docket 22110 - 2019 military education & recruitement new england propane foundation ... ·...

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Docket 22110 - 2019 Military Education & RecruitementNew England Propane FoundationAmount Requested: $40,000.00

Applicant Information

Select the applicant organization, organization location, primary contact and primary signatory for this funding request. To reviewor edit your Organization or Contact details including address, phone, e-mail, click on SAVE and go back to the home page andclick on the My Organizations or My Profile links on the left side navigation bar.

Reminder: Only a state or regional foundation exempt from tax under Section 501(c) of the Internal Revenue Code, or a statePERC may apply for funding. A propane gas trade association is not eligible.

Organization: New England Propane Foundation

Primary Contact: Caryn Gwizdala

Primary Signatory: Leslie Anderson

Project Overview

Project Title: 2019 Military Education & Recruitement

Project Start Date: 4/1/2019

Project End Date: 12/31/2019

Project SummaryDescribe the proposed product or idea, its importance, its benefits, and the market and/or audience it serves. Briefly outline thescope of work. If applicable, describe the key messages and deliverables, including who, what, where, and how they are delivered.Please limit your response to 500 characters.

PGANE, NYPGA, and the Veteran Education & Transition Services (V.E.T.S.) propose to partner together in order to provide thepropane industry and veterans with the education, training and outreach necessary to increase military recruitment into thepropane industry in New England and New York State from US military service members. Many propane companies do notunderstand how to access military GI benefits for training and to minimize their employee expenses, or how to properly attractmilitary personnel. PGANE and NYPGA plan to work collaboratively with V.E.T.S. to provide this training to our industry so that wecan increase the number of qualified veterans working with propane in this 7-state region. PGANE and NYPGA plan to work withV.E.T.S. to develop outreach materials aimed at veteran groups in our regions so that we can educate the military communityabout the benefits of the propane industry and successfully recruit human resources necessary to the survival and growth of thepropane industry.

Replicated Rebate Information

If this funding request is a replicated concept of a previously approved state rebate funded project, provide the docket number ofthe previously approved project.

Replicated Rebate Docket #

▼ Project Details

Statement of the Project:Provide background information about the need for this project. Describe the goals, objectives, anticipated results, anddeliverables for this project. It's important to describe how this initiative supports PERC's priority areas as defined by PERA.

PGANE, NYPGA, and the Veteran Education & Transition Services (V.E.T.S.) propose to partner together in order to provide thepropane industry and veterans with the education, training and outreach necessary to increase military recruitment into thepropane industry in New England and New York State from US military service members. Many propane companies do notunderstand how to access military GI benefits for training and to minimize their employee expenses, or how to properly attractmilitary personnel. PGANE and NYPGA plan to work collaboratively with V.E.T.S. to provide this training to our industry so that wecan increase the number of qualified veterans working with propane in this 7-state region. PGANE and NYPGA plan to work withV.E.T.S. to develop outreach materials aimed at veteran groups in our regions so that we can educate the military communityabout the benefits of the propane industry and successfully recruit human resources necessary to the survival and growth of thepropane industry.

PGANE has applied for national funding for this program and has received a grant in the amount of $50,000 under Docket#21740. This application for funding from the NE Propane Foundation will help co-fund that project.

The 30 propane company audits will be open to any marketers (members or non-members) and available on a first-come, first-served basis. We will be primarily promoting this benefit through the Vets2Techs website, but also through any and all socialmedia platforms. This opportunity will be open to anyone. Companies will be selected by the V.E.T.S. organization on a first-come, first served basis and neither PGANE nor NYPGA will have any influence on the selection. PGANE funding will be in-kindonly through the use of our Vets2Techs website link in our weekly email newsletter and other social media platforms.

Cost Benefit Analysis:Describe potential risks mitigated by the successful completion of the project.

V.E.T.S will work with PGANE and NYPGA to create awareness for all propane companies and associated businesses bycontacting and visiting military units and providing the military community with a direct connection to the open positions, availabletraining, and benefits each company offers. This is critical to propane marketers in need of sustainable employees.

The discipline provided by veterans as well as the fact that veterans can obtain a CDL-B via the DOT waiver makes veteranshighly valuable employees. Veterans also may have additional skills gained through service that will translate to the propaneindustry.

This makes the veteran’s seeking new career opportunities a valuable asset to the propane industry.

Evaluation Statement:Identification of the method(s) to be used by the applicant to evaluate the impact of the program or project upon its completion, aswell as other measures that may be useful to the Council in its evaluation of the project.

The desired outcome is to provide the propane industry with the education and training to hire, train, and retain skilled militaryemployees. Success will be measured by the result’s received by both the propane industry and veteran community.

We will measure our success within the propane industry by the number of marketers assisted with veteran recruitment, number ofmarketers participating in educational deliverables, and the number of military candidates that enter the propane industry.

We will measure our success within the veteran community by the number of contacts made, number of interviews, and thenumber of hires. For the funding period, we project the number of veteran contacts made will average between 15,000 and 8,000service members, and the number of candidate interviews to range between 200 and 300. The percentage of hires will determinethe success of the program; We are seeking to achieve a 30% hire rate.

https://propane.com/about/about-perc/finance-governance-and-records/

▼ Budget & Statement of Costs

Statement of Costs:

Since,Veterans Education and Transition Service (V.E.T.S.) is a non-profit organization, services will be based on an hourly basis of$125/hour over a 9-month period.

Estimates for V.E.T.S. Deliverables:

6 Webinars - $3,750.00

20 Speaking engagements - $20,000.00

4 Live propane industry seminars - $4,000.00

12 Months of ongoing outreach to veteran groups - $26,000.00

6 Brochures - $9,000.00

4 Newsletters - $1,500.00

30 Veteran audits for propane companies - $22,500.00

5 New England Military Career Fairs - $16,555.00

Estimates for Association Deliverables:

Both PGANE and NYPGA have agreed to provide advertising, email, webinar, and administrative support as in-kind contributionsto this project - $16,695.00

Estimated Total Project Cost: $120,000.00

Total Amount Requested:(State Rebate $ + Partnership $):

$40,000.00

Multiple States: No

State Funds Requested: New England

State Rebate Funds Requested: $40,000.00

Partnership with States Funds Requested: $0.00

Co-Funding Expected?Is additional funding expected from any other non PERC source? Additional funding sources can include state PGA, state PERC,and project income. If yes, provide a detailed statement including the amount and source of the contribution(s).

Co-Funding Details:PERC Pilot Workforce Grant Funds - $50,000 NYPGA / NYPERC - $20,000 (partial in-kind) PGANE - $10,000 (in-kind)

▼ Project Compliance

Priority Area BenefitThis project will support the following PERC Priority Mission Areas. Check all that apply.

Priority Area: Other

Market Area BenefitThis project will support the following market areas. Check all that apply.

Market Area: Propane Industry

Project BenefitI agree that this project will benefit all industry members in a state / region and will not exclude or inhibit non-members of the PGA.

Project Benefit Agreement: Yes

Verification StatementI verify that the statements made herein, including all attachments and exhibits, are true and correct to the best of my knowledge. Ifurther agree that if this application is approved by PERC, applicant shall be bound to the terms of: 1) the "Assessment RebateAgreement" located on the PERC web site at propane.com/rebate.pdf in effect on the date of approval of the funding application;and, 2) docket 22110, as approved by PERC. If you do not agree to all conditions, no funds will be distributed by PERC.

Verification Agreement: Yes

http://www.propane.com/rebate.pdf

https://propane.fluxx.io/s3/model_doc/7566/5997285

ORGANIZATION DOCUMENTS

Supporting Document Added by Caryn Gwizdala at 11:09 AM on August 9, 2019

2019 Workforce Recruitment Program Guidelines and Application. V2T Joint...

Board of Directors List Added by Caryn Gwizdala at 10:36 AM on August 9, 2019

Foundation Board 2019 as of 03-2019.xlsx

▼ Supporting Documents

Please upload supporting documents to your funding request here. Note: Applicants are now required to upload a current list ofstate foundation/Council board of directors to keep on file with the grantee organization.

PROJECT DOCUMENTS

Veterans Education and Transition Services-Vets2Techs PGANE-NYPGA Progra...Supporting Document Added by Caryn Gwizdala at 10:43 AM on October 23, 2019

Return to List of Funding Requests (on Councilor Portals)

Return to Table of Contents



https://propane.com/propane-council/funding-requests-for-consideration/

https://propane.com/wp-content/uploads/2019/11/November-2019-Council-Meeting-Notebook-Online.pdf

Veterans Education and Transition Services

Deployment Plan (Provided to PGANE & NYPGA)

Mission Statement

Our mission at V.E.T.S. is to train, educate, connect and support companies offering secure

employment and career advancement opportunities to the United States of America’s military veterans who have dedicated their lives to protect our freedom and future.

275 Medford St. APT. 325 ● Charlestown ● MA ● 02129 ● Phone: (570) 575-4184 ● www.vets2.org.

Page 2 of 24 Confidential 10/09/2019

Proposal Overview Page 3 -----------------------------------------------------------------------------------------Program Deliverables Page 4-6 ---------------------------------------------------------------------------------- Deliverables Description -------------------------------------------------------------------------------- Budget / Funding Overview Page 8 ------------------------------------------------------------------------------------- NYPGA Funding Outline Page 8-9 --------------------------------------------------------------------NYPGA Contribution in Kind Matrix Page 10 -----------------------------------------------------NYPGA Funds Distribution and Invoice Timeline Page 11 ------------------------------------------------------------------------------------PGANE Funding Outline Page 11 ---------------------------------------------------------------------PGANE Contribution in Kind Matrix Page 12 ---------------------------------------------------- PGANE Funds Distribution and Invoice Timeline Page 13-14 ---------------------------------------------------------------------Proposed Deliverable’s Timeline Page 15-16 ---------------------------------------------------------------------------------------Example Brochure Page 17------------------------------------------------------------------------------Example Webinar Promotion Page 18-21 ----------------------------------------------------------Example Industry Promotion/Marketing Page 22-24 -----------------------------------------------------------------------------------Example News Letter

http://www.vets2.orgm/



Program Deliverables

Description (details on the deliverables in section below)

Quantity

1-hour webinar

6

1-hour live seminar

4

Veteran Speaking engagement

Minimum of 20

Ongoing support

12 Months

Brochure designed promoting program to service members

6

Quarterly progress report

3

Monthly Newsletter

9

Veteran Audit Service Military Career Fair

30 Marketers 5




Deliverables Overview

Webinars:

These hour-long webinars would be designed to train marketers on hiring and employing veterans.

These webinars would be run by our expert recruiters. They would include a variety of subjects ranging

from tips to attract veteran candidate, how to retain the veterans you currently employ and how to take

advantage of the current veteran programs that are available to you and your veteran employees.

Topics Covered:

o Who are post-9/11 veterans?

o Why veterans are an appealing workforce.

o Obstacles for hiring managers.

o Build a veteran recruiting strategy.

o Make your company veteran friendly.

o The importance of values.

o Use career fairs to recruit veterans.

o Create veteran hiring initiatives.

o Tips for onboarding and growing veterans.

o Learn from veteran-friendly companies

o Health Care

o How to use the GI Bill to your and the veteran’s benefit.

Speaking engagements to veteran groups:

This boots on the ground approach would include our expert veteran recruiters speaking in front of veteran groups and talking about the benefits of working in the energy industry. At these engagements, we would invite local energy marketers to join us, so they can talk about the benefits of working at their companies and careers within our industry.

Topics Covered: o What military skills and experiences would make an ideal candidate?

o Talking about your company’s military programs.

o Programs for advancement.

o Pay program for time off for military training.

o Health Care program for National Guard and Reserve Service Members.




Access to the Vets2Techs/V.E.T.S. recruitment portal:

Through the portals www.vet2techs.com and www.vets2.org marketers and vendors can post ANY open positions. Veterans can search for career opportunities and also post resumes, qualifications and certifications for the employer’s review and consideration.

Live seminars:

These one-hour seminars would serve as an extension of the webinars. They would be conducted by our

expert recruiters. These seminars would cover the essentials of how to market your companies to

veterans as well as how to take access the veteran programs for potentials candidate as well as your

current veteran employees. These seminars would be interactive and would allow the marketers to ask

questions to our in-house experts.

Topics Covered: o Why veterans are an appealing workforce.

o Obstacles for hiring managers.

o Build a veteran recruiting strategy.

o Make your company veteran friendly.

o The importance of values.

o Use career fairs to recruit veterans.

o Create veteran hiring initiatives.

o Tips for onboarding and growing veterans.

o Learn from veteran-friendly companies.

o Health Care.

o How to use the GI Bill to your company’s and the service member’s benefit.

o Pay program for time off for military training.

o Health Care program for Guard and Reserve.

Ongoing Support:

This would include ongoing and constant outreach to our veteran network letting them know about the

jobs that are available in their area. Additionally, our veteran recruiters would make themselves

available to help identify the needs of your members.

Quarterly Progress Reports:

These reports would update you on the status of our activity in your associations area. The reports would include the numbers of marketers that have engaged with V2T, the numbers of veterans we have contacted via our efforts.


http://www.vet2techs.com/

http://www.vets2.org/



Brochures:

These brochures would be designed to be sent to local veteran groups and they would articulate the many benefits of a career in the energy industry. The brochures would include a direct call to action for the veterans to sign up and post their resume.

Newsletters:

These newsletters would be sent quarterly (hard copy and/or email) to energy marketers. They would include updates on veteran programs on the state and national level. The newsletter would also spotlight success stories and current veterans working in the industry. The newsletter would also include helpful hints in the hiring practices of veterans

Veteran Audit Service:

This audit service would include helping marketers identify which of their employees are veterans and, based on their veteran status, what programs/benefits are currently available to them. Through this audit, we would be able to determine how much money a company could save based on the various programs available to veterans and make recommendations on how to access these programs. On a move forward basis, this audit would also help the marketers to understand the actual value/cost saving of hiring a veteran at their company.

Military Career Fairs:

These military career fairs will be held at local DOD facilities throughout the New England states specifically targeting high military population areas. The V.E.T.S. team reserves local armories, NCO training academies, and base facility centers to hold the career fairs and educational sessions for military personnel. These events will include leveraging available local, state, and federal military program personnel to market this event to the veteran community and attendance of local marketers to represent their company and provide education on what to expect when choosing a career within the propane industry.




Budget/Funding Overview

Veterans Education and Transition Services (V.E.T.S.) is a nonprofit organization, services will be based on an hourly basis of $125/hour over a 12-month period. Details of each task is included in the deliverables section. Funding Sources

PERC Work Force Development Funds $50,000.00 PGANE Funds $10,000.00 NEF Funds $40,000.00 NYPGA Funds $20,000.00

Estimates for V.E.T.S. Deliverables

(6) Webinars $3,750.00 (20) Veteran speaking engagements $20,000.00 (4) Live propane industry seminars $4,000.00 (12) Months of Ongoing Support $26,000.00 (6) Brochures $9,000.00 (4) Newsletters $1,500.00 (30) Veteran audits for propane companies (5) NE Military Career Fairs

$22,500.00 $16,555.00

V.E.T.S. / Vets2Techs Deliverable Cost: $103,305.00 PGANE / NYPGA Contributions in Kind Cost: $16,695.00 Assumed Project Cost: $120,000.00




New York Propane Gas Association

Below is the outline of the funding by source, including anticipated contribution in kind for activities of

association support.

NYPGA committed funds $20,000.00

NYPGA initial assumed contribution in kind

NYPGA allocation to V.E.T.S.

-$4,375.00 (see table 1-pages 7-8)

-$15,625.00

NYPGA Contributions in Kind Equivalents Matrix

NYPGA 2019 Match-in-Kind

(Equivalent of Corporate Sponsorship Level provided to VETS2TECHS - equivalent value shown below)

Description Quantity

Selling cost, value per unit

or typical consideration

Program Total

Display ad in each of the Summer and Fall conference event booklets

yes - full page

2 $ 250.00 $ 500.00

Logo display at www.nypropane.com

y 1 $ 250.00 $ 250.00

Logo placement in weekly e-newsletter sponsor block

y 25 $ 25.00 $ 625.00

Verbal recognition during Fall conference event

y 1 $ 250.00 $ 250.00

Ad placement in the membership directory (online)

y - full page 1 $ 250.00 $ 250.00

Company listing on Meeting Tables at each Spring, Summer and Fall

Conference Events y 1 $ 250.00 $ 250.00

Logo printed in distributed conference packets for each of the

Spring, Summer and Fall conference events

y 1 $ 250.00 $ 250.00


http://www.nypropane.com/




Company listed on meeting room screen at each Spring, Summer

and Fall conference event y 1 $ 250.00 $ 250.00

LOGO LINK from the NYPGA website www.nypropane.com to

the sponsor website y 1 $ 250.00 $ 250.00

Conference Registration for one person at each of the Summer and

Fall NYPGA meetings y 2 $ 250.00 $ 500.00

Invitation to address the attendees at receptions at Fall NYPGA

meetings y 1 $ 250.00 $ 250.00

Invitation to address the attendees at meetings at Fall NYPGA

meetings y 1 $ 250.00 $ 250.00

Display VETS2TECHS Board or banner at Fall conference

y 1 $ 250.00 $ 250.00

Exhibit Space at NYPGA Fall conference event

y 1 $ 250.00 $ 250.00

GRAND TOTAL

$ 4,375.00




NYPGA Proposed Funds Distribution and Invoice Timeline

The V.E.T.S. allocated funds will be billed to NYPGA following approval of program proposal.

1

2

3

October 15, 2019

November 15, 2019

December 15, 2019

Estimated amount: $5,208.33



Program Funds Tracking for PERC Quarterly Reporting

The V.E.T.S. accounting team will request an outline of the provided services and assumed values 45

days prior to PERC quarterly program report submission. NYPGA will be responsible for providing this

information to the V.E.T.S. accounting team throughout the duration of the program. In the event a

contribution in kind service is not reported 15 days prior to the quarterly report release date the balance

of the following quarters report will reflect the contribution (See example below).

Example:

July 1st, 2019 – NYPGA provides V.E.T.S. all contribution in kind services provided and relative values:

$1,375.00.


yes - full page 2 $ 250.00 $ 500.00

Logo display at www.nypropane.com

y 1 $ 250.00 $ 250.00


y 25 $ 25.00 $ 625.00

August 15th, 2019 – V.E.T.S. accounting request all contribution in kind services provided by NYPGA

during the 2nd quarter.

September 15th, 2019- V.E.T.S. accounting generates financials spreadsheet to include additional

contribution in kind services.

September 30th, 2019 – V.E.T.S. provides NYPGA, PGANE, and PERC an updated program financials

spreadsheet, as a supporting document for PERC Work Force quarterly reporting procedure.






Propane Gas Association of New England

Below is the outline of the funding by source, including an offset of anticipated contribution in kind for

activities of association support.

PGANE committed funds $10,000.00

NEF committed funds $40,00.00

PERC Work Force development funds $50,000.00

PGANE initial assumed contribution in kind

V.E.T.S. Allocation to PGANE

$12,320.00 (see table 2-pages 10-11)

-$87,680.00

PGANE Contributions in Kind Equivalents Matrix

PGANE 2019 Match-in-Kind

(Equivalent of Corporate Sponsorship Level provided to VETS2TECHS - equivalent value shown below)

Description Quantity

Selling cost, value per unit

or typical consideration

Annual Total

Provide VETS2TECHS Standing Display ad in PGANE weekly Update publication

yes - full page

52 $ 30.00 $

1,560.00

Feature VETS2TECHS in weekly update Workforce Development

Section

y 52 $ 30.00 $

1,560.00

Targeted VETS2TECHS email campaigns by PGANE per year

y 3 $ 250.00 $ 750.00

Provide VETS2TECH free webinar promotion during the year to allow

broadcast of its message, updates, etc y 3 $ 250.00 $ 750.00

Ad placement in the membership directory

y - full page

1 $

1,700.00 $

1,700.00

Administrative PGANE Contribution y 24-HRS $ 250.00 $6,000.00

GRAND TOTAL

$ 12,320.00




PGANE Proposed Funds Distribution and Invoice Timeline

The V.E.T.S. allocated funds will be divided into monthly payments (see requested dates below):

1 2

April 1, 2019 June 1, 2019

Estimated amount: $4,125.00 (Paid) Estimated amount: $8,653.12 (Paid)

3 July 1, 2019 Estimated amount: $8,653.12 (Paid)

4 August 1, 2019 Estimated amount: $8,653.12 (Paid)

5 6

September 1, 2019 October 1, 2019

Estimated amount: $8,653.12 (Paid) Estimated amount: $8,942.52 (Paid)

Program Funds Tracking for PERC Quarterly Reporting

The V.E.T.S. accounting team will request an outline of the provided services and assumed values 45

days prior to PERC quarterly program report submission. PGANE will be responsible for providing this

information to the V.E.T.S. accounting team throughout the duration of the program. In the event a

contribution in kind service is not reported 15 days prior to the quarterly report release date the balance

of the following quarters report will reflect the contribution (See example below).

Example:

June 1st, 2019 – PGANE provides V.E.T.S. all contribution in kind services provided and relative values:

$1,375.00.


yes - full page

2 $ 250.00 $ 500.00

Logo display at www.PGANE.org y 1 $ 250.00 $ 250.00


y 25 $ 25.00 $ 625.00

August 15th, 2019 – V.E.T.S. accounting request all contribution in kind services provided by PGANE

during the 2nd quarter.

September 15th, 2019- V.E.T.S. accounting generates financials spreadsheet to include additional

contribution in kind services.

September 30th, 2019 – V.E.T.S. provides NYPGA, PGANE, and PERC an updated program financials

spreadsheet, as a supporting document for PERC Work Force quarterly reporting procedure.




Proposed Deliverable Timeline

The deployment outline listed below is a recommendation, you may choose to adjust certain deliverables to align with associations scheduled events. Please review the proposed information, select seminar/webinar topics, and input the specific date you would prefer the deliverable launched.

6 Webinars:

Date Topic

August 22, 2019 V.E.T.S./Vets2 Techs Introduction and Program Overview (complete)

September 12, 2019 How to Recruit and Market to Veterans and Millennial Candidates (complete)

September 26, 2019 Understanding Veteran Programs Designed to Benefit your Company**

October 24, 2019 Understanding the Military and Veteran Community/Becoming a Military Friendly Company**

November 14, 2019

November 26, 2019

Our Military and Social Media/Social Media a Powerful Tool**

Employing Military Candidates for Seasonal Positions**

** - To be agreed upon by association

4 Live seminars:

Date Event Topic

June 23 – 25,

2019(Complete)

Northern New England Energy Conf. Recruitment Programs and Tools to

Increase your Company’s Recruitment

and Retention(Complete)

September 15-18, 2019 New England Fuel Institute HEAT Expo Military Education and Lateral

Certification: A Candidate that Invests

in You (Complete)

October 9, 2019 PGANE 2019 Fall Meeting To be agreed upon by association

October 21, 2019 NYPGA 2019 Fall Meeting To be agreed upon by association

** - To be agreed upon by association




Brochures

Dates:

September 1, 2019 (complete-4

panel RV)

October 1, 2019(complete-Call

To Action 2 pager)

November 1, 2019(Pending-

PERC Brochure)

December 1, 2019 January 1, 2019 February 1, 2019

**All titles and content to be approved by association.

Newsletters

Dates:

September 1, 2019(complete-HOW A STRONG VETERAN HIRING PROGRAM CAN DELIVER QUALITY

TALENT AT A LOWER COST)

October15, 2019

November 15, 2019 December 15, 2019

Quarterly Leadership Program Update:

We will update association leadership quarterly, per the schedule below, on progress towards

deliverables.

July 1, 2019 at 3:00 PM EST (complete and submitted to PERC)

October 1, 2019 at 3:00 PM EST (completed and submitted to Leslie for review 10/2/19)

January 1, 2019 at 3:00 PM EST

Veteran Audit Service:

Dealers will utilize this service on a first come first serve basis. V.E.T.S. will provide a registration links

on vets2.org and digital marketing material with instructions on registering for the veteran audit.

October 9, 2019: Registration marketing piece release

October 23, 2019 - November 18, 2019: Open registration for marketers

November 18, 2019 - December 20, 2019: Veteran audit service process

December 29, 2019: Completion of veteran audit service

January 6, 2019: Veteran audit results distributed to all participating companies.
