How to Introduce Naxos Digital Library Titles to LU OPAC

Patrick LO

&

Joe CHOW

Lingnan University Library

(5th HKIUG Meeting 1st Dec. 2004)

INTRODUCTION

• In 2004, Lingnan University Library launched 2 major onli

ne educational products :

1. Naxos Music Library (NML) – 4,676 titles

2. Naxos Spoken Word Library (NSWL) – 297 titles

• LU’s Cataloguing & Systems Sections worked together

to develop local software -- convert NSWL & NML titles i

nto MARC, so that these titles can be inter-searchable wi

th our collections to enable One-Stop searching.

Why is Naxos Called Naxos? • “Naxos” is a beautiful Greek Island.

• Also source of Greek mythology: “Naxos” - legendary go

ddess ; “Ariadne” - abandoned by lover Theseus after b

eing seduced with music.

• In 1912, German composer, Richard Strauss made this l

egend into opera, “Ariadne auf Naxos”.

• Provides fitting metaphor for the name of budget CD lab

el “NAXOS”.

Naxos Music Ltd. • Transnational classical music company founded

in HK in 1987.

• A sub-label of HK - based H.N.H. International M

usic Ltd.

• H.N.H. International Music Ltd. - largest indepen

dent record distributors in Asia.

• Business of AudioBooks - started in 1994 & rece

ived many international awards.

• Advantages:

• significant enrichment of LU’s collection in terms of size & co

verage

• without time & location limits, when compared with other print

ed formats.

Naxos Digital Libraries

• Other advantages:

- Saves time, money & staff time for maintenance.

- Saves storage space.

- Provides cover arts, text & CD cover information.

- Allows on-site, remote access & multiple, simultaneous

access.

MARC CONVERSION PROJECT

Purpose of Software: convert NSWL & NML titles from excel files (supplied

by Naxos Digital Services Ltd.) to MARC records automatically.

In-house Developed Software

Project began in Sept. 2004.

Procedures & Workflow for Converting NSWL Titles into MARC:

1. Collect all 297 titles inside NSWL in Excel file from Naxos

Digital Services Ltd.

2. Design software customization -- to specify how Excel file

data should be read & processed by In-House Software.

In-House Software Programme - Screenshot

• Convert Excel-file data to individual MARC records b

y using MARC-MAKER.

• MARC records are automatically created by

adding following main & sub-fields, e.g.:

a. field (007) for computer files

b. field (008) to specify fixed-length data elements--

general information

c. field (028) – Publication Number as:

<$aNA222812$bNaxos Digital Services Ltd>

d. field (006) for computer files

e. field (040) – <$aHkLN>, to specify LU is original cat

aloguing agency.

f. Author information in beginning of NSWL list is conv

erted to field (100), personal name main entry, e.g.,

from <AUSTEN> to <100_ 1_ $aAUSTEN>.

g. field (245) for main title entry, based on NSWL title i

nformation, & add GMD in subfield ($h) as <$h[elec

tronic resource]> .

h. field (260) – (imprint) to specify publication, distribution, as <aHong Kong :$bNaxos Digital Services Ltd.,$c[2004]>.

i. field (500) for “Streaming audio” note.

j. field (506) “Access restricted to Lingnan University us

ers” note.

k. field (511), with 1st indicator = (0) - “Performers” note,

e.g.:<Performers: Boyd, Carole / Keeble, Jonathan

/ Moffatt>, etc.

l. field (538) “Minimum system requirements: MS Windo

ws 98SE/2000/XP with MS IE 6.0 and Media Player 9.

0” note.

m. additional field (538) “Mode of Access: World Wide W

eb browser” note.

n. field (650), with 2nd indicator = (0), with LCSH as: <$a

Audiobooks$xComputer network resources>.

p. field (710), with 1st indicator = (0), with added entry for

corporate name as: <$aNaxos Digital Services>.

q. field (773), with 1st indicator = (0), with host item entry

as:<$tNaxos Spoken Word Library>.

r. field (856), with 1st & 2nd indicators = (40), & with URL

as: <$zConnect to Naxos Spoken Word Library|uhttp://

www.library.ln.edu.hk/cgi-bin/ luaccess?dbname=naxosspoken

word>.

s. field (997) as <$anaxos>, to help library staff identify th

ese records are from NSWL.

• Upon completion, MARC records were uploade

d onto INNOPAC System as batch.

• Perform authority control on authors in fields (1

00) & (700), e.g., to update:

– $aAUSTEN to < $aAusten, Jane,$d1775-1817>

– $aMOZART to < $aMozart, Wolfgang Amadeus,$d

1756-1791>

– $aWILDE to <$aWilde, Oscar,$d1854-1900>

Example Record (NSWL)

Other Information -- Manpower & Staff Time Involved

COMPARSION

If All 297 NSWL titles had been manually catalogued:

Naxos Music Library (2nd Phase of Project)

• Upon successful completion of NSWL titles, we began to

work on the NML titles in Nov. 2004.

• Compared with NSWL, NML titles are more complicated,

as single CD title could involve many different performer

s, playing different musical instruments.

• NML titles -- in many different languages , German, Italia

n, French, German, English, Russian, & even romanized

Japanese & Chinese, etc.

• Esp. for opera recordings -- on top of the composers, sol

oists, there is also information on different ensemble gro

ups, e.g., orchestras, chamber groups, & choruses, all c

oming from different places, etc.

• Also, the compilation CDs, e.g., “A to Z of Opera” OR “

WORLD Music for Kids 8” – they come with many audi

o tracks, featuring works of many different composers, &

instrumentals, etc.

• In order to avoid intensive labour input, we

used another 4 days to fine tune the readil

y developed software programme to work

on the NML titles.

EXAMPLE (NML titles in Excel file)

NML MARC CONVERSION PROCEDURE

• MARC Record Requirements – basically same as

NSWL, & only differences are:

• add field (511) – to specify this particular CD features <$

aWORKS OF: Beethoven, Ludwig van / Bellini, Vincenzo

/ Bizet, Georges / Handel, George Frideric / Mozart, Wolf

gang Amadeus / Puccini, Giacomo>, etc.

• field (440) for different series, e.g., <$a

Naxos Light Classics CD> OR <$aNaxos Blues Legends

>, etc.

• Field (700) & (710) – to give added entries for both comp

osers & performers listed in field (511).

• So that NML’s performers, composers, series titles can b

e searchable under AUTHOR, TITLE & KEYWORD, und

er OPAC

• Field (650) – as< $aMusic$xComputer network resources>

• No individual audio track titles added to MARC records – as users

would be crowded with too much information.

• In addition, most users do not search by titles of individual opera

arias OR individual movements of a musical work – even for profe

ssional musicians or musicologists.

• Beside, current URL setup in field (856) allows users to access

individual CDs directly from OPAC. If users wish to learn more

about a particular recording, they could click on the hyper link, “

Connect to Naxos Music Library” – to read more about it while

listening.

• To perform authority control on individual major composers, & per

formers, etc.

Naxos Music Library: Total Manpower & Staff Time Involved in the Project

• If all 4,676 NML titles were to be catalogued

individually:

• 4,676 titles x 25 min. (per title without individual

audio track info.)

• Total 289 working days for 1 person to complete

the project.

• Upon the project, NML & NSWL titles are

searchable under AUTHOR, TITLE, KEYWORD,

under OPAC.

CONCLUSION of Naxos MARC Project

ADVANTAGES:

• Eliminated manual input time, intensive labour &

human errors.

• Enabled One-Stop & comprehensive searching,

as both Naxos Digital Libraries & LU’s WebPAC

have been integrated together.

• Combining education with serious entertainment,

both NSWL & NML offer additional resources that

dramatically expand what traditional libraries coul

d offer in terms of reference, collection developme

nt, education, listening, leisure, as well as entertai

nments, etc.

• Both NSWL & NML interfaces are highly user-frie

ndly – encourage students to self-learning, withou

t time & location limits.

Future Developments

• HNH & Naxos release about 200 new titles / year. More titles from labels will be available later, as HNH Intel. Ltd. also distribute other minor European labels.

• In future, it is agreed that Naxos will provide title list of new additions to LU in December each year, provided we continue to subscribe to the NML & NSWL.

• In order words, more MARC records will be added to LU’s WebPAC.

• Naxos is also planning to add video-clips of live concert & opera performances in VOD format to the digital library in near future.

• Naxos will 1st experiment with the 3-min. video-clips, if successful, followed by full/entire concert/opera performance in VOD.

• If enough information is available, LU also plans to convert these VOD titles into MARC.

Future studies:

• Highlight Naxos online library services’ unique ch

aracteristics via compare & contrast with other onli

ne audio/music library services, e.g., Classical.co

m.

• Find out why students prefer NSWL instead of prin

ted item of same title.

• Find out what types of information student need for their assignments & why they prefer to use NSWL & NML instead of other channel, e.g. Internet, etc.

• Find out to what degree NSWL’s use has been

increased, after MARC records added to WebP

AC.

• Interview students - find out their comments on

NML & NSWL.

• Live Demos!

• Sharing of MARC records

THANK YOU !