Welcome to the

presentation on Recruitment

• What is Consulting

• Different sources of getting resumes

• Different ways of employment

• Relocation Cost

• Division of Taxes

• Role of Account Manager

• Roles of a Recruiter

What is ConsultingIn US Consulting or IT Staffing candidates are generally hired on hourly basis, contractual basis. This is done to reduce or get rid of different costs associated with an salaried employee .

• What is subcontracting?IBM---------- Company X (Preferred Vendor) ------------ CAT Technology (1st Layer)

• If there is a requirement in any company for eg. IBM would generally not hire the employee directly because the requirement might be for a particular project for a particular duration and so the employee may be of no use once the project is over . So IBM gets employees on contract basis from Consultant companies known as Gatekeepers or Preferred Vendors say for eg. Company X as shown in the figure above . Again the preferred vendors take help of companies like iBridge Solutions to meet their requirements and iBridge Solutions would be called the first layer.

• At iBridge the first point of contact with the preferred vendors would be the account manager who take the requirements and pass it on to the recruitment team and the recruiters search for resumes using tools and then process those resumes and finally report back with the selected resumes to the account manager who in turn sends the resumes to the preferred vendor.

IBM ----Preferred vendor (xyz)----Account Manager (CAT Technology)----Recruiter(CAT Technology)

Different ways of Sourcing resumes

• The different sources from where we obtain resumes of candidates/consultants are :

• 1) Portals• 2) Job Postings on Portals• 3) Sub Contracting • 4) Referrals

• The popular portals to source the resumes are:

• 1) Dice / Net temps• 1) Monster / Carrier builder• 3) Hot Jobs etc.

There are 5 ways by which anyone can work for

an Employer

1) Corp to Corp

2) W2

3) 1099

4) Contract to Hire

5) Corp to Independent

6) Permanent ( Not for us as of now) .

Corp 2 Corp

IBM

Preferred Vendor

CAT Technology

XYZ corp

Consultant

Corp 2 Corp

• A Corp to Corp agreement is one where a current employer or Corp as shown in figure above makes an agreement with CAT Technology and then iBridge in turn has an agreement with the preferred vendor for a particular client.

• When we work on corp 2 corp suppose we get the bill rate from the preferred vendor ex 60$ and we pay to the consultants employer 50$.

• If a person is placed into any company ex. If CAT Technology places a person/consultant who is on the payrolls of another corporation (XYZ) into (IBM), in such seniors iBridge and XYZ will make an agreement to place the consultant of XYZ into IBM. This is called Corp 2 Corp agreement.

W2• W2

• If the consultant is working on W2 then the employer will pay the tax

• Exp if the consultant is working for IBM and if he/she is on the payrolls of CAT Technology and there taxes will be taken care by CAT Technology.

• W2 Arrangement - (2 modes of payment)

• Hourly

• Salaried (with benefits).

Hourly Payment• Hourly• A W2 consultant who is working on hourly basis

may or may not get benefits,• and a salaried consultant will be provided with

benefits • Exp: if we get the bill rate from the client or

Preferred vendor for 65$ then the pay rate we offer the consultant is as follows.

• If the hourly rate is 50$ then the candidate gets• 50$ per hr + (employer, employee taxes,

insurance, employment expenses, payroll) Tax paid by the company (12.33% Tax)

• CTC becomes 50 + 6 = 56$ per hr

Salaried paymentSalaried payment in this method a company has to take

care of a number of costs which include:

Cost to the Company• # Bench Cost – When a person is not in a project and

has to wait for the same.• # Benefits (depending on individual company).• General Benefits include:• Insurance • Medical • Dental• 401k plan• Relocation• Paid Vacation• 7) Green Card charges.

1099(Ten ninety-nine ) agreement is similar to

corp to corp but in this case the consultants are independent and also the consultant takes care of his/her individual taxes.

• Only U.S citizens and G C’s or any independent candidates can work on 1099 (TN and H1B visa holders cannot work on 1099)

• The consultant need to have an employer or should have there own company to make a 1099 agreement.

Contract 2 Hire

Corp to Hire (contract 2 Hire)

• This is an arrangement where the Client for example: IBM decides to take the consultant/candidate on its permanent payroll after completion 3(Three) months. During the first 3 months the Preferred vendors and CAT Technology will get their monthly share as decided and after the third month the Client just pays a conversion fee which is a lump sum amount to the preferred vendor. So in a Corp to Hire arrangement proper arrangement should be made with the preferred vendor regarding the share of the conversion amount.

Corp 2 Independent

• Corp to Independent arrangement is same as 1099. In this case we don’t hire an independent consultant on W2 first, rather, take him into a Corp to independent setup where the consultant pays his own taxes.

Perm placement

• Permanent: In Perm placement the company will hire a consultant and will be on the payrolls of the client.

For example.• if CAT Technology get a requirement from IBM for

perm position to be filled and CAT Technology places a consultant into IBM then CAT Technology will get a one time payment from IBM as it’s a perm position.

IBM ----- CAT Technology ----- Consultant

Relocation Cost 1. When the person/consultant moves from one

location to another a relocation cost has to be incurred by the employer. If the candidate is given the offer, The recruiter also should discuss who is going to take care the relocation charges and in case if they are called for in person interview who is going to take care of the traveling expenses, normally if its in-person interview its 50% from the employer of the consultant and 50% from CAT Technology. If the person is given the offer then 100% Relocation charges had to be taken care by the consultants’ employer.

Division of Taxes• Generally the total tax amount comes to 10% of the rate that a

consultant would get.• The taxes can be divided into Employer taxes, Employee taxes ,

payroll expenses and Employment taxes.• The Employer taxes generally comprise of the following :• Federal Income Tax. • State Income Tax• FICA (Social security and Medicare Tax).• The Employee taxes generally comprises of the following:• Social Security and Medicare.• Federal unemployment tax• State unemployment tax.• Payroll expenses• Employment Taxes

Role of Account Manager

The account Manager Plays a vital role in this process, because AM is the only person who would be interacting between the Preferred vendor/client and CAT Technology. The AM should get all the required information from the client relating to there requirement so that we can meet there quality and doesn’t waste any time in the process. Its also the responsibility of the account manager meet quality of the client and CAT Technology and pass the appropriate information to client in time.

Responsibilities of an Account Manager • The first responsibility of an account manager is getting

requirements from the client or preferred vendors. • Also the account manager should check the credentials of the

company in which the consultant is to be recruited (the visa status of the consultant).

• Then the account manager should understand the requirements well because if recruiters are not clear with any Reqs then the Account manager should be in a situation to explain them the important skills regarding the Reqs.

• It’s the responsibility of the Account Manager to prioritize the requirements on daily bases so that the recruiters can work on the top prioritized jobs.

• Again when the account manager passes the requirement to the recruiters it should be in a specific format.

The following is an example of job description and format that the account manager should send the requirements to

the recruiters.

• Titile: Java Developer• Location: New York + Down town etc• Duration: 6months• Pay rate: 50 $ per hour• Visas: All Visas) -* Check with the client.• &• Skill Sets: • Primary skill set - Must Haves.• Secondary skill set –Desirables.• Job Description• Comments ( like availability of the client

time left for completion of current project)

Roles of a Recruiter

Understand the Job Requirement• Job Posting Send a Mass Mail to all vendors Best way is to use phone lines Internal Database search Search on Job portals Responsibilities of a Recruiter

Understand the Job Requirement

• The primary responsibility of a recruiter is to understand the requirements and find out the primary and secondary skills if the recruiter has any queries about the reqs they are given they should get in touch with the Recruiting manager without wasting any time because our competitors are also working on the same requirements, so we should submit the qualified resumes as quickly as possible.

Job Posting

• Job posting is one of the marketing strategy where in we post the job orders on the job portals on poplar sites like dice and monster, by posting the requirements on these sites we can get quick response from different vendors and consultants which make our work easy and effective.

• Here is an example of how we make a job posting on dice.

• Title: Data Warehousing and Business Intelligence - Manager • Skills: Business Intelligence, Manager, Consulting, excel, management, performance, advantage,

systems, development, Architecture, IT, Content Management, system, Informatica, Datastage, SAS, Business Objects, Cognos, OLAP, MicroStrategy, Brio, data modeling, modeling, Erwin, Architect, Oracle, quality, access, data warehouse, QA

• Date: 10-18-2006 Location: Philadelphia, PA Area code: 215• Tax term: FULLTIME or CON_W2 or Corp 2 Corp Pay rate: Competitive or open or DOE• Length: Permanent or 6-9 months contract Position ID: 602852000006192• Dice ID: iBridge• Job description:Assignment Duties: Develop Engineering Maintenance Excellence Reports and

functions

Essential Functions: Develop Utilities and Report as requested by the Engineering Department in support of the Maintenance Excellence Project

Knowledge: VB.Net, Visual Studio, Web FOCUS, FOCUS and SAS programming

Skills: Strong analytical and statistical knowledge; Must be proficient in VB.net, Visual Studio, FOCUS, Web FOCUS, SAS and able to navigate Unix environment; strong interpersonal and communication skills needed to interface with various Engineering department personnel.

Software/Languages: Visual Studio, VB.net, FOCUS, Web FOCUS (version 5.3.4 or higher), SAS, Unix operating system, SQL, Microsoft Suite , HTML, JavaScript, CSS

If you are interested in applying for this position, please send your resume to info@CAT Technology.com and be sure to enter "J-10-384-731-PK" into the subject line of the e-mail. Thanks!

• Travel required: none Telecommute: no• Contact for more information:

CAT Technology, Inc

E-mail: infor@CAT Technology.com Web: http://www.CAT Technology.com

Advantages of Job posting

many vendors and consultants will look at the Job postings on portals and we can reach many people in a short time and can get the resumes.

• If any vendor has any good consultant then they themselves will get in tough with us.

• We have more chances of getting the candidates, before we search the resumes on job portals.

Send Mass Mail to all vendors

• Send a Mass mailer to all the vendors.

• When recruiters send mass mails to the vendors its not only we working on that job order there would be many other vendors and recruiters and working for us to get the right profile consultant.

Internal Database search

• Search in the internal database. Such a database is to be maintained by collecting

• resumes; of candidates who have been selected and also of those candidates who are

• potential candidates and might be interested.

Search on Job portals

Using job portals like Dice, Monster etc. to find the right resumes quickly and effectively.

Responsibilities of a Recruiter

• Different ways of scanning/Filtering the right resume or a person

• Submission of the resume by the Recruiter to the Sales person/Account Manager

• Information to be gathered from H1B candidates

Scanning/Filtering the right resume • Location – We should look for a person in a particular location or in neighboring

states. • Search the resumes with the primary and secondary skill sets. • Search for a person who worked with a particular designation and skills. The

consultant should have been worked with the particular designation and skills in there last 2 or 3 projects.

• Once a resume is opened there are a number of titles like Description, summary, skills, projects. A recruiter should look for the matching skills of there last 2 or 3 projects.

• Once the recruiter gets a good resume then call the candidate and verify if they are available or looking for a job. Recruiter should also get the other related information from the candidate.

– The recruiter should explain the job requirement to the consultant.– The recruiter should ask the candidate to rate them selves relating to some

primary skills in a rating of 1 to 10, and 10 being highest.– If the candidate is the right match then request them to forward there latest

resume in word format and along with there self assessment form.– After obtaining the required documents from the consultant the recruiter

should arrange it in a prescribed format and submit it to the sales team.– Finally the recruiter should submit it to the recruitment manager or sales

manager.

Resume Submission by the Recruiter to the Sales person/Account Manager

• Name of the Candidate : XYZ• Current Location : New York• Relocation : Yes / No• Contact Details with telephone number : ADD1, primary

no. xxxxxx, secondary no. xxxxxxxxx. We have to take Primary and Secondary contact numbers because we can reach the candidates as early as possible and when required.

• Email id : It is required as the sales person should

• also send a copy of the job description to the candidate.• Pay Rate : $50• Availability : Immediately or within 2 weeks• Comments : xxxxxxxxxxxxxxxxxx

Gathering information from H1B candidates • Employer’s Name : IBM • Contact Person : Kevin. • Phone no : xxxxxxxxxxx• Email id : xyz@yahoo.com • Once the resume is submitted by the Recruitment team it’s the job of the Sales person or

Account manager to take it ahead.• The sales person has to do the following activities to perform after receiving the resume• from the Recruitment team :• The sales person shall talk to the candidate for confirmation before submitting the resume to

the client or Preferred Vendor.• It’s the responsibility of the sales person to submit the formatted resume to the client or

Preferred Vendor with all the correct details.• While submitting the resume the account manager must make sure that the following

conditions are taken care of :• Do not submit a resume without the rate confirmation from the candidate or his or

her employer.• Exclusivity: A document should be obtained from the candidate mentioning that

he/she wants to apply for a certain job only through our consultancy and would not consult the client directly.

• If they are given the offer they should not back off and should not break the agreement in between the project.

• Finally a document of confirmation that the candidate would surely join the company after he/she has been selected.

TYPES OF VISAS 1. H1B 2. US Citizens & Green Card holders3. TN - Trans National4. L1 – Can work for a specific company5. OPT - Optional Practical Training 6. EAD - Employment Authorization

Document 7. H4 - Dependent8. B1 - Business

Work Permit Visa

• It is an immigration VISA for all nationals other than the U.S.

• The maximum duration for which a H1B consultant/candidate can stay in U.S. is 6 years, renewable after 3 years .

U.S. Citizens & Green Card

• U.S. Citizens -

• People who are born in U.S. or if they have met the criteria to obtain U.S. citizenship .

• Green Card -

• Green Card holders are authorized to work with any company in U.S.

Process to obtain a GC• For an H1B the process to obtain a green card is as follows :• *NOTE* - For H1Bs; to obtain a green card or subcontracting etc. he

must have an employer who files for the labor petition (which an H1B cannot do it independently).

• Following is the process for an H1b to obtain a Green card.

• H1B -> Labor petition (by the employer) -> I140 -> 485 -> Employee authorization document (EAD) -> Green Card.

• Once the candidate/consultant clears an EAD he/she is independent to work with any company and he/she will be relived only after completing 180 days with the current employer (Till the 485 is complete the employer has to take care of the process ).

TN- (Trans National Visas)

• For Mexicans and Canadians. They can obtain the visas directly by applying for the same and we can work with the TN Visa holders.

Company specific

• If CAT Technology has office in India and US and if it sends any of its employees/Consultants currently working India to US on any project then they would be sent on a L1 visa and a person who is on a L1 Visa is not authorized to work with any other company other than CAT Technology.

Optional Practical Training

• People who go to U.S. for studies on a student Visa are permitted to work there for a year after the completion of studies. They are eligible to stay in US for one more year in this one year period the consultant will be on EAD, but as fresher are not preferred in the industry we better not go for such consultants.

Employee Authorization Document

• Once the candidate/consultant clears an EAD he/she is independent to work with any company and he/she will be relived only after completing 180 days with the current employer (Till the 485 is complete the employer has to take care of the process ).

• If a consultant is on an EAD they cannot work on a perm positions

Dependants Visa

• If an H1B consultant gets married and wants to take his spouse or dependants to U.S. his spouse or dependant gets a H4 Visa. The person with the H4 Visa is not authorized to work in the U.S.

Business Visa

• Is a business visa. Again a person having a B1 Visa is not authorized to work with any company. Reasons for issuing B1 Visa are.

• If a person goes for an Official tour

• Attending seminars

• Official meetings

• Training etc.

Working With Dice• What is dice?

Type of Search

• Quick Talent Match

• Advanced Talent Match

• Confidential Resumes

• Short listing the resumes

About Dice

Dice is one of the website/job portals where we can find resumes of particular consultants regarding particular skills, experience and position, we can do job post to make our search more effective and fast and we can also apply for jobs through dice, candidates who are looking for jobs will log into dice and will apply for jobs if any positions are open that are matching there profile to there skills, etc,.In dice we can find resumes by entering particular skills in the keyword Coolum, depending on our requirement of the client for a particular position.After logging in to www.dice.com we have to click on the “Employer Login” Link then entering our company’s pre registered id and password we can find resumes as per our requirements.

Quick Talent Match• In this search you cannot specify many things for example number of

years of exp. Experience >=3 years.• Rate and skills can’t be specified • we cannot mention years of experience

• In quick search the skills we give in the search string gets highlighted in the resume which helps the recruiter to identify the skills that are used in particular project or year.

• In quick search the skills given as search string gets highlighted in yellow in color and makes it easy to identify the skills on the resumes.

In Quick talent match there are 3 options to search the resumes theyare • All Words • Any Words • Boolean

All Words• In this option the search engine of

dice will pull out all those resumes which contains all the skills mentioned in the search string.

• The operator used to get the resumes is “AND” It’s a default for all words search.

• Exp: Java And J2ee And unix And Oracle

Any Words• In this option the search engine of dice will pull out all those

resumes which contains one or more skills mentioned in the search string .

• It uses ‘or’ operator by default.

• Ex: “Java OR J2ee” “unix OR Win2000” “SQL OR Oracle”

• For example:• If we want to search for the Database administrator we can

specify search string as “Database Administrator” this string will pull all the resumes with the given string, some consultants may say DBA instead of Database administrator. To make our search more effective and to get all the resumes that are mentioned as DBA and Database administrator we select any word on dice and give the string as DBA OR database administrator.

Boolean

• Through Boolean Search we can get the resumes by using both the operators “OR & AND”.

Ex • (“Sap” OR “Oracle Apps”) And (“Unix OR

Win2000”) AND (“SQL Server”)

• While searching for particular skill set “Space” and “,” are the separators and among these two “,” is always an option as a separator and space is mandatory.

Advanced Talent Match

• Sometimes client may be very specific in regard to some skills sets and number of years of experience relating to those skills. There are four standard skill search options and two additional search options, looking for skills which are not present in the standard skill list.

• 1) Experience on latest skills will be mentioned in this search• Ex: If we need a person with the following skills and experience:• Java 3 yrs + Oracle 2 yrs + Unix 5 yrs + Crystal reports 1 yr• then we can type the individual skills with related number of yrs of

experience in each skill set option or text box .• In this search while of scanning the resume we cannot see the skills

highlighted in the resume so we can only search for particular skill using CTRL+F Option.

Confidential Resumes• while reaching resumes we do also get the

confidential resumes in job portals, to get the details of the candidate we should click on send mail so that if the consultant is available they can reply to our mail or they will make there resume status available.

• In dice we have search within search where we can try to get the best skilled profile that is matching job requirement.

Short listing the resumes

Resume short listing

Search Agent

How to evaluate a consultant

Evaluation of a fake resume

Parameters for short listing the resumes

• Experience: it is very important criteria as clients many time provide the years of experience but sometime we have to assume the experience in accordance with the position for which we are searching the resumes.

• Skills: skills are mandatory and desirable before forward a resume to client we must make sure that the candidate/consultant has all the skills which are mandatory also termed as primary skills and if he has desirable(secondary) skills it’s an advantage and if we can get a person with the desired skills its always a plus but which is not mandatory.

• Now before submitting resume make sure that the major skill are there in the recent 2 or 3 projects.

• There is another important thing if candidate/consultant has worked on the industry verticals (like telecome/Bio tech etc,) where the clients business is related to those skills such candidates would be given more preference i.e. if a client is working on Banking Domain then it is preferable to have the candidate who has experience in Banking.

• And finally its always a good practice to find a consultant who is on the same level what client is looking for so that such profiles would be given more importance then a fresher in that role. ex. If the client is a CMM level 5 company then it is preferable to have a candidate/consultant who has worked in CMM level 5 company.

Search Agent

• If you are using particular keyword or strings frequently then it is good practice to create a search agent which is substitute for that whole string.

• It will help us to save our time by not typing the same search string again and again it will be saved on the portal on our user name and password.

Important points to evaluate a consultant

• Technical Evaluation • Location : Present and Preferred location • Skills

– Primary/Mandatory skills– Secondary/Desirable Skills

• Pay Rate• Experience• Availability• Industry Vertical• VISA Status• Relocation: Y/N• Certifications• Time Flexibility : if he is ready to work in shifts• For last 6 months if he has submitted his resume to

client/interviewed by client • Communication Skills

Few points to Evaluation of a fake resume

• Confidence Level– Ask him about present project if there is any

hesitation ask to whom he used to report during his project

• Ask him for professional references other than Indians like name contact no and official email id

• Test mail• Call to his present office.

Thank you From,

Hidayatullah Tasleem MD