Street Address : 590 S. Marine Corps Drive

Suite 733 ITC Building Tamuning, GU 96913

Mailing Address: P.O. Box 2950

Hagama, GU 96932

Website: http://dlm.quam.gov

E-mail Address: dlmdir@dlm.quam.qov

Telephone: 671-649-LAND (5263)

Facsimile: 671-649-5383

DIPATTAMENTON MINANEHAN TANO' (Department of Land Manag,ement)

GUBETNAMENTON GUAHAN (Government of Guahan)

FELIX P. CAMACHO CHRISTOPHER M. DUENAS Govemor of Guahan Director

MICHAEL W. CRUZ, M.D. MICHAEL C. JAMES Lieutenant Govemor of Guahan Deputy Director

August 31, 2010

Memorandum

To: Senator Judith T. Won Pat, Speaker, I Liheslaturan Guahan Doris Flores Brooks, Public Auditor, Office of thePublic Auditor of Guahan

From: Director, Department of Land Management

Subject: FY 2009 Citizen-Centric Report

Buenas yan Hafa Adai!

Pursuant to Public Law 30-127, the following is being submitted:

1. Department of Land Management's FY 2009 Citizen-Centric Report 2. Electronic copy (pdf format)

In addition, the report will be posted on DLM's website as of August 31,2010.

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Should you have any questions or require additional information, please call our Admin istrative Support Unit at 649-5263, ext. 600.

Senseramente,

Cf HRISTOPHER M. DUENAS

Attachments

--=~-----

A CITIZE -CE TRIC-REPORT- F 2009

• The Department is currently, but temporarily located in Tamuning.

• It is housed in the Interna- General Mission

tional Trade Center with its = To maintain and effectively manage the destiny of all public lands various Divisions on:

• 2nd Floor Land Survey Division

• 3rd Floor -Land Planning, Land Records and Land Administration & GIS/LIS Divisions

= To ensure an effective management regulation and control of all developments

=To secure and maintain original copies of all historical land documents

=To automate all land documents and develop a geographical land information system

Initiatives

= Construct a Land Natural Resources Building

Scanning and Data Entry of all Land Historical Records

= Survey and Land Register all Unregistered Public Lands

• 7th Floor-Director's Office = Develop, Maintain or Sustain Past, Present and Future Developments into Meaningful and and Administrative Staff Integrated Direction for the Protection and Enhancement of the Quality of Life on Guahan

A Citizen Centric Report-DIPATTMENTON MINANHEN TANO'- FY 2009 Page 2

I.£Ind Planlling Dit'ision-Terhnical

and Admillistratiz'e Staff to the Cuam

I.£Ind Use CommiJSion/ Seashore Pro-

tection Commission, Ctlan Natllral

IVsollrres Board and Application

ReJ!iell' Committee by regll/atil~g and

admini.rten·ng 18 /'vlandates

TABLE 1

I I . ----_ ..

i.£ll1d Sun'f), Dilision-Cbarged

JI'ith the respollsibility to Map al/

C01'em1JJf1It ofCuam Real Properf)';

De/!e/op and Alailltaill a Cadastral

Map of tbe hland; Alaintaill and

Supplmlfllt a i.£llld Grid S),stflJ1

I.Lmd IVcords Dil'isiofl-Processps

and SfCI!1'l!J any I mtrtl11le1/t or J1idg·

mfl1t ajJerting Title to or Possession

of IVai Property and all)' other

Recordable IlIstmmentJ

I.£Ind Administratioll DiJiJioll­

Administer and Facilitate COl'cm­

ment of Guam J .£Ind Di.rposition

GIS / IJJ Dilisiol1-AJailltaill

Deptl111J1e/1/al databaJe sen'ers,

hardll'are / softJl'are, i1Jla/,/ .ren'ers

and as.ri.ct ill ill the del'flopment of

Division Goals and Accomplishments

The mid 1990'a saw the end of major developments on island. Since then and through early 2000, Land Use Developments became somewhat sluggish. The economic downturn in the US Economy in in early 2000 had rippling effects throughout the world and in Asia and the Pacific areas and it ap­peared that developers were hesitant to pursue business ventures. However, despite this economic effect, and while being cautious, developers took risks, and an increase in developments began to emerge as Table 1 and 2 captures. Coincidentally, the planned military buildup contributed to the acceleration of developments resulting in another major action towards local buildup as well. Major infrastructure upgrades were required not only to meet local demands, but also to accommodate the projected increase in population. With numerous development projects proposed and planned both in the local and military sides, a dramatic increase in work force was needed. Table 3 shows a signifi­cant increase in work force projections.

TABLE 2

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TABLE 3 _PRIOR TO t-flLlT.-".RY

Bl.'ll.DlTP·CA.P.\(TTY

_T\\'HF_?ffi,rT.\RY RELo..TED-AJ'PRO\12IJ­TnT .... L CAPA1"1TY

"T\\HF-MILlT . .>JZY REL..I,1'ED-PENIJJNCf. C.U"ACITY

_TWHF_r-.flLIT..I,RY

.....

Shortly after World War II, the Military established a Uniform Triangulation system known as the 1963 Guam Geodetic Triangulation Network (GGTN) and remained as the sole system used for all surveys. In 1993, the Department on its initiative undertook actions to develop a new system; and as a result, over 3,012 new survey land control monuments were established. A total of 430 GGTN marks were recovered during the changeover. The significance of these new monumentation, is that it is an accu­rate system based on Global Positioning Satellite (GPS) controls. The island coverage of over 3,012 control monumentation, is sufficient to perform land surveys that could not have been accurately performed under the previous GGTN system. The establishment of this 1993 GGN system was made possible through the $1.1 million dollars (±) funding and assistance with the South Australian -Department of Environment and Natural Resources. To ensure maintenance of the system, a $5,000.00 penalty fee is assessed for damages to the marks; and $1,000.00, is assessed for issuance of new GGN marks. Funds collected are deposited in the LSRF.

The Division was perennially challenged in two major mandated areas: 1st-is the data capture of all documents recorded; and 2nd- the issuance of Certificates of Titles. The relationship between these two areas is that issuance of titles required extensive research; and the challenged was, how best to retrieved the documents effectively and expediently. With over a million recorded documents, prior research was painstakingly slow. With the advent of newer electronic technology and data base systems, the Division is finally in a position to be able to scan and data entry land records documents in real time.

The Division's major focus is in two major areas. The first, is the closure of land payments of all the Land for Landless Program created in the 1970s. Action is ongoing to collect final payments for ap­proximately 415 lots that have been awarded, that collectively totals approximately $893,671.83 with interest at $472,586.63 for a grand total of approximately $1,366,258.46 due the Department.

Second, and equally challenging is the land registration process because of the meticulous proce­dures required. There are approximately 82 LR cases yet to be resolved. This is one area that will continue to tax the Department for years to come in terms of time, money and manpower. To date, the Division is actively pursuing land registration actions on several LR cases with one (1) case pending a court hearing.

The Division's major priority was in ensuring that efforts are focused on capturing and converting all land records documents; and in obtaining and equipping the Department with the current hardware and software as well as on the latest versions available on the market. The Division has assisted in the scanning of over 600,000 documents. In the data entry portion, all documents have been data entered with only a 1-2 day lapse for new documents recorded; and in the merging of the data, a 1-month lapse is typical since the merge action is done on a monthly basis.

, . A Citizen Centric Report-DIPA.TTMENTON MINANHEN TANO'- FY 2009

Financial Posture:

Funding Source: Ever since the Department was created over 50+ years, it has relied on General Funding from Government Coffers. In 1990, a Land Survey Revolving Fund (LSRF) was established for the purpose of pursing land registration and its required land survey. Since then, other Depart­mental revenues collected were placed into this account. The LSRF account serves as the sole source for the Department's budget needs.

b"'-''' I" ;iX'C,;X;O'

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Land Survey Revolving Fund

Purpose: Funds projected are to meet the Sala­ries, Benefits and Contractual needs of the De­partment only. No additional funds appropriated for others such as training, vehicle upgrades, other vendor contract for services and profes­sional development.

Other Source- Federal Emergency Management Agency -Appropriated: $1,752,491.30 (±) for construction of a new Department building

S:,oon,oOCI

$1.800,000

$1.60(',000

$I..10(',nOO

$ J.~ OIH)QO

SI.0iJ(),QOO

$800.000

~(If' "OOO

$:O{1,OOO

FY:OO~ fY:OOS FY~OV9

250(l(1fj .

200000

• .-IPPROPRl.\TED :. ISIJOC()

oEXPThllm1RE

.B.-IU,NCE 100000

Local Matching Fund

•

• [):PthOlTJPIS

. PAANCE

Other Source- On or about 1993, approximately $1.1 million dollars (±) was appropriated to the Department from the General Fund to upgrade the 1963 Guam Geodetic Triangulation system. In Late 1994 early 1995, the new system was developed and operational.

Other Source- Approximately $300,000.00 from the LSRF Account was authorized the Department for the scanning of all land records. However, because of a bid protest which will have delayed the scanning project, the Department opted to cancel the bid award altogether. Despite this shortcoming, the Department used approximately $100,000 (±) to purchase and upgrade its computer software and hardware and server systems.

Page 3

A Citizen Centric Report-DIpA.TTMENTON MINANHEN TANO ' - FY 2009 Page 4

Future Challenges and Outlook

UndoubtedlY, the Department continues to jace challenges in funding, resources and manpOJJler assets. For as long as it has been

in operation, the General Fund 71'aS its sole source. In the past couple of years, it JI'aS authorized to utilize revenues collected in

the Gnd SUnN!} RwollJing Fund (LSRF), at first partiallY, but has changed jor the mrrent Fiscal Year and is n0111 entirelY

reliant on it. In effect, allOJl'ing the Department to operate as if it I//ere an "autonomous agenry".

Another action that contributed to the collection of fimds II'aS the Department's increase of 'Vepmtmental Fees". In short,

raised documentary tax, application fees, copier chmg,es amongst numerous other semice fees that for the past fit1e decades had

never been revieJJled and asseJsed for aflJ increase.

While the increaJe in jim ding opened the 111(1)' to recruit personnel, hOJl'eJJer on/y l/acant critical positions Il'ere allOJ)Jed to be filled.

In order jor the Department to continue to julfill its responsibilities jor effectil/e and efficient operations, it pursued other

manpo)J'er sources sllch as set)erallimited term appointments) coordination u'ith the Agenry for Human Resources jor available

personnelllnder the "Passport to Career" Youth Program and the 'Work Experience" Programi executing a lvlemorandllm of Understanding JI/ith Department of Public IForks conceming light-of-l1'ay catification l1Jhich, in-tum allowed its subcontractors

to assist the Department (DLlvl) in 11tlmeroUJ collocation and database population of land records and maps to name a few of the initiatilles tmdettaken and planned.

Based on these, the Department's fit/lire objectil/es and goals are to maintain and sustain the land database records;prol/tde all

land records jor inclusion in the "Guam Property Assessment System (GPAS))) under tiJe OIJersigbt of the Department of Revenue & Taxationi tbe pursuit of land suny!)' and registration jor all unregistered Govemment real propert),; tbe scanning of all Division domments; as a member of the lvll1lti-Agen~y A dl'isory Group, provide assistance to Cbamon"o Gnd Trust in

zoning, subdilJision, sNmry and land administration; the certification of right-of-1I1ays for gO/lel'7lJJlent acquisition and utilization

of roads and streets; del,elopment and maintenance of a cadastrallJJap ll'hicb will enJure ease of development of an island WIde

zoning map and property map verification; tbe close monitoring of developments aJ a result q( tbe military buildup;

impleme1Jtatioll of a phnned Central and NOIthem Gnd Use Plan; and continued actiom to ensure that current electronic,

computer and database teclmology and D'stemJ are secured for the Department. To jU1ther enhance all maten'al assets and

personnel resources, the DepattJJJent not on!)' bas designed a Land Natural Resource Building, but is quite close to secun'ng

financing. Tbis structure can be troIY called a "govemment" building and plam are to house Ancestral Gnds Commission,

Chamorro Gnd T ruS0 and coordination iJ ongoing to bling in Guam Economic Development Atltbon'ty and possiblY) Guam

Housing Corporation as tenants.