DISTRICT 5 STAFF AGENDA

November 13, 2013

Taylor County Extension Office

10:00 am EST

DIVERSITY TRAININGWelcome District 5 Staff Members

Anna G. Smith, District 5 Director

Diversity Team Members Teran Ransom, Hardin CEA for FCS Dennis Morgeson, Washington CEA for Horticulture Martha Thompson, UK Ext. Personnel Specialist

Program and Staff Dev. Gae Broadwater, KSU State Specialist

Program/Staff Dev., Com. & Leadership Dev.

Follow-up Training: CEC and District Board Members

Personnel & ProgramsPERSONNEL UPDATES

Retirements: Judy Creech, Nelson 4-H Program Assist (12/2)

Staff Update: New Hire for Russell Co ANR Chelsey Pickens (1/2/2014)

Illness: Linda Will, Judy Creech, Jody Paver

Sympathy: Tony Rose – Father-In-Law FML Returns: Ron Bowman –Back Surgery

Rebecca Hill – Maternity Leave

Marla Stillwell – Maternity Leave

Births: Photo Updates

WELCOME Adlee Blue Whitis & Reagan Beth Guffey!

Adlee Bleu WhitisDaughter of

Mr. & Mrs. Richard Whitis

Reagan Beth Guffey Daughter of

Mr. & Mrs. Colby Guffey

WELCOME Grady Riley Keisling & Harrison Stahlman Hill!

Grady Riley KeislingGrandson of

Mr. & Mrs. Greg Tompkins

Harrison Stahlman HillGrandson of

Mr. & Mrs. David Harrison

PROGRAM HIGHLIGHTS for DISTRICT 5 FCS – Dayna Parrett Horticulture – Dennis Morgeson ANR - Ron Bowman 4-H Youth Development – Kindra Ewing Jones

SPECIAL RECOGNITION November Staff Refreshments – Pulaski and Russell

DISTRICT 5 IT UPDATE Ben Dustin, Computer Support Specialist II

Information – Deadlines - Events

BUDGET UPDATE Federal and State Levels: Uncertainty/Issues UK Level: First Version of Budget Model CES Level: Conservative in Spending & Hiring KSU Level:

oLimited hiring and travel for Extension oDeveloping MOU with Pulaski for Laura RogersoAdministrative Update: Dr. Teferi Tsegayeis is now

Associate VP for Ag Affairs and Land grant programs and Dean/Prof of the College of Agriculture, Food Science & Sustainable Systems

Special Purpose Government Entities

(SPGE’s)

There are over 1500 SPGE’s Focus is on budgeting and final disclosure Online registration is mandatory & due Dec. 2013 Sample form was emailed to Fiscal Coordinators Sections II & IV – CES completes (with/without DB’s) Section III is for Water Districts only Fees are based on previous year’s actual income Deadline for info. is July 1, ‘14 (2014-15 FY) Adopt County Govt.’s Code of Ethics

Continued Information on SPGE’s Fiscal Courts still approve establishing a DB/Tax CES follows FY deadlines (calendar for Water Districts) Extension DB’s should not fear dissolution of a SPGE Self-guided tutorial and info is on Website:

https://kydlgweb.ky.gov/Entities/SpecDistHome.cfm

CAFE ALUMNI Discussion for Program Groups:

oAlumni Area Meetings – How do we make this mutually beneficial for Agents and Alumni? oHow can Alumni be beneficial to Agents?

State Contact: Billy Toombs, Assist. Dir. For Dev.

CAREER LADDER Draft applications due to the D5 Office Jan. 21, 2014 D5 Office forwards to Karen Ramage by Jan. 31, 2014 Provide In-Service Training Transcript with application Last date for info. to have occurred: Dec. 30, 2013 Applicants to level IV may apply two consecutive years Form/Guidelines @ http://ces.ca.uky.edu/cesdd/agent

CIVIL RIGHTS – FOLLOW-UP TO FEDERAL REVIEW Future: Staff will be completing an on-line training Training will include 3 Modules Tests will complete requirements State Contact: Martha Thompson

COUNTY COORDINATORS Know responsibilities and be accountable County Office Support Staff Coordinator

oSecretary/Support Staff Supervision; Affirmative Action, Office Mgt.; Office Staff Conferences

County Fiscal CoordinatoroFiscal Matters; Order Supplies; Office Petty Cash;

Credit Card Mgt.; Penalty Mail; Equipment Inventory CEC/Marketing Coordinator

oCEC and SEC; Program Dev. and Reporting; Mass Media; Legislative; Student Recruitment/Ag Alumni

CEC/ADVISORY MEETINGS Agendas/Minutes to D5 Office Counties need to improve documentation

COOPERATIVE EXTENSION CELEBRATING 100 YEARS

Official CelebrationoWashington DC, May 8, 2014oKY delegation will attendoCounties should plan celebrationsoEngage CEC and Leadership groups

Resources: Video; Actor scripts; Logos; Preferred marketing will be at the Extension Conference

AG Mag - D5 Celebrities: “Ewing Family” Marketing site is housed at LSU:

http://www.lsuagcenter.com/en/administration/about_us/chancellors_office/extension/celebration/

COUNTY PROGRAM REVIEWS 2014 County Review Assignments:

oCasey and Marion (Jeanne Davis)oMcCreary and Pulaski (Chuck Stamper)oWashington (Gary Palmer)oGreen (Pam Sigler – March 19, 2014)oGrayson (Ken Jones)

D5 Team Member: Kindra Ewing Jones oGary Palmer & Cherry Kay SmithoAnderson, Washington and Metcalfe Counties

2013 Follow-up Reports: oHardin, Nelson and LaRue - Link to Form:

http://www.ca.uky.edu/psd/affirmative_action.phpoDue Date: 6 Months following return of Reports

DISTRICT 1 DIRECTOR INTERVIEWS 19 Applicants, 4 Finalists Interviews will be held on campus Nov 14 & 26

D 5 LEADER FORUM – GREAT SUCCESS! Committee Members:

oDayna Parrett (Chair), Elijah Wilson, Matt Adams, Connie Conlee, Christy Martin (Past Chair), Chuck Crutcher, Bob Osbourne, Ada Mae Handy, Pam Gibson and Pat Hardesty (Facilities)

Attendance and Evaluations – Great! Next Year’s Committee

oANR Agent will ChairoChoose Committee Reps in Program Groups oDayna Parrett will serve as Past Chair

DIVERSITY MANRRS Conference will be held Dec 13 and 14 at the

Good barn and Seay Auditorium. Diversity Award: Application due Dec. 15, 2013 http://diversity.ca.uky.edu/awards Tri-State Diversity Conf.: Feb. 20 – 21, Cincinnati

Airport Marriott Pre-Conference – Feb. 19 http://ces.ca.uky.edu/tristatediversityconference/

EEP FORMS UK Deadlines: Submit forms to the D5 Office Calendar Website:

http://www.uky.edu/HR/benefits/eep_dates.html

EPSILON SIGMA PHI –2014 Meeting: Feb. 24, 2014 - Hyatt Regency, Lexington ESP Membership Deadlines:

oEarly (Dec. 2 - Saves $5.00)oFinal Deadline (Jan. 18)

D5 Contacts: Tyrone Gentry (LC) & Jack Ewing (LT) Co-Chair of Professional Dev. – Kelli Bonifer “Report to People” Contest: 1 Winner (LC & LT)

HOLIDAY LEAVE AND BONUS DAYS Bonus Holiday: Employed by Nov. 4; FTE of 0.5 (+) Work on a Holiday? Notify the D5 Office and Request

thru SAP. Must take alternate day within 6 weeks

HOLIDAY STAFF & RETIREE GET-TOGETHER Date and Time: Dec 11th beginning at 10:00 EST Location: Taylor Co. Extension Office Attendants: All D5 Staff Members Invitation of Retirees: Each County Committee: Dennis Morgeson (Ch.)

Lizzy Spalding &

Alex Bryant Pre-registration Deadline/Amount: TBA

INTERNSHIPS Interviews: Schedule to be held during January, 2014 Counties will once again be allowed to fund positions Intern Cost: $1700 per month (new - monthly payment) State Contact: Martha Thompson

KY VOLUNTEER FORUM Jan. 30 – Feb. 1, 2014 Hyatt Regency and Lexington Convention Ctr.  Registration: Discount thru Dec. 6, 2013 - $100

Through December 20, 2013 - $125.  Website at:  http://4-h.ca.uky.edu/volunteer/kvf

LEAVE STATUS Take “Old Leave” by June 30, 2014 (7.5 months away!) View Leave Status at http://myuk.uky.edu/irj/portal

MASTER’S DEGREES Seek approval from District Director & Assistant Director Career Ladder requires approved field Form available online

PERFORMANCE APPRAISALS – SUPPORT STAFF Thanks! All into the D5 Office, some awaiting approval When approved, schedule consultations, attain signatures, submit finals to the

D5 office

PERFORMANCE APPRAISALS – AGENTS Notifications were mailed November 4th Dean Smith will set a date for Administrative Reviews 2013-2014 Performance Appraisals – “Off Year”

oService less than 5 but over 1 Year; Requests Upcoming: Mid-Year Visit Schedule

RANDALL BARNETT AWARD Due Nov. 20th to Karen Ramage; Copy to the D5 Office $500 Award to winning CEC Link: http://ces.ca.uky.edu/manual/node/76#2

Report to the People Due to the D5 Office by Nov. 22, 2013 New Template Electronic Copies due to PSD by December 1st http://www.ca.uky.edu/psd/reports_reporting.php Please place on county websites

State Extension Conference – FEB 25 – 27, 2014 Attendance required of all Agents Website: http://ces-extconf-2014.ca.uky.edu/ Lodging Hyatt (call direct, required lodging) Every Agent will receive a new UK Employee Nametags

SECRETARY TRAINING UPDATE Planning Committee: ANR Agents

STATE EXTENSION COUNCIL Meeting: Feb. 26 (Evening - apart from St. Ext. Conf.) Location and Lodging – Hyatt, Lexington Current Membership

oGroup 1 (Hardin) Chuck Crutcher oGroup 2 (Washington) Bob Osborne oGroup 3 (Green) Ada Mae HandyoGroup 4 (McCreary) Pam GibsonoAt-Large (Adair) Debbie Cowan

TAX EXEMPT Counties are behind in data entry New – June 30 deadline Who – Anyone with a checking account/501c3’s

OCTOBER BIRTHDAYS! Oct. 1 Chaquenta Smith, Pulaski 4-HYD Oct. 3 Karen Henson, Cumberland 4-H Prog.

Assist. Oct. 16 Felicia McElroy, Marion Co Custodian Oct. 20 Laura Peek, Washington EFNEP Assist. Oct. 24 Doug Shepherd, Hardin ANR Oct. 25 Greg Whitis, McCreary ANR Oct. 27 Toni Humble, Wayne 4-HYD Michelle Robinson, Grayson Support Staff Oct. 29 Kathy Ballard, Nelson Support Staff Amanda Sublett, Taylor 4-HYD

NOVEMBER BIRTHDAYS!• Nov. 2 Rebecca Shagool, Hardin Support Staff• Nov. 6 Theresa Howard, LaRue CEA for FCS• Nov. 7 Amy Aldenderfer, Hardin CEA for Horticulture

Meagan Klee, Casey CEA for 4-H YD• Nov. 8 Sherri Coffey, Russell Co Support Staff• Nov. 10 Teran Ransom, Hardin CEA for FCS

Sherry Stith, Breckinridge Support Staff• Nov. 11 Dennis Morgeson, Washington CEA Hort.

Gaye Hutchinson, Wayne EFNEP Assistant• Nov. 15 Anna Smith, District 5 Director• Nov. 18 Edith Lovett, Pulaski FCS• Nov. 20 Misty Dubre, Cumberland Support Staff• Nov. 25 Kindra Ewing, Grayson 4-HYD• Nov. 26 T. J Adkins, Pulaski 4-HYD• Nov. 29 Georganne Collins, Nelson Support Staff

SUPERVISION TRAINING*All Agents Remain for Training

PROGRAM GROUP MEETINGS• 4-H YOUTH DEVELOPMENT• ANR/HORTICULTURE• FAMILY AND CONSUMER SCIENCES