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The University of the Philippines

GAZETTE VOLUME XLV NUMBER 12 ISSN No. 0115-7450

TABLE OF CONTENTS Pages i-xi

A. 1306th BOR Meeting, 3 March 2015

1. Letter of the All UP Workers Union Manila Chapter to the Members of the

UP Board of Regents continually and strongly calling on the UP BOR to:

1.a Enforce due process to timely facilitate the appointment of the new

UP-PGH Director replacing Dr. Jose Gonzales. ("The Union is

appealing for the Board to create a Search Committee.")

1.b Disapprove the implementation of the University of the Philippines-

UP Manila-Philippine General Hospital Health Insurance Office (UP-

UPM-PGH HIO)

1.c Equally distribute PhilHealth Share Fund (PSF) to all UP-PGH

doctors and employees

2. On the UP Diliman Football Field Project

2.1 Memorandum of Agreement (MOA) between the University of the

Philippines and the Futbol Pilipinas Azkals Foundation, Inc. (FPAFI)

for the Design and Execution of Civil Works and Related Site

Preparation Works for the UP Diliman Football Field within the

Sports Complex ……………………………………………………….

1-6

6-7

MATTERS ARISING FROM THE MINUTES

OF THE PREVIOUS MEETINGS

1307th MEETING, 29 APRIL 2015

1307th BOR Meeting UP Gazette 29 April 2015 Volume XLV, Number 12

ii

B. 1303rd BOR Meeting, 26 November 2014

1. Amendment to the Memorandum of Agreement (MOA) between the

University of the Philippines and the Smart Communications, Inc. for the

Provision of Wireless Communications Connectivity in Various UP

Campuses System-wide ……………………………………………………

A. Report of the President ………………………………………………………..

B. Report of the Faculty Regent …………………………………………………

C. Report of the Student Regent …………………………………………………

D. Report of the Staff Regent ……………………………………………………

A. Appointment of University Officials…………………………………………...

A. Proposal for the Institution of the MS Conservation and Restoration Ecology

(MS CaRE), College of Science, UP Baguio …………………………………..

B. Proposal to Adopt the New Academic Calendar and to Begin Classes in

August 2015 of the UP-Administered High Schools, namely: ………………...

1. UP High School in Iloilo (UPHSI)

2. UP Rural High School in UPLB (UPRHS)

3. UP High School Cebu

4. UP Integrated School in UP Diliman

C. Request of the UP Diliman University Council (UC) Committee on

Student Admissions, Progress and Graduation (CSAPG) for Waiver of

Enrolment of Residency in Favor of Ms. Shinae Kim, an Exchange Student

from Hannam University, South Korea ………………………………………...

8

8-11

11

11-12

12

13

13-16

17-19

19

REPORT of the PRESIDENT and other

SECTORAL REGENTS

ACADEMIC MATTERS

GENERAL GOVERNANCE

MATTERS SUBMITTED FOR APPROVAL BY THE

BOARD


iii

D. Waiver of the Age and Rank Requirements for the Application for Doctoral

Studies Grant under the UP Faculty REPS Development Program in Favor of

Assoc. Prof. LAUFRED I. HERNANDEZ, College of Arts and Sciences, UP

Manila ………………………………………………………………………….

E. Establishment of the Hilary De Leon Professorial Chair in Electronics

Engineering at the College of Engineering, UP Diliman ………………………

F. Establishment of the Pedro G. Dumol Professorial Chair in Development

Engineering at the College of Engineering, UP Diliman ………………………

G. Establishment of the University of the Philippines Alumni Association District

of Columbia, Maryland and Virginia (UPAA DCMDVA) Faculty Grant at UP

Tacloban College, UP Visayas …………………………………………………

H. Graduation of Students who Completed all the Requirements for their

Respective Degrees/Titles as of the End of the First Semester/Trimester AY

2014–2015, or as of the End of Term Specified, as Recommended by their

Respective Universities, except those with Pending Disciplinary Cases ……...

UP Los Baños

UP Visayas

UP Open University

UP Mindanao

UP Cebu

A. Internal Operating Budget for 2015 ……………………………………………

B. U.P. Budget Proposal for FY 2016 …………………………………………….

C. Creation of Three (3) Trust Funds under the University of the Philippines

System Administration, as follows: …………………………………………….

UP Philippine-California Advance Research Initiatives (PCARI)

Project Trust Fund

On-Line Donations Trust Fund

The UP Professional Schools BGC Trust Fund

D. Six (6) Deeds of Donation for the University of the Philippines Professional

Schools at the Bonifacio Global City between the following DONORs and the

University of the Philippines (DONEE): ……………………………………….

Fine Properties, Inc.

Calabria Company Limited

Ropali Corporation

ADA Manufacturing Corporation

19-20

20

20

20-21

21

22

22-23

24-25

25-26

FISCAL MATTERS


iv

Philippine Resources Savings Banking Corporation

Agribusiness Rural Bank, Inc.

E. Request of Dr. Carmencita D. Padilla, Executive Director of Philippine

Genome Center (PGC) for the Proposed Revision in the Terms of Reference of

the PGC Trust Fund as approved in the 1279th BOR meeting held on 29 March

2012 …………………………………………………………………………….

F. Bids and Awards Committee (BAC) Resolution and Notice of Award for UPS

SPMO 2015-015 for the Proposed Renovation of Quezon Hall Building, UP

Diliman Campus in the Amount of Twenty Eight Million Six Hundred

Thousand Nine Hundred Sixty Three Pesos and 10/100 (P28,600,963.10) ……

G. Reprogramming of Sixty Six Million One Hundred Thirty Seven Thousand

Six Hundred Sixty Three Pesos & 90/100 (P66,137,663.90), representing UP

System Administration’s unexpended balances of prior year’s obligations, as

certified by the System Budget and Accounting Offices ………………………

H. Contract of Lease (2nd Renewal) between the University of the Philippines and

the National Council of Churches of the Philippines (NCCP) …………………

I. Programming of Prior Years’ Excess Income for UP Visayas in the Amount of

Five Million Seven Hundred Forty Two Thousand Nine Hundred Twenty

Three Pesos & 72/100 (P5,742,923.72), certified as available by the Chief,

Budget Office and Chief Accountant of UP Visayas …………………………..

A. Appointment of Professor Emeritus, Effective Upon Retirement ……………...

B. Recommendation for the UP Faculty for Inclusion in the 2014 SAGAD Award

list ………………………………………………………………………………

C. Request for Entitlement and Source of Funding for the Compensation Package

of the Associate Deans and the College Secretary and Registrar of UP Cebu …

D. Request for Temporary Waiver of Faculty Tenure Rule of Faculty from the

Different CUs …………………………………………………………………..

E. Appointment of Faculty ………………………………………………………..

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26-27

27-28

28

29

29

30

30-31

32

32-34

ADMINISTRATIVE MATTERS


v

A. Proposal to Name the School of Urban and Regional Planning (SURP)

Research Projects Room as the “Federico B. Silao Room” ………………….

B. Confirmation of the Approval of the Board of Regents (by Referendum

Conducted on 27-30 March 2015) on the Request of President Alfredo E.

Pascual for Authority to Travel to Spain from 8-12 April 2015 ……………...

C. Confirmation of the Collective Negotiations Agreement (CNA) with All UP

Workers Union (AUPWU), effective 27 April 2015 to 26 April 2020 ……….

D. Contract of Lease between the University of the Philippines and the ASEAN

Centre for Biodiversity (ACB) for a 4,000-sqm property at UP Los Baños ….

E. Agreements/Contracts

UP System

1. Contract of Lease (Renewal) between the University of the Philippines

System and the Philippine and the Philippine Institute of Volcanology and

Seismology (PHIVOLCS) ………………………………………………….

2. Memorandum of Agreement for the Procurement of I.T. Services for the

Design and Development of EMB-DENR’s Online Permitting and

Monitoring System (Online PMS) Project between the University of the

Philippines and the Environmental Management Bureau of the Department

of Environment and Natural Resources (EMB-DENR) ……………………

3. Memorandum of Agreement between the University of the Philippines and

the Commission on Higher Education (CHED) ……………………………

UP Diliman

1. Memorandum of Agreement between the University of the Philippines

Diliman and the Department of Environment and Natural Resources -

Biodiversity Management Bureau (DENR-BMB) …………………………


Diliman and the Philippine Council for Industry, Energy and Emerging

Technology Research and Development (PCIEERD) ……………………...

35

36

36

36-37

37

37

38

38

38-39

MATTERS SUBMITTED FOR CONFIRMATION BY THE BOARD

ACADEMIC MATTERS


vi


Diliman, the Climate Change Commission – Climate Change Office

(CCC-CCO), and the Philippine Atmospheric Geophysical &

Astronomical Services Administration (PAGASA) ……………………….

4. Memorandum of Agreement among the University of the Philippines

Diliman and the Philippine Carabao Center (PCC) ………………………..

5. Amendment to the Project Contract between the University of the

Philippines Diliman the Japan International Cooperation Agency (JICA)

Project Office for ASEAN University Network / Southeast Asia

Engineering Education Development Network (AUN/SEED-Net) ………..

6. Memorandum of Understanding between the University of the Philippines

Diliman and the Embassy of France in Manila (French Embassy) ………


and the Philippine Batteries, Inc. (PBI) …………………………………….


Diliman and the Philippine Council for Industry, Energy and Emerging

Technology Research and Development (PCIEERD) ……………………..

9. Memorandum of Agreement among the University of the Philippines

Diliman, the Florida-Lubao Organic Farmers Association, the Department

of Trade and Industry- Pampanga, and the Department of Agriculture-RFO

III …………………………………………………………………………..


Diliman and the Board of Investments (BOI) ……………………………...

11. Supplemental Agreement on the MOA for Projects 1,5,6,7 and 8 of the

Coral Reef Visualization and Assessment (CORVA) Program between the

University of the Philippines Diliman and the Department of Environment

and Natural Resources – Biodiversity Management Bureau (DENR-BMB)

12. Contract of Award among the University of the Philippines Diliman

through the College of Engineering, University of the Philippines Los

Baños through the College of Engineering and Agro-Industrial

Technology, the Department of Science and Technology (DOST), the

Philippine Council for Industry, Energy and Emerging Technology

Research and Development (PCIEERD), the Mariano Marcos State

University and Dr. Sergio C. Capareda (Awardee) ………………………..

UP Open University

1. Memorandum of Agreement on Faculty and Staff Exchange Program

between the University of the Philippines Open University and Universitas

Jember ………………………………………………………………………

39

39-40

40

40-41

41

42

42

42

42-43

43

43


vii


Open University and the Universitas Jember ………………………………


Open University and the Kansas City Community Release Center ………..

4. Memorandum of Understanding among the University of the Philippines

Open University, the National Anti-Poverty Commission (NAPC) and the

National Youth Commission (NYC) ……………………………………….


Open University and Hospicio De San Jose ………………………………..


Open University and the Municipal Government of San Agustin, Romblon

UP Mindanao


Mindanao and the Department of Agriculture-Regional Field Office XI

(DA-RFO XI) ………………………………………………………………

2. Academic Research Agreement between the University of the Philippines

Mindanao and the Hedcor Sibulan, Inc. (HEDCOR) ………………………

A. Delegated Authority to the President subject to INFORMATION

A. Appointment of Hon. GEORGINA REYES ENCANTO as member of the

Board of Regents for a term expiring on 30 September 2016, vice Reynato S.

Puno ……………………………………………………………………………

B. Update on the Case of Saint Mary Crusade to Alleviate Poverty of Brethren

Foundation, Inc. vs. Hon. Teodoro T. Riel, et al. and the University of the

Philippines (GR. No. 176508) …………………………………………………

C. Delegated Authority to the President subject to INFORMATION of the Board

1. Proposed UP Diliman Extension Program in Pampanga (UPDEPP)

Academic Calendar for AY 2015-2016 ……………………………………

2. Proposed UP Visayas Academic Calendar for AY 2015-2016 ……………

3. Proposed UP Mindanao Academic Calendar for Academic Year 2015-

2016 ………………………………………………………………………..

4. Proposed UP Open University Academic Calendar for AY 2015-2016 …..

43

44

44-45

45

45

45-46

46

46

46-47

47

47

47

47

MATTERS SUBMITTED FOR INFORMATION OF THE BOARD


viii

5. Proposed UP Baguio Academic Calendar for Academic Year 2015-2016 ..

6. Proposed UP Cebu Academic Calendar for Academic Year 2015-2016 ….

7. Request of the Faculty Council of the School of Health Sciences (SHS),

UP Manila, to Change the schedule of the 36th Palo Commencement

Exercises from 30 June 2015 to 6 July 2015 ………………………………

8. Request of UP Visayas for the Inclusion of the Deadline for Filing

Application for Admission and Change in the Dates of some Activities for

Specific Programs in the Approved Academic Calendar for AY 2014-

2015 ………………………………………………………………………..

9. Reiteration of the Proposed Master of Management Academic Calendar

for 2014-2015, UP Diliman Extension Program in Pampanga (UPDEPP) ..

10. End-Term Report of Faculty Regent Lourdes E. Abadingo (2013-2014) …

11. Contracts/Agreements

UP System

1. Notice of Award Granted to Group Perspective Incorporated BAC

Resolution No. 2015-006 dated 2 March 2015 …………………………

UP Diliman

1. Construction Agreement between the University of the Philippines

Diliman and Paul G. Marquez, doing business under the name and

style of PGM Construction & Plumbing Services ……………………..


Diliman and Emerson Y. Maulit, doing business under the name and

style of Reygem Builders ……………………………………………...



style of PGM Construction and Plumbing Services …………………...



style of PGM Construction and Plumbing Services …………………...


Diliman and Jesus A. Asuncion, doing business under the name and

style of Jesus Asuncion Builders ………………………………………


Diliman and Emerson Y. Maulit, doing business under the name and

style of Reygem Builders ……………………………………………...

47

48

48

48-49

49-50

50

50

50

51

51

51

51

51


ix


Diliman and Jesus A. Asuncion, doing business under the name and

style of Jesus Asuncion Builders ………………………………………

8. Supplemental Contract for Janitorial Services (North Sector) between

the University of the Philippines Diliman and Mr. Edmundo C.

Montañes, doing business under the name and style of PHILCARE

Manpower Services ……………………………………………………

9. Deed of Donation and Acceptance between the University of the

Philippines Diliman and the Japan International Cooperation Agency

(JICA) ………………………………………………………………….

10. Deed of Donation between the University of the Philippines Diliman

and Micrologic Systems, Inc. ………………………………………….

11. Deed of Donation between the University of the Philippines Diliman

(Donee) through the UP Engineering Research and Development

Foundation, Inc. (UPERDFI) and Mark A. Dumol (Donor) …………..

UP Visayas

1. Deed of Donation between the University of the Philippines (Donee)

through the UP Foundation, Inc. and the UPAA Washington D.C.,

Maryland and Virginia (UPAA DCMDVA) ………………………….

UP Open University

1. Service Maintenance Agreement between the University of the

Philippines Open University and Pinnacle Sphere Enterprises ………...

A. Recommendation of the Office of the Vice President for Legal Affairs

(OVPLA) on the Appeal of Mr. Conrado G. San Pedro, Jr., Regarding His

Non-Regularization, for Consideration of the Board of Regents ……………..

B. Request of President Alfredo E. Pascual for Authority to Travel to Singapore

from 28-31 July 2015 to Attend the 4th ASEAN-China Rectors’ Conference,

the 7th AUN Rectors’ Meeting, and the 31st AUN Board of Trustees (AUN-

BOT) Meeting …………………………………………………………………

C. Proposal for the Removal of Trees Within the Project Site of the UP Football

Field and Track Oval …………………………………………………………..

D. Request of the National Institute of Molecular Biology and Biotechnology

(BIOTECH), UP Los Baños to Purchase One (1) Motor vehicle in the Amount

of One Million Four Hundred Thousand Pesos (P1,400,000.00) Charged to the

Line Item Budget for 2014 under the project “Production, utilization and

improvement of MYKOVAM to address organic agriculture, forest

rehabilitation and plantation establishment” with Fund Code 88H5047 ……….

52

52

52

52

52-53

53

53

53-56

56

56-57

57

OTHER MATTERS


x

E. Request of UP Manila Authority to Utilize the Amount of Seven Million Nine

Hundred Seventeen Thousand Pesos (P7,917,000.00) from the interest

earnings of UP Manila Special Endowment Fund (SEF), to Purchase Seven

(7) Motor Vehicles for various offices ………………………………………...

F. On the Investment Policy Statement ………………………………………….

(Note: The Reports of the President and the Sectoral Regents are attached as

Annexes A to D) ……………………………………………………….....

A. ADMINISTRATIVE ORDER NO. PAEP 15-46A: Mr. Angelito C. Bondoc:

Redeployment from OAR-OVPPA to Office of Sectoral Regents

(OSR)…………………………………………………………………………...

B. ADMINISTRATIVE ORDER NO. PAEP 15-47: Dr. Aurora Odette C.

Mendoza as President’s Representative to the Search Committee for the

Deanship of the College of Medicine, UP Manila……………………………..

C. ADMINISTRATIVE ORDER NO. PAEP 15-48: Ms. Perla B. Balute,

Designation as Officer-in-Charge of the UP System Cash Office, Office of the

Vice President for Administration (SCO-OVPA) ……………………………..

D. ADMINISTRATIVE ORDER NO. PAEP 15-49: Arch. Allen R.

Buenaventura, Appointment as Team Leader for Constructor Performance

Evaluators (CPEs) for the Construction of UPOU Community Hub vice Engr.

Rosario S. Cariño ………………………………………………………………

F. .E. ADMINISTRATIVE ORDER NO. PAEP 15-50: Engr. Lorna V. Gravoso,

Appointment as Team Leader for Constructor Performance Evaluators (CPEs)

for the Design and Construction of UP Cebu Library in Lahug Campus, UP

Cebu vice Engr. Mario M. Morano (UP Visayas)…...…………………………

F. ADMINISTRATIVE ORDER NO. PAEP 15-52: Prof. Jose V. Camacho, Jr.,

President’s Representative to the Search Committee for the Director of the

Crop Science Cluster, College of Agriculture, UPLB ……………………….....

58-59

59-60

61-76

77

78

79

80

81

82

ADMINISTRATIVE ORDERS

ADMINISTRATIVE ISSUANCES


xi

A. MEMORANDUM NO. PAEP 15-20: Sentro ng Wika sa CU ng

Unibersidad……………………………………………………………………..

B. MEMORANDUM NO. PAEP 15-21: Deadline for Submission of Appeals to

the 2014 Faculty Merit Promotions …………………………………………….

C. MEMORANDUM NO. PAEP 15-24: Authorized Signatories / Counter-

Signatories of the UP System Administration for Non-MDS Checks …………

D. MEMORANDUM NO. PAEP 15-25: Five (5)-day “Re-energizing” Period for

University Officials and Faculty Administrators from 01-31 July 2015 ……….

oo0oo

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MEMORANDA


1 | Page

DECISIONS OF THE BOARD OF REGENTS

A. 1306th BOR Meeting, 3 March 2015

1. Letter of the All UP Workers Union Manila Chapter to the Members of the UP

Board of Regents continually and strongly calling on the UP BOR to:

1.a Enforce due process to timely facilitate the appointment of the new UP-

PGH Director replacing Dr. Jose Gonzales. ("The Union is appealing for

the Board to create a Search Committee.")

Board Action: The responsibility to create such a Search

Committee is with the Chancellor of UP Manila.

1.b Disapprove the implementation of the University of the Philippines-UP

Manila-Philippine General Hospital Health Insurance Office (UP-UPM-

PGH HIO)

Board Action: The implementation is deferred.

1.c Equally distribute PhilHealth Share Fund (PSF) to all UP-PGH doctors

and employees

Board Action: The Board asked the President to form a

mediation group at the level of UP Manila to work

for an amicable settlement of the issue, which may

consider the following:

1. Withdrawal of the case filed related to the

PhilHealth Share Fund against Dr. Jose Gonzales;

2. Free discussion on the manner of distribution of

the PhilHealth Share Fund;

3. Setting of standards on the distribution of the

PhilHealth Share Fund.

MATTERS ARISING FROM THE MINUTES

OF THE PREVIOUS MEETINGS

1307th MEETING, 29 APRIL 2015


2 | Page

Highlights of the Discussion

1. Staff Regent Ramirez recalled from the last Board meeting that the Board

approved the extension of the faculty appointment of Dr. Jose Gonzales until 31

July 2015. The All UP Workers Union-Manila wanted the PGH directorship of

Dr. Gonzales to end also on 31 July 2015 and the Board to create a Search

Committee to ensure that a replacement for Dr. Gonzales is available after 31 July

2015.

2. The Union is also calling for the disapproval of the implementation of the Health

Insurance in UP PGH. It also calls for the distribution of the PhilHealth Share

Fund that has been left undistributed up to now.

3. Chair Licuanan clarified that the Board’s decision at the last meeting has to do

with the extension of the faculty appointment of Dr. Jose Gonzales. But since the

decision of the Board is being questioned, she raised the following questions:

i) Did the Board follow the usual process for faculty extension in the case

of Dr. Gonzales?

ii) Are the faculty and Director positions of Dr. Gonzales two separate

matters or are they linked together?

4. On the first question, Chair Licuanan pointed out that the Board did act

accordingly. It followed the usual process for faculty extension since it was

endorsed by the Chair of the Department, the Dean of the College, the Chancellor

of UP Manila, and then recommended to the Board by the President. On the

second question, there was an assumption that if the faculty term of Dr. Gonzales

would end on 31 July 2015, his being the Director of PGH would end by 31 July

2015 as well. However, the records do not say that one has to be a member of the

faculty to become the Director of PGH. Chair Licuanan pointed out that many of

the issues raised about Dr. Gonzales have to do with his Directorship in PGH and

not with his faculty position and should be handled separately.

5. Student Regent Macuha said that it is good to know that Dr Gonzales’ extension

of faculty appointment went through the proper process; but he reiterated his

objection at the last Board meeting about granting Dr. Gonzales a third extension

as a faculty.

6. Chair Licuanan sought clarification on the guidelines on extension of faculty

particularly the number of extensions granted to faculty members.

7. Student Regent Macuha said that the rules are silent about it. However, the two

times that Dr. Gonzales’ faculty appointment has been extended was enough time

for UP Manila to find a replacement for him. If the Department really needs Dr.

Gonzales, he could always be hired as a Professorial Lecturer and let other people

be given the position he is currently holding.

8. Student Regent Macuha explained that one reason for extending a faculty is when

the date of retirement falls in the middle of a semester. Another reason is when the

faculty is mentoring PhD or MS students. Although he and the Staff Regent


3 | Page

objected to the extension of the faculty appointment of Dr. Gonzales at the last

Board meeting, they understood where the rest of the Board was coming from. If

Dr. Gonzales is handling any subject, his students may have a hard time

transitioning in the middle of the semester.

9. President Pascual said that the UP Charter of 2008 allows the extension of

appointment of regular faculty members beyond the compulsory retirement age of

65 up to the age of 70, subject to the approval of the Board upon the

recommendation of the academic bodies responsible for the extension. The limit is

not the number of times of extension but the age of 70. In the case of Dr.

Gonzales, there were favorable recommendations for his extension as a faculty

member from the Academic Personnel and Fellowship Committee (AFPC), from

the Dean, and from the Chancellor.

10. Chair Licuanan said that the extension of the faculty appointment of Dr. Gonzales

and his PGH directorship should be independent of each other. Dr. Gonzales

seemed deserving of an extension because he is not yet at the age of 70 and he

was highly endorsed by the administrators of UP Manila. If there were problems

with him as a PGH Director, that should have been handled the way other

disciplinary cases are handled.

11. Regent Encanto said that although the units are discouraged from extending a

faculty beyond age 70, she feels that it depends on the college to evaluate whether

a faculty can still render service and whether the unit needs the expertise of the

faculty. She asked about the status of the cases filed against Dr. Gonzales,

especially the anti-sexual harassment.

12. Chair Licuanan asked if the Board could revisit its decision at the last Board

meeting. Student Regent Macuha said that revisiting the decision would be moot

and academic because the Board already extended the faculty appointment of Dr.

Gonzales until 31 July 2015.

13. Student Regent Macuha said that it would be best to wait after 31 July 2015 to see

if the Department would be recommending Dr. Gonzales for another extension.

14. President Pascual concurred with Student Regent Macuha that there is no need to

revisit the decision because the Board made a legitimate decision by following the

normal process for extension of faculty appointment.

15. Student Regent Macuha recalled that the Board did say at the last Board meeting

that the extension of faculty appointment of Dr. Gonzales was the last extension

that the Board would grant Dr. Gonzales. Chair Licuanan said that this would be

going beyond the normal procedure of faculty appointment.

16. Faculty Regent Padilla said that the Board cannot end the faculty appointment of

Dr. Gonzales without prejudice to his PGH Directorship. The two are separate

issues that must be tackled.

17. Student Regent Macuha requested a presentation or a position paper about the

faculty position and the PGH Directorship not being necessarily linked.


4 | Page

18. Chair Licuanan noted that what some institutes do when hiring someone from

outside their own institution, is to give the person a faculty position or status. In

the case of PGH, there is a document that says that the Director of PGH need not

necessarily be a faculty member.

19. Student Regent Macuha pointed out that Dr. Jose Gonzales would technically

retire as a faculty member after 31 July 2015. Based on his understanding, he

would then cease to be an employee of the University and therefore also cease as

PGH Director.

20. In response to the inquiry of the Chair, President Pascual said that the term of Dr.

Gonzales as PGH Director will end on 31 December 2015. Chair Licuanan said

that the Board could raise the issue after 31 July 2015, on whether the

Directorship of PGH would also end at that time.

21. Student Regent Macuha said that regardless of the circumstances, the Board could

recommend to the President to form a Search Committee for the next PGH

Director. President Pascual said that the power to constitute a Search Committee

for the PGH Director has been delegated to the Chancellor of UP Manila.

22. On the call for the disapproval of the implementation of the Health Insurance

scheme, Student Regent Macuha recalled that there was a previous Board decision

to suspend the implementation of the Health Insurance scheme. President Pascual

said that the matter is being handled by the Office of the President since his office

takes care of the implementation of Board decisions. The Board agreed to defer its

discussion on the matter pending result of the consultation.

23. On the call for the equal distribution of the PhilHealth Share Fund, the reason why

the Director of PGH is not disposed to make the distribution is because the said

fund is the very subject of a case filed against the Director of PGH.

24. Faculty Regent Padilla explained that the main contention about the distribution

was that the PGH Director thinks that the resident fellows (doctors with specialty

programs) should have more allocation of the PhilHealth benefits than the

ordinary resident physicians, nurses, and staff because the resident fellows work

in PGH without compensation. However, the staff wanted an equal distribution of

the PhilHealth Share Fund.

25. Regent Cong. Romulo pointed out that until the case is decided, any decision

regarding the PhilHealth Share Fund will be held in abeyance and the whole UP

community will have to wait for any benefits based on the decision. There must

be a way to distribute the funds.

26. Student Regent Macuha said that the effect of the withheld funds is more felt by

the rank-and-file workers in UP PGH than the doctors. According to the PGH

personnel and staff, they have no problem with giving compensation to the

doctors but like the doctors, they are also serving for the benefit of the patients in

PGH. The PhilHealth Share Fund is a big help to augment their income.


5 | Page

27. President Pascual said that his suggestion even before was for the distribution of

the funds to be discussed in a grievance or mediation process. He could not

understand why bring the matter to the court because the moment a case is filed,

the distribution is frozen. Even the administration cannot move anymore.

28. Chair Licuanan asked the Board whether it can order the President or the Vice

President for Legal Affairs (VPLA) to find a legal way of distributing certain non-

contentious amounts to all of the people concerned independent of the case.

29. Regent Cong. Romulo clarified that the authorization being given to the President

or VPLA is not to find a way of distributing the money but for them to present to

the Board for its consideration the legal options on how to settle the matter.

30. Student Regent Macuha suggested that the President intervene and form a

grievance committee. The Union attempted to talk with the PGH Director but was

not given audience by the Director. It is high time to sit down and discuss, perhaps

with the President and the Chancellor, to settle things once and for all.

31. VP Uy recalled that the matter pertinent to PhilHealth that was presented to the

Board was about the pilot implementation of the Health Insurance Scheme for the

PGH and UP Manila personnel, in which the source of funds will come from the

PhilHealth Share Fund. The Health Insurance Scheme was then approved by the

Board but it was not implemented because a question was raised on whether the

money could be distributed to the personnel instead since the Magna Carta for

Public Health Workers has just been passed into law. He remembered Regent Sen.

Cayetano then saying that while the PhilHealth law authorized the distribution of

the PhilHealth Share Fund, it does not indicate how the distribution should be

done. The Implementing Rules and Regulations state the distribution will be “at

the discretion of the Director”. The proposal for the Health Insurance Scheme

submitted to the Board for implementation was drafted in the exercise of that

discretion.

32. VP Uy added that when the PGH Director asked him at that time whether UP

Manila and PGH were doing it correctly, he said that it was difficult to say

because the law did not place the standards for exercising that discretion. He

advised the PGH Director to set the standards and seek the approval of the Board

of Regents so that everyone is protected. His advice was overtaken by events

when the Board approved the proposal for the Health Insurance Scheme but the

implementation was deferred pending due consultation by the PGH Director.

During the period of deferment, a case was filed against the PGH Director.

33. According to VP Uy, those who filed the case did not fully understand its effects.

It ties the hands of the Director in the exercise of the discretion given him and it

will also tie the hands of the incoming PGH Director. The additional problem is

that the Implementing Rules and Regulations (IRR) were amended to take away

the exercise of discretion by the Director. VP Uy offered a solution, which is most

likely the consensus approach: withdraw the case, set the standards, and distribute

the money.


6 | Page

34. Regent Cong. Romulo went back to the suggestion of Student Regent Macuha and

agreed that the President, together with the Sectoral Regents, should have a

dialogue with all the people concerned and discuss what VP Uy has explained.

35. Staff Regent Ramirez recalled that there was already a dialogue done in the

presence of the President, the PGH Director, herself and the Union but they could

not reach an agreement. She asked if it can be done by the Chancellor using a

different approach.

36. As additional information for the Board, VP Uy said there are many forms of

consultation and UP PGH decided to do a survey. At the beginning, there was no

problem with the distribution but with the survey, the doctors became conscious

on the issue of fairness of the distribution.

37. VP Uy suggested that the Board immediately create a committee and

recommended the following: 1) withdrawal of the case; 2) thereafter allow free

discussion of the manner of distribution; and 3) have standards set by the Board

for distribution.

38. Regent Cong. Romulo moved that the Board authorize the President to create a

mediation group that will iron out all these issues,h including everything that VP

Uy has suggested.

39. President Pascual said that the work will have to start with UP Manila. He will ask

the Chancellor to come up with amicable settlement of the issues raised.

2. On the UP Diliman Football Field Project

2.1 Memorandum of Agreement (MOA) between the University of the

Philippines and the Futbol Pilipinas Azkals Foundation, Inc. (FPAFI) for

the Design and Execution of Civil Works and Related Site Preparation

Works for the UP Diliman Football Field within the Sports Complex


1. VP Elvira Zamora made a presentation on the Football Field Project. She said

that what was being donated to UP by FPAFI was the design and civil works of

the project to prepare the football field. The donated civil works and the bidding

for the construction of the football field would have to be done simultaneously

so that when the civil works were completed, construction of the field could

commence right away, making it possible to meet the target date for completion

(end of August 2015).

2. The cost for constructing the bleachers will reach about PHP 197 million for just

one (1) side of the field. If FPAFI has no enough funds yet, it could at least

construct the patron side of the bleacher. Regent Gonzalez-Montinola brought

up the idea of putting temporary bleachers to accommodate a greater number of

spectators, rather than spending a lot of money into a limited area. VP Zamora is


7 | Page

looking into that possibility until the donor is able to guarantee that there are

funds to construct the bleachers.

3. Currently, the football field is mostly used for sports practices and not for

spectator events. The existing grandstand in the field is too small to

accommodate a large capacity of people.

4. Regent Albarracin inquired about the demolition of the existing structure and

whether this would cost money. VP Zamora said that UP Diliman made a

canvass to determine the salvage value of the grandstand and it has submitted

the report to COA. COA would like to compare UPD’s valuation with its own

in-house valuation. The grandstand will then be auctioned. There will be no

cost to UP. Whoever wins the auction will be the one to demolish the grandstand

and take whatever may be salvaged from it.

5. Student Regent Macuha asked about the student-athletes who might be affected

by the construction, particularly those who use the sports facilities for their

practices. VP Zamora said that UP Diliman will have to be in charge of that

aspect. Likewise, other matters outside the construction of the football field will

be handled by UP Diliman. VP Zamora also coordinated with the Dean of the

College of Human Kinetics. She added that this was the Dean’s assignment.

6. On the cutting of trees, VP Zamora assured the Board that her office will follow

the rules set by the Department of Environment and Natural Resources (DENR).

The proposed cutting of trees will be presented to the DENR for clearance

before presenting it to the Board for approval.

7. Prof. Rye added that Regent Senator Cayetano is looking into the possibility of

transferring the trees to other locations and she is willing to provide assistance

for that. Student Regent Macuha liked the idea and suggested that the Office of

the Vice President for Development to take note of it.

8. Chair Licuanan said that the locations of where the trees will be transferred

should be studied. The Board would want to save the trees as much as possible.

9. VP Zamora informed the Board that the Chair of the Committee on Trees is the

Director of the Office of Design and Planning Initiatives and her Assistant Vice

President for Development. She gave assurance that they are prioritizing the

saving of the trees before cutting these down.

Board Action: APPROVED


8 | Page

B. 1303rd BOR Meeting, 26 November 2014

1. Amendment to the Memorandum of Agreement (MOA) between the University

of the Philippines and the Smart Communications, Inc. for the Provision of

Wireless Communications Connectivity in Various UP Campuses System-wide

On 17 September 2012, Smart Communications, Inc. (SMART) and the UP

entered into a Memorandum of Understanding (MOU) for the implementation of

non-exclusive ICT solutions under the eUP Project; and on 20 October 2014 in the

spirit of the MOU, entered into a Memorandum of Agreement (MOA) for the

provision by SMART of free installation of WiFi hotspots/access points in various

UP Campuses system wide. The MOA was signed and notarized on 20 October

2014, and confirmed by the UP Board of Regents at its 1303rd meeting on 26

November 2014.

The Parties now agree to amend the second paragraph of ARTICLE VI

(TAXES AND FEES) of the MOA dated 20 October 2014, as follows:

"Cost of electricity for the WiFi Hotspots/Access Points shall be

for the account of SMART.”

Highlight of the Discussion

Student Regent Macuha said that he was very happy that the Vice President for

Development had negotiated what he raised in the Motion for Reconsideration. He

appreciated the action and moved for the approval of the amendment.


A. Report of the President

(A copy of the report is attached as Annex A, pages 61-67.)


1. President Pascual attended the Asia-Europe Meeting (ASEM) Rector's Conference in

Hangzhou, China. ASEM aims to address political, economic, socio-cultural, and

educational issues of the member countries. There were three parallel working groups

on how Universities and business sectors can better cooperate: (1) to equip students

with employability skills, (2) to cultivate entrepreneurship, and (3) to innovate the

learning environments through technology.

2. On the CHED Partnership Mission to Spain and France, he talked about his meeting

with the National Agency for Quality Assessment and Accreditation of Spain

(ANECA). ANECA has programs for evaluating degree programs and higher

education institutions, and research productivity. ANECA is also part of the effort to

REPORT of the PRESIDENT and other

SECTORAL REGENTS

for INFORMATION OF THE BOARD


9 | Page

integrate the Spanish Higher Education System with the European Higher Education

System, something that CHED is doing in light of the ASEAN integration.

3. President Pascual attended the Regular Meeting of the International Rice Research

Institute (IRRI) Board of Trustees in India. IRRI has started the process of requesting

for the renewal of the lease of its office and facilities on the UP Los Baños properties.

The objective of this renegotiation is to reallocate the areas being covered by the IRRI

lease and to develop a stronger linkage between UP and IRRI at the institutional level.

4. At the Academic Leadership Conference attended by more than three hundred faculty

members held last March 2015 at Tagaytay City, President Pascual talked about the

opportunities and challenges UP has to contend in the globalized world. He also

focused on issues concerning course content, curriculum design, and the curriculum

of CUs with respect to their niches. There was also a discussion on the new

technology-enhanced pedagogy to improve learning, research, creative work, and

public service. Lastly, he tackled the criteria for promotions and tenure of faculty, as

well as the compensation and incentive schemes.

5. President Pascual hosted a luncheon for the Top 50 UPCAT passers. This was UP’s

way to entice them to enroll in UP. Among the top 50, none of them came from a

regular public high school. This reflects the quality of education students get from

public high schools. Meanwhile, 22 out of the 50 UPCAT passers came from science

high schools. However, out of all the UPCAT passers, only 25% came from regular

public high schools despite the fact that public high school students comprise about

80% of the student population.

6. Regent Cong. Romulo brought up the Iskolar ng Bayan law as one of the ways to

address the admission problem in UP. He hopes to have the affirmative action in the

Iskolar ng Bayan law that top ten high school students from public schools will be

automatically admitted, subject to the 5% of incoming freshmen. The Department of

Education said that it can provide a ranking of all high school students. He clarified

that the top 10 pertains to students from all public schools, whether science or regular

public school. However, Student Regent Macuha was concerned that this may result

to taking in more students from science public high schools and less from regular

public high schools.

7. UP is already discussing with the Commission on Higher Education and the

Department of Education to have faculty members of UP mentor high school teachers

in the general education courses of Grades 11 and 12 teachers. This is in line with

UP's mandate of public service by helping in capacity-building towards a smoother

implementation of the K to 12 curriculum and finding a meaningful use of extra time

of the UP faculty during the transition.

8. On the UP Professional Schools BGC Signage, VP Zamora explained that the letters

on the signage is made of aluminum casing. At night, the signage and the UP seal are

internally lit with LED lights.

9. Regent Gonzalez-Montinola suggested that the signage consists of just the UP logo

and that the “Professional Schools BGC” and “Henry Sy, Sr.” titles be transferred

somewhere else (e.g., entrance hall). However, the donor has naming right on the


10 | Page

building, but for sure, the UP name is more prominent. President Pascual added that

those who are not UP alumni or connected with UP may not recognize the logo so the

full name of the University should be placed as well.

10. There was also a suggestion to change “University of the Philippines” to “Unibersidad

ng Pilipinas” similar to the one in UP Diliman. VP Zamora clarified that the

Professional Schools in BGC is a System facility and not a unit of UP Diliman, and

the facilities there are available to all CUs.

11. Chair Licunan suggested having several studies for the BOR’s review. Regent

Albarracin said that maybe two choices would do. VP Zamora said that they have

already done several studies in accordance with the UP brand book, graphic standards,

and with the request of the donor.

12. The question raised was whether it was possible to instead put “Henry Sy Sr. Hall”

very prominently at the entrance and not on the building. VP Zamora read Art. 4 of

the MOA signed with the donor which states that,

“In consideration of this donation, the naming rights for the building

shall be to the donor subject to naming rights policy of the University and the

provisions of Republic Act No. 1059 and upon the approval of the

University’s Board of Regents pursuant to the foregoing the University shall

officially name the building Henry Sy, Sr. Hall with appropriate signage on

the building frontage, the University shall ensure that the building will be

referred to under such name in all its communications and

correspondences.”

13. VP Zamora clarified that there will be some difficulty in doing so because the donor

is donating the building and if his name is placed at the entrance, it will not be very

prominent as compared to seeing it on the building facing the C-5 thoroughfare.

President Pascual said that UP already renegotiated with the donor because the

original proposal had the letters much bigger and thicker.

14. President Pascual believes that this project shows how UP is prepared to accept

support from donors who can help in the development of UP’s facilities. Student

Regent Macuha said that he is wary because since UP is getting donations from the

private sector, UP cannot get a budget increase. There should still be a continuous

support from the national government.

15. Contrary to what was suggested earlier, Chair Licuanan said that at this stage, there is

no need for more studies on the signage as UP has already negotiated with the donor.

However, she noted that in the future, the Board would prefer to have several studies

to choose from when dealing with the signage of a building.

16. Regent Gonzalez-Montinola asked the reason behind calling it “Professional

Schools”. VP Zamora explained that professional schools offer professional programs

such as MBA and Law. However, Regent Gonzalez-Montinola is concerned about the

terminology since there are several other professional schools such as UP's College of

Law, College of Architecture, and so forth. She wanted to know if this was the


11 | Page

practice in other universities. President Pascual said that his office will conduct a

research about it.

B. Report of the Faculty Regent

(A copy of the report is attached as Annex B, pages 68-69 .)


1. The UP Manila College of Public Health and School of Health Sciences and UP

Visayas are spearheading the integration of bridging leadership and governance

program and cooperation with the Department of Health and Zuellig Family

Foundation.

2. Faculty Regent Padilla was the speaker at the AUN accreditation process and OBE

course outline workshop for UP Visayas from March 19-20, 2015. He was also a

guest speaker at the Recognition Program in UP Manila Recognition Program and the

graduation ceremony in UP High School in Iloilo.

3. He is finishing his consultations regarding the land acquisition of UP Visayas

Miag-ao campus.

4. Once he has the results of all his consultations with the various CUs and units, he will

forward the report to the Office of the President and to the Board of Regents.

C. Report of the Student Regent

(A copy of the report is attached as Annex C, pages 70-75.)


1. On 14 March 2015, there were actions done by students from different CUs calling

for truth, justice, and accountability to commemorate the death anniversary of Kristel

Tejada.

2. He had a meeting with UP Open University Chancellor Grace Javier Alfonso to

update her with the ongoing initiative to establish a Student Council for UPOU.

3. On the preparations for the 39th General Assembly of Student Councils, he wrote to

UP Cebu Dean Liza Corro regarding his concern on the housing accommodation of

the delegates at the UP Cebu’s dormitory. However, UP Cebu has limited dorm

capacity and she reminded him that in their first meeting, she had requested for

additional dormitory for UP Cebu. Student Regent Macuha hopes that there would be

action to increase the capacity of the UP Cebu dormitory. He added that the dormitory

also needed refurbishing.

4. Student Regent Macuha had a meeting with the Vice Chancellor for Community

Affairs in UP Los Baños to discuss the possibility of revising the 1975 BOR-approved

policy on dormitories. UPLB agreed to constitute a committee to review the matter.


12 | Page

He also learned that out of the 10 dormitories, there are only 6 available items for

dormitory managers. The lack of staff makes it difficult to manage the dormitories.

While UPLB is willing to hire contractual workers, it will still be better to have

permanent items for them. The lack of human resources is apparent in different

housing units among the CUs.

5. Student Regent Macuha reported about the two cases of heat stroke involving two (2)

students in UP Diliman at the Palma Hall building at around 1:30-2PM of 16 April

2015. He asked what steps are being undertaken to prevent this situation. Related to

this, he asked when the CUs will assess the Academic Calendar shift.

6. Lastly, his office drafted a unity statement for Mary Jane Veloso who was sentenced

to death by the Indonesian government for alleged illegal possession of drugs. This

was signed by 43 student councils across the University system, the Open University

Student Council Provisional Committee, and the Katipunan ng mga Sangguniang

Mag-aaral sa UP.

D. Report of the Staff Regent

(A copy of the report is attached as Annex D, page 76.)


1. Staff Regent Ramirez attended the meeting with the All UP Workers Union and the

University Panel for the Collective Negotiations Agreement (CNA), particularly on

the fringe benefits to be enforced in the next five (5) years. The agreement contains

the economic and other benefits to be enjoyed by the members of the administrative

staff. The agreement was signed on 27 April 2015 and she extended her appreciation

to the UP administration for acknowledging the agreements and for granting the

benefits for the administrative staff.

2. Currently, she is coordinating with the Office of the Vice President for Administration

for the conduct of the 3rd Administrative Staff Conference tentatively set on June 3-6,

2015 in Baguio City. This is after the tree planting activity in Green City in Clark,

Pampanga.

3. The System AdHoc Committee for the Staff Regent Selection is consolidating the

report of the CU committees and it will meet on 5 May 2015 to finalize the report.

She hopes to submit the name of the new Staff Regent at the next Board meeting in

May.

4. On the merit promotions, she hopes that there will be a committee to study the

possibility of giving additional grants to staff members who qualified for 4 steps but

were given less.

5. The administrative staff are also following up on the proposed adjustment of the

monthly allowance for those staff that are on fellowship since the adjustment for the

REPS was already in effect. Faculty members on fellowship grants receive P5,000 per

month while the administrative staff receive P2,500 per semester which is only about

P500 per month.


13 | Page

MATTERS SUBMITTED FOR APPROVAL BY THE BOARD

The President endorsed the following:

A. Appointment of University Officials

UP System

Asst. Prof. RICHARD PHILIP A. GONZALO as Director, Socialized Tuition

System (ST System) Office, Office of the Vice President for Academic Affairs,

effective 01 March 2015 until 28 February 2018

UP Diliman

Dr. JOEFE B. SANTARITA as Dean, Asian Center, effective 1 May 2015 until

30 April 2018

Dr. ORVILLE JOSE C. SOLON as Dean, School of Economics, effective 1 May 2015

until 30 April 2018

UP Manila

Dr. JOCELYN CHRISTINA B. MARZAN as Dean, College of Allied Medical

Professions, effective 1 May 2015 until 30 April 201 8

UP Baguio

Dr. RAYMUNDO D. ROVILLOS as Chancellor, UP Baguio, effective 14 April 2015

until 13 April 2018


A. Proposal for the Institution of the MS Conservation and Restoration Ecology (MS

CaRE), College of Science, UP Baguio

MS Conservation and Restoration Ecology (MS CaRE) is a masters level graduate

program that will ensure that the following competencies are acquired by its graduates:

1. Advanced knowledge in the basic areas of conservation and restoration

ecology while keeping abreast with recent developments in these fields;

GENERAL GOVERNANCE

ACADEMIC MATTERS


14 | Page

2. Creative thinking in the development of research designs in conservation and

restoration ecology;

3. Independent and critical thinking in recognizing, analysing and finding

adequate solutions to environmental issues and problems;

4. Competent oral and written communication skills for excellent writing and

presentation of scientific papers; and

5. Integrated knowledge, skills and values that will equip them to pursue Ph.D.

programs.

Rationale:

The UP Charter of 2008 (RA 9500) declares the University of the Philippines

as the national university and mandates it to perform its unique and distinctive

leadership in higher education and development as a graduate university, a research

university and a public service university.

As a Constituent University of the UP System, UP Baguio has set for itself the

continuing goals of developing innovative programs in the arts and sciences and

promoting the niche it has created over the past decades in Cordillera Studies, as

articulated in its vision paper in 2002. In keeping with these goals, the current

administration identified the following among its thrusts:

Promote a holistic, inter-disciplinary approach in academic program

development;

Initiate a strong research productivity and innovative pedagogy;

Develop enterprising academic programs and faculty development/

recruitment; and,

Focus on Cordillera studies and promote/protect the Cordillera/Northern

Luzon heritage, culture and the arts

Geographically, UP Baguio’s area of responsibility extends from the Central

Cordillera to the Ilocos strip in the west and the Cagayan Valley in the east.

Biogeographically, these areas encompass the mountain ridges and river systems that

reach down to the marine coastal and reef communities. The Cordillera

Administrative Region (CAR) is known as the Watershed Cradle of the North as 85%

of its total land area consists of protected forests and watershed areas (Cariño, 2008).

Although the region is known to be species- and resource- rich, some parts of these

have yet to be explored; most others have to be assessed, monitored, protected and

restored following the ridge-to-reef approach as these ecosystems are interconnected.

Chancellor Raymundo Rovillos, together with Dr. Romeo Dizon and Dr. Celia

Austria, presented the proposal to the Board of Regents.


15 | Page


1. Chancellor Rovillos presented the proposed MS Conservation and Restoration

Ecology (MS CaRE) of the College of Science, UP Baguio. Chair Licuanan asked

about the nature of one of the listed subjects in the course, which is “ethno-

mathematics”. Chancellor Rovillos explained that it is about non-western

mathematical ways of counting.

2. Regent Albarracin said that while the Program seems to have enough faculty

members, he wanted to know if there would be enough laboratory facilities. Dr.

Austria said that the UP Baguio College of Science has enough facilities and

precisely, this is one of the things the proponents focused on when they were

planning the program.

3. The proponent conducted a survey to find out the potential students of the

program. Most of them will be coming from the BS Biology program. There are

also people from the government (e.g., DENR), and non-government

organizations who are interested in enrolling in the program.

4. According to Student Regent Macuha, there is a worldwide trend of conserving

the environment and ecology. There is also an increase in enrollment in the UP

Los Baños Environmental Science program. He is confident that there will be

students interested in the program. He also commended the UP Baguio

administration for conceptualizing the program.

5. President Pascual said that, to attract more students, UP Baguio should try

soliciting scholarships for the students. This was the same approach done with the

recently-launched Tri-Campus Professional Masters for Tropical Marine Ecology

Management (PM-TMEM).

6. Student Regent Macuha suggested that in the spirit of one UP, proponents can get

insights from the UP Los Baños School of Environmental Science and

Management on how to expand the reach of the program. Dr. Austria said that

they already consulted with the different Constituent Universities (CUs) when

they were conceiving the program.

7. Regent Albarracin asked on the minimum number of students expected to be

enrolled in the program. Chancellor Rovillos said that for graduate programs, the

minimum is five (5) students. If there are fewer than five (5) students, the College

of Science will not offer the course or program. In the past years, an average of 15

students were enrolled in each level of the graduate programs in UP Baguio.

8. President Pascual asked the faculty of UP Baguio to explain to what extent the

program will help stimulate research in the areas covered by the program. Dr.

Dizon said that the faculty is already involved in various research projects

focusing on different fields; thus, they may be able to involve their students more

in that aspect. Chancellor Rovillos added that there will definitely be an increase

in publications and expansion of knowledge on restoration. There have been many

failed restoration projects. To make these successful, the program needs to fill in

the gap on the science of restorations.


16 | Page

9. Staff Regent Ramirez suggested having field laboratories in all the CUs so more

students may be involved in the program. Dr. Dizon said the program is open to

collaborations with other CUs. The CS has BS Biology students who do their

laboratory work in UP Diliman and at the Marine Science Station in Bolinao,

Pangasinan.

10. Regent Gonzalez-Montinola further suggested formalizing the collaboration with

other CUs. For example, there are CUs with programs held in another unit

specializing in a certain field. Regent Encanto said that collaborations are

important and should be encouraged especially when there is scarcity of resources.

She commended the program and said that it is good for the University to

establish its leadership in documenting and studying approaches to preserving and

restoring the environment.

11. Chair Licuanan asked if the Vice President for Academic Affairs could start a list

of programs that should be better coordinated across CUs. President Pascual said

they already have a definite model to follow, such as the one done with the Tri-

Campus PM-TMEM.

12. Staff Regent Ramirez said that the faculty can also look into the idea of a

“sandwich program” wherein students will be sent to different CUs to enhance the

specialized fields of the different units.

13. Chancellor Rovillos welcomed the suggestion of formally engaging with other

CUs and his office is open to inviting experts from other CUs. The collaborations

may be formalized through a Memorandum of Understanding or other formal

arrangements.

14. Regent Encanto shared her experience working with the program development

staff for the regional units and suggested that it would be a very good idea to

allow exchange of faculty and students across units over the long summer break.

Regarding the publication of research, she recommended that the latter be also

disseminated in popular ways to the agencies and to the public. She suggested

holding a monthly press conference where the faculty members can present their

research. There is a need to maximize the publication of research studies in the

University.

15. President Pascual assured Regent Encanto that steps are being taken to address her

concerns. The Emerging Interdisciplinary Research Program funds studies

involving researchers from different campuses and units. At the start of his

administration, he launched the slogan of “One University, One UP” that has

inspired faculty and students to work together as one. With regard to publication,

the researchers are required to prepare a popularized version of their article to

make the outputs accessible at the level of communities that will make use of the

findings.



17 | Page

B. Proposal to Adopt the New Academic Calendar and to Begin Classes in August 2015

of the UP-Administered High Schools, namely:

a) UP High School in Iloilo (UPHSI)

b) UP Rural High School in UPLB (UPRHS)

c) UP High School Cebu

d) UP Integrated School in UP Diliman

The request to synchronize with the new academic calendar of the University is

due to the following reasons:

1. These high schools are integral units of their CUs, hence, should be in

synchrony with the academic calendar of the University.

2. These high schools were established primarily to serve as practice teaching to

CUs with undergraduate and graduate degree programs in teaching/education.

3. Since these laboratory schools are attached units of the college offering the

teaching/education programs, some faculty in the colleges concerned handle

high school courses and vice versa.

4. Faculty teaching in these high schools will not be able to fully participate in

University activities during the semestral breaks since they will still be

holding classes.


1. Student Regent Macuha expressed his concern regarding the possible adoption of a

new academic calendar for UP-Administered High Schools, because there have been

cases of heat stroke experienced by UP students. His office is still in the process of

gathering data from different Constituent Units for similar cases. He feels sorry for

the kindergarten and high school students who are also experiencing too much heat

due to lack of ventilation facilities in classrooms.

2. Student Regent Macuha recalled that former Faculty Regent Lourdes Abadingo had

already raised this matter before and one of the issues was that not all graduates of UP

High Schools are admitted to UP. Those who will not make it to UP may go to

colleges that have the old calendar.

3. Chair Licuanan said that it is a serious matter to consider because the basic education

system in the Philippines will retain the old calendar. The calendar shift on the UP

high schools needs further study before full implementation.

4. Student Regent Macuha said he was coming from the point of view of the students

and parents and he does not want the Board blamed in cases where students are

unable to cope with the extreme weather.


18 | Page

5. On the profile of graduates from UP high schools, President Pascual said that not all

are admitted to UP, except UP Cebu High School which has 100% passing rate in

UPCAT.

6. Chair Licuanan added that one of the arguments that need to be addressed is whether

the classrooms are equipped to hold classes when the temperature gets very high.

7. President Pascual said that precautionary measures should be taken like always

having a bottle of water to avoid dehydration. Nonetheless, he is open to suspending

any further action on the proposal.

8. Faculty Regent Padilla said that the primary argument of the faculty regarding the

shift, especially in the College of Education, is that the practicum of their student

teachers is not synchronous with the school year of the High School. Another point is

that the faculty members who handle the semester do not enjoy semestral breaks

anymore because they have teaching loads from January to June.

9. Chair Licuanan said that the arguments about laboratory schools being in synch with

the mother units have to be documented and weighed in against the other. But on the

other hand, they have to be in synch with the larger institutional system which has not

changed its calendar.

10. Staff Regent Ramirez informed the Board that the principal of the UP Visayas High

School conducted a referendum with the faculty members regarding the calendar shift,

but she said that there are still parents and students that need to be asked.

11. Student Regent Macuha clarified that he is sympathetic with the College of Education

but he is just expressing the point of view of the students.

12. President Pascual asked the Student Regent not to make general statements that the

parents of high school students are against the calendar shift. There are a number of

parents who are in favor of synchronizing the calendar of the high schools with that of

the College.

13. Chair Licuanan was concerned on whether UP has enough time to prepare for the

calendar shift in high schools.

14. Student Regent Macuha moved to defer discussion on the matter until all studies have

been done. The Office of the Vice President for Academic Affairs will take charge of

doing the studies on the calendar shift of UP-administered high schools.

15. Meanwhile, Regent Gonzalez-Montinola said that the College of Education can make

adjustments in its treatment of the practicum so that the semester would be more

oriented towards its practicum.

16. President Pascual said the question on whether UP should keep its high schools has

been a running battle. UP is a tertiary level educational institution and practicum is

better held in public high schools rather than on its own laboratory schools which may

not be representative of the general profile of the public high schools.


19 | Page

17. Chair Licuanan said that she has raised the same question with the Philippine Normal

University and the other SUCs.

18. President Pascual suggested creating a working committee on the matter. He said that

Faculty Regent Padilla can prepare a proposal on this matter. Faculty Regent Padilla

believes that this is a good idea and he accepted the responsibility.

Board Action: DEFERRED

C. Request of the UP Diliman University Council (UC) Committee on Student

Admissions, Progress and Graduation (CSAPG) for Waiver of Enrolment of

Residency in Favor of Ms. Shinae Kim, an Exchange Student from Hannam

University, South Korea

Ms. Kim enrolled in UP Diliman for the course EDL 111 (Phonology and Grammar

of English) during the first semester of AY 2013-2014 under the Memorandum of

Agreement (MOA) with Hannam University, South Korea. She got a grade of Incomplete

(INC) for the subject but she was unable to resolve this grade before she went back to

Korea. She was finally able to resolve this issue with her professor after almost a year but

the completion grade could not be validated because she was not enrolled.

The University rule on completion found on page 28 of the UP Diliman General

Catalogue 2004-2010 states that “students who are not enrolled in any subject but who

want to complete an INC must enrol in residence; registration for residence should be

done during the regular enrolment period”.

Ms. Kim is requesting to waive this UP prescribed condition that a student should

be enrolled to be able to complete requirements and eventually get a passing mark. As an

exchange student with an approved stint of one semester, she technically could not have

enrolled at UP Diliman anymore the semester after she incurred incomplete mark.


D. Waiver of the Age and Rank Requirements for the Application for Doctoral Studies

Grant under the UP Faculty REPS Development Program in Favor of Assoc. Prof.

LAUFRED I. HERNANDEZ, College of Arts and Sciences, UP Manila

Assoc. Prof. Hernandez is requesting to waive the following requirements:

1) should not be more than 45 years old; and

2) should not hold the rank higher than assistant professor at the time

of the application.

Assoc. Prof. Hernandez was not able to apply for PhD program during the time he

was being evaluated for tenure because he was intent on doing research in order to

comply with the publication requirement for tenure. When he was given tenure, he still

was unable to pursue doctoral studies due to his heavy academic and administrative

workload at the College.


20 | Page

For the rank requirement, Assoc. Prof. Hernandez was promoted from Assistant

Professor 6 to Associate Professor 1 during the recently concluded 2014 UP Faculty

Merit Promotions.


E. Establishment of the Hilary De Leon Professorial Chair in Electronics Engineering at

the College of Engineering, UP Diliman

Donor : Micrologic Systems, Inc.

Support Fund : P120,000.00

Beneficiary Unit : College of Engineering, UP Diliman

Others : With an annual award of P120,000.00 every year for five (5)-

year commitment starting Academic Year 2014-2015

Fund Management: UP Engineering Research and Development Foundation

(UPERDF)


F. Establishment of the Pedro G. Dumol Professorial Chair in Development Engineering

at the College of Engineering, UP Diliman

Donor : Mark A. Dumol

Support Fund : P120,000.00

Beneficiary Unit : College of Engineering

Others : With an annual award of P120,000.00 every year for five (5)-

year commitment starting Academic Year 2014-2015

Fund Management: UP Engineering Research and Development Foundation

(UPERDF)


G. Establishment of the University of the Philippines Alumni Association District of

Columbia, Maryland and Virginia (UPAA DCMDVA) Faculty Grant at UP Tacloban

College, UP Visayas

Donor : UPAA Washington D.C., Maryland and Virginia (UPAA

DCMDVA)


21 | Page

Support Fund : Eighteen Thousand US Dollar (USD 18,000)

Beneficiary Unit : UP Tacloban College, UP Visayas

Others : Donated sum shall be used to help assist in the recovery of

Tacloban College from typhoon Yolanda

Fund Management: UP Foundation, Inc.


H. Graduation of Students who Completed all the Requirements for their Respective

Degrees/Titles as of the End of the First Semester/Trimester AY 2014–2015, or as of

the End of Term Specified, as Recommended by their Respective Universities,

Except Those with Pending Disciplinary Cases

1. UP Los Baños (Approved by the UP Los Baños University Council at

its meeting on 20 February 2015)

2. UP Visayas (Approved by the UP Visayas University Council at its

106th meeting on 14 March 2015)

3. UP Open University (Approved by the UPOU University Council at

its 47th meeting on 7 April 2015)

4. UP Mindanao (Approved by the UP Mindanao University Council

through a referendum)

5. UP Cebu (Approved by the UP Cebu College Council at its 12th

meeting on 18 March 2015)


NOTE: The Board gave an omnibus approval for ACADEMIC MATTERS from Item

A-H (1-5).


22 | Page

A. Internal Operating Budget for 2015

The UP Internal Operating Budget for CY 2015 is in the amount of P15,320.7

million. Funding sources are as follows:

( in Thousand Pesos )

Amount %

General Fund

[RA #10651 + RLIP]

P13,701,154

89.43%

Revolving Fund P1,619,560 10.57%

Total P15,320,714 100.00%

The Table below details the allocation for Personal Services (PS), Maintenance and

Other Operating Expenses (MOOE), and Capital Outlay (CO).

( in Thousand Pesos )

Current Operating Expenditures

PARTICULARS TOTAL PS MOOE TOTAL CO

Total General Fund *

CUs

PGH

13,701,154

8,370,457

5,330,697

6,636,457

5,124,950

1,511,507

2,458,905

1,789,752

669,153

9,095,362

6,914,702

2,180,660

4,605,792

1,455,755

3,150,037

Total Revolving Fund

CUs

PGH

1,619,560

779,103

840,457

481,255

274,934

206,321

890,127

432,453

457,674

1,371,382

707,387

663,995

248,178

71,716

176,462

GRAND TOTAL

CUs

PGH

15,320,714

9,149,560

6,171,154

7,117,712

5,399,884

1,717,828

3,349,032

2,222,205

1,126,827

10,466,744

7,622,089

2,844,655

4,853,970

1,527,471

3,326,499

*Includes Automatic Appropriations for Retirement & Life Insurance Premiums (RLIP)

of P558.154 million (CUs-P436.079 million and PGH-P122.075 million)


B. U.P. Budget Proposal for FY 2016

Amount (‘000)

Baseline, FY 2015 NEP P 8,270,495

Additional Requirements 16,398,745

Total P24,669,240

==========

The additional funding requirements over and above the baseline budget are for

the following:

FISCAL MATTERS


23 | Page


1. VP Florendo presented to the Board the Executive Summary of the UP Budget

Proposal for FY 2016. He said that a referendum will be held among the Regents to

approve the Budget Proposal upon the endorsement of the BOR Finance Committee.

The Board would need the wisdom and valuable insights from the BOR Finance

Committee when they reply to the referendum.

2. Student Regent Macuha asked if the budget of the Office of the Student Regent be

increased because his office pays for the utilities of the three Sectoral Regents.

Excluding the budget for utilities, his office has the lowest budget among the three

Sectoral Regents. He clarified that his request was made for the benefit of his

successor.

3. Regent Gonzalez-Montinola would want to know the bases, such as the programs,

policies, and needs, that will increase the budget of UP. Chair Licuanan suggested

adding another column in the presentation showing budget data from the previous

years for comparison.

4. President Pascual said there is articulation of where they are going to spend the

additional budget. UP has a prioritization of all the proposed capital outlay projects

and these are submitted to the Department of Budget and Management.


PARTICULARS

AMOUNT

(‘000)

A. UP System and Constituent Universities

1. Personal Services 1,427,671

2. MOOE 2,152,787

3. Capital Outlays 7,316,505

4. Equipment Outlays 2,370,203

5. Land and Land Improvement Outlays 611,000

Total, UP System and other CUs 13,878,166

B. UP PGH

1. Personal Services 846,002

2. MOOE 666,977

3. Capital Outlays 1,007,600

Total, UP PGH 2,520,579

Grand Total 16,398,745

UPDATE:

The Board APPROVED the UP Budget Proposal for FY 2016 through a referendum conducted on 7 May 2015, subject to confirmation at its 1308th meeting on 28 May 2015.


24 | Page

C. Creation of Three (3) Trust Funds under the University of the Philippines System

Administration, as follows:

1. UP Philippine-California Advance Research Initiatives (PCARI) Project

Trust Fund

To strengthen Philippine global competitiveness in the area of advanced

research capability of its Higher Education Institutions (HEls), the Philippine

Government, through the Commission on Higher Education, has provided

funding, under the PCARI (Philippine California Advanced Research Initiatives)

Project, for collaborative research projects between the Philippine HEls and the

University of California (UC) in the areas of information infrastructure

development, health innovation and translational medicine, and other related

priority areas as may be later determined through strategic technology delivery

and training. The PCARI Project aims to bring together leading multidisciplinary

experts who shall collaborate, through their respective academic institutions in the

Philippines and California, USA, in the design, conduct and implementation of

researches that will principally benefit the Philippines.

Funds for the project will come from CHED and shall flow to UP's

Constituent Units for the implementation of the various PCARI projects. These

funds will be used for payment of Personal Services, Maintenance and Other

Operating Expenses, Equipment and Capital Outlay needs. It is understood that all

disbursements from the fund shall be subject to the standard accounting and

auditing rules and regulations.

2. On-Line Donations Trust Fund

A significant number of UP alumni based in the Philippines and

worldwide would like to support their alma mater through monetary contributions.

However, at present the University does not have a convenient or facilitative

donation mechanism that is readily accessible to all alumni. The UP System is

presently embarking on a roadshow to publicize its new programs and initiatives

in order to generate greater interest and support from its alumni. For regular, small

and medium-sized donations, a UP website-based payment gateway that

authorizes credit card payments will be established. The payment gateway will be

linked to a trust account that will serve as the depository of the online donations.

Funds for the project will come from online donations from UP alumni and

friends and shall be used to support professorial chairs, faculty grants and student

scholarships. It is understood that all disbursements from this fund shall be subject

to the standard accounting and auditing rules and regulations.

3. The UP Professional Schools BGC Trust Fund

In the principle of upholding the highest standards of academic integrity

and excellence in the various disciplines and professions to serve the Filipino

ideals through Instruction, Research and Extension, consistent with the

University's mandate under its Charter, UP has instituted the University of the


25 | Page

Philippines Professional Schools at the Bonifacio Global City (UP Professional

Schools BGC), to establish the University's presence in the business district.

The University shall create and administer the UP Professional Schools

BGC Trust Fund to be used expressly for the infrastructure, operational, logistical

and maintenance requirements of the UP Professional Schools BGC towards the

enhancement of delivery of academic and continuing education programs.

Resources under this Fund will come from donations from UP alumni and

friends, as well as collections from the UP Professional Schools BGC operations.

All disbursements from the Fund shall be subject to the standard accounting and

auditing rules and regulations.


D. Six (6) Deeds of Donation for the University of the Philippines Professional Schools

at the Bonifacio Global City between the following DONORS and the University of

the Philippines (DONEE):

DONORS AMOUNT OF

DONATION

1. Fine Properties, Inc. P2,000,000.00

2. Calabria Company Limited P2,000,000.00 3. Ropali Corporation P 500,000.00 4. ADA Manufacturing Corporation P 500,000.00 5. Philippine Resources Savings Banking Corporation P 500,000.00 6. Agribusiness Rural Bank, Inc. P 500,000.00

In each case, the donation shall be managed and administered by the DONEE

expressly for the benefit of the UP Professional Schools BGC (Intended Purpose), which

shall include support for the infrastructure, operational, logistical and maintenance

requirements of the UP Professional Schools BGC.

As recommended, the Deeds do not provide for naming rights. For Fine Properties,

Inc., Paragraph 7 reads as follows:

The DONEE shall acknowledge this Donation by means of a

commemorative plaque to be placed in a designated classroom in the UP

Professional Schools BGC. The commemorative plaque shall bear the name

“Manuel B. Villar, Jr.”

For Calabria Company Limited, Paragraph 7 is stated as follows:


commemorative plaque to be placed in a designated classroom in the UP

Professional Schools BGC.


26 | Page

For Companies 3, 4, 5, and 6, Paragraph 7 reads as follows:


commemorative plaque or inclusion in the benefactor’s acknowledgment

board. The commemorative plaque or benefactors’ acknowledgment board

shall bear the words “ROPALI GROUP OF COMPANIES” in lieu of the

DONOR’s name.

All six Deeds contain the suggested wording for Paragraph 8:

This Donation and all terms and conditions herein are subject to the

requirements of RA 9500 and pertinent University rules. The Parties

represent and warrant that the signatories to this Deed are duly authorized

representatives and are possessed of requisite authority to enter into this

Agreement and bind the entities they respectively represent.


E. Request of Dr. Carmencita D. Padilla, Executive Director of Philippine Genome

Center (PGC), for the Proposed Revision in the Terms of Reference of the PGC

Trust Fund as approved in the 1279th BOR meeting held on 29 March 2012:

FROM TO “Funds from various sources will be

deposited to the UPS Philippine Genome

Center Trust Fund and shall be used for

payment of Maintenance and Other

Operating Expenses (MOOE) as well as

equipment needs of the center”

“Funds from various sources will be

deposited to the UPS Philippine Genome

Center Trust Fund and shall be used for

payment of Personal Services (PS),

Maintenance and Other Operating

Expenses (MOOE) as well as Capital

Outlay (CO) needs of the center”


1. Student Regent Macuha took notice of the proposed utilization of the PGC Trust Fund

to include the payment of Personal Services and Capital Outlay. He asked what would

happen if the amount will exceed the prescribed 50% of the honorarium.

2. Chair Licuanan noted his concern and said that it will be subject to existing rules.


F. Bids and Awards Committee (BAC) Resolution and Notice of Award for UPS SPMO

2015-015 for the Proposed Renovation of Quezon Hall Building, UP Diliman

Campus in the Amount of Twenty-Eight Million Six Hundred Thousand Nine

Hundred Sixty-Three Pesos and 10/100 (P28,600,963.10)

Section 53.4 of the Implementing Rules and Guidelines of RA 9184 provides the

following requisites for Negotiated Procurement for Adjacent and Contiguous Cases:


27 | Page

a) The original contract is the result of a Competitive Bidding;

b) The subject contract to be negotiated has similar or related scope of work;

c) It is within the contracting capacity of the contractor/consultant;

d) The contractor/consultant uses the same price or lower unit prices as in the

original contract less mobilization cost;

e) The amount involved does not exceed the amount of the ongoing project; and

f) The contractor/consultant has no negative slippage/delay

Compliance with the abovementioned requisites have been certified by Professor

Cristopher P. Espina, Assistant Vice President for Development and Director of the

Office of Design and Planning Initiatives.

The Office of the Vice President for Legal Affairs endorsed the SBAC Resolution

and the NOA to the President of the University for his signature, subject to the approval

of the Board of Regents in accordance with paragraph 13.3 of the Powers and Functions

of the Board of Regents (Handbook on Existing Delineation of Authority in the

University, 2008).1


1. Regent Albarracin asked regarding the negotiated contract on whether it is allowed by

law because in essence, the contract has gone through a failed bidding.

2. President Pascual said that there is a section in the Procurement Law allowing the

awarding of a contract to an existing contractor if the project is contiguous and

adjacent. The pricing of the new project being awarded should be the same or lower

than the original contract.


G. Reprogramming of Sixty-Six Million One Hundred Thirty-Seven Thousand Six

Hundred Sixty-Three Pesos & 90/100 (P66,137,663.90), representing UP System

Administration’s unexpended balances of prior year’s obligations, as certified by

the System Budget and Accounting Offices for the following:

Expenses Class Amount Purpose

Maintenance and Other

Operating Expenses (MOOE)

P 32,443,497.90 To augment MOOE needs

for the implementation of

eUP activities and other

Strategic Initiatives of the

President

Capital Outlay (CO) 33,694,166.00 To provide spaces and

facilities for the various

System offices, especially for

1 “13.3 negotiated contracts for construction repair, including variation orders thereon, involving amounts exceeding

P10 million per project”


28 | Page

CIDS office renovation, UP

System Office building and

Fonacier Hall building

TOTAL 66,137,663.90


H. Contract of Lease (2nd Renewal) between the University of the Philippines and the

National Council of Churches of the Philippines (NCCP)

The salient features of the Contract of Lease, as renewed, are as follows:

1. Area: Approximately 5,000 sqm. bounded by Agoncillo, Laurel and Gomburza

streets;

2. Scope of Lease: Church of the Risen Lord as well as the minister’s residence, and

fellowship center

3. Use of Premises: Religious, civic or educational purposes and for related incidental

and necessary activities

4. Term: Five (5) years from 1 June 2015 to 31 May 2020;

5. Monthly Rent (inclusive of 12% VAT):

a) For the first (1st) year : P12,992.00

b) For the second (2nd) year : P13,641.60

c) For the third (3rd) year : P14,323.68

d) For the fourth (4th) year : P15,039.86

e) For the fifth (5th) year : P15,791.85

f) Escalation Rate: Five percent (5%) for each succeeding year

g) Interest on late payment: Ten percent (10%)

h) Advance Rentals: Three (3) months advance rental equivalent to

P38,976.00

i) Security Deposit: Cash deposit for three (3) months equivalent to

P38,976.00


1. Regent Albarracin said that to be fair, there should be an assurance that the contract of

lease with the Protestant Church is comparable to that of the Catholic Church. As far

as President Pascual knows, the rates and terms are comparable.

2. Student Regent Macuha added that Muslim students should be allowed to build a

mosque inside the campus.

3. While there have been numerous requests on the matter, President Pascual said this

requires a serious study. UP Diliman has a Catholic Church and a Protestant Church

as part of its service to the community since these are the religions that are being

observed by those living inside the campus.



29 | Page

I. Programming of Prior Years’ Excess Income for UP Visayas in the Amount of Five

Million Seven Hundred Forty Two Thousand Nine Hundred Twenty Three Pesos &

72/100 (P5,742,923.72), certified as available by the Chief, Budget Office and Chief

Accountant of UP Visayas, to be utilized as follows:

Maintenance and Other Operating Expenses

To augment MOOE needs including expenses for

the following:

P5,742,923.72

a. UPV Iloilo/Miag-ao –

FY Year 2015 Commencement Exercises

786,900.51

b. UPV Tacloban College –

Supplies, utilities, communication, printing,

general services and repair and maintenance of

facilities

4,956,023.21

_____________

TOTAL P 5,742,923.72

=============


A. Appointment of Professor Emeritus, Effective Upon Retirement

The System Committee on Professor Emeritus Appointments recommends the

following for the position of Professor Emeritus, effective upon their retirement:

CU Name Date of Retirement

UP Manila Josefina R. Almonte 19 June 2013

UP Los Baños Virginia C. Cuevas 30 June 2015

UP Los Baños Ceferino P. Maala 26 December 2015

UP Los Baños Cesar C. Sevilla 28 March 2014

UP Diliman Teresita G. Maceda 10 January 2014

UP Cebu Jesus V. Juario 6 August 2007

In the evaluation of the Committee, they were guided by the set of criteria

approved by the Board of Regents at its 1282nd meeting on 20 September 2012. The

Committee believes that the abovementioned professors truly deserve the recognition.


ADMINISTRATIVE MATTERS

NOTE: The Board gave an omnibus approval for FISCAL MATTERS from Item A-C, G and I.


30 | Page

B. Recommendation for the following UP Faculty for Inclusion in the 2014 SAGAD

Award list:

UP Diliman

Seq.

No.

College Department/

Unit/Office

Name Current rank

as of 31 December

2013

SG Proposed by

CU as of 24 September

2014

Recommendation as of 3

November

2014

SG

MANAGEMENT AND ECONOMIC CLUSTER

1 NCPAG BRILLANTES,

ALEX B., JR.

Prof. 11 29-8 Prof. 12 29-8

2 SE CLARETE,

RAMON L.

Prof. 10 29-8 Prof. 12 29-8

SCIENCE AND TECHNOLOGY CLUSTER

1 COE ICE TEMPLO, PEDRO

T., JR.

Asst. Prof.

7

21-8


C. Request for Entitlement and Source of Funding for the Compensation Package of

the Associate Deans and the College Secretary and Registrar of UP Cebu

Cognizant of granting of autonomy to UP Cebu, the Dean is given Chancellor

functions and responsibilities. Subsequently, during the 1296th BOR meeting held on 27

February 2014, the BOR approved the Deans’ entitlement and compensation package

similar to that of a Chancellor.

UP Cebu is requesting that the Associate Dean for Administration, College Secretary

and Registrar be given entitlement and compensation package equivalent to that of the

Vice Chancellor for Academic Affairs, Vice Chancellor for Administration and

University Registrar respectively with the following provisions:

1) Cluster Chairpersons will not require nine (9) units (beyond the current ALC)

because their present ALC is just commensurate to the amount of workload they

have. Their coverage is limited only to the clusters, unlike that of the Associate

Deans and the College Secretary & Registrar, where responsibilities cover the

whole UP Cebu.

2) The current entitlements of UP Cebu officials are as follows:

Administrative

Position

Administrative

Load Credit (ALC)

Honorarium Representation

Allowance

Transportation

Allowance

Dean 12 units 7,320.00 11,000.00 11,000.00

Associate Dean for

Academic Affairs

6 units

4,392.00

7,500.00

7,500.00

Associate Dean for

Administration

6 units

4,392.00

7,500.00

7,500.00 College Secretary and

Registrar 6 units 4,392.00 7,500.00 7,500.00

Cluster Chairpersons 6 units 4,392.00 5,000.00 5,000.00


31 | Page

CVSC Director (VCRE

equiv.) 6 units 4,392.00 5,000.00 5,000.00

High School Principal 6 units 4,392.00 5,000.00 5,000.00

3) If the Associate Deans and the College Secretary will be given 9 ALCs instead

of the current 6 ALCs, the total difference will be as follows:

Monthly Current (6 units) Proposed (9 units) Differential (3

units)

Honorarium 4,392.00 5,856.00 1,464.00

RA 7,500.00 9,000.00 1,500.00

TA 7,500.00 9,000.00 1,500.00

TOTAL 4,464.00

The total additional compensation for ONE YEAR for the Associate Deans and

the College Secretary & Registrar is only P160,704.00 (computed as follows:

P4,464 / month * 3 persons * 12 months). With the additional 3 ALCs for the

Associate Deans and the College Secretary & Registrar, this means there will be

9 units overload per semester times 2 semesters per year which will yield a total

overload of 18 units. The overload rate per unit is P6,940.00, so total overload

cost for 18 units is P124,920.00. Hence, additional cost to the college if the

Associate Deans and the College Secretary & Registrar are given 9 ALCs for one

year is only P285,624.00.

4) The cost of this adjustment/proposed compensation package, including the cost

of additional faculty resources, can be financed from UP Cebu’s PS Savings,

which for the past 3 years were:

Year Personal Savings PS Savings from Other

Personal Benefits (teacher

sick leave benefits,

severance recognition,

FAHPHE and other

personnel benefits

2011 1,612,212.91

2012 420,951.79

2013 2,000,000.00

Total (for PS Savings

for 3 years

4,033.164.70

Although UP Cebu is still an autonomous college, the Associate Deans (for

Academic Affairs and Administration) and the College Secretary and Registrar

are already working under the capacity of a Vice Chancellor and University

Registrar (and College Secretary), respectively, but are merely given 6 units

Administrative Load Credits. They have been working as such and considering

the volume of work they have to attend to, it cannot be denied that this had

greatly impeded their productivity in the research area and even their availability

and accessibility for their teaching functions.

While UP Cebu is working out for their elevation to a full CU, in the

meantime, UP Cebu is requesting for a 9-unit ALC for Associate Deans and

College Secretary and Registrar, instead of 12 ALC due to Vice Chancellors and

9 ALC for the University Registrar.



32 | Page

D. Request for Temporary Waiver of Faculty Tenure Rule in Favor of the Following:

UP Los Baños

Asst. Prof. NONNATUS S. BAUTISTA, Assistant Professor 5, College of Arts and

Sciences, effective 1 June 2015 until 31 December 2015

Asst. Prof. ANTHONY ALLAN D. VILLANUEVA, Assistant Professor 6, College of

Arts and Sciences, effective 17 April 2015 until 31 December 2015

UP Manila

Asst. Prof. ERWIN WILLIAM A. LEYVA, Assistant Professor 1, College of Nursing,

effective 1 January 2015 until 31 July 2015

Asst. Prof. VANESSA M. MANILA-MADERAL, Assistant Professor 1, College of

Nursing, effective 1 January 2015 until 31 July 2015

Assoc. Prof. WILFREDO B. PACHECO, Associate Professor 3, College of Medicine,

effective 11 February 2015 to 31 December 2015

UP Visayas

Asst. Prof. NAOMI P. CARNAJE, Assistant Professor 6, School of Technology,

effective 1 June 2014 until 30 July 2014

Asst. Prof. ROSABELLA B. MONTES, Assistant Professor 1, Division of Natural

Sciences and Mathematics, UPV Tacloban College, effective 1 January 2015

until 31 July 2015


E. Appointment of Faculty

Note: These proposed appointments have gone through the standard University peer review process from the

Department to the College, the Constituent Universities concerned, and the University System. In cases

where there was doubt about the process followed or about the fairness of the recommendations, the papers

were returned to the unit concerned for review and recommendation.

1. Transfer to Permanent Status

UP Diliman

Assoc. Prof. MA. NERISSA M. ABARA, Associate Professor 4, College of Science,

effective 29 April 2015

Assoc. Prof. MARY DONABELLE L. BALELA, Associate Professor 1, College of

Engineering, effective 29 April 2015

Asst. Prof. RINLEE BUTCH M. CERVERA, Assistant Professor 7, College of


Assoc. Prof. MARRICK C. NERI, Associate Professor 3, College of Science,


Asst. Prof. ANGELITO S. NUNAG, Assistant Professor 5, UP Diliman Extension

Program in Pampanga, effective 29 April 2015


33 | Page

Asst. Prof. JOSE M. REGUNAY, Assistant Professor 3, School of Urban and

Regional Planning, effective 29 April 2015

Asst. Prof. MILI-ANN M. TAMAYAO, Assistant Professor 2, College of


Asst. Prof. MARIE AUBREY J. VILLACERAN, Assistant Professor 2, College of

Arts and Letters, effective 29 April 2015

UP Los Baños

Asst. Prof. RUFO GIL Z. ALBOR, Assistant Professor 1, College of Human Ecology,


Asst. Prof. ANA LORRAINE D. DELA VEGA, Assistant Professor 1, College of

Human Ecology, effective 29 April 2015

Asst. Prof. SHERRY B. MARASIGAN, Assistant Professor 2, College of

Agriculture, effective 29 April 2015

Asst. Prof. MARIE FAYE R. NGUYEN-ORCA, Assistant Professor 1, College of

Human Ecology, effective 29 April 2015

Asst. Prof. JOSEFA ANGELIE D. REVILLA, Assistant Professor 2, College of

Engineering and Agro-Industrial Technology, effective 29 April 2015

Asst. Prof. PAUL MICHAEL O. TARNATE, Assistant Professor 2, College of

Engineering and Agro-Industrial Technology, effective 29 April 2015

UP Manila

Asst. Prof. PAUL MICHAEL R. HERNANDEZ, Assistant Professor 3, College of

Public Health, effective 29 April 2015

Assoc. Prof. MA. SOCORRO E. IGNACIO, Associate Professor 2, College of Public

Health, effective 29 April 2015

Asst. Prof. VANESSA M. MANILA-MADERAL, Assistant Professor 1, College of

Nursing, effective 29 April 2015

Asst. Prof. ALLAN JOSEPH F. MESINA, Assistant Professor 1, College of Arts and

Sciences, effective 29 April 2015

UP Visayas

Assoc. Prof. DANILO O. ORTILLO, Associate Professor 2, College of Arts and

Sciences, effective 29 April 2015

UP Open University

Asst. Prof. FINAFLOR F. TAYLAN, Assistant Professor 3, Faculty of Management

and Development Studies, effective 29 April 2015

UP Mindanao

Asst. Prof. JON MARX P. SARMIENTO, Assistant Professor 3, School of

Management, effective 29 April 2015


34 | Page

UP Baguio

Asst. Prof. JUNLEY L. LAZAGA, Assistant Professor 4, College of Arts and

Communication, effective 29 April 2015

UP Cebu

Asst. Prof. EUKENE O. BENSIG, Assistant Professor 4, Sciences Cluster, effective

29 April 2015

Asst. Prof. BRISNEVE EDULLANTES, Assistant Professor 5, Sciences Cluster,


Asst. Prof. FLEURDELIZ F. MAGLANGIT, Assistant Professor 5, Sciences Cluster,


2. Extension of Appointment Beyond Compulsory Retirement Age of 65

UP Diliman

Prof. ZUBAIDA U. BASIAO, Professor 4, College of Science, effective 1 June 2015

until 31 December 2015

Asst. Prof. INES A. DE GUZMAN, Assistant Professor 7, College of Home

Economics, effective 27 April 2015 until 31 July 2015

UP Manila

Asst. Prof. DOROTEO C. ABAYA, JR., Assistant Professor 5, College of Arts and

Sciences, effective 25 December 2014 until 31 July 2015

Asst. Prof. JULIA ELISA D.C. PUERTOLLANO, Assistant Professor 7, School of

Health Sciences, Baler Extension Campus, effective 5 February 2015 until

31 July 2015


NOTE: The Board gave an omnibus approval for ADMINISTRATIVE MATTERS from Item A-D, including sub-items.


35 | Page

The Board CONFIRMED the following:

A. Proposal to Name the School of Urban and Regional Planning (SURP) Research

Projects Room as the “Federico B. Silao Room”

Justification:

Prof. Federico Silao is acknowledged to have laid the legal and institutional

framework for the creation of the Institute of Planning (IP), now the School of Urban

and Regional Planning (SURP). This, in full support and assistance of the first Dean of

the IP, Dr. Leandro A. Viloria. Prof. Silao helped draft the bill which authorized the

UP Board of Regents to establish the Institute of Planning as the first and only

academic institution to train and produce the cadre of professional urban and regional

planners badly missing at that time. Through his persistent efforts and his extensive

network among the national and local policy makers, this bill was signed into law. This

was Republic Act 4341 which established within U.P. the first urban and regional

planning institute in the country in 1965 through the official action of the Board of

Regents.

Having helped lay the legal foundation for the present SURP, Prof. Silao also

pioneered the implementation of the national policies adopted in the law, foremost of

which is to assist the various institutions of the country at all levels to promote their

national development objectives. This, he achieved through his intensive involvement

in teaching and research and extension services in which he was engaged for several

decades.

Prof. Silao showed exemplary leadership in strengthening and expanding the

contributions of the SURP to national and local development objectives in response to

the increasing challenges in the field of urban and regional planning. His contributions

focused on improving curricular offerings, creating new fields of basic and applied

planning research and reaching more participants and beneficiaries of its outreach

program.

Prof. Silao has indeed been a major pillar of support of the SURP whose wide-

ranging contributions need to be perpetuated and remembered.

For his 38 years of fruitful service in the School, he served not only as College

Secretary, but also as Director of Training, Director of Research and Publications and

SPRING Coordinator.

MATTERS SUBMITTED FOR CONFIRMATION BY THE BOARD

ACADEMIC MATTERS


36 | Page

Agreement of Prof. F.B. Silao’s next of kin

During the tribute in honor of the late Prof. Federico B. Silao on 11 June 2014,

where all the former deans, former faculty and staff, alumni, as well as the present

faculty and staff of the School were present, Dean Mario Delos Reyes informed the

family that there is a plan that the SURP Research Projects room will be named after

Prof. Silao.

The family of the late Prof. Silao was so grateful for the plan.

B. Confirmation of the Approval of the Board of Regents (by Referendum

Conducted on 27-30 March 2015) on the Request of President Alfredo E. Pascual

for Authority to Travel to Spain from 8-12 April 2015

The President requested permission to travel on official time to Spain from 8-12

April 2015, exclusive of travel time, to join the CHED Chair Patricia Licuanan in her

meetings with heads of higher education institutions in Spain.

He requested return airfare, actual cost of hotel accommodation, pre-travel

allowance, the actual cost of unsponsored meals, and allowance intended for

incidentals, all to be taken from the UP International Linkages Fund, plus salary during

the period. He also requested permission to use official passport and be exempted from

payment of travel tax.

The Board APPROVED the request through a referendum conducted on 27-30

March 2015.

C. Confirmation of the Collective Negotiations Agreement (CNA) with All UP

Workers Union (AUPWU), effective 27 April 2015 to 26 April 2020

Justification: CNA Article XXI, Section 1

EFFECTIVITY UPON SIGNING AND RATIFICATION. The agreement shall

become effective immediately after its signing and ratification by a majority of the

employees in the Collective Negotiating Unit and upon confirmation by the Board of

Regents. This agreement shall remain in force and effect for a period of five (5) years.

D. Contract of Lease between the University of the Philippines and the ASEAN

Centre for Biodiversity (ACB) for a 4,000-sqm property at UP Los Baños

The UP Board of Regents, at its 1306th meeting held on 3 March 2015, approved

the Contract of Lease. At the said Board meeting, clarification was further made before

the Board that the leased area subject of the Contract is not within the Makiling Forest

Reserve. Giving this qualifying information, the Contract of Lease was revised to

incorporate more accurate reference to the location (address) of the leased premises as

follows:


37 | Page

From: “[parcel of land/property located at] the Mt. Makiling Forest Reserve,

University of the Philippines (UP) Los Baños”

To: “[parcel of land/property located at Domingo M. Lantican Avenue,

University of the Philippines (UP) Los Baños”

E. Agreements/Contracts

Note: These agreements have gone through the standard University processes from the Constituent

Universities (CU’s) concerned and the University System. In cases where there were irregularities

in the processes, the documents were returned for review of or to exact compliance by the

concerned.

UNIT TITLE PROJECT / AMOUNT /

DURATION

UP

System

1 Contract of Lease (Renewal)

between the University of the

Philippines System and the

Philippine and the Philippine

Institute of Volcanology and

Seismology (PHIVOLCS)

Leased Premises: A parcel of land

and improvements consisting

of (10,000) square meters

more or less of land, the NCC

building with net leasable area

of approximately 6,840.98

square meters, and other

improvements, situated at

Carlos P. Garcia Ave.,

Diliman, Q.C.

Lease Period/ Renewal: Five (5)

years, from 4 October 2014 to

03 October 2019

Rental Amount: P42,000,000.00

2 Memorandum of Agreement for

the Procurement of I.T. Services

for the Design and Development

of EMB-DENR’s Online

Permitting and Monitoring System

(Online PMS) Project between the

University of the Philippines and

the Environmental Management

Bureau of the Department of

Environment and Natural

Resources (EMB-DENR)

Project: Design and Development

of EMB-DENR’s Online

Permitting and Monitoring

System (Online PMS)

Amount: P4,680,100.00 from

EMB-DENR

Implementing Unit: UP

Information Technology

Center (UP ITDC)

Duration: Shall take effect after

both parties sign the

agreement and shall continue

until all deliverables have

been delivered and accepted


38 | Page

UP

System

3 Memorandum of Agreement


Philippines and the Commission

on Higher Education (CHED)

Project: Online subscription to

international full text

journals/databases for one

year (Science Direct and

Scopus)

Amount: US$ 226,678.00 from

CHED

Beneficiary Unit: U.P. Diliman

University Library

Duration: Shall take effect upon

signing by both parties for the

project implementation for the

Academic Year 2014-2015

UP

Diliman



Philippines Diliman and the

Department of Environment and

Natural Resources - Biodiversity

Management Bureau (DENR-

BMB)

Project: Wildlife Forensics and

DNA Barcoding of Native

Flora and Fauna of the

Philippines


DENR-BMB

Implementing Unit: Institute of

Biology (IB)

Duration: Five (5) years




Philippine Council for Industry,

Energy and Emerging Technology

Research and Development

(PCIEERD)

Project: Building Back Better:

The Science and Technology

of Designing and Planning

Disaster-Resilient

Communities, Sites and

Buildings, which contains 3

Projects:

Project 1. Planning Guidelines

for Post-Disaster Response

and Rehabilitation of

Communities and Localities

via Supply Chain and

Delivery Management, and

Risk-Sensitive Environmental

Planning – P4,312,102.00

Project 2. The Architecture of

Filipino Resilience: The

Adaptation of Traditional

Wisdom from Selected


39 | Page

UP

Diliman

Philippine Vernacular

Architecture into Modern

Building Systems –

P5,167,356.00

Project 3. Structural System

and Construction

Methodologies Resilient to

Earthquake and Strong Winds

– P4,368,034.00

Implementing Unit: College of

Architecture

Amount: P13,847,492.00

(financial support from

PCIEERD)


signing of the parties



Philippines Diliman, the Climate

Change Commission – Climate

Change Office (CCC-CCO), and

the Philippine Atmospheric

Geophysical & Astronomical

Services Administration

(PAGASA)

Project: Enabling Regions 10 and

11 to Cope with Climate

Change or Project Twin

Phoenix”


CCC-CCO

Implementing Unit: UP Training

Center For Applied Geodesy

and Photogrammetry (UP-

TCAGP)

Duration: Effective and

enforceable upon signing by

all parties and shall be

implemented for a period of

nine (9) months commencing

July or starting from the initial

release of funds to the

University


among the University of the


Philippine Carabao Center (PCC)

Project: Policy Analysis

Supportive to Carabao-Based

Enterprise Development, with

four research sub-projects:

1. A Review on the Effects of

the Lifting of the Carabao

Slaughter Ban


40 | Page

UP

Diliman

2. Social and Philosophical

Underpinnings of Animal

Entrustment in Carabao-Based

Enterprise Development in the

Philippines

3. Competitive Market Analysis

of Carabao-Based Products

4. One-Stop-Dairy Shop: A

Feasibility Study

Implementing Unit: UPD

Extension Program in

Pampanga (UPDEPP)

Amount: P6,000,000.00 (PCC

shall provide funding)

Duration: Shall be from

November 2014 until April

2016

5 Amendment to the Project

Contract between the University of

the Philippines Diliman the Japan

International Cooperation Agency

(JICA) Project Office for ASEAN

University Network / Southeast

Asia Engineering Education

Development Network

(AUN/SEED-Net)

The Contract No. UP G1401a

is hereby amended to UP G1401b

due to the additional cost estimate

for 2011 and cost adjustment for

2012 and 2014 as listed in Annex

2, and corrections in Annex I-1,

Annex 2 and Annex 3

Project: Graduate Study Program

for Master’s Degree/Doctoral

Degree (AUN/SEED-Net

Project No. UP G1401b)


Engineering

Amount: P5,394,205.00

6 Memorandum of Understanding



Embassy of France in Manila

(French Embassy)

Project: Academic Cooperation in

the following forms:

1. Participation in education,

training, meetings and

seminars upon invitation of

the Institution organizing the

activity

2. Exchange of expertise and

information in teaching

programs as well as in late


41 | Page

UP

Diliman

breaking developments in

methods and techniques of

language pedagogy;

3. Assistance in development of

new areas of activities and

the corresponding manpower

for the benefit of the

institutions;

4. Joint efforts in carrying out a

program of publishing

studies, research, creative

work, and translations to

further push each other’s

campaign for academic

enrichment;

5. Exchange of available

publications, research, and

scholarly papers; and

6. Access to both institutions’

research facilities as may be

needed to fulfill the spirit and

intent of the foregoing

purposes.


Arts and Letters (CAL)

Duration: Five (5) years



Philippines and the Philippine

Batteries, Inc. (PBI)

Project: Research and

Development Partnership on

the following

1. Collaborative studies and R&D

projects between UPD and BPI

2. Sharing of R& D Capacity of

UPD and BPI

3. Inter - institutional training

/internship of UPD faculty and

students and PBI Employees

4. Preferential participation of

PBI in UPD activities

5. Endowments and scholarships

for UPD

6. Other activities as mutually

agreed upon (e.g. old battery

collection drive)


Engineering

Duration: Three (3) years


42 | Page

UP

Diliman







(PCIEERD)

Project: SVPCF 02. Prototyping

of a Diesel-Electric Parallel-

Series Hybrid Vehicle for

Public Transportation

Amount: P19,033,970.20

Duration: Shall take upon the

signing of the parties

Implementing unit: College of

Engineering



Philippines Diliman, the Florida-

Lubao Organic Farmers

Association, the Department of

Trade and Industry- Pampanga,

and the Department of

Agriculture-RFO III

Project: Conduct of PRO-FIT

Certification Programme in

Good Manufacturing

Practices - Pampanga

(CPGMP- Pampanga)

Amount: P70,000.00

Duration: Shall be effective upon

the signature of the parties

Implementing unit: UP Institute

of Small Scale Industries



Philippines Diliman and the Board

of Investments (BOI)

Project: Project Plan Preparation

Course

Amount: BOI shall pay U.P. the

amount of P200,000.00

Duration: 3-7 November 2014

Implementing unit: UP Institute

of Small Scale Industries

11 Supplemental Agreement on the

MOA for Projects 1,5,6,7 and 8 of

the Coral Reef Visualization and

Assessment (CORVA) Program



Department of Environment and

Natural Resources – Biodiversity

Management Bureau (DENR-

BMB)

Project: Project 9: Remote

Sensing of Coastal Habitats

and Stressors

Amount: P12,219,945.00 (from

DENR-BMB)


signing of authorized

representatives of DENR-

BMB and UP Diliman

beginning December 2014 to

July 2015


43 | Page

UP

Diliman

Implementing unit: Marine

Science Institute (MSI)

12 Contract of Award among the

University of the Philippines

Diliman through the College of

Engineering, University of the

Philippines Los Baños through the

College of Engineering and Agro-

Industrial Technology, the

Department of Science and

Technology (DOST), the




(PCIEERD), the Mariano Marcos

State University and Dr. Sergio C.

Capareda (Awardee)

Project: Balik Scientist Program

Duration: Shall take effect on 21

June 2014 and shall remain

in force for a period of one

(1) year


Engineering / College of

Engineering and Agro-

Industrial Technology

(CEAT)

UP

Open University

1 Memorandum of Agreement on

Faculty and Staff Exchange

Program between the University of

the Philippines Open University

and Universitas Jember

Project: Faculty and Staff

Exchange Program

Duration: This agreement is

subject to review at the end

of the first year and shall be

effective for five years from

AY 2015-2016 to AY 2019-

2020



Philippines Open University and

the Universitas Jember

Project: Academic Cooperation

on the following activities:

a. Joint academic activities

including research and

training;

b. Faculty and Staff Exchange

Program;

c. Student Exchange Program (if

applicable);

d. Consultancy and other

technical services; and

e. Resource and information

sharing

Duration: Shall be effective on

and after the date of its signing

by the respective authorized

signatories of both universities

and shall remain in force until

terminated by either party


44 | Page

UP

Open University




the Kansas City Community

Release Center

Project: Cooperation on the

following activities:

a. Provide social work field

education placements at the

Kansas City Community

Release Center for post-

graduate students from the

social work program of

UPOU

b. Enhance the clinical social

work practice, community

organizing, social

administration, project

management, policy

development, strategic

management, service

delivery, research, advocacy,

and resource development

capacities of Kansas City

Community Release Center

whichever is necessary upon

agreement of the parties; and

c. Contribute to social

development in the

Philippines and other parts of

the world in general and the

development of the social

work profession in particular

Duration: 25 August 2014 to 31

May 2015

Implementing unit: Faculty of

Management and

Development Studies



Philippines Open University, the

National Anti-Poverty

Commission (NAPC) and the

National Youth Commission

(NYC)

Project: Cooperation in the

following areas:

a. Joint development and

implementation of e-

Learning courses on Disaster

Risk Reduction

Management;

b. Hosting of selected e-

Courses at UPOU server;

c. Inclusion of selected courses

in the Government Internship

Program (GIP) of NYC; and


45 | Page

UP

Open University

d. Resource and information

sharing.

Duration: Shall be effective on

and after the date of its

signing by the respective

authorized signatories of both

universities and shall remain

in force until terminated by

either party)




Hospicio De San Jose


following activities;

a. Student placement and

exchanges;

b. FIC visits

c. Conduct of midterm and

final evaluation; and

d. Collaborative social work

education and training

Duration: Shall commence on 1

September 2014 to 31

December 2015

Implementing unit: Faculty of

Management and

Development Studies




the Municipal Government of San

Agustin, Romblon


following activities;

a. Student placement and

exchanges;

b. FIC visits

c. Conduct of supervision

and midterm and final

evaluation; and

d. Collaborative social work

education and training

Duration: Shall commence on 25

August 2014 to 31 May

2015

UP Mindanao



Philippines Mindanao and the

Department of Agriculture-

Project: Mindanao Cattle

Development Research and

Experimental Project


46 | Page

UP Mindanao

Regional Field Office XI (DA-

RFO XI)

Amount: P1,342,000.00 (from

DA-RFO XI)

Duration: Shall commence upon

the confirmation of the UP

Board of Regents (BOR)

2 Academic Research Agreement


Philippines Mindanao and the

Hedcor Sibulan, Inc. (HEDCOR)

Project: Wildlife Inventory and

Biodiversity Assessment

Project at the Impact Areas

within the Mt. Apo Natural

Park of Sibulan

Hydroelectric Powerplant

Amount: P1,300,000 (from

HEDCOR)

Duration: One (1) year until

December 2015


Science and Mathematics

The Board NOTED the following:

A. Appointment of Hon. GEORGINA REYES ENCANTO as member of the Board of

Regents for a term expiring on 30 September 2016, vice Reynato S. Puno

B. Update on the Case of Saint Mary Crusade to Alleviate Poverty of Brethren

Foundation, Inc. vs. Hon. Teodoro T. Riel, et al. and the University of the

Philippines (GR. No. 176508)

On 5 March 2015, the Office of the Vice President for Legal Affairs (OVPLA)

received a copy of the Decision of the Supreme Court in the referred case. The Supreme

Court decided in favor of respondents and the University of the Philippines and ordered

the dismissal of the case.

MATTERS SUBMITTED FOR INFORMATION OF THE BOARD

NOTE: The Board gave an omnibus confirmation for Items A-E,

including all its sub-sections and sub-items.


47 | Page

This case was initially filed as a petition for judicial reconstitution of title over a

parcel of land that overlaps with the title of the UP Diliman property. Thus, UP

intervened in this case by filing opposition to the petition on the ground that the petition

violates the indefeasibility of UP’s title over its Diliman property.

In dismissing the petition, the Supreme Court reaffirmed its ruling in earlier

cases holding the validity of the title of UP over the UP Diliman property as against

adverse claimants.

C. Delegated Authority to the President subject to INFORMATION of the Board

1. Proposed UP Diliman Extension Program in Pampanga (UPDEPP) Academic

Calendar for AY 2015-2016

The proposed academic calendar for AY 2015-2016 was approved by the UP

Diliman Executive Committee in its 229th meeting held on 9 March 2015. The

President approved the academic calendar on 24 April 2015

2. Proposed UP Visayas Academic Calendar for AY 2015-2016


Visayas Executive Committee in its 88th and 89th meetings held on 23 September

2015 and 13 March 2015. The President approved the academic calendar on 24

April 2015

3. Proposed UP Mindanao Academic Calendar for Academic Year 2015-2016


Mindanao Executive Committee in its 2 March 2015 meeting. The President

approved the academic calendar on 23 March 2015.

4. Proposed UP Open University Academic Calendar for AY 2015-2016

The proposed academic calendar for AY 2015-2016 was approved by the

President on 24 April 2015.

5. Proposed UP Baguio Academic Calendar for Academic Year 2015-2016


Baguio Executive Staff in its 2 March 2015 meeting. The President approved the

academic calendar on 18 March 2015.


48 | Page

6. Proposed UP Cebu Academic Calendar for Academic Year 2015-2016

The Proposed academic calendar for AY 2015-2016 was approved by the UP

Cebu College Council in its 18 March 2015 meeting. The OIC of the Office of the

President approved the academic calendar on 10 April 2015.

7. Request of the Faculty Council of the School of Health Sciences (SHS), UP

Manila, to Change the schedule of the 36th Palo Commencement Exercises from

30 June 2015 to 6 July 2015

The original date of SHS Palo Commencement Exercises happened to be the

Fiesta of Tacloban City.

8. Request of UP Visayas for the Inclusion of the Deadline for Filing Application

for Admission and Change in the Dates of some Activities for Specific

Programs in the Approved Academic Calendar for AY 2014-2015, as follows:

Activity/Degree Program Original Schedule

Proposed

Schedule

Trimestral Calendar

Deadline for Filing Application for Admission for AY 2015-2016

Master of Management

Roxas Extension (No Schedule) May 15, 2015 (Fri)

Master of Education May 8, 2015 (Fri) May 15, 2015 (Fri)

Master of Marine Affairs May 29, 2015 (Fri) August 3, 2015

(Mon)

Date of Graduate Management Admission Test (GMAT)/Entrance

Examination for AY 2015-2016


Iloilo Campus May 23, 2015 (Sat) May 30, 2015

(Sat)

Roxas Extension (No Schedule) June 6, 2015 (Sat)

Master of Education May 23, 2015 (Sat) May 30, 2015

(Sat)

Original Schedule

Proposed

Schedule

Deadline for Filing Application for 2nd Trimester, AY 2014-2016


Iloilo Campus Feb. 21 & 23, 2015

(Sat & Mon)

April 11 & 13,

2015 (Sat & Mon)

Master of Education Feb. 21 & 23, 2015

(Sat & Mon)

April 11 & 13,

2015 (Sat & Mon)

Master of Marine Affairs Feb. 21 & 23, 2015

(Sat & Mon)

October 27 & 28,

2015 (Tues &

Wed)


49 | Page

Semestral Calendar

Deadline for Filing Application for admission, AY 2015-2016


Tacloban Campus May 15, 2015 (Fri) May 27, 2015

(Wed)

Master of Science in Biology May 15, 2015 (Fri) May 15, 2015 (Fri)

PhD in Fisheries, MS in Fisheries

and MS in Ocean Sciences

May 15, 2015 (Fri) May 15, 2015 (Fri)

Date of Graduate Management Admission Test (GMAT)/Entrance

Examination for AY 2015-2016


Tacloban Campus May 16, 2015 (Sat) May 30, 2015

(Sat)

Diploma in Urban and Regional

Planning

May 23, 2015 (Sat) May 30, 2015

(Sat)

9. Reiteration of the Proposed Master of Management Academic Calendar for

2014-2015, UP Diliman Extension Program in Pampanga (UPDEPP)

The proposed Master of Management Academic Calendar AY 2014-2015 was

approved by the UP Diliman Executive Committee in its 10 March 2014 meeting.

The Office of the University Registrar failed to transmit the academic calendar,

through the Office of the Chancellor, after the EC approval. The OUR sincerely

apologized for the said lapse.

To ensure that this will not happen again, the OUR has put in place a

mechanism whereby a database of all EC-approved matter is made, checked, and

updated every EC meeting.

AY 2014 – 15

1st

TRIMESTER

2nd

TRIMESTER

3rd

TRIMESTER

Registration May 3 Aug 30 Jan 3

Start of Classes May 10 Sep 6 Jan 10

Late Registration* May 17 Sep 13 Jan 17

Leave of Absence Approval* June 21 Oct 18 Feb 21

Dropping of Subject* June 21 Oct 18 Feb 21

Application for Graduation* June 28 Oct 25 Feb 28

Course/Faculty Evaluation July 12 Nov 15 Mar 14

UPCAT Break Aug 2 - -

Holy Week Holidays - - April 4

End of Classes Aug 9 Dec 6 April 11

Final Examinations Aug 16 Dec 13 April 18

Grade Submission* Aug 23 Dec 20 April 25


50 | Page

Comprehensive Examination Registration * July 12, 2014; January 17,

2015

Comprehensive Examination July 19 & 26, 2014; Jan. 24 &

31, 2015

University Commencement Exercises April 26, 2015

AY 2015 – 16

Start of Distribution of Application Forms January 3, 2015

Admission Test** February 7, 2015

__________ * Deadline

** Tentative February 7, 2015

10. End-Term Report of Faculty Regent Lourdes E. Abadingo (2013-2014)

Hardcopy of the Midterm report was distributed to the Regents on 16 April 2015.

11. Contracts/Agreements

(Delegated Authority to the President subject to information of the Board [cost not exceeding P75

Million Pesos, 1286th BOR Meeting, 28 February 2013])

Note: These agreements have gone through the standard University processes from the

Constituent Universities (CUs) concerned and the University System. In cases where there

were irregularities in the processes, the documents were returned for review of or to exact

compliance by the concerned.

CU Title of Parties to the Contract/s PROJECT / AMOUNT /

DURATION

UP

System

1 Notice of Award Granted to Group

Perspective Incorporated

BAC Resolution No. 2015-

006 dated 2 March 2015

Project: Procurement of One (1)

Lot Furniture for 3rd Floor UP

Quezon Hall Offices, UP

Diliman Campus, Quezon

City

Amount: P3,072,231.47

UP

Diliman

1 Construction Agreement between

the University of the Philippines

Diliman and Paul G. Marquez, doing

business under the name and style of

PGM Construction & Plumbing

Services

Project: Proposed Construction

of Generator House and

Miscellaneous Works at the

Marine Science Institute

(MSI)

Amount: P509,347.76

Duration: Sixty (60) calendar

days


51 | Page

UP

Diliman



Diliman and Emerson Y. Maulit,

doing business under the name and

style of Reygem Builders

Project: Proposed Algal Culture

Expansion and Improvement

at Bolinao Marine Laboratory,

UP Marine Science Institute

(MSI) Bolinao, Pangasinan

Amount: P762,640.77

Duration: Ninety (90) calendar

days



Diliman and Paul G. Marquez,


style of PGM Construction and

Plumbing Services

Project: Proposed Waterline Re-

piping of the Institute of

Small Scale Industries (ISSI)

Building, UP Diliman

Amount: P520,859.11

Duration: 90 calendar days



Diliman and Paul G. Marquez,


style of PGM Construction and

Plumbing Services

Project: Proposed Reinforced

Concrete Counter with

Stainless Steel Sinks and

Plumbing Works at UP

Integrated School (UPIS), UP

Diliman

Amount: P335,825.38




Diliman and Jesus A. Asuncion,


style of Jesus Asuncion Builder

Project: Proposed Renovation,

Waterproofing and

Miscellaneous Works at the

Marine Science Institute

(MSI), UP Diliman

Amount: P6,724,162.83

Duration: One Hundred twenty

(120) calendar days



Diliman Emerson Y. Maulit, doing

business under the name and style of

Reygem Builders

Project: Proposed Food

Innovation Facility at the

College of Home Economics

Amount: P3,682,670.82

Duration: One hundred twenty

(120) calendar days


52 | Page

UP

Diliman



Diliman and Jesus A. Asuncion,


style of Jesus Asuncion Builder

Project: Proposed Renovation of

Plaridel Hall Frontage, Re-

painting and Waterproofing

works at the Plaridel Hall,

College of Mass

Communications

Amount: P2,398,026.57


8 Supplemental Contract for

Janitorial Services (North Sector)


Philippines Diliman and Mr.

Edmundo C. Montañes, doing

business under the name and style

of PHILCARE Manpower Services

Services: Additional Janitorial

Services

School of Economics : Six (6)

Vinzon’s Hall : Three (3)

Cesar Virata School of Business

: Seven (7)

Amount: The same rates as

provided for in Article I

(General Terms and

Conditions) of the Principal

Contract

Duration: 1 June 2014 to 31

August 2014

9 Deed of Donation and Acceptance


Philippines Diliman and the Japan

International Cooperation Agency

(JICA)

Donation: Various Equipments

Amount: P42,404,748.00

10 Deed of Donation between the


Diliman and Micrologic Systems,

Inc.

Project: Establishment of the

Hilary De Leon Professorial

Chair in Electronics

Engineering

Amount: P120,000.00 per year

for five (5) years

Duration: Academic Year 2014-

2015 and committed to donate

same amount every year for

five years



Diliman (Donee) through the UP

Engineering Research and

Development Foundation, Inc.

Project: Establishment of the

Pedro G. Dumol Professorial

Chair in Development

Engineering at the College of

Engineering


53 | Page

(UPERDFI) and Mark A. Dumol

(Donor)

Amount: P120,000.00 per year

for five (5) years

Effectivity: Academic Year

2014-2015 and committed to

donate same amount every

year for five years

UP

Visayas



(Donee) through the UP

Foundation, Inc. and the UPAA

Washington D.C., Maryland and

Virginia (UPAA DCMDVA)

Project: Establishment and

Awarding of the UPAA

DCMDVA Faculty Grant

Amount: USD 18,000

UP

Open

University

1 Service Maintenance Agreement



Pinnacle Sphere Enterprises

Project: Preventive maintenance

of Eighty nine (89) air-

conditioning units

Amount: P195,000.00

Duration: 1 February 2015 until

31 January 2016

A. Recommendation of the Office of the Vice President for Legal Affairs (OVPLA) on

the Appeal of Mr. Conrado G. San Pedro, Jr., Regarding His Non-Regularization,

for Consideration of the Board of Regents


1. According to VP Uy, the Office of Admissions (OA) decided that Mr. Conrado San

Pedro’s appointment will not be regularized based on OA’s own determination. In

his appeal, Mr. San Pedro contended that there was a defect in the Notice which was

sent to him after the last day of his probationary period. The Civil Service Rule states

that an employee can still be served the Notice within a period of 10 days after the

expiry of the last day of probationary employment.

2. In so far as the procedure is concerned, the serving of the Notice is still within the

period allowed under the Civil Service rules. The substance of the decision not to

regularize Mr. San Pedro was left to the OA’s management to decide. But another

OTHER MATTERS

NOTE: The Board gave an omnibus notation for Items A, B, C.1-C.10,

and C.11, including all its sub-items.


54 | Page

issue that the Board should resolve is whether the matter of probationary

employment should always go to the Board for decision.

3. Based on the documents given to Staff Regent Ramirez, Mr. San Pedro was given a

termination notice after his 6-month probationary period. However, in the

appointment papers given to him and signed on 12 November 2013, there is a clause

saying: “It is understood that the first six months of service will be probationary in

nature, however, if no notice of termination or unsatisfactory conduct or want of

capacity is given by the appointing authority to the employee before the expiration of

the 6-month probationary period, the appointment automatically becomes

permanent”.

4. If there is a specific rule under the Civil Service Law about the 10-day grace period,

then why the above clause would be placed in the appointment paper.

5. Based on the documents, Mr. San Pedro was terminated because there were

questions about his performance. Staff Regent Ramirez wanted to know if he was

informed in writing about his being remiss in his duty and if the complaints against

him were documented during his probationary period. She also wanted to know if

there are documents showing that Mr. San Pedro has signed his performance targets

with his supervisors.

6. Staff Regent Ramirez was wary because there were already two similar cases in the

past and she wanted to be sure that the current case was handled properly. Chair

Licuanan asked the assurance of the President and the Vice Presidents that proper

procedures were followed.

7. VP Amante assured the Chair that the appeal was handled properly. The case should

not have been brought to the Board because it should normally go directly to the

Civil Service Commission. There are many employees who go through probation and

the Board would be overwhelmed if all those with appeals would go to the Board.

8. VP Uy assured the Board that the facts show that Mr. San Pedro was duly heard and

that the notice of termination and other documents were sent to him within the

allowable period.

9. VP Uy added that it would be good for the Board to give the signal to the office

heads in the UP System and the CUs that they should handle probationary

employment issues, unless there is a major due process violation. Based on the

records, due process via Personnel Committee of the UP System was observed and

the opportunity to be heard was given.

10. Although the clause is found in the appointment contract, the law must also be read.

Section 11 of the Civil Service Resolution–05-001 says that “the permanent status of

the new appointees shall continue after the completion of the probationary period”,

which is the default clause. However, the issue was in the following provision stating

“Provided that, no notice of termination of service is issued by the appointing

authority during the probationary period, or within 10 days after its completion due

to unsatisfactory conduct or want of capacity.”


55 | Page

11. Regent Cong. Romulo inquired about the action sought from the Board. VP Amante

said that, because it is an appeal to the Board, a formal action is needed like

dismissal for lack of merit, as recommended by the Office of the Vice President for

Legal Affairs.

12. Chair Licuanan asked whether the Board should entertain appeals of this nature or if

they should go directly to the Civil Service Commission.

13. Student Regent Macuha supported the idea of referring the matter back to the Civil

Service Commission and say that the Board refused to act on it. It would be unfair

for the Board to decide on the appeal without full information on the legal

implications of the case.

14. Regent Cong. Romulo suggested that the matter be referred back, first, to the

OVPLA in order to have some basis before referring it to the CSC.

15. Chair Licuanan emphasized that the Board was assured by the Vice Presidents for

Legal Affairs and Administration that the proper procedures were followed in

handling the case of Mr. San Pedro.

16. Regent Cong. Romulo pointed out that due process is two kinds:: procedural or

substantive. He asked if the Board should discuss the substantive part.

17. Chair Licuanan asked the Board whether or not to accept the appeal and discuss both

the substantive and procedural parts.

18. Student Regent Macuha said that whether the Board deny or accept the

recommendation of the Office of the Vice President for Legal Affairs (OVPLA),

there may be legal implications. To avoid being subjected to a court case, the Board

may not take action on the appeal and instead, refer it to the right body which has

proper jurisdiction, like the OVPLA or the Civil Service Commission.

19. Faculty Regent Padilla asked for the reason why the appeal is being referred back to

the OVPLA when it has already endorsed its recommendation to the Board. In that

case, Student Regent Macuha said that the Board may decide not to act on the

appeal.

20. Chair Licuanan recalled a similar case wherein former Regent Chief Justice Puno

said that the Board can choose not to accept appeals unless there are new matters for

information. The Board agreed, as a matter of principle or policy, that if it is the

same case with no new matters to consider, then the Board will not take it up and

instead the case should just be handled by the System or CU management.

21. President Pascual sought clarification on the specific Board action on the appeal. VP

Uy recommended the action “denied for lack of merit”.

22. Regent Cong. Romulo suggested that the action be: “denied because no new matters

were brought up” or “denied for lack of jurisdiction because no new matters were

brought up”, instead of, “lack of merit” because that would essentially mean that the


56 | Page

Board acted on the matter. However, Chair Licuanan said that the Board has

jurisdiction over everything.

23. VP Uy suggested that the Board can just say DENIED and the Board agreed to this.

24. Having been in the academic community for a long time, Regent Encanto knew

about the tendency of the UP personnel to keep on appealing and bringing their

concerns up to the higher bodies of the University. She believed that the appeal

should not be acted upon favorably based on the reports of Mr. San Pedro’s

supervisors and his performance of his tasks.

25. Chair Licuanan said that the Secretariat will inform Mr. San Pedro about the decision

of the Board.

26. Student Regent Macuha sought clarification on whether decisions from the Student

Disciplinary Tribunal may be appealed to the Board. President Pascual confirmed

and said that there is a provision that the Board has the last say on students.


B. Request of President Alfredo E. Pascual for Authority to Travel to Singapore from

28-31 July 2015 to Attend the 4th ASEAN-China Rectors’ Conference, the 7th AUN

Rectors’ Meeting, and the 31st AUN Board of Trustees (AUN-BOT) Meeting

The President requests permission to travel on official time to Singapore from 28-

31 July 2015, exclusive of travel time to attend the 4th ASEAN-China Rectors’

Conference, the 7th AUN Rectors’ Meeting, and the 31st AUN Board of Trustees (AUN-

BOT) Meeting.

The Organizers will provide 3-nights hotel accommodation. From UP, the

President would like to request return airfare, pre-travel allowance, cost of unsponsored

meals and allowance intended for incidentals, all to be taken from UP International

Linkages Fund.

The President also requests permission to use official passport and be exempted

from payment of travel tax.


C. Proposal for the Removal of Trees Within the Project Site of the UP Football Field

and Track Oval

In connection with the University of the Philippines’ planned construction of a new

Football Field and Track Oval inside the UP Diliman, the Office of the Design and

Planning Initiatives (ODPI) is requesting for Board approval to remove existing trees

within the project site at the present Track Oval along Ylanan Street that will be affected

by construction works.

All effected trees shall either be replaced with native tree samplings, per the tree

ratio as prescribed by the DENR, or shall be balled out and relocated to an appropriate


57 | Page

area in UP Diliman Campus. ODPI is planning to plant replacement siblings at

designated areas along the natural waterways of UP Diliman as part of the ongoing

development of a Wildlife Habitat Corridor wherein 170 native tree samplings have

already been planted.

The species of the trees to be affected are listed below:


NOTE: The matter was taken up under Matters Arising when the Board discussed the

matter on the UP Football Field. (Please see discussion on pages 6-7).

D. Request of the National Institute of Molecular Biology and Biotechnology

(BIOTECH), UP Los Baños to Purchase One (1) Motor vehicle in the Amount of

One Million Four Hundred Thousand Pesos (P1,400,000.00) Charged to the Line

Item Budget for 2014 under the project “Production, utilization and improvement

of MYKOVAM to address organic agriculture, forest rehabilitation and plantation

establishment” with Fund Code 88H5047

The vehicle will be used for the delivery of MYKOVAM biofertilizer, and

transport of experimental materials to any point of Luzon for field trials to be

conducted by BIOTECH. Over the last ten (10) years, BIOTECH has hired vehicles to

deliver MYKOVAM to their customers. The expense for hiring vehicles is projected to

increase in the near future as its clientele is also increasing.

Moreover, to be able to establish and monitor field experiments, BIOTECH

also needs to hire vehicles, which carry equipment needed in maintenance, monitoring,

and gathering of data to sites situated outside Laguna.


Tree

no.

Species Tree

no.

Species

1 Narra 16 Gmelina

2 Narra 17 Duhat

3 Narra 18 Gmelina

4 Kamachile 19 Molave

5 Narra 20 Molave

6 Alibangbang 21 Molave

7 Ipil-ipil 22 Molave

8 Narra 23 Balete

9 Duhat 24 Balete

10 Ipil-ipil 25 Balete

11 Gmelina 26 Balete

12 Sampalok 27 Balete

13 Tibig 28 Balete

14 Kaimito 29 Balete

15 Mangga 30 Gmelina


58 | Page

E. Request of UP Manila Authority to Utilize the Amount of Seven Million Nine

Hundred Seventeen Thousand Pesos (P7,917,000.00) from the interest earnings of

UP Manila Special Endowment Fund (SEF), to Purchase Seven (7) Motor

Vehicles for various offices

The UP Manila Accountant certified that the amount has been duly allotted and

appropriated for this purpose. The vehicles will be used by various offices of UP

Manila, the details of which are presented below:

Quantity Deployment Justification

One (1) Office of the Vice

Chancellor for

Administration

(OVCA)

There are three vehicles currently assigned

to OVCA, all of which were acquired more

than 10 years ago

1) The Toyota Corolla XE (1996 Model)

Vehicle previously assigned to the

OVCPD but not being used by the VC

for Planning and Development because

of its condition, is currently in the pool

and is being used only for short distance

trips.

2) Toyota Tamaraw FX (1996 model) -

being used in delivering documents to

other government agencies and to

transport students to their PE classes

around the vicinity of UP Manila.

3) Isuzu Hi-Lander, Crosswind (2001

model) - service vehicle for the Vice

Chancellor for Administration, used to

ferry her to outside meetings, but no

longer dependable for long trips


Chancellor for

Planning

and Development

(OVCPD)

There is no vehicle assigned to the Vice

Chancellor for Planning and Development.

The Toyota Corolla XE (1996 model)

originally assigned to VCPD is no longer

roadworthy for long distance trips


Chancellor for

Research

(OVCR)

No assigned vehicle. The Vice Chancellor

for Research is currently using the vehicle of

the Institute of Human Genetics (IHG),

which maybe recalled anytime for IMG use.


Chancellor for

Academic Affairs

(OVCAA)

The current service vehicle, TOYOTA

Innova E 2007 model, is still road worthy

but may be assigned later to replace

Tamaraw FX for delivery of documents and

ferry liaison officer for official transactions

with other institutions.


59 | Page

One (1) PAHINUNGOD The current service vehicle, TOYOTA

Tamaraw FX HSUP, 1996 model handed

down by the CHDP when the other Toyota

Tamaraw FX was condemned in 2014, is

oftentimes not in good condition for long

distance trips. The office needs a vehicle to

aid Pahinungod staff, trainers and volunteers

in the delivery of volunteer service, medical

missions, and to carry heavy loads during

disaster response

Two (2) School of Health

Sciences (SHS), Palo

Campus

The two service vehicles, Mitsubishi L 200,

Strada (1999 Model) and Mitsubishi L-300

Van (1998 Model), got submerged during

the onslaught of "Yolanda"


F. On the Investment Policy Statement

Vice President for Planning and Finance Joselito Florendo presented to the Board

the Investment Policy Statement, as approved by the BOR Finance Committee.


1. The Independent Trust Committee reached a consensus on the five (5) universal banks

to be recommended to the Board for authorization of managing the funds of the

University, pursuant to Sec. 24 of the UP Charter.

2. The Investment Policy Statement was drafted by VP Florendo together with the

Investment Officer of UP and students from the Virata School of Business. They

presented the draft policy statement to President Pascual who also presented the same

to the members of the Finance Committee of the Board and the Independent Trust

Committee.

3. On the proposed asset allocation, the banks that UP will invest in should be rated

“triple A” by the Philippine Ratings Corporation. The reason for setting a large

allocation to government securities is to preserve the funds of the University and at

the same time allowing for a reasonable rate of return. VP Florendo made it clear that

there will be no investment on gambling or gaming industry stocks.

4. The five (5) universal banks recommended to the Board are: Banco de Oro (BDO),

Metrobank, Bank of the Philippine Islands (BPI), Union Bank of the Philippines, and

Security Bank. These are in addition to the existing Board approval for the University

to enter trust agreements with Landbank and the Development Bank of the Philippines

(DBP).


60 | Page

5. Regent Albarracin recommended to the Board the approval of the Investment Policy

Statement because it has been more than a year since this matter has been studied.

Even the bankers involved are enthusiastic about it.

6. There was also a discussion in the committee about whether or not investments on

mining be prohibited. However, they have not reached a final decision on this matter.

Aside from mining, Regent Albarracin suggested that the Board also decide if tobacco

investments will be excluded. Chair Licuanan said this can be an ongoing discussion

even after they have approved the proposed statement.

7. Regent Cong. Romulo asked why they will only invest in five (5) banks. President

Pascual said that it is a provision in the UP Charter and that the chosen banks are the

biggest in terms of trust operations. Investment of government securities in private

banks carries a transaction risk.

8. President Pascual clarified that the money that UP has are not idle funds. These are

already earmarked for projects lined up in the University and some are used as trust

funds to finance scholarships, professorial chairs, and other commitments of the

University.


oo0oo

NOTE: The Board gave an omnibus approval for Items B, D, and E under OTHER MATTERS.

ADMINISTRATIVE

ORDERS

MEMORANDA

BOARD OF REGENTS

Hon. PATRICIA B. LICUANAN, Chair

Chair, Commission on Higher Education

Hon. ALFREDO E. PASCUAL, Co-Chair

President, University of the Philippines

Hon. PIA S. CAYETANO Chair, Senate Committee on Education, Arts and Culture

Hon. ROMAN T. ROMULO Chair, House Committee on Higher and Technical Education

Hon. PONCIANO E. RIVERA, JR.

President, UP Alumni Association

Hon. MAGDALENO E. ALBARRACIN, JR.

Member

Hon. GIZELA M. GONZALEZ-MONTINOLA

Member

Hon. GEORGINA R. ENCANTO

Member

Hon. PHILIP IAN P. PADILLA

Faculty Regent

Hon. NEILL JOHN G. MACUHA

Student Regent

Hon. ANNA RAZEL L. RAMIREZ

Staff Regent

Prof. LILIAN A. DE LAS LLAGAS

MSc. (Trop. Med.), PhD, LLB

Secretary of the University and of the BOR

The University of the Philippines

Gazette is

Published by the

Office of the Secretary of the University

University of the Philippines Quezon Hall, UP Diliman Campus, Quezon City

UNIVERSITY OFFICIALS

UP SYSTEM

Prof. ALFREDO E. PASCUAL, MBA

Doctor of Pedagogy (honoris causa)

President

Prof. GISELA P. CONCEPCION, PhD

Vice President for Academic Affairs

Prof. JOSELITO G. FLORENDO, IMSME

Vice President for Planning and Finance

Prof. MARAGTAS SV AMANTE, PhD

Vice President for Administration

Prof. ELVIRA A. ZAMORA, DBA

Vice President for Development

Prof. J. PROSPERO E. DE VERA III, DPA

Vice President for Public Affairs

Prof. HECTOR DANNY D. UY, LLB, MNSA

Vice President for Legal Affairs

Prof. LILIAN A. DE LAS LLAGAS

MSc. (Trop. Med.), PhD, LLB

Secretary of the University and of the BOR

*******

CONSTITUENT UNIVERSITIES

PROF. MICHAEL L. TAN, PhD

Chancellor, UP Diliman

PROF. FERNANDO C. SANCHEZ, JR., PhD

Chancellor, UP Los Baños

ROF. CARMENCITA D. PADILLA, MD, MAHPS

Chancellor, UP Manila

PROF. ROMMEL A. ESPINOSA, PhD

Chancellor, UP Visayas

PROF. GRACE J. ALFONSO, PhD

Chancellor, UP Open University

PROF. SYLVIA B. CONCEPCION, PhD

Chancellor, UP Mindanao

PROF. RAYMUNDO D. ROVILLOS, PhD

Chancellor, UP Baguio

PROF. LIZA D. CORRO, LLB

Dean, UP Cebu

OFFICE OF THE SECRETARY OF THE UNIVERSITY AND OF THE BOARD OF REGENTS

Lilian A. De Las Llagas

MSc. (Trop. Med.), PhD, LLB Secretary of the University and of the Board of Regents

(Professor of Public Health, UP Manila)

Virginia R. Ocampo MSc., PhD

Assistant Secretary of the University (Professor of Entomology, College of Agriculture, UPLB)

S T A F F

Ms. Carla V. Noroña Executive Assistant III

Ms. Rosalinda G. Navaja

Board Secretary III

Ms. Mary A. Espejo Administrative Officer V

Ms. Anna Marie R. Demeterio

Administrative Officer V

Ms. Jovita P. Fucio Board Secretary II

Ms. Karisha Anne E. Cruz

Researcher

Ms. Candelaria A. Bachini Senior Administrative Assistant I

Ms. Zenaida A. Ballarta

Senior Administrative Assistant 1

Ms. Marissa P. Guzman Administrative Assistant V

Mr. Glenn D. Bilbao Administrative Officer I

Mr. Jose Jude A. Yapit

Administrative Assistant II

Mr. Dante C. Ceguerra Administrative Assistant II

Mr. Cenon E. Maximo

Administrative Assistant I

Mr. Cesar R. Nilo Administrative Assistant I

Ms. Virginia A. Olivera

Administrative Aide IV

Mr. Angelito A. Santos Administrative Aide IV

Mr. James M. Aliwalas

Driver

Mr. Emmanuel P. Labrador, Jr. Custodial Worker

The University of the Philippines GAZETTE

Editors Prof. Virginia R. Ocampo

Prof. Lilian A. De Las Llagas

Consultant Prof. Patricia R. P. Salvador-Daway

Production Staff Rosalinda G. Navaja Marissa P. Guzman

Web Administrators Glenn D. Bilbao

Anna Marie R. Demeterio

Published by the Office of the Secretary of the University University of the Philippines

Quezon Hall, UP Diliman Campus, Quezon City

the university of the philippines gazette - osu.up.edu.ph · volume xl v number 12 issn no. 0115...

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