How to Introduce Naxos Digital Library Titles to LU OPAC
Patrick LO
&
Joe CHOW
Lingnan University Library
(5th HKIUG Meeting 1st Dec. 2004)
INTRODUCTION
• In 2004, Lingnan University Library launched 2 major onli
ne educational products :
1. Naxos Music Library (NML) – 4,676 titles
2. Naxos Spoken Word Library (NSWL) – 297 titles
• LU’s Cataloguing & Systems Sections worked together
to develop local software -- convert NSWL & NML titles i
nto MARC, so that these titles can be inter-searchable wi
th our collections to enable One-Stop searching.
Why is Naxos Called Naxos? • “Naxos” is a beautiful Greek Island.
• Also source of Greek mythology: “Naxos” - legendary go
ddess ; “Ariadne” - abandoned by lover Theseus after b
eing seduced with music.
• In 1912, German composer, Richard Strauss made this l
egend into opera, “Ariadne auf Naxos”.
• Provides fitting metaphor for the name of budget CD lab
el “NAXOS”.
Naxos Music Ltd. • Transnational classical music company founded
in HK in 1987.
• A sub-label of HK - based H.N.H. International M
usic Ltd.
• H.N.H. International Music Ltd. - largest indepen
dent record distributors in Asia.
• Business of AudioBooks - started in 1994 & rece
ived many international awards.
• Advantages:
• significant enrichment of LU’s collection in terms of size & co
verage
• without time & location limits, when compared with other print
ed formats.
Naxos Digital Libraries
• Other advantages:
- Saves time, money & staff time for maintenance.
- Saves storage space.
- Provides cover arts, text & CD cover information.
- Allows on-site, remote access & multiple, simultaneous
access.
MARC CONVERSION PROJECT
Purpose of Software: convert NSWL & NML titles from excel files (supplied
by Naxos Digital Services Ltd.) to MARC records automatically.
In-house Developed Software
Project began in Sept. 2004.
Procedures & Workflow for Converting NSWL Titles into MARC:
1. Collect all 297 titles inside NSWL in Excel file from Naxos
Digital Services Ltd.
2. Design software customization -- to specify how Excel file
data should be read & processed by In-House Software.
In-House Software Programme - Screenshot
• Convert Excel-file data to individual MARC records b
y using MARC-MAKER.
• MARC records are automatically created by
adding following main & sub-fields, e.g.:
a. field (007) for computer files
b. field (008) to specify fixed-length data elements--
general information
c. field (028) – Publication Number as:
<$aNA222812$bNaxos Digital Services Ltd>
d. field (006) for computer files
e. field (040) – <$aHkLN>, to specify LU is original cat
aloguing agency.
f. Author information in beginning of NSWL list is conv
erted to field (100), personal name main entry, e.g.,
from <AUSTEN> to <100_ 1_ $aAUSTEN>.
g. field (245) for main title entry, based on NSWL title i
nformation, & add GMD in subfield ($h) as <$h[elec
tronic resource]> .
h. field (260) – (imprint) to specify publication, distribution, as <aHong Kong :$bNaxos Digital Services Ltd.,$c[2004]>.
i. field (500) for “Streaming audio” note.
j. field (506) “Access restricted to Lingnan University us
ers” note.
k. field (511), with 1st indicator = (0) - “Performers” note,
e.g.:<Performers: Boyd, Carole / Keeble, Jonathan
/ Moffatt>, etc.
l. field (538) “Minimum system requirements: MS Windo
ws 98SE/2000/XP with MS IE 6.0 and Media Player 9.
0” note.
m. additional field (538) “Mode of Access: World Wide W
eb browser” note.
n. field (650), with 2nd indicator = (0), with LCSH as: <$a
Audiobooks$xComputer network resources>.
p. field (710), with 1st indicator = (0), with added entry for
corporate name as: <$aNaxos Digital Services>.
q. field (773), with 1st indicator = (0), with host item entry
as:<$tNaxos Spoken Word Library>.
r. field (856), with 1st & 2nd indicators = (40), & with URL
as: <$zConnect to Naxos Spoken Word Library|uhttp://
www.library.ln.edu.hk/cgi-bin/ luaccess?dbname=naxosspoken
word>.
s. field (997) as <$anaxos>, to help library staff identify th
ese records are from NSWL.
• Upon completion, MARC records were uploade
d onto INNOPAC System as batch.
• Perform authority control on authors in fields (1
00) & (700), e.g., to update:
– $aAUSTEN to < $aAusten, Jane,$d1775-1817>
– $aMOZART to < $aMozart, Wolfgang Amadeus,$d
1756-1791>
– $aWILDE to <$aWilde, Oscar,$d1854-1900>
Example Record (NSWL)
Other Information -- Manpower & Staff Time Involved
COMPARSION
If All 297 NSWL titles had been manually catalogued:
Naxos Music Library (2nd Phase of Project)
• Upon successful completion of NSWL titles, we began to
work on the NML titles in Nov. 2004.
• Compared with NSWL, NML titles are more complicated,
as single CD title could involve many different performer
s, playing different musical instruments.
• NML titles -- in many different languages , German, Italia
n, French, German, English, Russian, & even romanized
Japanese & Chinese, etc.
• Esp. for opera recordings -- on top of the composers, sol
oists, there is also information on different ensemble gro
ups, e.g., orchestras, chamber groups, & choruses, all c
oming from different places, etc.
• Also, the compilation CDs, e.g., “A to Z of Opera” OR “
WORLD Music for Kids 8” – they come with many audi
o tracks, featuring works of many different composers, &
instrumentals, etc.
• In order to avoid intensive labour input, we
used another 4 days to fine tune the readil
y developed software programme to work
on the NML titles.
EXAMPLE (NML titles in Excel file)
NML MARC CONVERSION PROCEDURE
• MARC Record Requirements – basically same as
NSWL, & only differences are:
• add field (511) – to specify this particular CD features <$
aWORKS OF: Beethoven, Ludwig van / Bellini, Vincenzo
/ Bizet, Georges / Handel, George Frideric / Mozart, Wolf
gang Amadeus / Puccini, Giacomo>, etc.
• field (440) for different series, e.g., <$a
Naxos Light Classics CD> OR <$aNaxos Blues Legends
>, etc.
• Field (700) & (710) – to give added entries for both comp
osers & performers listed in field (511).
• So that NML’s performers, composers, series titles can b
e searchable under AUTHOR, TITLE & KEYWORD, und
er OPAC
• Field (650) – as< $aMusic$xComputer network resources>
• No individual audio track titles added to MARC records – as users
would be crowded with too much information.
• In addition, most users do not search by titles of individual opera
arias OR individual movements of a musical work – even for profe
ssional musicians or musicologists.
• Beside, current URL setup in field (856) allows users to access
individual CDs directly from OPAC. If users wish to learn more
about a particular recording, they could click on the hyper link, “
Connect to Naxos Music Library” – to read more about it while
listening.
• To perform authority control on individual major composers, & per
formers, etc.
Naxos Music Library: Total Manpower & Staff Time Involved in the Project
• If all 4,676 NML titles were to be catalogued
individually:
• 4,676 titles x 25 min. (per title without individual
audio track info.)
• Total 289 working days for 1 person to complete
the project.
• Upon the project, NML & NSWL titles are
searchable under AUTHOR, TITLE, KEYWORD,
under OPAC.
CONCLUSION of Naxos MARC Project
ADVANTAGES:
• Eliminated manual input time, intensive labour &
human errors.
• Enabled One-Stop & comprehensive searching,
as both Naxos Digital Libraries & LU’s WebPAC
have been integrated together.
• Combining education with serious entertainment,
both NSWL & NML offer additional resources that
dramatically expand what traditional libraries coul
d offer in terms of reference, collection developme
nt, education, listening, leisure, as well as entertai
nments, etc.
• Both NSWL & NML interfaces are highly user-frie
ndly – encourage students to self-learning, withou
t time & location limits.
Future Developments
• HNH & Naxos release about 200 new titles / year. More titles from labels will be available later, as HNH Intel. Ltd. also distribute other minor European labels.
• In future, it is agreed that Naxos will provide title list of new additions to LU in December each year, provided we continue to subscribe to the NML & NSWL.
• In order words, more MARC records will be added to LU’s WebPAC.
• Naxos is also planning to add video-clips of live concert & opera performances in VOD format to the digital library in near future.
• Naxos will 1st experiment with the 3-min. video-clips, if successful, followed by full/entire concert/opera performance in VOD.
• If enough information is available, LU also plans to convert these VOD titles into MARC.
Future studies:
• Highlight Naxos online library services’ unique ch
aracteristics via compare & contrast with other onli
ne audio/music library services, e.g., Classical.co
m.
• Find out why students prefer NSWL instead of prin
ted item of same title.
• Find out what types of information student need for their assignments & why they prefer to use NSWL & NML instead of other channel, e.g. Internet, etc.
• Find out to what degree NSWL’s use has been
increased, after MARC records added to WebP
AC.
• Interview students - find out their comments on
NML & NSWL.
• Live Demos!
• Sharing of MARC records
THANK YOU !