division of administration & finance welcome!!! to the annual planning presentation

Division of Administration & Finance

Welcome!!!

to the

Annual Planning Presentation

Administration & Finance

Committed to developing, improving, delivering and monitoring, in a customer-orientated, cost-effective manner, the resources and services of Ferris State University.

We pride our selves in quality customer service!!!

PresidentDavid Eisler

Budgetary Planning & Analysis DirectorSally DePew

VP Administration & Finance Richard Duffett

Associate VP FinanceRick Christner

Associate VP Physical PlantMike Hughes

Public Safety DirectorMartin Bledsoe

Auxiliary Enterprises DirectorEd Shepard

Associate VP Human ResourcesWarren Hills

CTO Information Technology ServicesJohn Urbanick

Quality Improvement Investments/GrantsKaren Thompson

VP Executive SecretaryJackie Warner

Human Resources

Ferris State University’s Office of Human Resources works in a consultative and collaborative partnership with University employees to provide quality customer-focused, cost-efficient service and expertise in education and training, employee relations, benefits and compensation, employment, and personnel policies and procedures.

HR Functions

Benefits Administration EmploymentEmployee Safety and Training Employee RelationsWorkers’ Compensation Administration HR Information Systems

Human ResourcesAccomplishments

• Michigan Universities Coalition on Health (MUCH) group pharmacy program with CareMark

• On-line (medical) benefits “open enrollment” with Banner

• Affiliation with Michigan’s first “higher education recruitment consortium” (HERC)

• Incident rates for ‘OSHA recordable’ events declined for the third consecutive year with a 57% drop since (calendar) 2003

Human ResourcesPlans & Activities

A&F Division Diversity Plans• Establish a University employment website promoting careers

at FSU

• Establishment of four, one-year internships within Administration and Finance targeting recent FSU graduates

• Add diversity component to administrative performance evaluation

• Pilot alternative employment advertising sources focusing on FSU as an “employer of choice” rather than specific, position postings

Human ResourcesPlans & Activities

• Implement “People Admin” software to support Banner HR and automate application process

• Develop partnership with Academic Affairs to plan and communicate employee training/development activities

Finance Office

The finance office is comprised of tightly integrated offices that provide financial services for the university.

Business Office Student Service CenterAccounting Accounts PayablePayroll Purchasing

Risk Management Investments & Grants

Finance OfficeAccomplishments

Finance• Integrated Banner Student Accounts Receivable with the

General Ledger

Business Operations & Student Service Center• Successful first year with the Billing and accounts receivable

modules

Payroll Office• Restructured the Student Intent to Hire Form and processes


Accounting Office• Automated the daily Student Accounts Receivable feed

process to the General Ledger using the Appworx application

• Used the CAPTIVATE desk-delivery application to convert Banner Finance training materials to self-paced

• The staff continues to present Banner finance training

• Started scanning all journal vouchers and cash receipts with supporting documents for storage on network in anticipation of Xtender


Purchasing• Standardized Bid documents for improved service to Physical

Plant and vendors

• Reduction in paper purchase orders under $2000

Risk Management & Insurance• The University has received a total of $46,065 in property

dividends (to date) during the 2007-2008 fiscal year

• Plus the M.U.S.I.C. dividend will be approximately $130,000

Finance OfficePlans & Activities

• Review & update appropriate policies in conjunction with current business practices

• For fall of 2008 we are proposing that one paper billing be mailed to students at the beginning of each semester and continue electronic billing monthly for the first year

• Implement a standard secure software system to be PCI (Payment Card Industry) compliant for all departments

• PCI compliance validation and assessment

Finance OfficePlans & Activities

• Begin process of Emailing timesheets using the Webfocus Report Caster to designated departments

• Pursue elimination of printing payroll direct deposit advices

• Implementation of Banner Xtender, Imaging system for purchasing, finance and accounting

• Upgrade Kronos system to new releases 6.0 and 6.2

Public Safety

Our mission is to serve and protect the students, faculty, staff and visitors of Ferris State University. To further the academic pursuits of FSU in two ways: actually keeping people and property safe and in helping to create an environment where people feel completely safe.

DPS Functions

Police ServicesEmergency Preparedness

Parking Resource Management

Public SafetyAccomplishments

• Campus Community Emergency Response Team (C-CERT)

• Emergency Operations Center Manager

• Emergency Messaging Technician and Fire Service Liaison

• Campus Fire Services Improved

• Police Cadet Program

Public SafetyAccomplishments

• Parking Resource Management Program (chart)

• Criminal Offenses Continue in Decline (chart)

• Successful Pedestrian Safety Initiative

• State Homeland Security Grant for City Watch

Public SafetyPlans & Activities

• Security Infrastructure Assessment Team• Outdoor Emergency Phones

Information Technology Services

To provide quality technology-based services and support in a customer-oriented, cost-effective manner that facilitates the University's mission and vision.

• Provide a robust, reliable, and secure technology infrastructure

• Align resources with University and customer needs

• Support the innovative use of technology for a learning

• Promote and develop partnerships for the use of technology

• Provide efficient and timely customer support

Information Technology ServicesAccomplishments

• Replacement of over 300 Academic & Administrative PC’s

• Completed training and implementation of Xtender

• Successful fall pilot of FerrisConnect

• Completed campus wireless project

• Implemented Banner channels in MyFSU

• Implemented new telephone systems at FSUGR


• Enhanced cable television services with HD channels

• Implemented Ruckus music service for University students

• Big Rapids campus internet bandwidth upgraded to 1 Gbps


• 71% of staff completed training this fiscal year

• Upgraded Banner applications and database servers

• Implemented dedicated reporting server

• Implementing parallel deployment environment for MyFSU (May 2008)

• Implemented a new Storage Area Network ‘SAN’

• Implemented network security enhancements

Information Technology ServicesPlans & Activities

• Continue PC replacement project

• Support classroom renovation projects

• Ongoing support model for FerrisConnect

• IT Emergency Communications Task Force


• FerrisConnect Upgrades– Add three server nodes & additional disk space

• Additional Banner software licenses – Additional WebXtender & WebFocus licenses

• Implement laptop security best practices

• Focus on classroom readiness

• Implement a student email account strategy and services


• Network Infrastructure Services– Develop a multi-year network infrastructure maintenance plan– Upgrades for FLITE, ASC, West, VFS for High Availability

environment– Replace CSS 3rd floor closet network switches – Replace ASC, SCI, and STARR closet network switches – Replace Swan closet network switches

• Applications Software Services– Upgrade E-visions’ Intellicheck to a pure web-based service – MarketPlace support for PCI compliance – Implement Work Flow Applications


• Business Continuity & Disaster Recovery– Continue collaboration with FLITE on disaster recovery and

business continuity– Implement a high availability environment for Oracle

services

Investments & Grants

The mission of the Investments & Grants office is to provide effective investment, treasury and grant services to the University and to prudently manage the Ferris Foundations assets.

Investments & GrantsAccomplishments

• Assisted Ferris Foundation in achieving investment returns of 19.5% for the year ending June 30, 2007

• Doubled the Ferris Foundation asset size in four years to approximately $37.0 million

• Refinancing plans are in process for the University’s 1998 Series Bonds resulting in a savings of $2.8 million

• Received grant from the Charles E Schell foundation for $100,000 to provide interest free loans to students

Investments & GrantsPlans & Activities

• Implement the Banner proposal module for tracking grants

Physical Plant

The department is a service oriented organization that provides a wide range of services for the campus community.

Functional Areas

Physical Plant AdministrationPlanning, Design and Construction

GroundsCustodial

Skilled TradesBusiness Services

Physical PlantAccomplishments

• Completed Phase 3 classroom renovation totaling 13 classrooms

• Completed 20,235+ maintenance work orders

• Recycled 271 tons of paper – Shred Doc

• Natural Gas Purchasing Consortium resulting in savings to date of $1.7 million

• Wolverine Power Marketing Cooperative for electrical energy purchases resulting in savings to date of $1 million


• Completed FY 07 Minor Capital Improvement projects

• Continued replacement of older campus clocks with Visiplex satellite clock system

• Completed the Interdisciplinary Resource Center Renovation & Addition project

• Replaced Simplex fire alarm system hardware and software


• Installed backup generator and A/C for Computer Center

• Implemented water conservation projects

• Recycled 720 yards of composted soil and 200 yards of wood chips

• Replaced steam and hot water systems in Bond Hall

• RFP selection process for engineering feasibility studies for Science, ASC, Starr, Williams Auditorium, Johnson Hall

• Completed major modifications to the Burner Management System and Combustion Controls system for the Gas Turbine Generator and Boiler #2

Physical PlantPlans & Activities

• Implement phase 4 of classroom renovation project

• Minor Capital Improvement Projects

• Capital Renewal and Deferred Maintenance Projects

• Paving & Sidewalk Projects

• Computerized Maintenance Management System Project

• Assist in Development of Athletic Facility Master Plan

• Ongoing Physical Plant Reorganization

Auxiliary Enterprises

Auxiliary Enterprises is a organization of closely aligned strategic business units that work collaboratively to help Ferris State University fulfill its current mission.

Athletics Copy CenterDining Services Golf CourseHousing Ice Arena & Sports ComplexTot’s Place Racquet & Fitness CenterHoliday Inn Barnes & Noble

Auxiliary EnterprisesAccomplishments

• FSU finished 28th in the U.S. Sports Academies Directors Cup. There are 292 Division II programs currently in the running for this award

• National exposure via Fox Sports and College Sports TV (CSTV) in broadcasting the Men’s Ice Hockey

• Bulldogs in Action program continued with great success

• Overall customer satisfaction ratings of 79% for dinning services

• Received approval to proceed with a $6.5 million renovation of The Rock Café

Auxiliary EnterprisesPlans & Activities

• Pursue conversion of existing residential meal plan structure to an anytime dining meal plan program

• Pursue opening full-service Starbucks licensed store in the IRC/College of Business Connector

• Proceed with RFP for exclusive beverage agreement

• Continue working on proposed affiliation with the United States Tennis Association (USTA), to become an official area Junior Training Center

Administration & Finance

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