Millennium Statistics : Beta Testing Experience

Presented by Edward So,Run Run Shaw Library

City University of Hong Kong

HKIUG, Dec. 2002 CityU Library

HKIUG, Dec. 2002 CityU Library

Millennium Statistics Beta Testing:

25 Sept. 2002 : installation of the program

27 Sept. 2002: training session by Theodore A. Fons of III through WebEx

15 Oct. 2002: sent out first batch of issues to III

25 Oct. 2002: another training session by Aimee Miller of III on the issues

31 Oct. 2002: update beta codes of the program

HKIUG, Dec. 2002 CityU Library

Millennium Statistics: Replaces "Create Statistics Reports" in the character-based version.

HKIUG, Dec. 2002 CityU Library

HKIUG, Dec. 2002 CityU Library

HKIUG, Dec. 2002 CityU Library

New features go beyond the character-based version:

Provides query templates for frequently run queriesReports can be savedProvides direct export of reports to office productivity software (spreadsheets, word processing, etc.)New approach to field selection: only has to specify the record type, the range of records and any appropriate date ranges and the system reports on all fields for that record typeAllows the user to schedule queries to run at any time

HKIUG, Dec. 2002 CityU Library

Saved Queries:

HKIUG, Dec. 2002 CityU Library

Edit Queries:

HKIUG, Dec. 2002 CityU Library

New Queries:

HKIUG, Dec. 2002 CityU Library

Range of Records:

HKIUG, Dec. 2002 CityU Library

Subject Index:

HKIUG, Dec. 2002 CityU Library

HKIUG, Dec. 2002 CityU Library

HKIUG, Dec. 2002 CityU Library

Saved Reports:

HKIUG, Dec. 2002 CityU Library

Sample Report:

HKIUG, Dec. 2002 CityU Library

Direct Export of Reports:

HKIUG, Dec. 2002 CityU Library

HKIUG, Dec. 2002 CityU Library

HKIUG, Dec. 2002 CityU Library

HKIUG, Dec. 2002 CityU Library

Report on All Fields:

HKIUG, Dec. 2002 CityU Library

Schedule Queries:

HKIUG, Dec. 2002 CityU Library

HKIUG, Dec. 2002 CityU Library

Sample Use of Millennium Statistics:

How many records were catalogued in a specified time period, breakdowns in language, specified material types etc.Counts of records in each call number range (SCAT table)Cross tabulation of one fixed-length field against another for a range of records (e.g. materials types per location codes) : useful for data health check

HKIUG, Dec. 2002 CityU Library

Monthly Cataloguing Report:

HKIUG, Dec. 2002 CityU Library

By Language:

HKIUG, Dec. 2002 CityU Library

By Material Types:

HKIUG, Dec. 2002 CityU Library

By Call Numbers:

HKIUG, Dec. 2002 CityU Library

Call Number Report:

HKIUG, Dec. 2002 CityU Library

Call Number Report:

HKIUG, Dec. 2002 CityU Library

Cross Tab:

HKIUG, Dec. 2002 CityU Library

Cross Tab:

HKIUG, Dec. 2002 CityU Library

Cross Tab:Circulation Stack

Space 1 - 13 @ EBOOKS 0 a PRINTED MATL 505089 b ARCHIVAL MATL 2 c PRINTED MUSIC 21 d MS MUSIC 1 e PRINT MAP 68 g VIDEOCASSETTE 3 i SOUND CASSETTE 79 k 2-D GRAPHIC 0 l VIDEODISC 0 m COMPUTER FILE 2 o KIT 0 r 3-D OBJECT 0 s SLIDE 1 t MANUSCRIPT 426 u AUDIO CD 0 w MICROFORM 0 y OTHER VISUAL 7 Totals 505713

HKIUG, Dec. 2002 CityU Library

Some Enhancement Suggestions:

Number the review files

Allow statistics gather from more than one record type, e.g. bib and order records

More variable-length fields such as subjects and local field can be added for reporting

Group all statistical functions into one module

HKIUG, Dec. 2002 CityU Library

Display the number of review files:

HKIUG, Dec. 2002 CityU Library