district 4 sign assessment and replacement design-build project pre-proposal information meeting...

District 4 Sign District 4 Sign Assessment and Assessment and

Replacement Replacement Design-Build ProjectDesign-Build Project

Pre-Proposal Information Pre-Proposal Information MeetingMeeting

June 4June 4thth , 2007 , 2007

Mn/DOTdesign-buildProgram

Meeting AgendaMeeting Agenda

► Instruction to Proposers (ITP)Instruction to Proposers (ITP)

► Book 1Book 1

► Book 2Book 2

► Book 3Book 3

► Question and AnswersQuestion and Answers

Instructions to Instructions to ProposersProposers

► Only Short-Listed Teams can submitOnly Short-Listed Teams can submit

► Estimated Cost - $1,000,000Estimated Cost - $1,000,000

► Procurement ScheduleProcurement Schedule ATC Submittal Due DateATC Submittal Due Date June 22June 22 Deadline for Mn/DOT’s ResponseDeadline for Mn/DOT’s Response June 29June 29 Clarification Submittal DeadlineClarification Submittal Deadline June 29June 29 Proposal Due DateProposal Due Date July 10July 10 Public Opening DatePublic Opening Date July 20July 20 Anticipated NTPAnticipated NTP August 13August 13 Substantial CompletionSubstantial Completion June 15, June 15, 20082008 Final AcceptanceFinal Acceptance July 15, July 15, 20082008

ITP – General InfoITP – General Info► Trudy Kordosky – Single Point of ContactTrudy Kordosky – Single Point of Contact

► Addendums and ClarificationsAddendums and Clarifications Posted on Mn/DOT Design-Build WebsitePosted on Mn/DOT Design-Build Website http://www.dot.state.mn.us/designbuild/d4signs.hthttp://www.dot.state.mn.us/designbuild/d4signs.htmlml

► StipendsStipends $7,500$7,500 Must have a passing technical score of at least Must have a passing technical score of at least 5050 Only paid to unsuccessful teamsOnly paid to unsuccessful teams

ITP – ATC’sITP – ATC’s► Must be “equal or better”Must be “equal or better”

► No ATC’s on:No ATC’s on: Changes to pre-qualified products listChanges to pre-qualified products list Changes to the materials control scheduleChanges to the materials control schedule

► ATC’s are kept confidentialATC’s are kept confidential

► Proposal InfoProposal Info Option to submit an approved ATC in the Option to submit an approved ATC in the ProposalProposal Executive Summary must identify ATC’s being Executive Summary must identify ATC’s being included included

ITP - CriteriaITP - Criteria► Pass/Fail CriteriaPass/Fail Criteria

► Project Management – 20%Project Management – 20%

► Project Approach – 50%Project Approach – 50% Proposed breakdown of design and assessment submittalsProposed breakdown of design and assessment submittals

Proposed coordination with Mn/DOT during design and Proposed coordination with Mn/DOT during design and assessmentassessment

Understanding of design quality process in RFPUnderstanding of design quality process in RFP

Proposed RFC document sequencingProposed RFC document sequencing

Proposed field staking and installation sequenceProposed field staking and installation sequence

Understanding of the construction quality process in RFPUnderstanding of the construction quality process in RFP

Process used to track, approve, and document changes Process used to track, approve, and document changes required in required in the fieldthe field

Procedure for tracking non-conforming work, developing Procedure for tracking non-conforming work, developing resolutionsresolutions

ITP - CriteriaITP - Criteria► Design and Assessment Approach (25%)Design and Assessment Approach (25%)

Proposed breakdown of packagesProposed breakdown of packages Coordination with Mn/DOTCoordination with Mn/DOT Understanding the quality requirementsUnderstanding the quality requirements RFC sequencing impact on Mn/DOTRFC sequencing impact on Mn/DOT

► Construction Approach (25%)Construction Approach (25%) Field staking and sequencingField staking and sequencing Understanding of quality requirementsUnderstanding of quality requirements Procedure to track and document field changesProcedure to track and document field changes Approach to accommodate Mn/DOT progress and Approach to accommodate Mn/DOT progress and oversightoversight Procedure for tracking non-conforming workProcedure for tracking non-conforming work

ITP - CriteriaITP - Criteria► Maintenance of Traffic (20%)Maintenance of Traffic (20%)

Understanding of work zone conditionsUnderstanding of work zone conditions Work zone traffic control approachesWork zone traffic control approaches Worker safety approachWorker safety approach Motorist safety approachMotorist safety approach Approach to minimize lane closuresApproach to minimize lane closures

► Schedule (10%)Schedule (10%) Schedule and process for tracking work performed and Schedule and process for tracking work performed and plannedplanned Approach to informing Mn/DOT on the progression of Approach to informing Mn/DOT on the progression of workwork

ITP - FormsITP - Forms► Technical Proposal FormsTechnical Proposal Forms

Form 1Form 1 Form 2Form 2 Form 3Form 3 Form 4Form 4 Form 5Form 5 Form 7Form 7 Form 8Form 8 Form 9Form 9 Form 10Form 10

► Price Proposal FormsPrice Proposal Forms Form 14Form 14 Form 16Form 16 Letter from a surety committing to provide Form 17 and Letter from a surety committing to provide Form 17 and Form 18Form 18

► After “Best-Value” AwardAfter “Best-Value” Award Form 17Form 17 Form 18Form 18

ITP - Review ProcessITP - Review Process

► July 10July 10thth to July 20 to July 20thth Mn/DOT Review and Score Technical Mn/DOT Review and Score Technical ProposalsProposals

► Public Opening DatePublic Opening Date Technical Score will be postedTechnical Score will be posted Price Proposals will be openedPrice Proposals will be opened Apparent Best Value = Price / Technical Apparent Best Value = Price / Technical ScoreScore

► Award ProcessAward Process 5 Working Days to execute the contract5 Working Days to execute the contract

ITP - FormatITP - Format► Due at 1:00 PM on July 10, 2007Due at 1:00 PM on July 10, 2007

► Deliver to:Deliver to: Jay HietpasJay Hietpas Minnesota DOTMinnesota DOT MS 650MS 650 395 John Ireland Blvd395 John Ireland Blvd St. Paul, MN 55155St. Paul, MN 55155 651-366-4210651-366-4210

► Size and NumberSize and Number 22 Pages22 Pages 15 Hardcopies15 Hardcopies

Contract BooksContract BooksBook #1 – General Contract RequirementsBook #1 – General Contract Requirements

Book #2 – Project Specifics RequirementsBook #2 – Project Specifics Requirements

Book #3 – Standards, References, Special Book #3 – Standards, References, Special ProvisionsProvisions

Book #1 HighlightsBook #1 Highlights► What is Book #1What is Book #1

General Contract RequirementsGeneral Contract Requirements Replaces much of Standard Spec Division IReplaces much of Standard Spec Division I Also see Spec Book Modifications in Book 3. Also see Spec Book Modifications in Book 3.

► Section 1.3 – Order of PrecedenceSection 1.3 – Order of Precedence Change Orders / AmendmentsChange Orders / Amendments Book 1Book 1 Book 2Book 2 Book 3Book 3 ProposalProposal

Book #1, Section 3 & Book #1, Section 3 & 44

► RID Documents (3.3)RID Documents (3.3) Documents in the RID are for Information OnlyDocuments in the RID are for Information Only Mn/DOT Provided Database is NOT a RID Mn/DOT Provided Database is NOT a RID DocumentDocument

► NTP 1 – Issuing Contract (4.2.1)NTP 1 – Issuing Contract (4.2.1)

► NTP 2 – Work in the Field (4.2.2)NTP 2 – Work in the Field (4.2.2) ScheduleSchedule Traffic PlanTraffic Plan Payment BreakdownPayment Breakdown Safety Management PlanSafety Management Plan Procedures for Field Changes and non-Conforming Procedures for Field Changes and non-Conforming WorkWork


► Obligation to Uncover Finished Work Obligation to Uncover Finished Work (5.5)(5.5)

Also see Book 2, Section 1.2.4.4Also see Book 2, Section 1.2.4.4

► No DBE or OJT RequirementsNo DBE or OJT Requirements

► Need to meet EEO RequirementsNeed to meet EEO Requirements

► Prevailing WagePrevailing Wage State Rates ApplyState Rates Apply Note Surveyor Requirements in 7.3Note Surveyor Requirements in 7.3 Anyone advancing construction activities isAnyone advancing construction activities is subject to prevailing wage rates. subject to prevailing wage rates.

Book #1, Section 8Book #1, Section 8

► Payment and Performance Bonds Payment and Performance Bonds asas

per Forms in ITPper Forms in ITP

► $100,000 Warranty Bond $100,000 Warranty Bond submitted submitted

with other bond requirements with other bond requirements prior toprior to

contract approval (Form 18).contract approval (Form 18).


► Revised Insurance requirements for Revised Insurance requirements for

this project. this project.

► Mn/DOT accepts maintenance Mn/DOT accepts maintenance liability liability

for the signs after they are installed for the signs after they are installed in in

accordance with Book 1, Section accordance with Book 1, Section 10.2.3.10.2.3.


► Consolidated Sections 12 and 13 Consolidated Sections 12 and 13

► No Value-Engineering ProvisionsNo Value-Engineering Provisions All changes are negotiated changesAll changes are negotiated changes

► Change order costs negotiated in Change order costs negotiated in accordance with Mn/DOT 1904.accordance with Mn/DOT 1904. ► Risk provision up to 5%.Risk provision up to 5%.

► Design-Build uses all Change Orders Design-Build uses all Change Orders (no (no Work Orders, SA’s)Work Orders, SA’s)


► Liquidated Damages are shown in Liquidated Damages are shown in 17.1.117.1.1

► Additional monetary deductions shown Additional monetary deductions shown in in

the Special Provisions (DBS – 1807) in the Special Provisions (DBS – 1807) in

Book 3. Book 3.

► Disputes follow Mn/DOT 1517 Process Disputes follow Mn/DOT 1517 Process and and

Mediation/Arbitration Special Provisions Mediation/Arbitration Special Provisions on on

DBS-1517 in Book 3.DBS-1517 in Book 3.


► Substantial CompletionSubstantial Completion Section 20.1.1 notes items needed to Section 20.1.1 notes items needed to

obtain substantial completionobtain substantial completion Warranty starts at Substantial Warranty starts at Substantial CompletionCompletion

► Contractor responsibility for providing Contractor responsibility for providing

notice to Mn/DOT of Substantial notice to Mn/DOT of Substantial Completion Completion

and Final Acceptance.and Final Acceptance.


► WarrantyWarranty Three YearsThree Years Starts at Substantial CompletionStarts at Substantial Completion Thresholds in 21.1.3Thresholds in 21.1.3

• Follows Spec 3352.2 & Improperly Follows Spec 3352.2 & Improperly installed installed

signssigns

► Corrective Action WorkCorrective Action Work One required walk throughOne required walk through Note other warranty requirements Note other warranty requirements


► Escrow Proposal Documents (EPD)Escrow Proposal Documents (EPD) Only the team selected needs to Only the team selected needs to submit submit

EPDEPD

Procedure similar to normal Mn/DOTProcedure similar to normal Mn/DOT

Escrow Bid Documents.Escrow Bid Documents.

► Retain records for 7 years (22.4)Retain records for 7 years (22.4)

Book #2 HighlightsBook #2 Highlights

►What is Book #2What is Book #2 Project Specific RequirementsProject Specific Requirements

►Section 1 – Project ManagementSection 1 – Project Management►Section 2 – SigningSection 2 – Signing►ExhibitsExhibits

Existing Sign InventoryExisting Sign Inventory Sign Data SpreadsheetSign Data Spreadsheet


►Project ManagementProject Management

►Contractor shall schedule and conduct Contractor shall schedule and conduct a Project Start-up Conference within 8 a Project Start-up Conference within 8 days of NTP1days of NTP1

Project ManagementProject Management

►Cost ManagementCost Management Original Payment Breakdown shall be Original Payment Breakdown shall be

developed following the activities on Form developed following the activities on Form 14 (minimum)14 (minimum)

Incorporate Approved changes to Payment Incorporate Approved changes to Payment Breakdown and Form 14Breakdown and Form 14

Mobilization: 5% of the Contract PriceMobilization: 5% of the Contract Price Include item for Final Acceptance in the Include item for Final Acceptance in the

amount of 5% of the contract priceamount of 5% of the contract price Payment Breakdown shall total up to the Payment Breakdown shall total up to the

Contract PriceContract Price

Cost ManagementCost Management

►The Contractor shall meet with The Contractor shall meet with Mn/DOT on a monthly basis to review Mn/DOT on a monthly basis to review the following:the following:

% Complete of each activity% Complete of each activity Incorporation of Approved Change OrdersIncorporation of Approved Change Orders Verification of any unit price itemsVerification of any unit price items Status of outstanding Nonconforming Status of outstanding Nonconforming

Work and WarrantiesWork and Warranties


► Invoice CalculationsInvoice Calculations Monthly Payments based on % Complete Monthly Payments based on % Complete

of the Workof the Work

►MobilizationMobilization 25% following NTP125% following NTP1 25% at NTP 225% at NTP 2 50% when 25% of the original Contract 50% when 25% of the original Contract

has been earnedhas been earned


►Payment Schedule for Assessment & Payment Schedule for Assessment & DesignDesign

A maximum of 75% for each package A maximum of 75% for each package following the assessment meeting with following the assessment meeting with Mn/DOTMn/DOT

A maximum of 95% for each package when A maximum of 95% for each package when all construction work is completeall construction work is complete

A maximum of 100% when all As-Built A maximum of 100% when all As-Built Documents have been acceptedDocuments have been accepted


► Payment for Additional Sign Panels and/or Payment for Additional Sign Panels and/or Structures for certain cases will be based on Structures for certain cases will be based on established unit prices. See Handout.established unit prices. See Handout. Case ACase A

►$12/s.f.$12/s.f. Case BCase B

►$20/s.f.$20/s.f. Case CCase C

►$30/s.f.$30/s.f. Case DCase D

►$30/s.f. (for the increased area only)$30/s.f. (for the increased area only)

Schedule ManagementSchedule Management

►NTP 1 to Final AcceptanceNTP 1 to Final Acceptance

Original Baseline ScheduleOriginal Baseline Schedule►Prior to NTP 2Prior to NTP 2

Revised Baseline ScheduleRevised Baseline Schedule►Updated schedule based on Approved ChangesUpdated schedule based on Approved Changes

Bi-Weekly Progress UpdatesBi-Weekly Progress Updates►Actual Progress for previous 2 weeksActual Progress for previous 2 weeks►2-week look ahead2-week look ahead

Schedule ManagementSchedule Management

►Detailed Scheduling RequirementsDetailed Scheduling Requirements Activities coincide with activities on Form Activities coincide with activities on Form

1414 Cost allocation for each activityCost allocation for each activity Graphic representation of all activitiesGraphic representation of all activities Order of work and logical linksOrder of work and logical links Activities in Working DaysActivities in Working Days Identify Holidays and non-Working DaysIdentify Holidays and non-Working Days Maximum duration of 20 daysMaximum duration of 20 days Show Mn/DOT review periodsShow Mn/DOT review periods

Human Resources Human Resources ManagementManagement

►Safety Management PlanSafety Management Plan►Submitted within 10 days of NTP1 Submitted within 10 days of NTP1

►Key PersonnelKey Personnel►Except for Design Manager and Traffic Engineer, Except for Design Manager and Traffic Engineer,

key personnel may perform work in more than key personnel may perform work in more than one position in the organizationone position in the organization

►Project Manager, Traffic Engineer, Design Project Manager, Traffic Engineer, Design Manager, Construction Manager, Lead Manager, Construction Manager, Lead Forman/Field Supervisor, Traffic Control Forman/Field Supervisor, Traffic Control SupervisorSupervisor

Quality ManagementQuality Management

►The Contractor shall ensure that The Contractor shall ensure that Deliverables meet the requirements as Deliverables meet the requirements as listed in the table (Book #2, Section listed in the table (Book #2, Section 1.2.4.1).1.2.4.1).

Project ManagementProject Management Signage Administration and DesignSignage Administration and Design Signage InstallationSignage Installation


►Design ControlDesign Control No construction work shall take place No construction work shall take place

without Released for Construction without Released for Construction Documents including field changes.Documents including field changes.

Procedure for Field Design Changes is Procedure for Field Design Changes is required prior to NTP 2.required prior to NTP 2.

Assessment packages shall be certified by Assessment packages shall be certified by the Contractor’s Traffic Engineer, audited the Contractor’s Traffic Engineer, audited by the Contractor’s Design Manager and by the Contractor’s Design Manager and then submitted to Mn/DOT for then submitted to Mn/DOT for Acceptance. Acceptance.


►Document and Data ControlDocument and Data Control Contractor shall establish its own Contractor shall establish its own

document control system (DCS)document control system (DCS)►Document and Data Approval and Document and Data Approval and

IssueIssue All deliverables include a signed and All deliverables include a signed and

dated certification by the originatordated certification by the originator►Document and Data ChangesDocument and Data Changes

Provide documents in a format that tracks Provide documents in a format that tracks changeschanges

Quality ManagementQuality Management► Approval of sign locationsApproval of sign locations

3 working days in advance of installation3 working days in advance of installation

► Demonstration of sign installationDemonstration of sign installation At start of installation for each crewAt start of installation for each crew

► Mn/DOT reserves the right to pull out up to 10 posts Mn/DOT reserves the right to pull out up to 10 posts per segment to verify embedment depth at no cost to per segment to verify embedment depth at no cost to Mn/DOTMn/DOT

Control of Nonconforming ProductControl of Nonconforming Product Procedures Required prior to NTP2Procedures Required prior to NTP2 Documentation - Nonconformances identified are recordedDocumentation - Nonconformances identified are recorded Design Manager shall approve all resolutions of Design Manager shall approve all resolutions of

nonconformances that require design changes, repair or reworknonconformances that require design changes, repair or rework

Book #2, Section 2Book #2, Section 2SigningSigning

►Order of Precedence has been Order of Precedence has been established in the event of a conflictestablished in the event of a conflict

►SoftwareSoftware SignCADSignCAD

►design guide signs and Adopt A Highway Signsdesign guide signs and Adopt A Highway Signs

Excel XP or Excel 2000Excel XP or Excel 2000►Sign Data SpreadsheetSign Data Spreadsheet

Meeting RequirementsMeeting Requirements

►Meeting Requirements following the Project Meeting Requirements following the Project Start-up ConferenceStart-up Conference Pre-assessmentPre-assessment Over-the-shoulder assessmentOver-the-shoulder assessment Review Assessment packageReview Assessment package Pre-RFCPre-RFC Over-the-shoulder RFCOver-the-shoulder RFC Review RFC package at completionReview RFC package at completion Review of Sign panel designs in SignCADReview of Sign panel designs in SignCAD

►May be able to combine certain meetingsMay be able to combine certain meetings

Traffic Management PlanTraffic Management Plan► The Contractor shall develop, implement, and maintain a Traffic The Contractor shall develop, implement, and maintain a Traffic

Management Plan (TMP) that addresses traffic management Management Plan (TMP) that addresses traffic management during all phases of the Project, including assessment, during all phases of the Project, including assessment, installation, and inventory. installation, and inventory.

Shall Include:Shall Include:► Procedures for obtaining Acceptance of and implementing road and lane Procedures for obtaining Acceptance of and implementing road and lane

closures. This shall include closures. This shall include notifying Mn/DOT of any lane closures at notifying Mn/DOT of any lane closures at least 24 hours in advanceleast 24 hours in advance..

► No lane closures are allowed on weekends or holidays.No lane closures are allowed on weekends or holidays. Holiday Weekends start at Noon on Fridays Holiday Weekends start at Noon on Fridays Weekend starts at noon on Fridays in AlexandriaWeekend starts at noon on Fridays in Alexandria

► Methods and frequency of inspection and maintenance of all traffic Methods and frequency of inspection and maintenance of all traffic control throughout the Project’s limits.control throughout the Project’s limits.

► Descriptions of contact methods, personnel available, and response Descriptions of contact methods, personnel available, and response times for responses to any conditions needing attention during off-hours, times for responses to any conditions needing attention during off-hours, if any.if any.

► The procedures developed in the TMP shall be followed throughout the The procedures developed in the TMP shall be followed throughout the duration of the Project. Any deviations from the TMP must be Approved duration of the Project. Any deviations from the TMP must be Approved by Mn/DOT prior to implementation. The Traffic Engineer shall sign and by Mn/DOT prior to implementation. The Traffic Engineer shall sign and certify the TMP.certify the TMP.

Design RequirementsDesign Requirements

Assessment Package required for each Assessment Package required for each roadwayroadway►Engineering field assessment to identify signs Engineering field assessment to identify signs

that need to be replaced, added, removed and/or that need to be replaced, added, removed and/or relocated to meet Project Requirementsrelocated to meet Project Requirements

Pre-Defined ActionsPre-Defined Actions►All posts, including stub posts, shall be replaced.All posts, including stub posts, shall be replaced.►All sign panels installed prior to 1999 shall be All sign panels installed prior to 1999 shall be

replaced.replaced.►All deer crossing signs shall be removed and not All deer crossing signs shall be removed and not

replaced.replaced.►All mast arm sign mounting hardware shall be All mast arm sign mounting hardware shall be

replaced. replaced.

Sign Data SpreadsheetSign Data Spreadsheet

►Assessment for each roadway shall be Assessment for each roadway shall be documented using the Sign Data documented using the Sign Data Spreadsheet shown in Exhibit 2.Spreadsheet shown in Exhibit 2. Latitude and Longitude information shall Latitude and Longitude information shall

be recorded in the World Geodetic System be recorded in the World Geodetic System of 1984 (WGS 84), 1996 Adjustment, to of 1984 (WGS 84), 1996 Adjustment, to the nearest 0.01 second. the nearest 0.01 second. This This information is only required in the information is only required in the inventory phase.inventory phase.

Assessment continuedAssessment continued

►The Assessment Package shall include The Assessment Package shall include a recommendation for each sign and a recommendation for each sign and justification for the decision.justification for the decision. Sign LocationSign Location

►If a sign cannot be located in accordance with If a sign cannot be located in accordance with the project requirements, the condition shall the project requirements, the condition shall be documented and acceptance obtained from be documented and acceptance obtained from Mn/DOTMn/DOT

Sign Panel SizeSign Panel Size►The sign panels in the field shall not be The sign panels in the field shall not be

reduced even if it exceeds project standardsreduced even if it exceeds project standards

Sign ReplacementSign Replacement

►Requester Pays SignsRequester Pays Signs Panels do NOT require replacementPanels do NOT require replacement Posts shall be replacedPosts shall be replaced May require relocation based on assessmentMay require relocation based on assessment

►Adopt-a-Highway SigningAdopt-a-Highway Signing Do NOT use sequencing shown in Figure 6.24 Do NOT use sequencing shown in Figure 6.24

of the Mn/DOT Traffic Engineering Manualof the Mn/DOT Traffic Engineering Manual►Bypass Lane SigningBypass Lane Signing

Contact John Benson for sign panel designsContact John Benson for sign panel designs

Sign ReplacementSign Replacement

►Turn Lane SigningTurn Lane Signing Replace all Right Turn Lane and Left Turn Replace all Right Turn Lane and Left Turn

Lane signs with Right Lane Must Turn Right Lane signs with Right Lane Must Turn Right and Left Lane Must Turn Leftand Left Lane Must Turn Left

►Speed Reduction SigningSpeed Reduction Signing Replace all Reduced Speed Ahead, Reduced Replace all Reduced Speed Ahead, Reduced

Speed XX, Speed Zone Ahead and Begin Speed XX, Speed Zone Ahead and Begin Speed Limit XX x/x Mile with W3-5 advance Speed Limit XX x/x Mile with W3-5 advance warning speed reduction signswarning speed reduction signs

Material RequirementsMaterial Requirements

► Sign Facing MaterialsSign Facing Materials Traffic signs shall be constructed in accordance with the Traffic signs shall be constructed in accordance with the

provisions of Standard Specification 2564, with the provisions of Standard Specification 2564, with the following modificationfollowing modification: :

Sign face material for all permanent regulatory signs, Sign face material for all permanent regulatory signs, guide signs, markers and delineators shall be fabricated guide signs, markers and delineators shall be fabricated with high performance Type HP sheeting. In addition, all with high performance Type HP sheeting. In addition, all warning signs, yellow delineators and yellow markers shall warning signs, yellow delineators and yellow markers shall use fluorescent yellow Type HP FLY sheeting except:use fluorescent yellow Type HP FLY sheeting except:

Warning signs W11-1, W11-2 and S1-1, (and W16-7P, W20-Warning signs W11-1, W11-2 and S1-1, (and W16-7P, W20-100P and W13-1 when used with these signs), shall use 100P and W13-1 when used with these signs), shall use fluorescent yellow-green Type HP FLYG sheeting.fluorescent yellow-green Type HP FLYG sheeting.

White cylinder style delineators shall use flexible ASTM White cylinder style delineators shall use flexible ASTM Type IX sheeting.Type IX sheeting.

Yellow cylinder style delineators shall use either flexible Yellow cylinder style delineators shall use either flexible ASTM Type IX or ASTM Type V sheeting.ASTM Type IX or ASTM Type V sheeting.

Material RequirementsMaterial Requirements

► Structural DetailsStructural Details Flange channel sign posts shall be constructed in Flange channel sign posts shall be constructed in

accordance with Standard Specification 3401, accordance with Standard Specification 3401, with the following modification:with the following modification:

Ribbed-back or bulbed-flange posts shall Ribbed-back or bulbed-flange posts shall NOT be usedNOT be used..

►Nuts, Bolts, Washers, etc.. Nuts, Bolts, Washers, etc.. Signing Design Detail Sheets (see Book #3, Signing Design Detail Sheets (see Book #3,

Section 1)Section 1)►Modified for District 4 RequirementsModified for District 4 Requirements

Released for Construction (RFC) Released for Construction (RFC) DocumentsDocuments

►Updated Sign Data Spreadsheet for Updated Sign Data Spreadsheet for each roadway, certified by each roadway, certified by Contractor’s Traffic Engineer, audited Contractor’s Traffic Engineer, audited by Contractor’s Design Manager and by Contractor’s Design Manager and submitted to Mn/DOT for Acceptancesubmitted to Mn/DOT for Acceptance

Mn/DOT Sign ShopMn/DOT Sign Shop

► Signs Manufactured by Mn/DOT Sign ShopSigns Manufactured by Mn/DOT Sign Shop SignCAD Designs submitted to Mn/DOT District SignCAD Designs submitted to Mn/DOT District

Office for acceptanceOffice for acceptance Contractor submits accepted SignCAD Designs to Contractor submits accepted SignCAD Designs to

Mn/DOT Sign ShopMn/DOT Sign Shop Contractor shall submit shipping request to Contractor shall submit shipping request to

Mn/DOT for each Trunk HighwayMn/DOT for each Trunk Highway► Identify packaging order for installationIdentify packaging order for installation►Designate contact person and delivery locationDesignate contact person and delivery location

Contractor shall allow 28 days in their schedule Contractor shall allow 28 days in their schedule for manufacture and shipping sign panelsfor manufacture and shipping sign panels

Mn/DOT Sign ShopMn/DOT Sign Shop

►Spliced SignsSpliced Signs Signs manufactured by the Mn/DOT Sign Signs manufactured by the Mn/DOT Sign

Shop with a dimension greater than 48 Shop with a dimension greater than 48 inches on the smallest side will be spliced. inches on the smallest side will be spliced. Signs requiring splicing will be shipped in Signs requiring splicing will be shipped in pieces. Splice plates will be attached to one pieces. Splice plates will be attached to one side of the panel and predrilled holes will be side of the panel and predrilled holes will be provided for the other panel. The pieces provided for the other panel. The pieces will be banded together for shipping. The will be banded together for shipping. The Contractor shall fasten panels together Contractor shall fasten panels together using fasteners furnished by the Mn/DOT using fasteners furnished by the Mn/DOT Sign Shop.Sign Shop.

Sign Panel DesignSign Panel Design

► Guide Sign PanelsGuide Sign Panels All new or replacement guide signs shall be designed by All new or replacement guide signs shall be designed by

the Contractorthe Contractor► Adopt-a-Highway Sign PanelsAdopt-a-Highway Sign Panels

Consists of 2 panels, Adopt-a-Highway message and Consists of 2 panels, Adopt-a-Highway message and overlay panel with adopting group nameoverlay panel with adopting group name

The Contractor is responsible for providing the Adopt-a-The Contractor is responsible for providing the Adopt-a-Highway message panel, designing the overlay panel, and Highway message panel, designing the overlay panel, and attaching the overlay panel to the Adopt-a-Highway sign attaching the overlay panel to the Adopt-a-Highway sign panel. Mn/DOT will provide the names of the adopting panel. Mn/DOT will provide the names of the adopting group for the overlay panel and will manufacture the group for the overlay panel and will manufacture the overlay panel based on the Contractor’s Accepted design. overlay panel based on the Contractor’s Accepted design. The individual overlay panels will be provided by Mn/DOT The individual overlay panels will be provided by Mn/DOT and are not to be included in the Contractor’s bid price. and are not to be included in the Contractor’s bid price.

Utility CoordinationUtility Coordination

►During the design process, the During the design process, the Contractor shall contact public and Contractor shall contact public and private utilities to identify utilities in private utilities to identify utilities in the Project area. The Contractor shall the Project area. The Contractor shall conduct all Work in a manner that conduct all Work in a manner that avoids Utility Relocations.avoids Utility Relocations.

InstallationInstallation

►The Contractor shall notify Mn/DOT at The Contractor shall notify Mn/DOT at least 7 Days in advance of working least 7 Days in advance of working within the Mn/DOT right-of-way.within the Mn/DOT right-of-way.

►Prior to installation, the Contractor Prior to installation, the Contractor shall mark locations of the proposed shall mark locations of the proposed signs in the field for “Gopher State signs in the field for “Gopher State One Call” and Mn/DOT’s review One Call” and Mn/DOT’s review

SalvageSalvage

►The Contractor shall salvage and The Contractor shall salvage and deliver to Mn/DOT all sign posts deliver to Mn/DOT all sign posts meeting the following criteria:meeting the following criteria: Weight of 2.5 lb/ftWeight of 2.5 lb/ft Length of 6 feet or moreLength of 6 feet or more Not buried before removalNot buried before removal In a reusable condition and straightIn a reusable condition and straight

Salvage continuedSalvage continued

►When sign panels are to be removed and When sign panels are to be removed and not replaced, Mn/DOT may request these not replaced, Mn/DOT may request these sign panels be salvaged and returned to sign panels be salvaged and returned to Mn/DOT. In these cases, the Contractor shall Mn/DOT. In these cases, the Contractor shall take appropriate precautions to preserve take appropriate precautions to preserve the signs and bundle sign panels of similar the signs and bundle sign panels of similar size in lots of not more than five panels per size in lots of not more than five panels per bundle. The Contractor shall unload the bundle. The Contractor shall unload the salvaged material and place it at the salvaged material and place it at the locations in the yard designated by Mn/DOT.locations in the yard designated by Mn/DOT.

Salvage continuedSalvage continued

►Delivery LocationsDelivery Locations Materials from TH 29, TH 114 and TH 28 Materials from TH 29, TH 114 and TH 28

delivered to District Office in Morrisdelivered to District Office in Morris►Contact Robert “Bruce” OlsonContact Robert “Bruce” Olson

Materials from TH 34 and TH 113 Materials from TH 34 and TH 113 delivered to District Office in Detroit Lakesdelivered to District Office in Detroit Lakes►Contact Ron PetersonContact Ron Peterson

DisposalDisposal

►All sign panels not reinstalled, All sign panels not reinstalled, hardware removed, stub posts hardware removed, stub posts removed, and posts not salvaged shall removed, and posts not salvaged shall become the property of the Contractor become the property of the Contractor and shall be disposed of in accordance and shall be disposed of in accordance with the Standard Specifications. No with the Standard Specifications. No disposal will be allowed within Mn/DOT disposal will be allowed within Mn/DOT right-of-way.right-of-way.

Book #3, Section 1 & 2Book #3, Section 1 & 2

► What is Book #3What is Book #3 Standards, References, Special ProvisionsStandards, References, Special Provisions

► Section 1Section 1 List of StandardsList of Standards

► Specific References Cited for the RFPSpecific References Cited for the RFP Materials Control Schedule (MCS)Materials Control Schedule (MCS) Signing Design Detail SheetsSigning Design Detail Sheets

► Section 2Section 2 Modifications to ManualsModifications to Manuals

► CADD Data Standards, Signing Plan Design (At-Grade Manual, CADD Data Standards, Signing Plan Design (At-Grade Manual, Standard Plates Manual, Traffic Engineering Manual and Standard Plates Manual, Traffic Engineering Manual and Traffic Guide Sign Design Manual.Traffic Guide Sign Design Manual.

Book #3, Sections 3-5Book #3, Sections 3-5

► Section 3Section 3 Modifications to the Technical MemorandaModifications to the Technical Memoranda

► Section 4Section 4 Modifications to Standard Specifications for Modifications to Standard Specifications for

ConstructionConstruction

► Section 5Section 5 Modifications to Special ProvisionsModifications to Special Provisions

►DBS Series – Special ProvisionsDBS Series – Special Provisions

Reference Information Reference Information Documents (RID)Documents (RID)

►Right of Way MapsRight of Way Maps Curve DataCurve Data

►Videolog AvailableVideolog Available Software required for viewingSoftware required for viewing

Questions ?????Questions ?????

►Contact Information for Project Contact Information for Project Manager will be changing on June 21, Manager will be changing on June 21, 20072007

Trudy A. KordoskyTrudy A. Kordosky

218-846-3624 Office218-846-3624 Office

218-846-7980 Fax218-846-7980 Fax

district 4 sign assessment and replacement design-build project pre-proposal information meeting...

Documents

assessment approach

mndot construction approach

project approach

progression of work

oversight approach

planned approach

bestvalue award form

tracking work