depot sales

8/9/12SAP Community Network Wiki - ERP Manufacturing (PP) - Depot Activities - CIN

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Added by Prashanth@SD, last edited by Alon Mizrahi on Nov 07, 2011

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Depot Activities - CIN


Summary

Depot activities are mainly performed for trading material purchase and sale and sale of material transferred from factory.

Author(s):

Company: YASH Technologies

Created on: 13-01-2011

Author(s) Bio

Prashanth Gaddam is SD Consultant at Yash Technologies Pvt Ltd. He has 10 years work experience, including 7.6 years

functional experience (like Sales officer and Sales Manager) in pharmaceutical industry and 2.6 years in SAP Implementation, Roll-

out and support.

Table of Contents


Summary

Author(s):

Header 1

Purpose

Master Data

Required Primary Steps

Process Overview

Related Content

Purpose.

Prerequisite.

Master Data.


Process Steps

Process Overview Table.

Scenario:

Goods Receipt of Stock Transferred material at Depot.

Excise Duty capture against Goods Receipt.

Depot Excise Invoice generation and Post Excise Duty for Clearance.

Display of Depot Stock and Excise Duty Balance.

RG23 D Register Extraction.

Print RG23 D Register

Header 1

Purpose

Depot or Dealer activities are mainly performed for trading material purchase and sale and sale of material transferred from

factory.

Useful Information

Depot Sales process, RG23 D, Excise

Registers, J1IG, J1IJ,



factory.

There are two aspects of Depot / Dealer scenario:

1. Domestic as well as Import trading material is directly received at Depot / Dealer’s premises for subsequent sale.

2. Stock transferred from factory in bulk and the same will be sold from Depot / Dealer’s premises as and when there is a

demand from Customer as a Part or Full consignment considering various factors of factory, Depot / Dealer’s and Customer’s

location, time period, transportation, taxation etc.

Entries of receipt and issues at Depot / Dealer’s are accounted in RG23 D Register.

Master Data

Material Master

CIN Master


P.O. of Trading Material

Outbound Delivery of Stock Transfer

Process Overview

STEP

Step Name

Business Condition

T code

Results

Goods Receipt of Stock transferred Material at Depot/DealerThis activity is performed to account the Goods Receipt at Depot/

Dealers against Stock Transfer outbound deliveryMIGO

Goods Receipt and material document is generated

Excise Duty capture against Goods Receipt.This activity is performed to Capture Excise Duty in RG23 D Register against Goods

Receipt.J1IG

RG23 D Register entry is updated and Internal Document is generated.

Depot Excise Invoice generation and Post Excise Duty for sale.This activity is performed to generate Depot Excise Invoice and

Post the Excise Duty element against sale.J1IJ

Depot Excise Invoice is generated. RG23 D Register entry is accounted.

Display of Depot Stock with Excise Duty Balances and Entry StatusThis activity is performed to see the Depot Stock with Excise

Duty Balances with the posting status.J1IDEPOTSTOCK1.Depot Stock with Excise Duty balance and Status will be displayed.

Extraction of RG23 D Register.This activity is performed to Extract the entries into RG23 D RegisterJ2I5Entries are extracted in

Rg23D register.

Print RG23 D RegisterTo take print of RG23 D RegisterJ2I6RG23 D Register is printed.

Goods Receipt of Stock Transferred material at Depot.

Use

This activity is performed to account the Goods Receipt of Stock Transferred material.

Prerequisite

Delivery Order

Excise Invoice

Procedure

Easy Access PathLogistics > Logistics Execution > Inbound Process > Goods Receipt for Purchase Order, Order, Other

Transactions > Enter Goods Receipt for Purchase OrderTransaction CodeMIGO

On the initial screen, ensure that the Goods Receipt and Outbound Delivery are selected in the fields on the top of the screen and

press Enter.

Enter Outbound Delivery Order (Stock Transfer Delivery Order) and press Enter. Ensure that the movement type in Where tab is

101.

Check the details, in case of change in Quantity , change the same in Quantity tab, or any other details appearing in Where tab,

Tick on Item OK ,

and press Enter. In Excise Invoice tab, select “06 No Excise Entry”, and click on button, system will display the message as ,

Document is OK click

on POST button to post the document.

Excise Duty capture against Goods Receipt.

Use

This activity is performed to capture Excise Duty in RG23 D Register against Goods Receipt.

Prerequisites

Goods Receipt Material Document.

Procedure

Access the transaction choosing one of the following navigation options:

Easy Access PathSAP Easy Access India Localization Menu (J1ILN) > Indirect Taxes > Procurement > Excise Invoice > For

DepotTransaction CodeJ1IG

In the initial screen, Click on Capture button or press F5 key. On next screen, enter the Excise Group and Material Document

as Goods Receipt and Material document year and press Enter. You can also enter Excise Invoice No. and date. You will see the

details of Purchase Order No and other details as per the material document. Click on Details button. On next screen,

For Stock Transfer Goods Receipt, enter Internal Excise Document Number and Year, Internal Excise Document Number is

generated at supplying plant at the time of Excise Invoice creation. Excise Duty element, will be captured from the



Internal Excise No., check the same and click on Save button.

In case of non availability of Internal Excise No., select the line item and click on MORE DOCUMENTS button. On next screen,

enter Excise Inv. No.,

Date, Challan Qty, Excise Base value, ensure that Excise Duty rates are maintained in respective duty rates column, you can also

manually enter the excise duty amount and press Enter. System will give warning messages, press Enter for each message and

press Back button.

System will display the excise duty amount, check the same and click on Save button.

Result

RG23 D Register entry is updated and Internal Document No. is generated.

Depot Excise Invoice generation and Post Excise Duty for Clearance.

Use

This activity is performed to generate Depot Excise Invoice and to post Excise Duty for sale.

Prerequisite

Delivery Order is created.

Procedure


Easy Access Path

SAP Easy Access India Localization Menu (J1ILN) > Indirect Taxes > Sales/Outbound Movements Excise Invoice > For Depot

Transaction Code

J1IJ

In the initial screen, select RG23D Selection from Main Menu – “Delivery”. Enter Delivery Order No. in Delivery,

Excise Group and Series Group and press Enter. On next screen, Delivery Order details will be displayed on screen,

select the line item and Click on Details button or press F6 key. On next screen, Click on Excise Invoice button.

Mother Invoice details against which you have captured the Excise Duty element will be displayed.

Select the line and Click on Continue button, on next screen press Enter. Proportionate Excise Duty for Quantity to

be sold will be calculated by system and displayed on screen which will be passed on to customer. Click on Save button.

Result

Depot Excise Invoice will be generated and Rg23 D Register entry is updated.

Display of Depot Stock and Excise Duty Balance.

Use

This activity is performed to see the Material wise Depot Stock with Excise Duty Balances with the entry status.

Prerequisite

Procedure


Easy Access PathSAP Easy Access India Localization Menu (J1ILN) > Indirect Taxes > Sales/Outbound Movements Excise

Invoice > For DepotTransaction CodeJ1IDEPOTSTOCK1

On the initial screen, enter either Plant or Excise Group. Select Output Format as “ABAP list” and press Execute. Depot Stock can

be also seen for a specific material to be entered in “Material number” Field.

Result

Material wise Depot Stock with Excise Balance and Rg23 D Register entries are displayed with status.

Status Indicators:

In Process

C

Completed

D

Deleted

P

Posted

R

Reversed

B

Canceled

RG23 D Register Extraction

Use

This activity is performed to extract the RG23 D Register Entries from CIN Table.

Prerequisite

Entries are updated in RG23 D Register.

Procedure


Easy Access PathSAP Easy Access India Localization Menu (J1ILN) > Indirect Taxes > Registers > Excise TaxTransaction

CodeJ2I5

In the Initial Screen, enter Excise group, Start date, End date and Select RG23 D Register and press Execute .

If already extracted, system will ask for confirmation of Re-Extraction. Click on YES button, since system

overwrite the data. System displays the Register extracted with OK Button.

Result



RG23 D Register is extracted.

Print RG23 D Register

Use

This activity is performed to take printout of RG23 D Register.

Prerequisite

Entries are updated and extracted in respective RG23 D Register.

Procedure


Easy Access PathSAP Easy Access India Localization Menu (J1ILN) > Indirect Taxes > Registers > Excise Tax

Transaction Code

J2I6In the Initial Screen, Select RG23 D Register and press Execute. In next screen enter Excise Group, Start Date, End Date and

press Execute.

In next screen, enter Output Device, Enter Number of Copies, Tick in Print immediately box and click on Print Button. To see the

print preview,

click on Print Preview Button.

Result

RG23 D Register is printed.

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