description: tags: edetechrefdec569h

Technical Reference for

Electronic Data Exchange(EDE)

2002-2003

U.S. Department of Education

280 H

November 2001 (2002-2003) EDE Technical Reference Table of Contents (280 H) i

Table of Contents

Overview .......................................................................................................1-1Preface...................................................................................................................................................1-1

Header and Trailer Records...................................................................................................................1-2

Electronic FAFSA.................................................................................................................................1-2

Electronic Renewal FAFSA Requests...................................................................................................1-3

Institutional Student Information Record (ISIR) ..................................................................................1-4

Electronic Corrections/Duplicate Requests...........................................................................................1-5

Handling Record Level Rejected Records ............................................................................................1-5

Handling Batch Level Rejected Records ..............................................................................................1-6

What’s New and Changed for 2002-2003.............................................................................................1-7

What’s Changed in the Record Layouts Since the NASFAA Version? .............................................1-10

Getting Help ........................................................................................................................................1-12

EDE Processing............................................................................................2-1Introduction ...........................................................................................................................................2-1

Electronic FAFSA.................................................................................................................................2-1Electronic FAFSA Process..............................................................................................................2-2Receiving the Completed FAFSA or Paper Renewal FAFSA ...................................................... 2-2Entering the FAFSA Information .................................................................................................. 2-2Formatting and Transmitting the Records ..................................................................................... 2-3Receiving Processed Records ........................................................................................................ 2-3Rejected FAFSA Records.............................................................................................................. 2-3

Electronic PIN Mailer Requests............................................................................................................2-5Renewal PIN Mailer Process...........................................................................................................2-5

ISIR .......................................................................................................................................................2-6NSLDS Data....................................................................................................................................2-6ISIR Receipt Process.......................................................................................................................2-6

ISIR Types................................................................................................................................. 2-6Automatic ISIRs for Schools..................................................................................................... 2-7Requested ISIRs ........................................................................................................................ 2-8

State Agency Options......................................................................................................................2-9Automatic ISIRs for State Agencies ....................................................................................... 2-10

Federal Data Request Processing (FDR).......................................................................................2-10

November 2001 (2002-2003) EDE Technical Reference Table of Contents (280 H) ii

Requesting a FDR Record....................................................................................................... 2-11Requesting More than One FDR Record ................................................................................ 2-11Response to an FDR Request .................................................................................................. 2-12Rejected FDR Records ............................................................................................................ 2-12

Electronic Corrections............................................................................................................................................................... 2-13General Correction Entry Specifications.......................................................................................2-13Creating a Correction Record........................................................................................................2-13Detailed Data Entry Specifications ...............................................................................................2-15Signed Numeric Fields Table........................................................................................................2-17Making Signature Corrections ......................................................................................................2-19Adding Your Federal School Code to Receive Electronic Data ...................................................2-20Tips for Corrections ......................................................................................................................2-22Requesting a Duplicate ISIR .........................................................................................................2-22Response to a Correction/Duplicate Record .................................................................................2-24

Rejected Correction/Duplicate Records.................................................................................2-24

CPS Header and Trailer Records ........................................................................................................2-26

Record Layouts ............................................................................................3-1Header Record Sent To/Received From The CPS ................................................................................3-2

Trailer Record Sent To/Received From The CPS.................................................................................3-5

EDE Batch Level Error Report Import Record Layout.........................................................................3-8

EDE Record Level Error Report Import Record Layout ....................................................................3-11

ISIR Record Description/Data Dictionary ..........................................................................................3-13

Type 2 Individual PIN Mailer Request Export and PIN Error Import Record Layout.......................3-79

RAPP PIN/Print Notification Layout..................................................................................................3-82

FAFSA Application Export Record Layout........................................................................................3-85

Correction Export Record Layout .....................................................................................................3-102

Duplicate Request Export Record Layout.........................................................................................3-108

Signature Record Layout...................................................................................................................3-112

FDR Export Record Layout ..............................................................................................................3-114

FAFSA Express/Web Hold Information Record Layout ..................................................................3-117

November 2001 (2002-2003) EDE Technical Reference Table of Contents (280 H) iii

Processing Codes ........................................................................................4-1Summary of Tables ...............................................................................................................................4-2

2002-2003 ISIR Cross-Reference ...................................................................................................4-2E-mail Address Valid Content ........................................................................................................4-2Table of Reject Codes and How to Respond to Each .....................................................................4-2Batch Level Error Messages ...........................................................................................................4-2Record Level Error Messages .........................................................................................................4-3Assumption Overrides.....................................................................................................................4-3Field Name and Position Cross-References ....................................................................................4-3NSLDS Loan Program Codes .........................................................................................................4-3NSLDS Loan Current Status Codes ................................................................................................4-3State/Country/Jurisdiction Codes....................................................................................................4-4Correction Data Entry Specifications..............................................................................................4-4Message Classes..............................................................................................................................4-4ISIR Comment Codes .....................................................................................................................4-4

2002-2003 ISIR Cross-Reference .........................................................................................................4-5

E-Mail Address Valid Content............................................................................................................4-47

Table of Reject Codes and How to Respond to Each .........................................................................4-48

Batch Level Error Messages ...............................................................................................................4-50

Record Level Error Messages .............................................................................................................4-51

Assumption Overrides.........................................................................................................................4-53

Field Name and Position Cross-Reference..........................................................................................4-55

NSLDS Loan Program Codes .............................................................................................................4-66

NSLDS Loan Current Status Codes ....................................................................................................4-67

State/Country/Jurisdiction Codes........................................................................................................4-69

Correction Data Entry Specifications..................................................................................................4-70

Message Classes..................................................................................................................................4-81

ISIR Comment Codes..........................................................................................................................4-83

November 2001 (2002-2003) EDE Technical Reference Table of Contents (280 H) iv

Printing..........................................................................................................5-1Printing ISIRs........................................................................................................................................5-1

Printing the ISIR..............................................................................................................................5-1Printing Assumed Values ................................................................................................................5-2Printing Intermediate EFC Values ..................................................................................................5-2Printing Correction Flags ................................................................................................................5-2Printing Highlight Flags ..................................................................................................................5-3Rejected ISIRs.................................................................................................................................5-3Comments .......................................................................................................................................5-4Field Types......................................................................................................................................5-4Other Field Notes ............................................................................................................................5-4

ISIR Fields Not Printed on the ISIR......................................................................................................5-5

ISIR Sample Output Document.............................................................................................................5-7

Index.................................................................................................................. I

November 2001 (2002-2003) EDE Technical Reference Overview(280 H) 1-1

Overview

PrefaceThe Electronic Data Exchange (EDE) Technical Reference is designed tomeet the reference needs of programmers and data processing staff.

The Department of Education (ED) provides two types of software to EDEparticipants:

• EDExpress for Windows software for processing student financial aid.Using EDExpress Financial Aid Administrators (FAAs) can enter andedit electronic initial FAFSAs and electronic corrections. They cancreate duplicate requests, track documents, student aid packages,originate loans, and track disbursements for Pell and Direct Loans, andsend signature records for FAFSA on the Web, Renewal FAFSA onthe Web, Corrections on the Web, and FAFSA Express applications.

• EDconnect software for sending and receiving electronic files.

Many EDE participants need specifications for these functions to developtheir own software or to develop software bridges between their ownsystems and EDExpress.

This guide provides sufficient information for you to build your ownsoftware to complement or take the place of the software provided by EDfor sending and receiving Free Application for Federal Student Aid(FAFSA) data. It includes information about record layouts, requirededits, print assistance, and reject messages that are applicable forelectronic FAFSAs, Institutional Student Information Records (ISIRs),electronic corrections, and signature records.


The EDE process is described in this section with additional informationin the EDE Processing section. There are numerous references to the useof EDExpress software, so this guide may be a useful reference toolbecause the processing steps remain essentially the same.

Header and Trailer RecordsEach batch of electronic records for FAFSAs, corrections, duplicates,Institutional Student Information Records (ISIRs), signature records, andFederal Data Requests (FDR) travels over the Student Aid InternetGateway (SAIG) with a header and trailer record for identification.

You should refer to the Record Layouts section for instructions onindividual header and trailer record layouts (refer to Header Record SentTo/Received From the CPS and Trailer Record Sent To/Received Fromthe CPS).

Electronic FAFSAAn Electronic FAFSA begins with a signed Free Application for FederalStudent Aid (FAFSA) that is completed by the student. The data isentered by the school, exported to create a file, formatted, and transmittedvia the SAIG to the Central Processing System (CPS). Processed FAFSArecords, EAPS03OP, are transmitted back to the school’s destination pointas ISIRs in separate message classes for FAFSAs.

The Record Layouts section includes information on record layouts(FAFSA Application Export Record Layout- (EAPS03IN)). Rejects are inthe Processing Codes section. How to handle rejected FAFSAs is locatedlater in this section and the EDE Processing section. The Printing sectionincludes details on printing ISIRs.


Electronic Renewal FAFSA RequestsThe Electronic Renewal FAFSA process has been completely re-engineered for the 2002-2003 year.

We are eliminating the option to request that the CPS send a RAD file ofspecific students to the school so the school can print and distributeRenewal FAFSAs. Instead, the CPS will automatically send to alldestination points an electronic file containing a list of eligible 2002-2003Renewal FAFSA applicants and will indicate who received a paperRenewal FAFSA or PIN mailer. The layout for this file is called RAPPPIN/Print Notification Layout and is found in section 3, Record Layouts.

We are eliminating the request option that the CPS mail pre-printedRenewal FAFSAs for designated groups of students directly to yourschool for distribution to your students. Instead, the CPS will print andmail paper Renewal FAFSAs directly to students.

The CPS will automatically send PIN mailers instead of paper RenewalFAFSAs to eligible applicants who are graduate students or who submitteda FAFSA or made corrections via the Internet. These students can usetheir PINs to access and sign their 2002-2003 Renewal FAFSAs on theWeb. In addition, you can continue to use FAA Access on the Web torequest that PINs be mailed to your students, or create your own file andtransfer your PIN Mailer request via SAIG. The layout and error file forrequesting PINs instead of paper Renewal FAFSAs for your students isfound in section 3, Record Layouts and is called Type 2 Individual PINMailer Request Export and PIN Error Import Record Layout.

We are phasing out CPS Online Query and its access through EDconnectthis fall. Schools may continue to use FAA Access on the Web to requestthat the CPS send PIN mailers to eligible students who would otherwisereceive a paper Renewal FAFSA.

We are removing all Renewal FAFSA functionality from the 2002-2003EDExpress software and discontinuing the 2002-2003 version of thestand-alone Renewal Application software. (NOTE: Third party or in-house application systems should also eliminate these features from theirsoftware.)

Refer to the Renewal Application Action Letter for more details regardingthe changes (GEN-01-10).


Institutional Student Information Record (ISIR)CPS generates an ISIR in response to:

• Electronic Free Application for Federal Student Aid (FAFSA),correction, or duplicate request from your school.

• Electronic FAFSAs and corrections done by another school. You willreceive the resulting ISIR if your Federal School Code is listed on thetransaction.

• Web FAFSAs or corrections using FAFSA on the Web, RenewalFAFSA on the Web, or Corrections on the Web.

• FAFSA Express applications

• Paper FAFSA or corrections to a Student Aid Report (SAR) if yourFederal School Code is listed on the transaction.

The CPS sends Automatic ISIRs to destination points for every studentindicating a school serviced by the destination point on the FAFSA, and tostate agencies which elect to receive ISIRs for legal residents or studentsindicating a school in that state.

State agencies can request ISIRs for any student on the CPS database.This process is known as the Federal Data Request (FDR).

The Record Layouts section includes details on the ISIR record layouts.The Processing Codes section includes information on comment codes,verifiable rejects, and how to respond to each. The Printing sectioncontains specifications for printing the ISIR.

The record layouts for FDR are in the Record Layouts section(FDRS03IN), and the procedures for the FDR process are in the EDEProcessing section.


Electronic Corrections/Duplicate RequestsSchools can submit corrections to FAFSA data electronically. The RecordLayouts section includes the record layouts for submitting corrections(CORR03IN).

Schools can make duplicate requests to receive a specific ISIR transactionfor a student provided their Federal School Code is listed on thattransaction. The Correction and Duplicate Request record layouts arefound in the Record Layouts section and are submitted in the CORR03INmessage class.

Information about adding your Federal School Code to receive electronicdata, making signature corrections, requesting a duplicate ISIR, and usingthe correction record are found in the EDE Processing section (section 2).

Handling Record Level Rejected RecordsIf the specifications in this guide are not followed on a particular record,an EDE Record Level Error Report file is transmitted to you and may beprinted as an error report. (The layout is in the Record Layouts section.)

The EDE Record Level Error Report contains the record’s serial number,the student’s ID, the transaction number, last name, first name, the SARfield number in error, an edit code, an error code and a text explanation forthe reason the record was rejected. Each field in error is reported. If itwas rejected due to invalid value, CPS sends the actual value of the datareceived from the school. A serial number and student ID is listed morethan once in the EDE Error Record Report when a record has more thanone field in error. See section 4, Processing Codes for additional detailsabout rejects. The following is a list of message classes for reportingerrors:

CORE03OP Electronic Correction or Duplicate Request Errors

FDRE03OP Rejected FDR Requests

EAPR03OP Electronic FAFSA Rejects

SIGA03OP Signature Correction Acknowledgements & Errors

EREP03OP PIN Mailer Request Errors


Handling Batch Level Rejected RecordsA Batch Level Error Report is returned to you if an entire batch is rejectedbecause of an incorrect batch number. The message classes are the sameas used for rejected individual records. The layout for this report appearsin the Record Layouts section. The Processing Codes section has thespecific error codes and messages.


What’s New and Changed for 2002-2003Listed below you will find some of the significant changes for 2002-2003.Please refer to section 4, Processing Codes for the 2001-2002/2002-2003ISIR Cross Reference table. This table is a cumulative list of changes tothe ISIR.

• Section 4 was renamed from Processing Codes/System Requirementsto Processing Codes.

• Section 5, Printing, was modified. You are no longer required to printISIRs exactly as EDExpress does. We have modified this section as aresult.

• Section 6, Miscellaneous was removed. The Message Class table wasmoved to section 4. The test data information was removed from thisdocument. The new NAS specifications initiative will replace thistesting.

• There were no fields added or deleted from the FAFSA.

• The following fields were deleted from the ISIR Record Layout:

• NSLDS FFEL Master-Prom Note Flag

• NSLDS FFEL Lender Code

• This year the ISIR Record Layout will only contain data for 6 loansinstead of 12 so the following fields have been deleted:

• NSLDS Loan (7 to 12) Sequence Number

• NSLDS Loan (7 to 12) Type Code

• NSLDS Loan (7 to 12) Change Flag

• NSLDS Loan (7 to 12) Program Code

• NSLDS Loan (7 to 12) Net Amount

• NSLDS Loan (7 to 12) Current Status Code

• NSLDS Loan (7 to 12) Current Status Date

• NSLDS Loan (7 to 12) Aggregate Principal Balance

• NSLDS Loan (7 to 12) Aggregate Principal Balance Date

• NSLDS Loan (7 to 12) Begin Date

• NSLDS Loan (7 to 12) End Date

• NSLDS Loan (7 to 12) GA Code

• NSLDS Loan (7 to 12) Contact Type

December 2001 (2002-2003) EDE Technical Reference Overview(280 H) 1-8

• The following fields were added to the ISIR record layout

• Verification Tracking Flag

• NSLDS Loan (1 to 6) Amount of Last Disbursement

• NSLDS Loan (1 to 6) Date of Last Disbursement

• The Sources of Assistance in this section have been removed. Youcan find all the important telephone numbers, fax numbers, e-mailaddresses, Web sites, and services in a new document called Sourcesof Assistance for Schools which can be downloaded from the U.S.Department of Education’s Student Financial Assistance Download(SFAdownload) Web site located at SFAdownload.ed.gov.

• The table, SAR/ISIR Correction Flags and Highlight Flags in section 4of this document has been renamed to Field Name and Position Cross-Reference. It contains two new columns, Correction Flag Position andHighlight Flag Position, which define the specific position for theflags. In the past, this table contained general references to thepositions.

• The NSLDS Loan Current Status Codes table has been modified.

• The comment codes have been removed from the EDE TechnicalReference. You will be able to can download the 2002-2003 SAR/ISIRComment Codes and Text from the SFAdownload Web site located atSFAdownload.ed.gov. It will contain the text for all the commentcodes.

• The following message classes were deleted as a result of changes tothe electronic Renewal Application process:

• RAPRXXOP - Renewal Application Rejects

• REAPXXIN - Renewal Applications

• REAPXXOP - Renewal Application ISIRs

• The data description types have changed in the following messageclasses:

• EREPXXOP -from Renewal Requests (RAD) errors to PIN MailerRequest Errors

• RADDXXIN - from Renewal Data Requests (RAD) to PIN MailerRequests


• RADDXXOP - Renewal Data from RAD Requests to RAPP/PINPrint Notification File. This file notifies you of the type of renewalcorrespondence the student received: a paper Renewal or a PINMailer. This file was previously 460 bytes. It has been shortenedto 185 bytes.

• The lengths of the following record layouts and message classes weremodified from 2850 bytes to 2450 bytes, where XX equals the processyear:

• CORRXXOP

• EAPSXXOP

• ESFNXXOP

• ESFRXXOP

• FDRXXOP

• SARAXXOP

• SYSGXXOP

• YTDNXXOP

• YTDRXXOP

• YTDOXXOP

• The HOLDXXOP record layout and message class increased to 200bytes from 150 to accommodate the e-mail address field

• Modified the end year range, for Reject Reason A, from 1917 to 1927

• Record level reject 18 was added to inform a school that an applicationor renewal application with the same SSN and Name ID is already onfile on the CPS database.

• There is a new procedure for you to test your systems. Consequently,we have added the following message classes that are used for testing.• TAPS03IN Test System – Applications• TCOR03IN Test System – Corrections• TAPE03OP Test System – Application Errors• TCOE03OP Test System – Correction Errors• TAPS03OP Test System – Application ISIRs• TCOR03OP Test System – Correction ISIRs• TSAR03OP Test System – Automatic ISIRs


What’s Changed in the Record Layouts Since the NASFAAVersion?

There has been one field position change to the ISIR record layouts, seethe changes listed under ISIR Record Description/Data Dictionary. Thereare changes to some Record Layout names, descriptions and valid fieldcontent. The changes are listed below.

• The following Record Layouts from section 3 have been renamed:

• Type 2 Individual PIN Request Export and PIN Error ImportRecord Layout changed to Type 2 Individual PIN Mailer RequestExport and PIN Error Import Record Layout

• RAPP PIN Print Notification Layout was renamed to RAPPPIN/Print Notification Layout

• Initial Application Export Record Layout was renamed to FAFSAApplication Export Record Layout

• Institution Student E-FAFSA/Web Hold Information RecordLayout was renamed to FAFSA Express/Web Hold InformationRecord Layout

• EDE Record Level Error Report Import Record Level

• Removed RAPR03OP from the list of message classes, thismessage class was eliminated as a result of changes to the RenewalApplication process.

• Removed the description under Student’s Last Name. Thedescription in this layout was not necessary.

• ISIR Record Description/Data Dictionary

• Field 41, Student’s Tax Return Completed?, changed value of 2 =Will Complete to Will File.

• Field 75, Parents’ Tax Return Completed?, changed value of 2 =Will Complete to Will File.

• Field 150, Secondary INS Match Flag, added value P = PendingResults of Secondary Confirmation.

• Added Verification Tracking Flag which is field 270. Because of anew field the remaining field numbers have been incremented.This field will not print on the ISIR or the SAR.


• FAFSA Application Export Record Layout

• Field 36, Student’s Tax Return Completed?, changed value of 2 =Will Complete to Will File.

• Field 70, Parents’ Tax Return Completed?, changed value of 2 =Will Complete to Will File

• Type 2 Individual PIN Mailer Request Export and PIN Error ImportRecord Layout

• Field 15, Federal School Code, description under the valid fieldcontent was changed to be more descriptive.

• Field 18, PIN Mailer Indicator, the text describing the value of Ywas modified.

• RAPP PIN/Print Notification Layout

• Field 17, Institution Number field name was renamed to FederalSchool Code.

• The Valid Content for E-mail address has changed in section 4.


Getting HelpIf you have concerns or questions regarding this technical reference please contact CPS/WAN TechnicalSupport. Listed below are the areas CPS/WAN Technical Support can assist you with. For a completelisting of all SFA sources of assistance go to the SFAdownload Web site located atSFAdownload.ed.gov to download the Sources of Assistance for Schools guide.

CPS/WAN Technical Support 800/330-5947

Telecommunications Device for the Deaf (TDD/TTY) 800/511-5806

E-mail: [email protected]

SFA Technical Support: ed.gov/offices/OSFAP/sfatech/listserv.html

Fax: 319/358-4260

Working hours are 7 a.m. – 7 p.m. (CT), Monday through Friday

November 2001 (2002-2003) EDE Technical Reference EDE Processing(280 H) 2-1

EDE Processing

IntroductionThis section provides a more detailed description of the EDE process. Itprovides instructions for each of the individual processes within EDE.

Electronic FAFSAThe Electronic FAFSA process allows destination points to enter FAFSAdata and send it to the Central Processing System (CPS) for processing.The FAFSA data can be collected on either a paper Renewal FAFSA orthe Free Application for Federal Student Aid (FAFSA). Once processedby CPS, the results of the Electronic FAFSA are transmitted back to thedestination point.

EDESuite software is provided free to destination points by the U.S.Department of Education (ED). It allows financial aid administrators(FAAs) to enter the FAFSA information into a personal computer.However, schools may choose to develop their own software instead.Regardless of whether the FAFSA data is entered using EDExpress orother software, the data must adhere to ED’s editing rules in order to beaccepted by CPS.

The remainder of this section includes specifications for developingsoftware to provide the required Electronic FAFSA functions.


Electronic FAFSA ProcessThe Electronic FAFSA process involves five steps:

1. The student submits a completed and signed paper FAFSA to the school.

2. The information on the FAFSA is key entered.

3. The FAFSA data is edited and corrected until a file of clean data iscreated. The data elements for each field must be in the valid range withno inconsistencies in the data. For example, the system will generate anedit for inconsistent data in these fields when a student indicates a singlestatus yet provides income earned from work for student and spouse.

4. The file is formatted and transmitted to CPS via the Student Aid InternetGateway (SAIG).

5. Processed FAFSA records are transmitted back to the destination pointas Institutional Student Information Records (ISIRs) under the messageclass EAPS03OP.

Receiving the Completed Paper FAFSA or PaperRenewal FAFSA

Schools participating in Electronic Applications must have their studentscomplete and sign a paper FAFSA or paper Renewal FAFSA. EDprovides the FAFSA form. The completed and signed document must bekept on file at the school. If a student submits a paper Renewal FAFSA tothe school, the Renewal FAFSA should be entered as a FAFSA.

Entering the FAFSA Information

As part of the FAFSA entry, you are responsible for ensuring that the datameets the field-by-field criteria provided in the ‘Valid Field Contents’column of the FAFSA Application Export Record Layout. The recordcreated by your software must adhere to the record layout provided later inthe Record Layout section with the addition of a Carriage Return/LineFeed (CR/LF, ASCII 13, 10 HEX 0D and 0A respectively) at the end ofeach record. Use of an end-of-file mark (ASCII 26 or HEX 1A) isoptional. FAFSAs with invalid dates or formats are rejected.


Formatting and Transmitting the Records

Use EDconnect, the transmission software provided by ED, to format yourdata records and transmit them over SAIG. The batch Header and TrailerRecords are provided in the Record Layouts section. Each batch to betransmitted must start with a Header Record followed by the data recordsfollowed by the Trailer Record.

Receiving Processed Records

You receive your processed FAFSA records in ISIR format in theEAPS03OP message class.

Note: See the Printing section for more information on printingISIRs.

There may be instances when CPS does not accept your records forprocessing. CPS returns a rejected electronic FAFSA error report to youin the message class EAPR03OP. The Record Layouts section containstwo reject layouts. The first is for rejects at the batch level (the wholebatch rejects), EDE Batch Level Error Report Import Record Layout. Thesecond is for rejects at the record level (individual record(s) reject), EDERecord Level Error Report Import Record Layout. The Processing Codessection contains additional information on the reject reasons found in therecord layout.

Rejected FAFSA Records

There are two categories of rejections for submitted FAFSArecords:

1. Transaction RejectsA transaction reject prevents the FAFSA record from beingprocessed. If a record is rejected for one or more reasons, an errorreport is returned to the school in message class EAPR03OP (seelayout in the Record Layouts section) and no ISIR is created.These rejects are also known as record level rejects.


2. Compute RejectsCPS contains a series of edits that evaluates data on incomingFAFSA data for consistency and completeness. These edits applyto all data from electronic and paper input. An Expected FamilyContribution (EFC) is not computed for a FAFSA rejected for acompute reject reason. However, an ISIR is produced. ISIRs witha compute reject are returned in the EAPS03OP message class.The reasons for the compute reject are coded on the ISIR. Refer tothe Processing Codes section for information on interpreting thesereject codes.

There are two types of FAFSA compute reject reason codes:

• Numeric: Certain data items MUST be corrected before a validISIR can be generated (Non-Verifiable).

• Alphabetic: Certain data items MUST be either corrected orverified before a valid ISIR can be generated (Verifiable). Analpha reject reason code is a verifiable data element, meaningthe data given is questionable but could be correct.

In the paper system, a student can verify a data field by re-enteringthe same information in the Student Aid Report (SAR) correctioncolumn for the field in question. In the electronic process, theschool verifies the data (re-enters the data as a "correction") andtransmits the correction record to CPS. Data that must be verifiedor corrected in response to each reject reason is provided in theProcessing Codes section.

A student’s record will not have an EFC if the record containsquestionable data and has a FAFSA reject reason code(s). Thereject reason code(s) are found in positions 611-624 on the ISIR.The Table of Reject Codes and How to Respond to each is found insection 4 of this document.


Electronic PIN Mailer Requests

Schools can request that PIN mailers be sent to eligible applicants instead ofthe paper Renewal FAFSA. The PIN would allow the student to access theirelectronic 2002-2003 Renewal FAFSA data on the Web. Renewal FAFSAsare for returning students. The Renewal FAFSA displays the 2001-2002information. The student applicant either verifies that the 2001-2002information is still correct for 2002-2003 or updates the information on fileat the Central Processing System (CPS) as of October 2001.

The Renewal FAFSA process has changed significantly for the 2002-2003year. Please refer to section 1, Overview, and to Action Letter 1 on changesto the Renewal FAFSA process, available on the IFAP Web site(ifap.ed.gov) for additional information.

Renewal PIN Mailer ProcessThere are two options to request that PIN Mailers be sent to the studentinstead of paper Renewal FAFSAs:

1. Type 2 Request - This request is sent via SAIG. You will need tocreate a file that contains a CPS Header, Type 2 Individual PIN MailerRequest Export and PIN Error Import Record Layout, and the CPSTrailer. All of these layouts are found in section 3, Record Layouts.

2. FAA Access - Use FAA Access over the Web to make your request.

After the Renewal FAFSAs are printed, each destination point will receive areport in the format of the RAPP PIN/Print Notification layout, found insection 3, Record layouts. This report will identify which students receiveda paper Renewal FAFSA or a PIN mailer.

If a student returns a completed Renewal FAFSA to the school, the data canbe entered, edited, and transmitted to CPS as if it were a FAFSA.


ISIRThe ISIR is a fixed-length record containing reported informationfrom the FAFSA), as well as key processing results. The namesand addresses of the colleges the student plans to attend in 2002-2003 are translated to a 6-digit identifying Federal School Code onthe ISIR. The preparer’s name or address is not entered by theMDEs (application processors). For the most part, all informationprinted by CPS on SAR is coded on the ISIR.

Note: The average CPS processing time is between 48-52 hours.

NSLDS DataThe ISIR carries National Student Loan Data System (NSLDS)information, which is located at the end of the ISIR RecordDescription.

ISIR Receipt ProcessISIRs are transmitted by CPS to the SAIG in batches containing abatch header record, one or more ISIRs, and a batch trailer record.Descriptions of the contents of the ISIR are in the Record Layoutssection. CPS Header and Trailer records are described in theRecord Layouts section and at the end of this section.

ISIR Types

There are four reasons why CPS generates an ISIR:

1. ISIRs are automatically generated in response to a FAFSA orcorrection entered at a site other than your school or stateagency. These "automatic ISIRs" are generated following theentry of a paper FAFSA or SAR by the MDE applicationprocessors or by an electronic FAFSA from the FAFSAExpress, FAFSA on the Web, Renewal on the Web, orCorrection on the Web user. They may also be producedfollowing the entry of an electronic FAFSA or correction byanother EDE school. ISIRs resulting from students correctingtheir data on the Web are sent to the school this way.


Automatic ISIRs are sent to school destination points in theSARA03OP message class. State agencies receive Non-Resident ISIRs in the ESFN03OP message class and ResidentISIRs in the ESFR03OP message class.

2. ISIRs are generated in direct response to electronic FAFSAs,correction/duplicate records, and signature correction recordssubmitted by your school. ISIRs are returned to destinationpoints in the EAPS03OP, CORR03OP, and SARA03OPmessage classes, respectively.

3. ISIRs are generated in response to a request by state agenciesthrough the Federal Data Request (FDR) process. This processallows agencies to request a processed FAFSA record for anystudent on CPS database. ISIRs are returned to the Stateagency’s destination point in FDRF03OP message class.

4. ISIRs are system-generated due to reprocessing by CPS,NSLDS post-screening, INS Secondary process, Prisonermatch, and an applicant being released from a hold file. TheseISIRs are returned in the SYSG03OP message class. Any ISIRthat has a value in the systems generated field are returned inthe SYSG03OP message class except when the value is L,duplicate request, or blank.

Automatic ISIRs for Schools

All automatic ISIRs (for example, ISIRs generated in response toinput by a site other than your school or state agency) aretransmitted daily from CPS to the SAIG in message classSARA03OP for schools, ESFR03OP (state residents), orESFN03OP (non-residents) for state agencies.

Each school subscribing to the ISIR service automatically receivesone ISIR for every student who lists their school on the FAFSA.Servicers receive only one ISIR per destination point.


If an ISIR receives a reject code of 14, 15 or 16 (missingsignatures), the school and state agency receive the full ISIRelectronically. As with other rejects, an EFC is not computed untilthe reject is resolved.

Requested ISIRs

Requested ISIRs are generated in response to input from the schoolor state agency. ISIRs requested by schools are transmitted to theSAIG in one of four message classes, depending upon the type ofinput.

• EAPS03OPISIRs in this message class are returned to the school inresponse to electronic FAFSAs. The school receives one ISIRfor every FAFSA submitted that did not receive a transmissionreject. Refer to the Record Layouts section for EDE Batch orEDE Record Level Error Report Record Layout and ProcessingCodes section for batch and record level reject error messages.

• CORR03OPISIRs in this message class are returned to the school in responseto electronic corrections or duplicate requests. The schoolreceives an ISIR for every correction or duplicate requestsubmitted that did not receive a transmission rejection. Refer tothe Record Layouts section for the EDE Record Level ErrorReport Import Record Layout, and the Processing Codes sectionfor record level error messages.

Note: A school, with the student’s consent, is able toelectronically add its Federal School Code to the list of schoolchoices on the student’s ISIR record with the Data ReleaseNumber (DRN). Instructions for this are explained later in thissection.


• SYSG03OP ISIRs in this message class are sent to the school as a result ofa transaction automatically created by CPS. The school doesnothing to initiate these ISIRs. There are several instanceswhen CPS generates an ISIR for a student:• Hold File status changes• CPS Reprocessing of records due to formula changes• CPS receives changed information via NSLDS Post-

Screening INS Secondary Match• Prisoner post-screening

• SARA03OPRequested ISIRs in this message class are sent to the school as aresult of the school sending a signature for an applicant and/orthe parent who filed using one of the Web products or FAFSAExpress. Automatic ISIRs in this message class are also receivedfrom paper FAFSAs and corrections, from another school filingan electronic FAFSA or electronic correction with your schoollisted, or a student filing a FAFSA on the Web or makingcorrections on the Web.

State Agency OptionsState agencies can combine processed FAFSA data from CPS withcommon loan application data to guarantee federal student loansand/or with state data to award state scholarships and grants.

As destination points, state agencies have two options for obtainingprocessed FAFSA data:

• Automatic ISIR Processing• Federal Data Request (FDR)


Automatic ISIRs for State Agencies

Each state agency subscribing to the ISIR service can choose toautomatically receive one ISIR for every student who:

• Indicates that state on the FAFSA as the state of legal residence• Is a non-resident but lists a college within the state• Both

Note: If the student indicates on the FAFSA more than one schoolthat is located in your state, your state agency receives only oneISIR.

Automatic ISIRs are transmitted daily from CPS to the SAIG inone of two message classes:

ESFR03OP State Agency ISIR ResidentESFN03OP State Agency ISIR Non-resident

Note: The state agency indicates what type of ISIRs (residents,non-residents or both) it wants to receive on the SAIG AgencyEnrollment Form.

Federal Data Request Processing (FDR)A Federal Data Request (FDR) is the process by which a stateagency can request the electronic processed FAFSA record for anystudent in the CPS database.

In the case of students who are neither residents of the state norattend a school in the state, an FDR can be made if the student hassigned a loan or state grant application that releases CPS data to thestate agency. The agency must retain the signed FAFSA. Whenrequesting and receiving this data from CPS, use the followingmessage classes:

FDRS03IN FDR RequestFDRF03OP Processed FDRsFDRU03OP Unfulfilled FDRs not on CPS

Database after 30 days


Requesting a FDR RecordTo request a specific applicant’s record, the agency must transmitover the SAIG the Social Security Number (SSN) and the first twoletters of the last name. Use the record layout FDR Export RecordLayout (FDRS03IN) in the Record Layouts section. Use thefollowing steps to create a request for a single applicant’s record:

1. In the first position of the record, enter 3 to indicate this is arequest for a 2002-2003 applicant transaction.

2. Leave positions 2 through 14 blank.

3. Enter 199 in positions 15 through 17. This indicates a requestfor an ISIR record.

4. Enter the student’s SSN as reported on the original FAFSA inpositions 18 through 26.

5. In positions 27-28, enter the first two letters of the student’slast name as entered on the original FAFSA.

6. Leave positions 29 through 579 blank.

7. Enter F (FDR) in position 580.

Remember, prior to sending the file, you must add a header recordbefore the FDR request record(s) and a trailer record after the FDRrequest record(s).

Requesting More than One FDR Record

Up to 12 FDRs can be requested on a single record (message classFDRS03IN). To request up to 12 records, repeat steps 4 and 5using the remaining data fields on the FDR record. The secondrecord begins in position 53, the third in position 91, the fourth inposition 129, the fifth in position 167, the sixth in position 205, theseventh in position 243, the eight in position 281, the ninth inposition 319, the tenth in position 357, the eleventh in position395, and the twelfth in position 433.

To request more than 12 ISIRs, create an additional record byrepeating steps 1 through 7.


Response to an FDR Request

State agencies receive one batch of ISIRs in response to each batchof FDR records submitted. The batch of ISIRs will be returned inthe FDRF03OP message class. It contains one ISIR for everysubmitted FDR record that was not rejected.

If a requested student record is not found on the CPS database after30 days, a notice is returned to the requesting agency in messageclass FDRU03OP.

Rejected FDR Records

A transaction reject prevents the FDR record from being processedat CPS. If a record is rejected for one or more reasons, an errorreport is returned to the agency in a message class titledFDRE03OP.


Electronic CorrectionsSchools with destination points enrolled for electronic correctionprocessing are able to transmit corrections to FAFSA data via theSAIG.

EDExpress allows schools to enter and edit correction dataaccording to system requirements. It also creates an electroniccorrection record ready for transmission using the communicationsinterface software, EDconnect. Schools, however, may choose todevelop their own software to enter, edit, and format correctiondata. Specifications for developing correction software areprovided in the remainder of this section.

General Correction Entry SpecificationsOnly corrected information from a student’s record, not thecomplete applicant record, is transmitted to CPS. This approachminimizes the transmission volume. Corrected information istransmitted as a fixed-length record. The layout and description ofthis record is in the Record Layouts section, Correction ExportRecord Layout (CORR03IN).

Creating a Correction RecordUse the following steps to create a correction record:

1. In the first position of the record, enter 3 to indicate this is acorrection to a 2002-2003 applicant transaction.

2. In positions 2 through 10, enter the applicant’s original SocialSecurity Number (SSN). This is the number reported by theapplicant on the FAFSA form and does not reflect anycorrections to the SSN that might have been made.

3. In positions 11 and 12, enter the first two letters of theapplicant’s last name. These are the letters reported by theapplicant on the FAFSA form and do not reflect anycorrections to the last name that might have been made.


4. In positions 13 and 14, enter the transaction number of theapplicant record being corrected. For example, enter 01 tocorrect the first transaction on file at CPS. The transactiondoes not necessarily have to be the latest one on file at CPS. Ifthe transaction number being corrected is not on the CPSdatabase, the record is rejected. If you want to correct the mostrecent transaction, you can enter 99.

Note: When making a correction using transaction 99, fieldnumber 086 (the first Federal School Code) and field number112 (DRN) must be provided on the record.

5. In positions 15 through 17, enter the SAR number of the SARfield being corrected. Each correctable field has a 3-digit SARnumber associated with it. For example, enter 001 to correctthe student’s last name. The SAR numbers with valid fieldcontent are provided in the Correction Data EntrySpecifications table found in the Processing Codes section.

6. In positions 18 through 52, enter the new value for the fieldbeing corrected.

7. In positions 471 through 476, enter the Federal School Code ofthe school making the correction.

8. In positions 477-526, enter or correct the student’s e-mailaddress.

9. In positions 553-560, enter the transaction receipt date. This isthe date you received the correction information from thestudent.

10. In positions 575-579, enter the serial number, the sequentialposition of the correction record in the batch. For example, thefirst student' s correction record will have a serial number of00001, and the second student’s serial number will be 00002,etc.

11. In position 580, enter H (correction).


Up to 12 SAR data fields can be corrected on a single record.Repeat steps 5 and 6 using the remaining data fields on thecorrection record if more than one field is being corrected. If morethan twelve fields require correction, an additional record must becreated, repeating steps 1 through 10. Both data records for thestudent have the same serial number.

Note: To correct a field to blank, enter a single asterisk (*) leftjustified in that field. The Correction Data Entry Specificationtable, in section 4, distinguishes which fields can be corrected toblank as not all fields can be.

Detailed Data Entry SpecificationsEach corrected value must meet certain standards; otherwise, thecorrection record is rejected. Field-by-field data entryspecifications are provided in the Processing Codes section. Foreach field, these specifications identify the type (character,numeric, or signed/numeric), acceptable length, whether the field iscorrectable, whether the field is correctable to blank, and the validvalues for the correction. Keep the following items in mind:

• Left-justify the corrected value within the data field on thecorrection record, while zero filling numeric fields up to thevalid maximum length of the field and leaving empty positionsto the right blank. For example, to correct the number offamily members to 5, enter 05 in positions 18 and 19, leavingpositions 20 through 52 blank. To correct the student’s lastname to Smith, enter SMITH in positions 18 through 22,leaving positions 23 through 52 blank.

• All 9s in a field indicate the reported or calculated value isgreater than or equal to the value of all 9s. Blanks areallowable in some fields.

• Fields can contain one of three data types:

• Character

• Numeric

• Signed Numeric


• A negative entry is acceptable for a limited number of fields.The Correction Data Entry Specifications table in theProcessing Codes section identifies the fields in which anegative is acceptable under the Justify/Signed column and thevalid field content column. The Signed Numeric Field tablebelow also defines the signed fields. With signed numericfields, the sign is always implied in the right most character ofthe field. For example, if the Student’s Adjusted Gross Incomefield contains a value of negative 3507, it appears as 00350P.The following chart explains the conversion of the sign and thenumber:

Signed Numeric Fields:

{ +0 E +5 } -0 N -5A +1 F +6 J -1 0 -6B +2 G +7 K -2 P -7C +3 H +8 L -3 Q -8D +4 I +9 M -4 R -9

The table listed on the next three pages defines all the signed fields thatcan be sent to and received from CPS.


Signed Numeric Fields Table

ISIRFIELD

#

SARFIELD

#

FIELDLENGTH FIELD NAME

VALID FIELDCONTENT

FOUNDONLY

ONISIR

44 039 6 Student’s Adjusted GrossIncome from IRS form

-999999 to 999999Blank

N

47 042 6 Student’s Income Earned fromWork

-999999 to 999999Blank

N

48 043 6 Spouse’s Income Earned fromWork

-999999 to 999999Blank

N

78 073 6 Parents’ Adjusted GrossIncome from IRS form

-999999 to 999999Blank

N

81 076 6 Father’s/Stepfather’s IncomeEarned from Work

-999999 to 999999Blank

N

82 077 6 Mother’s/Stepmother’s IncomeEarned from Work

-999999 to 999999Blank

N

195 7 TI: Total Income -9999999 to 9999999Blank = None Calculated

Y

197 7 STX: State and Other TaxAllowance

-9999999 to 9999999Blank = None Calculated

Y

200 7 AI: Available Income -9999999 to 9999999Blank = None Calculated

Y

201 7 CAI: Contribution FromAvailable Income


Y

202 9 DNW: Discretionary NetWorth


Y

205 7 PCA: Parents’ Contributionfrom Assets


Y

206 7 AAI: Adjusted AvailableIncome


Y

210 7 STI: Student’s Total Income -9999999 to 9999999Blank = None Calculated

Y

211 7 SATI: Student’s Allowanceagainst Total Income


Y

213 9 SDNW: Student’sDiscretionary Net Worth


Y

214 7 SCA: Student’s Contributionfrom Assets


Y


Signed Numeric Fields Table (Continued)

ISIRFIELD

#

SARFIELD

#


VALID FIELDCONTENT

FOUNDONLY

ONISIR

215 7 FTI: FISAP Total Income -9999999 to 9999999Blank = None Calculated

Y

216 7 SEC TI: Secondary TotalIncome


Y

218 7 SEC STX: Secondary StateTax Allowance


Y

221 7 SEC AI: Secondary AvailableIncome


Y

222 7 SEC CAI: SecondaryContribution From AvailableIncome


Y

223 9 SEC DNW: SecondaryDiscretionary Net Worth


Y

226 7 SEC PCA: Secondary Parents’Contribution from Assets


Y

227 7 SEC AAI: Secondary AdjustedAvailable Income


Y

231 7 SEC STI: Secondary Student’sTotal Income


Y

232 7 SEC SATI: SecondaryStudent’s Allowance AgainstTotal Income


Y

234 9 SEC SDNW: SecondaryStudent’s Discretionary NetWorth


Y

235 7 SEC SCA: SecondaryStudent’s Contribution fromAssets


Y

236 7 SEC FTI: Secondary FISAPTotal Income


Y

239 6 Assumed Student’s AGI -999999 to 999999Blank = No assumption

Y


Signed Numeric Fields Table (Continued)

ISIRFIELD

#

SARFIELD

#


VALID FIELDCONTENT

FOUNDONLY

ONISIR

241 6 Assumed Student’s Incomefrom Work

-999999 to 999999Blank = No assumption

Y

242 6 Assumed Spouse’s Incomefrom Work


Y

256 6 Assumed Parents' AGI -999999 to 999999Blank = No assumption

Y

258 6 Assumed Father’s/Stepfather’sIncome Earned from Work


Y

259 6 AssumedMother’s/Stepmother’s IncomeEarned from Work


Y

Making Signature CorrectionsSignature information is required to resolve signature rejects(rejects 14, 15 and 16). Signature information does not need to beprovided on other standard corrections unless you are using 99 asthe transaction number. If you have a transaction that was a reject14, 15 or 16, simply correct SAR field #099 (Signed By) to A(Applicant) or B (Both = Student and Parent), as appropriate.

If you need to add a signature to a student’s record on the Web holdfile you must use the layout for Signature Correction Export RecordLayout (SIGS03IN) found in section 3, Record Layouts. You cancorrect the student or parent signature using this layout. You mustmake sure the student included your school on the FAFSA orcorrection.


Adding Your Federal School Code to ReceiveElectronic DataA school cannot make an electronic correction unless the schoolhas been designated on the applicant transaction. You can addyour Federal School Code to the list of schools receiving dataelectronically along with correcting other fields on the record byusing the Correction Record layout (CORR03IN).

Follow these steps to add your Federal School Code and/or tomake corrections:

1. In the first position of the record, enter 3 to indicate that this isa correction to a 2002-2003 applicant transaction.

2. In positions 2 through 10, enter the applicant’s original SSN.This is the number reported by the applicant on the FAFSAform and does not reflect any corrections to the SSN that mighthave been made.

3. In positions 11 and 12, enter the first two letters of theapplicant’s last name. These are the letters reported by theapplicant on the FAFSA form and does not reflect anycorrections to the last name that might have been made.

4. In positions 13 and 14, enter the transaction number of theapplicant record being corrected. For example, enter 01 tocorrect the first transaction on file at CPS. The transactiondoes not necessarily have to be the latest one on file at CPS. Ifthe transaction number being corrected is not on the CPSdatabase, the record will be rejected. You can use transaction99 to add your school code to the most recent transaction on theCPS Database.

5. Enter 112 in the SAR Field Number Correction #1 field,positions 15 through 17 (corresponding to the SAR Field #112,the Data Release Number (DRN).)


6. Enter the student’s DRN in Correction Data 1 field, positions18 to 52 (Remember to make it left justified, and leave anyunused bytes blank.)

Note: A unique DRN is assigned to each Title IV applicant. Itappears only on paper SARs and ISIR records generated inresponse to electronic FAFSAs. If a valid DRN is not presenton the correction record containing the Federal School Codechange, the record is rejected.

7. Enter the SAR field number associated with the Federal SchoolCode position being changed in the SAR Field NumberCorrection #2 field, positions 53 through 55. Possible fieldnumbers are 086, 088, 090, 092, 094, and 096.

8. Enter the Federal School Code in the Correction Data 2 fieldpositions 56 to 61. Leave positions 62 to 90 blank.

• The number can be changed only to the number of theparticipating Electronic Data Exchange (EDE) school. Youalso must enter this number in the EDE Federal SchoolCode field, (position 471-476). If the codes in these twofields do not match, the record is rejected.

• Schools may modify the Federal School Code and makeother corrections to the applicant record on the samecorrection transaction.

9. Enter the date you created this record in positions 553-560, theEDE Transaction Receipt Date in CCYYMMDD format.

10. Enter 00001 in positions 575-579, the serial number field. Ifyou exceed 12 corrected fields, create a new record. The serialnumber on the second record is also 00001. The serial numberincrements with a second student’s record.

11. Enter an “H” for Correction in position 580, Record Type.


Tips for CorrectionsWhen your school submits an ISIR correction to CPS, we use thetransaction number provided in positions 13 to 14 as a template. Wemake changes to the fields you indicated, leaving other fields unchanged.Your Federal School Code must be one of the six listed, but it does nothave to be the first college choice on the transaction to be processed byCPS. You receive the processed results in the CORR03OP message class;all other schools listed on the transaction will receive the new ISIR in theSARA03OP message class.

If you are submitting a Dependency Override or FAA Adjustment(professional judgment) as part of the correction record, only your schoolreceives the resulting corrected ISIR transaction. Also, do not send aDependency Override correction with a FAA Adjustment to a transactionwithout an EFC. If there is no EFC, first send the Dependency Overridewith any other corrections necessary to obtain an EFC. Then, submit theFAA Adjustment to the transaction with the dependency override and theEFC.

Requesting a Duplicate ISIRSchools request duplicate ISIRs using the correction message class(CORR03IN). To see a full record layout refer to the RecordLayout section under Duplicate Request Export Record Layout.Use the following steps to create a record requesting a duplicateISIR:

1. In the first position of the record, enter 3 to indicate that this isa correction to a 2002-2003 applicant transaction.

2. In positions 15 through 17, enter 199. This signifies a requestfor an ISIR record. (Note: Leave positions 2 through 14blank.)

3. In positions 18 through 26, enter the applicant’s original SocialSecurity Number (SSN). This is the number reported by theapplicant on the FAFSA form and does not reflect anycorrections to the SSN that might have been made.


4. In positions 27 and 28, enter the first two letters of theapplicant’s last name. These are the letters reported by theapplicant on the FAFSA form and do not reflect anycorrections to the last name that might have been made.

5. In positions 29 and 30, enter the transaction number of theapplicant record being requested. For example, enter 01 torequest the first transaction on file at CPS. The transactiondoes not necessarily have to be the latest one on file at CPS. Ifthe transaction number being requested is not on the CPSdatabase, the record is rejected. You can use transaction ‘99’to request the most recent transaction on the CPS databaseprovided your Federal School Code is listed on the most recenttransaction.

6. In positions 471 through 476, enter your Federal School Code.

7. In positions 553 through 560, enter the Transaction ReceiptDate, the date you are requesting the duplicate transactions.

8. In position 580, enter D (duplicate) for the Input Record Type.

Up to 12 duplicate ISIRs can be requested on a single record.Repeat steps 2 and 3, using the remaining data fields of the layoutto request more than one record. If more than 12 ISIRs arerequired, then create an additional record by repeating steps 1through 6.

Note: The school can request, as a duplicate, any existingtransaction for a student as long as that transaction numbercontains the school's Federal School Code. Transaction 99 can beused as described in step 5 above. If the latest transaction on theCPS database does not include that school, the request is rejected.


Response to a Correction/Duplicate RecordSchools receive one batch of ISIRs for each batch of correctionrecords submitted. The batch, or message class, of ISIRs is titledCORR03OP. It contains one ISIR for every submitted studentcorrection or student duplicate request, not rejected for atransaction reject reason.

Rejected Correction/Duplicate Records

There are two categories of rejections for submitted correctionrecords, transaction and compute rejects.

1. Transaction RejectsA transaction reject prevents the correction record from beingapplied to the student’s record. If a record is rejected for one ormore reasons, the school receives an error report in message classCORE03OP (see EDE Record Level Error Report Import layout inthe Record Layouts section). No ISIR is created.

2. Compute RejectsCPS contains a series of edits that evaluate all incoming FAFSAand correction data for consistency and completeness. These editsapply to all data from electronic, Web, and paper input. AnExpected Family Contribution (EFC) is not computed for acorrection rejected for a compute reject reason. However, an ISIRis produced. Correction and duplicate ISIRs with a compute rejectare returned in the CORR03OP message class. The reasons for thecompute reject are coded on the ISIR in positions 611-624. Referto the Processing Codes section for information on interpretingthese reject codes.

There are two types of FAFSA compute reject reason codes:

• Numeric: Certain data items MUST be corrected before a validISIR can be generated (Non-Verifiable).

• Alphabetic: Certain data items MUST be either corrected orverified before a valid ISIR can be generated (Verifiable). Analphabetic reject reason code is a verifiable data element,meaning the data given is questionable but could be correct.


In the paper system, a student can verify a data field by re-enteringthe same information in the SAR correction column for the field inquestion. In the electronic process, the school may verify the data(re-enter the data as a "correction"), or set the appropriate rejectoverride (found at the end of the CORR03IN record layout inpositions 527-535), and transmit the correction record to CPS.Data that must be verified or corrected in response to each rejectreason is provided in the Processing Codes section.

A student’s record may not have an EFC if the record containsquestionable data and has an FAFSA reject reason code(s). Thereject reason codes are found in positions 611-624 on the ISIR.They explain the questionable and highlighted field(s).


CPS Header and Trailer RecordsData transmitted through the SAIG are separated by message classfor identification and processing purposes. Each message classconsists of the following segments:

• Header record

• Data record(s)

• Trailer record

Data records vary by processing function. Each record format isprovided in the Record Layout section of this Technical Reference.

Each batch of data records must be preceded by a header recordand followed by a trailer record. The end of each record (header,trailer, and data) is marked by a CR/LF (carriage return/linefeed,ASCII 13, 10). An EOF marker (end of file, ACSII 26) is optional.

The format and content of header and trailer records are found inthe Record Layout section:

• Received from the Central Processing System (CPS) messageheader and trailer records – those records produced by CPS tosend to the destination point, such as SARA03OP.

• Sent to CPS message header and trailer records –those recordsproduced by the destination point to send to CPS, such asCORR03IN messages.

Note the following about batch headers and trailers:

• The header and trailer records are the same lengths as the detail(data) records.

• Only data records of the same type (for example, FAFSAs) andthe same year can be batched together. (There is one exception– Corrections and Duplicates can be batched together.)

• The Counts in the trailer are for the number of student records,not the number of data records.

December 2001 (2002-2003) EDE Technical Reference EDE Processing(280 H) 2-27

Note the following about batch numbers:

• Destination points are responsible for supplying a unique batchnumber on the header and trailer records sent to CPS.

• The structure of the 23-character unique batch number is asfollows:

#X3ZZZZZZCCYYMMDDHHMMSS where,

#X = the record type indicator, with a pound sign (#)followed by the character below to signify the record type:

A = Electronic App ISIRs

C = Correction/Duplicate ISIRs

E = Automatic ISIRs

F = Federal Data Requests

G = CPS System Generated

I = Year To Date (YTD)

K = State Agency Non-Resident ISIRs

L = State Agency Resident ISIRs

S = Signature Corrections

3 = year indicator (always “3” for 2002-2003 data)

ZZZZZZ = the 6-digit valid Federal School Code or StateAgency 3 byte Code followed by 3 spaces

CCYYMMDD = the current date in century, year, month,day format

HHMMSS = the current time in hours, minutes, secondsformat

Example:

A batch number of #C3E1234520020509141532 signifies abatch of 2002-2003 corrections transmitted to CPS from aschool with a 6-digit code of E12345 on May 9, 2002 at2:15:32 PM.

• Batch level errors can be found in section 4 under Batch LevelError Messages

Note: Non-unique batch numbers are considered a duplicate batchand are not processed by CPS.

November 2001 (2002-2003) EDE Technical Reference Record Layouts(280 H) 3-1

Record Layouts

This section provides all the necessary record layouts needed for users tocreate their own software to participate in the EDE process.


Header Record Sent To/Received From The CPSField # Start End Length Changes Field Name Valid Content Justify

1 1 12 12 Header RecordIdentifier

CPS HEADEROne blank position afterCPS, and two blankpositions after HEADER

Left

2 13 16 4 Data Record Length

Indicates length of thedata records

4-digit numericRight justified, zero filled

Right

3 17 17 1 DeletedR =RenewalApplicat-ions

Modified7

Sent To CPS:Type of DataTransmitted

-------------------------Received From CPS:Filler

A = Initial ApplicationsH = Corrections orDuplicate requestsF = FDR RequestS = Signature Corrections7 = PIN Request-------------------------------

For ED Use Only

Left

4 18 24 7 Destination Number

SAIG assigned wheninitial Enrollment formwas processed.

‘TGXXXXX’ whereXXXXX is the 5-digit codefor your destination point

Left

5 25 26 2 Filler For ED Use Only Left6 27 34 8 Modified

validcontentfor YY

Creation Date

Date that batch wascreated.

Format is CCYYMMDDwhereCC = 20YY = Year 01, 02, or 03MM = Month 01-12DD = Day 01-31

Left

7 35 40 6 Creation Time

Time that batch wascreated.

Format is HHMMSS whereHH = Hour 00-23MM = Minute 00-59SS = Second 00-59

Right

8 41 52 12 Filler Blank Left

December 2001 (2002-2003) EDE Technical Reference Record Layouts(280 H) 3-3

Header Record Sent To/Received From The CPS (Continued)Field # Start End Length Changes Field Name Valid Content Justify

9 53 56 4 Modifiedvalidcontent

Award Year

Current AcademicCycle

‘0203’ for 2002-2003 Right

10 57 79 23 Modifiedvalidcontentfor cycleyear

Deleted#B =RenewalApp-lications

AddedStateAgencyinfo toFederalSchoolCode

Sent To CPS:Batch Number

------------------------Received From CPS:Batch Number

-------------------------Both Sent To andReceived From CPS for:• Cycle Year• Federal School Code• Date• Time

IF SENT, Batch Type:#A = ExportApplications-Initial#C = Export Corrections/Duplicates#F = Export FDR#S = Signature Corrections---------------------------IF RECEIVED,ISIR Batch Type:#A = Electronic App#C = Correction/Duplicate#E = Automatic#F = Federal DataRequests#G = CPS SystemGenerated#I = Year To Date (YTD)#K = State Agency Non-Resident#L = State AgencyResident#S = Signature Corrections------------------------------Cycle Year:3 = 2002-2003------------------------------Federal School Code:X00000 to X99999Valid characters for firstposition X are 0 (zero), B,E, or G. orState Agency: 3 byte code,YY# followed by 3 spacesValid characters for Y arealpha and # numeric---------------------------Date: Current date usingthe format CCYYMMDD---------------------------Time: Current time usingthe format HHMMSS

Right


Header Record Sent To/Received From The CPS (Continued)Field # Start End Length Changes Field Name Valid Content Justify

11 80 82 3 Filler Blank Left12 83 84 2 Deleted

21 and 71fromvalidcontent

Sent To CPS:-------------------------Received From CPS:Transaction Source SiteCode

Indicates the origin ofthe transaction and thesite location.

Blank------------------------------11 = Electronic App31 = Electronic Correction41 = FAFSA Express51,54 = MDE Lawrence52,53,55,56 = MDE Mt.Vernon61 = FAFSA on the Web62 = Renewal on the Web63 = Web Corrections64 = FAA Corrections onthe Web72 = CPS SystemGenerated73 = CPS NSLDS Post-Screening74 = CPS FDR and YTD75 = CPS SignatureCorrection76 = CPS INS SecondaryConfirmation77 = CPS Prisoner Post-Screen81 = PIC

Right

13 85 85 1 Filler Blank Left14 86 N N minus

85FillerThis filler space isappended to make theHeader the same lengthas the longest record inthe file.

Blank

N = The length of therecord found in the DataRecord length field. (Field#2)

Left


Trailer Record Sent To/Received From The CPSField # Start End Length Changes Field Name Valid Content Justify

1 1 12 12 Trailer Record Identifier CPS TRAILEROne blank position afterCPS and one blankposition after TRAILER

Left

2 13 16 4 Data Record Length

Indicates length of thedata records

4-digit numeric Right

3 17 17 1 Deleted R= Ren-ewalApp-lications

Modified7

Sent To CPS: Type ofData Transmitted

---------------------Received From CPS:Filler

A = Initial ApplicationsH = Corrections orDuplicatesS = Signature CorrectionsF = FDR Request7 = PIN Request--------------------------------Blank

Left

4 18 24 7 Destination Number

SAIG assigned wheninitial Enrollment Formwas processed

‘TGXXXXX’ whereXXXXX is the 5-digit codefor your destination point

Left

5 25 32 8 ModifiedvalidcontentYY

Creation Date

Date that batch wascreated by CPS

Format is CCYYMMDDwhereCC = 20YY = Year 01, 02, or 03MM = Month 01-12DD = Day 01-31

Left

6 33 38 6 Creation Time

Time that batch wascreated by CPS

Format is HHMMSS whereHH = Hour 00-23MM = Minute 00-59SS = Second 00-59

Right

7 39 52 14 Filler Blank Left


Trailer Record Sent To/Received From The CPS (Continued)Field # Start End Length Changes Field Name Valid Content Justify


Award Year


‘0203’ for 2002-2003 Right

9 57 61 5 Total Number ofStudent Records in thisbatch

Number of Students forwhich you will receivean ISIR or a reject for.

00000 to 99999

This count includes allrecords originally includedin this batch, includingthose imported as errorfiles.

Right

10 62 84 23 Batch Number Same as in the HeaderRecord

Right

11 85 85 1 Filler Blank Left12 86 87 2 Modified

validcontent,deleted 21and 71

Sent To CPS:----------------------Received From CPS:Transaction Source SiteCode


Blank--------------------------------11 = Electronic App31 = Electronic Correction41 = FAFSA Express51,54 = MDE Lawrence52,53,55,56 = MDE Mt.Vernon61 = FAFSA on the Web62 = Renewal on the Web63 = Web Corrections64 = FAA Corrections onthe Web72 = CPS SystemGenerated73 = CPS NSLDS Post-Screening74 = CPS FDR and YTD75 = CPS SignatureCorrection76 = CPS INS SecondaryConfirmation77 = CPS Prisoner Post-Screen81 = PIC

Right


Trailer Record Sent To/Received From The CPS (Continued)Field # Start End Length Changes Field Name Valid Content Justify

13 88 94 7 Sent To CPS: Filler---------------------Received From CPS:Accepted StudentRecord Count (Count ofstudent records withinthis batch being addedto the database)

Blank-----------------------------0000001 to 9999999

Right

14 95 101 7 Sent To CPS: Filler----------------------Received From CPS:Error Record Count(Count of studentrecords within this batchwhich are in error andwill be imported as errorfiles)

Blank------------------------------0000001 to 9999999

Right

15 102 108 7 Sent To CPS: Filler---------------------Received From CPS:Not On Database Count(Count of studentrecords not on the CPSdatabase). These recordsare also included in thecount for error records.

Blank--------------------------------0000001 to 9999999

Right

16 109 109 1 Sent To CPS: Filler----------------------Received From CPS:Batch Indicator

Blank-------------------------------Y = AcceptedN = RejectedMust be non-blank

Left

17 110 N N minus109

Filler

This filler space isappended to make theTrailer the same lengthas the longest record inthe file.

Blank

N = The length of therecord found in the DataRecord Length field. (Field#2)

Left


EDE Batch Level Error Report Import Record Layout(CORE03OP/EAPR03OP/FDRE03OP/FDRU03OP/SIGA03OP)Field # Start End Length Changes Field Name Valid Content Justify

1 1 1 1 Reject Type Always ’B’ Left2 2 24 23 Modified

validcontentfor cycleyear

Deleted#B =RenewalAppISIRs


Batch Number Batch Type:#A = Electronic App ISIRs#C = Correction/DuplicateISIRs#E = Automatic ISIRs#F = Federal DataRequests#K = State Agency Non-Resident ISIRs#L = State AgencyResident ISIRs#S = Signature Corrections------------------------------Cycle Year:3 = 2002-2003-------------------------------Federal School Code:X00000 to X99999Valid characters for firstposition X are 0 (zero), B,E, or G. orState Agency: 3 byte code,YY# followed by 3 spacesValid characters for Y arealpha and # numeric------------------------------Date: Current date usingthe format CCYYMMDD-------------------------------Time: Current time usingthe format HHMMSS

Left

3 25 33 9 Original Social SecurityNumber

The student’s originalSSN as processedinitially by the CPS.

001010001 to 999999999 Right


EDE Batch Level Error Report Import Record Layout (Continued) (CORE03OP/EAPR03OP/FDRE03OP/FDRU03OP/SIGA03OP)Field # Start End Length Changes Field Name Valid Content Justify

4 34 35 2 AddedBlank

Name ID

First two characters oflast name. Will beconstant throughout thecycle, regardless ofcorrections to last name.

Uppercase A to ZBlank

If non-blank, first charactermust contain a letter andsecond character must benon-numeric.

Left

5 36 37 2 Transaction Number

The transaction numberindicating the ISIRtransaction to becorrected.

01 to 99 Left

6 38 44 7 Destination Number TGXXXXX, whereXXXXX = DestinationPoint number

Left

7 45 45 1 DeletedR =ElectronicRenewal

Transaction Type

Type of transactionsbeing rejected

E = Electronic Correction/DuplicatesS = Signature RecordZ = ElectronicApplicationsF = FDR

Left

8 46 53 8 Creation Date

Date created

Format is CCYYMMDD Left


Award Year


Always ‘0203’ for 2002-2003

Right

10 58 102 45 Changedfieldlengthfrom 49to 45bytes

Error Message Text See ‘Batch Level ErrorMessages table in theProcessing Codes section.

Left

11 103 106 4 Added Edit Code – For ED UseOnly

0001 to 9999 Left


EDE Batch Level Error Report Import Record Layout (Continued) (CORE03OP/EAPR03OP/FDRE03OP/FDRU03OP/SIGA03OP)Field # Start End Length Changes Field Name Valid Content Justify

12 107 108 2 Error Message Code See ‘Batch Level ErrorMessages’ table in theProcessing Codes section.

Left

13 109 109 1 Filler For ED Use Only LeftTotalBytes

109


EDE Record Level Error Report Import Record Layout(CORE03OP/FDRE03OP/EAPR03OP/SIGA03OP)Field # Start End Length Changes Field Name Valid Content Justify

1 1 5 5 Serial Number

Must be non-blankMust be in ascendingsequential order.

00001 to 99999 Right



001010001 to 999999999 Right

3 15 16 2 AddedBlank

Name ID


Uppercase A to ZBlank


Left


The transaction numberindicating the ISIRtransaction to becorrected.

01 to 99 Left

5 19 34 16 Student’s Last Name 0 to 9Uppercase A to ZSpace(s). (period)’ (apostrophe)- (dash)Can be blankSecond character non-numeric

Left


EDE Record Level Error Report Import Record Layout (Continued)(CORE03OP/FDRE03OP/EAPR03OP/SIGA03OP)Field # Start End Length Changes Field Name Valid Content Justify

6 35 46 12 Student’s First Name 0 to 9Uppercase A to ZSpace(s). (period)’ (apostrophe)- (dash)Can be blank

Left

7 47 49 3 SAR Item Number 000 to 999 Right8 50 65 16 Error Message Text See ‘Record Level Error

Messages’ table in theProcessing Codes section.

Left

9 66 102 37 Invalid content sentfrom the destinationpoint

Actual data submittedby the destination point.

0 to 9Uppercase A to Z. (Period)' (Apostrophe)- (Dash), (Comma)# (Number)@ (At)% (Percent or care of)& (Ampersand)/ (Slash)Space(s)* (asterisk) = Corrected toBlank

Right

10 103 106 4 Edit Code – For ED UseOnly

0000 to 9999 Left

11 107 108 2 Error Code See ‘Record Level ErrorMessages’ table in theProcessing Codes section.

Left


109


ISIR Record Description/Data Dictionary(SARA03OP, EAPS03OP, CORR03OP, ESFN03OP, ESFR03OP, FDRF03OP,SYSG03OP, YTDO03OP, YTDR03OP, YTDN03OP)Field

#SARField Start End Length Changes Field Name Valid Content

JustifySigned


Batch Year 3, Will always be ‘3’(for 2002-2003)

Left

2 110 2 2 1 Student Last Name/SSN Change Flag

Indicates whether thestudent’s last nameand/or Social SecurityNumber (SSN) havebeen changed.

N = Last Name changeS = Social SecurityNumber changeB = Social SecurityNumber and last namechangeBlank = No change

Left

3 3 11 9 Original SocialSecurity Number

The student's originalSSN as initiallyprocessed by the CPS.

001010001 to999999999

Right

4 12 13 2 Original Name ID

First two letters of thelast name as they wereon the initialapplication, regardlessof any corrections tothe last name.

Uppercase A to ZSpace(s). (period)' (apostrophe)- (dash)Blank

Left


The CPS transactionnumber of this ISIR.

01 to 99 Right


ISIR Record Description/Data Dictionary (Continued)(SARA03OP, EAPS03OP, CORR03OP, ESFN03OP, ESFR03OP, FDRF03OP, SYSG03OP,YTDO03OP, YTDR03OP, YTDN03OP)Field


JustifySigned

6 008 16 24 9 Student’s CurrentSocial SecurityNumber

Student's SSN on thistransaction. It will bedifferent from thestudent’s original SSNonly if it has beencorrected or changed.

001010001 to999999999

Right

7 001 25 40 16 Student’s Last Name 0 to 9Uppercase A to ZSpace(s). (period)' (apostrophe)- (dash)Blank

Left

8 002 41 52 12 Student’s First Name 0 to 9Uppercase A to ZSpace(s). (period)' (apostrophe)- (dash)Blank

Left

9 003 53 53 1 Middle Initial Uppercase A to ZBlank

Left




JustifySigned

10 004 54 88 35 Permanent MailingAddress

0 to 9Uppercase A to Z. (Period)’ (apostrophe)- (Dash), (Comma)# (Number)@ (At)% (Percent or care of)& (Ampersand)/ (Slash)Space(s)Blank

Left

11 005 89 104 16 Student’s PermanentCity

0 to 9Uppercase A to Z. (Period)' (apostrophe)- (Dash), (Comma)# (Number)@ (At)% (Percent or care of)& (Ampersand)/ (Slash)Space(s)

Left

12 006 105 106 2 Student’s PermanentState

Uppercase A to ZValid postal codeSee State/Country/Jurisdiction CodesBlank

Left

13 007 107 111 5 Student’s PermanentZip Code

00000 to 99999Blank

Right




JustifySigned

14 009 112 119 8 Student’s Date ofBirth

Format isCCYYMMDD19000101 to 19991231Blank

Left

15 010 120 129 10 Student’s PermanentPhone Number

0000000000 to9999999999Blank

Right

16 011 130 149 20 Student’s Driver’sLicense Number

0 to 9Uppercase A to ZSpace(s)- (dash)* (asterisk)Blank

Left

17 012 150 151 2 Student’s Driver’sLicense State Code

Valid two letter postalcodeSee State/Country/Jurisdiction CodesBlank

Left

18 013 152 152 1 Student’s CitizenshipStatus

The value the studentreported forcitizenship.

1 = U.S. citizen (orU.S. national)2 = Eligible non-citizen3 = Neither 1 or 2, NoteligibleBlank

Left

19 014 153 161 9 Student’s AlienRegistration Number

000000001 to999999999Blank

Left




JustifySigned

20 015 162 162 1 Student’s MaritalStatus

1 = Unmarried (single,divorced, or widowed)2 = Married/Remarried3 = SeparatedBlank

Left

21 016 163 168 6 Modifiedyearreferencein validcontent

Student’s MaritalStatus Date

Format is CCYYMM190001 to 200312Blank

Left

22 017 169 169 1 Modifiedfield name

Summer 2002? 1 = Full time/Not Sure2 = ¾ time3 = ½ time4 = Less than ½ time5 = Not attendingBlank

Left


Fall 2002? 1 = Full time/Not Sure2 = ¾ time3 = ½ time4 = Less than ½ time5 = Not attendingBlank

Left


Winter 2002-2003? 1 = Full time/Not Sure2 = ¾ time3 = ½ time4 = Less than ½ time5 = Not attendingBlank

Left




JustifySigned


Spring 2003? 1 = Full time/Not Sure2 = ¾ time3 = ½ time4 = Less than ½ time5 = Not attendingBlank

Left


Summer 2003? 1 = Full time/Not Sure2 = ¾ time3 = ½ time4 = Less than ½ time5 = Not attendingBlank

Left

27 022 174 174 1 Father’s HighestGrade LevelCompleted

1 = Middle School/Jr.High2 = High School3 = College or Beyond4 = Other/UnknownBlank

Left

28 023 175 175 1 Mother’s HighestGrade LevelCompleted

1 = Middle School/Jr.High2 = High School3 = College or Beyond4 = Other/UnknownBlank

Left

29 024 176 177 2 Student’s State ofLegal Residence


Left




JustifySigned

30 025 178 178 1 Modifiedyearreferencein fieldname

Student LegalResident Before 01-01-1997?

1 = Yes2 = NoBlank

Left

31 026 179 184 6 Modifiedvalidcontentyearreference

Student’s LegalResidence Date

Format is CCYYMM190001 to 200312BlankCPS will accept:CCYYMMCCYY with blank MMBlank CCYY withMMBlank CCYYMM

Left

32 027 185 185 1 Are You Male? 1 = Yes2 = NoBlank

Left

33 028 186 186 1 Do you want SelectiveService to registeryou?

1 = Yes2 = NoBlank

Left




JustifySigned

34 029 187 187 1 Degree/Certificate 1 = 1st Bachelor’sDegree2 = 2nd Bachelor’sDegree3 = Associate Degree(occupational ortechnical program)4 = Associate Degree(general education ortransfer program)5 = Certificate ordiploma for completingan occupational,technical, oreducational program ofless than two years6 = Certificate orDiploma forcompleting anoccupational, technical,or educational programof at least two years7 = TeachingCredential Program(non-degree program)8 = Graduate orProfessional Degree9 = Other/UndecidedBlank

Right




JustifySigned


Grade Level inCollege in 2002-2003

0 = 1st year, neverattended college1 = 1st year, attendedcollege before2 = 2ndyear/sophomore3 = 3rd year/junior4 = 4th year/senior5 = 5th year/otherundergraduate6 = 1st yeargraduate/professional7 = Continuinggraduate/professionalBlank

Left

36 031 189 189 1 HS Diploma or GEDReceived?

1 = Yes2 = NoBlank

Left


First Bachelor’sDegree By 07-01-2002?

1 = Yes2 = NoBlank

Left

38 033 191 191 1 Interested in StudentLoans?

1 = Yes2 = NoBlank

Left

39 034 192 192 1 ChangedFieldName

Interested in Work-Study?

1 = Yes2 = NoBlank

Left

40 035 193 193 1 Drug ConvictionAffecting Eligibility

1 = No2 = Yes (Part year)3 = Yes/Don't KnowBlank

Left




JustifySigned

41 036 194 194 1 Student’s Tax ReturnCompleted?

1 = Already Completed2 = Will File3 = Will Not FileBlank

Left

42 037 195 195 1 Modifiedyearreferencein fieldname.

Student’s Type of2001 Tax Form Used?

1 = IRS 10402 = IRS 1040A, 1040EZ, 1040 Telefile3 = Foreign Tax Return4 = Tax return fromPuerto Rico, Guam,American Samoa, theU.S. Virgin Islands, theMarshall Islands, theFederated States ofMicronesia, or PalauBlank

Left

43 038 196 196 1 Student Eligible tofile 1040A or1040EZ?

1 = Yes2 = No3 = Don’t KnowBlank

Left

44 039 197 202 6 Student’s AdjustedGross Income fromIRS form

-999999 to 999999Blank

RightSigned

45 040 203 207 5 Student’s U.S. IncomeTax Paid

00000 to 99999Blank

Right

46 041 208 209 2 Student’s ExemptionsClaimed

00 to 99Blank

Right

47 042 210 215 6 Student’s IncomeEarned from Work

-999999 to 999999Blank

RightSigned

48 043 216 221 6 Spouse’s IncomeEarned from Work

-999999 to 999999Blank

RightSigned




JustifySigned

49 044 222 226 5 Student’s TotalAmount fromWorksheet A

00000 to 99999Blank

Right

50 045 227 231 5 Student’s TotalAmount fromWorksheet B

00000 to 99999Blank

Right

51 046 232 236 5 Student’s TotalAmount fromWorksheet C

00000 to 99999Blank

Right

52 047 237 242 6 Student’s InvestmentNet Worth

000000 to 999999Blank

Right

53 048 243 248 6 Student’s Businessand/or InvestmentFarm Net Worth

000000 to 999999Blank

Right

54 049 249 254 6 Student’s Cash,Savings, andChecking

000000 to 999999Blank

Right

55 050 255 256 2 No. of MonthsVeterans EducationBenefits Received

00 to 12Blank

Right

56 051 257 259 3 Monthly VeteransEducation Benefits

000 to 999Blank

Right


Born Before 01-01-1979?

1 = Yes2 = NoBlank

Left


Working on aMaster’s or DoctorateProgram in 2002-2003?

1 = Yes2 = NoBlank

Left




JustifySigned

59 054 262 262 1 Is Student Married? 1 = Yes2 = NoBlank

Left

60 055 263 263 1 Have Children yousupport?

1 = Yes2 = NoBlank

Left

61 056 264 264 1 Have LegalDependents Otherthan Children orSpouse?

1 = Yes2 = NoBlank

Left

62 057 265 265 1 Orphan or Ward ofCourt?

1 = Yes2 = NoBlank

Left

63 058 266 266 1 Veteran of U.S.Armed Forces?

1 = Yes2 = NoBlank

Left

64 059 267 267 1 Parent’s MaritalStatus

1 = Married/Remarried2 = Single3 = Divorced/Separated4 = WidowedBlank

Right

65 060 268 276 9 YourFather’s/Stepfather’sSocial SecurityNumber

000000000 to999999999Blank

Right

66 061 277 292 16 YourFather’s/Stepfather’sLast Name

0 to 9Uppercase A to ZSpace(s). (period)' (apostrophe)- (dash)Blank

Left




JustifySigned

67 062 293 301 9 Your Mother’s/Stepmother’s SocialSecurity Number

000000000 to999999999Blank

Right

68 063 302 317 16 Your Mother’s/Stepmother’s LastName


Left

69 064 318 319 2 Parents’ Number ofFamily Members

01 to 99Blank

Right


Parents’ Number inCollege 2002-2003(Parents’ excluded)

1 to 9Blank

Right

71 066 321 322 2 Parents’ State ofLegal Residence


Left


Parents LegalResidents before 01-01-1997?

1 = Yes2 = NoBlank

Left


Parents’ LegalResidence Date

Format is CCYYMM190001 to 200312BlankCPS will accept:CCYYMMCCYY with blank MMBlank CCYY withMMBlank CCYYMM

Left




JustifySigned

74 069 330 331 2 Age of Older Parent 00 to 99Blank

Left

75 070 332 332 1 Parents’ Tax ReturnCompleted?


Left


Parents’ Type of 2001Tax Form Used?

1 = IRS 10402 = IRS 1040A, 1040EZ, 1040 Telefile3 = Foreign Tax Return4 = Tax return fromPuerto Rico, Guam,American Samoa, theU.S. Virgin Islands, theMarshall Islands, theFederated States ofMicronesia, or PalauBlank

Left

77 072 334 334 1 Parents’ Eligible tofile 1040A or1040EZ?


Left

78 073 335 340 6 Parents’ AdjustedGross Income fromIRS form

-999999 to 999999Blank

RightSigned

79 074 341 346 6 Parents’ U.S. IncomeTax Paid

000000 to 999999Blank

Right

80 075 347 348 2 Parents’ ExemptionsClaimed

00 to 99Blank

Right

81 076 349 354 6 Father’s/Stepfather’sIncome Earned fromWork

-999999 to 999999Blank

RightSigned




JustifySigned

82 077 355 360 6 Mother’s/Stepmother’s IncomeEarned from Work

-999999 to 999999Blank

RightSigned

83 078 361 365 5 Parents’ TotalAmount fromWorksheet A

00000 to 99999Blank

Right

84 079 366 370 5 Parents’ TotalAmount fromWorksheet B

00000 to 99999Blank

Right

85 080 371 375 5 Parents’ TotalAmount fromWorksheet C

00000 to 99999Blank

Right

86 081 376 381 6 Parents’ InvestmentNet Worth

000000 to 999999Blank

Right

87 082 382 387 6 Parents’ Businessand/or InvestmentFarm Net Worth

000000 to 999999Blank

Right

88 083 388 393 6 Parents’ Cash,Savings, andChecking

000000 to 999999Blank

Right

89 084 394 395 2 Student’s Number ofFamily Members

00 to 99Blank

Right


Student’s Number inCollege 2002-2003

0 to 9Blank

Right

91 086 397 402 6 Federal School Code#1

X00000 to X99999BlankValid characters for thefirst position are 0(zero), B, E, or G

Left




JustifySigned

92 087 403 403 1 Federal School Code#1 Housing Plans

1 = On Campus2 = Off Campus3 = With ParentBlank

Left


X00000 to X99999BlankValid characters for thefirst position are 0(zero), B, E, or G.

Left



Left



Left



Left



Left



Left




JustifySigned



Left



Left



Left



Left


Date ApplicationCompleted


Left

104 099 447 447 1 Signed By

Indicates if only theapplicant, or only theparent, or bothapplicant and parentsigned the transaction.

A = Applicant OnlyB = Applicant andParentP = Parent onlyBlank = No signatures

Left




JustifySigned

105 100 448 456 9 Preparer’s SocialSecurity Number

Preparer’s SSNprovided on thetransaction.

000000000 to999999999Blank

Right

106 101 457 465 9 Preparer’s EmployerIdentification Number(EIN)

000000000 to999999999Blank

Right

107 102 466 466 1 Preparer’s Signature

Indicates that apreparer signed thetransaction.

1 = YesBlank

Left


Transaction ReceiptDate

Date the transactionwas received by theMDE or School fordata entry or the datethe student enteredrecord on the Web.

Format isCCYYMMDD20020101 to 20031231

Left

109 104 475 475 1 Dependency OverrideIndicator

Indicates that aDependency Overridewas requested on thistransaction.

1 = Dependent toIndependent2 = Dependent toIndependent OverrideCanceled3 = DependencyOverride request failedBlank = Dependencyoverride not requested

Left




JustifySigned

110 106 476 481 6 FAA Federal SchoolCode

Indicates the FederalSchool Code thatrequested adependency overrideor AdjustedCalculation request.

X00000 to X99999Valid characters forfirst position are 0(zero), B, E, or GBlank = NoDependency Overrideor FAA EFCAdjustment done

Left

111 482 482 1 Filler For ED Use Only Left112 105 483 483 1 FAA Adjustment

Indicates whether aFAA requested anEFC adjustment and ifit was processed.

1 = EFC Adjustmentprocessed2 = EFC Adjustmentrequest failedBlank = no EFCAdjustment requested

Left

113 484 484 1 Modifiedvalue of R

Input Record Type C = CorrectionApplicationD = Duplicate RequestH = CorrectionR = Renewal FAFSAon the Web or PaperRenewal FAFSAS = FAFSA Express orFAFSA on the WebApplicationBlank = InitialApplication

Left


Sequential position ofthe ISIR in the batch,except in SARA files.

00001 to 99999 Right




JustifySigned

115 490 512 23 Modifiedcycle year

Deleted#B =RenewalApp


Batch Number Consists of thefollowing:2 characters for ISIRBatch Type:#A = Electronic App#C = Correction/Duplicate#F = FDR#G = CPS SystemGenerated#I =YTD#K = State Agency Non-Resident#L = Full State AgencyResident#S = Signature#Y = ReprocessedRecords#Z = CPS Systemgenerated1 digit Cycle Year = 36 characters for FederalSchool Code or StateAgency Code8 digits for current datein CCYYMMDD format6 digits for current timein HHMMSS format00000000000000000XXXXXX = MDE Batch,where X is 1 to 9

Left

116 111 513 513 1 Early Analysis Flag

Used to indicate astudent who isrequesting EarlyAdmission to yourschool.

1 = Early AnalysisApplicantBlank

Left




JustifySigned

117 514 514 1 Added:9Modified:5Deleted:4 =FAFSAExpressDiskette

ElectronicApplication EntrySource Code

Indicates the origin ofthe electronicapplication

2 = FAA Entry5 = FAFSA Express6 = Spanish FAFSA onthe Web7 = Renewal FAFSAon the Web8 = English FAFSA onthe Web9 = FAA Access

Right

118 515 520 6 Filler For ED Use Only Left119 521 527 7 ETI Destination Code

TG number assignedby SAIG.

TGXXXXXWhere X is numericBlank

Left

120 528 528 1 Modifiedyearreferencein fieldname

RejectOverride B-Date of Birth sinceSeptember 1, 1986

1 = YesBlank

Left

121 529 529 1 RejectOverride N-Missing first or lastname

1 = YesBlank

Left

122 530 530 1 RejectOverride W-Questionable numberof family members.

1 = YesBlank

Left

123 531 531 1 Assumption Override1-Parents’ Number inCollege assumed to be1 when the number incollege is greater than6.

1 = YesBlank

Left




JustifySigned

124 532 532 1 Assumption Override2-Parents’ AGI assumedequal to sum of fatherand mother earnedincome portions.Allow AGI to be zeroor blank as entered.

1 = YesBlank

Left

125 533 533 1 Assumption Override3-Student’s Number inCollege assumed to be1 when number incollege equals numberin the household andboth are greater than2.

1 = YesBlank

Left

126 534 534 1 Assumption Override4-Student’s AGIassumed equal to thesum of student andspouse earned incomeportions. Allow AGIto be zero or blank asentered.

1 = YesBlank

Left

127 535 535 1 Assumption Override5-Parents’ Total fromWorksheet C assumedto be zero. Allowparents’ income fromWorksheet C to begreater than zero andgreater than a fixedpercentage of theparents' total income.

1 = YesBlank

Left




JustifySigned

128 536 536 1 Assumption Override6-Student’s Total fromWorksheet C assumedto be zero. Allowstudent’s income fromWorksheet C to begreater than zero, andequal or greater thanstudent's total income.

1 = YesBlank

Left

129 537 537 1 Dependency Status

Determined by CPSbased on DependencyStatus data provided.

D = Dependent,calculated EFCprovidedI = Independent,calculated EFCprovidedX = Dependentrejected, no EFCcalculatedY = Independentrejected, no EFCcalculated

Left


Student’s E-mailAddress

See E-mail AddressValid Content insection 4

Left




JustifySigned

131 588 589 2 Increasedfieldlengthfrom 1 to2 bytes;Modifiedall validfieldcontent

NSLDS Post-Screening ReasonCode

The student’seligibility has changedsince the previousprescreening.

01 = Default added02 = Overpaymentadded03 = Default resolved04 = Overpaymentresolved05 = MasterPromissory Note statuschange06 = Loan intoDischarged status07 = Loan out ofDischarged status08 = Closed school09 = ExceededSubsidized loan limit10 = ExceededCombined loan limit99 = OtherBlank = Not a Post-screening record

Left

132 590 597 8 Modifiedyearreferencein validcontent

Application ReceiptDate

Date the applicationwas received by theMDE or School fordata entry or the datethe student enteredrecord on the Web.


Left

133 598 598 1 ModifiedBlank,DeletedRenewal

Processed RecordType

C = CorrectionApplicationH = Correction/DuplicateBlank = InitialApplication

Left




JustifySigned

134 599 600 2 Modifiedfield name

Correction Appliedagainst TransactionNumber

01 to 99Blank = Transactionnot a result of acorrection

Left

135 601 601 1 RemovedH =Applicationreleasedfrom hold

System GeneratedIndicator

Transaction initiatedby the CPS with noinput from theapplicant.

A = Applicant releasedfrom DrugEnforcement holdD = Duplicate requestI = INS SecondaryconfirmationL = Duplicate requestand NSLDS match datahas changedN = NSLDS post-screening transactionP = Prisoner Post-Screened transactionZ = ReprocessedtransactionBlank = Not a systemgenerated transaction

Left

136 602 602 1 Duplicate RequestIndicator

Indicates thistransaction is aresult of a duplicaterequest.

D = Duplicate requestBlank

Left

137 603 603 1 Source ofCorrection

A = ApplicantD = CPSS = SchoolBlank

Left




JustifySigned


Parents’ Calculated2001 Tax Status

CPS determination oftax filing status.

1, 2, or 3 = Tax Filer4 or 5 = Non-Tax FilerBlank

Left


Student’s Calculated2001 Tax Status

CPS determination oftax filing status.

1, 2, or 3 = Tax Filer4 or 5 = Non-Tax FilerBlank

Left

140 606 606 1 Graduate Flag Y = Yes response toBA question and/orGraduate statusquestionBlank = Graduate Flagnot set

Left

141 607 607 1 Automatic Zero EFC

Zero EFC isautomatically set ifsimplified needs testmet and taxableincome is $13,000 orless.

Y = EFC set to zerobased on incomecriteriaBlank = Flag not set

Left

142 608 608 1 EFC Change Flag

Indicates if the EFChas gone up or downfrom the transactionbeing applied against

1 = EFC increase2 = EFC decreaseBlank = No change

Left

143 609 609 1 SAR C Flag Y = C flag set,resolution required onone or more matchresultsBlank = No flag set

Left




JustifySigned

144 610 610 1 Simplified Needs Test(SNT)

Applicant meetscertain criteria for taxfiling status andincome level and isnot required toprovide assetinformation.

Y = SNT metN = SNT not met orinsufficientinformation todetermine SNTeligibilityBlank

Left

145 611 624 14 Reject Reason Codes

Alpha/numericcharacter indicatingwhy an application orcorrection has beenrejected.

See Processing Codessection for specificcode tables anddetails.

A to Z01 to 99Blank = Applicant notrejected

Up to seven 2-character codes

Left

146 625 625 1 Selective ServiceMatch Flag

Results from SSMatch for applicantswho met criteria to besent to match.

Y = Registration statusconfirmedN = Registration statusnot confirmedT = TemporarilyExemptBlank = Record notsent to SelectiveService

Left




JustifySigned

147 626 626 1 Selective ServiceRegistration Flag

Results from student’srequest to beregistered withSelective Service.

Y = RegistrationcompletedN = Registration notcompletedT = TemporarilyExemptBlank = Record notsent to SelectiveService.

Left

148 627 627 1 INS Match Flag

Results from INSmatch for applicantswho met criteria to besent to match.

Y = CitizenshipconfirmedN = Citizenship notconfirmedBlank = Record notsent to INS

Left

149 628 642 15 INS VerificationNumber

Identification #provided by theImmigration andNaturalization Serviceindicating thatprimary verificationwas performed.

000000000000000 to999999999999999Blank

Left




JustifySigned

150 643 643 1 Modifiedall validcontent

Secondary INS MatchFlag

Results from INSConfirmation forapplicants who failedPrimary Confirmation.

C = INS has not yetconfirmed eligible non-citizen statusN = INS did notconfirm eligible non-citizen statusP = Pending Results ofSecondaryConfirmationX = INS did not haveenough information toconfirm eligible non-citizen statusY = Citizenship statusconfirmed by INSBlank = N/A

Left

151 644 658 15 Filler For ED Use Only Left152 659 659 1 SSN Match Flag

Results from SSNMatch with SocialSecurityAdministration.

1 = No match on SSN2 = SSN and namematch, no match onDOB3 = SSN match, nomatch on name4 = SSN, Name, andDOB match5 = SSN, name, DOBmatch with Date ofDeath8 = Record not sent toSSA

Left




JustifySigned

153 660 660 1 SSA Citizenship Flag

Results fromCitizenship Matchwith Social SecurityAdministration.

A = U.S. citizenB = Legal alien,eligible to workC = Legal alien, noteligible to workD = OtherE = Alien, studentrestricted, workauthorizedF = Conditionallylegalized alienN = Unable to verifycitizenship due to nomatch on SSN, nameor date of birth* = ForeignBlank = Domestic born(U.S. Citizen)

Left


SSN Date of Death

Date of Deathprovided for this SSNfrom the SocialSecurityAdministration.

CCYYMMDD19000101 to 20031231Blank

Left

155 669 669 1 NSLDS Match Flag

Results of the NSLDSMatch.

1 = Eligible for TitleIV Aid2 = Default3 = Overpayment4 = Default andOverpayment7 = Match but no dataprovided8 = Record not sent toNSLDS

Right




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156 670 670 1 VA Match Flag

Results of theVeterans AffairsMatch.

1 = Veteran statusconfirmed2 = Record found onVA database but not aqualifying Veteran3 = Record not foundon VA database4 = Record found onVA database butapplicant on activeduty8 = Record not sent toVABlank

Left

157 671 671 1 Prisoner Match 0= Applicant has notyet been sent to SSAPrisoner Match, OR isnot a prisoner, ORcannot be verifiedbecause SSN Matchwas not successful1 = Applicantincarcerated in localprison facility2 = Applicantincarcerated in state orfederal prison facility3 = Applicant’sincarcerated statuschanged from prisonerto not a prisoner.8 = Record could notbe sent to SSA becauseno last name, date ofbirth, and/or signatureprovided.

Left




JustifySigned

158 672 672 1 Student is selected forVerification

Y = SelectedN = Not Selected* = A subsequenttransaction wasselected forverification

Left

159 673 673 1 SubsequentApplication Flag

Indicates that aninitial application withthe same SSN andname ID as atransaction already onthe CPS database wassubmitted.

Y = Subsequentapplication fromstudentBlank = Not asubsequent application

Left

160 674 675 2 Deletedvaluesfrom validcontent:21 and 71

Application SourceSite Code

Indicates the origin ofthe initial applicationand the site location.

11 = Electronic App41 = FAFSA Express52,53,55,56 = MDEMt. Vernon61 = FAFSA on theWeb62 = Renewal FAFSAon the Web

Left




JustifySigned

161 676 677 2 Deletedvaluesfrom validcontent:21 and 71

Transaction SourceSite Code


11 = Electronic App31 = ElectronicCorrection41 = FAFSA Express51,54 = MDE Lawrence52,53,55,56 = MDE Mt.Vernon61 = FAFSA on the Web62 = Renewal FAFSA onthe Web63 = Web Corrections64 = FAA Corrections onthe Web72 = CPS SystemGenerated73 = CPS NSLDS Post-Screening74 = CPS FDR and YTD75 = CPS SignatureCorrection76 = CPS INS SecondaryConfirmation77 = CPS Prisoner Post-Screening81 = PIC

Left

162 112 678 681 4 DRN (Data ReleaseNumber)

Will only be includedwhen the transactionwas initiated as anElectronicApplication at thedestination point.

0000 to 9999Blank = Transactionnot in response toelectronic application

Left




JustifySigned


Transaction ProcessedDate

Date that CPScomputed thistransaction.


Left

164 690 692 3 Compute BatchNumber

000 to 999 Left

165 693 812 120 Correction Flags

See the Field Nameand Position Cross-Reference Table insection 4

Each correction flagbyte corresponds to aspecific SAR field

0 = No CorrectionMade1= Field Corrected onthis transaction2 = Field Corrected onprevious transaction

Right

166 813 932 120 Highlight Flags

Indicates fieldshighlighted inboldface on the SAR.See the Field Nameand Position Cross-Reference Table insection 4

0 = No Highlight Made1= Field Highlighted

Each highlight flagbyte corresponds to aspecific SAR field

Right

167 933 937 5 Paid EFC

Primary or SecondaryEFC, whichever islower.

00000 to 99999Blank = NoneCalculated

Left




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168 938 942 5 Primary EFC

The primary 9 monthEFC calculated. FNT,unless SNT met.


Left

169 943 947 5 Secondary EFC

The secondary 9month EFCcalculated. FNTprovided only if SNTis met and assetinformation isprovided.


Left

170 948 948 1 Federal Pell GrantPaid EFC Type

Identifies which EFCwas placed in PaidEFC.

P = Primary EFCS = Secondary EFCBlank = NoneCalculated

Left

171 949 949 1 Primary EFC Type

Identifies formulatype used to calculatethe primary EFC.

Full Needs Test =FNT

Simplified Needs Test= SNT

1 = FNT: Dependent2 = FNT: Independentwithout dependentsother than a spouse3 = FNT: Independentwith dependents otherthan a spouse4 = SNT: Dependent5 = SNT: Independentwithout dependentsother than a spouse6 = SNT: Independentwith dependents otherthan a spouseBlank = NoneCalculated

Left




JustifySigned

172 950 950 1 Secondary EFC Type

Identifies formulatype used to calculatesecondary EFC.

Full Needs Test =FNT

Simplified Needs Test= SNT

1 = FNT: Dependent2 = FNT: Independentwithout dependentsother than a spouse3 = FNT: Independentwith dependents otherthan a spouse4 = SNT: Dependent5 = SNT: Independentwithout dependentsother than a spouse6 = SNT: Independentwith dependents otherthan a spouseBlank = NoneCalculated

Left

173 951 955 5 Primary AlternateMonth 1

The primary alternateEFC used by FAO indetermining eligibilitybased on periods oftime other than 9months.


Left



Left



Left



Left




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Left



Left



Left



Left



Left



Left



Left

184 1006 1010 5 Secondary AlternateMonth 1

The secondaryalternate EFC used byFAO in determiningeligibility based onperiods of time otherthan 9 months.


Left



Left




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Left



Left



Left



Left



Left



Left



Left



Left



Left

195 1061 1067 7 TI: Total Income -9999999 to 9999999Blank = NoneCalculated

RightSigned

196 1068 1074 7 ATI: AllowancesAgainst Total Income


Left




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197 1075 1081 7 STX: State and OtherTax Allowance

-9999999 to 9999999Blank = NoneCalculated

RightSigned

198 1082 1088 7 EA: EmploymentAllowance


Left

199 1089 1095 7 IPA: IncomeProtection Allowance


Left

200 1096 1102 7 AI: Available Income -9999999 to 9999999Blank = NoneCalculated

RightSigned

201 1103 1109 7 CAI: ContributionFrom AvailableIncome


RightSigned

202 1110 1118 9 DNW: DiscretionaryNet Worth

-999999999 to999999999Blank = NoneCalculated

RightSigned

203 1119 1127 9 NW: EFC Net Worth 000000000 to999999999Blank = NoneCalculated

Left

204 1128 1136 9 APA: AssetProtection Allowance

000000000 to999999999Blank = NoneCalculated

Left

205 1137 1143 7 PCA: Parents’Contribution fromAssets


RightSigned

206 1144 1150 7 AAI: AdjustedAvailable Income


RightSigned




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207 1151 1157 7 TSC: Total StudentContribution


Left

208 1158 1164 7 TPC: Total ParentContribution


Left

209 1165 1171 7 PC: Parents’Contribution


Left

210 1172 1178 7 STI: Student’s TotalIncome


RightSigned

211 1179 1185 7 SATI: Student’sAllowance againstTotal Income


RightSigned

212 1186 1192 7 SIC: DependentStudents’ IncomeContribution


Left

213 1193 1201 9 SDNW: Student’sDiscretionary NetWorth


RightSigned

214 1202 1208 7 SCA: Student’sContribution fromAssets


RightSigned

215 1209 1215 7 FTI: FISAP TotalIncome


RightSigned

216 1216 1222 7 SEC TI: SecondaryTotal Income


RightSigned

217 1223 1229 7 SEC ATI: SecondaryAllowances AgainstTotal Income


Left




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218 1230 1236 7 SEC STX: SecondaryState Tax Allowance


RightSigned

219 1237 1243 7 SEC EA: SecondaryEmploymentAllowance


Left

220 1244 1250 7 SEC IPA: SecondaryIncome ProtectionAllowance


Left

221 1251 1257 7 SEC AI: SecondaryAvailable Income


RightSigned

222 1258 1264 7 SEC CAI: SecondaryContribution FromAvailable Income


RightSigned

223 1265 1273 9 SEC DNW:SecondaryDiscretionary NetWorth


RightSigned

224 1274 1282 9 SEC NW: SecondaryNet Worth


Left

225 1283 1291 9 SEC APA: SecondaryAsset ProtectionAllowances


Left

226 1292 1298 7 SEC PCA: SecondaryParents’ Contributionfrom Assets


RightSigned

227 1299 1305 7 SEC AAI: SecondaryAdjusted AvailableIncome


RightSigned




JustifySigned

228 1306 1312 7 SEC TSC: SecondaryTotal StudentContribution


Left

229 1313 1319 7 SEC TPC: SecondaryTotal ParentContribution


Left

230 1320 1326 7 SEC PC: SecondaryParents’ Contribution


Left

231 1327 1333 7 SEC STI: SecondaryStudent’s TotalIncome


RightSigned

232 1334 1340 7 SEC SATI:Secondary Student’sAllowance AgainstTotal Income


RightSigned

233 1341 1347 7 SEC SIC: SecondaryStudent’s DependentIncome Contribution


Left

234 1348 1356 9 SEC SDNW:Secondary Student’sDiscretionary NetWorth


RightSigned

235 1357 1363 7 SEC SCA: SecondaryStudent’sContribution fromAssets


RightSigned

236 1364 1370 7 SEC FTI: SecondaryFISAP Total Income


RightSigned

237 1371 1371 1 Assumed Citizenship 1 = Assumed student isa citizen2 = Assumed student isan eligible non-citizenBlank = Noassumption

Left




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238 1372 1372 1 AssumedStudent’s MaritalStatus

1 = Assumed unmarried2 = Assumedmarried/remarriedBlank = No assumption

Left

239 1373 1378 6 AssumedStudent’s AGI


RightSigned

240 1379 1383 5 AssumedStudent’s U.S.Tax Paid

00000 to 99999Blank = No assumption

Left

241 1384 1389 6 AssumedStudent’s Incomefrom Work


RightSigned

242 1390 1395 6 AssumedSpouse’s Incomefrom Work


RightSigned

243 1396 1400 5 AssumedStudent’s Totalfrom WorksheetC

00000 to 99999Blank = No assumption

Left

244 1401 1401 1 Assumed Date ofBirth Prior

1 = Assumed Yes2 = Assumed NoBlank = No assumption

Left

245 1402 1402 1 Assumed StudentIsMarried/Remarried


Left

246 1403 1403 1 Assumed HaveChildren YouSupport?


Left

247 1404 1404 1 Assumed HaveLegalDependentsOther thanChildren orSpouse?

2 = Assumed no legaldependentsBlank = No assumption

Left

248 1405 1405 1 Assumed VAStatus

2 = Assumed not a VeteranBlank = No assumption

Left




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249 1406 1407 2 Assumed Student’s #in Family

00 to 99Blank = Noassumption

Left

250 1408 1408 1 Assumed Student’s #in College


Left

251 1409 1409 1 Assumed Parents’Marital Status

1 = Assumedmarried/remarried2 = Assumed singleBlank = Noassumption

Left

252 1410 1418 9 AssumedFather’s/Stepfather’sSSN

000000000 to999999999Blank

Right

253 1419 1427 9 Assumed Mother’s/Stepmother’s SSN

000000000 to999999999Blank

Right

254 1428 1429 2 Assumed Parents’ # inFamily


Left

255 1430 1430 1 Assumed Parents’ # inCollege


Left

256 1431 1436 6 Assumed Parents'AGI

-999999 to 999999Blank = Noassumption

RightSigned

257 1437 1442 6 Assumed Parents’U.S. Tax Paid


Left

258 1443 1448 6 Assumed Father's/Stepfather’s IncomeEarned from Work


RightSigned

259 1449 1454 6 Assumed Mother's/Stepmother’s IncomeEarned from Work


RightSigned




JustifySigned

260 1455 1459 5 Assumed Parents’Total from WorksheetC


Left

261 1460 1519 60 Comment Codes

Comments provided byCPS to furthercommunicateimportant results andprocessing information.

Twenty 3-digit numericcomment codes. (SeeISIR Comment CodeText.)Unused positionscontain all zeroes.

Right

262 1520 1539 20 SAR Acknowledge-ment Comment Codes

Codes are entered fromleft to right by the CPSand the unusedpositions are filled withzeros.

Ten 2-digit codes forcomments appearingon the SARAcknowledgement.

Right

263 1540 1540 1 Pell Grant EligibilityFlag

Indicates transactionhas been determinedeligible for a FederalPell Grant by the CPS.

Y = This transactiondetermined eligible fora Federal Pell Grant.Blank = Thistransaction determinedineligible for a FederalPell Grant

Left

264 1541 1542 2 Reprocessed ReasonCode

The code indicatingwhy an ISIR wasreprocessed by theCPS. An electronicmessage will be sent todestination pointsidentifying definitionof the code.

01 to 99Blank = Not areprocessed transaction

Left




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265 1543 1550 8 Modifiedyearreference invalidcontent

Duplicate Date

CPS Process Date ofthe duplicatetransaction requested.


Left

266 1551 1551 1 Removed 5=Electronicrenewalapplication

ISIR TransactionType

Where thetransaction wasgenerated from.

0 = Electronic initialapplication1 = Automatic ISIRgenerated2 = Electroniccorrection3 = Electronicduplicate request

Right

267 1552 1552 1 Electronic FederalSchool CodeIndicator

Identifies one of thecolleges listed inFields 91, 93, 95, 97,99 or 101 thatinitiated thetransaction be sent tothe destination point.

1 = Federal SchoolCode #12 = Federal SchoolCode #23 = Federal SchoolCode #34 = Federal SchoolCode #45 = Federal SchoolCode #56 = Federal SchoolCode #6Blank = No FederalSchool Code

Left




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268 1553 1558 6 Multi School CodeFlags

Each byte of this fieldcorresponds to the 6Federal School Codechoices.If the second byte ofthis field has a Y, thenthe Federal SchoolCode listed in FederalSchool Code #2 isassociated with thedestination point.

Y or Blank is valid inany one of the 6positions.

There may be morethan 1 Y in the case ofa servicer.

Will never be entirelyblank, except on StateAgency ISIRs.

Left

269 1559 1559 1 Duplicate SSNIndicator

Indicates if anotherfiler is using thisoriginal SSN in theiroriginal SSN field.

Y = Another filer alsousing this SSNBlank = N/A

Left

270 1560 1561 2 Added Verification TrackingFlag

A or B = Selected1 to 33 = SelectedBlank = Not selected

Left

271 1562 1579 18 Decreasedfieldlengthfrom 22bytes

Filler For ED Use Only Left

272 1580 1581 2 NSLDS TransactionNumber

Reflects the latesttransaction numberfor which NSLDSupdated information.Will never be blank.

01 to 99 Right




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273 1582 1582 1 AddedBlank toValidContent

NSLDS DatabaseResults Flag

1 = Record matched,data sent2 = SSN match, noname or date of birthmatch-no data sent3 = SSN not found inNSLDS4 = Full match, norelevant data to sendBlank = Record notsent, all NSLDS fieldswill be blank

Left

274 1583 1583 1 NSLDS Flag

For NSLDS Use Only

YNBlank

Left

275 1584 1584 1 NSLDS PellOverpayment Flag

D = DeferredN = N/AS (SatisfactoryRepaymentArrangements)W = WaivedY = Overpayment

Left

276 1585 1592 8 NSLDS PellOverpayment Contact

Numeric school codeN/AY (more than one)

Right

277 1593 1593 1 NSLDS SEOGOverpayment Flag


Left

278 1594 1601 8 NSLDS SEOGOverpayment Contact


Right




JustifySigned

279 1602 1602 1 NSLDS PerkinsOverpayment Flag


Left

280 1603 1610 8 NSLDS PerkinsOverpayment Contact


Left

281 1611 1611 1 NSLDS DefaultedLoan Flag

Y or N Left

282 1612 1612 1 NSLDS DischargedLoan Flag

Y or N Left

283 1613 1613 1 NSLDS LoanSatisfactoryRepayment Flag

Y or N Left

284 1614 1614 1 Active BankruptcyFlag

Y or N Left

285 1615 1620 6 NSLDS AggregateSubsidizedOutstanding PrincipalBalance

NumericN/A

Right

286 1621 1626 6 NSLDS AggregateUnsubsidizedOutstanding PrincipalBalance

NumericN/A

Right

287 1627 1632 6 NSLDS AggregateCombinedOutstanding PrincipalBalance

NumericN/A

Right

288 1633 1638 6 NSLDS AggregateConsolidatedOutstanding PrincipalBalance

NumericN/A

Right




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289 1639 1644 6 NSLDS AggregateSubsidized PendingDisbursement

NumericN/A

Right

290 1645 1650 6 NSLDS AggregateUnsubsidized PendingDisbursement

NumericN/A

Right

291 1651 1656 6 NSLDS AggregateCombined PendingDisbursement

NumericN/A

Right

292 1657 1662 6 NSLDS AggregateSubsidized Total

NumericN/A

Right

293 1663 1668 6 NSLDS AggregateUnsubsidized Total

NumericN/A

Right

294 1669 1674 6 NSLDS AggregateCombined Total

NumericN/A

Right

295 1675 1680 6 NSLDS AggregateConsolidated Total

NumericN/A

Right

296 1681 1686 6 NSLDS PerkinsPrincipal Balance

NumericN/A

Right

297 1687 1692 6 NSLDS PerkinsCurrent Year LoanAmount

NumericN/A

Right

298 1693 1693 1 NSLDS DefaultedLoan Change Flag

#N

Left

299 1694 1694 1 NSLDS DischargedLoan Change Flag

#N

Left

300 1695 1695 1 NSLDS SatisfactoryRepayment ChangeFlag

#N

Left

301 1696 1696 1 NSLDS ActiveBankruptcy ChangeFlag

#N

Left

302 1697 1697 1 NSLDSOverpaymentsChange Flag

#N

Left




JustifySigned

303 1698 1698 1 NSLDS AggregateLoan Change Flag

#N

Left

304 1699 1699 1 NSLDS Perkins LoanChange Flag

#N

Left

305 1700 1700 1 NSLDS Pell PaymentChange Flag

#N

Left

306 1701 1701 1 NSLDS AdditionalPell Flag

Y or N Left

307 1702 1702 1 NSLDS AdditionalLoans Flag

Y or N Left

308 1703 1703 1 Direct Loan Master-Prom Note Flag

A = ActiveC = ClosedI = InactiveN = No MPN on fileU = UnavailableBlank = No data fromNSLDS

Left

309 1704 1705 2 NSLDS Pell SequenceNumber (1)

01 to 03Blank

Left

310 1706 1708 3 NSLDS PellVerification Flag (1)

Alpha fieldN/A

Left

311 1709 1714 6 NSLDS Pell EFC (1) 000000 to 999999Blank

Left

312 1715 1722 8 NSLDS Pell SchoolCode (1)

NumericBlank

Right

313 1723 1724 2 NSLDS PellTransaction Number(1)

NumericBlank

Right

314 1725 1732 8 NSLDS Pell LastUpdate Date (1)

Numeric(CCYYMMDD)N/ABlank

Left




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315 1733 1738 6 NSLDS PellScheduled Amount(1)

Whole dollar amountwith leading zeros

NumericBlank

Right

316 1739 1744 6 NSLDS Pell AmountPaid to Date (1)


NumericBlank

Left

317 1745 1750 6 NSLDS PellRemaining Amount toPay (1)


NumericBlank

Right

318 1751 1755 5 NSLDS Pell PercentScheduled AwardUsed (1)

Whole percent withleading zeros i.e. 50%= 00050

NumericBlank

Right

319 1756 1761 6 NSLDS Pell AwardAmount (1)


NumericBlank

Right


01 to 03Blank

Left


Alpha fieldN/A

Left


Left




JustifySigned


NumericBlank

Right


NumericBlank

Right



Left



NumericBlank

Right



NumericBlank

Left



NumericBlank

Right



NumericBlank

Right




JustifySigned



NumericBlank

Right


01 to 03Blank

Left


Alpha fieldN/A

Left


Left


NumericBlank

Right


NumericBlank

Right



Left



NumericBlank

Right



NumericBlank

Left




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NumericBlank

Right



NumericBlank

Right



NumericBlank

Right

342 1878 1879 2 NSLDS Loan (1)Sequence Number

01 to 12Blank

Left

343 1880 1880 1 Addedvalue T tovalidcontent

NSLDS Loan (1)Type Code

D = DefaultedR = RecentT = DischargedBlank

Left

344 1881 1881 1 NSLDS Loan (1)Change Flag

#NBlank

Left

345 1882 1883 2 NSLDS Loan (1)Program Code

See NSLDS LoanProgram Codes Table

Left

346 1884 1889 6 NSLDS Loan (1) NetAmount

000000 to 999999Blank

Right

347 1890 1891 2 NSLDS Loan (1)Current Status Code

See NSLDS LoanCurrent Status CodesTable

Left




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348 1892 1899 8 NSLDS Loan (1)Current Status Date

Format isCCYYMMDDBlank

Left

349 1900 1905 6 NSLDS Loan (1)Aggregate PrincipalBalance

000000 to 999999N/ABlank

Right

350 1906 1913 8 NSLDS Loan (1)Aggregate PrincipalBalance Date


Left

351 1914 1921 8 NSLDS Loan (1)Begin Date


Left

352 1922 1929 8 NSLDS Loan (1) EndDate


Left

353 1930 1932 3 NSLDS Loan (1) GACode

NumericN/ABlank

Left

354 1933 1935 3 NSLDS Loan (1)Contact Type

AlphaN/ABlank

Left

355 1936 1943 8 NSLDS Loan (1)School Code

NumericN/ABlank

Left

356 1944 1951 8 NSLDS Loan (1)Contact Code

NumericN/ABlank

Left

357 1952 1954 3 NSLDS Loan (1)Grade Level

NumericN/ABlank

Left




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358 1955 1955 1 NSLDS Loan (1)AdditionalUnsubsidized LoanFlag

P = PLUS denialH = HealthProfessionalB = BothN = Neither

Left

359 1956 1956 1 NSLDS Loan (1)Capitalized InterestFlag

Y = YesN = No

Left

360 1957 1962 6 Added NSLDS Loan (1)Amount of LastDisbursement

000000 to 999999N/ABlank

Right

361 1963 1970 8 Added NSLDS Loan (1) Dateof Last Disbursement


Left


01 to 12Blank

Left




Left


#NBlank

Left



Left


000000 to 999999Blank

Right



Left


Format CCYYMMDDBlank

Left


000000 to 999999N/ABlank

Right




JustifySigned



Left



Left



Left


NumericN/ABlank

Left


AlphaN/ABlank

Left


NumericN/ABlank

Left


NumericN/ABlank

Left


NumericN/ABlank

Left



Left


Y = YesN = No

Left




JustifySigned


000000 to 999999N/ABlank

Right



Left


01 to 12Blank

Left




Left


#NBlank

Left



Left


000000 to 999999Blank

Right



Left



Left


000000 to 999999N/ABlank

Right



Left




JustifySigned



Left



Left


NumericN/ABlank

Left


AlphaN/ABlank

Left


NumericN/ABlank

Left


NumericN/ABlank

Left


NumericN/ABlank

Left



Left


Y = YesN = No

Left


000000 to 999999N/ABlank

Right




JustifySigned



Left


01 to 12Blank

Left

403 2159 2159 1 Addedvalue Tvalidcontent



Left


#NBlank

Left



Left


000000 to 999999Blank

Right



Left



Left


000000 to 999999N/ABlank

Right



Left



Left




JustifySigned



Left


NumericN/ABlank

Left


AlphaN/ABlank

Left


NumericN/ABlank

Left


NumericN/ABlank

Left


NumericN/ABlank

Left



Left


Y = YesN = No

Left


000000 to 999999N/ABlank

Right



Left




JustifySigned


01 to 12Blank

Left




Left


#NBlank

Left



Left


000000 to 999999Blank

Right



Left



Left


000000 to 999999N/ABlank

Right



Left



Left



Left




JustifySigned


NumericN/ABlank

Left


AlphaN/ABlank

Left


NumericN/ABlank

Left


NumericN/ABlank

Left


NumericN/ABlank

Left



Left


Y = YesN = No

Left


000000 to 999999N/ABlank

Right



Left


01 to 12Blank

Left




JustifySigned




Left


#NBlank

Left



Left


000000 to 999999Blank

Right



Left



Left


000000 to 999999N/ABlank

Right



Left



Left



Left


NumericN/ABlank

Left




JustifySigned


AlphaN/ABlank

Left


NumericN/ABlank

Left


NumericN/ABlank

Left


NumericN/ABlank

Left



Left


Y = YesN = No

Left


000000 to 999999N/ABlank

Right



Left


2450


Type 2 Individual PIN Mailer Request Export and PIN ErrorImport Record Layout(RADD03IN- Sent to CPS; EREP03OP- Received from CPS)Field # Start End Length Changes Field Name Valid Content Justify

1 1 7 7 Destination Point ID TGXXXXX, where‘XXXXX’ = destination ID

Left


Year Indicator Always ‘3’ for 2002-2003 Left

3 9 9 1 Modifiedfieldname

PIN Request Type Always '2' for SelectedIndividual Requests

Left

4 10 10 1 Error CodeSent to CPS------------------------Received from CPS

Blank------------------------------1 = Invalid destinationpoint2 = Destination not validfor participation3 = No records found onRenewal ApplicationDatabaseBlank = No error

Note: If record meetsmultiple error codes, thelowest number will bereported.

Left

5 11 21 11 ID Field 1 Original SSN and Name IDCode

Left

6 22 22 1 ID Error Code 1Sent to CPS-----------------------Received from CPS

Blank-------------------------------1 = ID not flagged forRenewal Application2 = ID and Federal SchoolCode mismatch4 = Duplicate request,record previously sentBlank = No error

Left


Type 2 Individual PIN Mailer Request Export and PIN Error Import RecordLayout (Continued)(RADD03IN- Sent to CPS; EREP03OP- Received from CPS)Field # Start End Length Changes Field Name Valid Content Justify

7 23 33 11 ID Field 2 Original SSN and Name IDCode

Left

8 34 34 1 ID Error Code 2 Same as ID Error Code 1 Left9 35 45 11 ID Field 3 Original SSN and Name ID

CodeLeft


CodeLeft


CodeLeft

14 70 70 1 ID Error Code 5 Same as ID Error Code 1 Left15 71 76 6 Federal School Code X00000 to X99999

Valid characters for thefirst position are 0 (zero),B, E, or G

Left

16 77 77 1 Federal School CodeError CodeSent to CPS----------------------Received from CPS

Blank-------------------------------3= Federal School Codeinvalid or not under thisdestination pointBlank = No error

Left

17 78 79 2 Filler For ED Use Only Left18 80 80 1 PIN Mailer Indicator Y = Request CPS to print

and send PIN mailers tostudents

Left


Type 2 Individual PIN Mailer Request Export and PIN Error Import RecordLayout (Continued)(RADD03IN- Sent to CPS; EREP03OP- Received from CPS)Field # Start End Length Changes Field Name Valid Content Justify

19 81 81 1 Modifiedall errorcodes

Format Error CodeSent to CPS---------------------Received from CPS

Blank--------------------------------A = Incorrect destination ID(TGXXXXX) on the networkheader/trailer recordsB = Incorrect message classon the network header/trailerrecordsC = Incorrect data recordlength on CPS header/trailerrecordsD = Incorrect destination ID(TGXXXXX) on the networkheader/trailer, CPSheader/trailer, and Type 2PIN detail recordsE = Incorrect Award Year onthe CPS header/trailerrecordsF = Incorrect Year IndicatorG = Non-Type 2 request sentelectronically via SAIGH = Mismatch of type andrecord formatI = PIN Request batchcontains blank linesJ = PIN Request batchcontains error codesK = Empty PIN Requestbatch submittedL = PIN Request batchcontains low-valuesExample: Hex ‘00’M = Incorrect PIN MailerIndicatorBlank = No error

Left


109


RAPP PIN/Print Notification Layout(RADD03OP)Field # Start End Length Field Name Valid Content Justify

1 1 9 9 Original SocialSecurity Number

The student’s originalSSN as initiallyprocessed by theCPS.

001010001 to 999999999 Right

2 10 11 2 Original Name ID

First two letters ofthe last name as theywere on the initialapplication,regardless of anycorrections to the lastname.

Uppercase A to ZSpace(s). (period)’ (apostrophe)- (dash)Blank

Left

3 12 27 16 Student’s Last Name 0 to 9Uppercase A to ZSpace(s). (period)' (apostrophe)- (dash)Blank

Left

4 28 39 12 Student’s First Name 0 to 9Uppercase A to ZSpace(s). (period)' (apostrophe)- (dash)Blank

Left

5 40 40 1 Middle Initial Uppercase A to ZBlank

Left


RAPP PIN/Print Notification Layout (Continued)(RADD03OP)Field # Start End Length Field Name Valid Content Justify

6 41 75 35 Permanent MailingAddress

0 to 9Uppercase A to Z. (Period)’ (Apostrophe)- (Dash), (Comma)# (Number)@ (At)% (Percent or care of)& (Ampersand)/ (Slash)Space(s)Blank

Left

7 76 91 16 Student’s PermanentCity

0 to 9Uppercase A to Z. (Period)' (Apostrophe)- (Dash), (Comma)# (Number)@ (At)% (Percent or care of)& (Ampersand)/ (Slash)Space(s)

Left

8 92 93 2 Student’s PermanentState


Left

9 94 98 5 Student’s PermanentZip Code

00000 to 99999Blank

Right


RAPP PIN/Print Notification Layout (Continued)(RADD03OP)Field # Start End Length Field Name Valid Content Justify

10 99 106 8 Student’s Date ofBirth

Format is CCYYMMDD19000101 to 19991231Blank

Left

11 107 116 10 Student’s PermanentPhone Number

0000000000 to9999999999Blank

Right

12 117 117 1 Print Indicator Y = Student receivedDirect Print PaperRenewal FAFSABlank

Left

13 118 118 1 PIN Indicator Y = Student received PINBlank

Left

14 119 168 50 Student E-mailaddress

See E-mail Address ValidContent in section 4

Left

15 169 172 4 Filler For ED Use Only Left16 173 179 7 Destination Number ‘TGXXXXX’ where

XXXXX is the 5-digitcode for your destinationpoint

Left

17 180 185 6 Federal School Code X00000 to X99999BlankValid characters for thefirst position are 0 (zero),B, E, or G

Left

TotalBytes

185


FAFSA Application Export Record Layout(EAPS03IN)

Field # Start End Length Changes Field Name Valid ContentJustifySigned

1 1 9 9 Student’s Current SocialSecurity Number

001010001 to 999999999 Right

2 10 25 16 Student’s Last Name

If non-blank, firstcharacter must be aletter. Second charactermust be non-numeric.


Left

3 26 37 12 Student’s First Name

If non-blank, firstcharacter must be aletter.


Left

4 38 38 1 Middle Initial Uppercase A to ZBlank

Left


0 to 9Uppercase A to Z. (Period)' (Apostrophe)- (Dash), (Comma)# (Number)@ (At)% (Percent or care of)& (Ampersand)/ (Slash)Space(s)Blank

Left


FAFSA Application Export Record Layout (Continued)(EAPS03IN)



0 to 9Uppercase A to Z. (Period)' (Apostrophe)- (Dash), (Comma)# (Number)@ (At)% (Percent or care of)& (Ampersand)/ (Slash)Space(s)Blank

Left



Left


00000 to 99999Must be 00000 if Student’sPermanent State is CN,MX or FC

Right

9 97 104 8 Student’s Date of Birth Format is CCYYMMDD19000101 to 19991231

Left


0000000000 to9999999999Blank

Right

11 115 134 20 Student’s Driver’sLicense Number

Entire field cannotconsist of all numbersand first charactercannot be an asterisk.

0 to 9Uppercase A to ZEmbedded space(s)- (dash)* (asterisk)Blank

Left




12 135 136 2 Student’s Driver’sLicense State Code

Valid two letter postal codeSee State/Country/Jurisdiction CodesBlank

Left

13 137 137 1 Student’s CitizenshipStatus

1 = U.S. citizen (or U.S.national)2 = Eligible non-citizen3 = Neither 1 or 2

Left

14 138 146 9 Student’s AlienRegistration Number

000000001 to 999999999Blank

Left

15 147 147 1 Student’s Marital Status 1 = Unmarried (single,divorced, or widowed)2 = Married/Remarried3 = Separated

Left


Student’s Marital StatusDate

Format is CCYYMM190001 to 200312Blank

Right


Summer 2002? 1 = Full time/Not sure2 = ¾ time3 = ½ time4 = Less than ½ time5 = Not attendingBlank

Left


Fall 2002? 1 = Full time/Not sure2 = ¾ time3 = ½ time4 = Less than ½ time5 = Not attendingBlank

Left


Winter 2002-2003? 1 = Full time/Not sure2 = ¾ time3 = ½ time4 = Less than ½ time5 = Not attendingBlank

Left





Spring 2003? 1 = Full time/Not sure2 = ¾ time3 = ½ time4 = Less than ½ time5 = Not attendingBlank

Left


Summer 2003? 1 = Full time/Not sure2 = ¾ time3 = ½ time4 = Less than ½ time5 = Not attendingBlank

Left

22 159 159 1 Father’s Highest GradeLevel Completed

1 = Middle School/Jr. High2 = High School3 = College or Beyond4 = Other/UnknownBlank

Left

23 160 160 1 Mother’s Highest GradeLevel Completed

1 = Middle School/Jr. High2 = High School3 = College or Beyond4 = Other/UnknownBlank

Left

24 161 162 2 Student’s State of LegalResidence


Left

25 163 163 1 Modifiedfieldname yearreference

Student Legal ResidentBefore 01-01-1997

1 = Yes2 = NoBlank

Left






Format is CCYYMM190001 to 200312CPS will accept:CCYYMMCCYY with blank MMBlank CCYY with MMBlank CCYYMM

Left

27 170 170 1 Are You Male? 1 = Yes2 = NoBlank

Left

28 171 171 1 Do You want SelectiveService to register you?

1 = Yes2 = NoBlank

Left

29 172 172 1 Degree/Certificate 1 = 1st Bachelor’s Degree2 = 2nd Bachelor’s Degree3 = Associate Degree(occupational or technicalprogram)4 = Associate Degree(general education ortransfer program)5 = Certificate or diplomafor completing anoccupational, technical, oreducational program ofless than two years6 = Certificate or Diplomafor completing anoccupational, technical, oreducational program of atleast two years7 = Teaching CredentialProgram (non-degreeprogram)8 = Graduate orProfessional Degree9 = Other/UndecidedBlank

Right





Grade Level in Collegein 2002-2003

0 = 1st year, never attendedcollege1 = 1st year, attendedcollege before2 = 2nd year/sophomore3 = 3rd year/junior4 = 4th year/senior5 = 5th year/otherundergraduate6 = 1st yeargraduate/professional7 = Continuinggraduate/professionalBlank

Left

31 174 174 1 HS Diploma or GEDReceived?

1 = Yes2 = NoBlank

Left


First Bachelor’s DegreeBy 07-01-2002?

1 = Yes2 = NoBlank

Left

33 176 176 1 Interested in StudentLoans?

1 = Yes2 = NoBlank

Left

34 177 177 1 Interested in StudentEmployment?

1 = Yes2 = NoBlank

Left

35 178 178 1 Drug ConvictionAffecting Eligibility

1 = No2 = Yes (Part year)3 = Yes/Don't KnowBlank

Left

36 179 179 1 Student’s Tax ReturnCompleted?


Left





Student’s Type of 2001Tax Form Used?

1 = IRS 10402 = IRS 1040A, 1040 EZ,1040 Telefile3 = Foreign Tax Return4 = Tax return from PuertoRico, Guam, AmericanSamoa, the U.S. VirginIslands, the MarshallIslands, the FederatedStates of Micronesia, orPalauBlank

Left

38 181 181 1 Student Eligible to file1040A or 1040EZ?


Left

39 182 187 6 Student’s AdjustedGross Income from IRSform

-999999 to 999999Blank

RightSigned

40 188 192 5 Student’s U.S. IncomeTax Paid

00000 to 99999Blank

Right

41 193 194 2 Student’s ExemptionsClaimed

00 to 99Blank

Right

42 195 200 6 Student’s IncomeEarned from Work

-999999 to 999999 RightSigned

43 201 206 6 Spouse’s IncomeEarned from Work

-999999 to 999999Blank

RightSigned

44 207 211 5 Student’s Total Amountfrom Worksheet A

00000 to 99999Blank

Right

45 212 216 5 Student’s Total Amountfrom Worksheet B

00000 to 99999Blank

Right

46 217 221 5 Student’s Total Amountfrom Worksheet C

00000 to 99999Blank

Right

47 222 227 6 Student’s InvestmentNet Worth

000000 to 999999Blank

Right




48 228 233 6 Student’s Businessand/or Investment FarmNet Worth

000000 to 999999Blank

Right

49 234 239 6 Student’s Cash,Savings, and Checking

000000 to 999999Blank

Right

50 240 241 2 No. of Months VeteransEducation BenefitsReceived

00 to 12Blank

Right

51 242 244 3 Monthly VeteransEducation Benefits

000 to 999Blank

Right



1 = Yes2 = No

Left


Working on a Master’sor Doctorate Program in2002-2003?

1 = Yes2 = No

Left

54 247 247 1 Is Student Married? 1 = Yes2 = No

Left

55 248 248 1 Have Children youSupport?

1 = Yes2 = No

Left

56 249 249 1 Have Legal DependentsOther than Children orSpouse?

1 = Yes2 = No

Left

57 250 250 1 Orphan or Ward ofCourt?

1 = Yes2 = No

Left

58 251 251 1 Veteran of U.S. ArmedForces?

1 = Yes2 = No

Left




59 252 252 1 Parent’s Marital Status 1 = Married/Remarried2 = Single3 = Divorced/Separated4 = WidowedBlank

Right

60 253 261 9 Deleted* =Correctedto BlankonRenewalFAFSAONLY

YourFather’s/Stepfather’sSocial Security Number

000000000 to 999999999Blank

Right

61 262 277 16 YourFather’s/Stepfather’sLast Name

0 to 9Uppercase A to ZSpace(s). (period)' (Apostrophe)- (dash)Blank

Left

62 278 286 9 Deleted* =Correctedto BlankonRenewalFAFSAONLY

YourMother’s/Stepmother’sSocial Security Number

000000000 to 999999999Blank

Right

63 287 302 16 YourMother’s/Stepmother’sLast Name

0 to 9Uppercase A to ZSpace(s). (period)' (Apostrophe)- (dash)Blank

Left




64 303 304 2 Parents’ Number ofFamily Members

01 to 99Blank

Right


Parents’ Number inCollege2002-2003 (Parents’excluded)

1 to 9Blank

Right

66 306 307 2 Parents’ State of LegalResidence


Left


Parents’ LegalResidents before 01-01-1997?

1 = Yes2 = NoBlank

Left

68 309 314 6 Modifiedfieldnamevalidcontent


Format is CCYYMM190001 to 200312

CPS will accept:CCYYMMCCYY with blank MMBlank CCYY with MMBlank CCYYMM

Left

69 315 316 2 Age of Older Parent 00 to 99Blank

Left

70 317 317 1 Parents’ Tax ReturnCompleted?


Left





Parents’ Type of 2001Tax Form Used?

1 = IRS 10402 = IRS 1040A, 1040 EZ,1040 Telefile3 = Foreign Tax Return4 = Tax return from PuertoRico, Guam, AmericanSamoa, the U.S. VirginIslands, the MarshallIslands, the FederatedStates of Micronesia, orPalauBlank

Left

72 319 319 1 Parents’ Eligible to file1040A or 1040EZ?


Left

73 320 325 6 Parents’ Adjusted GrossIncome from IRS form

-999999 to 999999Blank

RightSigned

74 326 331 6 Parents’ U.S. IncomeTax Paid

000000 to 999999Blank

Right

75 332 333 2 Parents’ ExemptionsClaimed

00 to 99Blank

Right

76 334 339 6 Father’s/Stepfather’sIncome Earned fromWork

-999999 to 999999Blank

RightSigned

77 340 345 6 Mother’s/Stepmother’sIncome Earned fromWork

-999999 to 999999Blank

RightSigned

78 346 350 5 Parents’ Total Amountfrom Worksheet A

00000 to 99999Blank

Right

79 351 355 5 Parents’ Total Amountfrom Worksheet B

00000 to 99999Blank

Right

80 356 360 5 Parents’ Total Amountfrom Worksheet C

00000 to 99999Blank

Right

81 361 366 6 Parents’ Investment NetWorth

000000 to 999999Blank

Right




82 367 372 6 Parents’ Business and/orInvestment Farm NetWorth

000000 to 999999Blank

Right

83 373 378 6 Parents’ Cash, Savings,and Checking

000000 to 999999Blank

Right

84 379 380 2 Student’s Number ofFamily Members

01 to 99Blank

Right



1 to 9Blank

Right

86 382 387 6 Federal School Code #1 X00000 to X99999Valid characters for thefirst position are 0 (zero),B, E, or G.

Left

87 388 388 1 Federal School Code #1Housing Plans


Left

88 389 394 6 Federal School Code #2 X00000 to X99999BlankValid characters for thefirst position are 0 (zero),B, E, or G.

Left



Left


Left






Left


Left



Left


Left



Left


Left



Left



Format is CCYYMMDD20020101 to 20031231Blank

Left

99 432 432 1 Signed By A = ApplicantB = Applicant and Parent

Left




100 433 441 9 Preparer’s SocialSecurity Number

000000000 to 999999999Blank

Right

101 442 450 9 Preparer’s EmployerIdentification Number(EIN)

000000000 to 999999999Blank

Right

102 451 451 1 Preparer’s Signature

Indicates that a preparersigned the transaction.

1 = YesBlank

Left



Date the school receivedthe application from thestudent.

Format is CCYYMMDD20020101 to 20031231

Left

104 460 460 1 Dependency OverrideIndicator

Indicates that aDependency Overridewas requested on thisapplication.

1 = Dependent toIndependentBlank = No dependencyoverride

Left

105 461 468 8 Filler For ED Use Only Left106 469 469 1 Deleted R

=RenewalAppl-ication

Input Record Type Blank = OriginalApplication

Left


Must be non-blank andin ascending sequentialorder.

00001 to 99999 Right

108 475 486 12 Filler For ED Use Only Left




109 487 487 1 Electronic ApplicationEntry Source


2 = FAA Entry Left

110 488 534 47 Filler For ED Use OnlyMust be blank

Left

111 535 535 1 Reject Override B

Set by electronicapplication to overrideReject B: IndependentStudent Status inquestion because ofstudent’s age.

See Table of RejectCodes and How toRespond to Each forfurther details.

1 = YesBlank = No

Left

112 536 536 1 Reject Override N

Set by electronicapplication to overrideReject N: Student’sfirst name or last nameblank


1 = YesBlank = No

Left




113 537 537 1 Reject Override W

Set by electronicapplication to overrideReject W: Unusuallylarge number of familymembers.


1 = YesBlank = No

Left

114 538 538 1 Assumption Override 1

Parents’ Number inCollege assumed to be 1when the number incollege is greater than 6.

1 = YesBlank = No

Left


Set on electronicapplication to overrideassumption 2: Parents’AGI assumed equal tosum of parents’ earnedincome portions.

1 = YesBlank = No

Left


Set on the electronicapplication to overrideassumption 3: Student’sNumber in Collegeassumed to be one.

1 = YesBlank = No

Left





Set on the electronicapplication to overrideassumption 4: Student’sAGI assumed equal tosum of student’s andspouse’s earned incomeportions.

1 = YesBlank = No

Left


Set on the electronicapplication to overrideassumption 5: Parents’income from WorksheetC assumed to be zero.

1 = YesBlank = No

Left


Set on the electronicapplication to overrideassumption 6: Student’sincome from WorksheetC assumed to be zero.

1 = YesBlank = No

Left


validcontent



Left


650


Correction Export Record Layout(CORR03IN)Field # Start End Length Changes Field Name Valid Content Justify


Correction YearIndicator

Indicates the cycle yearto which the correctionshould be applied.

3 = Cycle 2002-2003 Left



001010001 to 999999999 Right

3 11 12 2 Name ID


Uppercase A to Z Space(s). (Period)’ (Apostrophe)- (Dash) Blank


Left


The CPS transactionnumber of the ISIRbeing corrected.

01 to 99 Right


Correction Export Record Layout (Continued)(CORR03IN)Field # Start End Length Changes Field Name Valid Content Justify

5 15 17 3 SAR Field Number -Correction #1

See Correction DataEntry Specification forSAR Field Numbers inthe Processing Codessection.

000 to 999SAR number of the dataelement correction

Right

6 18 52 35 Correction Data 1

New value for fieldbeing corrected.

See Correction DataEntry Specification forSAR Field Numbers inthe Processing Codessection.

0 to 9Uppercase A to Z. (Period)’ (Apostrophe), (Comma)- (Dash)# (Number)@ (At)% (Percent or care of)& (Ampersand)/ (Slash)Space(s)Corrected DataCan be blank

Left

7 53 55 3 SAR Field Number –Correction #2


Right

8 56 90 35 Correction Data 2 Same as Valid Content forfield #6, Correction Data 1

Left

9 91 93 3 SAR Field Number –Correction #3


Right


Left





Right


Left



Right


Left



Right


Left



Right


Left



Right


Left



Right


Left



Right


Left





Right


Left



Right


Left

29 471 476 6 EDE Federal SchoolCode

Originating FederalSchool Code

X00000 to X99999BlankValid characters for thefirst position are 0 (zero),B, E, or G.

Left




Left

31 527 527 1 Reject Override BDate of Birth sinceSeptember 1, 1986


1 = YesBlank = No

Left

32 528 528 1 Reject Override NMissing first or lastname


1 = YesBlank = No

Left



33 529 529 1 Reject Override WQuestionable number offamily members, greaterthan 15


1 = YesBlank = No

Left

34 530 530 1 Assumption Override 1Parents’ Number inCollege assumed to be 1when the number incollege is greater than 6.

1 = YesBlank = No

Left

35 531 531 1 Assumption Override 2Parents’ AGI assumedequal to sum of fatherand mother earnedincome portions. AllowAGI to be zero or blankas entered.

1 = YesBlank = No

Left

36 532 532 1 Assumption Override 3Student’s Number inCollege assumed to be 1when number in collegeequals number in thehousehold and both aregreater than 2.

1 = YesBlank = No

Left

37 533 533 1 Assumption Override 4Student’s AGI assumedequal to the sum ofstudent and spouseearned income portions.Allow AGI to be zero orblank as entered.

1 = YesBlank = No

Left



38 534 534 1 Assumption Override 5Parent’s total fromworksheet C assumed tobe zero. Allow parentsincome from worksheetC to be less than orequal to parents’ totalincome.

1 = YesBlank = No

Left

39 535 535 1 Assumption Override 6Student’s total fromworksheet C assumed tobe zero. Allowstudent’s income fromworksheet C to be lessthan or equal tostudent’s total income.

1 = YesBlank = No

Left


validcontent


The date you receivedthe correction for dataentry.


Left

42 561 574 14 Filler For ED Use Only Left43 575 579 5 Serial Number


00001 to 99999 Right

44 580 580 1 Input Record Type H = Correction LeftTotalBytes

580


Duplicate Request Export Record Layout(CORR03IN)Field # Start End Length Changes Field Name Valid Content Justify


Correction YearIndicatorIndicates the cycle yearto which the correctionshould be applied.

3 = Cycle 2002-2003 Left

2 2 14 13 Filler For ED Use Only Left3 15 17 3 ISIR Record Request #1 Will always be ‘199’ Left4 18 26 9 Original Social Security

Number #1The student's originalSSN as processedinitially by the CPS.

001010001 to 999999999 Right

5 27 28 2 Name ID #1

The student's originalfirst two characters ofthe last name.

Uppercase A to ZSpaces(s). (Period)’ (Apostrophe)- (Dash)BlankIf non-blank, the firstcharacter must contain aletter and the secondcharacter must be non-numeric.

Left

6 29 30 2 Transaction Number #1

The CPS generatedtransaction numberindicating thesequencing of ISIRtransaction.

01 to 99 Right

7 31 52 22 Filler For ED Use Only Left8 53 55 3 ISIR Record Request #2 Will always be ‘199’ Left9 56 64 9 Original Social Security

Number #2001010001 to 999999999 Right


Duplicate Request Export Record Layout (Continued)(CORR03IN)Field # Start End Length Changes Field Name Valid Content Justify

10 65 66 2 Name ID #2 Same as Name ID #1 Left11 67 68 2 Transaction Number #2 01 to 99 Right12 69 90 22 Filler For ED Use Only Left13 91 93 3 ISIR Record Request #3 Will always be ‘199’ Left14 94 102 9 Original Social Security

Number #3001010001 to 999999999 Right


Number #4001010001 to 999999999 Right


Number #5001010001 to 999999999 Right


Number #6001010001 to 999999999 Right


Number #7001010001 to 999999999 Right

35 255 256 2 Name ID #7 Same as Name ID #1 Left36 257 258 2 Transaction Number #7 01 to 99 Right37 259 280 22 Filler For ED Use Only Left38 281 283 3 ISIR Record Request #8 Will always be ‘199’ Left



39 284 292 9 Original Social SecurityNumber #8

001010001 to 999999999 Right


Number #9001010001 to 999999999 Right

45 331 332 2 Name ID #9 Same as Name ID #1 Left46 333 334 2 Transaction Number #9 01 to 99 Right47 335 356 22 Filler For ED Use Only Left48 357 359 3 ISIR Record Request

#10Will always be ‘199’ Left


001010001 to 999999999 Right

50 369 370 2 Name ID #10 Same as Name ID #1 Left51 371 372 2 Transaction Number

#1001 to 99 Right

52 373 394 22 Filler For ED Use Only Left53 395 397 3 ISIR Record Request



001010001 to 999999999 Right


#1101 to 99 Right

57 411 432 22 Filler For ED Use Only Left58 433 435 3 ISIR Record Request



001010001 to 999999999 Right


#1201 to 99 Right

62 449 470 22 Filler For ED Use Only Left



63 471 476 6 EDE Federal SchoolCode

Originating FederalSchool Code.

X00000 to X99999BlankValid characters for thefirst position are 0 (zero),B, E, or G.

Left


validcontent


Date you are requestingthe Duplicates.


Left

66 561 579 19 Filler For ED Use Only Left67 580 580 1 Input Record Type D = Duplicate Left

TotalBytes

580


Signature Record Layout(SIGS03IN)Field # Start End Length Changes Field Name Valid Content Justify


Batch Year 3 = Cycle 2002-2003 Left



001010001 to 999999999 Right

3 11 12 2 Name ID

The student’s originalfirst two characters ofthe last name.

Uppercase A to ZSpaces(s). (Period)’ (Apostrophe)- (Dash)BlankIf non-blank, the firstcharacter must contain aletter and the secondcharacter must be non-numeric

Left

4 13 14 2 Filler For ED Use Only Right5 15 17 3 SAR Field Number Will always be ‘099’ Left6 18 18 1 Correction Data-Signed

ByA = Applicant OnlyB = Applicant and ParentP = Parent Only

Left

7 19 52 34 Filler For ED Use Only Left8 53 55 3 SAR Field Number-

OptionalWill be ‘102’ Left

9 56 56 1 Correction Data-Preparer’s Signature-Optional

Will be ‘1’ Left


Signature Record Layout (Continued)(SIGS03IN)Field # Start End Length Changes Field Name Valid Content Justify

10 57 471 415 Modifiedlengthfrom 80bytes


11 472 477 6 Federal School Code X00000 to X99999BlankValid characters for thefirst position are 0 (zero),B, E, or G.

Left

12 478 552 75 Modifiedlengthfrom 328bytes




The date you receivedthe correction for dataentry.


Left

14 561 574 14 Filler For ED Use Only Left15 575 579 5 Serial Number


00001 to 99999 Right

16 580 580 1 Input Record Type S = Any other signature LeftTotalBytes

580


FDR Export Record Layout(FDRS03IN)Field # Start End Length Changes Field Name Valid Content Justify


Batch Year 3 = Cycle 2002-2003 Left

2 2 14 13 Filler For ED Use Only Left3 15 17 3 ISIR Record Request #1 Will always be ‘199’ Right4 18 26 9 Original Social Security

Number #1

The student's originalSSN as processedinitially by the CPS.

001010001 to 999999999 Right

5 27 28 2 Name ID #1

The student's originalfirst two characters ofthe last name.

Uppercase A to ZSpaces(s). (Period)’ (Apostrophe)- (Dash)Blank

If non-blank, the firstcharacter must contain aletter and the secondcharacter must be non-numeric

Left


Number #2001010001 to 999999999 Right

9 65 66 2 Name ID #2 Same as Name ID #1 Left10 67 90 24 Filler For ED Use Only Left11 91 93 3 ISIR Record Request #3 Will always be ‘199’ Right12 94 102 9 Original Social Security

Number #3001010001 to 999999999 Right

13 103 104 2 Name ID #3 Same as Name ID #1 Left


FDR Export Record Layout (Continued)(FDRS03IN)Field # Start End Length Changes Field Name Valid Content Justify


Number #4001010001 to 999999999 Right


Number #5001010001 to 999999999 Right


Number #6001010001 to 999999999 Right


Number #7001010001 to 999999999 Right


Number #8001010001 to 999999999 Right


Number #9001010001 to 999999999 Right

37 331 332 2 Name ID #9 Same as Name ID #1 Left38 333 356 24 Filler For ED Use Only Left39 357 359 3 ISIR Record Request

#10Will always be ‘199’ Right


FDR Export Record Layout (Continued)(FDRS03IN)Field # Start End Length Changes Field Name Valid Content Justify


001010001 to 999999999 Right

41 369 370 2 Name ID #10 Same as Name ID #1 Left42 371 394 24 Filler For ED Use Only Left43 395 397 3 ISIR Record Request

#11Will always be ‘199’ Right


001010001 to 999999999 Right

45 407 408 2 Name ID #11 Same as Name ID #1 Left46 409 432 24 Filler For ED Use Only Left47 433 435 3 ISIR Record Request #

12Will always be ‘199’ Right


001010001 to 999999999 Right

49 445 446 2 Name ID #12 Same as Name ID #1 Left50 447 579 133 Filler For ED Use Only Left51 580 580 1 Input Record Type F = FDR Requests Left

TotalBytes

580


FAFSA Express/Web Hold Information Record Layout(HOLD03OP)Field # Start End Length Changes Field Name Valid Content Justify

1 1 9 9 Student’s OriginalSocial Security Number

The student's originalSSN as provided on theapplication.

001010001 to 999999999 Right

2 10 25 16 Student's Last Name 0 to 9Uppercase A to ZSpace(s). (period)' (apostrophe)- (dash)Can be blank

Left

3 26 37 12 Student's First Name 0 to 9Uppercase A to ZSpace(s). (period)' (apostrophe)- (dash)Can be blank

Left

4 38 38 1 Student’s Middle Initial Uppercase A to ZBlank

Left


FAFSA Express/Web Hold Information Record Layout (Continued)(HOLD03OP)Field # Start End Length Changes Field Name Valid Content Justify


0 to 9Uppercase A to Z. (Period)’ (Apostrophe)- (Dash), (Comma)# (Number)@ (At)% (Percent or care of)& (Ampersand)/ (Slash)Space(s)Blank

Left


0 to 9Uppercase A to Z. (Period)’ (Apostrophe)- (Dash), (Comma)# (Number)@ (At)% (Percent or care of)& (Ampersand)/ (Slash)Space(s)

Left



Left


00000 to 99999Blank

Right



9 97 104 8 Student’s Date of Birth Format is CCYYMMDD19000101 to 19991231Blank

Left


0000000000 to9999999999Blank

Right


Date Added

Date that the record wasplaced on Hold.

Format is CCYYMMDDwhereCC = 20YY = Year 02 or 03MM = Month 01-12DD = Day 01-31

Left

12 123 123 1 Added: 9Modified:5Deleted:4 =FAFSAExpressDiskette

Electronic ApplicationEntry Source Code


5 = FAFSA Express6 = Spanish FAFSA on theWeb7 = Renewal FAFSA onthe Web8 = English FAFSA on theWeb9 = FAA Access

Right

13 124 124 1 Signed By A = Applicant OnlyB = Applicant and ParentP = Parent onlyBlank = No signatures

Right

14 125 125 1 Dependency Status

Pre-determined byorigin software based onDependency Status dataprovided.

D = DependentI = Independent

Left

15 126 134 9 RAPP SSN

Will be provided ifapplication was aRenewal

001010001 to 999999999Blank (valid only on non-Renewal Application)

Left



16 135 136 2 RAPP Name ID

Will be provided ifapplication was aRenewal

Uppercase A to ZSpace(s). (period)’ (apostrophe)- (dash)Blank (valid only on non-Renewal Application)

Left

17 137 142 6 Federal School Code X00000 to X99999BlankValid characters for thefirst position are 0 (zero),B, E, or G

Left

18 143 149 7 Destination Number ‘TGXXXXX’ whereXXXXX is the 5-digit codefor your destination point

Left

19 150 199 50 Added Student's E-mail address See E-mail Address ValidContent in section 4

Left


200

November 2001 (2002-2003) EDE Technical Reference Processing Codes(280 H) 4-1

Processing Codes

This section provides charts and tables that include an explanation of thedifferent reject codes and how to respond to each. Other tables provideinformation that further explains other processing codes associated withthe Central Processing System (CPS) Electronic Data Exchange (EDE)process.


Summary of TablesIn this section, you will find several tables to assist you when reviewingfiles.

2002-2003 ISIR Cross-ReferenceThis table is a cross reference of the 2001-2002 Institutional StudentInformation Record (ISIR) field number, start position, and end positionwith the 2002-2003 ISIR field number, start position, and end position. Italso lists valid field content for the field that has changed from the lastyear.

E-mail Address Valid Content

This defines the valid content for the E-mail Address field contained in thefollowing layouts in section 3, Record Layouts, of this technical reference:

• ISIR Record Description/Data Dictionary

• RAPP PIN/Print Notification Layout

• FAFSA Application Export Record Layout

• Correction Export Record Layout

• Institution Student FAFSA Express/Web Hold InformationRecord Layout

Table of Reject Codes and How to Respond to EachThis table is used to determine the meaning of each reject code possible ona Student Aid Report (SAR) or ISIR. The table also outlines how tocorrect each reject and references comment code numbers associated withthe rejects.

Batch Level Error MessagesThis table associates reject codes at the batch level and includes the textfor that reject code, a description of the error and a resolution. These errormessages indicate that the batch was not processed, the structure of the filewas not valid, and the Central Processing System (CPS) was not able toprocess the file. You will need to reformat the file appropriately and againsend it to the CPS for processing. No Institutional Student InformationRecords (ISIRs) will be generated when there is a Batch Level error.


Record Level Error MessagesThis table reports the record level reject codes. The actual text for eachreject code, a description of the error and a resolution for each error islisted. These error messages indicate that the individual student recordwas not processed. Any student record in the batch, which does notreceive a Record Level Error message, results in a processed ISIR for thatstudent. (Those ISIRs will be sent back later in another file.) You willneed to fix any student record with a Record Level Error message and sendit to the CPS again for processing so an ISIR will be generated.

Assumption OverridesThis table associates the override codes with the assumption being made.It also explains what will happen if you use this code and an example ofwhen you would use this code.

Field Name and Position Cross-ReferencesThis table is used to determine which fields were corrected in the previoustransaction or which fields are highlighted on the ISIR. It also defines thefield positions for the SAR field, the FAFSA field name, and the questionnumber on the FAFSA. This table was modified from the 2001-2002 EDETechnical Reference to include the specific field position for theCorrection Flag and Highlight Flag.

NSLDS Loan Program CodesThese codes are used to determine the loan program code on up to sixloans in the NSLDS portion of the ISIR Record Description/DataDictionary found in the Record Layouts section of this technical reference.

NSLDS Loan Current Status CodesThese codes are used to determine the current status on up to six loans inthe NSLDS portion of the ISIR Record Description/Data Dictionary foundin the Record Layouts section of this technical reference.


State/Country/Jurisdiction CodesThis table is used to determine the valid state abbreviations used for thefollowing fields found throughout the Record Layouts section of thistechnical reference:

• Student’s Permanent State• Student’s Driver’s License State Code• Student's State of Legal Residence• Parents' State of Legal Residence

Correction Data Entry SpecificationsThis table is used in conjunction with the Correction Export RecordLayout found in section 3, Record Layouts. This table defines the SARfield number and field length. It defines what data is valid to send for eachSAR field on a correction record. The table also indicates if the SAR fieldis a signed value, the justification of the SAR field, and if the field can becorrected to blank.

Message ClassesThis table lists the message classes associated with ApplicationProcessing.

ISIR Comment CodesThis section references where the Comment Codes can be located.


2002-2003 ISIR Cross-Reference2001-2002 ISIR Field Data 2002-2003 ISIR Field Data

Name # Start End Name # Start End ChangesBatch Year 1 1 1 Batch Year 1 1 1 Modified valid

content to:3, Always be ‘3’(for 2002-2003)

Student Last Name/SSN Change Flag

2 2 2 Student Last Name/SSN Change Flag

2 2 2

Original SocialSecurity Number

3 3 11 Original SocialSecurity Number

3 3 11

Original Name ID 4 12 13 Original Name ID 4 12 13Transaction Number 5 14 15 Transaction Number 5 14 15Student’s CurrentSocial SecurityNumber

6 16 24 Student’s CurrentSocial SecurityNumber

6 16 24

Student’s Last Name 7 25 40 Student’s Last Name 7 25 40Student’s FirstName

8 41 52 Student’s FirstName

8 41 52

Middle Initial 9 53 53 Middle Initial 9 53 53Permanent MailingAddress

10 54 88 Permanent MailingAddress

10 54 88

Student’s PermanentCity

11 89 104 Student’s PermanentCity

11 89 104

Student’s PermanentState

12 105 106 Student’s PermanentState

12 105 106

Student’s PermanentZip Code

13 107 111 Student’s PermanentZip Code

13 107 111

Student’s Date ofBirth

14 112 119 Student’s Date ofBirth

14 112 119

Student’s PermanentPhone Number

15 120 129 Student’s PermanentPhone Number

15 120 129

Student’s Driver’sLicense Number

16 130 149 Student’s Driver’sLicense Number

16 130 149


2002-2003 ISIR Cross-Reference (Continued)

2001-2002 ISIR Field Data 2002-2003 ISIR Field DataName # Start End Name # Start End Changes

Student’s Driver’sLicense State Code

17 150 151 Student’s Driver’sLicense State Code

17 150 151

Student’sCitizenship Status

18 152 152 Student’sCitizenship Status

18 152 152

Student’s AlienRegistration Number

19 153 161 Student’s AlienRegistration Number

19 153 161

Student’s MaritalStatus

20 162 162 Student’s MaritalStatus

20 162 162

Student’s MaritalStatus Date

21 163 168 Student’s MaritalStatus Date

21 163 168 Modified yearreference in validcontent to:190001 to 200312

Summer Term2001?

22 169 169 Summer 2002? 22 169 169

Fall Semester orQuarter 2001?

23 170 170 Fall 2002? 23 170 170

Winter Quarter2001-2002?

24 171 171 Winter 2002-2003? 24 171 171

Spring Semester orQuarter 2002?

25 172 172 Spring 2003? 25 172 172

Summer Semester2002?

26 173 173 Summer 2003? 26 173 173

Father’s HighestGrade LevelCompleted

27 174 174 Father’s HighestGrade LevelCompleted

27 174 174

Mother’s HighestGrade LevelCompleted

28 175 175 Mother’s HighestGrade LevelCompleted

28 175 175

Student’s State ofLegal Residence

29 176 177 Student’s State ofLegal Residence

29 176 177

Student LegalResident Before 01-01-1996?

30 178 178 Student LegalResident Before 01-01-1997?

30 178 178





31 179 184 Student’s LegalResidence Date


Are You Male? 32 185 185 Are You Male? 32 185 185Do You wantSelective Service toregister you?

33 186 186 Do You wantSelective Service toregister you?

33 186 186

Degree/Certificate 34 187 187 Degree/Certificate 34 187 187Grade Level inCollege in 2001-2002

35 188 188 Grade Level inCollege in 2002-2003

35 188 188

HS Diploma or GEDReceived?

36 189 189 HS Diploma or GEDReceived?

36 189 189

First Bachelor’sDegree By 07-01-2001?

37 190 190 First Bachelor’sDegree By 07-01-2002?

37 190 190

Interested in StudentLoans?

38 191 191 Interested in StudentLoans?

38 191 191

Interested in StudentEmployment?

39 192 192 Interested in Work-Study?

39 192 192

Drug ConvictionAffecting Eligibility

40 193 193 Drug ConvictionAffecting Eligibility

40 193 193

Student’s TaxReturn Completed?

41 194 194 Student’s TaxReturn Completed?

41 194 194

Student’s Type of2000 Tax FormUsed?

42 195 195 Student’s Type of2001 Tax FormUsed?

42 195 195

Student Eligible tofile 1040A or1040EZ?

43 196 196 Student Eligible tofile 1040A or1040EZ?

43 196 196

Student’s AdjustedGross Income fromIRS form

44 197 202 Student’s AdjustedGross Income fromIRS form

44 197 202




Student’s U.S.Income Tax Paid

45 203 207 Student’s U.S.Income Tax Paid

45 203 207

Student’sExemptions Claimed

46 208 209 Student’sExemptions Claimed

46 208 209

Student’s IncomeEarned from Work

47 210 215 Student’s IncomeEarned from Work

47 210 215

Spouse’s IncomeEarned from Work

48 216 221 Spouse’s IncomeEarned from Work

48 216 221

Student’s TotalAmount fromWorksheet A

49 222 226 Student’s TotalAmount fromWorksheet A

49 222 226

Student’s TotalAmount fromWorksheet B

50 227 231 Student’s TotalAmount fromWorksheet B

50 227 231

Student’s TotalAmount fromWorksheet C

51 232 236 Student’s TotalAmount fromWorksheet C

51 232 236

Student’s InvestmentNet Worth

52 237 242 Student’s InvestmentNet Worth

52 237 242

Student’s Businessand/or InvestmentFarm Net Worth

53 243 248 Student’s Businessand/or InvestmentFarm Net Worth

53 243 248

Student’s Cash,Savings, andChecking

54 249 254 Student’s Cash,Savings, andChecking

54 249 254

No. of MonthsVeterans EducationBenefits Received

55 255 256 No. of MonthsVeterans EducationBenefits Received

55 255 256

Monthly VeteransEducation Benefits

56 257 259 Monthly VeteransEducation Benefits

56 257 259


57 260 260 Born Before 01-01-1979?

57 260 260




Working on aMaster’s orDoctorate Programin 2001-2002?

58 261 261 Working on aMaster’s orDoctorate Programin 2002-2003?

58 261 261

Is Student Married? 59 262 262 Is Student Married? 59 262 262Have Children yousupport?

60 263 263 Have Children yousupport?

60 263 263

Have LegalDependents Otherthan Children orSpouse?

61 264 264 Have LegalDependents Otherthan Children orSpouse?

61 264 264

Orphan or Ward ofCourt?

62 265 265 Orphan or Ward ofCourt?

62 265 265

Veteran of U.S.Armed Forces?

63 266 266 Veteran of U.S.Armed Forces?

63 266 266

Parent’s MaritalStatus

64 267 267 Parent’s MaritalStatus

64 267 267

Your Father’s/Stepfather’s SocialSecurity Number

65 268 276 Your Father’s/Stepfather’s SocialSecurity Number

65 268 276

Your Father’s/Stepfather’s LastName

66 277 292 Your Father’s/Stepfather’s LastName

66 277 292

Your Mother’s/Stepmother’s SocialSecurity Number

67 293 301 Your Mother’s/Stepmother’s SocialSecurity Number

67 293 301

Your Mother’s/Stepmother’s LastName

68 302 317 Your Mother’s/Stepmother’s LastName

68 302 317

Parents’ Number ofFamily Members

69 318 319 Parents’ Number ofFamily Members

69 318 319

Parents’ Number inCollege 2001-2002

70 320 320 Parents’ Number inCollege 2002-2003

70 320 320




Parents’ State ofLegal Residence

71 321 322 Parents’ State ofLegal Residence

71 321 322

Parents LegalResidents before 01-01-1996?

72 323 323 Parents LegalResidents before 01-01-1997?

72 323 323


73 324 329 Parents’ LegalResidence Date


Age of Older Parent 74 330 331 Age of Older Parent 74 330 331Parents’ Tax ReturnCompleted?

75 332 332 Parents’ Tax ReturnCompleted?

75 332 332

Parents’ Type of2000 Tax FormUsed?

76 333 333 Parents’ Type of2001 Tax FormUsed?

76 333 333

Parents’ Eligible tofile 1040A or1040EZ?

77 334 334 Parents’ Eligible tofile 1040A or1040EZ?

77 334 334

Parents’ AdjustedGross Income fromIRS form

78 335 340 Parents’ AdjustedGross Income fromIRS form

78 335 340

Parents’ U.S.Income Tax Paid

79 341 346 Parents’ U.S.Income Tax Paid

79 341 346

Parents’ ExemptionsClaimed

80 347 348 Parents’ ExemptionsClaimed

80 347 348

Father’s/Stepfather’sIncome Earned fromWork

81 349 354 Father’s/Stepfather’sIncome Earned fromWork

81 349 354

Mother’s/Stepmother’sIncome Earned fromWork

82 355 360 Mother’s/Stepmother’sIncome Earned fromWork

82 355 360

Parents’ TotalAmount fromWorksheet A

83 361 365 Parents’ TotalAmount fromWorksheet A

83 361 365




Parents’ TotalAmount fromWorksheet B

84 366 370 Parents’ TotalAmount fromWorksheet B

84 366 370

Parents’ TotalAmount fromWorksheet C

85 371 375 Parents’ TotalAmount fromWorksheet C

85 371 375

Parents’ InvestmentNet Worth

86 376 381 Parents’ InvestmentNet Worth

86 376 381

Parents’ Businessand/or InvestmentFarm Net Worth

87 382 387 Parents’ Businessand/or InvestmentFarm Net Worth

87 382 387

Parents’ Cash,Savings, andChecking

88 388 393 Parents’ Cash,Savings, andChecking

88 388 393

Student’s Number ofFamily Members

89 394 395 Student’s Number ofFamily Members

89 394 395


90 396 396 Student’s Number inCollege 2002-2003

90 396 396

Federal School Code#1

91 397 402 Federal School Code#1

91 397 402

Federal School Code#1 Housing Plans

92 403 403 Federal School Code#1 Housing Plans

92 403 403



93 404 409



94 410 410



95 411 416



96 417 417



97 418 423



98 424 424



99 425 430






100 431 431



101 432 437



102 438 438


103 439 446 Date ApplicationCompleted

103 439 446 Modified yearreference in validcontent to:20020101 to20031231

Signed By 104 447 447 Signed By 104 447 447Preparer’s SocialSecurity Number

105 448 456 Preparer’s SocialSecurity Number

105 448 456

Preparer’s EmployerIdentificationNumber (EIN)

106 457 465 Preparer’s EmployerIdentificationNumber (EIN)

106 457 465

Preparer’s Signature 107 466 466 Preparer’s Signature 107 466 466Transaction ReceiptDate

108 467 474 Transaction ReceiptDate


DependencyOverride Indicator

109 475 475 DependencyOverride Indicator

109 475 475

FAA Federal SchoolCode

110 476 481 FAA Federal SchoolCode

110 476 481

Filler 111 482 482 Filler 111 482 482FAA Adjustment 112 483 483 FAA Adjustment 112 483 483Input Record Type 113 484 484 Input Record Type 113 484 484 Modified value of

RSerial Number 114 485 489 Serial Number 114 485 489




Batch Number 115 490 512 Batch Number 115 490 512 Modified cycleyear to:3 (three)Deleted#B = RenewalApp

Early Analysis Flag 116 513 513 Early Analysis Flag 116 513 513ElectronicApplication EntrySource Code

117 514 514 ElectronicApplication EntrySource Code

117 514 514 Added:9 = FAA Access

Modified:5 = FAFSAExpress

Deleted:4 = FAFSAExpress Diskette

Filler 118 515 520 Filler 118 515 520ETI DestinationCode

119 521 527 ETI DestinationCode

119 521 527

Reject Override B 120 528 528 Reject Override B 120 528 528Reject Override N 121 529 529 Reject Override N 121 529 529Reject Override W 122 530 530 Reject Override W 122 530 530AssumptionOverride 1

123 531 531 AssumptionOverride 1

123 531 531

AssumptionOverride 2


124 532 532



125 533 533



126 534 534



127 535 535



128 536 536

Dependency Status 129 537 537 Dependency Status 129 537 537





130 538 587 Student’s E-mailAddress

130 538 587 Changed validcontent to: See E-mail AddressValid content inthis section

NSLDS Post-Screening ReasonCode

131 588 588 NSLDS Post-Screening ReasonCode

131 588 589 Increased fieldlength from 1 to 2bytesModified all fieldcontent:01 = Default added02 = Over-paymentadded03 = Defaultresolved04 = Over-paymentresolved05 = MasterPromissory Notestatus change06 = Loan intoDischarged status07 = Loan out ofDischarged status08 = Closed school09 = ExceededSubsidized loanlimit10 = ExceededCombined loanlimit99 = OtherBlank = Not a Post-screening record

Application ReceiptDate

132 589 596 Application ReceiptDate


Processed RecordType

133 597 597 Processed RecordType

133 598 598 Modified Blank,removed Renewal




History CorrectionApplied againstTransaction Number

134 598 599 Correction Appliedagainst TransactionNumber

134 599 600

System GeneratedIndicator

135 600 600 System GeneratedIndicator

135 601 601 Removed H =Applicationreleased from hold

Duplicate RequestIndicator

136 601 601 Duplicate RequestIndicator

136 602 602

Source of Correction 137 602 602 Source of Correction 137 603 603Parents’ Calculated2000 Tax Status

138 603 603 Parents’ Calculated2001 Tax Status

138 604 604

Student's Calculated2000 Tax Status

139 604 604 Student’s Calculated2001 Tax Status

139 605 605

Graduate Flag 140 605 605 Graduate Flag 140 606 606Automatic Zero EFC 141 606 606 Automatic Zero EFC 141 607 607EFC Change Flag 142 607 607 EFC Change Flag 142 608 608SAR C Flag 143 608 608 SAR C Flag 143 609 609Simplified NeedsTest (SNT)

144 609 609 Simplified NeedsTest (SNT)

144 610 610

Reject ReasonCodes

145 610 623 Reject ReasonCodes

145 611 624

Selective ServiceMatch Flag

146 624 624 Selective ServiceMatch Flag

146 625 625

Selective ServiceRegistration Flag

147 625 625 Selective ServiceRegistration Flag

147 626 626

INS Match Flag 148 626 626 INS Match Flag 148 627 627INS VerificationNumber

149 627 641 INS VerificationNumber

149 628 642




Secondary INSMatch Flag

150 642 642 Secondary INSMatch Flag

150 643 643 C = INS has notyet confirmedeligible non-citizen statusN = INS did notconfirm eligiblenon-citizen statusP = PendingResults ofSecondaryConfirmationX = INS did nothave enoughinformation toconfirm eligiblenon-citizen statusY = Citizenshipstatus confirmedby INSBlank = N/A

Filler 151 643 657 Filler 151 644 658SSN Match Flag 152 658 658 SSN Match Flag 152 659 659SSA CitizenshipFlag

153 659 659 SSA CitizenshipFlag

153 660 660

SSN Date of Death 154 660 667 SSN Date of Death 154 661 668 Modified yearreference in validcontent to:19000101 to20031231

NSLDS Match Flag 155 668 668 NSLDS Match Flag 155 669 669VA Match Flag 156 669 669 VA Match Flag 156 670 670Prisoner Match 157 670 670 Prisoner Match 157 671 671Student is selectedfor Verification

158 671 671 Student is selectedfor Verification

158 672 672

SubsequentApplication Flag

159 672 672 SubsequentApplication Flag

159 673 673




Application SourceSite Code

160 673 674 Application SourceSite Code

160 674 675 Deleted valuesfrom validcontent:21 and 71

Transaction SourceSite Code

161 675 676 Transaction SourceSite Code

161 676 677 Deleted valuesfrom validcontent:21 and 71

DRN (Data ReleaseNumber)

162 677 680 DRN (Data ReleaseNumber)

162 678 681

TransactionProcessed Date

163 681 688 TransactionProcessed Date


Compute BatchNumber

164 689 691 Compute BatchNumber

164 690 692

Correction Flags 165 692 811 Correction Flags 165 693 812Highlight Flags 166 812 931 Highlight Flags 166 813 932Paid EFC 167 932 936 Paid EFC 167 933 937Primary EFC 168 937 941 Primary EFC 168 938 942Secondary EFC 169 942 946 Secondary EFC 169 943 947Federal Pell GrantPaid EFC Type

170 947 947 Federal Pell GrantPaid EFC Type

170 948 948

Primary EFC Type 171 948 948 Primary EFC Type 171 949 949Secondary EFCType

172 949 949 Secondary EFCType

172 950 950

Primary AlternateMonth 1

173 950 954 Primary AlternateMonth 1

173 951 955



174 956 960



175 961 965



176 966 970






177 971 975



178 976 980



179 981 985



180 986 990



181 991 995



182 996 1000



183 1001 1005

Secondary AlternateMonth 1

184 1005 1009 Secondary AlternateMonth 1

184 1006 1010



185 1011 1015



186 1016 1020



187 1021 1025



188 1026 1030



189 1031 1035



190 1036 1040



191 1041 1045



192 1046 1050



193 1051 1055






194 1056 1060

TI: Total Income 195 1060 1066 TI: Total Income 195 1061 1067ATI: AllowancesAgainst TotalIncome

196 1067 1073 ATI: AllowancesAgainst TotalIncome

196 1068 1074

STX: State andOther TaxAllowance

197 1074 1080 STX: State andOther TaxAllowance

197 1075 1081

EA: EmploymentAllowance

198 1081 1087 EA: EmploymentAllowance

198 1082 1088

IPA: IncomeProtectionAllowance

199 1088 1094 IPA: IncomeProtectionAllowance

199 1089 1095

AI: AvailableIncome

200 1095 1101 AI: AvailableIncome

200 1096 1102

CAI: ContributionFrom AvailableIncome

201 1102 1108 CAI: ContributionFrom AvailableIncome

201 1103 1109

DNW:Discretionary NetWorth

202 1109 1117 DNW:Discretionary NetWorth

202 1110 1118

NW: EFC NetWorth

203 1118 1126 NW: EFC NetWorth

203 1119 1127

APA: AssetProtectionAllowance

204 1127 1135 APA: AssetProtectionAllowance

204 1128 1136

PCA: Parents’Contribution fromAssets

205 1136 1142 PCA: Parents’Contribution fromAssets

205 1137 1143

AAI: AdjustedAvailable Income

206 1143 1149 AAI: AdjustedAvailable Income

206 1144 1150

TSC: Total StudentContribution

207 1150 1156 TSC: Total StudentContribution

207 1151 1157




TPC: Total ParentContribution

208 1157 1163 TPC: Total ParentContribution

208 1158 1164

PC: Parents’Contribution

209 1164 1170 PC: Parents’Contribution

209 1165 1171

STI: Student's TotalIncome

210 1171 1177 STI: Student’s TotalIncome

210 1172 1178

SATI: Student'sAllowance againstTotal Income

211 1178 1184 SATI: Student’sAllowance againstTotal Income

211 1179 1185

SIC: DependentStudent’s IncomeContribution

212 1185 1191 SIC: DependentStudents’ IncomeContribution

212 1186 1192

SDNW: Student'sDiscretionary NetWorth

213 1192 1200 SDNW: Student’sDiscretionary NetWorth

213 1193 1201

SCA: Student'sContribution fromAssets

214 1201 1207 SCA: Student’sContribution fromAssets

214 1202 1208

FTI: FISAP TotalIncome

215 1208 1214 FTI: FISAP TotalIncome

215 1209 1215

SEC TI: SecondaryTotal Income

216 1215 1221 SEC TI: SecondaryTotal Income

216 1216 1222

SEC ATI:SecondaryAllowances AgainstTotal Income

217 1222 1228 SEC ATI:SecondaryAllowances AgainstTotal Income

217 1223 1229

SEC STX:Secondary State TaxAllowance

218 1229 1235 SEC STX:Secondary State TaxAllowance

218 1230 1236

SEC EA: SecondaryEmploymentAllowance

219 1236 1242 SEC EA: SecondaryEmploymentAllowance

219 1237 1243




SEC IPA:Secondary IncomeProtectionAllowance

220 1243 1249 SEC IPA:Secondary IncomeProtectionAllowance

220 1244 1250

SEC AI: SecondaryAvailable Income

221 1250 1256 SEC AI: SecondaryAvailable Income

221 1251 1257

SEC CAI:SecondaryContribution FromAvailable Income

222 1257 1263 SEC CAI:SecondaryContribution FromAvailable Income

222 1258 1264

SEC DNW:SecondaryDiscretionary NetWorth

223 1264 1272 SEC DNW:SecondaryDiscretionary NetWorth

223 1265 1273

SEC NW:Secondary NetWorth

224 1273 1281 SEC NW:Secondary NetWorth

224 1274 1282

SEC APA:Secondary AssetProtectionAllowances

225 1282 1290 SEC APA:Secondary AssetProtectionAllowances

225 1283 1291

SEC PCA:Secondary Parents’Contribution fromAssets

226 1291 1297 SEC PCA:Secondary Parents’Contribution fromAssets

226 1292 1298

SEC AAI:Secondary AdjustedAvailable Income

227 1298 1304 SEC AAI:Secondary AdjustedAvailable Income

227 1299 1305

SEC TSC:Secondary TotalStudent Contribution

228 1305 1311 SEC TSC:Secondary TotalStudent Contribution

228 1306 1312

SEC TPC:Secondary TotalParent Contribution

229 1312 1318 SEC TPC:Secondary TotalParent Contribution

229 1313 1319

December 2001 (2002-2003) EDE Technical Reference Processing Codes(280 H) 4-22



SEC PC: SecondaryParents’Contribution

230 1319 1325 SEC PC: SecondaryParents’Contribution

230 1320 1326

SEC STI:Secondary Student'sTotal Income

231 1326 1332 SEC STI:Secondary Student’sTotal Income

231 1327 1333

SEC SATI:Secondary Student'sAllowance AgainstTotal Income

232 1333 1339 SEC SATI:Secondary Student’sAllowance AgainstTotal Income

232 1334 1340

SEC SIC:Secondary Student'sDependent IncomeContribution

233 1340 1346 SEC SIC:Secondary Student’sDependent IncomeContribution

233 1341 1347

SEC SDNW:Secondary Student'sDiscretionary NetWorth

234 1347 1355 SEC SDNW:Secondary Student’sDiscretionary NetWorth

234 1348 1356

SEC SCA:SecondaryStudent’sContribution fromAssets

235 1356 1362 SEC SCA:SecondaryStudent’sContribution fromAssets

235 1357 1363

SEC FTI:Secondary FISAPTotal Income

236 1363 1369 SEC FTI:Secondary FISAPTotal Income

236 1364 1370

AssumedCitizenship

237 1370 1370 AssumedCitizenship

237 1371 1371

Assumed Student’sMarital Status

238 1371 1371 Assumed Student’sMarital Status

238 1372 1372

Assumed Student’sAGI

239 1372 1377 Assumed Student’sAGI

239 1373 1378

December 2001 (2002-2003) EDE Technical Reference Processing Codes(280 H) 4-22a



Assumed Student’sU.S. Tax Paid

240 1378 1382 Assumed Student’sU.S. Tax Paid

240 1379 1383

Assumed Student'sIncome from Work

241 1383 1388 Assumed Student’sIncome from Work

241 1384 1389

Assumed Spouse'sIncome from Work

242 1389 1394 Assumed Spouse’sIncome from Work

242 1390 1395

Assumed Student'sTotal fromWorksheet C

243 1395 1399 Assumed Student’sTotal fromWorksheet C

243 1396 1400

Assumed Date ofBirth Prior

244 1400 1400 Assumed Date ofBirth Prior

244 1401 1401

Assumed Student IsMarried/Remarried

245 1401 1401 Assumed Student IsMarried/Remarried

245 1402 1402

Assumed HaveChildren yousupport?

246 1402 1402 Assumed HaveChildren YouSupport?

246 1403 1403




Assumed HaveLegal DependentsOther than Childrenor Spouse?

247 1403 1403 Assumed HaveLegal DependentsOther than Childrenor Spouse?

247 1404 1404

Assumed VA Status 248 1404 1404 Assumed VA Status 248 1405 1405Assumed Student’s #in Family

249 1405 1406 Assumed Student’s# in Family

249 1406 1407

Assumed Student's #in College

250 1407 1407 Assumed Student’s# in College

250 1408 1408

Assumed Parents'Marital Status

251 1408 1408 Assumed Parents’Marital Status

251 1409 1409

Assumed Father’s/Stepfather’s SSN

252 1409 1417 Assumed Father’s/Stepfather’s SSN

252 1410 1418

Assumed Mother’s/Stepmother’s SSN

253 1418 1426 Assumed Mother’s/Stepmother’s SSN

253 1419 1427

Assumed Parents' #in Family

254 1427 1428 Assumed Parents’ #in Family

254 1428 1429

Assumed Parents' #in College

255 1429 1429 Assumed Parents’ #in College

255 1430 1430

Assumed Parents'AGI

256 1430 1435 Assumed Parents'AGI

256 1431 1436

Assumed Parents'U.S. Tax Paid

257 1436 1441 Assumed Parents’U.S. Tax Paid

257 1437 1442

Assumed Father's/Stepfather’s IncomeEarned from Work

258 1442 1447 Assumed Father's/Stepfather’s IncomeEarned from Work

258 1443 1448

Assumed Mother's/Stepmother’sIncome Earned fromWork

259 1448 1453 Assumed Mother's/Stepmother’sIncome Earned fromWork

259 1449 1454

Assumed Parents'Total fromWorksheet C

260 1454 1458 Assumed Parents’Total fromWorksheet C

260 1455 1459

Comment Codes 261 1459 1518 Comment Codes 261 1460 1519




SAR Acknowledge-ment CommentCodes

262 1519 1538 SAR Acknowledge-ment CommentCodes

262 1520 1539

Pell Grant EligibilityFlag

263 1539 1539 Pell Grant EligibilityFlag

263 1540 1540

Reprocessed ReasonCode

264 1540 1541 Reprocessed ReasonCode

264 1541 1542

Duplicate Date 265 1542 1549 Duplicate Date 265 1543 1550 Modified yearreference in validcontent to:20020101 to20031231

ISIR TransactionType

266 1550 1550 ISIR TransactionType

266 1551 1551 Removed 5 =Electronic renewalapplication

Electronic FederalSchool CodeIndicator

267 1551 1551 Electronic FederalSchool CodeIndicator

267 1552 1552

Multi School CodeFlags

268 1552 1557 Multi School CodeFlags

268 1553 1558

Duplicate SSNIndicator

269 1558 1558 Duplicate SSNIndicator

269 1559 1559

VerificationTracking Flag

270 1560 1561 AddedA or B = Selected1 to 33 = SelectedBlank = Notselected

Filler 270 1559 1580 Filler 271 1562 1579NSLDS TransactionNumber

271 1581 1582 NSLDS TransactionNumber

272 1580 1581

NSLDS DatabaseResults Flag

272 1583 1583 NSLDS DatabaseResults Flag

273 1582 1582

NSLDS Flag 273 1584 1584 NSLDS Flag 274 1583 1583NSLDS PellOverpayment Flag

274 1585 1585 NSLDS PellOverpayment Flag

275 1584 1584




NSLDS PellOverpaymentContact

275 1586 1593 NSLDS PellOverpaymentContact

276 1585 1592

NSLDS SEOGOverpayment Flag

276 1594 1594 NSLDS SEOGOverpayment Flag

277 1593 1593

NSLDS SEOGOverpaymentContact

277 1595 1602 NSLDS SEOGOverpaymentContact

278 1594 1601

NSLDS PerkinsOverpayment Flag

278 1603 1603 NSLDS PerkinsOverpayment Flag

279 1602 1602

NSLDS PerkinsOverpaymentContact

279 1604 1611 NSLDS PerkinsOverpaymentContact

280 1603 1610

NSLDS DefaultedLoan Flag

280 1612 1612 NSLDS DefaultedLoan Flag

281 1611 1611

NSLDS DischargedLoan Flag

281 1613 1613 NSLDS DischargedLoan Flag

282 1612 1612

NSLDS LoanSatisfactoryRepayment Flag

282 1614 1614 NSLDS LoanSatisfactoryRepayment Flag

283 1613 1613

Active BankruptcyFlag

283 1615 1615 Active BankruptcyFlag

284 1614 1614

NSLDS AggregateSubsidizedOutstandingPrincipal Balance

284 1616 1621 NSLDS AggregateSubsidizedOutstandingPrincipal Balance

285 1615 1620

NSLDS AggregateUnsubsidizedOutstandingPrincipal Balance

285 1622 1627 NSLDS AggregateUnsubsidizedOutstandingPrincipal Balance

286 1621 1626

NSLDS AggregateCombinedOutstandingPrincipal Balance

286 1628 1633 NSLDS AggregateCombinedOutstandingPrincipal Balance

287 1627 1632

NSLDS AggregateConsolidatedOutstandingPrincipal Balance

287 1634 1639 NSLDS AggregateConsolidatedOutstandingPrincipal Balance

288 1633 1638




NSLDS AggregateSubsidized PendingDisbursement

288 1640 1645 NSLDS AggregateSubsidized PendingDisbursement

289 1639 1644

NSLDS AggregateUnsubsidizedPendingDisbursement

289 1646 1651 NSLDS AggregateUnsubsidizedPendingDisbursement

290 1645 1650

NSLDS AggregateCombined PendingDisbursement

290 1652 1657 NSLDS AggregateCombined PendingDisbursement

291 1651 1656

NSLDS AggregateSubsidized Total

291 1658 1663 NSLDS AggregateSubsidized Total

292 1657 1662

NSLDS AggregateUnsubsidized Total

292 1664 1669 NSLDS AggregateUnsubsidized Total

293 1663 1668

NSLDS AggregateCombined Total

293 1670 1675 NSLDS AggregateCombined Total

294 1669 1674

NSLDS AggregateConsolidated Total

294 1676 1681 NSLDS AggregateConsolidated Total

295 1675 1680

NSLDS PerkinsPrincipal Balance

295 1682 1687 NSLDS PerkinsPrincipal Balance

296 1681 1686

NSLDS PerkinsCurrent Year LoanAmount

296 1688 1693 NSLDS PerkinsCurrent Year LoanAmount

1687 1692

Filler 297 1694 1695 Deleted 297NSLDS DefaultedLoan Change Flag

298 1696 1696 NSLDS DefaultedLoan Change Flag

298 1693 1693

NSLDS DischargedLoan Change Flag

299 1697 1697 NSLDS DischargedLoan Change Flag

299 1694 1694

NSLDS SatisfactoryRepayment ChangeFlag

300 1698 1698 NSLDS SatisfactoryRepayment ChangeFlag

300 1695 1695

NSLDS ActiveBankruptcy ChangeFlag

301 1699 1699 NSLDS ActiveBankruptcy ChangeFlag

301 1696 1696

NSLDSOverpaymentsChange Flag

302 1700 1700 NSLDSOverpaymentsChange Flag

302 1697 1697




NSLDS AggregateLoan Change Flag

303 1701 1701 NSLDS AggregateLoan Change Flag

303 1698 1698

NSLDS PerkinsLoan Change Flag

304 1702 1702 NSLDS PerkinsLoan Change Flag

304 1699 1699

NSLDS PellPayment ChangeFlag

305 1703 1703 NSLDS PellPayment ChangeFlag

305 1700 1700

NSLDS AdditionalPell Flag

306 1704 1704 NSLDS AdditionalPell Flag

306 1701 1701

NSLDS AdditionalLoans Flag

307 1705 1705 NSLDS AdditionalLoans Flag

307 1702 1702

Direct Loan Master-Prom Note Flag

308 1706 1706 Direct Loan Master-Prom Note Flag

308 1703 1703

NSLDS FFELMaster-Prom NoteFlag

309 1707 1707 Deleted

NSLDS FFELLender Code

310 1708 1713 Deleted

NSLDS PellSequence Number(1)

311 1714 1715 NSLDS PellSequence Number(1)

309 1704 1705

NSLDS PellVerification Flag (1)

312 1716 1718 NSLDS PellVerification Flag (1)

310 1706 1708

NSLDS Pell EFC (1) 313 1719 1724 NSLDS Pell EFC (1) 311 1709 1714NSLDS Pell SchoolCode (1)

314 1725 1732 NSLDS Pell SchoolCode (1)

312 1715 1722

NSLDS PellTransaction Number(1)

315 1733 1734 NSLDS PellTransaction Number(1)

313 1723 1724

NSLDS Pell LastUpdate Date (1)

316 1735 1742 NSLDS Pell LastUpdate Date (1)

314 1725 1732

NSLDS PellScheduled Amount(1)

317 1743 1748 NSLDS PellScheduled Amount(1)

315 1733 1738

NSLDS PellAmount Paid toDate (1)

318 1749 1754 NSLDS PellAmount Paid toDate (1)

316 1739 1744




NSLDS PellRemaining Amountto Pay (1)

319 1755 1760 NSLDS PellRemaining Amountto Pay (1)

317 1745 1750

NSLDS Pell PercentScheduled AwardUsed (1)

320 1761 1765 NSLDS Pell PercentScheduled AwardUsed (1)

318 1751 1755

NSLDS Pell AwardAmount (1)

321 1766 1771 NSLDS Pell AwardAmount (1)

319 1756 1761



320 1762 1763



321 1764 1766



323 1773 1780



324 1781 1782



331325

1783 1790



326 1791 1796



327 1797 1802



328 1803 1808



329 1809 1813

December 2001 (2002-2003) EDE Technical Reference Processing Codes(280 H) 4-28a





330 1814 1819



331 1820 1821



332 1822 1824



334 1831 1838



335 1839 1840



336 1841 1848



337 1849 1854



338 1855 1860






339 1861 1866



340 1867 1871



341 1872 1877

NSLDS Loan (1)Sequence Number

344 1888 1889 NSLDS Loan (1)Sequence Number

342 1878 1879


345 1890 1890 NSLDS Loan (1)Type Code

343 1880 1880 Added to validfield content:T = Discharged

NSLDS Loan (1)Change Flag

346 1891 1891 NSLDS Loan (1)Change Flag

344 1881 1881

NSLDS Loan (1)Program Code

347 1892 1893 NSLDS Loan (1)Program Code

345 1882 1883

NSLDS Loan (1)Net Amount

348 1894 1899 NSLDS Loan (1)Net Amount

346 1884 1889

NSLDS Loan (1)Current Status Code

349 1900 1901 NSLDS Loan (1)Current Status Code

347 1890 1891

NSLDS Loan (1)Current Status Date

350 1902 1909 NSLDS Loan (1)Current Status Date

348 1892 1899

NSLDS Loan (1)Aggregate PrincipalBalance

351 1910 1915 NSLDS Loan (1)Aggregate PrincipalBalance

349 1900 1905

NSLDS Loan (1)Aggregate PrincipalBalance Date

352 1916 1923 NSLDS Loan (1)Aggregate PrincipalBalance Date

350 1906 1913

NSLDS Loan (1)Begin Date

353 1924 1931 NSLDS Loan (1)Begin Date

351 1914 1921

NSLDS Loan (1)End Date

354 1932 1939 NSLDS Loan (1)End Date

352 1922 1929

NSLDS Loan (1)GA Code

355 1940 1942 NSLDS Loan (1)GA Code

353 1930 1932




NSLDS Loan (1)Contact Type

356 1943 1945 NSLDS Loan (1)Contact Type

354 1933 1935

NSLDS Loan (1)School Code

357 1946 1953 NSLDS Loan (1)School Code

355 1936 1943

NSLDS Loan (1)Contact Code

358 1954 1961 NSLDS Loan (1)Contact Code

356 1944 1951

NSLDS Loan (1)Grade Level

359 1962 1964 NSLDS Loan (1)Grade Level

357 1952 1954

NSLDS Loan (1)Additional Unsub-sidized Loan Flag

360 1965 1965 NSLDS Loan (1)Additional Unsub-sidized Loan Flag

358 1955 1955

NSLDS Loan (1)Capitalized InterestFlag

361 1966 1966 NSLDS Loan (1)Capitalized InterestFlag

359 1956 1956

NSLDS Loan (1)Amount of LastDisbursement

360 1957 1962 Added this field000000 to 999999N/ABlank

NSLDS Loan (1)Date of LastDisbursement

361 1963 1970 Added this field:Numeric(CCYYMMDD)N/ABlank



362 1971 1972






364 1974 1974



365 1975 1976



366 1977 1982






367 1983 1984



368 1985 1992



369 1993 1998



370 1999 2006



371 2007 2014



372 2015 2022



373 2023 2025



374 2026 2028



375 2029 2036



376 2037 2044



377 2045 2047



378 2048 2048



379 2049 2049










382 2064 2065






384 2067 2067



385 2068 2069



386 2070 2075



387 2076 2077



388 2078 2085



389 2086 2091



390 2092 2099



391 2100 2107



392 2108 2115



393 2116 2118



394 2119 2121






395 2122 2129



396 2130 2137



397 2138 2140



398 2141 2141



399 2142 2142







402 2157 2158






404 2160 2160



405 2161 2162



406 2163 2168



407 2169 2170






408 2171 2178



409 2179 2184



410 2185 2192



411 2193 2200



412 2201 2208



413 2209 2211



414 2212 2214



415 2215 2222



416 2223 2230



417 2231 2233



418 2234 2234



419 2235 2235










422 2250 2251






424 2253 2253



425 2254 2255



426 2256 2261



427 2262 2263



428 2264 2271



429 2272 2277



430 2278 2285



431 2286 2293



432 2294 2301



433 2302 2304



434 2305 2307






435 2308 2315



436 2316 2323



437 2324 2326



438 2327 2327



439 2328 2328







442 2343 2344






444 2346 2346



445 2347 2348



446 2349 2354



447 2355 2356






448 2357 2364



449 2365 2370



450 2371 2378



451 2379 2386



452 2387 2394



453 2395 2397



454 2398 2400



455 2401 2408



456 2409 2416



457 2417 2419



458 2420 2420



459 2421 2421









452 2362 2363 Deleted


453 2364 2364 Deleted


454 2365 2365 Deleted


455 2366 2367 Deleted


456 2368 2373 Deleted


457 2374 2375 Deleted


458 2376 2383 Deleted


459 2384 2389 Deleted


460 2390 2397 Deleted


461 2398 2405 Deleted


462 2406 2413 Deleted


463 2414 2416 Deleted


464 2417 2419 Deleted





465 2420 2427 Deleted


466 2428 2435 Deleted


467 2436 2438 Deleted


468 2439 2439 Deleted


469 2440 2440 Deleted


470 2441 2442 Deleted


471 2443 2443 Deleted


472 2444 2444 Deleted


473 2445 2446 Deleted


474 2447 2452 Deleted


475 2453 2454 Deleted


476 2455 2462 Deleted


477 2463 2468 Deleted


478 2469 2476 Deleted


479 2477 2484 Deleted





480 2485 2492 Deleted


481 2493 2495 Deleted


482 2496 2498 Deleted


483 2499 2506 Deleted


484 2507 2514 Deleted


485 2515 2517 Deleted


486 2518 2518 Deleted


487 2519 2519 Deleted


488 2520 2521 Deleted


489 2522 2522 Deleted


490 2523 2523 Deleted


491 2524 2525 Deleted


492 2526 2531 Deleted


493 2532 2533 Deleted


494 2534 2541 Deleted


495 2542 2547 Deleted





496 2548 2555 Deleted


497 2556 2563 Deleted


498 2564 2571 Deleted


499 2572 2574 Deleted


500 2575 2577 Deleted


501 2578 2585 Deleted


502 2586 2593 Deleted


503 2594 2596 Deleted


504 2597 2597 Deleted


505 2598 2598 Deleted


506 2599 2600 Deleted


507 2601 2601 Deleted


508 2602 2602 Deleted


509 2603 2604 Deleted


510 2605 2610 Deleted





511 2611 2612 Deleted


512 2613 2620 Deleted


513 2621 2626 Deleted


514 2627 2634 Deleted


515 2635 2642 Deleted


516 2643 2650 Deleted


517 2651 2653 Deleted


518 2654 2656 Deleted


519 2657 2664 Deleted


520 2665 2672 Deleted


521 2673 2675 Deleted


522 2676 2676 Deleted


523 2677 2677 Deleted


524 2678 2679 Deleted


525 2680 2680 Deleted





526 2681 2681 Deleted


527 2682 2683 Deleted


528 2684 2689 Deleted


529 2690 2691 Deleted


530 2692 2699 Deleted


531 2700 2705 Deleted


532 2706 2713 Deleted


533 2714 2721 Deleted


534 2722 2729 Deleted


535 2730 2732 Deleted


536 2733 2735 Deleted


537 2736 2743 Deleted


538 2744 2751 Deleted


539 2752 2754 Deleted


540 2755 2755 Deleted


541 2756 2756 Deleted





542 2757 2758 Deleted


543 2759 2759 Deleted


544 2760 2760 Deleted


545 2761 2762 Deleted


546 2763 2768 Deleted


547 2769 2770 Deleted


548 2771 2778 Deleted


549 2779 2784 Deleted


550 2785 2792 Deleted


551 2793 2800 Deleted


552 2801 2808 Deleted


553 2809 2811 Deleted


554 2812 2814 Deleted


555 2815 2822 Deleted


556 2823 2830 Deleted


557 2831 2833 Deleted





558 2834 2834 Deleted


559 2835 2835 Deleted

Filler 560 2836 2850 Filler 462 2436 2450


E-mail Address Valid ContentOne and only one ’@’ at-sign allowed.

Before @ • at least one valid character• all characters in the range of ASCII 33-126, except for the

following twelve characters < > ( ) [ ] \ , ; : " @• period ‘.’ cannot be first, last or adjacent to another period

After @ • at least one valid character• only letters, digits, hyphen, underscore, and period (A-Z, a-z, 0-

9, -, _, .)• hyphen, underscore, and period cannot be first, last, or adjacent

to a period


Table of Reject Codes and How to Respond to Each*These Alpha reject codes are the same as the Reject Override Codes.

RejectCode Reject Reason Action

CommentCode

A Date of birth year equals 1900through 1917 1927

Verify or correct the Date of Birth 069

*B Independent student and date ofbirth equals 09/01/86 orgreater, and date of birth is notequal to or greater than currentyear.

Verify or correct the Date of Birth 072

C Taxes paid equal AdjustedGross Income

Verify or correct Taxes paid 111, 114

*N Missing first or last name Verify or correct the student’s last name orfirst name.

080

P Invalid SSN range Verify or correct the student’s current SSN 023*W Questionable number of family

members, greater than 15.If the student is dependent, verify or correctParents’ Number of Family Members.

If the student is independent, verify or correctStudent’s Number of Family Members.

178, 179

1 Simplified needs test is not metand all asset data are blank.

If the student is dependent, provide thefollowing: Parents’ Cash, Savings, andChecking; Parents’ Real Estate/Investment NetWorth and Parents’ Business/Investment FarmNet Worth.If the student is independent, provide thefollowing:Student’s Cash, Savings and Checking;Student’s Real Estate/Investment Net Worthand Student’s Business/Investment Farm NetWorth.

150, 151

2 Incomplete Application orRenewal Application

If the student is dependent, provide Parents’Taxed and Untaxed Income.

If the student is independent, provide Studentand Spouse (if married) Taxed and UntaxedIncome.

129, 130


Table of Reject Codes and How to Respond to Each (Continued)


CommentCode

5 Missing or invalid Date ofBirth

Correct the Date of Birth 018

8 SSN match with Date of Death Contact the Social Security Administration.The Social Security Number (SSN) on thistransaction belongs to a deceased personaccording to the Social SecurityAdministration.

145

10 Missing marital status andhousehold size

If the student is dependent, review and correctParents’ Marital Status and Parents’ Number ofFamily Members.

If the student is independent, review andcorrect Student’s Marital Status and Student’sNumber of Family Members.

168, 169

11 Marital Status inconsistent withreported incomes

If the student is dependent, review and correctParents’ Marital Status plusFather's/Stepfather’s Income From Work andMother's/Stepmother’s Income From Work.

If the student is independent, review andcorrect Student's Marital Status plus Student'sIncome Earned From Work and Spouse'sIncome Earned From Work.

089, 099

13 Missing Name Provide the following:Student's Last Name and/or Student's FirstName;Or verify a blank first or last name field if thestudent actually has only one name.

082

14 Missing student signature onpaper application or SAR

Signature correction must be made on aprinted Student Aid Report certification pageand resubmitted to the FAFSA Processor ormay be corrected electronically.

160

15 Missing parent signature onapplication or SAR


108


Table of Reject Codes and How to Respond to Each (Continued)


CommentCode

16 Missing student signature onFAFSA EXPRESS, FAFSA onthe Web, or Renewal on theWeb Application


110

17 Unknown citizenship status orstudent is not an U.S. citizen oreligible non-citizen

Review or correct Citizenship Status 068

18 SSN not on Social SecurityAdministration’s database

Correct the Social Security Number, or contactthe Social Security Administration for furtherassistance

024, 062

19 An EFC cannot be calculatedbecause the Department ofEducation has placed a ‘hold’on the student.

Comment 009, student needs to call 202-377-3243 and ask for Debarment and SuspensionSpecialist

009


Batch Level Error MessagesErrorCode Error Message Error Resolution and/or Description

02 Invalid Batch Number Invalid characters in the batch number03 Invalid Batch Number EDE batch ID does not match message

class04 Missing Batch Number EDE batch number is blank or partially

blank05 Batch Computed – Skipping This

BatchBatch number used more than once at theCPS; change the batch number andresubmit

06 Header ID Not = “CPS HEADER” Batch header ID not equal to ‘CPSHEADER’. Review the batch headerrecord layout, make appropriate changesand resubmit the batch.

07 Invalid Batch Type Invalid batch header/trailer type09 Invalid Batch Number Date Invalid batch number date10 Trailer N-count Not Equal to

Actual CountBatch trailer n-count not equal to actualcount

14 Date Signed Before 1/1/02 Date signed month is 11 or 12, year is 02or 03, and process date is before3/15/2002


Record Level Error MessagesErrorCode Error Message Error Resolution and/or Description

01 EDE Inst Number Invalid Federal School Code indicated is notparticipating in EDE. Check the codefor validity.

02 Inst Code in Batch Not Serviced byDestination

Federal School Code is not valid fordestination point.

03 Corr Yr not 3 Process year not equal to 3.04 At Least One Field Must Be

CorrectedNo field changes made to this correctionrecord.

05 Not Found on Database SSN and Name ID are invalid or do notmatch record on database.

06 DRN Number = #### Requesting school is not listed ondatabase record and is not included inthe correction record with theapplicant’s correct DRN.

07 Invalid Transaction Number Blank or invalid transaction number.08 Trans 99 Requires DRN and Inst.

CodeTransaction number equals 99 andFederal School Code and DRN are notincluded on correction record.

09 Too Many Transactions Transaction number is greater than 30Call the regional office of theDepartment of Education forinstructions.

10 (No message) Attempting to correct a field to blankand the field cannot be corrected toblank.

11 (Various messages; invalid datadisplayed on error file)

Out of range or invalid value in datafield. Review the valid field content inthe EDE Technical Reference, andcompare it to the data you submitted tothe CPS.

12 (No message) Incorrect field number or missing fieldnumber. Verify that field number usedwas valid on your record.

13 (No message) Attempting to correct a non-correctablefield.


Record Level Error Messages (Continued)

ErrorCode Error Message Error Resolution and/or Description

14 Not on Database FDR record not found on CPS database15 Not on Database FDR record not found on CPS database

after 30 days.16 Institution Already on Record The only correction being made is to

your Federal School Code, which isalready listed on this record. If nothingelse needs to be corrected you do notneed to send this record again. If youhave other corrections to this record,make them and send the record againwithout your school code.

18 Previous Application Already onDatabase

Application or Renewal Applicationwith the same SSN and Name ID isalready on file on the CPS match recordon database.


Assumption Overrides

AssumptionOverride

Assumption MadeWhen Override Flag

Is Not present

Results Of SettingOverride Before Sending

Data TriggeringAssumption Situation

1 Parents’ number incollege assumed to be1.

Allow number in college tobe greater than 6.

The Parents’ Number of FamilyMembers does not equal the numberin college. The Parents’ Number ofcollege students in the householdequals 7 or more.

2 Parents' AGI assumedequal to the sum of thefather's/stepfather’sandmother's/stepmother’sincome earned fromwork.

Allow parents' AGI to bezero if blank or zero isentered.

Parents' AGI is blank or zero. Taxreturn status is filed, will file, orblank. Father's/Stepfather’s incomefrom work or mother's/Stepmother’sincome from work is positive ornegative.

3 Student's number incollege assumed to be1.

Allow number of familymembers to be equal to thenumber in college whenthey are equal and greaterthan 2.

The independent Student's Numberof Family Members equals 3 ormore. The Number of CollegeStudents in Household is the samevalue.

4 Student's AGI assumedto be equal to the sumof the student's andspouse's income earnedfrom work.

Allow Student's AGI to bezero if blank is entered.

The Student's AGI is blank or zero.Tax return status is filed, will file, orblank. Student's income from workor spouse's income from work ispositive or negative.

5 Parents' income fromWorksheet C assumedto be zero.

Allow Parents' income fromWorksheet C to be greaterthan zero and greater than afixed percentage of theparents' total income.

Parents’ Calculated 2001 Tax Statusequals filed. Income fromWorksheet C is greater than a fixedpercentage of Parents' AGI plusParents’ Total from Worksheet Aplus Worksheet B.

Parents’ Calculated 2001 Tax Statusequals non-tax filer. Income fromWorksheet C is greater than a fixedpercentage of Father's/Stepfather’sIncome From Work,Mother's/Stepmother’s Income FromWork, and Parents’ Total fromWorksheet A plus Worksheet B.


Assumption Overrides (Continued)

AssumptionOverride

Assumption MadeWhen Override Flag

Is Not present

Results Of SettingOverride Before Sending

Data TriggeringAssumption Situation

6 Student’s income fromWorksheet C assumedto be zero.

Allow Student’s incomefrom Worksheet C to begreater than zero, and equalor greater than student’stotal income.

Students Calculated 2001 Tax Statusequals filed. Income fromWorksheet C is greater or equal toStudent's AGI, and Student’s Totalfrom Worksheet A plus WorksheetB.

Students Calculated 2001 Tax Statusequals non-filer. Income fromWorksheet C is greater than or equalto Student's Income Earned FromWork, Spouse's Income From Work,and Student’s Total from WorksheetA plus Worksheet B.


Field Name and Position Cross-References

SAR Field NameSAR

Field #ISIR FieldPositions

CorrectionFlag Position

HighlightFlag Position FAFSA Field Name

FAFSA#

Last Name 001 25-40 693 813 Last Name 1First Name 002 41-52 694 814 First Name 2Middle Initial 003 53 695 815 Middle Initial 3Permanent StreetAddress

004 54-88 696 816 Your PermanentMailing Address:Number and Street(Include Apt.Number)

4

City 005 89-104 697 817 Your PermanentMailing Address:City (and country ifnot U.S.)

5

State Abbreviation 006 105-106 698 818 Your PermanentMailing Address:State

6

Zip Code 007 107-111 699 819 Your PermanentMailing Address:Zip Code

7

Social Security Number 008 3-11 700 820 Your Social SecurityNumber

8

Date of Birth 009 112-119 701 821 Your Date of Birth 9Permanent Home PhoneNumber

010 120-129 702 822 Your PermanentTelephone Number

10

Driver’s LicenseNumber

011 130-149 703 823 Your Driver’sLicense Number andstate (if any) LicenseNumber

11

Driver’s License StateAbbreviation

012 150-151 704 824 State 12

Citizenship Status 013 152 705 825 Are you a U.S.citizen?

13

Alien RegistrationNumber

014 153-161 706 826 Alien RegistrationNumber

14

Marital Status 015 162 707 827 What is your maritalstatus as of today

15


Field Name and Position Cross-References (Continued)

SAR Field NameSAR




FAFSA#

Date of Marital Status 016 163-168 708 828 Month and year youwere married,separated, divorced,or widowed

16

Summer 2002 017 169 709 829 Summer 2002? 17Fall 2002 018 170 710 830 Fall 2002? 18Winter 2002-2003 019 171 711 831 Winter 2002-2003? 19Spring 2003 020 172 712 832 Spring 2003? 20Summer 2003 021 173 713 833 Summer 2003? 21Father’s EducationalLevel

022 174 714 834 Highest school yourfather completed

22

Mother’s EducationalLevel

023 175 715 835 Highest school yourmother completed

23

State of LegalResidence Abbreviation

024 176-177 716 836 What is your state oflegal residence?

24

Did you become a legalresident of this statebefore January 1, 1997?

025 178 717 837 Did you become alegal resident of thisstate before January1, 1997?

25

If the answered “No” toquestion 25, date youbecame a legal resident.

026 179-184 718 838 If the answer toquestion 25 is “No”give month and yearyou became a legalresident.

26

Are you male? 027 185 719 839 Are you male? (Mostmale students mustregister withSelective Service toget federal aid.)

27



SAR Field NameSAR




FAFSA#

If you are male (ages18-25) and notregistered, answer "Yes"and Selective Servicewill register you.

028 186 720 840 If you are male (ages18-25) and notregistered, do youwant SelectiveService to registeryou?

28

Type of Degree /Certificate

029 187 721 841 What degree orcertificate will yoube working on during2002-2003?

29

Grade Level in Collegein 2002-2003

030 188 722 842 What will be yourgrade level when youbegin the 2002-2003school year?

30

HS Diploma or GED? 031 189 723 843 Will you have a highschool diploma orGED before youenroll?

31

First Bachelor’s DegreeBy 7-1-2002?

032 190 724 844 Will you have yourfirst bachelor’sdegree before July 1,2002?

32

Interested in StudentLoans?

033 191 725 845 In addition to grants,are you interested instudent loans (whichyou must pay back?)

33

Interested in WorkStudy?

034 192 726 846 In addition to grants,are you interested in“work-study” (whichyou earn throughwork)?

34



SAR Field NameSAR




FAFSA#

Drug ConvictionAffecting Eligibility?

035 193 727 847 Do not leave thisquestion blank.Have you ever beenconvicted ofpossessing or sellingillegal drugs? If youhave, answer “Yes,”complete and submitthis application, andwe will send you aworksheet in the mailfor you to determineif your convictionaffects youreligibility for aid.

35

Filed 2001 Income TaxReturn

036 194 728 848 For 2001 have you(the student)completed your IRSincome tax return oranother tax returnlisted in question 37?

36

Type of 2001 Tax FormUsed?

037 195 729 849 What income taxreturn did you file orwill you file for2001?

37

If you filed or will file a1040, were you eligibleto file 1040A or1040EZ?

038 196 730 850 If you have filed orwill file a 1040, wereyou eligible to file a1040A or 1040EZ?

38

Adjusted Gross Incomefrom IRS Form

039 197-202 731 851 What was your (andspouse’s) adjustedgross income for2001?

39

U.S. Income Tax Paidfrom IRS Form

040 203-207 732 852 Enter the totalamount of your (andspouse’s) income taxfor 2001.

40



SAR Field NameSAR




FAFSA#

Exemptions Claimedfrom IRS Form

041 208-209 733 853 Enter your (andspouse’s) exemptionsfor 2001

41


042 210-215 734 854 How much did youearn from working in2001?

42


043 216-221 735 855 How much did yourspouse earn fromworking in 2001?

43

Amount from FAFSAWorksheet A

044 222-226 736 856 Worksheet A 44

Amount from FAFSAWorksheet B

045 227-231 737 857 Worksheet B 45

Amount from FAFSAWorksheet C

046 232-236 738 858 Worksheet C 46

Net Worth of currentInvestments

047 237-242 739 859 As of today, what isthe net worth of your(and spouse’s)current investments?

47

Net Worth ofBusiness/InvestmentFarms

048 243-248 740 860 As of today, what isthe net worth of your(and spouse’s)current businessesand/or investmentfarms?

48

Cash, Savings andChecking

049 249-254 741 861 As of today, what isyour (and spouse’s)total current balanceof cash, savings, andchecking accounts?

49

How many MonthsReceive VA EducationBenefits?

050 255-256 742 862 If you receiveveterans educationbenefits, for howmany months fromJuly 1, 2002 throughJune 30, 2003 willyou receive thesebenefits,

50



SAR Field NameSAR




FAFSA#

Monthly VA BenefitsAmount

051 257-259 743 863 And what amountwill you receive permonth?

51

Born Before 1-1-1979? 052 260 744 864 Were you bornbefore January 1,1979?

52

Working on a mastersor doctorate program in2002-2003?

053 261 745 865 Will you be workingon a master’s ordoctorate program(such as an MA,MBA, MD, JD, orPh.D., etc.) duringthe school year 2002-2003?

53

Are You Married? 054 262 746 866 As of today, are youmarried? (Answer"Yes" if you areseparated but notdivorced.)

54

Have Children yousupport?

055 263 747 867 Do you have childrenwho receive morethan half of theirsupport from you?

55

Have Dependents OtherThan Children orSpouse?

056 264 748 868 Do you havedependents (otherthan your children orspouse) who livewith you and whoreceive more thanhalf of their supportfrom you, now andthrough June 30,2003?

56

Are you an Orphan, orwere you (until age 18)a Ward/Dependent ofCourt?

057 265 749 869 Are you an orphan orward of the court orwere you a ward ofthe court until age18?

57



SAR Field NameSAR




FAFSA#

Veteran of U.S. ArmedForces?

058 266 750 870 Are you a veteran ofthe U.S. ArmedForces?

58

Parents’ Marital Status 059 267 751 871 What is your parents’marital status as oftoday?

59

Your Father’s/Stepfather’s SocialSecurity Number

060 268-276 752 872 Father’s/Stepfather’sSocial SecurityNumber

60

Your Father’s/Stepfather’s Last Name

061 277-292 753 873 Father’s/Stepfather’sLast Name

61

Your Mother’s/Stepmother’s SocialSecurity Number

062 293-301 754 874 Mother’s/Stepmother’s SocialSecurity Number

62

Your Mother’s/Stepmother’s LastName

063 302-317 755 875 Mother’s/Stepmother’s LastName

63

Parents' number offamily members in2002-2003

064 318-319 756 876 How many peopleare in your parents’household?

64

Parents' number offamily members incollege in 2002-2003

065 320 757 877 How many inquestion 64 (excludeyour parents) will becollege studentsbetween July 1, 2002and June 30, 2003?

65

Parents' state of legalresidence

066 321-322 758 878 What is your parents’state of legalresidence?

66

Parents' legal resident ofthe state before 1-1-1997?

067 323 759 879 Did your parentsbecome legalresidents of the statein question 66 beforeJanuary 1, 1997?

67



SAR Field NameSAR




FAFSA#

If "No" to question 67,enter the date parentbecame legal resident

068 324-329 760 880 If the answer toquestion 67 is “No”give the month andyear legal residencybegan for the parentwho has lived in thestate the longest.

68

Age of older Parent 069 330-331 761 881 What is the age ofyour older parent?

69

Filed 2001 Income TaxReturn?

070 332 762 882 For 2001, have yourparents completedtheir IRS income taxreturn or another taxreturn listed inquestion 71?

70

Type of 2001 Tax FormUsed?

071 333 763 883 What income taxreturn did yourparents file or willthey file for 2001?

71

If your Parents' filed orwill file a 1040, werethey eligible to file1040A or 1040EZ?

072 334 764 884 If your parents havefiled or will file a1040, were theyeligible to file a1040A or 1040EZ?

72

Adjusted Gross Incomefrom IRS Form

073 335-340 765 885 What was yourparents’ adjustedgross income for2001?

73

U.S. Income Tax Paidfrom IRS Form

074 341-346 766 886 Enter the totalamount of yourparents’ income taxfor 2001.

74

Exemptions Claimedfrom IRS Form

075 347-348 767 887 Enter your parents’exemptions for 2001

75



SAR Field NameSAR




FAFSA#


076 349-354 768 888 How much did yourfather/stepfather earnfrom working in2001?

76


077 355-360 769 889 How much did yourmother/stepmotherearn from working in2001?

77

Amount from FAFSAWorksheet A

078 361-365 770 890 Worksheet A 78

Amount from FAFSAWorksheet B

079 366-370 771 891 Worksheet B 79

Amount from FAFSAWorksheet C

080 371-375 772 892 Worksheet C 80

Net Worth of currentInvestments

081 376-381 773 893 As of today, what isthe net worth of yourparents’ currentinvestments?

81

Net Worth ofBusiness/InvestmentFarms

082 382-387 774 894 As of today, what isthe net worth of yourparents’ currentbusinesses and/orinvestment farms?

82

Cash, Savings, andChecking

083 388-393 775 895 As of today, what isyour parents’ totalcurrent balance ofcash, savings, andchecking accounts?

83

Number of FamilyMembers in 2002-2003

084 394-395 776 896 How many peopleare in your (and yourspouse’s) household?

84

Number in College in2002-2003

085 396 777 897 How many inquestion 84 will becollege studentsbetween July 1,2002, and June 30,2003?

85



SAR Field NameSAR




FAFSA#

First College Name,City and State

086 397-402 778 898 1st Federal SchoolCode or Name ofcollege, address andcity

86

Housing Plans 087 403 779 899 Housing plans 87Second College Name,City and State

088 404-409 780 900 2nd Federal SchoolCode or Name ofcollege, address andcity

88

Federal School Code #2Housing Plans

089 410 781 901 Housing plans 89

Third College Name,City and State

090 411-416 782 902 3rd Federal SchoolCode or Name ofcollege, address andcity

90

Housing Plans 091 417 783 902 Housing plans 91Fourth College Name,City and State

092 418-423 784 904 4th Federal SchoolCode or Name ofcollege, address andcity

92

Housing Plans 093 424 785 905 Housing plans 93Fifth College Name,City and State


94

Housing Plans 095 431 787 907 Housing plans 95Sixth College Name,City and State


96

Housing Plans 097 438 789 909 Housing plans 97Date Completed 098 439-446 790 910 Date this form was

completed98

Signed By 099 447 791 911 Student and ParentSignature

99

Preparer’s SocialSecurity Number

100 448-456 792 912 Preparer’s SocialSecurity Number

100



SAR Field NameSAR




FAFSA#

Preparer’s EIN 101 457-465 793 913 Employer IDNumber

101

Preparer’s Signature 102 466 794 914 Preparer’s Signatureand Date

102

Dependency OverrideIndicator (NOT ONSAR)

104 475 796 916 D/O N/A

FAA Adjustment (NOTON SAR)

105 483 797 917 (NOT ONAPPLICATION)

N/A

FAA Federal SchoolCode (NOT ON SAR)

106 476-481 798 918 Federal School Code N/A

Early Analysis Flag(NOT ON SAR)

111 513 803 923 (NOT ONAPPLICATION)

N/A

DRN 112 678-681 804 924 (NOT ONAPPLICATION)

N/A

NOT ON SAR FAA Signature N/A


NSLDS Loan Program CodesProgram Code Message

CL FFEL ConsolidatedD1 Direct Stafford SubsidizedD2 Direct Stafford UnsubsidizedD4 Direct PLUSD5 Direct Consolidated UnsubsidizedD6 Direct Consolidated SubsidizedD7 Direct PLUS ConsolidatedDU National Defense Student LoanEU Perkins Expanded Lending OptionFI Federal Insured Student Loan (FISL)IC Income Contingent Loan (ICL)NU National Direct Student Loan (NDSL)PL FFEL PLUSPU Federal PerkinsRF FFEL RefinancedSF FFEL Stafford SubsidizedSL Supplemental Loan (SLS)SN FFEL Stafford Non-SubsidizedSU FFEL Stafford Unsubsidized


NSLDS Loan Current Status CodesStatus Code Status Message

AL Abandoned LoanBC No Prior Default, Bankruptcy Claim, Discharged (For FFELP, only includes Chapter

13 bankruptcies.)BK No Prior Default, Bankruptcy Claim, Active (For FFELP, only includes Chapter 13

bankruptcies.)CA Cancelled (For Perkins, means = Loan Reversal.)CS Closed School DischargeDA DeferredDB Defaulted, then Bankrupt, Active. (For FFELP, only includes Chapter 13

bankruptcies.)DC Defaulted, CompromiseDD Defaulted, Then DiedDE DeathDF Defaulted, UnresolvedDI DisabilityDK Defaulted, Then Bankrupt, Discharged. (For FFELP, only includes Chapter 13

bankruptcies.)DL Defaulted, in LitigationDN Defaulted, Then Paid in Full Through Consolidation LoanDO Defaulted, Then Bankrupt, Active, other. (For FFELP, only includes Chapter 13

bankruptcies.)DP Defaulted, Then Paid in FullDR Defaulted Loan Included in Roll-up LoanDS Defaulted, Then DisabledDT Defaulted, Collection TerminatedDU Defaulted, UnresolvedDW Defaulted, Write-OffDX Defaulted, Satisfactory Arrangements, and Six Consecutive PaymentsDZ Defaulted, Six Consecutive Payments, Then Missed PaymentFB ForbearanceFC False Certification DischargeIA Loan OriginatedID In School or Grace PeriodIG In Grace PeriodIM In Military GraceIP In Post-Deferment Grace (Perkins only)


NSLDS Loan Current Status Codes (Continued)

Status Code Status MessageOD Defaulted, Then Bankrupt, Discharged, other. (For FFELP, only includes Chapter 7,

11, and 12 bankruptcies.)PC Paid in Full Through Consolidation LoanPF Paid in FullPM Presumed Paid in FullPN Non-defaulted, Paid in Full Through Consolidation LoanRF RefinancedRP In RepaymentUA Temporarily Uninsured – No Default Claim RequestedUB Temporarily Uninsured – Default Claim DeniedUC Permanently Uninsured/Unreinsured – No Default Claim Requested

(For Perkins, non-defaulted loan purchased by School)UD Permanently Uninsured/Unreinsured – Default Claim Denied

(For Perkins, defaulted loan purchased by SchoolUI Uninsured/UnreinsuredXD Defaulted, Satisfactory Arrangements, and Six Consecutive Payments


State/Country/Jurisdiction CodesState/Country/Jurisdiction Code State/Country/Jurisdiction Code

Alabama AL Minnesota MNAlaska AK Mississippi MSAmerican Samoa AS Missouri MOArizona AZ Montana MTArkansas AR Nebraska NECalifornia CA Nevada NVCanada CN New Hampshire NHColorado CO New Jersey NJConnecticut CT New Mexico NMDelaware DE New York NYDistrict of Columbia DC North Carolina NCFederated States of Micronesia FM North Dakota NDFlorida FL Northern Mariana Islands MPForeign Country (other than Canada orMexico)

FC* Ohio OH

Georgia GA Oklahoma OKGuam GU Oregon ORHawaii HI Pennsylvania PAIdaho ID Puerto Rico PRIllinois IL Republic of Palau PWIndiana IN Rhode Island RIIowa IA South Carolina SCKansas KS South Dakota SDKentucky KY Tennessee TNLouisiana LA Texas TXMaine ME U.S. Virgin Islands VIMarshall Islands MH Utah UTMaryland MD Vermont VTMassachusetts MA Virginia VAMexico MX Washington WAMichigan MI West Virginia WVMilitary Location Code AA AA** Wisconsin WIMilitary Location Code AE AE** Wyoming WYMilitary Location Code AP AP**

* = A code of FC and a zip code of 00000 identify foreign countries (other than Canada and Mexico).** = These codes are used for student’s mailing state only. They are not valid for state of legal residenceor drivers license state.


Correction Data Entry SpecificationsSAR

#Field

LengthJustify/Signed

FieldName/Description Valid Field Content

* = Correctto Blank

001 16 Left Student’s Last Name 0 to 9Uppercase A to ZSpace(s). (period)’(apostrophe)- (dash)If non-blank, first character must be aletter. Second character must be non-numeric.

Y

002 12 Left Student’s First Name 0 to 9Uppercase A to ZSpace(s). (period)’ (apostrophe)- (dash)If non-blank, first character must be aletter.

Y

003 1 Left Middle Initial Uppercase A to Z Y004 35 Left Permanent Mailing

Address0 to 9Uppercase A to Z. (Period)’ (Apostrophe)- (Dash), (Comma)# (Number)@ (At)% (Percent or care of)& (Ampersand)/ (Slash)Space(s)

Y


Correction Data Entry Specifications (Continued)

SAR#

FieldLength

Justify/Signed


* = Correctto Blank

005 16 Left Student’s PermanentCity

0 to 9Uppercase A to Z. (Period)’ (Apostrophe)- (Dash), (Comma)# (Number)@ (At)% (Percent or care of)& (Ampersand)/ (Slash)Space(s)

N

006 2 Left Student’s PermanentState

Uppercase A to ZValid postal codeSee State/Country/Jurisdiction Table

N

007 5 Right Student’s PermanentZip Code

00000 to 99999Must be 00000 if Student’s PermanentState is CN, MX or FC

N

008 9 Right Student’s CurrentSocial Security Number

001010001 to 999999999 N

009 8 Left Student’s Date of Birth Format is CCYYMMDD19000101 to 19991231

N

010 10 Right Student’s PermanentPhone Number

0000000000 to 9999999999 Y

011 20 Left Student’s Driver’sLicense Number

0 to 9Uppercase A to ZEmbedded space(s)- (dash)* (asterisk)Entire field cannot consist of allnumbers or all asterisks

Y

012 2 Left Student’s Driver’sLicense State Code

Valid two letter postal codeSee State/Country/Jurisdiction Table

Y

013 1 Left Student’s CitizenshipStatus

The value the studentreported for citizenship.

1 = U.S. citizen (or U.S. national)2 = Eligible non-citizen3 = Neither 1 or 2

Y



SAR#

FieldLength

Justify/Signed


* = Correctto Blank

014 9 Left Student’s AlienRegistration Number

000000001 to 999999999 Y

015 1 Left Student’s Marital Status 1 = Unmarried (single, divorced, orwidowed)2 = Married/Remarried3 = Separated

N

016 6 Left Student’s Marital StatusDate


Y

017 1 Left Summer 2003 2002 1 = Full time/Not Sure2 = ¾ time3 = ½ time4 = Less than ½ time5 = Not attending

Y

018 1 Left Fall 2003 2002 1 = Full time/Not Sure2 = ¾ time3 = ½ time4 = Less than ½ time5 = Not attending

Y

019 1 Left Winter 2002-2003 1 = Full time/Not Sure2 = ¾ time3 = ½ time4 = Less than ½ time5 = Not attending

Y

020 1 Left Spring 2003 1 = Full time/Not Sure2 = ¾ time3 = ½ time4 = Less than ½ time5 = Not attending

Y

021 1 Left Summer 2003 1 = Full time/Not Sure2 = ¾ time3 = ½ time4 = Less than ½ time5 = Not attending

Y

022 1 Left Father’s Highest GradeLevel Completed

1 = Middle School / Jr. High2 = High School3 = College or Beyond4 = Other / Unknown

Y



SAR#

FieldLength

Justify/Signed


* = Correctto Blank

023 1 Left Mother’s Highest GradeLevel Completed

1 = Middle School / Jr. High2 = High School3 = College or Beyond4 = Other / Unknown

Y

024 2 Left Student’s State of LegalResidence

Uppercase A to ZValid postal codeSee State/Country/Jurisdiction Table

Y

025 1 Left Student Legal ResidentBefore 01-01-1997?

1 = Yes2 = No

Y

026 6 Left Student’s LegalResidence Date


CPS will accept: CCYYMMCCYY with blank MMBlank CCYY with MMBlank CCYYMM

Y

027 1 Left Are You Male? 1 = Yes2 = No

Y

028 1 Left Do You want SelectiveService to register you?

1 = Yes2 = No

Y

029 1 Right Degree / Certificate 1 = 1st Bachelor’s Degree2 = 2nd Bachelor’s Degree3 = Associate Degree (occupational ortechnical program)4 = Associate Degree (generaleducation or transfer program)5 = Certificate or diploma forcompleting an occupational, technical,or educational program of less thantwo years6 = Certificate or Diploma forcompleting an occupational, technical,or educational program of at least twoyears7 = Teaching Credential Program (non-degree program)8 = Graduate or Professional Degree9 = Other/Undecided

Y



SAR#

FieldLength

Justify/Signed


* = Correctto Blank

030 1 Right Grade Level in Collegein 2002-2003

0 = 1st year, never attended college1 = 1st year, attended college before2 = 2nd year/sophomore3 = 3rd year/junior4 = 4th year/senior5 = 5th year/other undergraduate6 = 1st year graduate/professional7 = Continuing graduate/professional

Y

031 1 Left HS Diploma or GEDReceived?

1 = Yes2 = No

Y

032 1 Left First Bachelor’s DegreeBy 07-01-2002?

1 = Yes2 = No

Y

033 1 Left Interested in StudentLoans?

1 = Yes2 = No

Y

034 1 Left Interested in StudentEmployment?

1 = Yes2 = No

Y

035 1 Left Drug ConvictionAffecting Eligibility

1 = No2 = Yes (Part year)3 = Yes / Don't Know

Y

036 1 Left Student’s Tax ReturnCompleted?

1 = Already Completed2 = Will File3 = Will Not File

Y

037 1 Left Student’s Type of 2002Tax Form Used?

1 = IRS 10402 = IRS 1040A, 1040 EZ, 1040Telefile3 = Foreign Tax Return4 = Tax return from Puerto Rico,Guam, American Samoa, the U.S.Virgin Islands, Marshall Islands, theFederate States of Micronesia, or Palau

Y

038 1 Left Student Eligible to file1040A or 1040EZ?

1 = Yes2 = No3 = Don’t know

Y

039 6 RightSigned

Student’s AdjustedGross Income from IRSform

-999999 to 999999 Y



SAR#

FieldLength

Justify/Signed


* = Correctto Blank

040 5 Right Student’s U.S. IncomeTax Paid

00000 to 99999 Y

041 2 Right Student’s ExemptionsClaimed

00 to 99 Y

042 6 RightSigned


-999999 to 999999 N

043 6 RightSigned


-999999 to 999999 Y

044 5 Right Student’s Total Amountfrom Worksheet A

00000 to 99999 Y

045 5 Right Student’s Total Amountfrom Worksheet B

00000 to 99999 Y

046 5 Right Student’s Total Amountfrom Worksheet C

00000 to 99999 Y

047 6 Right Student’s InvestmentNet Worth

000000 to 999999 Y

048 6 Right Student’s Businessand/or Investment FarmNet Worth

000000 to 999999 Y

049 6 Right Student’s Cash,Savings, and Checking

000000 to 999999 Y

050 2 Right No. of Months VeteransEducation BenefitsReceived

00 to 12 Y

051 3 Right Monthly VeteransEducation Benefits

000 to 999 Y

052 1 Left Born Before 01-01-1979?

1 = Yes2 = No

N

053 1 Left Working on a Master’sor Doctorate Program in2002-2003?

1 = Yes2 = No

N

054 1 Left Is Student Married? 1 = Yes2 = No

N

055 1 Left Have Children yousupport?

1 = Yes2 = No

N



SAR#

FieldLength

Justify/Signed


* = Correctto Blank

056 1 Left Have Legal DependentsOther than Children orSpouse?

1 = Yes2 = No

N

057 1 Left Orphan or Ward ofCourt?

1 = Yes2 = No

N

058 1 Left Veteran of U.S. ArmedForces?

1 = Yes2 = No

N

059 1 Left Parents’ Marital Status 1 = Married/Remarried2 = Single3 = Divorced / Separated4 = Widowed

Y

060 9 Right YourFather’s/Stepfather’sSocial Security Number

000000000 to 999999999 Y

061 16 Left YourFather’s/Stepfather’sLast Name

0 to 9Uppercase A to ZSpace(s). (period)’ (apostrophe)- (dash)

Y

062 9 Right YourMother’s/Stepmother’sSocial Security Number

000000000 to 999999999 Y

063 16 Left YourMother’s/Stepmother’sLast Name

0 to 9Uppercase A to ZSpace(s). (period)’ (apostrophe)- (dash)

Y

064 2 Right Parents’ Number ofFamily Members

01 to 99 Y

065 1 Right Parents’ Number inCollege 2002-2003(Parents’ excluded)

1 to 9 Y

066 2 Left Parents’ State of LegalResidence

Valid postal codeSee State/Country/Jurisdiction Table

Y



SAR#

FieldLength

Justify/Signed


* = Correctto Blank

067 1 Left Parents Legal Residentsbefore 01-01-1996?

1 = Yes2 = No

Y

068 6 Left Parents’ LegalResidence Date


CPS will accept: CCYYMMCCYY with blank MMBlank CCYY with MMBlank CCYYMM

Y

069 2 Left Age of Older Parent 00 to 99 Y070 1 Left Parents’ Tax Return

Completed?1 = Already Completed2 = Will File3 = Will Not File

Y

071 1 Left Parents’ Type of 2001Tax Form Used?

1 = IRS 10402 = IRS 1040A, 1040 EZ, 1040Telefile3 = Foreign Tax Return4 = Tax return from Puerto Rico,Guam, American Samoa, the U.S.Virgin Islands, Marshall Islands, theFederate States of Micronesia, orPalau.

Y

072 1 Left Parents’ Eligible to file1040A or 1040EZ?

1 = Yes2 = No3 = Don’t know

Y

073 6 RightSigned

Parents’ Adjusted GrossIncome from IRS form

-999999 to 999999 Y

074 6 Right Parents’ U.S. IncomeTax Paid

000000 to 999999 Y

075 2 Right Parents’ ExemptionsClaimed

00 to 99 Y

076 6 RightSigned


-999999 to 999999 Y

077 6 RightSigned


-999999 to 999999 Y



SAR#

FieldLength

Justify/Signed


* = Correctto Blank

078 5 Right Parents’ Total Amountfrom Worksheet A

00000 to 99999 Y

079 5 Right Parents’ Total Amountfrom Worksheet B

00000 to 99999 Y

080 5 Right Parents’ Total Amountfrom Worksheet C

00000 to 99999 Y

081 6 Right Parents’ Investment NetWorth

000000 to 999999 Y

082 6 Right Parents’ Businessand/or Investment FarmNet Worth

000000 to 999999 Y

083 6 Right Parents’ Cash, Savings,and Checking

000000 to 999999 Y

084 2 Right Student’s Number ofFamily Members

01 to 99 Y

085 1 Right Student’s Number inCollege 2002-2003

1 to 9 Y

086 6 Left Federal School Code #1 X00000 to X99999Valid characters for the first positionare 0 (zero), B, E, or G.

N

087 1 Left Federal School Code #1Housing Plans

1 = On Campus2 = Off Campus3 = With Parent

Y


Y



Y


Y



Y



SAR#

FieldLength

Justify/Signed


* = Correctto Blank


Y



Y


Y



Y


Y



Y

099 1 Right Signed By A = ApplicantB = Applicant and Parent

N

100 9 Right Preparer’s SocialSecurity Number

000000000 to 999999999 Y

101 9 Left Preparer’s EmployerIdentification Number(EIN)

000000000 to 999999999 Y

102 1 Right Preparer’s Signature 1 = Yes Y104 1 Left Dependency Override

Indicator1 = Dependent to Independent2 = Dependent to Independent overrideCanceled

N

105 1 Left FAA Adjustment 1 = Calculation Requested N111 1 Left Early Analysis Flag

Used to indicate astudent who isrequesting EarlyAdmission to yourinstitution.

1 = Early Analysis Applicant Y



SAR#

FieldLength

Justify/Signed


* = Correctto Blank

112 4 Left DRN (Data ReleaseNumber)

Will only be includedwhen the transactionwas initiated at thedestination point.

0001 to 9999 N

114 50 Left Student’s E-mailAddress

See E-mail Address Valid Content inthis section.

Y


Message ClassesMessage

Class Data DescriptionUser Sendsor Receives

RecordLength User ID

CORR03IN Electronic Corrections/Duplicates Sends 580 CPS TG50002CORE03OP Electronic Correction/Duplicate Errors Receives 109 CPS TG50002CORR03OP Electronic Correction/Duplicate ISIR Receives 2450 CPS TG50002EAPR03OP Electronic Application Reject Receives 109 CPS TG50002EAPS03IN Electronic Applications Sends 650 CPS TG50002EAPS03OP Electronic Application ISIRs Receives 2450 CPS TG50002EDM003OP ED Initiated Imports 0 Receives 0 Not DeterminedEDM103OP ED Initiated Imports 1 Receives 0 Not DeterminedEDM203OP ED Initiated Imports 2 Receives 0 Not DeterminedEDM303OP ED Initiated Imports 3 Receives 0 Not DeterminedEDM403OP ED Initiated Imports 4 Receives 0 Not DeterminedEDM503OP ED Initiated Imports 5 Receives 0 Not DeterminedEDM603OP ED Initiated Imports 6 Receives 0 Not DeterminedEDM703OP ED Initiated Imports 7 Receives 0 Not DeterminedEDM803OP ED Initiated Imports 8 Receives 0 Not DeterminedEDM903OP ED Initiated Imports 9 Receives 0 Not DeterminedEREP03OP PIN Mailer Request Errors Receives 109 CPS TG50002ESFN03OP State Agency ISIR Non-resident Receives 2450 CPS TG50002ESFR03OP State Agency ISIR Resident Receives 2450 CPS TG50002FDRE03OP Rejected FDR Request Receives 109 CPS TG50002FDRF03OP Processed FDRs Receives 2450 CPS TG50002FDRS03IN FDR Request Sends 580 CPS TG50002FDRU03OP Unfulfilled FDRs After 30 Days Receives 109 CPS TG50002HOLD03OP Signature Hold File Receives 200 CPS TG50002RADD03IN PIN Mailer Requests Sends 109 CPS TG50002RADD03OP RAPP/PIN Print Notification File Receives 185 CPS TG50002SARA03OP Automatic ISIRs Receives 2450 CPS TG50002SARA23TS Electronic SAR - Test Mode Receives 2450 CPS TG50002SIGA03OP Signature Correction Acknowledgements &

ErrorsReceives 109 CPS TG50002

SIGS03IN Signature Corrections Sends 580 CPS TG50002SYSG03OP Systems Generated Receives 2450 CPS TG50002


Message Classes (Continued)Message

Class Data DescriptionUser Sendsor Receives

RecordLength User ID

TAPS03IN Test System – Applications Sends 650 CPS TG50002TCOR03IN Test System – Corrections Sends 580 CPS TG50002TAPE03OP Test System – Application Errors Receives 109 CPS TG50002TCOE03OP Test System – Correction Errors Receives 109 CPS TG50002TAPS03OP Test System – Application ISIRs Receives 2450 CPS TG50002TCOR03OP Test System – Correction ISIRs Receives 2450 CPS TG50002TSAR03OP Test System – Automatic ISIRs Receives 2450 CPS TG50002YTDN03OP State Agency YTD ISIR Non-resident Receives 2450 CPS TG50002YTDR03OP State Agency YTD ISIR Resident Receives 2450 CPS TG50002YTDO03OP Year-to-Date ISIRs Receives 2450 CPS TG50002


ISIR Comment Codes

For a complete listing of SAR and ISIR codes, please see the companiondocument to the 2002–2003 EDE Technical Reference entitled 2002–2003SAR/ISIR Comment Codes and Text. This document can be found at theDepartment’s Web site, on the U.S. Department of Education’s StudentFinancial Assistance Download (SFAdownload) Web site located atSFAdownload.ed.gov as well as ifap.ed.gov.

December 2001 (2001-2002 2002-2003) EDE Technical Reference Printing(280 H) 5-1

Printing

Printing ISIRs

Printing the ISIREffective in 2002-2003 you are no longer required to print yourInstitutional Student Information Record (ISIR) output document exactlyas the ED provided software, EDExpress, prints it. You can also choose toprint additional information on the ISIR. Included in this section is theISIR Fields Not Printed on the ISIR table. It contains all the ISIR fieldsthat EDExpress does not print on the ISIR. There is an example of anISIR printed from EDExpress for your reference.

The following information assists the school or state agency in printing thedata on a received ISIR:

• Printing Assumed Values

• Printing Intermediate EFC Values

• Printing Correction Flags

• Printing Highlight Flags

• Rejected ISIRs

• Comments

• Field Types

• Other Field Notes


Printing Assumed Values“Assumed Values” reflect suppositions the Central Processing System(CPS) has made in determining the applicant’s Expected FamilyContribution (EFC). CPS makes assumptions when the applicant does notreport certain information that is necessary for the EFC calculation orwhen the applicant reports inconsistent information. (Some unreportedinformation will result in a rejected transaction rather than assumptions.)CPS uses the assumed value when calculating the EFC.

For certain fields, the only assumption CPS ever makes is zero so theseassumption fields on the ISIR will contain zeros (for example, ISIR field240, Assumed Student’s U.S. Tax Paid). On the ISIR, EDExpress willprint an asterisk (*) to the left of the field title to indicate that the CPSmade an assumption and the assumed value must print in place of thereported value.

If a field is both assumed and highlighted, EDExpress would print anasterisk (*) to the left of the field title. Positions 1370-1458 1371-1459 ofthe ISIR all contain CPS assumption fields.

Printing Intermediate EFC ValuesAn intermediate EFC value is a value that is used during the EFCcalculation process. EDExpress will print either the primary or secondaryvalues, not both. The value in the Federal Pell Grant Paid EFC Typedetermines which set of values are printed.

Printing Correction FlagsCorrection Flags on the ISIR (positions 692-811 693-812 on the ISIRlayout) indicate changes to FAFSA data processed by the CPS. Refer tothe Field Name and Position Cross References table in section 4.

If a field was corrected on the current transaction, the correction flag willcontain a value of 1. If a field was corrected on a previous transaction, thecorrection flag will contain a value of 2. All other correction flag fieldswill have a value of zero.


EDExpress will print on the ISIR a pound sign (#) to the right of the fieldvariable that was corrected on the most current transaction, and print an atsign (@) to the right of the field variable that was corrected on a previoustransaction.

Correction flags are cumulative (i.e., the flag will be carried on allsubsequent transactions).

EDExpress does not actually print the data in this field, rather it uses thisdata to determine which fields will have a # or @ printed to the right ofthe field variable to show that the field has been corrected from theoriginal application.

Printing Highlight FlagsHighlight Flags on the ISIR (positions 812-931 813-932 on the ISIRlayout) indicate data highlighted in bold face on the Student Aid Report(SAR), based on FAFSA data processed by the CPS. Refer to the FieldName and Position Cross References table in section 4. These fields arehighlighted and provide a comparison reference between the SARquestion number and ISIR field positions.

Any field containing a highlight flag will have a value of 1. All otherhighlight flag fields have a value of zero.

On the ISIR, EDExpress will print the letter ‘h’ to the left of the field titlethat was highlighted. If the field is both highlighted and assumed, anasterisk (*) will print to the left of the field title.

EDExpress does not actually print the data in this field, rather it uses thisdata to determine which fields will have an h printed to the left of the fieldtitle to show that the field was highlighted.

Rejected ISIRsApplications and corrections submitted to CPS, regardless of the inputtype or source, can be rejected for incomplete, illogical, or inconsistentdata.

An EFC will not be computed for a rejected application transaction.Transactions can be rejected for multiple reasons. Up to seven two-digitreject reason codes are carried on the ISIR.

The reject reason codes and resolution in response to each reject reasonare described in the Table of Reject Codes and How to Respond to Each,in section 4, Processing Codes.


CommentsUp to 20 three-digit numbers can appear on the ISIR record, indicatingwhich comments would appear on Part One of a SAR from any paperapplication processor. Some comments contain critical informationregarding the student’s status. The comment text that prints on the ISIRscan be found in the 2002-2003 SAR/ISIR Comment Codes and Textdocument found on the U.S. Department of Education’s StudentFinancial Assistance Download (SFAdownload) Web site located atSFAdownload.ed.gov and ifap.ed.gov. Additional Comment informationis found in the ISIR Comment Codes Cross Reference table, in section 4,Processing Codes.

Field TypesFields can contain one of three types of data: character, numeric (N), orsigned numeric (S/N). All 9s in a field indicate that the reported orcalculated value is greater than or equal to the value of all 9s. Blanks areallowable in some S/N and N fields.

With signed numeric fields, the sign is always implied in the right mostcharacter of the field. For example, if the Student’s Adjusted GrossIncome field contains a value of negative 3507, it would appear as00350P. The following chart explains the conversion of the sign and thenumber:

Signed Numeric Fields:{ +0 E +5 } -0 N -5A +1 F +6 J -1 0 -6B +2 G +7 K -2 P -7C +3 H +8 L -3 Q -8D +4 I +9 M -4 R -9

Note: All signed fields will have an extra byte printed.

Other Field NotesEDExpress does not print the Subsequent Application Flag on the ISIR. Ifthis field has a value of Y, Subsequent application from student, then an *is printed next to the EFC.

EDExpress does not print the value in the Electronic Federal School CodeIndicator field, instead it prints the Federal School Code numberassociated with the value. For example, if the Electronic Federal SchoolCode Indicator equals 3, EDExpress will print the value for the FederalSchool Code #3 field.


ISIR Fields Not Printed on the ISIR

Field NameISIR

Field #Start

PositionEnd

PositionStudent Last Name/SSN Change Flag 2 2 2Filler 111 482 482Serial Number 114 485 489Batch Number 115 490 512Electronic Application Entry Source Code 117 514 514Filler 118 515 520ETI Destination Code 119 521 527Parents’ Calculated 2001 Tax Status 138 604 604Student’s Calculated 2001 Tax Status 139 605 605Graduate Flag 140 606 606Secondary INS Match Flag 150 643 643Filler 151 644 658SSN Date of Death 154 661 668NSLDS Match Flag 155 669 669Compute Batch Number 164 690 692Correction Flags 165 693 812Highlight Flags 166 813 932Paid EFC 167 933 937NW: EFC Net Worth 203 1119 1127SATI: Student’s Allowance against Total Income 211 1179 1185SDNW: Student’s Discretionary Net Worth 213 1193 1201SEC NW: Secondary Net Worth 224 1274 1282SEC SATI: Secondary Student’s Allowance Against Total Income 232 1334 1340SEC SDNW: Secondary Student’s Discretionary Net Worth 234 1348 1356SAR Acknowledgement Comment Codes 262 1520 1539Duplicate Date 265 1543 1550Multi School Code Flags 268 1553 1558Verification Tracking Flag 270 1560 1561Filler 271 1562 1579NSLDS Pell Sequence Number (1) 309 1704 1705NSLDS Pell Sequence Number (2) 320 1762 1763NSLDS Pell Sequence Number (3) 331 1820 1821NSLDS Loan (1) Sequence Number 342 1878 1879NSLDS Loan (1) Type Code 343 1880 1880NSLDS Loan (2) Sequence Number 362 1971 1972NSLDS Loan (2) Type Code 363 1973 1973


ISIR Fields Not Printed on the ISIR (Continued)

Field NameISIR

Field #Start

PositionEnd

PositionNSLDS Loan (3) Sequence Number 382 2064 2065NSLDS Loan (3) Type Code 383 2066 2066NSLDS Loan (4) Sequence Number 402 2157 2158NSLDS Loan (4) Type Code 403 2159 2159NSLDS Loan (5) Sequence Number 422 2250 2251NSLDS Loan (5) Type Code 423 2252 2252NSLDS Loan (6) Sequence Number 442 2343 2344NSLDS Loan (6) Type Code 443 2345 2345


ISIR Sample Output Document2002-2003 Institutional Student Information Record

****************************************************************************************** * IMPORTANT: Read ALL information to find out what to do with this Report. ******************************************************************************************* OMB Number: 1845-0008CHRISTOPHER DOE JANUARY 28, 2002319 W ELM STLOS ANGELES CA 90016 EFC 2068 C

006If you need additional help with your ISIR, contact your school Financial AidAdministrator (FAA) or the Federal Student Aid Information Center at 1-800-4FED-AID(1-800-433-3243). If your address changes, contact your school or call 1-800-4FED-AID tomake the correction on your record.

149Based on the information we have on record for you, your EFC is 2068. Your school willuse this number to determine what types of aid and how much you are eligible for. You maybe eligible to receive a Federal Pell Grant and other federal student aid.

161We could not match your information with the Department of Veterans Affairs (VA) becauseyou did not give us your full name, date of birth and/or signature. You should review andcorrect these items on your ISIR

143Your citizenship status has been confirmed by the Immigration and Naturalization Service(INS) and you meet the citizenship requirements for federal student aid.

Page 1 of 6 001-01-0001 DO 03


2002-2003 Institutional Student Information Record

Student ID 001-01-0001 DO 03 EFC 2068 C

STEP ONE (THE STUDENT) (Q1 - Q35) Dependency Status D Name CHRISTOPHER DOE Address: 319 W ELM ST Net Worth of Investments 0 LOS ANGELES CA 90016 Net Worth of Business/Farm 0 Social Security Number 001-01-0001 Cash, Savings, and Checking 0 Date of Birth 12/18/1982 No. of Months VA Benefits Received 0 Permanent Home Phone # Monthly VA Educational Benefits 0 E-mail Address [email protected] Driver’s License # NONE STEP THREE (THE STUDENT) (Q52 - Q58) Citizenship Status U.S. CITIZEN Born Before 1-1-1979? NO Alien Registration Number A Master’s/Doctorate Prog. in 2002-2003? NO Marital Status UNMARRIED Is Student Married? NO Marital Status Date Have Children You Support? NO Enroll Plan Summer 2002 NOT ATTENDING Dependents Other Than Children/Spouse? NO Enroll Plan Fall 2002 NOT ATTENDING Orphan or Ward of the Court? NO Enroll Plan Wint 2002-3 NOT ATTENDING Veteran of U.S. Armed Forces? NO Enroll Plan Spring 2003 1/2 TIME Enroll Plan Summer 2003 NOT ATTENDING STEP FOUR (PARENTS) (Q59 - Q83) Father’s Educational Level HIGH SCHOOL Marital Status Mother’s Educational Level HIGH SCHOOL Father’s/Stepfather’s SSN 901-48-8578 State of Legal Residence CA Father’s Last Name DOE Legal Resident before 1-1-1997? YES Mother’s/Stepmother’s SSN 801-48-8578 Legal Residence Date 09/1983 Mother’s Last Name D’ARCY-CALDERON Are You Male? NO Number of Family Members Register for Selective Service? Number in College in 2002-2003 Degree/Certificate ASSOC. GENERAL State of Legal Residence Grade Level in College 3rd YR/JUNIOR Legal Residents before 1-1-1997? HS Diploma or GED Received? NO Legal Residence Date First Bachelor’s Degree by 7-1-2002? NO Age of Older Parent Interested in Student Loans? YES Tax Return Filed? WILL FILE Interested in Student Employment? NO Type of 2001 Tax Return Used FOREIGN Drug Conv Affecting Elig? NO Eligible to File 1040A or 1040EZ? Adjusted Gross Income STEP TWO (STUDENT & SPOUSE) (Q36 - Q51) U.S. Income Tax Paid Tax Return Filed? WILL FILE Exemptions Claimed Type of 2001 Tax Return Used 1040 Father’s Inc Earned From Work Eligible to File 1040A or 1040EZ? Mother’s Inc Earned From Work Adjusted Gross Income 101400 Total from Worksheet A 0 U.S. Income Tax Paid 310 Total from Worksheet B Exemptions Claimed 00 Total from Worksheet C Student’s Inc Earned From Work 101400 Net Worth of Investments 0 Spouse’s Inc Earned From Work Net Worth of Business/Farm 0 Total from Worksheet A 0 Cash, Savings, and Checking 0 Total from Worksheet B 0 Total from Worksheet C 0 STEP FIVE (STUDENT HH) (Q84 - Q85) Number Family Members 01 Number in College in 2002-2003 1

*=assumption h=highlight flag #=corrected this trans @=corrected previous trans Page 2 of 6



Student ID 001-01-0001 DO 03 EFC 2068 C Last Name DOE STEP SIX (Q86 - Q97) School #1 001224 Housing #1 W/PARENT(S) School #2 000000 Housing #2 W/PARENT(S) School #3 000000 Housing #3 W/PARENT(S) School #4 015549 Housing #4 W/PARENT(S) OFFICE INFORMATION School #5 003154 Housing #5 W/PARENT(S) DRN 2068 School #6 003051 Housing #6 W/PARENT(S) Primary EFC Type 1 Secondary EFC Type STEP SEVEN (Q98 - Q102) Processed Date 01/28/2002 Date Application Completed 01/21/2002 Application Source RENEWAL WEB Signed By APPLICANT ISIR Transaction Type ELEC. CORR. Preparer’s SSN Source of Correction Preparer’s EIN Federal School Code Indicator 001224 Preparer’s Signature Reject Override Codes: B: N: W: Assumption Override Codes: 1: 2: 3: 4: 5: 6:------------------------------------------------------------------------------------------ FAA Information Early Analysis Flag Date ISIR Received 01/29/2002 Rejects Met: Verification Flag N System Generated Indicator Dependency Override FAA Adjustment Duplicate Request Transaction Receipt Date 01/22/2002 Correction # Applied To Reprocessing Code Application Receipt Date 01/23/2002 Processed Record Type Input Record Type

Paid EFC Type PRIMARY Pell Elig Flag Y Intermediate ValuesPrimary EFC 2068 Secondary EFC TI 148650 PCA 0Mon 1 1807 Mon 7 2005 Mon 1 Mon 7 ATI 13528 AAI 13370Mon 2 1840 Mon 8 2038 Mon 2 Mon 8 STX 11890 TSCMon 3 1873 Mon 10 2128 Mon 3 Mon 10 EA 0 TPC 294Mon 4 1906 Mon 11 2188 Mon 4 Mon 11 IPA 11750 PC 0Mon 5 1939 Mon 12 2248 Mon 5 Mon 12 AI 13370 STI 0Mon 6 1972 Mon 6 CAI SATI 0 DNW -348000 SIC 1774 NW 0 SDNW 0 APA 35100 SCA 0 FTI 0Auto Zero EFC Flag Duplicate SSN FlagEFC Change Flag NO CHANGE Subsequent App FlagSNT Flag NO

Match Flags: SSN 4 SSA INS PRI SS N NSLDS 4 VA INS SEC. CONF. INS Ver. No. SS Registration Flag NSLDS Transaction Number 1 NSLDS Database Results Flag 1

Comments: 006,149,161,143,029,137

*=assumption h=highlight flag #=corrected this trans @=corrected previous trans Page 3 of 6


2002-2003 Institutional Student Information RecordCHRISTOPHER DOE001-01-00012002-2003 NSLDS FINANCIAL AID HISTORY Processed: 01/28/2002This page contains your previous financial aid information, which is contained in theNational Student Loan Data System (NSLDS). Your Financial Aid Administrator will useit to determine your eligibility.******************************************************************************************#Overpayment: Contact: Discharged: Defaulted Loan Sat. Active Post Screening Loans: Repayment: Bankruptcy:N Reason:Pell: NFSEOG: NPerkins:******************************************************************************************Aggregate Amounts Outstanding Pending Total:#FFEL/Direct Loans: Prin. Bal.: Disb(s):Subsidized Loans: $ 1,313 $ 0 $ 1,313Unsubsidized Loans: $ $ 0 $ 0Combined Loans: $ $ 0 $ 1,313FFEL Consol. Loans: $ 0 $ 0 Perkins Loans:Outstanding Principal Bal.: $ 0 Current Year Loan Amount: $ 0

******************************************************************************************#Pell Payment Data:Sch.Code: 00305100 Tran: 01 Sch.Amt:$ 732 Award Amt:$ 732 Disb.Amt:$ 183 Rem.Amt:$ 549%Sch.Used: 25.00 As Of: 08/12/2000 Pell Verification Flag: EFC: 2068Sch.Code: 00305100 Tran: 01 Sch.Amt:$ 332 Award Amt:$ 332 Disb.Amt:$ 166 Rem.Amt:$ 166%Sch.Used: 50.00 As Of: 09/12/2000 Pell Verification Flag: EFC: 2068Sch.Code: Tran: Sch.Amt: Award Amt: Disb.Amt: Rem.Amt:%Sch.Used: As Of: Pell Verification Flag: EFC:******************************************************************************************Loan Detail: Net Loan Begin End GA School Grade Contact/ Amount Date Date Code Code Level Cntct Type Additional Loan Capitalized Date of Amt of Unsub Type Interest Last Disb Last Disb

#FFEL Stafford Subsidized $ 1,334 06/18/1990 08/10/1990 741 00319700 ABC SCHCONTC Neither Defaulted NO 06/18/1990 $91334Status Code RP as of 12/01/1992 100Outstanding Bal. $810 as of 09/30/1996

Direct Consolidation Unsub $ 7,692 06/19/1996 06/19/1997 88888800 ABC SCHCONTC PLUS Recent NO 06/19/1996 $7692Status Code RP as of 07/31/1996 100Outstanding Bal. $7,692 as of 11/30/1996

#FFEL Stafford Unsubsidized $ 2,053 03/18/1996 09/16/1996 706 00121600 ABC SCHCONTC PLUS Defaulted NO 03/18/1996 $2053Status Code RP as of 01/01/1997 190Outstanding Bal. $2,053 as of 12/31/1996

FFEL Stafford Subsidized $ 225 04/16/1990 06/29/1990 706 02520200 ABC SCHCONTC PLUS Recent NO 04/16/1990 $225Status Code DU as of 11/30/1992 706Outstanding Bal. $245 as of 06/30/1997

Page 4 of 6 001-01-0001 DO 03


2002-2003 Institutional Student Information RecordCHRISTOPHER DOE001-01-00012002-2003 NSLDS FINANCIAL AID HISTORY (Cont.) Processed: 01/28/2002This page contains your previous financial aid information, which is contained in theNational Student Loan Data System (NSLDS). Your Financial Aid Administrator will useit to determine your eligibility.******************************************************************************************Loan Detail: Net Loan Begin End GA School Grade Contact/ Amount Date Date Code Code Level Cntct Type Additional Loan Capitalized Date of Amt of Unsub Type Interest Last Disb Last Disb

FFEL Stafford Subsidized $ 5,500 09/08/1993 05/19/1994 800 01320800 ABC SCHCONTC Health Prof NO 09/08/1993 $5500Status Code RP as of 11/30/1994 173Outstanding Bal. $5,575 as of 03/31/1997

FFEL Stafford Subsidized $ 2,035 08/19/1992 06/14/1993 706 00129400 ABC SCHCONTC Both Discharged NO 08/19/1992 $2035Status Code ID as of 08/19/1992 006Outstanding Bal. $2,035 as of 12/31/1996

MPN Information

Direct Loan MPN: No MPN on File

Page 5 of 6 001-01-0001 DO 03



Student ID 001-01-0001 DO 03 EFC 2068 C Last Name DOE

READ, SIGN, AND DATE

If you are the student, by signing this application you certify that you (1) will usefederal and/or state student financial aid only to pay the cost of attending aninstitution of higher education, (2) are not in default on a federal student loan orhave made satisfactory arrangements to repay it, (3) do not owe money back on afederal student grant or have made satisfactory arrangements to repay it, and (4) willnotify your school if you default on a federal student loan.

If you are the parent or the student, by signing this application you agree, if asked,to provide information that will verify the accuracy of your completed form. Thisinformation may include your U.S. or state income tax forms. Also, you certify thatyou understand that the Secretary of Education has the authority to verify informationreported on this application with the Internal Revenue Service and other Federalagencies. If you purposely give false or misleading information, you may be fined$20,000, sent to prison, or both.

Everyone whose information is given on this form should sign below. The student (andat least one parent, if parent information is given) MUST sign below.

Student __________________________________________________ Date: _______________

Parent __________________________________________________ Date: _______________

Page 6 of 6

November 2001 (2002-2003) EDE Technical Reference Index(280 H) i

Index

2002–2003 ISIR Cross-Reference Table, 4–5Summary, 4–2

Adding Your Federal School Code to Receive Electronic Data, 2–20Application Processing

Message Classes, 4–4, 4–81Assumption Overrides Table, 4–53

Summary, 4–3Automatic ISIRs, 2–6 through 2–8

for Schools, 2–7 through 2–8for State Agencies, 2–10

Batch Level Error Messages Table, 4–50Summary, 4–2

Batch Level Error Report, 1–6

Correction Data Entry Specifications Table, 4–70Summary, 4–4

Correction Export Record Layout, 3–102, 4–4Correction Record

Creating, 2–13Response to, 2–24

CPS Header and Trailer Records, 2–26

Duplicate Request Export Record Layout, 2–22, 3–108

November 2001 (2002-2003) EDE Technical Reference Index(280 H) ii

E-mail Address Valid Content, 4–46Summary, 4–2

EDE Batch Level Error Report Import Record Layout, 3–8EDE Processing, 2–1 through 2–27

CPS Header and Trailer Records, 2–26Electronic Corrections, 2–13Electronic FAFSA, 2–1 through 2–4Electronic PIN Mailer Requests, 2–5Introduction, 2–1ISIR, 2–6

EDE Record Level Error Report, 1–5EDE Record Level Error Report Import Record Layout, 1–10, 3–11Electronic Corrections, 2–13 through 2–25

Adding Your Federal School Code to Receive Electronic Data, 2–20Creating a Correction Record, 2–13Detailed Data Entry Specifications, 2–15General Correction Entry Specifications, 2–13Making Signature Corrections, 2–19Requesting a Duplicate ISIR, 2–22Response to a Correction/Duplicate Record, 2–24Signed Numeric Fields Table, 2–17Tips for Corrections, 2–22

Electronic Corrections/Duplicate Requests, 1–5Electronic FAFSA, 1–2, 2–1 through 2–4

Electronic FAFSA Process, 2–2Entering the FAFSA Information, 2–2Formatting and Transmitting the Records, 2–3Receiving Processed Records, 2–3Receiving the Completed FAFSA or Paper Renewal FAFSA, 2–2Rejected FAFSA Records, 2–3

Electronic PIN Mailer Requests, 2–5Renewal PIN Mailer Process, 2–5

Electronic Renewal FAFSA Requests, 1–3

FAFSA Application Export Record Layout, 1–11, 3–85FAFSA Express/Web Hold Information Record Layout, 3–117FDR Export Record Layout, 3–114

November 2001 (2002-2003) EDE Technical Reference Index(280 H) iii

Federal Data Request Processing (FDR)Rejected FDR Records, 2–12Requesting a FDR Record, 2–11Requesting More than One FDR Record, 2–11Response to an FDR Request, 2–12

Field Name and Position Cross-References Table, 4–55Summary, 4–3

Getting Help, 1–12

Handling Batch Level Rejected Records, 1–6Handling Record Level Rejected Records, 1–5Header and Trailer Records, 1–2Header Record Sent To/Received from the CPS, 3–2

Institutional Student Information Record, 1–4ISIR

Federal Data Request Processing (FDR), 2–10ISIR Receipt Process, 2–6NSLDS Data, 2–6State Agency Options, 2–9

ISIR Receipt ProcessAutomatic ISIRs for Schools, 2–7ISIR Types, 2–6Requested ISIRs, 2–8

ISIR Record Description/Data Dictionary, 1–10, 3–13, 4–3ISIR Types, 2–6

Message ClassesCORE03OP, 1–5, 2–24, 3–8, 3–11CORR03IN, 1–5, 2–13, 2–20, 2–22, 2–25, 3–102CORR03OP, 2–7, 2–8, 2–24, 3–13EAPR03OP, 1–5, 2–3, 3–8, 3–11EAPS03IN, 1-2, 3–85EAPS03OP, 1–2, 2–4, 2–7, 2–8, 3–13EREP03OP, 1–5, 3–79ESFN03OP, 2–7, 2–10, 3–13ESFR03OP, 2–7, 2–10, 3–13

November 2001 (2002-2003) EDE Technical Reference Index(280 H) iv

FDRE03OP, 1–5, 2–12, 3–8, 3–11FDRF03OP, 2–10, 2–12, 3–13FDRS03IN, 1–4, 2–10, 2–11, 3–114FDRU03OP, 2–10, 2–12, 3–8HOLD03OP, 3–117RADD03IN, 3–79RADD03OP, 3–82RAPR03OP, 1–10SARA03OP, 2–7, 2–9, 2–26, 3–13SIGA03OP, 1–5, 3–8, 3–11SIGS03IN, 2–19, 3–112SYSG03OP, 2–7, 2–9, 3–13YTDN03OP, 3–13YTDO03OP, 3–13YTDR03OP, 3–13

Message Classes Table, 4–81Summary, 4–4

NSLDS Loan Current Status Codes Table, 4–67Summary, 4–3

NSLDS Loan Program Codes Table, 4–66Summary, 4–3

Printing, 5–1 through 5–7ISIR Fields Not Printed on the ISIR, 5–5 through 5–6ISIR Sample Output Document, 5–7Printing ISIRs, 5–1 through 5–4

Printing ISIRsComments, 5–4Field Types, 5–4Other Field Notes, 5–4Printing Correction Flags, 5–2Printing Highlight Flags, 5–3Printing Intermediate EFC Values, 5–2Printing the Assumed Values, 5–2Rejected ISIRs, 5–3

November 2001 (2002-2003) EDE Technical Reference Index(280 H) v

Processing Codes, 4–1 through 4–832002–2003 ISIR Cross-Reference, 4–5Assumption Overrides, 4–53Batch Level Error Messages, 4–50Correction Data Entry Specifications, 4–70E-mail Address Valid Content, 4–46Field Name and Position Cross-Reference, 4–55ISIR Comment Codes, 4–83Message Classes, 4–81NSLDS Loan Current Status Codes, 4–67NSLDS Loan Program Codes, 4–66Record Level Error Messages, 4–51State/Country/Jurisdiction Codes, 4–69Summary of Tables, 4–2Table of Reject Codes and How to Respond to Each, 4–47

Processing Codes Table Summaries2002–2003 ISIR Cross-Reference, 4–2Assumption Overrides, 4–3Batch Level Error Messages, 4–2Correction Data Entry Specifications, 4–4E-mail Address Valid Content, 4–2Field Name and Position Cross-Reference, 4–3ISIR Comment Codes, 4–4Message Classes, 4–4NSLDS Loan Current Status Codes, 4–3NSLDS Loan Program Codes, 4–3Record Level Error Messages, 4–3State/Country/Jurisdiction Codes, 4–4Table of Reject Codes and How to Respond to Each, 4–2

RAPP PIN Print Notification Layout, 1–11RAPP/PIN Print Notification Layout, 1–11, 3–82Record Layouts, 3–1 through 3–117

Correction Export Record Layout, 3–102Duplicate Request Export Record Layout, 3–108EDE Batch Level Error Report Import Record Layout, 3–8EDE Record Level Error Report Import Record Layout, 1–10, 3–11

November 2001 (2002-2003) EDE Technical Reference Index(280 H) vi

FAFSA Application Export Record Layout, 1–10, 1–11, 3–85FAFSA Express/Web Hold Information Record Layout, 3–117FDR Export Record Layout, 3–114Header Record Sent to/Received from the CPS, 3–2ISIR Record Description/Data Dictionary, 1–10, 3–13RAPP/PIN Print Notification Layout, 1–11, 3–82Signature Record Layout, 3–112Trailer Record Sent to/Received from the CPS, 3–5Type 2 Individual PIN Mailer Request Export and PIN Error Import Record Layout, 1–10, 3–79

Record Level Error Messages Table, 4–51Summary, 4–3

Record Level Error Report, 1–5Rejected Correction/Duplicate Record, 2–24Rejected FAFSA Records, 2–3Rejected FDR Records, 2–12Rejected ISIRs, 5–3Response to a Correction/Duplicate Record, 2–24

Rejected Correction/Duplicate Record, 2–24

Signature Correction Export Record Layout, 2–19Signature Record Layout, 3–112Signed Numeric Fields, 5–4Signed Numeric Fields Table, 2–17State Agency Options

Automatic ISIRs for State Agencies, 2–10State/Country/Jurisdiction Codes Table, 4–69

Summary, 4–4Subsequent Application Flag, 5–4

Table of Reject Codes and How to Respond to Each, 4–47Summary, 4–2

Tables2002–2003 ISIR Cross-Reference, 4–5Assumption Overrides, 4–53Batch Level Error Messages, 4–50Correction Data Entry Specifications, 4–70Field Name and Position Cross-References, 4–55

November 2001 (2002-2003) EDE Technical Reference Index(280 H) vii

Message Classes, 4–81NSLDS Loan Current Status Codes, 4–67NSLDS Loan Program Codes, 4–66Record Level Error Messages, 4–51State/Country/Jurisdiction Codes, 4–69Table of Reject Codes and How to Respond to Each, 4–47

Testing Message ClassesTAPE03OP, 1–9TAPS03IN, 1–9TAPS03OP, 1–9TCOE03OP, 1–9TCOR03IN, 1–9TCOR03OP, 1–9TSAR03OP, 1–9

Trailer Record Sent To/Received from the CPS, 3–5Type 2 Individual PIN Mailer Request Export and PIN Error Import Record Layout, 1–11, 3–79Type 2 Individual PIN Request Export and PIN Error Import Record Layout, 1–10

Verification Transaction Flag, 1–10

What's Changed in the Record Layouts since the NASFAA Version?, 1–10What's New and Changed for 2002–2003, 1–7

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