Run Run Shaw Library of

CityUBy

CyberFarm2000(Janice, Winter and Frank)

Objectives

• Solutions for the Security Problem, gathering statistics and generating book location in existing library online catalog

• Comment on the implementationplan

• Revise on the plan

Content• Technology of the system

~ Operation environment~ Operation of the system

• Benefits

• Costs

• Implementation Plan

• Consulting Capabilities and Qualifications

Technology of the environment

Hardware ItemsHardware Items Software PackagesSoftware Packages

① Server ① Network Software

② 17’ LCD Monitor ② Database Software

③ 4 Barcode Readers

Hardware - Server

17’ LCD Monitor

Barcode Reader

Operation of the System

Network System

• students’ records will automatically get through the network

• help the librarians to get the students’ circulation records

• display students’ records on the LCD monitor

Database System• gather the information of books, the books’

circulation records and the library visiting records.

• helps the librarians to know which favorable books and journals are and understand the reading habit of the students

• Input the books’ information easily by scanning the books’ barcode

• one-day training course is provided

Operation of the System

Your Location Book Location

Benefits

The new system can solve the following problems:

1. Security problem

2. Inefficiency of library webpage

3. Lack of software package to gather the statistic information

Comparison of the old and new system

•Around 5 minutes is needed to find out the book

Time saving for book searching

•Usually half an hour is needed to find out the books

•The security guard can check the student's identity by the display screen

Security

•Anyone who has the student ID card can enter the library

New SystemOld System

•Around 15% of non-CityU students can enter the library

•No more than 2% of non-CityU students can enter the library

•Just around 6 hours a day for 25 librarians is needed

Efficiency and accuracy

•It takes almost 8 hours a day for 30 librarians to check the number of books stored in the library and put back the books in the right position

•Have record for the cumulative number of books borrowed and reserved

Better management of books

•No record for the cumulative number of books borrowed and reserved

New SystemOld System

Comparison of the old and new system

•Some students need to wait for half a year to borrow a book

•Students take no more than 3 months to borrow a book

•Some books may be put in the wrong places

• Less mistakes will be made

Other Benefits

• 1 year 24-hours hotline service (Free)

• Optimizing and testing the system one time after half an year (Free)

Cost

Costs and savings of the system

• Total Hardware Costs: $38,900• 20 Pentium 4 CPU• 17" Display Screen• 4 Bar code reader• 2 160GB Hard disk for data base

• Software Costs: $13,100• ISBN and software for statistic of the books• Software for connection to the data of students• The 2D map software

• Training Cost: $8,000• 1 day training for all 75 staff in the library

• Total costs = 60,000

Costs and savings of the system

• Saving per month:

• Salary saving: $22,880

• Paper saving $500

• Total saving per month = $23,380

• Profits can be made after 3 months

• $23,380 x 3 - $60,000 = $10,140

• Can save $23,380 afterward per month

Figure shows the profit against months

0

50000

100000

150000

200000

1 2 3 4 5 6 7 8 9

Months

Profits

Implementation Plan

Implementation Plan

ID Activities Start Finish DurationJun 2006

25/64/6 18/6 16/72/711/6 13/823/79/7 30/7 6/8

1 23d6/27/20066/5/2006Hardware installation

3 10d7/19/20067/10/2006Software Installation

4 14d8/2/20067/20/2006Data loading

5 14d8/16/20068/3/2006Testing

6 1d8/17/20068/17/2006Training

Jul 2006 Aug 2006

7 2d8/19/20068/18/2006Implementation

35d7/9/20066/5/2006Software Design2

Fig.1 Work Schedule

Implementation Plan

• Stage 1-- Hardware installation • Stage 2 – Software Design• Stage 3 – Software installation• Stage 4 – Data loading• Stage 5 – Testing• Stage 6 – Training• Stage 7 – Implementation

Duration : 4 Months

Evaluation

Evaluation

• Testing on…

– hardware performance

– software performance

– network configuration

– whole system

– on usability

Consulting capabilities and Qualifications

Consulting capabilities and Qualifications

• Cyberfarm 2000…– specializes in project management, systems i

ntegration and development – has a lot of experience in developing new sys

tem. • network systems for Hong Kong University of Scie

nce and Technologies and Cathay Pacific Airways Limited