. Ty to accept a regular appointment in the College, the College

promised to help Prof. Ty to get a scholarship grant to study for a Master of Laws degree

abroad and to be on official leave with pay while studying. Prof Ty accepted the offer of the

College and his appointment as a regular faculty was processed and took effect in August

2014.

The College of Law was able to get him a scholarship grant from the Japanese

Government Scholarship for 2014: Young Leader’s Program (YLP)-Law Course to study for

an LLM at the Graduate School of Law, Kyushu University, Japan, which is scheduled to

commence in October 2014 and to finish in September 2015.

To make good on the promise to allow Prof. Ty to go on official leave while

studying, the College of Law would like to request for an exemption to the rule that only

regular faculty members who have rendered at least one year of service are qualified for a

study leave with pay. This exemption will go a long way in the College of Law’s faculty

recruitment efforts.




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16

A. Proposed Additional Provisions to the “Guidelines for the Grant of Honoraria to

Committees” as Approved by the Board of Regents on 25 November 1999

At the meeting of the President’s Advisory Council (PAC) on 20 October 2014, the

following were noted / recommended:

The Committee on Scholarships and Financial Assistance (CSFA), both at the

System and CU levels, is considered to be a standing committee, not an ad hoc

committee, given the regular nature of its tasks.

Standing Committee members, as per the existing Guidelines for the Grant of

Honoraria to Committees approved by the Board of Regents on 25 November 1999

(see document filed at the OSU Records), are entitled to payment of honoraria on a

per meeting basis with no more than two meetings per month (except for committees

on bids and awards which are allowed as much as four meetings a month).

With the implementation of the new Socialized Tuition System (ST System) starting

AY 2014-2015, and the decentralization in the handling of ST appeals, the CSFA in a

CU may need to meet more than twice a month, especially in the early part of the

academic year. The PAC, therefore, recommends that a CU level CSFA be

allowed to meet more than twice a month, subject to prior approval by the

Chancellor concerned, and its members be entitled to payment of honoraria for

such additional meetings.

In addition to the foregoing recommendation by the PAC, it is recommended that

the System CSFA be similarly granted such extra meetings subject to the

President’s prior approval.

A copy of the pertinent portion of the minutes of the 1137th BOR meeting held on 25

November 1999 on the Proposed Guidelines for the Grant of Honoraria to Committees is on

file at the OSU Records.


B. Adjustment of Minimum Hourly Rates for Student and Graduate Assistants,

Effective for the First Semester Academic Year 2014-2015

B.1 Request for Authority to Delegate to the UP President the setting of rules and

regulations governing student and graduate assistantships across the

Constituent Universities (CUs)

FISCAL MATTERS



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17

Starting rate salary grade (SG) &

step equivalent for students in:

From:

Php/ hour

To:

Php /hour

Percent

increase

Student

Assistant

SG1 Step 1 Undergraduate Programs 30 60* 100%

Graduate

Assistant

SG10 Step 1 Master’s Program

SG14 Step 1 PhD / Doctoral

Programs

50

50

100**

140

100%

180%

* Student assistant: The equivalent hourly rate is P51 for SG1 Step 1 = Php9,000 per month. The

Metro Manila minimum daily wage as of 30 September 2014 is P466 per day. Equivalent hourly

rate = P58.25 per hour. Adjusted/rounded off to the next higher ten peso.

**Graduate assistant, master’s level rounded off from P98, the equivalent hourly rate of SG10 Step 1

= Php 17,255 per month. Ph.D./Doctoral level: rounded off from P131 to P140, equivalent hourly

rate of SG14, Step1 = Php 23,044 per month.


C. Request of the Asian Institute of Tourism (AIT), UP Diliman to Allocate Funds from

the 20% UGTFI Share of AIT for Student Development, and Increase the Scholarship

Benefits of Recipients of AIT Scholarship Grants

At the 1291st Board of Regents meeting held on 30 September 2013, the Board

approved the request of AIT to allocate funds for student development, and increase the

scholarship benefits of recipients of AIT scholarship grants (e.g. AIT Scholarship) from the

20% UGTFI share of AIT. AIT would like to expand student development services under the

UGTFI and include an increase in stipend of students receiving financial assistance under the

Socialized Tuition System (ST System).

The main idea behind the request is to augment the discount and subsidies received

by AIT students, particularly, but not limited to those classified under Full Discount of the

ST System. A maximum monthly stipend of PhP4,000.00 will be given to each beneficiary.

Those already receiving financial assistance from other sources (such as other scholarship

grants) whose assistance do not amount to PhP4,000.00 monthly may be granted. However,

the amount will be limited to the extent that, in total, the financial assistance will be

PhP4,000.00.

In this regard, AIT would like to request approval for this proposed expansion of

student development services effective 1st Semester, AY 2014-2015.

A copy of the pertinent portion of the minutes of the 1291st BOR meeting held on 30

September 2013 on the Proposed Utilization Plan of the Asian Institute of Tourism, UP

Diliman, for the Twenty Percent (20%) Undergraduate Tuition Fee Increment (UGTFI)

Share of the Institute, as favorably endorsed by UP Diliman Chancellor Caesar A. Saloma is

on file at the OSU.




____________________________________________________________________________________________________

18

A. Approval of the Appeal of Dr. Florentino C. Sumera, Professor 12, Institute of

Chemistry, College of Science, UP Diliman for a maximum Amount of Php99,766.39

under the Financial Assistance Program for Hospitalization Expenses (FAPHE) to

Cover Laboratory Tests in Preparation for Kidney Transplant (pre-operation

expenses)

The PAC prepared the FAPHE implementation guidelines, approved by the Board of

Regents at its 1255th meeting held on 27 May 2010. The aforementioned appeal however is

not included in the existing FAPHE guidelines approved by the UP Board of Regents.

Justification:

The UP System FAPHE Committee, in its meeting on 9 June 2014, favorably

endorsed the application of Dr. Florentino C. Sumera, for FAPHE coverage for the amount

of Php99,766.39, the remaining balance of Dr. Sumera’s FAPHE benefits. Dr. Sumera has

to undergo laboratory tests in preparation for a possible kidney transplant. The Board of

Regents, however, approved coverage only for expenses during hospital confinement.

Similar case approved by the Board:

Appeal of Atty. Ana Celeste P. Bernad, Office of the Vice President for Legal Affairs

(OVPLA), for FAPHE coverage for post-confinement expenses (1294th BOR meeting, 13

December 2013).


B. Appointment of the Following Research, Extension and Professional Staff (REPS) as

SCIENTISTS in the Scientific Career System, Pursuant to Executive Order Nos. 784

and 901:

AWARDEES UP

PLANTILLA

POSITION

SCIENTIFIC

CAREER SYSTEM

(SCS) RANK

EFFECTIVITY

Dr. NELLY S. AGGANGAN University

Researcher II

Scientist I, SG 26-1 9 June 2014

Dr. EDWIN P. ALCANTARA University

Researcher III


Dr. SUSAN MAY F.

CALUMPANG

University

Researcher V



ADMINISTRATIVE MATTERS



____________________________________________________________________________________________________

19

C. Appointment of Faculty

Note: These proposed appointments have gone through the standard University peer review process from the

Department to the College, the Constituent Universities concerned, and the University System. In

cases where there was recommendations, the papers were returned to the unit concerned for review

and recommendation.

C.1 Request for Temporary Waiver of Faculty Tenure Rule in Favor of the

Following:

UP Manila

Prof. JESUS N. SAROL, JR., Professor 4 (Part time), National Teacher Training

Center for the Health Professions, effective 1 June 2014 until 31 May 2015

UP Mindanao

Asst. Prof. LUIS ANTONIO T. HUALDA, Assistant Professor 3, School of

Management, effective 1 June 2014 to 31 December 2014

Asst. Prof. VLADEMIR A. SHUCK Assistant Professor 1, School of Management,

effective 1 June 2014 to 31 December 2014

C.2 Transfer to Permanent Status

UP Diliman

Asst. Prof. JONATHAN A. ANTICAMARA, Assistant Professor 5, College of

Science, effective 30 October 2014

Asst. Prof. RHODALYN W. OBIAS, Assistant Professor 1, College of Social

Sciences and Philosophy, effective 30 October 2014

Asst. Prof. ANA MARIA MARGARITA S. SALVADOR, Assistant Professor 2,

College of Education, effective 30 October 2014

Asst. Prof. JAYMAR B. SORIANO, Assistant Professor 1, College of Engineering,

effective 30 October 2014

UP Los Baños

Asst. Prof. CHRISTINE B. ADIOVA, Assistant Professor 1, College of

Agriculture, effective 30 October 2014

Asst. Prof. RECYLYN I. BAYNA-MARIANO, Assistant Professor 1, College of

Human Ecology, effective 30 October 2014

Asst. Prof. LYNETTE B. CARPIO-SERRANO, Assistant Professor 1, College of

Development Communication, effective 30 October 2014

Asst. Prof. MA.CRISTINE CONCEPCION D. IGNACIO, Assistant Professor 2,

College of Engineering and Agro-Industrial Technology, effective 30 October

2014



____________________________________________________________________________________________________

20

Asst. Prof. MARIA MORISSA D. LU, Assistant Professor 1, College of

Engineering and Agro-Industrial Technology, effective 30 October 2014

Asst. Prof. VALRANDOLF M. MADRID, Assistant Professor 1, College of Arts

and Sciences, effective 30 October 2014

Asst. Prof. KATRINA JOY H. MAGNO, Assistant Professor 2, College of Arts and

Sciences, effective 30 October 2014

Asst. Prof. ARVILLE MAR GREGORIO A. PAJAS, Assistant Professor 1,

College of Veterinary Medicine, effective 30 October 2014

UP Manila

Asst. Prof. JANICE V. NG, Assistant Professor 1, College of Arts and Sciences,


Prof. JESUS N. SAROL, JR., Professor 4 (Part time), National Teacher Training

Center for the Health Professions, effective 30 October 2014

UP Mindanao

Asst. Prof. LUIS ANTONIO T. HUALDA, Assistant Professor 3, School of

Management, effective 30 October 2014

Asst. Prof. VLADEMIR A. SHUCK, Assistant Professor 1, School of Management,


C.3 Extension of Appointment Beyond Compulsory Retirement Age of 65

UP Diliman

Prof. WILFREDO I. JOSE, Professor 8 (SG 28-8), College of Engineering,

effective 1 June 2014 until 31 July 2014

Prof. ANGELITO G. MANALILI, Professor 12 (SG 29-8), College of Social Work

and Community Development, effective 1 June 2014 until 31 December 2014

UP Manila

Prof. GENEROSO T. ABES, Professor 8 (SG 28-7), College of Medicine and

Attending Otorhinolaryngologist, Philippine General Hospital, effective 17 July

2014 until 31 October 2014

Prof. ROSA MARIA H. NANCHO, Professor 5 (Part time), College of Medicine

and Attending Pediatrician (Part time), Philippine General Hospital, effective

31 August 2014 until 31 July 2015

UP Visayas

Prof. MA. LUISA E. MABUNAY, Professor 5 (SG 27-7), College of Arts and

Sciences, effective 11 October 2014 until 31 December 2014



____________________________________________________________________________________________________

21

C.4 Transfer from Part Time to Full Time Status

UP Manila

Prof. JOSE FLORENCIO F. LAPEÑA, JR., Professor 1 (SG 26-4), College of

Medicine and Attending Otorhinolaryngologist, Philippine General Hospital,

effective 1 November 2014


The Board CONFIRMED the following:

A. Agreements/Contracts

Note: These agreements have gone through the standard University processes from the Constituent

Universities (CU’s) concerned and the University System. In cases where there were irregularities in

the processes, the documents were returned for review of or to exact compliance by the concerned.

UNIT TITLE PROJECT / AMOUNT /

DURATION

UP

System

(OVPD)

1 Memorandum of Agreement between

the University of the Philippines and

the Department of Social Welfare and

Development (DSWD)

Project: To conduct the

trainings/workshops for the

development of the Social

Protection Support Initiative

(SPSI)-Convergence Project’s

Electronic Referral System (e-

Referral System) and the training

for social workers of the

Sustaining Interventions in Poverty

Alleviation and Governance

(SIPAG) Project.

Role of UP: Conduct SPSI-

Convergence Project and SIPAG

trainings/workshops

Implementing Unit: UP Information

Technology Development Center

(UPITDC)

MATTERS SUBMITTED FOR CONFIRMATION BY THE

BOARD

ACADEMIC MATTERS



____________________________________________________________________________________________________

22

Amount: DSWD shall pay UP

Php 829,000.00

Duration: Shall remain in full force

until the project has been fully

implemented

UP

System

(OVPAA)

2 Memorandum on Academic

Cooperation between the University

of the Philippines and the School of

Science of the Hong Kong University

of Science and Technology (HKUST-

SSCI)

Project: Collaborative Activities:

a) Exchange of faculty, researchers

and other research and

administrative staff

b) Exchange of students

c) Conduct of collaborative research

projects

d) Conduct of lectures and symposia

e) Exchange of academic information

and materials and

f) Promotion of other academic

cooperation as mutually agreed.

Implementing Unit: Office of

International Linkages (OIL)

Duration: Valid for a period of five

(5) years from the date of signing

by the representatives of both

HKUST-SCCI and UP

UP

System

(OVPAA)

3 Collaboration Agreement between

the University of the Philippines and

the University of Oviedo, Spain

Project: Facilitate and Promote

collaboration to develop the

following activities:

a) Academic exchange of faculty and

students

b) Joint research projects

c) Joint development and exchange of

materials aimed at education and

research

d) Organization of conferences,

seminars and other similar activities

e) Other collaboration activities in

fields of interest for both

institutions

Implementing Unit: Office of

International Linkages (OIL)



____________________________________________________________________________________________________

23

Duration: The Collaboration

Agreement is administrative in

nature and will remain in force for a

period of five (5) years, becoming

effective on the day of its signature,

without prejudice to its publication

in the Official Gazette of the

Principality of Asturias.

UP

Diliman

1 Memorandum of Understanding

between the University of the

Philippines Diliman and the

Development Academy of the

Philippines (DAP)

Project: Research Collaboration on

the following areas of cooperation:

1. Identification of opportunities

particularly for research

collaboration as desirable and

feasible

2. Mutual assistance in the

implementation of seminars,

conferences and workshops

3. Facilitate visits by authorized

officials from each institution in

order to develop cooperative

mechanisms and expand areas of

cooperation

4. Identification of opportunities to

other forms of cooperation

Implementing Unit: Asian Center

Duration: Will take effect from the

date it is signed by the

representatives of the two parties

and will remain valid for a period of

three (3) years

UP

Diliman



Philippines Diliman and I-Shou

University (ISU), Taiwan

Project: Work together in establishing

academic cooperation, capacity

building, cultural exchange and

mutual understanding between the

two universities.

Other areas of cooperation shall

include:

a) Training and exchange of faculty

members



____________________________________________________________________________________________________

24

b) Interdisciplinary training and

exchange of students

c) Joint PhD program

d) Cooperation on research activities

e) Curriculum development

f) Organization of seminars and

academic meetings

g) Other activities as mutually agreed

Implementing Unit: College of

Engineering

Duration: Shall remain in force for a

period of five (5) years from the

date of signing by the

representatives of both Universities

UP

Diliman

3 Memorandum of Understanding on

Research Cooperation between the

University of the Philippines Diliman

and the Max Planck Institute For

Evolutionary Anthropology (MPI-

EVA)

Project: Research Cooperation in the

field of human population and

evaluation genetics.

Implementing Unit: Natural

Sciences Research Institute,

DNA Analysis Laboratory (UP-

NSRI-DAL)

Duration: shall be valid for three (3)

years from the date of signing

UP

Diliman



Philippines Diliman and the KTH

Royal Institute of Technology,

Sweden

Project: Academic Exchange and

Cooperation to:

engage in joint efforts in curriculum

development, research and

consultancy on agreed topics of

common interests;

develop the exchange of research

and academic staff and student

mobility, both on BSc, MSc and

PhD level, with a view of

promoting learning and culture and

fostering a close friendship between

the two universities on the basis of

principles of mutual benefit and

equality.


Engineering



____________________________________________________________________________________________________

25

Duration: Shall come into effect on

the date of signing with a duration

of five (5) years

UP

Diliman


the University of the Philippines

Diliman through the Archaeological

Studies Program (ASP) and the

Municipal Government of Alubijid,

Misamis Oriental

Project: Conduct of academic

research, archaeological

exploration, and excavation

Implementing Unit: Archaeological

Studies Program (ASP)

Amount: Php60,000.00 from the

Municipal Government of Alubijid

Duration: Shall take effect upon

signing of the documents by all

concerned parties, and shall remain

in force and effect for a period of

one (1) year

UP

Diliman

6 Memorandum of Agreement among


Diliman through the Marine Science

Institute (MSI), De La Salle

University (DLSU), and the

Philippine Council for Agriculture,

Aquatic and Natural Resources

Research and Development-

Department of Science and

Technology (PCAARRD-DOST)

Project: National Assessment of

Coral Reef Environments (NACRE)

Specific Projects:

Project 1: Synoptic Investigations of

Human Impacts on Nearshore

Environments (SHINE): Coral

Reefs

Project 2: People and the

Environment: Assessing Reef-fish

Resiliency and Associated

Livelihood (PEARRL)

Project 3: Synoptic Investigations of

Human Impacts on Nearshore

Environments (SHINE) Reef

Associated Habitats

Project 4: Watershed and Ocean

Parameters for Assessment of Coral

Reef Health

Project 5: Coral Reef Knowledge

Management System: Bayesian

Belief Network Modelling and

Remote Sensing



____________________________________________________________________________________________________

26

Role of UPD and DLSU: Provide

facilities and technical personnel

with required expertise

Implementing Units: Marine Science

Institute (MSI) for UPD and DLSU

Amount: PhP92,527,908.73 from

PCAARRD-DOST

Duration: Shall be completed within

a period of three (3) years (01 April

2014 to 31 March 2017) and shall

start immediately after the release

of the Y1 project funds

UP

Diliman



Diliman and Jose Iñigo Homer L.

Ayala (Joey Ayala)

Project: Rights to use Eight (8) of Mr.

Ayala’s songs for U.P.’s CHED-

funded “Biodiversity and Resilience

R&D, Communication and

Capability Building Program for the

Philippines”

Amount: PhP200,000.00


signing of the Parties, and shall

continue to be in full force and

effect for a period of ten (10) years

UP

Diliman



Diliman and Mr. Noel G. Cabangon

Project: Rights to use Eight (8) of Mr.

Cabangon’s songs for U.P.’s

CHED- funded “Biodiversity and

Resilience R&D, Communication

and Capability Building Program

for the Philippines”



signing of the Parties, and shall

continue to be in full force and

effect for a period of ten (10) years



____________________________________________________________________________________________________

27

UP

Diliman



Diliman and the Department of

Science and Technology-National

Capital Region (DOST-NCR)

Project: Implementation of the

Project entitled “DOST-NCR

Food MSMEs’ Training on

Methods for Food Microbial

Analyses”

Role of UP: Develop training and

modules handouts, conduct

lecture and laboratory training

activities from DOST-NCR

Grants-in-Aid (GIA)

Implementing Unit: College of Home

Economics



signing of the Parties and shall

remain in full force and effect for

six (6) months

UP

Diliman



Diliman through the Natural Sciences

Research Institute DNA Analysis

Laboratory (UP-NSRI DAL) and the

National Commission on Indigenous

Peoples (NCIP)

Project: Partners in Implementing

Researches on Filipino Population

Genetics

Implementing Unit: Natural Sciences

Research Institute, DNA

Analysis Laboratory (UP-NSRI

DAL)

Duration: Shall take effect for three

(3) years upon signing of the

representatives of the respective

Parties

UP

Diliman



Diliman through the College of

Engineering and the United

Laboratories, Inc. (UNILAB)

Project: Summer Internship of six (6)

Qualified UP College of Engineering

students under the UNILAB’s

Summer Internship Program


Engineering

Duration: Shall take effect on 1 April

2014 and shall remain in full force

and effect between parties for one (1)

year



____________________________________________________________________________________________________

28

UP

Diliman



Diliman and the Chuo University,

Japan (Second Renewal)

Project: Academic Cooperation and

Student Exchange; Annex A

framework provides the details and

implementing guidelines for the

2014 Chuo SEND Program of the

Visiting Students to the University

Implementing Unit: Department of

Linguistics, College of Social

Sciences and Philosophy (CSSP)

Duration:11 August to 2 September

2014

UP

Diliman



Diliman through the UP Law Center

and the Social Security System (SSS)

Project: Conduct of Mandatory

Continuing Legal

Education (MCLE) Seminar

Implementing Unit: UP Law Center

Amount: PhP200,000.00 for fifty

(50) Participants and PhP4,000.00

per SSS lawyer-participant in

excess of fifty (50)

Duration: 4-8 August 2014

UP

Diliman

14 Memorandum of Agreement among


Diliman, the Department of Science

and Technology (DOST), and the

Philippine Council for Industry,

Energy and Emerging Technology

Research and Development

(PCIEERD)

Project: Stabilization of Finer-Grade

Bran Using Microwave-Vacuum

Technology

The project aims to:

1. Microwave vacuum stabilization of

rice bran using MIRDC-DOST

designed and developed 30L

capacity compact microwave

vacuum dryer;

2. Shelf-life determination of

packaged fine grade stabilized rice

bran (SRB)using nitrogen and

vacuum as packaging environments

in high density packaging

materials;

3. Application of fine grade SRB in

food products (emulsified meat,

noodles, bread); and



____________________________________________________________________________________________________

29

4. Cost analysis of fine grade SRBs

produced using the improved

microwave vacuum drying

technology


Home Economics


DOST

Duration: One (1) year with period

covering 1 June 2014 to 31 May

2015

UP

Diliman

15 Agreement of Training Among the


(SENDING INSTITUTION), the

Department of Science and

Technology through the Philippine

Council for Industry, Energy, and

Emerging Technology Research

Development (PCIEERD), and Mr.

Philip Christian C. Zuniga

(GRANTEE)

Project: Grantee will undergo training

course entitled “Vienna

Summer of Logic” to be held on

9-24 July 2014 at the Vienna

University of Technology,

Vienna, Austria


Engineering

Duration:9-24 July 2014

UP

Diliman

16 License Agreement between the


and the ProQuest LLC (ProQuest),

USA

Project: Including the following

Publications in ProQuest:

1. Journal of Philippine

Librarianship

2. Philippine Management

Review

Duration: The initial term of the

Agreement shall be for three (3)

years from the date set forth in the

first page of the agreement (the

“Effective Date”)

UP

Diliman



Diliman and the Department of

Environment and Natural Resources

(DENR)

Project: Assessment of the

Achievement of DENR’s Critical

Service Targets through Client

Satisfaction Survey

Scope of Work/Description of the

Project: The Project aims to



____________________________________________________________________________________________________

30

measure satisfaction rating of the

DENR clients as it carries out

important role in ensuring the

conservation, management,

development and proper use of

the country’s environment and

natural resources.

Role of UP: Constitute and mobilize a

Project Team that will work

closely with the DENR Technical

Working Group

Implementing Unit: National College

of Public Administration and

Governance (NCPAG)


DENR

Duration: Shall become effective

upon execution and shall be

completed within six (6) months

upon its signing provided,

however, that there shall be

flexibility in the Project duration

as long as the specified Project

deliverables agreed upon by both

parties are met.

UP

Diliman



Diliman through the Institute of

Chemistry and the Benguet State

University (BSU)

Project: Implementation of the

project entitled: “Herbal Extracts

From Benguet for Bioactivity and

ADMETox Assays” which is part

of PCHRD-“Discovery and

Development of Health Products:

Extracts from Terrestrial Plants

and Organism for Bioactivity and

ADMETOX Assays”

Objectives of the Project:

a. To document medicinal plant

indigenous and endemic to

Benguet;

b. To set up a medium through put

bioassay specifically enzyme

inhibitory assays specific for anti-



____________________________________________________________________________________________________

31

hyperglycemia and anti-pain;

c. To prepare libraries of herbal

extracts from Benguet

biodiversity

Implementing Unit: Institute of

Chemistry, College of Science

and Benguet State University

Amount: P2,761,272.00 (PCHRD-

funded)

Duration: Shall be completed within

the period of one (1) year

covering the period of 2

September 2013 to 1 September

2014. Provided, that the Project

shall be deemed effective, and the

one year period shall be counted,

from the date this Agreement is

confirmed by the University’s

Board of Regents

UP

Diliman



Diliman through the Institute of

Chemistry and the Herbanext

Laboratories, Inc. (HERBANEXT)

Project: Herbal Extracts From Negros

Island for Bioactivity and

ADMETox Assays

Objectives of the Project: To

determine the cholesterol-

lowering, anti-hypertension, anti-

inflammatory, anti-gout and fat

blocker bioactivity of the extracts

library from Negros Island.


Chemistry, College of Science

Amount: P11,842,998.00 (from

PCHRD)

Duration: Shall be undertaken for a

period of one (1) year



____________________________________________________________________________________________________

32

UP

Diliman



Diliman through the Institute for

Small Scale Industries (UP-ISSI) and

the Department of Trade and

Industry-National Capital Region

(DTI-NCR)

Project: Conduct of Part II Survey on

Cities and Municipalities

Competitiveness Index in the

National Capital Region

Joint Commitment:

1. Collaborate for purposes of

overseeing the full

implementation of the

competitiveness index project as

to the compliance and

completeness of the data captured

to be submitted by all the 17

LGUs in NCR;

2. Undertake the project that will

involve the seventeen (17) LGUs

3. Participate in the conduct of

competitiveness index as well as

its compliance based on the set

indicators and;

4. Perform responsibilities as herein

set forth in good faith and with all

due diligence, efficiency and

economy


Small Scale Industries (ISSI)

Amount: Php150,000.00 (from DTI-

NCR)

Effectivity: Shall be effective upon

signature by parties

UP

Diliman



Diliman through the Electric and

Electronics Engineering Institute,

College of Engineering and the

Palawan Electric Cooperative

(PALECO)

Project: Research on Smart Grid

Technologies for Filipino

Households

Implementing Unit: Electric and

Electronics Engineering Institute

(EEEI), College of Engineering



____________________________________________________________________________________________________

33

Duration: Shall become effective

upon the Effectivity Date written

in the MOA and shall continue to

be in force and effect for a period

of two (2) years

UP

Diliman



Diliman and the Philippine Council

for Industry, Energy and Emerging

Technology Research and

Development (PCIEERD)

Project: Development of Temporary

Shelter System for Disaster

Stricken Areas


Engineering

Amount: PhP2,763,000.00 for Year 1

(from PCIEERD)

Duration: Contemplates a total

project completion time of (18)

months and shall commence

project implementation upon

notarization of the agreement

UP Open

University



Philippines Open University and the

Ifugao State University

Project: Academic Cooperation in the

following areas:

1. Joint academic activities

including research and

training;

2. Faculty and Staff Exchange

Program

3. Student Exchange Program (if

applicable)

4. Consultancy and other

technical services;

5. Resource and information

sharing

Duration: Shall be effective on and

after the date of its signing by the

respective authorized signatories

of both universities and shall

remain in force until terminated

by either Party.

UP Open

University



Philippines Open University and the

Ifugao Provincial Government (IPG)

Project: Academic Cooperation in the

following areas:

1. Joint activities including

research and extension;



____________________________________________________________________________________________________

34

2. Consultancy and other

technical services;

3. Resource and information

sharing

Duration: Shall be effective on and

after the date of the signing by the

respective authorized signatories

of both Parties and shall remain in

force until terminated by either

party

UP Open

University

3 Memorandum of Agreement Among


Open University, the Open

University Malaysia (OUM),

SukhothaiThammathirat Open

University (STOU), the Universitas

Terbuka (UT), and the Hanoi Open

University (HOU)

Project: Academic Collaboration on

the following scope:

1. To conduct joint research and

consultancy in areas of mutual

interests;

2. To share relevant data for the

purpose of comparative studies

which will benefit all Parties;

3. To encourage the exchange of

academic staff in research

areas of mutual benefits

Duration: Will be in force from the

date in which it is signed and will

be effective for five (5) years

The Board NOTED the following:

A. Delegated Authority to the President subject to INFORMATION of the Board

1. Request of UP Mindanao for Cancellation of the Scheduled 29 September 2014

University Council Meeting

The reason for the request for cancellation of the UP Mindanao University Council

Meeting scheduled on 29 September 2014 is that there are no curricular

revisions/proposals or other matters submitted for discussion and/or deliberation.

The President approved the request on 26 September 2014.

MATTERS SUBMITTED FOR INFORMATION OF THE BOARD



____________________________________________________________________________________________________

35

2. Contracts/Agreements

(Delegated Authority to the President or the Chancellor of the concerned CU subject to

information of the Board [cost not exceeding P75 Million Pesos, 1286th BOR Meeting,

28 February 2013])

Note: These agreements have gone through the standard University processes from the

Constituent Universities (CUs) concerned and the University System. In cases where

there were irregularities in the process, the documents were returned for review of or to

exact compliance by the concerned.

CU Title of Parties to the Contract/s PROJECT / AMOUNT /

DURATION

UP

Diliman

1 Construction Agreement between the


and the PGM Construction and

Plumbing Services

Project: Proposed Creek Security

Barrier, National Science

Complex, University of the

Philippines Diliman

Amount: P194,927.04

Duration: Thirty (30) Calendar Days

Date notarized: 2 June 2014

UP

Diliman

2 Deed of Donation between the

University of the Philippines (Donee)

through the UP Engineering Research

and Development Foundation, Inc.

(UPERDFI) and the Multiflex RNC

Philippines Corp. (URATEX)

Project: Establishment of three (3)

Robert G. Cheng/ URATEX

Professorial Chairs in

Engineering

Amount: P120,000.00 every year for

five (5) years

Effectivity: First Academic Year

2014-2015 and committed to

donate same amount every year

for five years

Date notarized: 9 September 2014

UP

Diliman

3 Deed of Donation between the

University of the Philippines (Donee)

through the UP Engineering Research

and Development Foundation, Inc.

(UPERDFI) and Ramon B.

Segismundo

Project: Establishment of the Ramon

B. Segismundo Professorial Chair

in Enterprise Organization and

Management

Amount: P72,000.00 every year for

five (5) years



____________________________________________________________________________________________________

36

Effectivity: First Academic Year

2014-2015 and committed to

donate same amount every year

for five years


UP

Diliman

4 Contract for Security Services


Philippines Diliman and the Glocke

Security Systems, Inc.

Contract: Security Services (Security

Service Provider II)

Amount: P44,688,104.64

Duration: 7:00 a.m. of 1 July 2013 to

7:00 a.m. of 1 July 2014


UP

Diliman

5 Contract for Security Services


Philippines Diliman and the Glocke

Security Systems, Inc.

Contract: Security Services

(Supplemental Agreement) for the

new site of Materials Recovery

Facility at Stud Farm

Amount: P123,370.56

Duration: 1 March 2014 to 30 June

2014

Date notarized: 19 June 2014

UP

Diliman

6 Property Management Supplemental

Agreement between the University of

the Philippines Diliman and the

Servicio Filipino Inc.

Contract: Security Services

(Supplemental Agreement)

additional three shift: 2 lady

guard and 1 technician at 5/f UP

Centennial Dormitory (Phase 1)

Amount: P595,863.56

Duration: 1 October 2011 to 31 May

2012

Date notarized: 7 August 2014

UP

Visayas

&

UP

Mindanao

1 Deed of Donation and Acceptance

between University of the Philippines

Visayas Tacloban College (DONEE)

and the Davao Doctors College (DDC)

(DONOR)

Project: Financial Assistance

Amount: P 321,832.15

Date notarized: 4 April 2014 and 31

July 2014



____________________________________________________________________________________________________

37

- Together with Deed of Trust and

Assignment between the University of the

Philippines Mindanao and the Davao

Doctors College in Favor of UP Visayas

Tacloban College

UP

Visayas

&

UP

Mindanao

2 Deed of Trust and Assignment


Philippines Mindanao (TRUSTEE)

and the Davao Doctors College

(TRUSTOR) in favor of the

University of the Philippines Visayas

Tacloban College (BENEFICIARY)

- Together with Deed of Donation and

Acceptance between the University of the

Philippines Visayas Tacloban College and

the Davao Doctors College

Project: Financial Assistance

Amount: P 321,832.15

Date notarized: 4 April 2014 and 31

July 2014

A. On the Ongoing Process of Merit Promotions


1. President Pascual clarified that the recommendations made by the Vice President for

Academic Affairs were not yet final. When the recommendations came out on 13

October 2014, they were promptly given to the Chancellors and Vice Chancellors for

Academic Affairs for circulation and distribution to the Deans so they could write,

ask questions, or appeal certain decisions.

2. The System Level Committee could not reach an agreement at its level that is why

they thought of delegating the matter to the Office of the Vice President for

Academic Affairs team consisting of Vice President Concepcion and her three (3)

Assistant Vice Presidents. The team saw the need to harmonize and calibrate the

different processes across the units because of the discrepancies across the System.

3. Given the time constraint for acting on the recommendations for promotion imposed

by the Department of Budget and Management, President Pascual had already made

a decision not to implement the downward adjustments recommended by the Office

of the Vice President for Academic Affairs. However, the System will continue to

examine specific cases such as those raised by the Faculty Regent.

4. Chair Licuanan asked if it meant that the President was approving the

recommendations made by the Chancellors. President Pascual and his team were still

OTHER MATTERS



____________________________________________________________________________________________________

38

sorting things out because there were also those who had been recommended for

additional steps, and those who had not been recommended because of varying

interpretations from the different disciplines.

5. Chair Licuanan said that the Board should decide in the future whether it is worth the

effort to standardize and rationalize the system across units and colleges.

6. Regent Gonzalez-Montinola said that perhaps it was just a matter of process. If the

UP System Committee is the deciding body, then the recommendation should return

to the UP System Committee. President Pascual had met with each one and agreed to

go with the recommendation of the Constituent Universities for those who were

being subjected to downward adjustment. For those who were being recommended

for upward adjustment, the units should be able to justify whether or not they should

be reverted back to the lower level.

B. On the Sponsorships for UAAP Varsity Teams


1. Regent Cong. Romulo sought clarification on the matter that was brought to his

attention by some groups related to the sponsorships that the UAAP varsity teams get

from corporations. He said that according to that group, they got sponsorships but

since they will be using the UP name, it has to go through the UP System first.

2. President Pascual clarified that donations do not necessarily go to the UP System

unless the amount is large (more or less about P10 million) and there are conditions

attached to the donation. Many donations go to UP Diliman or sometimes directly to

the teams. He asked Regent Cong. Romulo for a specific case.

3. Regent Cong. Romulo said that he was referring to a donation of a bus by Smart

Communications and one more pending donation.

4. Chair Licuanan requested Regent Cong. Romulo to submit specific documents so the

UP System can facilitate and investigate the matter. Regent Cong. Romulo said he

will submit all documents two (2) weeks before the next meeting.

5. Regent Gonzalez-Montinola sought clarification on the process so that those who

might want to donate may be informed about the right process. President Pascual will

schedule a presentation to the Board.

6. During the meeting with the Dean of the College of Human Kinetics, VP Zamora and

her team have been informed, for purposes of discussing the plans for the sports

complex, that the Dean himself has been soliciting donations and he had reported

several donations they had received. However, once the UP logo or trademark is

used, the legal offices of Diliman and of the System would refer this to the relevant

Technology Transfer and Business Development Office (TTBDO). UP Diliman has

its own TTBDO but sometimes UP Diliman would bring the matter to the System

TTBDO.



____________________________________________________________________________________________________

39

7. President Pascual informed the Board that the administration is in the process of

developing an approach to managing the athletic teams in UP. Currently, they are

being managed by the College of Human Kinetics but the varsity program requires a

much wider involvement of stakeholders. The President is discussing with the UP

Diliman Chancellor the creation of an office in UP Diliman that will take care of the

UP varsity teams.

8. Regent Cong. Romulo asked if it is possible to have a presentation of the sports

program at the next Board meeting so that when the Board members are approached

by CUs, they would also know how to respond.

C. On the Entitlements of the Associate Deans of UP Cebu


1. Student Regent Macuha recalled from the last meeting that the Board deferred an

agenda item about the entitlements of the Associate Deans of UP Cebu. He asked

why it was not included in the current agenda.

2. Secretary De Las Llagas explained that since it involved additional honorarium and

entitlements, the matter was still being reviewed on documentary requirements.

oo0oo

ADMINISTRATIVE

ORDERS

MEMORANDA

BOARD OF REGENTS

Hon. PATRICIA B. LICUANAN, Chair

Chair, Commission on Higher Education

Hon. ALFREDO E. PASCUAL, Co-Chair

President, University of the Philippines

Hon. PIA S. CAYETANO Chair, Senate Committee on Education, Arts and Culture

Hon. ROMAN T. ROMULO Chair, House Committee on Higher and Technical Education

Hon. PONCIANO E. RIVERA, JR.

President, UP Alumni Association

Hon. MAGDALENO E. ALBARRACIN, JR.

Member

Hon. GIZELA M. GONZALEZ-MONTINOLA

Member

Hon. LOURDES E. ABADINGO

Faculty Regent

Hon. NEILL JOHN G. MACUHA

Student Regent

Hon. ANNA RAZEL L. RAMIREZ

Staff Regent

Prof. LILIAN A. DE LAS LLAGAS

MSc. (Trop. Med.), PhD, LLB

Secretary of the University and of the BOR

The University of the Philippines

Gazette is

Published by the

Office of the Secretary of the University

University of the Philippines Quezon Hall, UP Diliman Campus, Quezon City

UNIVERSITY OFFICIALS

UP SYSTEM

Prof. ALFREDO E. PASCUAL, MBA

Doctor of Pedagogy (honoris causa)

President

Prof. GISELA P. CONCEPCION, PhD

Vice President for Academic Affairs

Prof. JOSELITO G. FLORENDO, IMSME

Vice President for Planning and Finance

Prof. MARAGTAS SV AMANTE, PhD

Vice President for Administration

Prof. ELVIRA A. ZAMORA, DBA

Vice President for Development

Prof. J. PROSPERO E. DE VERA III, DPA

Vice President for Public Affairs

Prof. HECTOR DANNY D. UY, LLB, MNSA

Vice President for Legal Affairs

Prof. LILIAN A. DE LAS LLAGAS

MSc. (Trop. Med.), PhD, LLB

Secretary of the University and of the BOR

*******

CONSTITUENT UNIVERSITIES

PROF. MICHEL L. TAN, PhD

Chancellor, UP Diliman

PROF. REX VICTOR O. CRUZ, PhD

Chancellor, UP Los Baños

PROF. MANUEL B. AGULTO, MD

Chancellor, UP Manila

PROF. ROMMEL A. ESPINOSA, PhD

Chancellor, UP Visayas

PROF. GRACE J. ALFONSO, PhD

Chancellor, UP Open University

PROF. SYLVIA B. CONCEPCION, PhD

Chancellor, UP Mindanao

PROF. RAYMUNDO D. ROVILLOS, PhD

Chancellor, UP Baguio

PROF. LIZA D. CORRO, LLB

Dean, UP Cebu

OFFICE OF THE SECRETARY OF THE UNIVERSITY AND OF THE BOARD OF REGENTS

Lilian A. De Las Llagas

MSc. (Trop. Med.), PhD, LLB Secretary of the University and of the Board of Regents

(Professor of Public Health, UP Manila)

Virginia R. Ocampo MSc., PhD

Assistant Secretary of the University (Professor of Entomology, College of Agriculture, UPLB)

S T A F F

Ms. Rosalinda G. Navaja

Board Secretary III

Ms. Carla V. Noroña Executive Assistant III

Ms. Mary A. Espejo

Administrative Officer V

Ms. Anna Marie R. Demeterio Administrative Officer V

Ms. Jovita P. Fucio Board Secretary II

Karisha Anne E. Cruz

Researcher

Ms. Candelaria A. Bachini Senior Administrative Assistant I

Ms. Zenaida A. Ballarta

Senior Administrative Assistant 1

Ms. Marissa P. Guzman Administrative Assistant V

Mr. Glenn D. Bilbao Administrative Officer I

Mr. Jose Jude A. Yapit

Administrative Assistant II

Mr. Dante C. Ceguerra Administrative Assistant II

Mr. Cenon E. Maximo

Administrative Assistant I

Mr. Cesar R. Nilo Administrative Assistant I

Ms. Virginia A. Olivera

Administrative Aide IV

Mr. Angelito A. Santos Administrative Aide IV

Mr. James M. Aliwalas

Driver

Mr. Jobert Bernal Custodial Worker

The University of the Philippines GAZETTE

Editors Prof. Virginia R. Ocampo

Prof. Lilian A. De Las Llagas

Consultant Prof. Patricia R. P. Salvador-Daway

Communication Researcher Karisha Anne E. Cruz

Production Staff Rosalinda G. Navaja Marissa P. Guzman

Web Administrators Glenn D. Bilbao

Anna Marie R. Demeterio

Published by the Office of the Secretary of the University University of the Philippines

Quezon Hall, UP Diliman Campus, Quezon City

the university of the philippines gazette · 2014-12-12 · the university of the philippines...

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