THE DILEMMA OF PHYSICAL AND VIRTUAL MEETINGS

Round the clock back to last halfdecade.

Within that span, every company istalking big tech jargons like:

Webinars

Big Data

Colla

bora

tion

Video ConferencingVirtual Meetings

E-Learning

Short Span Big Leap

Virtual Meetings score big time

Organizations are taken up in storm byvirtual collaboration & webcastingtechnologies because they:

• Save huge cost of travelling &

accommodation

• Save time

• Connect globally without interruptions

Well, the question to ask here is:

Are Physical Meetings really

dead

Are Virtual Meetings the

future of business

Physical Meetings are natural

• Human is a social animal

• We NEED to interact every day

without which our whole existence

perishes

• Face to face talk, facial expressions,

that laugh, touch and real senses, it’s

instinctive

Virtual Meetings are quick and smooth

• The complexity of business andglobalization fast spread has openedthe doors for virtual meetings and theyare awesomely smooth

• Without the need to travel and hasslesof traditional meetings, Virtual onespresent advanced solutions at a singleclick

Physical meetings will never perish but virtual meetings are the norms of

the present and the future.

So, here we say it:

Let’s see where physicalmeetings make more senseand for which purpose youshould conduct virtualevents.

Confused?

Where Physical Meetings Score

• Initial meetings with potential clients

• Presenting the idea or a VC funding

presentation

• Negotiations

Initial Meetings with Potential Clients

• Meeting with potential clients face to

face is important

• Handshakes, presentations, informal

talks are very crucial for a long term

business dealings

• People trust each other better when meet

in real environment

Presenting idea or a VC funding presentation

• Your passion for an idea or business

plan is more visible when you present

in front of the investors or

management

• Firm opinions, Q&A and all those

discussions progress well during

physical meetings

Negotiations

• Negotiations are a part of every

business deal

• Be sure to have it face to face for a

healthy discussion

• Negotiations sometimes lead to

arguments and negative energy. Human

touch can quickly modify such situations

to your favor

Where Virtual Meetings dominate

• Follow ups

• Regular Meetings

• Mega Events with global exposure

• Training Sessions

Follow Ups

Once done with the face to face meetings,

you can smoothly conduct virtual follow

ups with your potential clients to save time

and cost. It’s that easy.

Audio/PPT PPT

Regular Meetings

• Regular meetings with employees or

your stakeholders can be conducted

online

• It avoids being present in the office as

you can attend it from anywhere and

from any device

Mega Events with Global Exposure

• Product launches, webinars have

global audience

• It’s always sensible to have a mega

virtual event to reach every customer

or audience on the globe to convey

your message uniformly

Training Sessions

• In this truly global world, online training

is a gold mine

• Without traveling or accommodation

cost, companies can conduct trainings

for their employees with a single click

Key Aspects

The world is not so simple nor is the

business. Therefore, you can also make

your own decisions depending on

different aspects such as:

• Nature of the meeting

• Purpose

• Cost and time expenditure

• ROI

The Balance

Organizations need to balance the

physical and virtual meetings. Do not rely

wholly on virtual but also don’t get

perished relying only on physical

meetings. Plan your events before hand

and have a brainstorming sessions with

your team and management to get a

clear picture of all the activities.

The Road Ahead

Online meetings, video conferencing,webinars are evolving rapidly. The Internet ofEverything is dynamically favoring the onlineactivities for uniform connectedness throughweb. So, in the future, virtual is the newreality. No one can deny that. But, it doesn’trule out the natural and ever sustainingexistence of physical meetings.

In fact, nowadays, we are also seeing a lot of hybrid events, i.e. a mega eventconsisting of physical events, virtual events, tradeshows, and webinars. Humansand technology are working hand in hand.

Understand the business through physical connections and run it efficientlythrough virtual.

www.blog.streamonindia.com

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