Ultimus BPM for Debt Management
Mihails Galuška
Nexum Insurance Technologies
+371 29137360
Goal – collect information, core
business operations with accounts,
products, HR, contracts
Goal – excellent customer &
internal service, fast and
accurate operations, control
HR system, Accounts,
Transactions, Contracts,
Document storage
Fact view Process view
Partner integration Task automation
Fast communications
Operational control
Error-free operations
Debt information comes directly from accountancyBenefits: Debt collection starts immediately
Automated remindersBenefits: no human interaction to prepare and send them
Classification according to predefined business rulesBenefits: focus on the most promising and important debts, optimized workload
Debt collectionAutomated deadline control at each step
Customer-Product patterns
Product First reminder Call Contractbreak
Pass to externalcollector
Write-off
Loan securedwith income
+5 days, automatically>2000 LTL
+10 days, customermanager>2000 LTL
+60 days,lawyer>2000 LTL
+90 days, automatically>2000 LTL
+720 days, accountant>2000 LTL
Loan againstsurety
+10 days, automatically>2000 LTL
+15 days, customermanager>2000 LTL
+60 days,lawyer>2000 LTL
+90 days, automatically>2000 LTL
+360 days, accountant>500 LTL
Real estateloan
+2 days, automatically>5000 LTL
+10 days, customermanager>5000 LTL
+30 days,lawyer>5000 LTL
+45 days, automatically>5000 LTL
<auctionprocess>
Loan up to 3000 kroons
+5 days, automatically>150 LTL
+7 days, customermanager>500 LTL
+15 days,lawyer>500 LTL
+30 days, automatically>500 LTL
+360 days, accountant>500 LTL
Outsourced debt collection
Debt collectorCreditor Legal services
provider
Debtor
Smart process routing
Queues
30%70%
Persons or groups
Job functions
Relative job
functions
Weighted groups
User view - individual task lists
• Real-time task lists - no reporting overhead
• Prioritized active, completed, overdue, urgent tasks,
• Outlook, browser or other application
• Shared Inboxes
operator
Business rules
• Debt sizing, classification and prioritization
• Debt with/without loan security
• Schedule for reminder letters
• Roles and task completion time
• Employee cost rates
Customer&user view - automated reminder letters
• Different media – e-mail, fax, post mail, SMS
• Automated generation and distribution using message templates
• Always sent on-time
• To be used for 80% of debts
• No human power required!
Process bottlenecks and performance
Measure efficiency of debt collection
◊ Recovery rate,
◊ Older than X days...
◊ # of bad debts
Single application for all processes
Process changes
15
Architecture (SOA)
Core business functions:
ERP system
Process context:
Ultimus BPM
Alerts and notifications:
E-mail serviceCentralized document storage:
Microsoft Sharepoint
Core business
information